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HomeMy WebLinkAbout10/14/2025 - City Council - Agenda -Regular Agenda Tuesday, October 14, 2025, 6:30 PM Work Session, 5:00 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order 2. New Business A. Discussion Items 1) Review proposed Code changes 2) Discussion on proposed Comprehensive Plan 3. Adjournment REGULAR SESSION 1. Call to Order 2. Pledge of Allegiance 3. Bid Opening, Awards, Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, not already having a public hearing at the same meeting. B. Minutes Consider acceptance of the September 8, 2025, Regular Meeting minutes and the September 29, 2025, Special Work Session/Retreat minutes. C. Financial Reports Consider acceptance of the Statement of Revenues and Expenses for the two months Page 1 of 49 ending August 2025. 5. Old Business 6. New Business A. Salem City School Board Hold a public hearing to receive the views of citizens within the School Division regarding the School Board appointments for the expiring terms ending December 31, 2025, of two members of the City of Salem School Board. (As advertised in the September 4, 2025, issue of the Salem-Times Register). B. Vacation of Right-of-Way Consider ordinance on first reading permanently vacating and disposing of an approximate 1/10-acre unimproved dead-end section of Penguin Lane (Public hearing was held at the September 8, 2025, meeting). C. Administrative Calendar for 2026 Consider adoption of the Administrative Calendar for 2026 D. Salem Band Boosters Consider request from the Salem Band Boosters for a donation ($6,193.39) equal to the amount of admissions tax paid in connection with the annual Drum Corps International Summer Music Games competition held on July 30, 2025, at the Salem Stadium. E. Appropriation of Funds Request to re-appropriate funding for various capital items. Audit- Finance Committee 7. Closed Session Hold a closed session in accordance with the following section of the 1950 Code of Virginia, as amended: Section 2.2-3711 (A)(1) for discussion of a personnel matter pertaining to prospective candidates for School Board and Economic Development Authority appointments. 8. Adjournment Page 2 of 49 CITY COUNCIL MINUTES Monday, September 8, 2025 at 6:30 PM Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED FOR SEPTEMBER 8, 2025 REGULAR SESSION 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley, Hunter Holliday (participated remotely for part of the meeting and was unable to continue when his phone lost service), and John Saunders; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2.Pledge of Allegiance Mayor Turk requested that Mr. Light read a request from Councilman Holliday to participate remotely in this meeting. Mr. Light noted that Councilman Holliday asked him to read the following request on his behalf: "In accordance with Section 2.2-3708.3 B(4) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely due to a personal matter, specifically that I am out of town." Randy Foley motioned to accept the remote participation of Councilman Holliday. Anne Marie Green seconded the motion. Item #4.B Date: 10/14/2025 Page 3 of 49 Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: Hunter Holliday 3. Bid Opening, Awards, Recognitions A. Recognition of Constitution Week and Fort Lewis Chapter of NSDAR Present Proclamation to Adele G. Morris, Chapter Regent of the Fort Lewis Chapter of the National Society Daughters of the American Revolution (NSDAR) in recognition of Constitution Week 2025. Mayor Turk recognized Constitution Week 2025 and the Fort Lewis Chapter of the National Society of the Daughters of the American Revolution (NSDAR). Mayor Turk asked that Adele Morris, Chapter Regent of the Fort Lewis Chapter of the NSDAR, and other Chapter members come forward while she read the Proclamation aloud. Mike Stevens took pictures of the group with Council. Council thanked the group for all of their work. Mayor Turk emphasized the many hours that this group devotes to volunteer work. She also noted the Laying of the Wreaths that occurs in December at East Hill and East Hill North Cemeteries. Mayor Turk noted that September 17th at 4:00 p.m. is the time that people generally ring bells to celebrate the signing of the Constitution. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Kimber Boris, President, and Jaelin Vernon, Executive Vice -President, 400 Spartan Drive, addressed Council on behalf of the Salem High School Chapter of DECA. Also with them were the Chapter's Advisors, Kris Harless and Reid Garst. Ms. Boris and Ms. Vernon presented an overview of the school's DECA chapter, an international organization that prepares emerging leaders and entrepreneurs in marketing, finance, hospitality, and management. The chapter is part of a larger network of approximately 300,000 high school members across 4,200 chapters. They shared specific details with Council on membership; competitions that they participate in at the district, state, and international levels; community service projects; and other events that the chapter participates in. The student-run Spartan Spirit Store earned gold certification at state and international levels for the past two years and was recognized by the School Board in 2024. Mayor Turk asked if the students were still able to earn credit for working a job after school hours. Ms. Boris responded that the DECA students are encouraged to complete at least 10 hours of work in the school store. Additionally, participation in the National Honor Page 4 of 49 Society may also be counted toward this requirement. Council expressed appreciation for their hard work and their place in the school system. Ms. Boris noted that volunteers were welcome to serve as judges in the mock competitions held by the DECA club and that those interested could email Advisors Kris Harless and Reid Garst. Stella Reinhard, 213 N. Broad Street, addressed Council with a series of suggestions related to planning and processes, property development, and community engagement. Although the comments were originally framed as a "Top 10" list, Ms. Reinhard acknowledged that this was a work in progress and that she would be submitting detailed notes for further review. She suggested early resident involvement, the use of protective covenants, strategic planning for remaining open spaces, and redevelopment of blighted properties. B. Minutes Consider acceptance of the August 25, 2025, Regular Meeting minutes. The minutes were approved as written. 5. Old Business There was no Old Business this evening. 6. New Business A. Vacation of Right-of-Way Hold a public hearing on the request of Marvin and Kristen Loyd to vacate an approximate 1/10-acre unimproved dead-end section of Penguin Lane. (As advertised in the August 28 and 29, 2025, issues of Cardinal News.) Mr. Light provided background information on this request. He informed Council that the Loyds have purchased a vacant property at 393 Penguin Lane that is approximately 9.8 acres. This lot is a remnant parcel from Hanging Rock Orchards. It was intended that potentially there would be future development of the neighborhood there as the right-of-way extends fairly deep into the property. Also, there is an 8 -inch water line that extends for future development. The Loyds intend to build a single- family home. In consulting with Mr. Van Allman and Mr. Gwynn, a lot of site work needs to be done, which really could not be done in the City's right -of-way. It was decided that the best route would be for them to request a vacation of the right -of- way to accomplish their goal because they need to tie in a driveway to access it. Some fairly significant grading is required. It is yet to be determined whether the water line will need to be lowered or moved as well. Mr. Light also noted that from past right-of-way vacations, at times council has appointed viewers. The responsibility of viewers would be to evaluate and report any inconvenience that would result from discontinuing the right-of-way; however, appointing viewers is Page 5 of 49 wholly at the discretion of counsel and upon application of anyone. In this case, the plat is a dead-end road section that is tying in a driveway. Staff doesn't feel that viewers are appropriate in this case. If this were a through right-of-way that was being closed or something similar, viewers would most likely be appointed. Staff's request would be to hold the public hearing and then staff would come back at a future meeting after evaluating with all our public works and public safety personnel and make a recommendation. Mayor Turk opened the public hearing. Marvin and Kristen Loyd, 208 Northern Trail, noted that Mr. Light had explained the situation and that basically they are requesting to vacate an unimproved dead -end section of Penguin Lane to build their family home. Mayor Turk closed the public hearing and noted that no vote would be taken on this item this evening. B. Special Exception Permit Hold a public hearing to consider the request of Brill Holdings, LLC, property owner, for the issuance of a special exception permit in accordance with