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HomeMy WebLinkAbout2/23/2026 - City Council - Agenda -Regular Agenda Monday, February 23, 2026, 6:30 PM Work Session, 5:30 PM Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order 2. New Business A. Discussion Items Fiscal Year 2027 Budget Priorities Discussion 3. Adjournment REGULAR SESSION 1. Call to Order 2. Pledge of Allegiance 3. Awards and Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B. Minutes Consider acceptance of the February 9, 2026, Work Session and Regular Meeting minutes. 5. Old Business A. Amendment to the Zoning Ordinance Consider adoption of an ordinance on second reading for the request of McDonald’s Page 1 of 52 Corporation, property owner, to rezone the property located at 101 Electric Road (Tax Map # 80 – 4 – 1) from HBD Highway Business District with condition to HBD Highway Business District. (Approved on first reading at the February 9, 2026, meeting.) 6. New Business A. Conveyance of Property Hold a public hearing and consider the sale of an approximate +/- 0.134 acre tract located in Salem, Virginia, being Tax Map #122-8-6. (Advertised in the February 12, 2026, issue of the Salem Times-Register.) B. Salem Historical Society (Salem Museum) Consider a request from the Salem Historical Society Board of Directors and authorize the City Manager to make a contribution in the amount of $275,000 for roof repairs to the Salem Museum building, with any remaining funds utilized for HVAC repairs. C. Resolution 1520 - Sewer Easement Condemnation Consider adoption of Resolution 1520 authorizing the City Attorney to execute all necessary actions to obtain an easement across the property by the process of condemnation. D. Salem Health Department Consider request for approval to adjustment of payment to the Salem Health Department. 7. Adjournment Page 2 of 52 CITY COUNCIL MINUTES Monday, February 9, 2026, at 6:30 PM Work Session, 5:30 PM Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1.Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on February 9, 2026, at 5:30 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Council members; Byron Randolph Foley, H. Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; Larado Robinson, Director of Water/Sewer Department; Kevin Divers, Acting Director of Electric Department; Crystal Williams, Assistant to the City Manager; and Laura Lea Harris, Deputy Clerk of Council; and the following business was transacted; 2.New Business A.Discussion Items Review of City Water and Sewer Projects - Larado Robinson, Director of Water/Sewer Department Larado Robinson, Director of the Water/Sewer Department, introduced the new Assistant of the Water/Sewer Department, Nathan Carroll, who was in attendance with him this evening. Mr. Carroll will begin with the City on February 16th. Mr. Robinson presented an update on ongoing and future Water/Sewer projects. Council asked questions and received responses from Mr. Robinson. Discussion was held on some of the projects. Item #4.B Date: 2/23/2026 Page 3 of 52 An amended Council Report was shared by Mr. Light for Item 6K on this evening's Regular Meeting agenda. Ms. Jordan reviewed the details of this Council report with Council. Council will be asked to authorize the City Manager, in a form acceptable to the City Attorney, to execute an agreement with AEP Energy Partners to handle the City's market participation services and energy management services. Staff requested feedback from Council on potential dates to hold the annual Budget Work Session Meetings. 3.Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:28 p.m. REGULAR SESSION 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Councilmembers: Byron Randolph Foley, Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mary Ellen Wines, Planning and Zoning Administrator; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2.Pledge of Allegiance 3.Awards and Recognitions There were none this evening. 4.Consent Agenda A.Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Stella Reinhard, 213 N. Broad Street, spoke in opposition to the potential demolition of the house at 102 North Market Street by Roanoke College. She stated that the 1900 date in City records may be a placeholder. She noted the property is surrounded by three National Register Historic Districts and argued the structure should be preserved in place, with relocation considered only as a last resort. Ms. Reinhard urged Council to delay the demolition permit to allow further review of the property’s historic significance. She also suggested establishing an Architectural Review Board and considering expansion of the Downtown Historic District. John Breen, 142 Bogey Lane, expressed appreciation to the City crews for snow removal work. He urged Council to pursue several initiatives to strengthen the City, Page 4 of 52 including establishment of an Architectural Review Board (ARB) pursuant to Virginia Code, creation of a Citizen’s Academy to improve public understanding of local government, and implementation of a professionally conducted community survey prior to adoption of the upcoming budget. Mr. Breen requested that Council review ARB models from other Virginia localities and authorize a Request for Proposal (RFP) within 30 business days to solicit proposals for a community survey to better assess citizen priorities. Diane Ribble, 2446 Tyler Way, expressed concern that Council may be prioritizing Roanoke College’s interests over those of taxpayers. She requested information regarding the College’s tax status and financial contributions to the City. She also urged reconsideration of the proposed demolition of a house on Clay Street by Roanoke College and supported establishing an Architectural Review Board or similar collaborative body to improve communication among the City, residents, and the College, and to enhance transparency and citizen input. Whitney Leeson, 212 N. Broad Street, expressed opposition to the proposed demolition of 102 North Market Street. She challenged the validity of the 1900 construction date listed in City records, describing it as a clerical placeholder, and cited expert research supporting an earlier date. Concerns were also raised about relocating the structure and the justification for demolition. Ms. Leeson urged Council to take steps to preserve the building and encourage Roanoke College to maintain the property rather than proceed with demolition. She also requested that Council adopt the practice of entering the year 1776 when uncertain of what the construction date is for a building. B. Minutes Consider acceptance of the January 12, 2026, Work Session and Regular Meeting minutes. The minutes were approved as written. Mr. Dorsey requested the personal privilege of a few moments to provide comments on current events in the City of Salem. He expressed appreciation to City staff for their efforts in recent snow removal operations, noting that primary streets were cleared promptly and that garbage collection resumed quickly following the storm. Crews have also been working to clear parking spaces along Main Street. Mr. Dorsey reported that he, the Mayor, and the Vice-Mayor attended Local Government Day in Richmond and met with members of the local legislative delegation to discuss matters important to Salem and the region, including citizen concerns regarding pending legislation. Mr. Dorsey shared an update on Civic Center activity, noting strong attendance and recently sold-out events. He also reported that budget preparations are underway, with meetings occurring across departments. A significant budget consideration this year will be the anticipated loss of approximately $1.5 million in General Fund Page 5 of 52 revenue due to the closure of Yokohama. Mr. Dorsey concluded by highlighting recent and ongoing economic development activity, including the opening of First Watch and Cook Out, progress on Panda Express and Wawa, and continued commercial activity on the west side of the City. Mayor Turk thanked Mr. Dorsey for the update and noted that Council would like to begin including this in the regular Council meetings. 5. Old Business A. Amendment to the City Code Consider adoption of ordinance on first reading amending Chapter 66 Signs of the CODE OF THE CITY OF SALEM, VIRGINIA (Advertised in the December 25, 2025, and January 1, 2026, editions of The Salem Times- Register). (Planning Commission recommended approval.) The public hearing was held at the January 12, 2026, meeting and the first reading of the ordinance was continued to the February 9, 2026, meeting. Mayor Turk asked Ms. Wines to come forward to speak on this item. She noted that the public hearing was held at the January 12, 2026, meeting and the first reading of the ordinance was continued to this meeting. Ms. Wines provided an update regarding increased use of accent and string lighting in commercial districts, noting potential impacts on the character of downtown and West Main Street. To address this, proposed amendments to the sign ordinance include: • Defining strip lighting as lights added to architectural features, permitted in Business Commerce and Highway Business districts only, and limited to clear white, static, non-moving lights. • Multicolored lights to be treated as holiday decor, restricted to November 15 to January 15. • Incorporation into signage allowance, counting strip lighting toward allowable square footage. • Regulation of gas pump signs, defining video boards and limiting their size to two square feet, ensuring they serve only the pump and are not visible as general advertising from the road. Ms. Wines requested Council, at a minimum, limit and define lighting downtown to preserve streetscape character, noting flexibility for potential further restrictions in other areas. Page 6 of 52 Anne Marie Green motioned approval of the ordinance on first reading amending Chapter 66, Signs, of the Code of the City of Salem, Virginia. Randy Foley seconded the motion. Councilman Foley stated that, while he had some reservations, he viewed the proposed item as a reasonable starting point, and potentially a "living document" that could be adjusted over time. He noted that highlighting specific properties could help raise awareness of issues. He also expressed concern that the proposal could be a "solution in search of a problem." Overall, he acknowledged an understanding of the intent behind the proposal. Councilman Holliday expressed opposition to the proposed lighting regulation. He stated that he did not believe there is currently a lighting problem in the City of Salem and raised the concern that the regulation would count against existing business signage. He characterized the proposal as unnecessary government overreach and indicated that it would impose an additional burden on local businesses. Councilman Holliday also commented that increased lighting would be indicative of active and fully occupied businesses, which they view as a positive condition not currently present. He concluded by stating that he saw no justification for adopting additional lighting regulations at this time. Councilman Saunders stated that he did not believe a current issue exists that warrants action and expressed reluctance to respond to a perceived problem that has not been clearly established. He suggested that downtown merchants be given the opportunity to review the proposed policy and provide input before any action is taken. Councilman Saunders indicated concern about reacting to isolated situations involving a small number of businesses and stated that he is not in favor of the proposal at this time. Mayor Turk expressed appreciation for the work of the Community Development Department in revising and refining the proposed document to provide guidelines. However, she stated she did not support including certain lighting elements as part of business signage unless the lighting spelled out the name of the