HomeMy WebLinkAbout11/28/2022 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, November 28, 2022, 6:30 PM
Work S es s io n 5:30 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion I tems
1) C ontinued discussion on C ode Enforcement - signage, tires, storage trailers
2) Discussion of 2023 Legislative Agenda for the General Assembly
3) Economic Development Department Update
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a
public hearing component at the same meeting. T he following have signed up to speak at
this meeting:
1) Eddie Hite - 122 Par Drive - Public Safety Staffing Shortage
B.Minutes
C onsider acceptance of the November 14, 2022, Work Session and Regular Meeting minutes.
C .F inancial Reports
C onsider acceptance of the Statement of Revenues and Expenditures for the four months
ending October 31, 2022.
5.Old Business
6.New Business
A.Special Exception P ermit
Hold public hearing to consider the request of J efferson Bennett Development Group, LLC ,
contract purchaser, and Layman C andy Co, Inc, property owner, for the issuance of a Special
Exception Permit to allow for personal storage on the property located at 1630 West Main
Street, (Tax Map # 139-4-6) and 1700 blk West Main Street (Tax Map # 139-4-7). (As
advertised in the November 10 and 17, 2022, issues of the Salem Times-
Register). (Recommended approval see page 3 of November Planning Commission minutes.)
B.Special Exception P ermit
Hold public hearing to consider the request of D BMB, LLC , property owner, to replace the
zoning and use permit, with conditions, issued May 1987, to store scrap metal on the
properties located at 1108 Florida St. (T /M# 198-3-2), 1112 Florida St. (T /M# 198-3-3), 1100
blk. Florida St. (T /M# 198-3-6), 1100 blk. Florida St. (T /M# 198-3-7), and 1100 blk. Indiana
St. (T /M# 198-3-11) with a special exception permit to allow scrap and salvage services.
T his updated special exception permit would include the addition of the properties located at
600 9th Street (T /M# 198-3-1), 1116 Florida St. (T /M# 198-3-4), 1120 Florida St. (T /M#
198-3-5), 1103 Indiana St. (T /M# 198-3-8), 1100 blk Indiana St. (T /M# 198-3-9), and 1115
Indiana St. (T /M# 198-3-10). (As advertised in the November 10 and 17, 2022, issues of the
Salem Times-Register). (Recommended approval with conditions, see page 4 of November
Planning Commission minutes.)
C .Sale of P ublic L and
Hold a public hearing to consider the sale of an approximate .046 acre tract located adjacent to
the Interstate I-81 frontage, Salem, Virginia, being a portion of Tax Map # 91-1-2.1. (As
advertised in the November 17, 2022, issue of the Salem Times-Register).
D.Amendment to City Code - Chapter 82
C onsider the adoption of ordinance on first reading to amend Chapter 82, Article I, Section 82-
5 (a) Returns 1-3 pertaining to payment of tangible personal property taxes and motor vehicle
license fee; proration of personal property tax generally.
E.Appropriation of F unds
C onsider request to amend the School Capital Projects Fund budget as approved by the
School Board on October 11, 2022.
F.P ublic Comment Rules
C onsideration adoption of Resolution 1441 incorporating changes by C ouncil to the C ity's
current adopted public comment procedures at C ouncil meetings.
G.Abstract of Votes
Receive the Abstract of Votes cast at the General Election held on November 8, 2022.
H.B oards and Commissions
C onsider appointments to various boards and commissions.
7.Adjournment
Item #4B
Date: 11/28/2022
City Council Meeting
MINUTES
Monday, November 14, 2022, 6:30 PM
Work Session 5:30 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on November 14, 2022, at 5:30 p.m., there being present the following
members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III,
Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones, and John
Saunders; with Renée Ferris Turk, Mayor, presiding; together with James E.
Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of
Council; Rosemarie B. Jordan, Director of Finance; Crystal Williams, Assistant to
the City Manager; Laura Lea Harris, Deputy Clerk of Council; Dr. Curtis Hicks,
Superintendent of Salem City Schools; David Preston, Chairman of Salem City
School Board; Mandy Hall, Director of Business Services for Salem City Schools;
Sunny Shah, and Amit Patel; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2. New Business
A. Discussion Items
1) Informational presentation on BAPS Charities in the community - Sunny
Shah
2) Presentation of the Salem City Schools' fiscal years 2023 through 2029
proposed Capital Improvement Plan - Dr. Curtis Hicks
WHEREAS, Sunny Shah and Amit Patel gave a presentation to Council on
charitable works and activities of BAPS (Bochasanwasi Akshar Purushottam
Swaminarayan Sanstha) in the community; and
WHEREAS, Mandy Hall gave a presentation on the Salem City Schools' 2022-
2029 proposed Capital Improvement Plan. She shared highlights and priorities of
the proposed project list. Council clarified questions they had and discussed the
proposed plan; and
Item #4B
Date: 11/28/2022
WHEREAS, Mr. Light presented requests that had been made by citizens during the
Public Comment period of Council meetings since September 1, 2022, to Council.