Sec. 106-314.2 (D) (5) of the Salem Zoning Ordinance to allow non -residential outdoor uses such as restaurant operations and live music events for the property located at 1507-1511 Eddy Avenue (Tax Map #183-3-10). (Advertised in the August 21 and 28, 2025, issues of The Salem Times- Register.) (The Planning Commission recommended approval with a 5-0 vote with the conditions that any program would end at 9:00 p.m. and that any outdoor events that include amplification would not occur more than once in a 7-day period.) Mayor Turk asked Mr. Van Allman if there was any new information on this request. Mr. Van Allman responded that no new information either pro or con had been received, that a good discussion had been held at the Planning Commission meeting, and that all information was recorded in the Planning Commission minutes. Mayor Turk opened the public hearing. Maggie Brill, 1507 Eddy Avenue, Single-member LLC Brill Holdings, noted that she would be opening the Dilly Dally in a couple of weeks and thanked Council for their consideration of her request. Mayor Turk closed the public hearing. Randy Foley motioned to approve the special exception permit in accordance with Sec. 106-314.2 (D) (5) of the Salem Zoning Ordinance to allow non-residential outdoor uses such as restaurant operations and live music events for the property located at 1507-1511 Eddy Avenue (Tax Map #183-3-10). with the conditions that any Page 6 of 49 program would end at 9:00 p.m. and that any outdoor events that include amplification would not occur more than once in a seven-day period. John Saunders seconded the motion. Vice-Mayor Green asked to clarify the condition that outdoor events including amplification not occurring more than one in a seven -day period in light of the discussion and application indicated that events would be held every two weeks. Discussion was held on this distinction, with Mr. Guynn and Mr. Van Allman providing input. Mr. Light clarified that his interpretation was that Ms. Brill intended to have this type of event only every 14 days; however, out of concern that this could grow into something larger, the more frequent number of seven days was included as a safeguard in case she decided to have these events more frequently as time passed. Further discussion was held, and Mayor Turk requested that Ms. Brill come forward for clarification. Ms. Brill noted that when she applied for this Special Exception Permit, she just applied to have this type of event every other week, as she did not wish to disturb the neighborhood. She indicated that she did not currently wish to hold these events more frequently. Vice-Mayor Green requested further clarification as the condition did not match the application. Further discussion was held on this condition. Mr. Guynn noted that the application itself was for every two weeks; however, the condition that was approved by the Planning Commission was for every seven days. He added that this condition covered everything. Mayor Turk clarified that the condition added by the Planning Commission was for seven days regardless of what the petitioner applied for, and covers both. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday's phone lost service) Abstaining: None C. Authorization of Officials for Membership in the PJM Interconnection L.L.C. Consider the adoption of Resolution 1511 authorizing officials for the City of Salem for membership in PJM Interconnection L.L.C. Mayor Turk asked Mr. Dorsey if he had any information to share on this item. Mr. Dorsey noted that Mr. A.K. Briele would address this item. He added that this was dealing with a transition in how the City sources electrical power. Rather than Page 7 of 49 continuing to rely on contracts with traditional providers such as AEP, the City will begin purchasing power independently, similar to operations conducted by major electric utility companies. This move positions the City as a large-scale power distributor and requires several procedural steps to join the appropriate organizations that enable bulk power purchasing. A.K. Briele, Director of the Electric Department, provided an update on the power purchase contract previously authorized by Council, which will take effect in June of next year. Under the agreement, the City will begin purchasing power directly. Due to market fluctuations and the potential for over- or under-purchasing, the City will need to buy or sell small amounts of power on the open market on a near-daily basis. To facilitate this, the City must become a member of PJM Interconnection, the regional transmission organization that coordinates wholesale electricity movement. The membership process involves extensive paperwork and the designation of City representatives for various roles to ensure proper communication and decision - making within PJM. Mayor Turk noted that City staff had been working on this for more than two years. Mr. Briele confirmed this and noted that they had been working with Blue Ridge Power and GDS Associates, the consultant in this process, and that this was the next step in the process. Anne Marie Green motioned to accept the staff recommendation to approve Resolution 1511 as part of the membership application with PJM Interconnection, LLC. Randy Foley seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None D. Performance Agreement Amendment - Salem Body Shop, LLC Consider approval of the amended performance agreement related to Salem Body Shop, LLC. Mayor Turk requested that Tommy Miller, Director of Economic Development, come forward and share information on this item. Mr. Miller provided an update regarding the 2017 loan and performance agreement with Salem Body Shop LLC, which was amended in 2019. The agreement supported the successful redevelopment of the former Salem Body Shop into a mixed -use property, including short-term housing, a boutique hotel, and two ground-floor restaurants. The current owners now intend to sell the property and have id entified a buyer. As part of the sale, the existing loan and performance agreement will be transferred. The proposed amendment updates the agreement to reflect the ownership change while maintaining its association with Salem Body Shop LLC. Page 8 of 49 Additionally, the revised agreement reduces the restaurant requirement from two to one. Council is being asked to review and approve these amendments. Randy Foley motioned to approve the amended performance agreement related to Salem Body Shop, LLC. John Saunders seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None E. Appropriation of Funds Request to amend the School Operating Fund budget as approved by the School Board on August 12, 2025. Mr. Dorsey informed Council that the school division is finalizing its end -of-year budget and has identified funding deficiencies in the transportation category. To address this, the schools are reallocating $200,000 from various instructional accounts to transportation. The adjustment will cover expenses related to software, bus driver compensation, and maintenance needs. A copy of the detailed budget transfer was provided to Council for review. John Saunders motioned to amend the School Operating Fund budget as approved by the School Board on August 12, 2025. Anne Marie Green seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None F. Strategic Reallocation of Fire and EMS Capital Apparatus and Equipment Funds. Consider authorizing the reallocation of approved funding for Fire and EMS Department capital apparatus and equipment. Audit-Finance Committee Stephen Simon, Fire Chief, presented a comprehensive assessment of the Fire Department's current apparatus, staffing models, and facility needs, marking his 120th day with the City. Over his initial months, the Chief identified three priority areas: personnel engagement, fleet condition, and facility planning. He conducted individual interviews with all full-time staff, engaged retirees and volunteers, and is planning to return during the next budget cycle to address facility needs. He noted that his goal this evening was to discuss their current apparatus fleet recommendations for the future and how these impact and improve the Capital Improvement Plan. He shared a fleet review and apparatus life cycle. Some of the key details noted were: Page 9 of 49 • Fire apparatus have a standard lifespan of 20–25 years; frontline trucks typically serve 15 years, with an additional 5–10 years in reserve status. • The current Ladder truck (2016 ladder truck) has 76,000 miles and has experienced significant wear due to high EMS call volume and use in tight urban areas. Originally intended as a reserve truck, it was used as a frontline unit. • Tower truck (1996) and an older engine (2000) have exceeded useful life and cannot be feasibly refurbished. • Ambulances generally have a 7–10-year frontline life; two units (2003, 2010) are at end-of-life. Two replacements are expected in January. Chief Simon also discussed a specific staffing model and the concept of mutual aid. He recommended returning to a cross-staffing model (one crew for both an engine and a ladder truck at Station 1), which