business. Speaking from a business perspective, Mayor Turk commented that perimeter lighting can enhance the appearance of the downtown area by making it look bright and well-lit. She indicated a desire for further review and adjustments to the proposal before adoption, stating a preference to address concerns before passage rather than making revisions afterward. Vice-Mayor Green stated that she motioned to approve the ordinance in order to address the issue proactively rather than reactively. She expressed concern that delaying action could result in nonconforming lighting being grandfathered. Vice- Mayor Green asserted that a problem already exists, citing examples of illuminated architectural features and lighting that she believed contributed to light pollution and was unnecessary during late-night hours. She noted that the City already regulates lighting and signage and characterized the proposal as an effort to ensure lighting Page 7 of 52 remains tasteful, attractive, and consistent. She also stated that applying uniform standards would create a level playing field for businesses. She concluded that adopting the ordinance now would help avoid more significant issues in the future. Mayor Turk stated that the proposed ordinance requires additional work and revisions over the next few months. She indicated that Council should determine specific regulatory standards and ensure those provisions are clearly written into the ordinance. Mayor Turk noted discussion regarding limitations on flashing lights and color usage, emphasizing the need for clarity in the language. She expressed the opinion that the ordinance should be refined to reflect Council’s preferences as closely as possible before adoption. There was no further discussion, and Mayor Turk called for a vote. Ayes: Randy Foley, Anne Marie Green Nays: John Saunders, Hunter Holliday, Renée Turk Abstaining: None The motion failed. Council thanked Community Development for their work on this item. B.Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of Khalili LLC, property owner, and Jay Patel or Assigns, contract purchaser, to rezone the property located at 1000 Electric Road (Tax Map #221-2-1) from RB Residential Business District to HBD Highway Business District to allow the installation of fuel tanks and a canopy for operation of a gasoline station (Approved on first reading at the January 12, 2026, meeting.) Mayor Turk requested that Mr. Van Allman provide a brief overview of this item. Mr. Van Allman provided an overview of the property, noting that it is currently zoned Residential Business and was previously operated as a gas station and convenience store. He stated that the prior fuel tanks had been removed, which allowed for other uses. The current proposal involves new ownership seeking to reopen the property as a gas station and convenience store. Plans include the installation of new, modern fiber double-wall fuel tanks and a request to rezone the property to Highway Business, which is required for the operation of a gas station along Electric Road. Mr. Van Allman explained that the intent is to upgrade the site and resume operations similar to its previous use. Randy Foley motioned to adopt the ordinance on second reading, rezoning this property as specified in the Council agenda. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None Page 8 of 52 6. New Business A. Amendment to the Zoning Ordinance Hold a public hearing and consider adoption of an ordinance on first reading for the request of McDonald’s Corporation, property owner, to rezone the property located at 101 Electric Road (Tax Map # 80 – 4 – 1) from HBD Highway Business District with condition to HBD Highway Business District. (Advertised in the January 22 and 29, 2026, issues of The Salem Times- Register.) (Planning Commission recommended approval.) Mayor Turk requested that Mr. Van Allman present information on this request, followed by a representative from McDonald's. Mr. Van Allman explained that the original McDonald’s at the site was rezoned under a master plan that included specific conditions governing the building’s design, placement, and overall appearance. Council approved that master plan, and any subsequent deviations from it require Council approval. He stated that the property owner now proposes to demolish the existing building and construct a new one, which may differ architecturally from the original approved design. Rather than submitting revisions to the existing master plan for approval, the applicant is requesting to rezone the property to Highway Business without conditions, thereby removing the previously approved design restrictions. Mayor Turk called forward Kim Lacy, agent for McDonald's Corporation, to present on behalf of McDonald's. Kim Lacy, 1519 Summit Avenue, Richmond, Virginia, representing the applicant, introduced herself and project engineer Pilar Martin of Bohler Engineering and stated they were available to answer questions. She explained that the request is to rezone the property from Highway Business with conditions to Highway Business without conditions in order to remove a 1986 condition that required development in accordance with the original site plan. She noted that removal of the condition would allow demolition of the existing McDonald’s building and construction of a new facility without being bound to the 1986 plan. Ms. Lacy stated that the proposed use will remain the same and is consistent with the Highway Business District and the City’s Comprehensive Plan designation for commercial use. She described planned site improvements, including a safer layout with improved pedestrian and vehicular access, additional stop and directional signage, and the addition of a second drive - through lane to improve traffic circulation. She further stated it has been confirmed that the project will not interfere with the future Greenway along Electric Road and that construction plans are currently under review and nearing approval, contingent upon rezoning approval. She indicated that construction would require approximately six months of closure. Ms. Lacy noted that the Planning Commission and staff recommended approval and respectfully requested Council’s approval of the rezoning request. Page 9 of 52 Councilman Foley asked when they anticipate discontinuing use and razing the building. Ms. Martin, 9100 Arboretum Parkway, Richmond, responded that the current timeline is that McDonald's is planning on starting this construction in early 2027. Councilman Foley asked to clarify when they would discontinue use and raze the building once this was approved. Ms. Martin responded that currently this is planned for early 2027. Councilman Foley asked if it would likely be the end of this year when they begin t he demolition process. Ms. Martin confirmed that this was correct. Councilman Foley questioned whether staff would be unemployed during this time or if they would be temporarily reassigned. Ms. Martin responded she felt that they would be temporarily reassigned but that this had to do more with the Operations of the business and that she was not certain of this information. City Manager Dorsey inquired whether signage would be posted during demolition and construction to inform the public that the restaurant will be rebuilding and offering a timeline for reopening. He expressed concern that signage stating only “closed for remodeling” could create confusion and generate public inquiries to the City. Ms., Martin assured him that they would work with the City on that. Mayor Turk opened the public hearing. No one came forward to speak. Mayor Turk closed the public hearing. Randy Foley motioned to adopt the ordinance on first reading for the request of McDonald’s Corporation, property owner, to rezone the property located at 101 Electric Road (Tax Map # 80 – 4 – 1) from HBD Highway Business District with condition to HBD Highway Business District. John Saunders seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None Page 10 of 52 B. Resolution 1517 - Opposing Virginia General Assembly House Bill 804 Consider adoption of Resolution 1517 opposing Virginia General Assembly House Bill 804 and related legislation. Hunter Holliday motioned to adopt Resolution 1517 opposing Virginia General Assembly House Bill 804 and related legislation. John Saunders seconded the motion. Councilman Foley stated he was strongly opposed to the proposed bill and expressed concern about the process being used, noting that in his experience, the City Council has rarely, if ever, taken formal votes or passed resolutions on state or federal legislation. He emphasized that there are other ways for Council to communicate concerns, such as contacting representatives directly. Councilman Foley described the action as a potential “slippery slope,” cautioning that taking a formal position on one bill could lead to repeated requests to support or oppose future legislation. He concluded by reiterating his opposition to both the bill and the approach, citing concern over setting a precedent for frequent Council involvement in legislative matters. Councilman Saunders stated strong support for opposing the bill, noting that he believed it is clearly harmful and that citizens should know the Council stands against it. He acknowledged that Council members have other means of communicating with delegates but emphasized that this particular bill is especially objectionable because it seeks to dictate how local land may be used. Councilman Saunders expressed personal conviction in favor of formally opposing the bill. Councilman Holliday emphasized the importance of citizens staying informed about state legislation, noting that many bills being considered could result in tax increases and affect affordability. He expressed support for the City formally voicing opposition to certain legislation, stating that while such resolutions may not have direct legal effect, they communicate the City’s position that localities should retain control over certain matters. Councilman Holliday encouraged public engagement with pending bills and stated support for the resolution as a demonstration of solidarity, noting that other localities in the area are likely to take similar actions. Vice-Mayor Green noted that during a recent visit to Richmond, they were encouraged to communicate concerns not only to the General Assembly but also to the Governor. She stated that the resolution provides the City of Salem an opportunity to formally convey its position to the Governor and emphasized that if multiple localities take similar action, it could influence her consideration of the legislation. Vice-Mayor Green recommended that, if the resolution is approved, staff be authorized to forward the signed resolution to the Governor. Councilman Foley reiterated his opposition to the resolution, expressing concern that Page 11 of 52 taking a formal position on a single piece of legislation could set a precedent for future involvement in numerous bills. He noted that in his nearly 20 years on Council, the City has not previously taken such actions and cautioned that doing so could politicize both the Council and its processes. Councilman Saunders acknowledged understanding and agreement with previous comments but expressed concern that the resolution is particularly important due to ongoing development pressures and repeated public opposition. He noted a fear that state mandates could limit local control over housing and development decisions. Councilman Saunders emphasized that, while he respected and understood the opposing viewpoint, this issue has raised significant local concerns. Ayes: John Saunders, Hunter Holliday, Anne Marie Green, Renée Turk Nays: Randy Foley (Noting that his vote was made on principle only) Abstaining: None C. Resolution 1518 - Roanoke Valley-Alleghany Regional Hazard Mitigation Plan - 2025 Update Consider adoption of Resolution 1518 accepting the