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Home My WebLink About8/22/2011 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION August 22, 2011 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on August 22, 2011, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Beth Austin, Director of Human Resources; and Krystal M. Coleman, Deputy City Clerk; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a presentation was given by Beth Austin regarding the City’s Flexible Benefits Plan; and WHEREAS, a discussion was held regarding Interstate 81 transportation issues; and WHEREAS, it was noted that the School Division will hold a public meeting on Thursday, September 15th to view concept plans for South Salem Elementary School; and WHEREAS, a discussion was held regarding the various events being held to commemorate the 10th anniversary of the September 11th attacks; and WHEREAS, a discussion was held regarding State Champions recognition; and WHEREAS, Councilwoman Garst gave an update on the Roanoke River Greenway; and WHEREAS, an update was given regarding the progress on the dog park; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:20 p.m. Mayor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING August 22, 2011 A regular meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on August 22, 2011, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; Charles E. Van Allman, City Engineer; Mike Stevens, Communications Director; and William C. Maxwell, Assistant City Attorney, and the following business was transacted: The August 8, 2011, work session and regular meeting minutes were approved as written. Mayor Foley reported that this date and time had been set to hold a public hearing to consider the request of Equity Enterprises, 1984 LLC, tenant, and Danny A. and Stephania Arnold, property owners, for the issuance of a Special Exception Permit to allow automobile repair services, major, on the property located at 1648 Lynchburg Turnpike (Tax Map #151-1-3.2); notice of such hearing was published in the August 3 and 10, 2011, issues of The Roanoke Times, a newspaper having general circulation in the City of Salem; and WHEREAS, the Planning Commission at its regular meeting held August 10, 2011, recommend approval of said request; and WHEREAS, staff noted the following: the subject property consists of one parcel located on the south side of Lynchburg Turnpike, just west of Hemlock Road; the property is approximately 2.4 acres and is currently occupied by a 6,640 square foot automotive body shop building; this request is for a Special Exception Permit to allow automobile repair services, major; the owners and tenant are proposing to add automotive rebuilding in addition to the current collision repair business; and staff is not aware of any issues; and WHEREAS, the Director of Planning and Economic Development stated that the subject property consists of one parcel located on the south side of Lynchburg Turnpike just west of Hemlock Road; she stated that the property owners are present to answer any questions; she stated that currently the business is an auto repair business and the owners would like to begin to rebuild ITEM 1 SPECIAL EXCEPTION PERMIT APPROVED TO ALLOW AUTOMOBILE REPAIR SERVICES, MAJOR, ON THE PROPERTY LOCATED AT 1648 LYNCHBURG TURNPIKE (T/M 151- 1-3.2 2 vehicles on a regular basis; and WHEREAS, Paul Bloomfield, 124 Shelly Court, Lynchburg, Virginia, tenant, appeared before the Council and stated that he would like to expand the business; he stated that he would like to obtain a license to be able to purchase vehicles directly from the insurance company in order to rebuild them; and WHEREAS, the Director of Planning and Economic Development stated that Mr. Bloomfield has to obtain a license from the DMV which is requiring him to obtain a Special Exception Permit to show zoning compliance; and WHEREAS, Vice Mayor Givens questioned if a storage areas for the damaged vehicles would be located on the property; and WHEREAS, Mr. Bloomfield stated that there would not be any salvage vehicles on the property; he stated that the vehicles purchased from the insurance company are vehicles insurance companies have “written off”; he stated that there is an enclosed area on the property; he further stated that he will not purchase vehicles for parts, he will purchase parts from a salvage yard; and WHEREAS, Mayor Foley questioned if he will sell the rebuilt vehicles on the property; and WHEREAS, Mr. Bloomfield stated that he would sell the vehicles on the property; he stated that he advertises the vehicles and people come to him wherever he is at the time; and WHEREAS, Councilwoman Garst questioned the difference related to the number of vehicles for sale as a business versus a business with a license to sell vehicles; and WHEREAS, the Director of Planning and Economic Development stated that currently the business is allowed to sell only a few vehicles a year; and the permit the tenant is trying to obtain would allow him to sell more per year; and WHEREAS, Mr. Bloomfield stated that actually he is currently allowed to sell five (5) vehicles per year; he stated that the license he is trying to obtain would allow him to buy vehicles directly from insurance companies with an unlimited number of vehicles for sale; and 3 WHEREAS, Councilman Jones questioned if the rebuild work will be performed on the property on Lynchburg Turnpike or in Lynchburg; and WHEREAS, Mr. Bloomfield stated that all of the repair work will be performed on the property located on Lynchburg Turnpike; and WHEREAS, Mayor Foley questioned if he is planning to expand the business; and WHEREAS, Mr. Bloomfield stated that he is not planning to expand the business at this time; and WHEREAS, the Director of Planning and Economic Development clarified that once Mr. Bloomfield obtains the license he is seeking from the DMV, there would not be a limit on the number of vehicles he can sell on the property; and WHEREAS, a discussion was held regarding the work performed on the property, the view of the property from the road, etc.; and WHEREAS, no other person(s) appeared related to the request; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, a Special Exception Permit to allow automobile repair services, major, on the property located at 1648 Lynchburg Turnpike (Tax Map #151-1-3.2) was hereby approved – the roll call vote: William D. Jones – aye, Lisa D. Garst – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider setting bond for Creative Family Solutions for stormwater management and erosion and sediment control for the site located at 119 Sheraton Drive; and WHEREAS, Councilman Jones, Vice Chair of Council’s Audit-Finance Committee, reported that the Committee reviewed the performance bond for stormwater management and erosion and sediment control for Creative Family Solutions for the property located at 119 Sheraton Drive and recommends setting bond at $16,335 with a time limit of twelve (12) months for completion; and WHEREAS, it was noted that this is for a proposed expansion on the property; ITEM 2 BOND AND TIME LIMIT SET FOR SITE LOCATED AT 119 SHERATON DRIVE 4 ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the bond for the site located at 119 Sheraton Drive was hereby set at $16,335 with a time limit of twelve (12) months for completion – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. Mayor Foley requested that Council consider appointments to fill vacancies on various boards and commissions; and ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Melinda J. Payne was hereby appointed to the Roanoke Valley Alleghany Regional Commission Technical Committee; J. Chris Conner and Margaret Humphrey are hereby reappointed to the Personnel Board for two-year terms, said terms will expire August 12, 2013; and Mark McClain was hereby reappointed to the Roanoke Valley Greenway Commission for a three-year term, said term will expire September 26, 2014 – the roll call vote: Lisa D. Garst – aye, William D. Jones – aye, Jane W. Johnson – aye, John C. Givens – aye, and Byron Randolph Foley – aye. There being no further business to come before the Council, the same on motion adjourned at 7:38 p.m. ITEM 3 MELINDA J. PAYNE APPOINTED TO RVARC TECHNICAL COMMITTEE, J. CHRIS CONNER AND MARGARET HUMPHREY APPOINTED TO PERSONNEL BOARD, MARK MCCLAIN APPOINTED TO ROANOKE VALLEY GREENWAY COMMISSION