was used successfully in the past. He confirmed continued support and mutual aid cooperation from Roanoke City and County. Capital Improvement Plan (CIP) Adjustments were made. Recommended purchases were as follows: • Refurbishment of Current Ladder truck (split between local and manufacturer - certified facilities) • Two new fire engines – $1.9 million • One additional ambulance – $400,000 • One swift water rescue boat with trailer – $50,000 • Two cardiac monitors (pending 50/50 state grant) – $100,000 • Staff vehicle – $80,000 Chief Simon continued by sharing projected cost savings and deferrals. He noted a CIP reduction of approximately $1.9 million across FY27–FY29. Also noted were the deferral of a future ambulance and cardiac monitor purchases. In addition, this plan would improve reserve apparatus availability and reduce maintenance costs. He shared that the Fire Department would be applying for a Rescue Squad Assistance Fund (RSAF) grant by September 15 to partially fund cardiac monitors and ambulance equipment. Page 10 of 49 The Chief's recommendations aim to modernize the Fire Department fleet, reduce long-term capital costs, and enhance service delivery without requiring additional full- time staffing. Council members commended the thoroughness of the presentation. Mayor Turk asked if there were any modifications that would need to be made after the ambulances were delivered from the manufacturer. Chief Simon responded that upon delivery, the new fire apparatus will be nearly fully outfitted, requiring only minor final preparations. Radios will be installed by the Roanoke County Communications Shop, and department personnel will undergo training due to differences in vehicle design and operation. The turnaround time for placing the vehicle into service is expected to be quick. Final outfitting will include installation of equipment, with additional purchases (e.g., hose connectors, appliances, and hose) funded through Department of Fire Programs funding. Where appropriate, existing equipment such as air packs that are still within their usable lifecycle will be transferred from surplus vehicles. Randy Foley motioned to approve the reallocation of $2,400,000 in the Capital Reserve Fund for the purchase of one ladder truck and authorization to purchase two fire engines, one ambulance, a vehicle for the training captain and a portion of the purchase price for the swift water boat and trailer. Additionally, the reallocation and authorization of capital funded in the Fire Department operating budget to cover the cost of refurbishing the current ladder truck and to pay for the remaining purchase price for the swift water boat and trailer. Anne Marie Green seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None G. Appropriation of Funds Request to appropriate Downtown Improvement Reserve in the Capital Projects Fund. Audit - Finance Committee Local funding of $52,740 was included in the General Fund fiscal year 2025 operating budget for the Downtown Plan. Per directive of the City Manager, these funds were transferred to the Capital Projects Fund to become part of the Downtown Improvements Reserve to fund future Downtown improvement projects. Randy Foley motioned to appropriate $52,740 to the Transfer from General Fund revenue account and to the Downtown Improvements Reserve expenditure account. John Saunders seconded the motion. Page 11 of 49 Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Holliday (Mr. Holliday’s phone lost service) Abstaining: None H. Appropriation of Funds Request to appropriate funding from the Virginia Fire Programs Fund and reappropriate Fire Donation revenue. Audit - Finance Committee Each year, the City receives funding from the Virginia Fire Programs Fund, which must be spent in accordance with state guidelines. The City will be receiving $12,860 more than budgeted, which needs to be appropriated. The Fire Department also receives donations for Fire and EMS on an ongoing basis. Donation funds totaling $15,972 have accumulated and need to be appropriated. Funding of $12,829 will be used to purchase personal protective equipment for firefighters and $3,143 will be used to purchase medical equipment and supplies. Randy Foley motioned to appropriate $15,972 from fund balance to the Fire Donations account. In addition, appropriate $12,860 in the budget for the Fire Programs State Grant Revenue account and Fire Programs State Grant Expenditure account. John Saunders seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None I. Appropriation of Funds Request to reappropriate funding for the Civic Center Planning Consultant. Audit - Finance Committee In a previous fiscal year, funding of $150,000 was budgeted for a Civic Center Planning Consultant. The City has completed interviews and is ready to proceed with executing a contract. Funding needs to be reappropriated from Civic Center net position. Randy Foley motioned to reappropriate and increase the budget in the Appropriated from Net Position account by $150,000 and increase the budget in the Other Professional Services account by $150,000. Anne Marie Green seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None Page 12 of 49 7. Closed Session Hold a closed session in accordance with the following sections of the 1950 Code of Virginia, as amended: 1. Section 2.2-3711 (A)(3) for discussion or consideration of the acquisition of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the acquisition of real property. 2. Section 2.2-3711 (A)(7) for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Anne Marie Green motioned that, in accordance with Section 2.2‐3711 A of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 7:30 p.m. for the purpose of discussing the following specific matters: 1. Section 2.2-3711 (A)(3) for discussion or consideration of the acquisition of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Specifically, the acquisition of real property. 2. Section 2.2-3711 (A)(7) for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. John Saunders seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None Anne Marie Green motioned to reconvene at 8:01 p.m. in accordance with Section 2.2‐3712 D. of the Code of Virginia, 1950 as amended to date. Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: John Saunders, Randy Foley, Anne Marie Green, Renee Turk Nays: None Absent: Hunter Holliday (Mr. Holliday’s phone lost service) Abstaining: None Page 13 of 49 8. Adjournment Submitted by: Approved by: H. Robert Light Renée Ferris Turk Clerk of Council Mayor Page 14 of 49 CITY COUNCIL MINUTES Monday, September 29, 2025 at 9:00 AM The Preserve at Crooked Run, 1356 Camp Fincastle Lane, Fincastle, VA 24090 -3464 1. Call to Order Roll Call A special work session/retreat of the Council of the City of Salem, Virginia, was held at the Preserve at Crooked Run, 1356 Camp Fincastle Lane, Fincastle, VA, 24090 - 3464, on September 29, 2025, at 9:00 a.m., there being present the following members of said Council, to wit: Renée F. Turk, Mayor; Anne Marie Green, Vice Mayor; Council members: Byron Randolph Foley, Hunter Holliday, and John Saunders; with Renée F. Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Crystal L. Williams, Assistant to the City Manager; Laura Lea Harris, Deputy City Clerk; Thomas Miller, Director of Economic Development (joined remotely for a portion of the work session); and Peter Stephenson, AICP, Local Government Specialist, Virginia Risk Sharing Association; and the following business was transacted: Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session/retreat and called the meeting to order; and 2. New Business Mr. Light requested that the agenda be amended in order to hold a Closed Session Session in accordance with Section 2.2-3711 A(7) of the 1950 Code of Virginia, as amended, for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Randy Foley motioned to amend the agenda to add a Closed Session. John Saunders seconded the motion. Page 15 of 49 Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None Council Discussion on Goals and Objectives Salem City Council met to work on the prioritization of goals and objectives of Council. Peter Stephenson, Local Government Specialist with the Virginia Risk Sharing Association facilitated the discussion. The Closed Session was held at 11:00 a.m.. 3. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(7) of the 1950 Code of Virginia, as amended, for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Anne Marie Green motioned to that, in accordance with Section 2.2 -3711 A (7) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 11:00 a.m. for the purpose of discussing the following specific matter: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Randy Foley seconded the motion. Ayes: None Nays: None Abstaining: None Anne Marie Green motioned to reconvene at 11:32 a.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Info. Randy Foley seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renee Turk Nays: None Abstaining: None The Work Session continued with prioritization of goals and objectives by Council. 