Roanoke Valley– Alleghany Regional Hazard Mitigation Plan - 2025 Update. Mayor Turk asked that Amanda McGee, AICP, Director of Community Development for the Roanoke Valley-Alleghany Regional Commission, come forward to present this item to Council. Amanda McGee provided an overview of the Hazard Mitigation Plan, noting that it is a federally required document enabling access to funding from the Federal Emergency Management Agency (FEMA) and the Virginia Department of Emergency Management (VDEM). The plan covers the entire region, including the City of Salem and surrounding localities, and was developed with input from a 49-member steering committee and regional stakeholders. She explained that the original grant was awarded in 2023, but staffing delays postponed the start of the project until September 2024, coinciding with the expiration of the previous plan. FEMA and the Roanoke Valley-Alleghany Regional Commission officially approved the plan in January 2026, making it effective under federal standards. The plan includes: an overview of the region and process, hazard identification, a regional risk assessment, mitigation goals and strategies, a capabilities assessment for each locality, and extensive data appendices. Hazards assessed include earthquakes, flooding, extreme temperatures, geologic hazards, wildfire, wind events, and winter storms. Hurricanes and tropical storms were included in historical context under flooding and wind. Public engagement included stakeholder outreach and a survey that received 251 responses, with strong representation from Salem residents. Survey results and data analyses highlighted flooding as the highest risk for Salem, with extreme Page 12 of 52 temperatures, wind events, and winter storms as medium risks, and earthquake, geologic hazards, and wildfire as low risks. Ms. McGee reviewed mitigation goals and strategies, noting risks specific to Salem, particularly those related to flood mitigation. Salem’s lower percentage of federally funded revenue and the City’s management of infrastructure were discussed in the context of disaster planning. Finally, she noted that adoption of the resolution is required by FEMA for the plan to take effect and for the City to become eligible for Hazard Mitigation Grant Program (HMGP) funding. Randy Foley motioned to adopt Resolution 1518 accepting the Roanoke Valley - Alleghany Regional Hazard Mitigation Plan - 2025 Update. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None D. Resolution 1519- Temporary Main Street Closure for Olde Salem Days 2026 Consider adoption of Resolution 1519 requesting the Virginia Department of Transportation (VDOT) approve City Council’s request for the temporary closure of Main Street on September 12, 2026, for the Olde Salem Days event. Hunter Holliday motioned to adopt Resolution 1519 requesting the Virginia Department of Transportation (VDOT) approve City Council’s request for the temporary closure of Main Street on September 12, 2026, for the Olde Salem Days event. Randy Foley seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None E. Taxicabs- Setting of Public Hearing Date Consider setting the date for a public hearing in accordance with Section 98 - 94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months related to taxicabs operating in the City. (Suggest March 23, 2026). Randy Foley motioned to set the date of March 23, 2026, for a public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months related to taxicabs operating in the City. Hunter Holliday seconded the motion. Page 13 of 52 Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None F. Salem Band Boosters Donation Consider a request from the Salem Band Boosters for a donation of $715.05, equal to the amount of admissions tax paid in connection with the annual Blue Ridge Regional High School Band Competition, held September 20, 2025, at Salem Stadium. Randy Foley motioned to approve a donation of $715.05, equal to the amount of admissions tax paid in connection with the annual Blue Ridge Regional High School Band Competition, held September 20, 2025, at Salem Stadium. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None G. Appropriation of Funds- Gateway Signage Request to re-appropriate grant funds awarded by the Community Foundation and funding provided by Roanoke County for gateway signage. Audit - Finance Committee Councilman Foley shared that in a prior fiscal year, the City received $50,000 from the Community Foundation for a consistent gateway signage plan throughout the region on major corridors. Funding was also previously received from the County of Roanoke for their portion of the gateway signage. The unexpended balance of these funds needs to be re-appropriated to fiscal year 2026 for project completion. Randy Foley motioned to appropriate $31,735 to the Designation of Beginning Fund Balance revenue account, $38,175 to the Grants - Other revenue account for the deferred County of Roanoke portion, and $69,910 to the Tourism Grants expenditure account. Anne Marie Green seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None H. Appropriation of Funds- Capital Reserve Policy Request to appropriate and transfer capital reserve. Audit - Finance Committee Councilman Foley explained that the Capital Planning and Reserve Policy was adopted on March 25, 2024. This policy was developed as a plan to provide funding for mid-level capital expenditures for the general fund. The funds are intended for expenditures between $200,000 and $3,000,000. The policy calls for an annual Page 14 of 52 contribution from the general fund to the capital reserve fund upon completion of the audit. For fiscal year 2025, a calculation was completed using amounts from the Annual Comprehensive Financial Report to determine the annual contribution to the capital reserve. Randy Foley motioned to appropriate $6,816,568 to General Fund revenue account, Designation of Beginning Fund Balance, and General Fund expenditure account, Transfer to Capital Reserve. Also, to appropriate $6,816,568 to Capital Reserve Fund revenue account, Transfer from General Fund -Capital Reserve, and Capital Reserve Fund expenditure account, Capital Reserve. John Saunders seconded the motion. Mayor Foley asked if he needed to clarify any of the information. Mayor Turk explained that any remaining funds at the end of the fiscal year are placed into a capital reserve account established to address emergency repairs and unexpected expenses, thereby reducing the need to borrow funds. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None I. Appropriation of Funds- Water Advanced Metering Infrastructure (AMI) Request to appropriate Water Fund reserves for Advanced Metering infrastructure (AMI). Audit - Finance Committee Councilman Foley explained that the City is transitioning to Advanced Metering Infrastructure (AMI) for both electric and water utilities. AMI meters are equipped with communication modules that automatically send usage data back to the utility. Instead of a meter reader visiting each location, readings are collected electronically, to provide accurate data. The two-way communication also allows the utilities to quickly detect unusual consumption or water leaks and respond efficiently. Residents and businesses can access data and tools online to allow them to better track and manage their utility consumption. Installation on the multi-year project commenced in 2020. The electric metering system installation has been completed. The City experienced issues with the original vendor contracted to install AMI water meters and approximately 1,200 meters remain to be installed for completion of the project. The City has completed the procurement process with two vendors selected to complete the installation of the AMI water meters. The cost of materials, installation and contingency for the project is estimated not to exceed $1,200,000. Randy Foley motioned to appropriate $1,200,000 to the Appropriated From Net Position revenue account and to the Automated Metering Infrastructure (AMI) System expenditure account. He also motioned that any funds budgeted but not spent in the current fiscal year be administratively appropriated in the subsequent fiscal year to be Page 15 of 52 used only for this project, and to authorize staff to administratively transfer any unspent funds upon project closeout back to the Water Fund Reserve account. John Saunders seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None J. Appropriation of Funds- Downtown Plan Improvements Request to appropriate Revenue Sharing and local match for Downtown Improvements on Roanoke Boulevard. Audit - Finance Committee Councilman Foley explained that Phase 7 of Salem's Downtown Plan improvements will be completed on Roanoke Boulevard from the intersection of Market Street and East Main Street to the intersection of Roanoke Boulevard and College Avenue. VDOT awarded $1,491,803 in Revenue Sharing funds for the completion of the downtown improvements on Roanoke Boulevard. The local match of $1,491,803 needs to be appropriated by Council. Randy Foley motioned to appropriate $1,491,803 to the Capital Projects state grants account and to the Downtown Improvement-Boulevard account. He motioned to transfer $443,090 from the Capital Projects Downtown Improvements Reserve account to the Downtown Improvement-Boulevard Boulevard account and to transfer $798,713 from the Capital Projects Reserve account to the Downtown Improvement- Boulevard account. Anne Marie Green seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None K. Approval of Contract with AEP Energy Partners (Amended Item) Request to approve and execute a contract with AEP Energy Partners Audit- Finance Committee Mayor Turk noted that this item was going to be amended this evening and requested that City Manager Dorsey explain the necessary changes. City Manager Dorsey reported that, as discussed during the work session, the City has been preparing to join Pennsylvania-Jersey-Maryland (PJM), the regional transmission operator (RTO) for this area. The process involves extensive documentation and review, including a 90-day review period by PJM that began in December and is expected to conclude in March. Mr. Dorsey explained that an upcoming March 1 auction, with a registration deadline of February 18, involves auction revenue rights and financial transmission rights related to transmission line usage, which could result in significant revenue to the City. Due to the timing of PJM’s review, the City may not be fully approved to participate by the deadline. As a result, staff has been evaluating a contingency plan in consultation with GDS Associates Page 16 of 52 and AEP Energy Partners, one of the firms that previously submitted a proposal to assist with management of the process. Mr. Dorsey further explained that AEP Energy Partners is already a PJM member and could enable the City to participate in the upcoming auction process while the City’s PJM membership is still under review. Under the proposed arrangement, AEP would manage participation in the auction and related transmission rights activities on the City’s behalf, allowing the City to access potential revenue credits that could be significant. He stated that staff is requesting authorization to enter into a one-year contract with AEP Energy Partners, with an option to renew for an additional year. During that time, Council could evaluate the financial benefits and determine whether to continue pursuing independent PJM membership, including associated collateral requirements, or to maintain the arrangement with AEP. Mr. Dorsey asked Ms. Jordan to address the financial implications of this request. Ms. Jordan explained that the City’s original plan was to join PJM in conjunction with the new electric purchase power contract, effective June 1. Due to delays in the PJM approval process, it is unlikely the City will be able to join in time. She noted that PJM membership would require the City to post collateral based on secured and unsecured credit calculations. The secured portion alone was estimated at approximately $1.6 million, subject to reduction based on PJM’s unsecured credit determination. As an alternative, the City is proposing to contract with AEP Energy Partners, which would charge an estimated annual fee of $75,000 to $115,000 for services including energy load analysis, market participation, and related management tasks. While this option involves an annual fee, it would avoid the immediate need to post up to $1.6 million in collateral. Ms. Jordan further explained that participation in PJM auctions for Auction Revenue Rights (ARRs) and Financial Transmission Rights (FTRs) could potentially generate estimated savings of $360,000 to $500,000 annually by purchasing credits against future cost increases. Because PJM membership or partnership with a PJM member is required to participate in these auctions, staff determined that contracting with AEP Energy Partners is the most feasible and time-sensitive option. The recommendation was made in consultation with GDS Associates, the City’s energy consultant. Randy Foley motioned to authorize the City Manager to finalize and execute a PJM Market Participation and Energy Management services agreement in a form acceptable to the City attorney with AEP Energy Partners. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None L. Appropriation of Funds- E911 State Grant Page 17 of 52 Request to appropriate E-911 state grant funds for 911 Communication Center telephone services. Mayor Turk requested that Ms. Jordan provide information on this item. Ms. Jordan reported that the City was previously awarded a grant from the Virginia Department of Emergency Management for implementation of the NG911 platform. The project was completed; however, upon activation, it was determined that additional software, costing approximately $34,000, was required to finalize the transition. She shared that grant funds remain available to cover the cost of the software, as well as additional telecommunications expenses through fiscal year 2026. After Fiscal Year 2026, those ongoing costs will revert to the City. Ms. Jordan requested an appropriation of $80,171 to the Police State Grant Revenue Account and the Police 911 Communications Center Telephone Services Expenditure Account to utilize the remaining grant funds and close out the project. She noted that the grant has been open for several years and that staff is working to complete and fully implement the system. Randy Foley motioned to appropriate $80,171 to the Police State Grants revenue account, $45,724 to the Police 911 Communication Center Telephone Services expenditure account, and $34,447 to the Police 911 Communication Center State Grants expenditure account. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None 7. Closed Session Hold a closed session in accordance with Section 2.2-3711 (A)(5) of the 1950 Code of Virginia, as amended, for discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Anne Marie Green motioned to that, in accordance with Section 2.2 ‐3711 (A)(5) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 7:54 p.m. for the purpose of discussing the following specific matter: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Randy Foley seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Page 18 of 52 Abstaining: None Anne Marie Green motioned to reconvene at 8:24 p.m. in accordance with Section 2.2‐3712 D. of the Code of Virginia, 1950 as amended to date. Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None 8. Adjournment The meeting was adjourned at 8:24 p.m. Submitted by: Approved by: H. Robert Light Renée Ferris Turk Clerk of Council Mayor Page 19 of 52 Item #: 5.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 23, 2026 AGENDA ITEM: Amendment to the Zoning Ordinance Consider adoption of an ordinance on second reading for the request of McDonald’s Corporation, property owner, to rezone the property located at 101 Electric Road (Tax Map # 80 – 4 – 1) from HBD Highway Business District with condition to HBD Highway Business District. (Approved on first reading at the February 9, 2026, meeting.) SUBMITTED BY: Mary Ellen Wines, Planning & Zoning Administrator SUMMARY OF INFORMATION: According to City Code Section 106-522.7 - Amendments of conditions, any request to amend conditions that were voluntarily proffered and accepted by Council shall be considered a new amendment to the zoning ordinance and shall be reviewed pursuant to the provisions of Section 106-520. Section 106-520.1(A) states the Commission shall study proposals to determine: 1. Whether the proposed amendment conforms to the general guidelines and policies contained in the city's comprehensive plan. 2. The relationship of the proposed amendment to the purposes of the general planning program of the city, with appropriate consideration as to whether the change will further the purposes of this chapter and the general welfare of the entire community. 3. The need and justification for the change. 4. When pertaining to a change in the district classification of property, the effect of the change, if any, on the property, surrounding property, and on public services and facilities. In addition, the Commission shall consider the appropriateness of the property for the proposed change as related to the purposes set forth at the beginning of each district classification. Page 20 of 52 Parcel information: Zoning: HBD Highway Business District (with condition) Land Use Plan Designation: Commercial Existing Use: Restaurant Proposed Use: Restaurant (remove condition) The subject property (101 Electric Road) consists of a 1.152-acre tract of land which currently sits within the HBD Highway Business District zoning designation. In 1986, during a previous rezoning, a condition was placed on the property requiring construction to be in accordance with the site plan as presented, likely due to the anxiety surrounding the ultimate redevelopment of the Lakeside area. The property owner is now seeking to demolish the structure, update the site layout, and rebuild a new restaurant. As a result, the applicant is requesting to remove that previous condition (HBD Highway Business District with condition to HBD Highway Business District). A site plan for the proposed redevelopment has already been submitted to the City and is in the standard review process. However, site plan approval will not be issued unless the existing condition is removed. The Future Land Use Map (FLUM) identifies this area as Commercial which is consistent with the proposed future utilization of the property. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends consideration of the ordinance on second reading. ATTACHMENTS: 1. Rezoning Application 2. Concept Plan 3. Elevations 4. Survey with Legal Description 5. January 14, 2026 minutes PC 6. Council meeting owner notification letter - 101 Electric Road T.M. 80-4-1 7. Legal Ad 1.22 8. Legal Ad 1.29 9. Rezoning Ordinance for 101 Electric Road T.M. 80-4-1_incl. legal description Page 21 of 52 1 City of Salem Rezoning Application • Meetings with the Community Development Staff are recommended prior to submittal of a rezoning application. Please bring a plat to the meeting with a sketch of your proposal. Application Submittal • The application deadline is the first of the month for inclusion on the following month’s agenda. If the first falls on a weekend or holiday, the application deadline will be the following business day. • When submitting an application be sure to include the following: a complete application, plat of the subject property, legal description that includes metes and bounds, and supplementary information to support the request (such as conceptual plans and building elevations). Please note: incomplete • The application fee is due at time of submittal. (See Page 4) • PLEASE NOTE: As per 106-520(C) of the City of Salem Zoning Ordinance no application shall be accepted for a lot or parcel that does not comply with the minimum lot area, width, or frontage requirements of the requested zoning district. A variance from the Board of Zoning Appeals must Application Distribution for City Review • Staff/Applicant Meeting • The staff may contact the applicant to schedule a meeting to discuss comments provided by reviewing agencies, to request additional information or plan revisions, and to negotiate proffers. Planning Commission • Revised conceptual plans and draft proffers must be submitted prior to the Planning Commission meeting. Proffers and conceptual plans may be revised in accordance with Staff’s recommendations, and revisions incorporating the staff’s recommendations must be submitted • A staff report and recommendation is included in the Planning Commission packet. The packet is distributed approximately 1 week prior to the Planning Commission meeting. • The Planning Commission meets on the 1st Wednesday after the 1st City Council meeting of the month. • Following a public hearing on the rezoning case, the Planning Commission may recommend approval, approval with revisions to the proffers, denial, or deferral of the application. City Council •Signed and notarized final proffers must be submitted prior to the City Council meeting. • A staff report containing the recommendation of the Planning Commission and Staff is sent to the City Council prior to the meeting. • The City Council typically hears rezoning cases on the 4th Monday of every month. Cases are usually heard by Council at the meeting following the Planning Commission meeting. • Following a public hearing on the case, the City Council may vote to approve, approve with proffered conditions, deny, defer the application to another meeting, or remand the application Page 22 of 52 2 TO THE APPLICANT: It is the policy of the City of Salem City Council, the City of Salem Planning Commission, and City of Salem Board of Zoning Appeals to require a property to be posted when a zoning action is being considered. Such a posting notifies the general public of an impending action and the location being considered. It is incumbent on you, the applicant, to e nsure the sign is in the proper location and remains there until an action has taken place. Consequently, the procedure for posting is as follows: 1.The Community Development Staff will post the sign on your property. 2.You should check the location of the sign to make certain it is in the right place on your property. If it is not, notify the Community Development Office as soon as possible. 