They discussed each one and also requested that staff bring a future action item for
consideration to amend the current policies to extend the deadline for a citizen to
sign up to speak at a Council meeting to noon on the Friday prior to the Council
meeting; and
WHEREAS, Mr. Light shared that a request had been made by the Commissioner
of Revenue to consider an amendment to Chapter 82 of the City Code. This
ordinance is a housekeeping item to reflect the City’s long-standing adopted
methodology based on the State Code’s inclusion of boats with other tangible
personal property related to filing requirements. There is no change or impact to
citizens. Staff will include this item on a future agenda for Council action;
3. Adjournment
WHEREAS, there being no further business, Mayor Turk adjourned the meeting at
6:28 P. M.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order
at 6:32 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph
Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor,
presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant
City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance;
Chuck Van Allman, Director of Community Development; Mike Stevens, Director
of Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
At Mayor Turk's request, a moment of silence was observed for the shooting at The
University of Virginia today. She asked that we pause to think about those involved.
3. Bid Openings, Awards, Recognitions
There were none this evening.
Item #4B
Date: 11/28/2022
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component at the same meeting. The following have
signed up to speak at this meeting:
No citizens have signed up to speak at this meeting.
B. Minutes
Consider acceptance of the October 24, 2022, Regular Meeting minutes.
The minutes were accepted as written.
5. Old Business
There was no old business this evening.
6. New Business
A. Certificate of Public Convenience and Necessity
Hold a public hearing in accordance with Section 98-94 of THE CODE OF
THE CITY OF SALEM, VIRGINIA, and, if Council deems appropriate,
consider issuance of a Certificate of Public Convenience and Necessity for the
remainder of the twelve (12) month period ending March 31, 2023, for Spartan
VIP Limousine, LLC. Date set for public hearing at October 24, 2022
meeting. (Advertised in the November 3, 2022 issue of the Salem Times-
Register).
Mayor Turk opened the public hearing.
Mayor Turk closed the public hearing.
Randy Foley motioned to issue a Certificate of Public Convenience and Necessity
for the remainder of the twelve (12) month period ending March 31, 2023, for
Spartan VIP Limousine, LLC. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
B. Salem Band Boosters
Consider request from the Salem Band Boosters for a donation ($694.87) equal
to the amount of admissions tax paid in connection with the annual Blue Ridge
Regional High School Band Competition held on September 24, 2022, at the
Salem Stadium.
Item #4B
Date: 11/28/2022
Mr. Taliaferro noted that a couple of times a year the Band Boosters will usually
ask for a donation. City Council cannot do a tax rebate, but they can do a donation
in the amount of the tax paid. That is the request that City Council has looked
favorably on in the past.
John Saunders motioned to approve a donation in the amount of $694.87 to the
Salem Band Boosters equal to the amount of admissions tax paid in connection with
the annual Blue Ridge Regional High School Band Competition held on September
24, 2022, at the Salem Stadium. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
C. Salem Municipal Golf Course
Consider renewing the lease for Salem Municipal Golf Course for 2023.
Mr. Light noted that the City has had a lease on the golf course for a number of
years and Mr. Johnston, the current lessee, would like to renew. The terms are the
same as they were previously. He retains the first $16,000 and the City retains ten
percent of everything beyond that. This is not a profit-maker; however, it keeps a
green space available that is open to the public for all ages and socioeconomic
levels. The lease would provide for a one-year renewal with one additional year
upon lessee and lessor agreement.
John Saunders motioned to authorize the City Manager to finalize and execute a
one-year lease agreement commencing on January 1, 2023. William Jones seconded
the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
D. Appropriation of Funds
Consider request to appropriate revenue for advertising rebates from Virginia
Tourism Corporation. Audit - Finance Committee
James Wallace motioned to approve appropriating $12,000 in advertising co-op
rebate revenue from the Virginia Department of Tourism Co-op Advertising
Program. The City of Salem is rebated a portion of the amount spent on ads that
promote Salem by utilizing Google Adwords and Facebook through the Virginia
Tourism Co-op Advertising Program. These funds will be leveraged for additional
advertising. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 11/28/2022
E. Appropriation of Funds
Consider request to amend the School Operating Fund budget and the School
Grants Fund budget as approved by the School Board on October 11, 2022.
Audit - Finance Committee
James Wallace motioned to approve appropriating changes of $3,366 and
$2,097,748 to the School Operating Fund and the School Grants Fund, respectively
for fiscal year 2022-2023 budget as amended by the School Board at their October
11, 2022, meeting. These changes are necessary to reflect new grants and carryover
balances on existing grants. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
F. Appropriation of Funds
Consider request to accept and appropriate Federal Emergency Management
Agency (FEMA) Hazard Mitigation Grant. Audit - Finance Committee
Mr. Jones clarified that we are just tearing down the house an empty lot on Front
Street.
Mayor Turk noted that there had been a lot of flooding issues with the home.