4. Adjournment There being no further business to come before the Council, the special work session/retreat was adjourned at 2:59 p.m Page 16 of 49 Submitted by: Approved by: H. Robert Light Renée Ferris Turk Clerk of Council Mayor Page 17 of 49 Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenue: Beginning Balance 7-1-25 6,866,278$ -$ 0%-$ -$ General Property Taxes 55,392,153 791,266 1%629,036 162,230 Other Local Taxes 29,773,315 1,033,305 3%1,200,071 (166,766) Permits and Licenses 368,940 93,726 25%57,666 36,060 Fines and Forfeitures 120,000 9,667 8%11,790 (2,123) Revenue from Use of Money and Property 6,397,291 1,033,483 16%1,226,464 (192,981) Charges for Services 3,973,647 387,978 10%430,047 (42,069) Payment in Lieu of Taxes from Electric Fund 3,160,000 526,667 17%526,667 - Payment in Lieu of Taxes from Water Fund 154,000 24,863 16%24,159 704 Miscellaneous Revenue 425,713 59,870 14%39,651 20,219 Non-Categorical Aid 3,590,803 43,460 1%22,761 20,699 Shared Expenses 2,005,871 135,477 7%138,951 (3,474) Categorical Aid 11,903,343 460,321 4%501,126 (40,805) Non-Revenue Receipts - - 0%11,845 (11,845) Proceeds from Indebtedness 54,000 - 0%- - Total Revenue 124,185,354 4,600,082 4%4,820,234 (220,152) Expenditures: General Government 15,571,983 2,759,846 18%2,221,592 538,254 Judicial Administration 3,501,599 487,372 14%473,493 13,879 Public Safety 26,520,429 4,189,009 16%4,034,441 154,568 Public Works 19,111,545 1,868,186 10%1,644,612 223,574 Health and Welfare 9,850,176 851,020 9%706,719 144,301 Education 26,948,396 5,237,346 19%5,168,600 68,746 Parks, Recreation and Cultural 9,270,392 1,506,679 16%1,606,448 (99,769) Community Development 4,646,291 1,052,084 23%704,117 347,967 Interest on long-term debt 524,815 - 0%- - Transfers Out 6,893,326 1,849,481 27%435,804 1,413,677 Contingency 1,346,402 - 0%- - Total Expenditures 124,185,354 19,801,023 16%16,995,826 2,805,197 Revenue Over/(Under) Expenditures -$ (15,200,941)$ (12,175,592)$ (3,025,349)$ City of Salem, Virginia General Fund Statement of Revenue and Expenditures For Two Months Ending August 31, 2025 Page 18 of 49 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 1,050,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2023 -2026 FY 2023 FY 2024 FY 2025 FY 2026 Page 19 of 49 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2023 -2026 FY2023 FY2024 FY2025 FY2026 Page 20 of 49 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 250,000.00 275,000.00 300,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2023 -2026 FY2023 FY2024 FY2025 FY2026 Page 21 of 49 City of Salem, Virginia Debt Outstanding For Period Ending August 31, 2025 Schedule E Balance Principal Balance 7/1/2025 Issuances Payments 8/31/2025 City Debt Outstanding 2013 Public Improvement Bonds 798,700$ -$ (89,425)$ 709,275$ 2016B Public Improvement Bonds 150,694 - - 150,694 2019 Public Improvement Bonds 3,850,000 - - 3,850,000 2020 Public Improvement Bonds 1,450,000 - - 1,450,000 2020 Public Improvement Refunding Bonds 3,797,874 - - 3,797,874 2021 Public Improvement Refunding Bonds 799,000 - - 799,000 2022B Public Improvement Bonds 13,323,000 - - 13,323,000 Total City Debt Outstanding 24,169,268 - (89,425) 24,079,843 School Debt Outstanding 2012A Public Improvement Bonds 3,818,000 - (477,250) 3,340,750 2013 Public Improvement Bonds 2,461,300 - (275,575) 2,185,725 2020 Public Improvement Bonds 22,340,000 - - 22,340,000 Total School Debt Outstanding 28,619,300 - (752,825) 27,866,475 Total Debt Outstanding 52,788,568$ -$ (842,250)$ 51,946,318$ Page 22 of 49 City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending August 31, 2025 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2025 11,843,156$ Revenues: Federal Grants 21,254,536$ 6,694,819$ -$ 6,694,819$ 14,559,717$ -$ State Grants 15,644,267 7,083,550 - 7,083,550 8,560,717 - Proceeds From Debt Issuance - - - - - - Interest Income - - - - - - Transfer From General Fund 16,005,764 16,058,502 - 16,058,502 (52,738) 1,403,700 Total Revenues 52,904,567 29,836,871 - 29,836,871 23,067,696 1,403,700 Expenditures: Fire Station #2 Renovations & Storage Building 1,930,143 1,500,576 308,908 1,809,484 120,659 270,137 Fire Station #1 Renovations 654,000 8,826 - 8,826 645,174 - Fire Station #3 Renovations 454,000 7,051 - 7,051 446,949 - Fire Station Study 150,000 - - - 150,000 - Old Animal Shelter Refurbishment 75,000 - - - 75,000 - Colorado St Bridge Replacement 11,778,826 7,221,218 303,611 7,524,829 4,253,997 506,687 Apperson Drive Bridge Replacement 10,329,896 2,701,782 6,080,093 8,781,875 1,548,021 385,843 Valleydale Streetscape Improvements 1,500,000 552,909 - 552,909 947,091 - Upland Drive Storm Drain and Curb & Gutter 250,000 - - - 250,000 - 4th Street/Union Street Storm Sewer Upgrades 650,000 - 47,610 47,610 602,390 - Roanoke Boulevard Storm Drain Upgrades 100,000 - - - 100,000 - Texas Street/Idaho Street Pond 100,000 - - - 100,000 - Bainbridge Drive Storm Drain Expansion 225,000 - - - 225,000 - Truck Storage Building 750,000 33,275 1,025 34,300 715,700 225 Pedestrian Crossings 469,464 23,706 37,094 60,800 408,664 23,706 Streambank Stabilization 241,200 - - - 241,200 - Courthouse Foundation Repairs 25,000 - - - 25,000 - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 2,252,578 618,808 194,375 813,183 1,439,395 23,241 Moyer Sports Complex Renovation 229,344 219,520 - 219,520 9,824 62,454 Mason Creek Greenway Phase 3 3,119,430 388,165 121,428 509,593 2,609,837 11,093 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Library Lawn Special Events Space 500,000 - - - 500,000 - Library Renovation 250,000 - - - 250,000 - Roanoke River Greenway - Apperson to Cook 2,121,155 - - - 2,121,155 - Concourse Public Restrooms Renovation 175,000 - - - 175,000 - Elizabeth Campus Greenway Phase 2 71,500 71,500 - 71,500 - - Downtown Impr - E Main St/Market St 5,440,677 4,436,604 36,146 4,472,750 967,927 - Downtown Impr - E Main St/White Oak 2,311,825 87,961 7,535 95,496 2,216,329 - Downtown Impr - College Ave 3,256,307 - - - 3,256,307 - Page 23 of 49 City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending August 31, 2025 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Downtown Impr - Boulevard 250,000 - - - 250,000 - Capital Projects Local Reserve 1,132,513 - - - 1,132,513 - Downtown Improvements Reserve 390,350 - - - 390,350 - Excess Local Funding Reserve 1,326,359 - - - 1,326,359 - Total Expenditures 52,904,567$ 17,873,401$ 7,137,825$ 25,011,226$ 27,893,341$ 1,283,386 Fund Balance, August 31, 2025 11,963,470$ Page 24 of 49 City of Salem, Virginia Capital Reserve Fund Statement of Revenues and Expenditures For Period Ending August 31, 2025 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2025 21,945,583$ Revenues: Transfer From General Fund 22,192,716$ 22,192,716$ -$ 22,192,716$ 0$ -$ Total Revenues 22,192,716 22,192,716 - 22,192,716 0 - Expenditures: Capital Reserve 18,276,216 - - - 18,276,216 - Fire Ladder Truck 2,400,000 - - - 2,400,000 - Police Vehicle Replacement 548,100 45,381 418,545 463,926 84,174 45,381 Salem Stadium Scoreboard Replacement 200,000 200,000 - 200,000 - 121,382 Spartan Field - New LED Lights 518,400 - - - 518,400 - Civic Center Scoreboard Replacement 250,000 225,907 - 225,907 24,093 57,392 Total Expenditures 22,192,716$ 471,288$ 418,545$ 889,833$ 21,302,883$ 224,155 Fund Balance, August 31, 2025 21,721,428$ Page 25 of 49 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 52,914,865$ 10,466,463$ 20%10,240,734$ 225,729$ Other Electric Revenue 640,905 72,064 11%64,829 7,235 Gain on Sale of Assets - 210 0%- 210 Reserve for Encumbrances 1,169,307 - 0%- - Appropriated from Net Position 200,000 - 0%- - Total Operating Revenues 54,925,077 10,538,737 19%10,305,563 233,174 . Operating Expenses Other Power Generation - Operation 125,000 16,337 13%18,695 (2,358) Other Power Generation - Maintenance 112,024 12,329 11%22,271 (9,942) Purchased Power 29,730,000 5,249,483 18%5,893,104 (643,621) Transmission - Operation 9,705,233 1,554,449 16%1,605,928 (51,479) Transmission - Maintenance 47,902 543 1%498 45 Distribution - Operations 1,248,983 193,167 15%185,093 8,074 Distribution - Maintenance 1,732,617 258,081 15%227,554 30,527 Customer Service 739,842 99,103 13%103,787 (4,684) Administration & General - Operation 2,592,211 68,079 3%(9,018) 77,097 Administration & General - Maintenance 256,694 87,077 34%93,597 (6,520) Depreciation - 293,042 0%292,715 327 Capital 4,878,180 1,325,123 27%(164,449) 1,489,572 Contingency 596,391 - 0%- - Total Operating Expenses 51,765,077 9,156,813 18%8,269,775 887,038 Income (loss) Before Transfers 3,160,000 1,381,924 2,035,788 (653,864) Transfers (Payment in Lieu of Taxes)(3,160,000) (526,667) 17%(526,667) - Income (loss)-$ 855,257$ 1,509,121$ (653,864)$ Income (loss)-$ 1,710,514$ 3,018,242$ (1,307,728)$ City of Salem, Virginia Electric Fund Statement of Operations For Two Months Ending August 31, 2025 Page 26 of 49 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 8,761,544$ 1,499,203$ 17%1,489,473$ 9,730$ Other Revenue 501,000 268,978 54%64,662 204,316 Water Federal Grants Revenue 12,000 - 0%- - Reserve for Encumbrances 288,019 - 0%- - Appropriated from Net Position 2,620,000 - 0%- - Total