3.You should check periodically to e n s u r e the safety of the sign. If it is stolen or otherwise harmed, notify the Community Development Office as soon as possible. In submitting this rezoning application, you hereby grant permission to the agents and employees of the City of Salem to enter the referenced property for the purposes of processing and reviewing the above application. Should you have any questions regarding this policy, please contact a member of Community Development. ATTACHMENTS - For ALL REQUESTS you must submit the following electronically: A fully completed signed application. Acknowledgement of Application Fee Payment Procedure (Page 4) Signed Proffer Statement if applicable (Pages 6 & 7) A plat of the subject property, which accurately reflects the current property boundaries, is drawn to scale, and shows existing structures. (Typically, available from the City Clerk’s Office.) Responses to questions on Page 5 Historic Impact Information (if any) For applications requiring plans, please submit electronically only. No hard copies will be accepted. Check here if the conceptual plan will serve as the preliminary plat. NOTE: Elevations will be required with new development. Page 23 of 52 3 [ ] City of Salem Community Development Application Case #: APPLICANT INFORMATION Owner: Contact Name: Address: Telephone No. _ Fax No. Email Address _ _ Applicant/Contract Purchaser: Contact Name: Address: Telephone No. _ Fax No. Email Address _ _ QUESTIONS/ LETTERS/ SHOULD BE FORWARDED TO THE FOLLOWING**: Name Address: **It is the responsibility of the contact person to provide copies of all correspondence to other interested parties to the application. Telephone No. _ Fax No. Email Address _ _ Request for REZONING or CONDITIONAL REZONING PARCEL INFORMATION For multiple parcels, please attach a page (Tax ID #’s) Subdivision Location Description (Street Address, if applicable) _ Total Area (acres/square feet) _ Current Zoning Zoning Use SIGNATURE OF OWNER CONTRACT PURCHASER (attach contract) As owner or authorized agent of this property, I hereby certify that this application is complete and accurate to the best of my knowledge, and I hereby grant permission to the agents and employees of the City of Salem to enter the property for the purposes of processing and reviewing this request. Date Name Date Name  Conditional Zoning Request: See Attached Proffer sheets Page 24 of 52 4 ACKNOWLEDGEMENT OF APPLICATION FEE PAYMENT PROCEDURE Application fees must be submitted at the time of submittal. I hereby acknowledge that this application is not complete until the payment for all applicable fees has been received by the City of Salem Community Development Department. I acknowledge that I am responsible for ensuring that such fees are received by the City of Salem. I further acknowledge that any application fee submitted after the deadline shall result in the application being considered filed for the next month’s meetings. Signature of applicant/authorized agent _______________________________ Date: ______________________ Print Name: _______________________________________________ Signature of applicant/authorized agent _______________________________ Date: ______________________ Print Name: _______________________________________________ If you would like your correspondence emailed and/or faxed, please make selections, and provide the information below: Email Fax: FEES: All application fees must be paid at the time of submittal. Please make checks payable to the City of Salem: Rezoning application fee $1,000 Staff Reviewer: _____________ Application Complete? YES NO Date: _____________ FEES: Page 25 of 52 5 PLEASE RESPOND FOR ALL REZONING APPLICATIONS: 1. What is the Future Land Use Designation for the subject property? _______________________________________ 2. Describe in detail the proposed use of the property. _________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ 3. List any sensitive environmental or unique features on the property. Are there any high voltage transmission lines, public utility lines, or others? ________________________________________________________________________________ ____________________________________________________________________________________________________________ 4. Is the subject property located within the Floodplain District?  YES  NO If yes, describe the proposed measures for meeting the standards of the Floodplain Ordinance. ____________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ 5. Is the subject property listed as a historic structure or located within a historic district?  YES  NO If yes, describe the proposed measures for meeting the standards of the Department of Historic Resources. ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ 6. Have you provided a conceptual plan of the proposed development, including general lot configurations and road locations? Are the proposed lot sizes compatible with existing parcel sizes in the area? PLEASE RESPOND FOR COMMERCIAL REZONING APPLICATIONS 1. What provisions will be made to ensure safe and adequate access to the subject property? 2. How will the traffic impact of this development be addressed? 3. Describe why the proposed use is desirable and appropriate for the area. What measure will be taken to assure that the proposed use will not have a negative impact on the surrounding vicinity? 4. What type of signage is proposed for the site? 5. Have architectural/building elevations been submitted with this application? Page 26 of 52 LOD LOD LOD LOD LOD LOD LOD LOD LOD LO D LO D LOD LOD LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LODLODLODLODLOD LODLODLODLODLODLOD LOD LODLODLOD LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LO D LOD LODLODLOD LOD LOD LOD LOD LOD LOD LO D LOD LO D DR I V E TH R U EL E C T R I C R D . - U . S . A L T . R T E . 4 6 0 - V A R T E . 4 1 9 EAST M A I N S T . - U . S . R T E . 4 6 0 W E S SO U T H Z O N E VC S N A D 8 3 / 2 0 1 1 N87°19'57"W (R) N87°25'43"W (M) 200.00' (R&M) N06°15'01"W (R) N06°20'47"W 184.42' (M) C4 S87°55'20"E 33.12' (M) C5 C6 N74°53'40"E 130.01' (M) S55°02'57"E (R) S55°00'14"E 52.99' (M) S05°27'57"W (R) S05°30'40"W (M) 101.01' (R&M) S02°25'05" W (R) S02°27'48"W (M) 108.99' (R&M) 8' LANDSCA P E BUFFER 8' L A N D S C A P E B U F F E R 8' LANDSCAPE BUFFER 8' L A N D S C A P E B U F F E R 8' L A N D S C A P E B U F F E R LANDS OF MCDONALD'S REAL ESTATE COMPANY D.B.329 PG. 783 TAX MAP# 80-4-1 AREA:46,426 S.F. OR 1.066 AC. (M) ZONE:HIGHWAY BUSINESS DISTRICT USE:FAST-FOOD RESTAURANT D C/O C/O C/O C/O C/O D TP TP C/O C/O C/O C/O C/O C/O TP 11 3 7 1 17 PROPOSED 2023 SERIES BB20 4597-WW-HB-FRON T E N T R Y MCDONALD'S RESTA U R A N T (4,311 SF.) (64 SEATS) FFE: 1034.00' 44.89' 96 . 7 9 ' 1 118.5' 60°' 90°' 60°' 30'R 4'R 3'R 20 ' R 1.5'R 4'R 14. 6 ' R 4'R 1'R 4'R 50'R 50.3'R 1'R 10'R 10.7 ' R 10. 2 ' R 20'R 2.5 ' R 24 . 3 ' R 10'R 5'R 10'R 5'R2'R 18'R 2.5' R 8'R 2'R 18'R 6' 20' 20.1' 13 ' 10 ' 20 ' 14.4' 11.9' 30 ' 42 . 3 ' 10' 20'10' 20.1' 22 ' 9' 34.8' 20.4' 24 . 3 ' 21.9' 10 ' 20' 5' 28 . 2 ' 20.1' 20 . 1 ' 9' (TY P ) 9'(T Y P ) 9'(TY P ) 9' (T Y P ) 9' (TYP) 8' 9' 3' 5' 5' 12'5.3'5' 6' 2. 5 ' 4' 6' 60 ° ' 11.5 ' R 30'R 28.7 ' R 10 ' 3.2 ' R 5' 23 . 6 ' 4'R 24 ' 2' 30 ' R 51 . 3 ' 102.4' 62 . 2 ' 60.9' 9.9 ' 3.2 ' R 13. 1 ' MCDONALD'S DUAL DRIVE THRU ZONING TABLE ZONE: HBD - HIGHWAY BUSINESS DISTRICT USE: FAST-FOOD RESTAURANT W/ DRIVE-THRU PARCEL ID: 80-4-1 APPLICANT/ OWNER INFORMATION APPLICANT: McDONALD'S USA, LLC 110 N CARPENTER STREET CHICAGO, IL 60607 PROPERTY OWNER: McDONALD'S USA, LLC 110 N CARPENTER STREET CHICAGO, IL 60607 BULK REQUIREMENTS ITEM PERMITTED EXISTING PROPOSED MIN LOT AREA NOT SPECIFIED 46,426 SF (1.066 AC)NO CHANGE MIN LOT WIDTH NOT SPECIFIED 180'NO CHANGE MIN LOT DEPTH NOT SPECIFIED 210'NO CHANGE MIN BUILDING SETBACKS FRONT SETBACK 55.0' FROM CENTERLINE OF E MAIN STREET 48.7'62.2' SIDE SETBACK NOT SPECIFIED 65.6' (EAST) 67.4' (WEST) 60.9' (EAST) 102.4' (WEST) REAR REAR SETBACK NOT SPECIFIED 85.0'51.3' MAX PERMITTED HEIGHT 80.0' FROM GRADE 18.0'19.0' BUFFER REQUIREMENTS MIN FRONT BUFFER 8.0'0'3.2' ** MIN SIDE BUFFER 8.0'5.25' (EAST) 4.65' (WEST) 7.6' (EAST) ** 14.4' (WEST) MIN REAR BUFFER 8.0'4.55'4.0' ** PARKING REQUIREMENTS MIN STALL SIZE (60°)9' x 19.8' *9' x 18.5'9' x 20.1' MIN ADA STALL SIZE 8' x 19.8' *9' x 18.5'9' x 20.1' MIN AISLE WIDTH (60°)18' (ONE-WAY)18.5'20.0' MIN NUMBER OF SPACES 1 SPACE / 4 SEATS + 1 SPACE / EMPLOYEE ON SHIFT = (64/4) + 15 = 31 48 STALLS 40 STALLS MIN NUMBER OF ADA SPACES 2 STALLS 2 STALLS 2 STALLS * WHEN ADJACENT TO LANDSCAPED AREA ** 8' LANDSCAPE STRIP CANNOT BE ACHIEVED DUE TO SITE CONSTRAINTS. ALTERNATE LANDSCAPE PLAN PROVIDED. SEE SHEET L-101. D e c 0 1 , 2 0 2 5 H: \ 2 0 2 4 \ V A C 2 4 0 0 5 0 . 0 0 \ C A D \ D R A W I N G S \ E X H I B I T S \ E X H A \ E X H A - S I T E - V A C 2 4 0 0 5 0 . 0 0 - 0 A - - - - - > L A Y O U T : C - 3 0 1 S I T E MCDONALD'S ELECTRIC ROAD CONCEPTUAL PLAN 101 ELECTRIC ROAD SALEM, VIRGINIA 24153 12/1/2025 | MR | VAC240050.00 9100 ARBORETUM PKWY, SUITE 140 RICHMOND, VIRGINIA 23236 Phone:(804) 893-8200 VA@BohlerEng.com TM 1"=20' 0 2051020 Page 27 of 52 Mc D o n a l d ' s U S A , L L C 30 0 B r o a d a c r e s D r i v e , S u i t e 2 5 0 Bl o o m f i e l d , N J 0 7 0 0 0 3 97 3 . 8 8 3 . 8 5 7 0 f a x 9 7 3 . 8 8 3 . 8 5 0 1 ht t p : / / w w w . a e c o m . c o m Te c h n i c a l S e r v i c e s , I n c . We l c o m e We l c o m e Page 28 of 52 Mc D o n a l d ' s U S A , L L C 30 0 B r o a d a c r e s D r i v e , S u i t e 2 5 0 Bl o o m f i e l d , N J 0 7 0 0 0 3 97 3 . 8 8 3 . 8 5 7 0 f a x 9 7 3 . 8 8 3 . 8 5 0 1 ht t p : / / w w w . a e c o m . c o m Te c h n i c a l S e r v i c e s , I n c . Page 29 of 52 © 2025 Microsoft Corporation © 2024 TomTom DRIVE THRU DRIVE THRU DRIVE THRU DR I V E TH R U TH A N K YO U DRIVE THRU EL E C T R I C R D . - U . S . A L T . R T E . 4 6 0 - V A R T E . 4 1 9 EAST M A I N S T . - U . S . R T E . 4 6 0 W E S SO U T H Z O N E VC S N A D 8 3 / 2 0 1 1 N87°19'57"W (R) N87°25'43"W (M) 200.00' (R&M) N06°15'01"W (R) N06°20'47"W 184.42' (M) C1 S87°55'20"E 33.12' (M) C2 C3 N74°53'40"E 130.01' (M) S55°02'57"E (R) S55°00'14"E 52.99' (M) S05°27'57"W (R) S05°30'40"W (M) 101.01' (R&M) CURVE TABLE (MEASURED) CURVE C1 C2 C3 RADIUS 726.30' 4.00' 12.50' LENGTH 30.81' 6.18' 6.31' CHORD BEARING N79°39'32"E N51°27'23"E N19°55'59"W CHORD 30.81' 5.58' 6.24' DELTA 002°25'51" 088°32'29" 028°55'41" TANGENT 15.41' 3.90' 3.22' LANDS OF McDONALD'S REAL ESTATE COMPANY D.B. 329 PG. 783 TAX MAP# 80-4-1 AREA: 46,426 S.F. OR 1.066 AC. (M) S0 2 ° 2 5 ' 0 5 " W ( R ) S0 2 ° 2 7 ' 4 8 " W ( M ) 1 0 8 . 9 9 ' ( R & M ) REINFORCED CONCRETE PIPE CONCRETE ORG. DATE - REVISIONS REV DATE COMMENT DRAWN BY CHECKED BY 03/25/2025 FOR H: \ 2 0 2 4 \ V A C 2 4 0 0 5 0 . 0 0 \ S U R V E Y \ C A D \ D R A W I N G S \ S - A L T A - S U R V - V A C 2 4 0 0 5 0 . 0 0 - 0 A - - - - - > L A Y O U T : L A Y O U T 1 GT SHEET NUMBER: PROJECT No.: DRAWN BY: CHECKED BY: DATE: CAD I.D.: PROJECT: OF FIELD DATE: CREW CHIEF: APPROVED: VAC240050.00-0A GT EB 03/25/2025 S-ALTA-SURV McDONALD'S CORPORATION 101 ELECTRIC ROAD CITY OF SALEM, VIRGINIA 1 01/23/2025 MS MJM ALTA/NSPS LAND TITLE SURVEY 1 12825 WORLDGATE DR. SUITE 700 HERNDON, VIRGINIA 20170 Phone:(703) 709-9500 Fax:(703) 709-9501 VA@BohlerEng.com TM TH E I N F O R M A T I O N , D E S I G N A N D C O N T E N T O F T H I S P L A N A R E P R O P R I E T A R Y A N D S H A L L N O T B E C O P I E D O R U S E D F O R A N Y P U R P O S E W I T H O U T P R I O R W R I T T E N AU T H O R I Z A T I O N F R O M B O H L E R . O N L Y A P P R O V E D , S I G N E D A N D S E A L E D P L A N S S H A L L B E U T I L I Z E D F O R C O N S T R U C T I O N P U R P O S E S © SI T E C I V I L A N D C O N S U L T I N G E N G I N E E R I N G LA N D S U R V E Y I N G PR O G R A M M A N A G E M E N T LA N D S C A P E A R C H I T E C T U R E SU S T A I N A B L E D E S I G N PE R M I T T I N G S E R V I C E S TR A N S P O R T A T I O N S E R V I C E S BO H L E R SCALE: 1" = 2,000' 0 SCALE:1" = 20' 20 20510 SITE LOCATION MAP DATE THIS CERTIFICATION IS MADE TO ONLY NAMED PARTIES FOR PURCHASE AND/OR MORTGAGE OF HEREIN DELINEATED PROPERTY BY THE NAMED PURCHASER. NO RESPONSIBILITY OR LIABILITY IS ASSUMED BY SURVEYOR FOR THE USE OF SURVEY FOR ANY OTHER PURPOSE INCLUDING, BUT NOT LIMITED TO, USE OF SURVEY AFFIDAVIT, RESALE OF PROPERTY, OR TO ANY OTHER PERSON NOT LISTED IN CERTIFICATION, EITHER DIRECTLY OR INDIRECTLY. VIRGINIA LICENSED LAND SURVEYOR NO. 3664 M. JUSTIN MAROHNIC TO: McDONALD'S REAL ESTATE COMPANY; AND FIDELITY NATIONAL TITLE INSURANCE COMPANY: THIS IS TO CERTIFY THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED WERE MADE IN ACCORDANCE WITH THE 2021 MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTA/NSPS LAND TITLE SURVEYS, JOINTLY ESTABLISHED AND ADOPTED BY ALTA AND NSPS, AND INCLUDES ITEMS 1, 2, 3, 4, 5, 6(A), 7(A), 7(B)(1), 7(C), 8, 9, 11(A), 11(B), 13, 14, 16, 17, 18 & 19 OF TABLE A THEREOF. THE FIELD WORK WAS COMPLETED ON JANUARY 23, 2025. LEGEND EXISTING CONTOUR EXISTING SPOT ELEVATION EXIST. TOP OF CURB ELEVATION EXIST. GUTTER ELEVATION EXIST. EDGE OF PAVEMENT ELEVATION WATER VALVE APPROX. LOC. UNDERGROUND WATER LINE PER UTILITY MARKOUT OVERHEAD WIRES APPROX. LOC. UNDERGROUND ELEC. LINE PER UTILITY MARKOUT APPROX. LOC. UNDERGROUND FIBER OPTIC LINE PER UTILITY MARKOUT APPROX. LOC. UNDERGROUND SEWER LINE STORM DRAIN MANHOLE WATER METER UTILITY POLE CLEAN OUT PAINTED ARROWS UTILITY POLE/LIGHT POLE STREET LIGHT BOLLARD AREA LIGHTAREA LIGHT TREE (SIZE AS NOTED) BUSH ELECTRIC METER ELECTRIC BOX TITLE REPORT EXCEPTION LC #45-0298 NOTES: 1.LOCATION OF ALL UNDERGROUND UTILITIES ARE APPROXIMATE, SOURCE INFORMATION FROM PLANS AND MARKINGS HAS BEEN COMBINED WITH OBSERVED EVIDENCE OF UTILITIES TO DEVELOP A VIEW OF THOSE UNDERGROUND UTILITIES. HOWEVER, LACKING EXCAVATION, THE EXACT LOCATION OF UNDERGROUND FEATURES CANNOT BE ACCURATELY, COMPLETELY AND RELIABLY DEPICTED. WHERE ADDITIONAL OR MORE DETAILED INFORMATION IS REQUIRED, THE CLIENT IS ADVISED THAT EXCAVATION MAY BE NECESSARY. QUALITY LEVEL D - UTILITY LINES SHOWN PER REFERENCE. NOT FIELD VERIFIED. QUALITY LEVEL C - UTILITY FEATURES (MANHOLES, COVERS, ETC.) LOCATED AT THE SURFACE. SUPPLEMENTED WITH QUALITY LEVEL D. QUALITY LEVEL B - UTILITY LINES MARKED BY OTHERS VIA ELECTROMAGNETIC LOCATING/GROUND PENETRATING TECHNOLOGY AND FIELD LOCATION. QUALITY LEVEL A - UTILITY LINES THAT HAVE BEEN EXPOSED THROUGH NONDESTRUCTIVE EXCAVATION METHOD TO OBTAIN VISUAL EVIDENCE AS WELL AS BOTH HORIZONTAL AND VERTICAL LOCATION. APPROXIMATE LOCATION OF UNDERGROUND UTILITIES ARE SHOWN PER PRIVATE UTILITY MARKOUT PERFORMED BY INSIGHT, LLC ON JANUARY 17, 2025 AND FIELD LOCATED WITH CONVENTIONAL FIELD SURVEY METHODS UNLESS OTHERWISE NOTED. 