James Wallace motioned to accept $111,900 in FEMA hazard mitigation grant funds
and $29,840 in funding from the Virginia Department of Emergency Management to
purchase a property located in the flood plain and demolish the structure on the
property. Additionally, appropriate $111,900 in Federal Grant revenue to Federal
Grant revenue account and $29,840 to State Grant revenue account. Appropriate
$141,740 to Flood Mitigation account for the purpose state above. This grant
requires an in-kind local match of $7,460. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
G. Appropriation of Funds
Consider request to appropriate Virginia Tourism Corporation Microbusiness
Marketing Leverage Program Grant. Audit - Finance Committee
James Wallace motioned to appropriate $5,000 in state grant revenue to State
Grants – Tourism account and increase the budget for state grant expenditures, State
Grants account, by $5,000. The City of Salem was awarded a Microbusiness
Marketing Leverage Program grant through Virginia Tourism Corporation. A local
match of $5,000 is required and is available in the Visitor’s Center advertising and
promotions budgets. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 11/28/2022
H. Parking Lot Improvements - 2132 Salem Industrial Drive
Consider setting bond for erosion and sediment control and landscaping for
Parking Lot Improvements - 2132 Salem Industrial Drive. Audit - Finance
Committee
James Wallace motioned to approve bonding in the amount of $2,200.00 for erosion
and sediment control and landscaping for Parking Lot Improvements, located at
2132 Salem Industrial Drive with a time for completion set at 12 months as
recommended by staff. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
I. East Main Storage
Consider setting bond for erosion and sediment control, landscaping and
physical improvements for East Main Storage. Audit - Finance Committee
Mr. Jones noted for the public's information that the Old Layman Candy building,
Givens Book Store, and one other building will come down in this project. It will
be a very attractive storage building similar to what has been seen in other locations
in the Valley. James Wallace motioned to approve bonding in the amount of
$68,147.00 for erosion and sediment control, landscaping, and physical
improvements for East Main Storage, located at 1637 E. Main Street, 1641 E. Main
Street, and 11-15 Dalewood Avenue with a time for completion set at 12 months as
recommended by staff. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
J. Lakeside Golf Center, LLC
Consider setting bond for erosion and sediment control, landscaping and
physical improvements for Lakeside Golf Center, LLC. Audit - Finance
Committee
Mr. Jones requested clarification on this item.
Mr. Van Allman noted that this is redoing the driving range that was there. Kevin
Poff, the owner of the facility, originally sold the building to another business
venture but still had enough room to move his facility forward and recreate it. He is
just moving forward a little bit and recreating what he previously had.
Item #4B
Date: 11/28/2022
James Wallace motioned to approve bonding in the amount of $58,608.00 for
erosion and sediment control, landscaping, and physical improvements for Lakeside
Golf Center, LLC, located at 403 Northern Drive with a time for completion set at
12 months as recommended by staff. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
K. Boards and Commissions
Consider appointments to various boards and commissions.
Randy Foley motioned to recommend Robert S. Fry, III and Joseph Driscoll for
reappointment to the Board of Appeals (USBC) for five-year terms ending January
1, 2028, and to recommend reappointing Deputy Chief Matt Rickman to the Western
Virginia Emergency Medical Services Council for a three-year term ending
December 31, 2025. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
7. Closed Session
A. Closed Session
Hold a closed session in accordance with Section 2.2-3711 A(1) of the 1950
Code of Virginia, as amended, to discuss a personnel matter pertaining to
School Board appointments.
Jim Wallace motioned that, in accordance with Section 2.2-3711 A(1) of the 1950
Code of Virginia, as amended, Council hereby convenes to closed session at 6:48
p.m. for the purpose of discussing the following specific matter:
Discussion of a personnel matter pertaining to School Board appointments.
Bill Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Jim Wallace motioned to reconvene at 7:06 p.m. in accordance with Section 2.2-
3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in
closed session only items lawfully exempted from open meeting requirements under
the Virginia Freedom of Information Act and only such items identified in the
motion by which the closed session was convened were heard, discussed, or
considered by the Council. Randy Foley seconded the motion.
Item #4B
Date: 11/28/2022
Ayes: Foley, Jones, Saunders, Turk, Wallace
Upon reconvening from Closed Session, Jim Wallace motioned to reappoint Andy
Raines to another three-year term on the Salem City School Board and to appoint
Stacey Danstrom for a three-year term on the Salem City School Board.
John Saunders seconded the motion.
Mr. Foley stated that all of them were wonderful candidates and that hopefully those
that weren't selected would attempt to seek appointment in the future.
Mayor Turk stated that Council was pleased to have such a wonderful group of
applicants.