Operating Revenues 12,182,563 1,768,181 15%1,554,135 214,046 . Operating Expenses Salaries of Personnel 1,174,952 168,901 14%155,279 13,622 Fringe Benefits 517,726 75,961 15%73,336 2,625 Contractual Services 744,706 85,795 12%74,044 11,751 Printing and Binding 2,500 - 0%- - Advertising 1,000 - 0%- - Utilities 567,772 93,104 16%91,664 1,440 Communications 5,900 564 10%648 (84) Insurance 36,500 1,786 5%1,786 - Travel and Training 9,800 2,894 30%408 2,486 Miscellaneous 80,297 34,723 43%34,384 339 Materials and Supplies 359,381 39,261 11%58,707 (19,446) Depreciation - 145,453 0%143,708 1,745 Capital 272,243 17,056 6%69,245 (52,189) Interest Obligations - (20,657) 0%- (20,657) Contingency 264,676 - 0%- - Total Production Expenses 4,037,453 644,841 16%703,209 (58,368) Salaries of Personnel 883,400 131,857 15%128,435 3,422 Fringe Benefits 407,397 59,088 15%62,720 (3,632) Contractual Services 1,244,033 206,889 17%183,278 23,611 Printing and Binding 500 - 0%- - Communications 4,850 528 11%1,326 (798) Insurance 37,500 - 0%- - Lease/Rent of Equipment 2,000 - 0%250 (250) Travel and Training 7,600 389 5%178 211 Miscellaneous 34,597 6,465 19%6,390 75 Miscellaneous Credits (290,000) (72,364) 25%(67,924) (4,440) Materials and Supplies 191,528 50,315 26%16,802 33,513 Depreciation - 38,727 0%38,368 359 Capital 176,857 32,050 18%545,692 (513,642) Interest Obligations 1,742,848 (26,853) -2%(31,973) 5,120 Total Distribution Expenses 4,443,110 427,091 10%883,542 (456,451) Income (loss) Before Transfers 3,702,000 696,249 (32,616)728,865 Transfer to Water Capital Fund (3,548,000)- 0%- - Transfer (Payment in Lieu of Taxes)(154,000)(24,863) 16%(24,159) (704) Income (loss)-$ 671,386$ (56,775)$ 728,161$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Two Months Ending August 31, 2025 Page 27 of 49 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,706,888$ 1,277,078$ 17%1,278,226$ (1,148)$ Other Revenue 210,000 37,830 18%21,552 16,278 Reserve for Encumbrances 136,525 - 0%- - Total Operating Revenues 8,053,413 1,314,908 16%1,299,778 15,130 . Operating Expenses Salaries of Personnel 1,027,292 119,611 12%124,598 (4,987) Fringe Benefits 480,351 58,373 12%61,431 (3,058) Contractual Services 3,565,295 450,229 13%411,488 38,741 Printing and Binding 1,500 - 0%- - Advertising 1,500 - 0%- - Utilities 5,472 715 13%579 136 Communications 14,850 1,882 13%2,315 (433) Insurance 16,500 - 0%- - Lease/Rent of Equipment 1,800 - 0%250 (250) Travel and Training 12,000 524 4%1,517 (993) Miscellaneous 44,516 9,091 20%8,889 202 Miscellaneous Credits (270,000) (28,909) 11%(34,701) 5,792 Materials and Supplies 88,220 5,882 7%8,414 (2,532) Depreciation - 239,885 0%240,352 (467) Capital 166,161 13,946 8%29,391 (15,445) Interest Obligations 1,932,079 2,383 0%1,777 606 Contingency 485,877 - 0%- - Total Operating Expenses 7,573,413 873,612 12%856,300 17,312 Income (loss) before Transfers 480,000 441,296 443,478 (2,182) Transfer to Sewer Capital Fund (480,000) - 0%- - Income (loss)-$ 441,296$ 443,478$ (2,182)$ City of Salem, Virginia Sewer Fund Statement of Operations For Two Months Ending August 31, 2025 Page 28 of 49 Schedule K Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 405,023$ 46,393$ 11%55,329$ (8,936)$ Box office shows 1,887,681 809,593 43%2,349 807,244 Merchandise and commissions 310,800 62,499 20%12,630 49,869 Static advertising 60,000 8,875 15%5,875 3,000 Miscellaneous income 20,000 4,989 25%763 4,226 Interest Income 1,500 847 56%62 785 Salem Fair 690,000 596,530 86%672,481 (75,951) Reserve For Encumbrances 167,256 - 0%- - Total Operating Revenues 3,542,260 1,529,726 43%749,489 780,237 Operating Expenses Salaries of personnel 1,472,247 298,353 20%269,469 28,884 Fringe benefits 554,190 89,115 16%79,872 9,243 Maintenance and contractual services 256,834 60,926 24%26,402 34,524 Printing and binding 500 247 49%- 247 Advertising 25,000 1,813 7%6,019 (4,206) Utilities 427,363 95,028 22%103,141 (8,113) Communications 11,400 1,778 16%1,681 97 Insurance 32,000 - 0%- - Leases and Rentals 3,200 2,639 82%2,639 - Travel and training 53,700 21,769 41%- 21,769 Miscellaneous 108,260 25,647 24%25,504 143 Show expense 1,800,000 543,435 30%14,983 528,452 Fair expense 646,681 544,318 84%400,237 144,081 Materials and supplies 50,000 5,111 10%6,920 (1,809) Capital 754,241 100,871 13%- 100,871 Depreciation - 52,947 0%49,218 3,729 Total Operating Expenses 6,195,616 1,843,997 30%986,085 857,912 Income (loss) Before Transfers (2,653,356)(314,271) (236,596)(77,675) Transfers 2,653,356 339,309 13%327,941 11,368 Income (loss)-$ 25,038$ 91,345$ (66,307)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Two Months Ending August 31, 2025 Page 29 of 49 Schedule L Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 764,000$ 237,752$ 31%76,996$ 160,756$ Concessions 177,500 27,230 15%7,080 20,150 Moyer Concessions 100,000 43,055 43%19,402 23,653 Salem High Concessions 14,000 2,825 20%1,148 1,677 Reserve For Encumbrances 74,210 - 0%- - Total Operating Revenues 1,129,710 310,862 28%104,626 206,236 Operating Expenses: Salaries of personnel 354,775 55,792 16%46,094 9,698 Fringe benefits 108,831 14,688 13%14,634 54 Contractual services 33,465 1,017 3%2,417 (1,400) Printing and binding 300 - 0%- - Advertising 2,000 - 0%- - Laundry and Cleaning 1,500 - 0%- - Communications 200 32 16%32 - Insurance 2,000 - 0%- - Miscellaneous 40,612 9,926 24%5,576 4,350 Materials and supplies 247,500 65,194 26%26,730 38,464 Capital 74,210 - 0%- - Depreciation - 595 0%574 21 Contingency 36,261 - 0%- - Total Catering Expenses 901,654 147,244 16%96,057 51,187 Salaries of Personnel 65,183 9,791 15%9,351 440 Fringe Benefits 13,001 1,655 13%1,347 308 Contractual services 25,000 6,464 26%- 6,464 Miscellaneous 150 67 45%(26) 93 Materials and Supplies 54,500 8,013 15%1,035 6,978 Total Concessions Expenses 157,834 25,990 16%11,707 14,283 Salaries of Personnel 37,740 9,297 25%5,578 3,719 Fringe Benefits 11,713 2,064 18%1,530 534 Contractual services 22,500 2,742 12%6,450 (3,708) Miscellaneous - (10) 0%161 (171) Materials and Supplies 33,000 12,002 36%3,405 8,597 Total Moyer Expenses 104,953 26,095 25%17,124 8,971 Salaries of Personnel 10,818 300 3%245 55 Fringe Benefits 2,679 109 4%84 25 Contractual 1,500 - 0%- - Materials and Supplies 3,400 739 22%89 650 Total Salem High Expenses 18,397 1,148 6%418 730 Income (loss) Before Transfers (53,128)110,385 (20,680)131,065 Transfers 53,128 - 0%- - Income (loss)-$ 110,385$ (20,680)$ 131,065$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Two Months Ending August 31, 2025 Catering Concessions Page 30 of 49 City of Salem, Virginia Water and Sewer Capital Funds Statement of Revenues and Expenditures For Period Ending August 31, 2025 Schedule M Project Total Available Year To Budget To Date Encumbrances Project Balance Date Water Capital Fund Expenditures: North Salem Water Improvements 7,650,000 16,045 39,908 55,953 7,594,047 - Well Construction 2,792,843 1,503,666 1,284,464 2,788,130 4,713 (36,637) Franklin St Water Tank Replacement 677,432 545,569 59,667 605,236 72,196 (34,008) Blackwood Tank Rehab and Replacement 820,000 - - - 820,000 - Litchell/Wildwood Pump Station Replace 350,000 - - - 350,000 - Waterline Design and Replacement 1,396,446 - 170,880 170,880 1,225,566 - Contingency 50,000 - - - 50,000 - Total Expenditures 13,736,721$ 2,065,280$ 1,554,919$ 3,620,199$ 10,116,522$ Sewer Capital Fund Expenditures: Roanoke River Upper Sewer Rehab 7,154,710 - - - 7,154,710 - Wiley Ct Sewer Improvements 375,000 - - - 375,000 - Pomeroy Sewer System Upgrade 1,860,000 8,100 54,900 63,000 1,797,000 8,100 Mason Creek Interceptor Upgrade 740,000 26,771 683,771 710,542 29,458 - Contingency 50,000 - - - 50,000 - Total Expenditures 10,179,710$ 34,871$ 738,671$ 773,542$ 9,406,168$ Page 31 of 49 Schedule N Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 8,151,291$ 9,399,213$ (1,247,922)$ Revenue Premiums Paid - City 6,153,355 493,196 8% 491,988 1,208 Premiums Paid - School 5,175,000 389,748 8% 418,903 (29,155) Premiums Paid - Retirees 830,000 165,013 20% 129,324 35,689 Dental Premiums Paid 597,000 52,267 9% 52,715 (448) Interest Earnings 470,000 - 0% - - Miscellaneous 24,789 - 0% 1,574 (1,574) Total Year to Date Revenues 13,250,144 1,100,224 8% 1,094,504 5,720 Expenses Health Claims 12,025,936 1,236,112 10% 1,283,230 (47,118) Dental Claims 597,000 61,194 10% 51,055 10,139 Employee Health Clinic 531,258 44,839 8% 38,304 6,535 Consulting Services 91,050 9,459 10% 11,376 (1,917) Miscellaneous 4,900 4,764 97% 4,408 356 Total Year to Date Expenses 13,250,144 1,356,368 10% 1,388,373 (32,005) Ending Net Position -$ 7,895,147$ 9,105,344$ (1,210,197)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For One Month Ending July 31, 2025 Page 32 of 49 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending August 31, 2025 Schedule O FV as a Cash Value Net Change Fair Value % of 8/31/2025 in Fair Value 8/31/2025 Portfolio Demand & Time Deposits Concentration Account 47,721,070$ -$ 47,721,070$ 28.2% Payroll Account 10,398 - 10,398 0.0% Revenue Recovery Account 14,054 - 14,054 0.0% Utility Billing Account 64,292 - 64,292 0.0% Box Office Account 2,669,612 - 2,669,612 1.6% Held as Fiscal Agent of: Cardinal Academy 1,104,175 - 1,104,175 0.7% Court Community Corrections 1,373,615 - 1,373,615 0.8% Held on Behalf of: Economic Development Authority 97,783 - 97,783 0.1% Total Demand & Time Deposits 53,054,999 - 53,054,999 31.4% Investments Local Government Investment Pool (LGIP) 114,001,032 - 114,001,032 67.6% VA State Non-Arbitrage Program (SNAP) 1,479,793 - 1,479,793 0.9% Held on Behalf of: Economic Development Authority LGIP 701,168 - 701,168 0.4% Total Investment 116,181,993 - 116,181,993 68.9% Total Deposits and Investment 169,236,992$ -$ 169,236,992$ 100.3% Page 33 of 49 Item #: 6.