2.THIS SURVEY WAS PERFORMED IN THE FIELD ON JANUARY 23, 2025 UTILIZING THE REFERENCE DOCUMENTS AS LISTED HEREON AND DEPICTS BUILDINGS, STRUCTURES AND OTHER IMPROVEMENTS. 3.ELEVATIONS ARE BASED ON NAVD88 DATUM DETERMINED BY GPS OBSERVATIONS. 4.THE SUBJECT PROPERTY IS LOCATED IN OTHER AREAS ZONE X (AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN) PER MAP ENTITLED “NATIONAL FLOOD INSURANCE PROGRAM, FIRM, FLOOD INSURANCE RATE MAP, ROANOKE COUNTY, VIRGINIA AND INCORPORATED AREAS, PANEL 142 OF 310”, MAP NUMBER 51161C0142G WITH A MAP REVISED DATE OF SEPTEMBER 28, 2007. 5.THE SURVEYOR WAS NOT PROVIDED WITH ZONING INFORMATION PURSUANT TO TABLE A ITEM 6(A). 6.NO SURVEY OF SUBTERRANEAN STRUCTURES OR INTERIOR SPACES SUCH AS FOOTINGS, FOUNDATIONS, VAULTS OR BASEMENTS WAS PERFORMED AS PART OF THIS LAND SURVEY, AND THIS PLAN SHOULD NOT BE CONSTRUED AS CERTIFICATION TO THE EXISTENCE OR LOCATION OF THE SAME. 7.THERE WAS NO OBSERVED EVIDENCE OF BURIAL GROUNDS, CEMETERIES, GRAVES, OR GRAVEYARDS OBSERVED IN THE PROCESS OF CONDUCTING THE FIELD WORK. 8.THERE IS NO OBSERVED EVIDENCE OF RECENT EARTH MOVING WORK, BUILDING CONSTRUCTION OR BUILDING ADDITIONS IN THE PROCESS OF CONDUCTING THE FIELDWORK. 9.THERE ARE NOT ANY CHANGES IN STREET RIGHT OF WAY LINES EITHER COMPLETED OR PROPOSED, AND AVAILABLE FROM THE CONTROLLING JURISDICTION AND THERE IS NO EVIDENCE OF RECENT STREET OR SIDEWALK CONSTRUCTION OR REPAIRS OBSERVED IN THE PROCESS OF CONDUCTING THE FIELDWORK. UTILITIES: THE FOLLOWING COMPANIES WERE NOTIFIED BY VIRGINIA MISS UTILITY SYSTEM (1-800-552-7001) AND REQUESTED TO MARK OUT UNDERGROUND FACILITIES AFFECTING AND SERVICING THIS SITE. THE UNDERGROUND UTILITY INFORMATION SHOWN HEREON IS BASED UPON THE UTILITY COMPANIES RESPONSE TO THIS REQUEST. TICKET NUMBER: A434801013-00A UTILITY COMPANY LOCATE STATUS PHONE NUMBER SALEM ELECTRIC MARKED 540-375-3030 COMCAST COMMUNICATIONS NO CONFLICT 703-754-2116 CROWN CASTLE NO CONFLICT 801-364-1063 SALEM WATER & SEWER MARKED 540-266-4712 ROANOKE GAS MARKED 540-655-0277 SEGRA AKA LUMOS NETWORK- COMM NO CONFLICT 801-364-1063 VERIZON NO CONFLICT 804-286-1721 GAS MANHOLE APPROX. LOC. UNDERGROUND GAS LINE PER UTILITY MARKOUT GREASE TRAPS BENCHMARK DENOTES PARKING SPACE COUNT PLUS OR MINUS (M) (R)RECORD MEASURED UTILITY POLE/LIGHT POLE NOW OR FORMERLY SQUARE FOOT TITLE NOTES: THIS SURVEY IS PREPARED WITH REFERENCE TO A COMMITMENT FOR TITLE INSURANCE PREPARED BY FIDELITY NATIONAL TITLE INSURANCE COMPANY, COMMITMENT NO. 5000012491, WITH A COMMITMENT DATE OF FEBRUARY 1, 2025. THE CLIENT UNDERSTANDS AND AGREES THAT THE FIRM SHALL NOT BE LIABLE FOR ANY ERRORS OR OMISSIONS IN OR RESULTING FROM THE USE OF THE TITLE DOCUMENTS OR FROM ANY DEFICIENCIES OR ANY INACCURACIES CONTAINED IN SAID TITLE DOCUMENTS. OUR OFFICE HAS REVIEWED THE FOLLOWING SURVEY RELATED EXCEPTIONS IN SCHEDULE B, PART II: 8.MATTERS AS SHOWN AND NOTED ON PLAT RECORDED IN PLAT BOOK 3, PAGE 153; DO NOT AFFECT THE SUBJECT PROPERTY, DOCUMENT CREATES THE CURRENT BOUNDARY CONFIGURATION ALONG THE SOUTHERLY RIGHT-OF-WAY LIMITS OF EAST MAIN STREET - U.S. ROUTE 460. 9.MATTERS AS SHOWN AND NOTED ON PLAT RECORDED IN PLAT BOOK 4, PAGE 44; DO NOT AFFECT THE SUBJECT PROPERTY, DOCUMENT CREATES THE CURRENT BOUNDARY CONFIGURATION ALONG THE SOUTHERLY RIGHT-OF-WAY LIMITS OF EAST MAIN STREET - U.S. ROUTE 460. 10.MATTERS AS SHOWN AND NOTED ON PLAT RECORDED IN PLAT BOOK 3, PAGE 38; DO NOT AFFECT THE SUBJECT PROPERTY, DOCUMENT IS A SUBDIVISION OF THE LANDS TO THE SOUTH AND WEST. 11.MATTERS AS SHOWN AND NOTED ON PLAT RECORDED IN PLAT BOOK 111, PAGE 36; AFFECT THE SUBJECT PROPERTY. APPROXIMATE LOCATION OF EASEMENTS ARE SHOWN. 12.EASEMENT IN FAVOR OF APPALACHIAN ELECTRIC POWER COMPANY, A CORPORATION SET FORTH IN INSTRUMENT RECORDED ON NOVEMBER 12, 1941 IN DEED BOOK 292, PAGE 460; AFFECT THE SUBJECT PROPERTY, VAGUE AND INSUFFICIENT INFORMATION TO DETERMINE EASEMENT LOCATION. DOCUMENT CONTAINS RIGHTS OF CLEARAGE AND INGRESS AND EGRESS, NOT PLOTTABLE, BLANKET IN NATURE. 13.EASEMENT IN FAVOR OF APPALACHIAN ELECTRIC POWER COMPANY, A VIRGINIA CORPORATION SET FORTH IN INSTRUMENT RECORDED ON JULY 10, 1946 IN DEED BOOK 341, PAGE 172; AFFECT THE SUBJECT PROPERTY, VAGUE AND INSUFFICIENT INFORMATION TO DETERMINE EASEMENT LOCATION. DOCUMENT CONTAINS RIGHTS OF CLEARAGE AND INGRESS AND EGRESS, NOT PLOTTABLE, BLANKET IN NATURE. 14.RIGHT OF WAY EASEMENT IN FAVOR OF APPALACHIAN ELECTRIC POWER COMPANY, A VIRGINIA CORPORATION SET FORTH IN INSTRUMENT RECORDED ON MAY 16, 1953 IN DEED BOOK 488, PAGE 466; AFFECT THE SUBJECT PROPERTY, VAGUE AND INSUFFICIENT INFORMATION TO DETERMINE EASEMENT LOCATION. DOCUMENT CONTAINS RIGHTS OF CLEARAGE AND INGRESS AND EGRESS, NOT PLOTTABLE, BLANKET IN NATURE. 15.DEED OF EASEMENT IN FAVOR OF APPALACHIAN POWER COMPANY, A CORPORATION SET FORTH IN INSTRUMENT RECORDED ON MAY 16, 1959 IN DEED BOOK 618, PAGE 96; AFFECT THE SUBJECT PROPERTY, APPROXIMATE LOCATION OF EASEMENT IS SHOWN. 16.EASEMENT AGREEMENT IN FAVOR OF MCDONALD'S CORPORATION, A DELAWARE CORPORATION SET FORTH IN INSTRUMENT RECORDED ON APRIL 18, 1981 IN DEED BOOK 111, PAGE 07; EASEMENT AMENDMENT AGREEMENT IN FAVOR OF MCDONALD'S CORPORATION, A DELAWARE CORPORATION SET FORTH IN INSTRUMENT RECORDED ON AUGUST 6, 1986 IN DEED BOOK 114, PAGE 616; AFFECTS THE SUBJECT PROPERTY, PLOTTABLE EASEMENTS ARE SHOWN. DOCUMENT CONTAINS BLANKET EASEMENTS FOR UTILITIES, INGRESS/EGRESS, AND PARKING. 17.DECLARATION OF RESTRICTIVE COVENANT RECORDED ON APRIL 18, 1986 IN DEED BOOK 111, PAGE 28; FIRST AMENDMENT TO DECLARATION OF RESTRICTIVE COVENANT RECORDED ON FEBRUARY 10, 1988 IN DEED BOOK 135, PAGE 542; MAY BENEFIT THE SUBJECT PROPERTY, DOCUMENT CONTAINS TERMS, CONDITIONS AND RESTRICTIONS. DOCUMENT SPEAKS TO A PERIOD OF TWENTY YEARS FROM THE DATE OF RECORDATION, IT IS UNKNOWN IF THE RESTRICTION STILL EXISTS. 18.RIGHT OF WAY EASEMENT IN FAVOR OF APPALACHIAN ELECTRIC POWER COMPANY, A VIRGINIA CORPORATION SET FORTH IN INSTRUMENT RECORDED ON SEPTEMBER 24, 1986 IN DEED BOOK 116, PAGE 401; AFFECTS THE SUBJECT PROPERTY, APPROXIMATE LOCATION CENTERLINE OF EASEMENT IS SHOWN. 19.EASEMENT IN FAVOR OF APPALACHIAN POWER COMPANY, A VIRGINIA CORPORATION SET FORTH IN INSTRUMENT RECORDED ON JANUARY 21, 1994 IN DEED BOOK 215, PAGE 431; AFFECTS THE SUBJECT PROPERTY, APPROXIMATE LOCATION CENTERLINE OF EASEMENT IS SHOWN. TITLE DESCRIPTION: DESCRIPTION OF 1.1562 ACRE PARCEL AT THE INTERSECTION OF ELECTRIC ROAD & EAST MAIN STREET SALEM, VIRGINIA. BEGINNING AT A CONCRETE HIGHWAY MONUMENT FOUND IN THE WESTERLY RIGHT-OF-WAY OF THE SOUTH BOUND LANE OF ELECTRIC ROAD (VA. RTE. 419) AND BEING CORNER #1 AS SHOWN ON TOPOGRAPHIC AND BOUNDARY SURVEY FOR MCDONALD'S CORPORATION BY T. P. PARKER & SON, ENGINEERS AND SURVEYORS, LTD. DATED DECEMBER 24, 1985; THENCE WITH SAID RIGHT-OF-WAY, S. 2° 25' 05” W. 108.99 FEET TO AN IRON PIN SET AT CORNER #2; THENCE CONTINUING WITH SAID RIGHT-OF-WAY, S. 5° 27' 57” W. 101.01 FEET TO AN IRON PIN SET SHOWN 7473 CORNER #3; THENCE LEAVING SAID RIGHT-OF-WAY AND WITH NEW DIVISION LINES ACROSS THE PROPERTY OF PIEDMONT PROPERTIES II LIMITED PARTNERSHIP (DEED BOOK 89, PAGE 399), N. 87° 19' 57” W. 200.00 FEET TO CHISELED "X" IN A CONCRETE GUTTER SHOWN AS CORNER #4; THENCE N. 01” W. 210.00 FEET TO A PIN SET IN THE SOUTHERLY RIGHT-OF-WAY LINE OF EAST MAIN STREET (VA. RTE. 460) SHOWN AS CORNER #5; THENCE WITH SAID RIGHT-OF-WAY ON A CURVE TO THE LEFT WHOSE DELTA IS 5° 21' 23”, WHOSE RADIUS IS 1925.36 FEET, WHOSE ARC IS 180.00 FEET AND WHOSE CHORD IS N. 79° 18' 56” E. 179.92 FEET TO AN IRON PIN SET AND BEING SHOWN AS CORNER 16; THENCE WITH SAID RIGHT-OF-WAY, S. 55° 02' 57” E. 73.27 FEET TO THE POINT OF BEGINNING AND BEING THE INTERSECTION OF THE SOUTHERLY RIGHT-OF-WAY LINE OF EAST STREET AND THE WESTERLY RIGHT-OF-WAY LINE OF ELECTRIC ROAD, CONTAINING 1.1562 ACRES (50,365 S-F-) AND BEING A PORTION OF THE PROPERTY KNOWN AS THE LAKESIDE AMUSEMENT MAIN. TOGETHER WITH AND SUBJECT TO AN EASEMENT AGREEMENT IN FAVOR OF MCDONALD'S CORPORATION, A DELAWARE CORPORATION SET FORTH IN INSTRUMENT RECORDED ON APRIL 18, 1981 IN DEED BOOK 111, PAGE 07; EASEMENT AMENDMENT AGREEMENT SET FORTH IN INSTRUMENT RECORDED ON AUGUST 6, 1986 IN DEED BOOK 114, PAGE 616. LESS AND EXCEPT THAT PORTION OF PROPERTY CONVEYED TO THE COMMONWEALTH OF VIRGINIA FROM MCDONALD'S REAL ESTATE COMPANY, A DELAWARE CORPORATION BY DEED DATED JULY 17, 2000 AND RECORDED JULY 23, 2000 IN DEED BOOK 337, PAGE 222. LESS AND EXCEPT THAT PORTION OF PROPERTY CONVEYED TO THE COMMONWEALTH OF VIRGINIA FROM MCDONALD'S REAL ESTATE COMPANY, A DELAWARE CORPORATION BY DEED DATED OCTOBER 1, 2002 AND RECORDED DECEMBER 2, 2002 IN INSTRUMENT NO. 020005541. AND BEING THE SAME PROPERTY CONVEYED TO MCDONALD'S CORPORATION, A DELAWARE CORPORATION FROM PIEDMONT PROPERTIES II LIMITED PARTNERSHIP, A NORTH CAROLINA LIMITED PARTNERSHIP BY DEED DATED APRIL 18, 1986 AND RECORDED APRIL 18, 1986 IN DEED BOOK 111, PAGE 04; AND FURTHER CONVEYED TO MCDONALD'S REAL ESTATE COMPANY FROM MCDONALD'S CORPORATION, A DELAWARE CORPORATION BY GENERAL WARRANTY DEED DATED NOVEMBER 1, 1995 AND RECORDED JULY 20, 2000 IN DEED BOOK 329, PAGE 783. TAX PARCEL NO. 80-4-1 PK NAIL SET UNLESS OTHERWISE NOTES HANDHOLE Page 30 of 52 PLANNING COMMISSION MINUTES Wednesday, January 14, 2026, at 6:30 PM Work Session, 5:30 PM, Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1. Call to Order A work session meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 North Broad Street, at 5:30 p.m., on Wednesday, January 14, 2026, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Rob Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission, Charles E. Van Allman Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator, Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney; and the following business was transacted: Chair Denise King reported that this date, place, and time had been set in order for the Commission to hold a work session. The work session meeting was called to order at 5:34 p.m. A discussion was held on the following items: 2. New Business A. Items for the January agenda 1. 