Ayes: Foley, Jones, Saunders, Turk, Wallace
8. Adjournment
The meeting was adjourned at 7:07 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 5,495,805$ -$ 0%-$ -$
General Property Taxes 44,905,191 1,285,209 3%1,072,923 212,286
Other Local Taxes 25,542,300 4,609,909 18%4,682,737 (72,828)
Permits and Licenses 342,740 102,796 30%170,579 (67,783)
Fines and Forfeitures 76,000 35,622 47%18,197 17,425
Revenue from Use of Money and Property 698,440 480,173 69%257,123 223,050
Charges for Services 3,479,253 1,020,171 29%960,009 60,162
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50%1,580,000 -
Payment in Lieu of Taxes from Water Fund 114,929 53,022 46%62,357 (9,335)
Miscellaneous Revenue 331,720 260,182 78%80,291 179,891
Non-Categorical Aid 3,673,007 222,322 6%223,134 (812)
Shared Expenses 1,558,777 354,761 23%353,557 1,204
Categorical Aid 9,043,190 1,582,450 17%1,465,980 116,469
Non-Revenue Receipts - - 0%56,924 (56,924)
Transfer From Other Funds 16,283,509 7,465,975 46%- 7,465,975
Total Revenues 114,704,861 19,052,592 17%10,983,812 8,068,780
Expenditures:
General Government 9,402,491 3,400,635 36%2,647,546 753,089
Judicial Administration 2,657,812 858,603 32%803,229 55,374
Public Safety 20,645,548 6,847,047 33%6,494,851 352,196
Public Works 13,437,505 2,943,378 22%2,614,578 328,800
Health and Welfare 6,257,745 1,044,577 17%1,061,635 (17,058)
Education 24,390,382 9,884,779 41%9,594,191 290,588
Parks, Recreation and Cultural 7,082,756 2,303,147 33%1,915,012 388,135
Community Development 4,012,700 1,206,797 30%1,168,054 38,743
Non-Departmental 24,664,823 9,222,111 37%1,561,090 7,661,021
Contingency 804,099 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 114,704,861 37,711,074 33%27,860,186 9,850,888
Revenues Over/(Under) Expenditures -$ (18,658,482)$ (16,876,374)$ (1,782,108)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Four Months Ending October 31, 2022
Item #4C
Date: 11/28/2022
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending October 31, 2022
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$
American Rescue Plan Act Funding-NEU 26,250,208 2,555,552 - 2,555,552 23,694,656 2,551,552
ARPA - VA Tourism Recovery Program 70,000 35,000 - 35,000 35,000 35,000
ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 -
Total Revenues 31,240,131 7,504,975 - 7,504,975 23,735,156 7,500,975
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
VA Tourism Recovery Program 70,000 25,495 - 25,495 44,505 25,495
Sports Marketing Incentrive Program 5,500 - - - 5,500 -
Transfer to Water & Sewer Capital Fund 13,575,000 - - - 13,575,000 -
Transfer to General Fund 16,283,509 7,465,975 - 7,465,975 8,817,534 7,465,975
Contingency 1,302,122 - - - 1,302,122 -
Total Expenditures 31,240,131$ 7,495,470$ -$ 7,495,470$ 23,744,661$ 7,491,470
Fund Balance, October 31, 2022 9,505$
City of Salem, Virginia
Debt Outstanding
For Period Ending October 31, 2022
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 10/31/2022
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - - 581,080
2019 Public Improvement Bonds 4,475,000 - - 4,475,000
2020 Public Improvement Bonds 2,160,000 - - 2,160,000
2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136
2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (480,295) 30,166,728
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - - 23,695,000
Total School Debt Outstanding 33,581,943 - (1,436,955) 32,144,988
Total Debt Outstanding 64,228,966$ -$ (1,917,250)$ 62,311,716$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending October 31, 2022
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 9,698,030$ 783,577$ -$ 783,577$ 8,914,453$ 5,090$
State Grants 8,630,523 960,018 - 960,018 7,670,505 1,145
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 83,658 241,701 - 241,701 (158,043) 158,044
Transfer From General Fund 15,876,771 11,628,914 - 11,628,914 4,247,857 7,715,975
Total Revenues 78,008,049 57,333,274 - 57,333,274 20,674,775 7,880,254
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761
Colorado St Bridge Replacement 6,450,000 680,530 229,921 910,451 5,539,549 25,229
Apperson Drive Bridge Replacement 3,364,939 638,670 124,857 763,527 2,601,412 156,080
Street Department Equipment 2020 1,229,852 1,216,909 8,818 1,225,727 4,125 15,772
Jury Room Expansion - 4,271 - 4,271 (4,271) 4,271
Hanging Rock Battlefield Phase 2 1,420,310 351,322 996,360 1,347,682 72,628 189,313
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 105,463 89,500 194,963 909,437 -
Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645
Kiwanis Roof/Infrastructure Renovations 417,788 17,138 327,300 344,438 73,350 329
Moyer Sports Complex Renovation 27,602,491 1,480,173 21,802,707 23,282,880 4,319,611 612,113
Mason Creek Greenway Phase 3 2,610,681 109,037 361,207 470,244 2,140,437 49,940
Downtown Impr - E Main St/Union St 2,504,140 122,081 2,237,579 2,359,660 144,480 -
Downtown Impr - E Main St/Market St 3,629,869 121,581 54,080 175,661 3,454,208 10,847
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 40,350 - - - 40,350 -
Transfer to Schools-2020 Bonds 27,000,000 24,389,828 - 24,389,828 2,610,172 1,282,181
Total Expenditures 78,008,049$ 29,565,168$ 26,262,938$ 55,828,106$ 22,179,943$ 2,373,481
Fund Balance, October 31, 2022 27,768,106$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 14,903,158$ 36%14,425,698$ 477,460$
Other Electric Revenue 691,000 128,174 19%124,736 3,438
Reserve for Encumbrances 994,335 - 0%- -
Total Operating Revenues 43,436,903 15,031,332 35%14,550,434 480,898
.