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 14, 2025 AGENDA ITEM: Salem City School Board Hold a public hearing to receive the views of citizens within the School Division regarding the School Board appointments for the expiring terms ending December 31, 2025, of two members of the City of Salem School Board. (As advertised in the September 4, 2025, issue of the Salem-Times Register). SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: City Council is holding a public hearing pursuant to section 22.1-29.1 of the Code of Virginia as amended to receive citizen views regarding filling the expiring terms ending December 31, 2025, of Andy Raines and Stacey Danstrom for the City of Salem School Board. As advertised in the Thursday, September 4th edition of the Salem Times-Register, all candidates seeking appointment were requested to submit a letter of interest and resume prior to the end of this public hearing. However, in all cases the names of all candidates for consideration must be expressed by the closing of the public hearing. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends Council conduct a public hearing on this item. ATTACHMENTS: 1. Item 6A 10-14-25 Legal Ad 9.4.2025 Page 34 of 49 I I - •' j PA<ll 6 • TIIUR J>.\Y, 110111, l11111rovo111,nt -' . .::::: 4 � .. llnllt, .... ,.._fllftfitMllh Lou111 Monruomoty County loo111,. Cra10 Countv Om.ror PubUc1tlon 0o11...._.,., .,.._... ""Codttt1-a11 I ... ,. i,1411,0.104 c. .. Hta.21-,., VIIIOIMA IIUHI cmcUII' C:OUIIT ,.Olt THI COUNTY 0, CIIAIO THI COUNTY o, CAAIQ, 'MOINA, • ,.._, . ..__...._.,.c---VIIII""-, l'lo.lftlll, ¥, IIHCHA'1. V. PALOIANO, UMIOIOWN HCIIII 0, JANICIL�I, TIIUl1U o, TIii JANICI II. 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VA2.40et-2008 (S40)2IIMI011 (S40)2eo-oon�) Legals Botetourt County �"'�" .-........ ..i.w MIDcl..i�11to I VOi.t, N10 t.Aolt o, 'l'OU NI.QI ll lY NOTV' D TltAT A IICIAAJMQ IJ'()H Tl NTinOll 111 ll AIIOVI IT'l\.1D i\O'llON II ICllll'l)IU0 IN TIii CIRCUIT COVIIT Ofl Uf'IIIUII COUHTY Wl!lf \IIROINIA, OIi Tltl II, u, ol�ioo... :,o» ti 2 00 Pffl IN Tltl CIIICUIT COUllfflOOM OP THI UPltm COUNTY COUIITllOUln. 111\IAT[O AT 40 WIIT MAIN ITRCIT IN TH CITYO, IUCKHANHOH Ul'811VR COUNTY,WCIT VIROIN� ATWltlCH TIMII AADPI.ACE 'l'OU MAY N'f'l!AA AHO lltOW CAUi& AOAINIT lll! 1AMe i, YOU IO 06111RQ e To"-q"'--oanlnov. cllld, )'OIi may�, .. � T ... lllfr CPI.__ ot.loM Coml! CPM YNDoHS P00o•4GO. �YNze201 ,. ... 304-47)4230 II Mllleh MIia Mlio""'t""-� � 38 w. Min sc. Room 202 llllck.llennon, YN 2920 1 T•· 304◄72-8098 7 A copy of .... Pellion ""'Wbl�,-u.. Clel1t ol lho CIR:ul COUii of Upahur Coun11. w., Virgilio EnloOld by lho Clont ol 1111 Collrt f\11 18 doy of Aug,.� 2025 BnlnPOeudll. 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VI", -·· I a,y.,.,._..,,.... -IIM:ICPI.C. �-:,111Mellfbl11t-.ml!i•".•._.....,___ : �c NOTICE OF TRUSTEE'S SALE OF IMPROVED REAL ESTATE LOCATED AT: 3815 Divin, Drive, Chrl1tlan1burg, VA 24073 COUNTY OF MONTGOMERY Tax Map# 125•A·21 1 Parcel ID: 004043 IN EXECUTION Of A DEED Of TRUBT IN THE OAIOINAL PRINCIPAL AMOUNT Of' 1100,000 00, DATED THE 2nd OAY OF FEJIIIUAAY 2023, l'IECOAOEO IN THE CLERK'S OFl'tCE Of THE CIRCUIT COURT Of MONTGOMERY COUNTY VIRGINIA, AS INSTRUMENT NO 202.3001000 DEFAULT HAVING OCCURRED 1"1 THE PAYMENT OF THE NOTE SECURED THEREBY,ANDAT THE REOUEST Of THE HOlOEII Of' THE NOTE. THE UNDERSIGNED SUIISTITVTE TIIUSTEE, WIU. DfFER FOR SAi.! AT PVBUC AUCT10N AT ltt6 EHl'AANCE OF THE CIRCUIT COUftT l,OUNTY OF MONTGOMERY IDCA-m> AT 65 EAST )M)Nf1REl;T, CtiRISTWIS8UAo, VA 2-4073. ON Slh DAY OF SEPTEMBER. l025AT 10 00 A.M • 1ME REAL ESTATEwmi IMPRO\IEMEHTS TttEJIEON l VINO MO BEING SITUATE IN THI! RINER MAGISTERIAL DISTRICT OF THE COUNTY Of MONTGOMERY STATE OFVIRO.NIAN«JMORE PARTICUlAALY OESCR1BEDAS FOi.LOWS. P-1 BEING .. ol l..ol No.. ol Tho� ol FlhilwS.--.,• -Oft. plol ol lUffllt -. .,... of SubdMolon otlheM-otF-. RlnetMIQto-Ololl1cl, Montoor,-yc:o.nty .....,... __ plollo -Alot2111112...­byflalph0c:a.nw.,Lond �otO.,and -.. lnc:of1'0l'l!od, �-�•. ---·­lnlhoclolti'oOtlooot ... �C-ol� c:.rq, �. h PIii lloolt23, P• 41 e. ANO BEING lhl -�CIOIMly.dlo Thoma J It .... Jr ... me.bl' __ _ "--,LLC..a Vlrgtnlo '-"- llll>lly Compo,,y, «INd ...... t 21, 2003,-lnlho -Cln .. Ofla .. -No. 2003015538. ,,_ 2. IIElNG .. 11111 _0_355..,..,.,... 11,,m h orfglnal l..ol 10, .. 11111-0.373 .... ................ o,Vfnall..ol 1, ............ -0.022 .... ,....._ ... qlnoi l..ol 12 ot Tho -olF-,uld ,,.,..bet,vlddedto ... "'1gNl l..ol 0, lo bocomt t,eR-Loet•­•lho'l'lllel "--lolonollAIO 10, 1j&12. ,,,._ol F--.RtnorM-­Olntct.� County, Vqlnll". -uldl'tlllldlledl'ellWy 17,2004.-by�O a.-.,Land....,... o10eyenc1-. � Clwtlllonllug.'hglnll. ..,._JobNo.11S04, • .,..,,o1_11_ .,.,._Cllrtl"I Olloe Ill PIii lloak 24, peoo 220,...._No. , 20040033IS. .NIIJIIElNGh­pn,pertr..,...ito Ti-J..�Jt.11 ... by .... __ ,,___LLC..• .._...u,,..,� � • ._Maidl24, • 200C,-lllthe ......... � --Clootl"IOlloe• ,u::. l'A a.14US. --. No. =.... "'lMC131-4US. .211114003111 Ta Map NII: • � ;.,..J.¥·12',_1[);100042 � .·, ,,.1. r....,� ..,___... Legole Montgomory County IAll Will IQ wot IWIJIOT 10 ALL I.XllllNO IAICMCNTI ANO RUTA1011V11 coYl!NANII Al TIIB MM W.Y LJ>Ylrul.i. Y Ar,rcr THI 1t1AL l!tTATO. Tl!RMI Of/ IAI.L C�TInr0 PUNOO 0A CAll�l!A'I CliCClt A DIOOllR I 01!POIIT Of' 1CN i>CACCNT I I�) 01' THO wr, PR108, WITH ,VU IITT\.[M[NT TO oe MAOG WllilH ,t"UN 110) OAYI PROM OATIOf'IAI.I! ADDITIONAL TCRl.ll MAY DD ANNOUNCtO AT Tllll TIMI! Of/ IALE THII NOTICE 11 AN ATTEMPT TO COUECT A DEBTANDfoH'f INfORIMTION OOTAINED Will DI UI EO FOR THAT PURPOIE "WE o, IAU! l'llOHT OF TliE M0NTCOMERY COUNTY COURTHOUsti, lDCATt.O AT 65 EMT MAIN 8TllEET, CHRISTWISDURG, VA. OATl!OfllALE; SEPTCMII� a, 2025 TIME Of IAlE 10 00 NA Oenlol 0 � PC, Br Danlll 0 H11mt1c1<, Aoan! FOR IHFORMA TION CONTACT DONIIDHomrldl,� Donlol O Hemrfd,, P C, Suboti!�TMIH 1049cNAIIF,.,.lln� Clvlll/analug, VA 24073 1540)382-4131 "'!.12.QT ADVERTISEMENT FOR SNOW REMOVAL EQUIPMENT SERVICES WITH OPERATOR SIGNUP The��ol ,,.�-......, �--· 11Plorh-.iolll\4w ��� REMOVAL-In ClvlollonoourvR--..., which lnduclN lhl ..,..._ ., Flo)'d, Giloo, -..-.,Ind,.._ dUrt,g h ..., ... ol 202� 2029 Prica per hour 1h11 Inca.do--- full. bnl cholnt IUJ)pll,,o and raqulred 1no1,,.,_ VOOT wllnMdd;.<nc,INclcs, pb"IIIWfft,pb,,o -.. �-------llra-andl•nn-All �lhlllbe equls>ped lo, night -1< and b111good-condillon "'-..... _,..,._2417 --VOOT,__ h�lode­lCCll)lallky ol equlpmo,n( llzeand-loth 1111<. Conlrocbo � ...-� ... �ollhl �moybe --andmoybe 141gll>lllo-•­Pl)'llllnt and I mlniovn ----lotlhl - C-.:toremu111U1Jm1 lhllr 1pploo1lon on l>o oloclror.cM78�111o • � .. --,qlnla. gowM,_and,....... �-be-..... � ... 1"""""-1 Po1t11 (1VA) lnonlerlodo�­... ean ..... -ol � (Nlpo.hve 1ltDM gov� �,-lwdt,y 700PMonThunday �2.l025moybe llgtiolar1bcna �S..hEVA .,..... ... _ illonNlon, � -� �c:anbodnctod "' .. � 11�-IOONAIO 5 00 PM Monclay-Frldoy Phone: 640-3t1-7201 Emol �vi ,gl,llop ££DIM� The best place to find It, sell It, buy It, and announce It 389-9355 Lognl• Mont11omory Counly Order or Publlcetlon Qo,,,...,_ot'hllNI VAl:edl,w, H 1-211 I, I 0l-31e,4t7�t!W c-Ne CUAOl1Ht.-i Ofl.OIII Of/ l'UIIUCATIOH � ...... Vlrwfnlo tHtlloc:U4e01N .... llltniv-,yc:-ry ClteuNCMHI Allylanh ,._o, ... i., Tho olljtct el lhlo tult lo 1111 Ol>taln1,.,..._,,.ln ... ,..,. ro, tho rtlum of -2t1,.,...._ c-..,.,1n ... -..,11v ........... .., ·-......... ... eonnct loffl'llng tho baolo lo, U.. ICtlon, It lo OIU>!ltl!D lhll A-0 ._..,.� ..... .................... 11...., ,..,.., 111111-, .......... ..,.,.....,. 10/l/2021, 'feMd7/2t/20H --•bit I(. lli+.1 ,_,Judao Legal, City of Salem Notice 11 hereby given to all lnt.reatad ptr1on1 that tht City of Salem Plannlng Commlaslon, It Its regular meeting on Soptombtr 10, 2025, at 8:30 p.m., In Council Chambtr1, City Hall, 114 North Broad StrNt, In tho City of Salem, Virginia, will hold a publlc hearing, pursuant to Section• 15.2-2204 and 15.2-2215 of the Code of Virginia, a, amended, to con,lder approval of the followlng ,.qunta relative to the CODE OF THE CITY OF SALEM, VIRGINIA: 1 Corwi<lof edoplng , .. olulonol ·---119•'°"'11 Soilm I �hlnotvo Pion 'Bod< lo Saiom I Futr.u. Pw, 2045• Thi """oddnt-hoYolng, redevolopnonl, opon -dly­..._ .... , w...11uc:1u,. llnd ... •rm _n,°'""'lon1Md1o ou!lnt h Clty'I '°"U·llnn VIilon and gooil fot �andg,owt, 2 Conolder ......ir,g Cl\aplor78--lor-. -Mla•t-Gonorolly Sidon 71•103, Mic1o N -Ad-!talion SooUono 71-200 201. 204 Md 209 Miclell-Dlfn­-7l-300Mldtrv--a1p1nSodlone 1..-401 402. 