101 Electric Road Rezoning 2. Amendment of the PC bylaws 3. Adjournment Chair King adjourned at 6:24 p.m. Page 31 of 52 REGULAR SESSION 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, at 6:30 p.m., on Wednesday, January 14, 2026, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Rob Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission, Charles E. Van Allman Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator, Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney, and the following business was transacted: Chair King called the January meeting of the City of Salem Planning Commission to order at 6:30 p.m. Reporting that this date, place, and time had been set in order for the Commission to hold a public meeting. A. Pledge of Allegiance B. Roll call Mr. Routt - Here Mr. Henrickson - Here Mr. Beamer - Here Mr. Garst - Here Chair King – Here 2. Election of Chairman and Vice-Chairman for 2026 as conducted by Chair Pro Tem, Mr. Light. A. Election of Chairman for 2026 Mr. Light asked for nominations for Chairman for the Planning Commission for the year 2026. Mr. Garst nominated Mrs. King and Mr. Beamer seconded the nomination. Roll call vote Mr. Routt – Aye Mr. Henrickson – Aye Mr. Beamer – Aye Mr. Garst – Aye Chair King – Aye Chair King stated she accepted the role of Chairman for the year 2026, continuing to the next order of business to elect a Vice Chairman for the year 2026. Page 32 of 52 B. Election of Vice Chairman for the Planning Commission for the year 2026 Chair King asked if anyone would like to make a nomination. Mr. Henrickson nominated Mr. Reid Garst to be Vice Chairman and Mr. Routt seconded the nomination. Chair King hearing no other nominations she called for the roll call vote. Roll call vote Mr. Routt - Aye Mr. Henrickson - Aye Mr. Beamer – Aye Mr. Garst – Aye Chairman King - Aye 3. Consent Agenda A. Minutes Consider acceptance of the minutes from the December 10th, 2025, work session and regular meeting. Chair King stated that under the consent agenda, are the minutes of the December 10th, 2025, Planning Commission work session and regular meeting. Chair King asked the Commission if anyone had any questions, additions, or comments. Hearing none the minutes were accepted. 4. New Business A. Amendment of the Planning Commission Bylaws Consider amending the bylaws of the Planning Commission to reflect the state code directed amendments regarding the designated agent, state code reference corrections, and clarification regarding the secretary and deputy secretary positions. (Continued from the December 10, 2025, meeting.) Chair King asked if anyone had any comments, hearing none, she asked if there was a motion. Mr. Garst made a motion to approve and Mr. Routt seconded the motion. Roll Call Vote Mr. Routt – Aye Mr. Henrickson – Aye Mr. Beamer – Aye Mr. Garst – Aye Chair King – Aye 5. Amendment to the Zoning Ordinance A. Hold a public hearing and consider the request of Mc Donald’s Corporation, property owner, to rezone the property located at 101 Electric Road (Tax Map # 80- Page 33 of 52 4-1) from HBD Highway Business District with condition to HBD Highway Business District. Proper legal notice has been given and all adjoining property owners have been notified of said hearing. Chair King asked if there was anyone on the staff wanting to say something about this item. Ms. Wines stated that there have been no correspondence or public comments received. Chair King invited the representative of the Applicant to come forward and appraise the council of what information there is to be had. Kim Lacy, 1519 Summit Avenue, in Richmond, Virgina, stated that she is an attorney with Roth Jackson, acting agent for the applicant. Pilar Martin accompanied her as she is the engineer on this job and can answer any technical questions. Ms. Lacy described the proposal to demolish and reconstruct the McDonald’s restaurant to add a second drive-through lane, which would merge into a single lane at the service window. Additional signage and traffic control measures were proposed to improve pedestrian and vehicle safety. Chair King asked if anyone had any questions or concerns. Mr. Henrickson asked the engineer about the time frame of the entirety of the project. Pilar Martin, 706 Country Club Road, New Port News, Virginia. The timeline would be approximately six months, with potential reopening one month thereafter. Chair King asked if the plan was to still use the same color scheme gray and white. Ms. Martin agreed that was the plan. Mr. Van Allman asked Ms. Martin if she had any discussions with the Community Development Department, specifically the City Engineer, concerning the greenway and construction in that area. Ms. Martin answered that this project is going through the full site plan process and comments have been received from some of the city departments, including the City Engineer. Mr. Beamer asked if there was a start date set. Mr. Martin said that it may be early 2027 but the developer would like to move that date up if possible. Chair King, hearing no other comments or questions, opened the public hearing portion of the meeting at 6:38 p.m. stating that anyone who wished to speak please come forward and state their name and address for the record. Hearing none Chair King closed the public meeting at 6:40 p.m. Chair King entertained a motion on the matter. Mr. Garst moved to recommend approval to change the zoning at 101 Electric Road from HBD Highway Business District with condition to HBD Highway Business District with no condition. Mr. Routt seconded the motion. Roll call vote Mr. Routt – Aye Mr. Henrickson – Aye Mr. Beamer – Aye Mr. Garst – Aye Chair King – Aye Chair King stated that motion carries. The process in the City of Salem is that the Planning Commission serves as a recommending and research body to City Council and that the request would be forwarded with a recommendation for approval. The applicant would be notified once Page 34 of 52 the item was placed on the City Council agenda. 6. Cancelation of February meeting Chair King stated that no agenda items were scheduled for February and requested a motion to cancel the February Planning Commission meeting. Mr. Routt moved to cancel the February meeting. The motion was seconded by Mr. Beamer. Roll call vote Mr. Routt – Aye Mr. Henrickson – Aye Mr. Beamer – Aye Mr. Garst – Aye Chair King – Aye 7. Adjournment Chair King stated there was no additional business for the Planning Commission and the meeting was adjourned at 6:42p.m. Page 35 of 52 January 15, 2026 Roth Jackson Gibbons Condlin, PLC 1519 Summit Avenue Suite 102 Richmond, Virgina 23230 RE: Rezoning Request 101 Electric Road Tax Map # 80-4-1 Dear Roth Jackson Gibbons Condlin, PLC: You and/or your agent shall appear before City Council on Monday, February 9, 2026, at 6:30 p.m. in the Council Chambers, First Floor, Salem City Hall, 114 North Broad Street, Salem, Virginia for consideration of your rezoning request for the above referenced property. The public hearing and first reading of the ordinance will be held at the February 9th meeting. A separate reading of the ordinance is required at a subsequent meeting, and the ordinance will be in full force and effective 10 days after the adoption of the ordinance on second reading. If you have any questions regarding this matter, please contact our office at (540) 375-3016. Sincerely, H. Robert Light Assistant City Manager/Clerk of Council Page 36 of 52 Page 37 of 52 Page 38 of 52 AN ORDINANCE TO REZONE THE PROPERTY LOCATED AT 101 ELECTRIC ROAD (TAX MAP # 80-4-1) FROM HBD HIGHWAY BUSINESS DISTRICT WITH CONDITION TO HBD HIGHWAY BUSINESS DISTRICT. WHEREAS, McDonald’s Corporation, property owner, heretofore petitioned to rezone property located at 101 Electric Road (Tax Map # 80-4-1) from HBD Highway Business District with condition to HBD Highway Business District; and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING AT A CONCRETE HIGHWAY MONUMENT FOUND IN THE WESTERLY RIGHT-OF-WAY OF THE SOUTH BOUND LANE OF ELECTRIC ROAD (VA. RTE. 419) AND BEING CORNER #1 AS SHOWN ON TOPOGRAPHIC AND BOUNDARY SURVEY FOR MCDONALD'S CORPORATION BY T. P. PARKER & SON, ENGINEERS AND SURVEYORS, LTD. DATED DECEMBER 24, 1985; THENCE WITH SAID RIGHT-OF- WAY, S. 2° 25' 05” W. 108.99 FEET TO AN IRON PIN SET AT CORNER #2; THENCE CONTINUING WITH SAID RIGHT-OF-WAY, S. 5° 27' 57” W. 101.01 FEET TO AN IRON PIN SET SHOWN 7473 CORNER #3; THENCE LEAVING SAID RIGHT-OF-WAY AND WITH NEW DIVISION LINES ACROSS THE PROPERTY OF PIEDMONT PROPERTIES II LIMITED PARTNERSHIP (DEED BOOK 89, PAGE 399), N. 87° 19' 57” W. 200.00 FEET TO CHISELED "X" IN A CONCRETE GUTTER SHOWN AS CORNER #4; THENCE N. 01” W. 210.00 FEET TO A PIN SET IN THE SOUTHERLY RIGHT-OF-WAY LINE OF EAST MAIN STREET (VA. RTE. 460) SHOWN AS CORNER #5; THENCE WITH SAID RIGHT-OF-WAY ON A CURVE TO THE LEFT WHOSE DELTA IS 5° 21' 23”, WHOSE RADIUS IS 1925.36 FEET, WHOSE ARC IS 180.00 FEET AND WHOSE CHORD IS N. 79° 18' 56” E. 179.92 FEET TO AN IRON PIN SET AND BEING SHOWN AS CORNER 16; THENCE WITH SAID RIGHT-OF-WAY, S. 55° 02' 57” E. 73.27 FEET TO THE POINT OF BEGINNING AND BEING THE INTERSECTION OF THE SOUTHERLY RIGHT-OF-WAY LINE OF EAST STREET AND THE WESTERLY RIGHT-OF-WAY LINE OF ELECTRIC ROAD, CONTAINING 1.1562 ACRES (50,365 S-F-) AND BEING A PORTION OF THE PROPERTY KNOWN AS THE LAKESIDE AMUSEMENT MAIN. TOGETHER WITH AND SUBJECT TO AN EASEMENT AGREEMENT IN FAVOR OF MCDONALD'S CORPORATION, A DELAWARE CORPORATION SET FORTH IN INSTRUMENT RECORDED ON APRIL 18, 1981 IN DEED BOOK 111, PAGE 07; EASEMENT AMENDMENT AGREEMENT SET FORTH IN INSTRUMENT RECORDED ON AUGUST 6, 1986 IN DEED BOOK 114, PAGE 616. LESS AND EXCEPT THAT PORTION OF PROPERTY CONVEYED TO THE COMMONWEALTH OF VIRGINIA FROM MCDONALD'S REAL ESTATE COMPANY, A DELAWARE CORPORATION BY DEED DATED JULY 17, 2000 AND RECORDED JULY 23, 2000 IN DEED BOOK 337, PAGE 222. LESS AND EXCEPT THAT PORTION OF PROPERTY CONVEYED TO THE COMMONWEALTH OF VIRGINIA FROM MCDONALD'S REAL ESTATE COMPANY, A DELAWARE CORPORATION BY DEED DATED OCTOBER 1, 2002 AND RECORDED DECEMBER 2, 2002 IN INSTRUMENT NO. 020005541. Page 39 of 52 AND BEING THE SAME PROPERTY CONVEYED TO MCDONALD'S CORPORATION, A DELAWARE CORPORATION FROM PIEDMONT PROPERTIES II LIMITED PARTNERSHIP, A NORTH CAROLINA LIMITED PARTNERSHIP BY DEED DATED APRIL 18, 1986 AND RECORDED APRIL 18, 1986 IN DEED BOOK 111, PAGE 04; AND FURTHER CONVEYED TO MCDONALD'S REAL ESTATE COMPANY FROM MCDONALD'S CORPORATION, A DELAWARE CORPORATION BY GENERAL WARRANTY DEED DATED NOVEMBER 1, 1995 AND RECORDED JULY 20, 2000 IN DEED BOOK 329, PAGE 783.; and WHEREAS, the subject property consists of a 1.152 acre tract of land which currently sits within the HBD Highway Business District zoning designation; and WHEREAS, in 1986, the City Council of the City of Salem rezoned the property from Industrial District M-1 to Business District B-3 with condition; and WHEREAS, the condition placed on the property required construction to be in accordance with the concept plan as presented; and WHEREAS, in 2005, the City Council did adopt a new zoning ordinance which resulted in rezoning this property from Business District B-3 with condition to Highway Business District HBD with condition; and WHEREAS, the petitioners propose a demolition and rebuild of the structure and that structure does not meet the specified restrictions; and WHEREAS, the City of Salem Planning Commission recommended approval of the requested rezoning; NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the zoning designation of the property located at 101 Electric Road (Tax Map # 80-4-1) be rezoned to HBD Highway Business District; All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Page 40 of 52 Upon a call for an aye and a nay vote, the same stood as follows: John Saunders – H. Hunter Holliday – Byron Randolph Foley – Anne Marie Green – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Page 41 of 52 Item #: 6.