Operating Expenses
Other Power Generation - Operation 90,000 41,456 46%17,767 23,689
Other Power Generation - Maintenance 59,609 5,783 10%14,021 (8,238)
Purchased Power 21,422,165 8,159,520 38%7,025,835 1,133,685
Transmission - Operation 8,513,752 3,034,172 36%2,548,958 485,214
Transmission - Maintenance 24,490 8,142 33%1,055 7,087
Distribution - Operations 1,036,663 340,204 33%322,269 17,935
Distribution - Maintenance 1,279,783 471,618 37%371,085 100,533
Customer Service 616,227 209,363 34%178,232 31,131
Administration & General - Operation 2,853,467 517,833 18%336,012 181,821
Administration & General - Maintenance 239,539 79,817 33%56,229 23,588
Depreciation - 466,191 0%448,264 17,927
Capital 3,512,122 188,971 5%3,241,410 (3,052,439)
Contingency 629,086 - 0%- -
Total Operating Expenses 40,276,903 13,523,070 34%14,561,137 (1,038,067)
Income (loss) Before Transfers 3,160,000 1,508,262 (10,703) 1,518,965
Transfers (Payment in Lieu of Taxes)(3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ (71,738)$ (1,590,703)$ 1,518,965$ Income (loss)-$ (143,476)$ (3,181,406)$ 3,037,930$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Four Months Ending October 31, 2022
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 2,512,406$ 34%2,611,337$ (98,931)$
Other Revenue 336,930 121,178 36%134,247 (13,069)
Water Federal Grants Revenue - 800 0%- 800
Reserve for Encumbrances 2,922,825 - 0%- -
Total Operating Revenues 10,659,755 2,634,384 25%2,745,584 (111,200)
.
Operating Expenses
Salaries of Personnel 904,254 327,913 36%290,550 37,363
Fringe Benefits 426,105 137,114 32%118,138 18,976
Contractual Services 729,128 177,827 24%151,794 26,033
Printing and Binding 2,500 - 0%- -
Advertising 1,000 - 0%- -
Utilities 421,200 131,701 31%124,983 6,718
Communications 5,800 1,322 23%1,334 (12)
Insurance 32,250 7,679 24%10,638 (2,959)
Travel and Training 9,800 2,108 22%1,883 225
Miscellaneous 63,106 39,414 62%36,977 2,437
Materials and Supplies 235,390 71,063 30%64,498 6,565
Depreciation - 284,955 0%285,157 (202)
Capital 953,931 481,334 50%169,812 311,522
Contingency 177,481 - 0%- -
Total Production Expenses 3,961,945 1,662,430 42%1,255,764 406,666
Salaries of Personnel 708,001 166,906 24%175,533 (8,627)
Fringe Benefits 350,902 73,578 21%75,121 (1,543)
Contractual Services 825,424 244,620 30%207,676 36,944
Communications 4,950 1,925 39%1,034 891
Insurance 24,500 - 0%- -
Lease/Rent of Equipment 2,000 554 28%607 (53)
Travel and Training 8,300 2,194 26%1,523 671
Miscellaneous 28,106 9,657 34%8,198 1,459
Miscellaneous Credits (240,000) (89,810) 37%(78,773) (11,037)
Materials and Supplies 97,819 44,471 45%23,026 21,445
Depreciation - 36,240 0%34,279 1,961
Capital 3,301,859 971,767 29%77,652 894,115
Interest Obligations 1,471,020 99,362 7%116,820 (17,458)
Total Distribution Expenses 6,582,881 1,561,464 24%642,696 918,768
Income (loss) Before Transfers 114,929 (589,510)847,124 (1,436,634)
Transfers (Payment in Lieu of taxes)(114,929)(53,022) 46%(62,357) 9,335
Income (loss)-$ (642,532)$ 784,767$ (1,427,299)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Four Months Ending October 31, 2022
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 2,323,774$ 33%2,407,989$ (84,215)$
Other Revenue 158,688 65,804 41%53,100 12,704
Reserve for Encumbrances 913,062 - 0%- -
Total Operating Revenues 8,068,750 2,389,578 30%2,461,089 (71,511)
.