403 404 405, 400, 407 400 418, 421 andMicleV-�"""'"""·­ofpulllc� Sectono. 7'-601 and 503. -Ill-� lo< de ..... lland11a, llnd P<Jbllc inpn,..,,...,,1, SocloM 71..00 802,808 l07 81 I. 815 117 125 1291134 llndll42Mitlo VII -V.C.llan of plMa. Soctont 71-701 and708ol t,o CODE OF THE CITY OF SALB.I, VIRGINA � lo pion ,.,4o,. by dtllgr,ollld_,tllnd --ollocol --3 Conol!Mr omondlng et,1p11r 108-�, � 11-Ololrict Reotntono Slc!ion 101-232 poMri,g lo lnduol!lol P""«-loyclllllcl,Mdo HI -U.. and dellgn •--. s.cron 10f.31e �loU!bon 11rtcuu. Mlclo tv­o...io.,,-........ Slclon 108-400 .......,ilg IO lito plar-. 402 porlalnlng Ill nonconlonnlng U-llnd ..... 409 po� lo plot plw,1 Miclo V --•-Soc:!io,,101-UO"""""'°lo ·--•1o-..e. 524pellli,lnglollPIClo! IJCop!Jon Pl'ffllll and -"°' � ""---· Mldelll•Oallnltonollnd U.. 1ypH. Seeton 10f, eoo PlflUllno 1o "'"' ..,., ol .. CODE OF lliE CllY OF SALEM. VIRGINIA. CoplNolt,o,,._... plono,---OI --mtybe -...;..,.Ollc>tot Comnun\-0. llop,..., www.ow·valley,o,g RADFOR.0 !'::;1.-� Log ola • cI1y of Salam 2111oUfl�al,,,oc. llllaft� "'_, hel/W,V ,.-_,:. In ..... � .. .,. ::!:,-:'_,..,_ 1o 111111kl ,.q .. 111 THI P\.ANNINO C()l,IMIUION Of THI CITY Of SALEM V!IIOtW> IV CMI,.,.,,.., J o,,,aoy l!J-lvalltctola,Y PUBLIC HEARING PurauMl to 8odlGft 22 1 211 1 of Ille Code of 1/l,glnll, ti omtrdad to dllll, -lo hlltl>t fll"" Nlh Ce<Mlc.lolfWClll'ol,._ ---·�,._.,.,.., 0 30pffl 0<11>11or14 2025 ii Cou,,c.l C/'all'll)M, CllyHell.114NollhBIOld 511fft. ..... llltgln .. lo ,_,,.,. _ .,dtlt,w w'thlnt,o$aloffl5c/lool Ooo!flc:trooa�lhl .� ........ Hplmo -ondlng 12/31 IZ025 o1 1wO ,nembont on 111 C/ly ol Slllom 9dlOOI lloordM­"""'9-,,po_m .. 1 a..t.m••-ol-1 Ind, ....... lo t,o 0.puly Clofl<ofeo..... i!klbmllolono aro -•i.ct b)'noonon Flldoy � 10 2025 --.... - - bo •ubm­p,lo, to ... doalog al ... pubt1o ho� c.wi.i,1111 moyb01r>--­lndvid1MlybyCllyCou"4 THE COUNCIL OF THE CITY OF SAL£M. llll'IOINIA H"--'Ugt,t °'""' ......... Clly Countl ADVERTISEMENT FOR SNOW REMOVAL EQUIPMENT SERVICES WITH OPERATOR SIGNUP -�'""' "--"' T__,_,...,., --!Dtior, up fo, "' ,...., al tl>oo­equlpmon - � lo,SNOW&ICE REMOVAL-In Solem R-.cy­.,.._ ... au,llol ol R-• Bot-, and Crl,g dun,g ""-"' 202$-2020 Prica po, hour Wllllnwdo_.1orwru.t, *•<hlinl,�lnd rlq<Jnd-VOOT ... ,_....,pr,.cg pidl--plowo ---------. ---io-.. lndl1m,nc:1ot9 All __ .,. lqUIA>ld '"' "'Ill" WO<lt and b0i1good­ooncillon!D ...... 111fe and.,._ 2417 __, VOOTra­lhlrlgh!lode­•�ol­MZ9and cordt,on lorlhl -ConltoctoR l<lb'Nlllno Pl"--. ... �ollhl �lmoybO ""'1lrlc:ladwtlh and moy bO olgeloio_,_ P'll""Onlandl,_,,..,, ----...- Conlrldol'I muot -lhllr lppllcallon on ... llldtONCM78 bidding ... .. hllpoJipiow4v1-....__ gov ,,, ,_ and rwllonong Conlracba mu,c bO OC11w In U1e¼9lnla """""'-""'1al(oVA) lnonlerbdo� .... ... C:0.-_ot Vkgk,lo {hl!poJ-wgln!a gov, ��br 700PMon!lluracloy � 2 2025 moy bo 141g,blo ,., • bonuo l'O)'ITIOIILS.011,efNA P00lioo ""lddotlono1 lnlOffllallol,, lndudinu OGnncl..._ Ouaolionac:anbo,._ tohSoJam� ""°' I 00 AM 1o 5.00 PM Mondoy -Frldiy. Phono 540-387�7 Emtt �'4 EEOIM� Logals Town or Vinion ABC NOTICE AVI FOOO INC '°""" • H&MfMRl(£T 1102 o,_,. ,._ lf-N RoanoM VA2,1()11�4 Tho•----­•WIW'O 1o "" VIRGINIA ALCOHOLIC 8£VERAOC CONTROL (,'JICJ AUlliOIIITY lot • eo,,wno,,.. 0rocary Slor1 -•ndW'iloa'F ......--..................... --111-,._,_. 0.IIN. 0wnor NOTE Objoclonlloflt 111...,..dNolan• muo! be,....,_ 1o ABC nololor,.,,30�•"""' ,.. p,Mlltw,g da of lllo llrllollw0"""'9d -•IIQ•I­Ot>focllOnllhouldbO ... .... oc1., --, •be vt,gw,11 P or II00-652-3200 ' t cc:. (sD � CIIII @1) ca■ §S 0 ' • ' I • � ' ) � TIE CIISSIREDS DEllVERI It's easy to sell )'OUr stuff! To place your ad, Clll 389,9355 Page 35 of 49 Item #: 6.B. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 14, 2025 AGENDA ITEM: Vacation of Right-of-Way Consider ordinance on first reading permanently vacating and disposing of an approximate 1/10-acre unimproved dead-end section of Penguin Lane (Public hearing was held at the September 8, 2025, meeting). SUBMITTED BY: Rob Light, Assistant City Manager/Clerk of Council SUMMARY OF INFORMATION: The City of Salem received a request from Marvin and Kristen Loyd to vacate an approximate 1/10 acre unimproved dead-end section of Penguin Lane. The right of way is bounded by tax parcel 10-1-3 to the north and east, tax parcel 11-2-1 to the south and the west by the intercept of tax parcel 10-1-3.7 eastern property line to the southern right of way of Penguin Lane. City staff has reviewed the request. Staff has determined that this section of right of way exists for the potential future expansion of this subdivision on the @9.77 acre parcel now owned by the Loyd's based on the following factors: 1. The proposed right of way vacation area extends @175 feet beyond the paved section of Penguin Lane. 2. The existence of a previous right of way section that connected to the area requested for vacation (vacated by Council ordinance in 2017). 3. The location of an 8-inch water line extending well into the proposed vacation area. The Loyd's recently purchased their parcel to build their home and require access for their driveway to the improved portion of Penguin Lane. Upon consultation with Community Development and the City Attorney, due to the amount of site work necessary as a result of the length and topography of the unimproved right of way section, it is in the best legal interest of the City that the Loyd's pursue formal vacation. Based on the Loyd's intended use for the property, this section of right of way is no longer necessary. Additionally, access to Penguin Lane is needed in order to improve this vacant parcel. Page 36 of 49 Staff recommends that two conditions be included should Council grant approval of this vacation: 1. The City will cap off and abandon the section of water line extending into the vacated right of way. The City shall have no further obligation or responsibility for this abandoned line. 2. The grantee(s) shall submit a subdivision plat to the City for preliminary approval. Such plat shall combine all properties which would otherwise dispose of the land within the right of way to be vacated in a manner consistent with law. Upon preliminary approval, a certified copy of the ordinance of vacation shall be recorded by the City as deeds are recorded and indexed in the name of the City. Subsequent to recording the ordinance of vacation, final approval of the grantee(s) subdivision plat will be granted. The grantee(s) shall have thirty (30) days from the date of final plat approval to record such plat with the Clerk of Circuit Court for the City of Salem. FISCAL IMPACT: The area vacated will become taxable real estate and is no longer needed by the City for the original intended purpose. Additionally, vacation will enable improvements to a now vacant parcel. STAFF RECOMMENDATION: Staff recommends Council approve the request and adopt the ordinance on first reading with the following conditions: 1. The City will cap off and abandon the section of water line extending into the vacated right of way. The City shall have no further obligation or responsibility for this abandoned line. 2. The grantee(s) shall submit a subdivision plat to the City for preliminary approval. Such plat shall combine all properties which would otherwise dispose of the land within the right of way to be vacated in a manner consistent with law. Upon preliminary approval, a certified copy of the ordinance of vacation shall be recorded by the City as deeds are recorded and indexed in the name of the City. Subsequent to recording the ordinance of vacation, final approval of the grantee(s) subdivision plat will be granted. The grantee(s) shall have thirty (30) days from the date of final plat approval to record such plat with the Clerk of Circuit Court for the City of Salem. Page 37 of 49 ATTACHMENTS: 1. Item 6B 10-14-25 Letter of Request 2. Item 6B 10-14-25 Legal Ad 3. Item 6B 10-14-25 ordinance abandoning Dead-end section of Penguin Lane - 10.2025 4. Item 6B 10-14-25 PENGUIN_LN_ROW_VACATION_rev8-21-2025 Page 38 of 49 Page 39 of 49 Page 40 of 49 {00469380.DOCX } AN ORDINANCE enacted pursuant to the provisions of Section 15.2-2272 of the 1950 Code of Virginia, as amended, providing for vacating an unimproved dead-end right of way section in the City of Salem, Virginia. WHEREAS, Marvin and Krista Loyd submitted an application to the City of Salem pursuant to Virginia Code Section 15.2-2272 to vacate and dispose of an unimproved approximately 1/10 acre dead- end right of way section of Penguin Lane; and WHEREAS, the unimproved dead-end section right of way is bounded by tax parcel 10-1-3 to the north and east, tax parcel 11-2-1 to the south and the west by the intercept of tax parcel 10-1-3.7 eastern property line to the southern right of way of Penguin Lane as shown on that certain drawing prepared by the City of Salem Community Development Department dated August 21, 2025, attached hereto ;and WHEREAS, the applicant gave proper notice pursuant to Virginia Code Sections 15.2-2272 and Section 15.2-2204 to the land proprietors affected by the closing of the right of way by causing a public notice