HomeMy WebLinkAbout9/10/2012 - City Council - Minutes - RegularUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
September 10, 2012
A work session of the Council of the City of Salem, Virginia, was held in the City Council’s
Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on September 10, 2012, at
6:00 p.m., there being present the following members of said Council, to wit: Byron Randolph
Foley; John C. Givens, William D. Jones, and Lisa D. Garst (Jane W. Johnson – absent); with
Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; Frank P.
Turk, Director of Finance; and Krystal M. Coleman, Deputy Clerk of Council; and the following
business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, a discussion was held regarding townhome code changes; and
WHEREAS, a discussion was held regarding lodging tax; and
WHEREAS, a discussion was held regarding items on the agenda, parking issues, and a
proposed charter amendment; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 7:16 p.m.
Mayor
Deputy Clerk of Council
UNAPPROVED MINUTES
COUNCIL MEETING
September 10, 2012
A regular meeting of the Council of the City of Salem, Virginia, was held in
Council Chambers, City Hall, 114 North Broad Street, on September 10, 2012, at
7:30 p.m., there being present all the members of said Council, to wit: Byron
Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D.
Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S.
Boggess, City Manager; Frank P. Turk, Director of Finance; Melinda J. Payne,
Director of Planning and Economic Development; Charles E. VanAllman, Jr., City
Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City
Attorney, and the following business was transacted:
The August 13, 2012, work session minutes and regular meeting minutes
and the August 27, 2012, work session minutes were approved as written.
The report by the Director of Finance of the City’s financial status for a
one-month period ending July 31, 2012, was received and ordered filed.
The City Manager’s report of the city’s activities for July 2012 was
received and ordered filed.
Mayor Foley requested that Council consider adopting Resolution 1212
amending the Purchasing Policy and Procedures pertaining to small purchasing
and the credit card policy; and
WHEREAS, Vice Mayor Givens, Chair of Council’s Audit-Finance
Committee, reported that the Committee reviewed the amendments to the
Purchasing Policy and Procedures pertaining to small purchasing and the credit
card policy and recommends approval; and
WHEREAS, the Director of Finance reported that the policy has been in
place for a long time; he noted that the General Assembly has changed the
guidelines for small purchasing; a $30,000 limit had been in place, and the state
now allows up to $50,000 to be considered “small” purchasing in order to obtain
best possible product at the best cost; he recommends the amount be $40,000
and noted that the departments wanting to keep the lower amount may do so;
he noted that the City’s total purchasing power is between $3 and $3.5 million;
he further noted that the proposed amendments will align new rules with
purchasing technology;
ITEM 1
RESOLUTION 1212
ADOPTED
AMENDING THE
CITY’S PURCHASING
POLICY AND
PROCEDURES
PERTAINING TO
SMALL
PURCHASING AND
CREDIT CARD
POLICY
2
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, Resolution 1212 amending the City’s
Purchasing Policy and Procedures pertaining to small purchasing and the credit
card policy was hereby adopted – the roll call vote: Lisa D. Garst – aye, William
D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph
Foley – aye.
Mayor Foley requested that Council consider setting the date for public
hearing in accordance with Section 22.1-29.1 of the Code of Virginia, 1950 as
amended, regarding the expiration of terms on the Salem City School Board for
Cindy Neathawk and Michael Chiglinsky; and
WHEREAS, it was noted that interviews will be held on October 8, 2012;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, September 24, 2012, was hereby
set to hold a public hearing regarding the expiration of terms for Cindy
Neathawk and Michael Chiglinsky on the Salem School Board – the roll call vote:
Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens
– aye, and Byron Randolph Foley – aye.
Mayor Foley requested that Council consider appointments to fill
vacancies on various boards and commissions;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY
COUNCILMAN JONES, AND DULY CARRIED, Carol F. H. Elmore and Lisa Evans
were hereby appointed to the Community Policy and Management Team (CPMT)
as parent representatives; and Wendy Rotanz was hereby appointed to the
CPMT as an alternate parent representative – the roll call vote: Lisa D. Garst –
aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and
Byron Randolph Foley – aye.
There being no further business to come before the Council, the same on
motion adjourned at 7:45 p.m.
ITEM 2
SEPTEMBER 24,
2012, SET TO HOLD
PUBLIC HEARING
FOR SCHOOL
BOARD
APPOITMENTS
ITEM 3
CAROL F. H. ELMORE
AND LISA EVANS
APPOINTED TO
CPMT AS PARENT
REPRESENTATIVES,
WENDY ROTANZ
APPOINTED AS AN
ALTERNATE PARENT
REPRESENTATIVE
FOR CPMT