Operating Expenses
Salaries of Personnel 807,657 260,442 32%225,644 34,798
Fringe Benefits 390,329 111,938 29%93,105 18,833
Contractual Services 3,884,651 791,587 20%803,449 (11,862)
Printing and Binding 1,500 - 0%127 (127)
Advertising 1,500 - 0%1,233 (1,233)
Utilities 4,500 1,065 24%952 113
Communications 14,700 4,204 29%3,857 347
Insurance 18,500 - 0%- -
Lease/Rent of Equipment 3,000 554 18%607 (53)
Travel and Training 12,000 4,341 36%2,862 1,479
Miscellaneous 40,106 13,198 33%12,137 1,061
Miscellaneous Credits (325,000) (72,427) 22%(48,771) (23,656)
Materials and Supplies 76,234 17,561 23%7,235 10,326
Depreciation - 457,079 0%455,918 1,161
Capital 1,066,533 63,589 6%71,816 (8,227)
Interest Obligations 1,594,370 17,200 1%19,299 (2,099)
Contingency 478,170 - 0%- -
Total Operating Expenses 8,068,750 1,670,331 21%1,649,470 20,861
Income (loss) before Transfers - 719,247 811,619 (92,372)
Income (loss)-$ 719,247$ 811,619$ (92,372)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Four Months Ending October 31, 2022
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 140,583$ 41%109,081$ 31,502$
Box office shows 1,153,000 945,715 82%250,196 695,519
Catering and concessions 141,000 60,222 43%47,984 12,238
Merchandise and commissions 155,500 67,887 44%46,451 21,436
Static advertising 60,000 11,750 20%22,542 (10,792)
Miscellaneous income 16,000 4,903 31%5,511 (608)
Salem Fair 598,000 541,500 91%529,067 12,433
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 2,803,968 1,772,560 63%2,279,374 (506,814)
Operating Expenses
Salaries of personnel 1,266,277 471,794 37%393,319 78,475
Fringe benefits 519,588 146,472 28%124,458 22,014
Maintenance and contractual services 230,468 63,749 28%57,382 6,367
Printing and binding 500 1,000 200%116 884
Advertising 21,500 9,139 43%7,853 1,286
Utilities 290,000 114,788 40%109,109 5,679
Communications 13,900 4,182 30%3,982 200
Insurance 28,000 - 0%- -
Leases and Rentals 3,200 - 0%- -
Travel and training 6,300 5,360 85%199 5,161
Miscellaneous 87,203 31,748 36%27,367 4,381
Show expense 1,040,000 678,693 65%254,127 424,566
Fair expense 508,534 558,692 110%513,994 44,698
Materials and supplies 31,366 9,478 30%4,271 5,207
Capital 366,300 - 0%1,392 (1,392)
Depreciation - 91,775 0%97,952 (6,177)
Total Operating Expenses 4,413,136 2,186,870 50%1,595,521 591,349
Income (loss) Before Transfers (1,609,168)(414,310) 683,853 (1,098,163)
Transfers 1,609,168 536,389 33%553,056 (16,667)
Income (loss)-$ 122,079$ 1,236,909$ (1,114,830)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Four Months Ending October 31, 2022
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 285,149$ 65%189,489$ 95,660$
Concessions 116,927 28,143 24%32,185 (4,042)
Moyer Concessions - - 0%42,119 (42,119)
Salem High Concessions 7,200 468 7%879 (411)
Total Operating Revenues 564,523 313,760 56%264,672 49,088
.
Operating Expenses:
Salaries of personnel 269,656 81,509 30%72,455 9,054
Fringe benefits 112,296 20,510 18%21,232 (722)
Contractual services 5,719 5,764 101%2,304 3,460
Printing and binding 300 - 0%149 (149)
Laundry and Cleaning 2,500 - 0%2,578 (2,578)
Communications 300 52 17%50 2
Insurance 1,800 - 0%- -
Miscellaneous 115,577 80,020 69%48,571 31,449
Materials and supplies 139,165 95,021 68%51,846 43,175
Depreciation - 1,461 0%1,461 -
Total Catering Expenses 647,313 284,337 44%200,646 83,691
Salaries of Personnel 27,675 5,082 18%11,154 (6,072)
Fringe Benefits 6,731 1,124 17%2,289 (1,165)
Contractual services - 2,710 0%- 2,710
Miscellaneous 33,750 13,554 40%10,935 2,619
Materials and Supplies 24,700 10,358 42%6,942 3,416
Total Concessions Expenses 92,856 32,828 35%31,320 1,508
Salaries of Personnel - - 0%15,179 (15,179)
Fringe Benefits - - 0%3,035 (3,035)
Contractual services - - 0%833 (833)
Miscellaneous - - 0%6,386 (6,386)
Materials and Supplies - - 0%10,314 (10,314)
Total Moyer Expenses - - 0%35,747 (35,747)
Salaries of Personnel 2,927 - 0%683 (683)
Fringe Benefits 519 - 0%92 (92)
Materials and Supplies 1,880 - 0%452 (452)
Total Salem High Expenses 5,326 - 0%1,227 (1,227)
Income (loss) Before Transfers (180,972)(3,405)(4,268)863
Transfers 180,972 - 0%- -
Income (loss)-$ (3,405)$ (4,268)$ 863$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Four Months Ending October 31, 2022
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 1,343,347 24% 1,277,638 65,709
Premiums Paid - School 4,687,000 1,134,518 24% 1,085,328 49,190
Premiums Paid - Retirees 798,000 233,434 29% 278,302 (44,868)
Dental Premiums Paid 602,550 145,683 24% 147,876 (2,193)
Interest Earnings 23,000 3,507 15% 3,875 (368)
Miscellaneous 5,000.00 - 0% 5,346 (5,346)
Total Year to Date Revenues 11,678,050 2,860,489 24% 2,798,365 62,124
Expenses
Health Claims 10,505,991 2,513,318 24% 2,274,504 238,814
Dental Claims 602,550 128,689 21% 125,349 3,340
Employee Health Clinic 469,311 80,604 17% 67,733 12,871
Consulting Services 95,348 22,536 24% 23,493 (957)
Miscellaneous 4,850 3,889 80% 3,817 72
Total Year to Date Expenses 11,678,050 2,749,036 24% 2,494,896 254,140
Ending Net Position -$ 6,147,684$ 6,525,499$ (377,815)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Three Months Ending September 30, 2022
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending October 31, 2022
Schedule N
FV as a
Cash Value Net Change Fair Value % of