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 23, 2026 AGENDA ITEM: Conveyance of Property Hold a public hearing and consider the sale of an approximate +/- 0.134 acre tract located in Salem, Virginia, being Tax Map #122-8-6. (Advertised in the February 12, 2026, issue of the Salem Times-Register.) SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: Salem City Council approved the purchase of 216 Chapman Street at their July 28, 2025 meeting for the stated purpose of removing the long-vacant, dilapidated house and utilizing the parcel as a future site for a home to be constructed by Habitat for Humanity in the Roanoke Valley, or an alternative suitable use. Habitat for Humanity has engaged the City for several years looking for an opportunity to initiate a project in Salem. Habitat's Homebuyer Program offers affordable homes providing a monthly mortgage payment that does not exceed 30% of the household income. Homeowners must meet many requirements for eligibility to include, but not limited to: 1. Income of not more than 80% of the Area Median Income (AMI) 2. Attend required financial and homebuyer classes 3. Payment of rent and utilities on-time for the last 12 months 4. Agree to maintain and/or grow a savings account for financial emergencies and to maintain a low debt-to-income level during their tenure in the program 5. Must be a first-time homebuyer or have not owned a home within the past 3 years 6. Must be a citizen or legal resident of the United States 7. Unable to secure adequate housing through the private market 8. Plan to live in the home and become part of the neighborhood 9. Subject to certain resale restrictions 10. Required to invest hundreds of "sweat equity" hours into their home and the homes of fellow homebuyers prior to closing on their home Utilization of the parcel in this manner not only provides an affordable housing Page 42 of 52 opportunity, but also revitalizes a distressed and neglected property in the neighborhood. Per the Code of Virginia, a public hearing is required prior to a locality selling or otherwise conveying real property. The property highlighted on the attachment is identified as an approximate +/- 0.134 acre tract located in Salem, Virginia, being a portion of Tax Map # 122-8-6. The City intends to sell this parcel for $1 to Habitat for Humanity in the Roanoke Valley to include in their Homebuyer Program. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends Council hold a public hearing on the potential sale of Tax Map # 122- 8-6. Upon completion of the public hearing, authorize the City Manager to finalize and execute documents, in a form acceptable to the City Attorney, for the sale of the property for $1 to Habitat for Humanity in the Roanoke Valley. ATTACHMENTS: 1. Conveyance of Property - Legal Ad 2-12 Page 43 of 52 Page 44 of 52 Item #: 6.B. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 23, 2026 AGENDA ITEM: Salem Historical Society (Salem Museum) Consider a request from the Salem Historical Society Board of Directors and authorize the City Manager to make a contribution in the amount of $275,000 for roof repairs to the Salem Museum building, with any remaining funds utilized for HVAC repairs. SUBMITTED BY: Chris Dorsey, City Manager SUMMARY OF INFORMATION: The Salem Historical Society opened the Salem Museum located at 801 East Main Street in 1992. The City of Salem deeded the parcel on which the Salem Museum operates to the Historical Society in 1986. The City also provided $60,000 to the Historical Society for the relocation of the Brown House Store building to this site to serve as the anchor facility for the Museum. The parcel reverts to City ownership should the premises cease to be utilized as a historical museum or if the Salem Historical Society ceases to exist as a legal corporate entity. The City provides annual funding support to the Historical Society of $60,000 as part of the continuing partnership to maintain and promote the rich history of Salem and the surrounding area. The Historical Society is in the process of raising funds for necessary building repairs to the roof and HVAC system. The Historical Society is also in the process of evaluating options for Preston Place to provide for the long-term protection of this historic home located at 1936 East Main Street. Preston Place is the oldest home in Salem having been built in 1821. The property, which has deeded conditions related to the preservation of the home and grounds, was donated to the Historical Society in 2014 by family of Dr. Esther Clark Brown as she requested upon her death. Dr. Brown was the first female physician in Salem. The Historical Society has invested significantly in maintaining the property and has worked to generate revenue to support continued preservation by leasing the property for compatible uses. However, the Historical Society has determined that they are unable to generate sufficient funding in the future. Page 45 of 52 The Historical Society approached the City to discuss whether there were any compatible City uses for Preston Place that would warrant the City purchasing the property for a sum less than the assessed value, but that would allow the Historical Society to recoup their investment in the property and subsequently would allow them to utilize these funds toward addressing the necessary repairs at the History Museum. While purchase of the property by the City was not determined to be a viable option, it recognizes the important historical value of Preston Place to Salem as well as the necessary maintenance needs for the History Museum facility to continue to thrive. Given the City's long-standing support of the History Museum, providing funds directly to the Historical Society stipulated solely for the purpose of supporting the roof and HVAC repairs is the best option should the City wish to make this investment. In parallel, the Historical Society was approached by engaged citizens who wish to take over the Preston Place property for a future museum and provide for the continued stewardship of the property. This group has subsequently formed the Preson Place Preservation Foundation, Inc., a 501(c) (3) non-profit organization and has begun fundraising efforts for this purpose. Pending Council authorization to the City Manager, the City will contribute $275,000 to the Salem Historical Society specifically to be used for roof repairs. If any funding remains, the balance may be utilized for HVAC repairs. This contribution would be predicated on the finalized purchase of the Preston Place property from the Salem Historical Society to the Preston Place Preservation Foundation, Inc. for a nominal amount. The Salem Historical Society (Salem Museum) Board of Directors voted on Feburary 8, 2026, to accept, pending City Council's approval, the City's payment of $275,000 for roof repairs to the museum building, with any remaining funds going toward the HVAC repairs. Further, that this payment is predicated on the purchase of the Preston Place property located at 1936 West Main Street, Salem, Virginia, by the Preston Place Preservation Foundation, Inc., a 501(c)(3) nonprofit agency for the sum of $2.50. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends that Council considers appropriating $275,000 from unrestricted fund balance and authorizing the City Manager to remit these funds to the Salem Historical Society for the specified purpose of roof repairs to the Salem Museum, with any remaining funds utilized for HVAC repairs. Payment to the Historical Society is predicated on the finalized purchase of the Preston Place property from the Salem Historical Society to the Preston Place Preservation Foundation, Inc. ATTACHMENTS: 1. Item 6B 2-23-26 Salem Museum Request Page 46 of 52 Page 47 of 52 Item #: 6.C. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 23, 2026 AGENDA ITEM: Resolution 1520 - Sewer Easement Condemnation Consider adoption of Resolution 1520 authorizing the City Attorney to execute all necessary actions to obtain an easement across the property by the process of condemnation. SUBMITTED BY: Jim Guynn, City Attorney SUMMARY OF INFORMATION: The Pomeroy community’s gravity sewer system currently discharges into the Western Virginia Water Authority sewer system and has experienced numerous backups over the years. To address this issue, the City proposes installing a new gravity sewer system that would connect directly to the city’s sewer network, extending from Hemlock Road westward to the Mason Creek Interceptor. All property owners along the proposed route have agreed to grant the necessary easements—except the owner of 1600 Lynchburg Turnpike (Tax Map #154-1-16). In exchange for the easement, the property owner at 1600 Lynchburg Turnpike has requested accommodations that the City cannot provide, including riverbank stabilization and approval of revisions to the community’s site map. Because an easement across this property is essential to complete the gravity sewer line installation, the project cannot proceed without it. The above-referenced property is located in steep terrain and is not on developable land. The attached map shows the proposed sewer alignment and easements along the entire route across multiple properties. Page 48 of 52 FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends that Council adopt Resolution 1520 authorizing the City Attorney to execute all necessary actions to obtain an easement across the property by the process of condemnation. ATTACHMENTS: 1. Item 6C 2-23-26 Resolution 1520 Sewer Easement Condemnation 2. Item 6C 2-23-26 24-0046 -RAMEYS MHC LLC-REV Page 49 of 52 IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, February 23, 2026: Resolution # 1520 RESOLUTION AUTHORIZING CITY MANAGER TO OBTAIN AN EASEMENT WHEREAS, the City of Salem has undertaken a public sewer improvement project; and WHEREAS, the sewer improvement project requires the City to obtain easements for construction of the sewer lines across private property; and WHEREAS, the City has been able to obtain easements for all of the sewer lines except from the owner of property known as tax map number 154-1-16 and shown on the attached map (hereinafter “the property”); and WHEREAS, the owner of the property has refused to sell an easement to the City on reasonable terms; and WHEREAS, the easement is necessary to complete the public sewer improvements at a reasonable cost for taxpayers. NOW, THEREFORE BE IT RESOLVED by the council of the City of Salem that the council hereby authorizes the city attorney to execute all necessary actions to obtain an easement across the property by the process of condemnation Upon a call for an aye and a nay vote, the same stood as follows: John Saunders – H. Hunter Holliday – Byron Randolph Foley – Anne Marie Green – Renée F. Turk – ATTEST: H. Robert Light Clerk of Council Page 50 of 52 17 JUNE '25 Page 51 of 52 Item #: 6.D. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: February 23, 2026 AGENDA ITEM: Salem Health Department Consider request for approval to adjustment of payment to the Salem Health Department. SUBMITTED BY: Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: Each year, the City Manager receives an agreement entitled “Agreement Between the Virginia Department of Health and the Salem City Council for Funding and Services of the Salem Health Department”. This document approves the funding that has been budgeted by the City for the current fiscal year. If there is a settle-up of funds from the prior fiscal year, there is language in the agreement that addresses those funds. Per the information received from the Salem Health Department, there were additional costs owed by the City of Salem of $2,374. It also shows that other adjustments resulted in a credit owed back to the City of Salem for $13,399. The net of those adjustments results in a credit due to the City of Salem for $11,025. Staff has requested the credit be used as a reduction in the current year allocation. The language in the agreement states that City Council must approve the request for the adjustment. FISCAL IMPACT: The total payment to the Salem Health Department for fiscal year 2026 will be a net amount of $187,816. STAFF RECOMMENDATION: Staff recommends Council approve the net adjustment for the allocation to the Salem Health Department of $11,025. Staff further requests approval for the City Manager to execute this agreement. ATTACHMENTS: None Page 52 of 52