to be published in Cardinal News, an online newspaper published and having general circulation in the City of Salem, Virginia, such publication having been made twice, with the first notice appearing no more than 28 days before and the second notice appearing no less than five days before the date of the meeting referenced in the notice, to-wit; on August 28 and 29, 2025, and such notice specified the time and place of public hearing to-wit: September 8, 2025, at 6:30 p.m. in Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at which time the public was allowed to present their views regarding the abandonment, all of which is shown by a Certificate of Publication executed by Cardinal News and filed with the papers in this proceeding; and WHEREAS, the Council, after considering the evidence submitted, is of the opinion that vacating and closing the portion of the right of way described above will not abridge or destroy any of the rights and privileges of any person, and that no inconvenience would result to anyone therefrom, and it is further of the opinion that the request of the applicant should be granted, conditioned upon, and subject to: 1. The City will cap off and abandon the section of water line extending into the vacated right of way. The City shall have no further obligation or responsibility for this abandoned line. 2. The grantee(s) shall submit a subdivision plat to the City for preliminary approval. Such plat shall combine all properties which would otherwise dispose of the land within the right of way to be vacated in a manner consistent with law. Upon preliminary approval, a certified copy of the ordinance of vacation shall be recorded by the City as deeds are recorded and indexed in the name of the City. Subsequent to recording the ordinance of vacation, final approval of the grantee(s) subdivision plat will be granted. The grantee(s) shall have thirty (30) days from the date of final plat approval to record such plat with the Clerk of Circuit Court for the City of Salem. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that subject to the conditions herein, the right of way section is permanently vacated, discontinued, and closed as provided in Section 15.2-2272 of the 1950 Code of Virginia, as amended to date; and All ordinances or parts of ordinances in conflict with the provisions of this ordinance shall be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after recordation of the deed of public utility easement referenced above. Page 41 of 49 {00469380.DOCX } Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – H. Hunter Holliday Byron Randolph Foley – Anne Marie Green - Renee F. Turk – Passed: Effective: /s/ Mayor ATTEST: H. Robert Light Clerk of Council, City of Salem, Virginia Page 42 of 49 City of Salem Engineering and Building Inspections Department 21 South Bruffey St. Salem, VA 24153 (540)375-3032 Drawn By: JLP Checked By: CEV Date: 08/21/2025 Drawing Name: PENGUIN LANE ROW VACATION Scale: 1" = 100' Revisions: - Sheet No: 1/1Scale: 1"=100' 100 0 100 200 300 Page 43 of 49 Item #: 6.C. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 14, 2025 AGENDA ITEM: Administrative Calendar for 2026 Consider adoption of the Administrative Calendar for 2026 SUBMITTED BY: Rob Light, Assistant City Manager/Clerk of Council SUMMARY OF INFORMATION: Each year Council approves the City’s Administrative Calendar establishing regular meeting dates and holiday observances for the upcoming year. Per City Code, should any regular Council meeting date fall on a day designated as a holiday in the Code of Virginia, the meeting shall be held on the next day (Tuesday). In 2026, note that Memorial Day and Columbus Day, recognized by the State Code, fall on regular Council meeting dates and thus are scheduled on Tuesdays. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends approval of the 2026 Administrative Calendar. ATTACHMENTS: 1. Item 6C 10-14-25 2026 Administrative Calendar Page 44 of 49 2026 Administrative Calendar 2026 SALEM CITY COUNCIL MEETINGS 6:30 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 12 and 26 FEBRUARY 9 and 23 MARCH 9 and 23 APRIL 13 and 27 MAY 11 and 26 JUNE 8 and 22 JULY 13 and 27 AUGUST 10 and 24 SEPTEMBER 14 and 28 OCTOBER 13 and 26 NOVEMBER 9 and 23 DECEMBER 14 Work Sessions, if needed, may be held as part of the regular Council agenda or separately scheduled upon posting. SALEM CITY COUNCIL'S AUDIT-FINANCE COMMITTEE Meetings will be scheduled upon posting only if there are items on the Salem City Council agenda that need to be reviewed by said committee. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS Meets the second Tuesday of each month as needed at 3:00 p.m., Council Chambers, City Hall, 114 North Broad Street. Work Sessions, if needed, may be held as part of the regular Authority agenda or separately scheduled upon posting. 2026 PLANNING COMMISSION MEETINGS 6:30 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 14 FEBRUARY 11 MARCH 11 APRIL 15 MAY 13 JUNE 10 JULY 15 AUGUST 12 SEPTEMBER 16 OCTOBER 14 NOVEMBER 12 DECEMBER 16 Work Sessions, if needed, may be held as part of the regular Commission agenda or separately scheduled upon posting. CITY HOLIDAYS City offices will be closed in observance of the following Holidays: January 1 New Year’s Day January 19 Martin Luther King Day May 25 Memorial Day June 19 Juneteenth July 3 (observed) Independence Day July 6 Assigned Floating September 7 Labor Day November 11 Veterans Day November 26 Thanksgiving November 27 Day After Thanksgiving December 24 Christmas Eve December 25 Christmas NOTE: Changes to public meeting dates, times, and locations will be posted in accordance with the Code of Virginia. Page 45 of 49 Item #: 6.D. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 14, 2025 AGENDA ITEM: Salem Band Boosters Consider request from the Salem Band Boosters for a donation ($6,193.39) equal to the amount of admissions tax paid in connection with the annual Drum Corps International Summer Music Games competition held on July 30, 2025, at the Salem Stadium. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: The Salem Band Boosters filed an Admissions Tax form with a tax payment of $6,193.39 with the Commissioner of Revenue Office. This amount was based upon the ticket sales for the annual Drum Corps International Summer Music Games Competition that was held in the Salem Stadium on July 30, 2025. Historically, Council has made a donation equal to the tax remittance to support the Band. FISCAL IMPACT: The fiscal impact would be $6,193.39. STAFF RECOMMENDATION: Recommend approval of the donation. ATTACHMENTS: 1. Band Boosters Request Annual Drum Corps International Summer Music Games July 2025 Page 46 of 49 Page 47 of 49 Item #: 6.E. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 14, 2025 AGENDA ITEM: Appropriation of Funds Request to re-appropriate funding for various capital items. Audit- Finance Committee SUBMITTED BY: Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: In previous fiscal years, funds were budgeted for capital items that were not purchased for various reasons. Attached is a list of projects that need to have funding reappropriated in fiscal year 2026. FISCAL IMPACT: Re-appropriated funds will be used to cover the cost of equipment and projects. STAFF RECOMMENDATION: Staff recommends re-appropriating fund balance of $455,000 to the General Fund, re- appropriating net position of $56,325 to the Civic Center Fund, and reappropriating net position of $15,211 to the Health Insurance Fund. Details of the accounts are attached to this memo showing the projects being covered by each appropriation. ATTACHMENTS: 1. Appropriate carryover 10-14-25 Page 48 of 49 Project Descriptions - FY2025 Carryover List: Date GL Account Account Name Increase Description Notes 10/14/2025 10-018-4320-58009 Building Improvements 296,000 Appropriate carryover per 10/14 council action City Hall 10/14/2025 10-028-2180-58009 Building Improvements 3,000 Appropriate carryover per 10/14 council action Sound dampening panels 10/14/2025 10-028-2180-55800 Miscellaneous 6,000 Appropriate carryover per 10/14 council action Carryover funds from calendar sales 10/14/2025 10-042-4110-58014 Infrastructure Improvements 25,000 Appropriate carryover per 10/14 council action Safe Streets Action Plan - grant SS4A 10/14/2025 10-053-7205-58009 Building Improvements 100,000 Appropriate carryover per 10/14 council action Salem Memorial park - $25,000 for concourse LED lights, $75,000 for safety panels replacement 10/14/2025 10-053-7210-58009 Building Improvements 25,000 Appropriate carryover per 10/14 council action Salem Stadium - $25,000 for LED lighting in bathrooms, locker rooms and pressboxes 10/14/2025 53-053-0041-58001 Machinery & Equipment 21,325 Appropriate carryover per 10/14 council action $15,000 for ice machine in stand 4; $6,325 for door hardware 10/14/2025 53-053-0041-58009 Building Improvements 35,000 Appropriate carryover per 10/14 council action Concession Stand #2 10/14/2025 65-006-1225-58009 Building Improvements 15,211 Appropriate carryover per 10/14 council action HVAC - health clinic Page 49 of 49