10/31/2022 in Fair Value 10/31/2022 Portfolio
Demand & Time Deposits
Concentration Account 144,388,166$ -$ 144,388,166$ 86.8%
Payroll Account 10,173 - 10,173 0.0%
Revenue Recovery Account 14,544 - 14,544 0.0%
Utility Billing Account (34,828) - (34,828) 0.0%
Box Office Account 1,024,192 - 1,024,192 0.6%
Held as Fiscal Agent of:
Cardinal Academy 821,310 - 821,310 0.5%
Court Community Corrections 1,402,423 - 1,402,423 0.8%
Held on Behalf of:
Economic Development Authority 415,830 - 415,830 0.2%
Total Demand & Time Deposits 148,041,810 - 148,041,810 88.9%
Investments
Local Government Investment Pool (LGIP) 17,059 - 17,059 0.0%
Local Government Investment Pool EM (LGIP EM*) 869,963 15,292 885,255 0.5%
VA State Non-Arbitrage Program (SNAP) 17,575,089 - 17,575,089 10.6%
Total Investments 18,462,111 15,292 18,477,403 11.1%
Total Deposits and Investments 166,503,921$ 15,292$ 166,519,213$ 100.0%
* Extended Maturity
Item #6A
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Jefferson Bennett
Development Group, LLC, applicant, and Layman Candy Co, Inc,
owner, for the issuance of a Special Exception Permit to allow for
the personal storage use type (self-storage facility) on the
property located at 1630 West Main Street, (Tax Map # 139-4-6)
and 1700 blk West Main Street (Tax Map # 139-4-7). (As
advertised in the November 10 and 17, 2022, issues of
the Salem Times-Register). Planning Commission
recommended approval, see page 3 of the November 16,
2022, Planning Commission minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD (Highway Business District) and LM (Light Manufacturing)
Land Use Plan Designation: Commercial
Existing Use: Industrial – Warehouse and Distribution
Proposed Use: Commercial – Personal Storage
The subject properties consist of a 2.64-acre parcel located at 1630 West Main Street and a
0.628-acre parcel located adjacent at the 1700 blk of West Main. The larger of the two parcels
sits in the HBD (Highway Business District), while the smaller property is currently designated
LM (Light Manufacturing). Both properties are located within the FEMA designated Zone AE
Floodplain, rendering any future development to be either flood proofed or raised one foot
above base flood elevation. Additionally, if renovations to the existing structure exceed 50% of
its fair market value, then the existing building will either have to be flood proofed or built one
foot above base flood elevation. The applicants are aware of these requirements.
The subject properties have been previously utilized by Layman Candy Co Inc. as a warehouse
and distribution center. The properties possess a small amount of frontage on West Main Street
(approximately 50 linear feet), with the structures on the subject parcels largely shielded by the
Rise (1634 West Main Street) and Zips Car Wash (1706 West Main Street) buildings. If
approved, the applicants intend to construct a climate-controlled addition (to be secured and
utilized for loading/unloading items), connected to the principal structure which will house 518
personal storage units accessible from the interior.
Item #6A
Date: 11/28/2022
REQUIREMENTS:
The proposal meets the requirements of Section 106-214.3. Site development regulations for
HBD.
The proposal meets the requirements of Section 106-218.3. Site development regulations for
LM.
Section 106-310.13. of the City of Salem Zoning Ordinance requires the following use and
design standards use and design standards for the allowance of personal storage:
1. The minimum lot size shall be one acre.
2. The minimum front yard setback shall be 30 feet.
3. No security fencing, security gate or other obstruction to vehicle access shall be
permitted in the required front yard setback or in any buffer yard required
pursuant to section 106-402.
4. All interior driveways shall be at least 26 feet wide when cubicles open onto one
side only and at least 30 feet wide when cubicles open onto both sides to
accommodate loading and unloading at individual cubicles. Adequate turning
radiuses shall be provided, where appropriate, for a 30-foot long single unit truck
or moving van. All driveways shall be surfaced pursuant to section 106-404.11.
5. No door openings for any cubicle shall be constructed facing any residentially
zoned property.
6. The following uses shall be prohibited:
a. Auctions by tenants, commercial wholesale or retail sales, or miscellaneous
or garage sales.
b. The servicing, repair or fabrication of motor vehicles, boats, trailers, lawn
mowers, appliances or other similar equipment.
c. The operation of power tools, spray-painting equipment, table saws, lathes,
compressors, welding equipment, kilns, or other similar equipment.
d. The establishment of a transfer and storage business.
e. The storage of flammable, highly combustible, explosive or hazardous
materials shall be prohibited.
7. Outdoor storage areas shall be used for the storage of motor vehicles, trailers,
and recreational vehicles only. All outdoor storage areas shall be screened from
adjoining properties by a ten foot landscaped area consisting of small evergreen
trees and evergreen shrubs in accordance with section 106-402.
8. Accommodations for a live-in manager shall be permitted.
The proposal meets the stated requirements above.
Item #6A
Date: 11/28/2022
Section 106-404. Off-street parking requirements, requires personal storage to supply 2
spaces for any live-in manager plus 2 spaces per 100 storage units. In this proposal, there
are approximately 518 units for a requirement of 10 spaces. There will be no live in
manager. The plan offers 4 outdoor parking spaces with additional parking spaces within
the addition that satisfies this requirement.
Section 106-406.23., Maintenance of established building lines; establishment of setback lines
for certain streets, states that [for] “Main Street, both sides, Mill Lane to West corporate
limits: The setback line shall be 55 feet, measured at right angles to the established
centerline of such street.” The existing building and proposed addition shall meet this
requirement.
OPTIONS:
1. Recommend approval of the request as presented given that it generally conforms to
the latest comprehensive plan and will have a minimum adverse impact on the
surrounding community.
2. Approve the request with conditions.
3. Deny the request.
October 3, 2022
Mr. Jay Taliaferro – City Manager
City of Salem
21 South Bruffey Street
Salem, VA 24153
540.375.3017
CityManager@salemva.gov
RE: 1630 W Main Street and Unaddressed Parcel 1700 Blk
Salem, VA 24153
Tax Parcel 139-4-6 & 139-4-7
Special Exception Request
Dear Mr. Taliaferro,
JBDG Development Group, LLC (Contract Purchaser) “JBDG” is providing official application, supporting
documents, and associated fees required to request a Special Exception Permit “SEP” on two tax parcels
139-4-6 and 139-4-7. The property consists of a total of approximately 3.208 acres, with an existing 67,000
sf building. The Special Exception request is needed due to the change in use proposed with the subject
property. The proposed use is personal storage as defined by the City of Salem Zoning Ordinance, but
more commonly known as self storage. There are two zoning districts that both require SEP for the
proposed use and they include the Highway Business District (HBD) and Light Manufacturing District
(LM) (See Zoning Map Below). The proposed SEP will allow for JBDG to purchase the subject parcel and
utilize the properties for a new self-storage facility. The property is currently occupied by Layman Candy
Company and with their planned move to another location, this building and property will become vacant
with Layman’s departure from this location. Layman utilized the property for warehouse storage and
distribution operations for consumer products serving convenience and grocery stores. The parking lot
consists of partial pavement and gravel housing delivery trucks as shown in the aerial image on the next
page.
JBDG Development Group, LLC has been in the real estate development business since 2003 with a strong
track record of ground up and redevelopment projects executed across the southeast.
The existing building will become Class A conditioned self storage with boat & RV storage in the parking
lot. The building exterior will be painted and retrofitted to allow customers to load/unload in a climate
controlled drive-thru area shown as an addition to the existing building. The parking lot will be re-paved
and enclosed with a security gate and decorative fence. Landscape screening will comply with applicable
zoning codes to further shield the boat & RV storage areas as shown on the site plan. The access will remain
the same from West Main Street with future traffic anticipated to be significantly less than the current
distribution operation. The general configuration of the gravel area currently being used for distribution
truck parking will remain the same. However, the site will be upgraded to include landscaping and
buffering, pavement for the existing gravel areas and general updates to the building façade for the new
use. The change of use with the property will also comply with supplemental regulations outlined in Section
106-310.13 Personal Storage as part of the project.
Zoning Map:
Existing Aerial View:
Example Exterior View:
Example Interior View:
The project will be professionally managed by ExtraSpace Storage a best in class operator in the industry.
There will be an on-site office and manager with a decorative security gate and fencing securing the
facility. The building will be retrofitted with a drive-thru climate controlled area to allow customers to
load/unload out of the elements of weather. Traffic will utilize the same existing Layman’s curb cut onto
Lee Hwy with daily traffic counts being significantly reduced from the current operation.
To support this request, we have provided a previous survey that indicates the two parcels and a concept
plan outlining the general improvements associated with this new use.
This project is in conformance with many of the Goals, Strategies, and Objectives as defined in the City of
Salem’s Comprehensive Plan. This proposed use activates what will be a vacant building that is in a unique
location as a ‘second level’ commercial parcel adjacent to the existing NS railroad tracks. The future land
use plan designates this parcel as commercial which is in keeping with surrounding land uses, however this
building and its use will be much less intense than the surrounding commercial or existing commercial
currently in place.
Colin Edwards
Jefferson Bennett Development Group, LLC
404-242-7462
Colinbedwards@gmail.com
PROPOSED SELF
STORAGE FACILITY
67,000 SF
4
OUTDOOR STORAGE
OFFICE
PROPOSED
BUILDING ADDITION
±8400 SF
PROJECT NO.
REVISIONS
SCALE
DATE
CHECKED BY
DESIGNED BY
DRAWN BY
www.balzer.cc
Roanoke / Richmond
New River Valley
Shenandoah Valley
P L A N N E R S / A R C H I T E C T S
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Roanoke, VA 24018
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04220078.00
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Pl anning Commission Meeting
MI N U TES
Wednesday, November 16, 2022, 7:00 P M
Work Session 6:00P M Council Chambers Conference Room, City Hall, 114
North Broad Street:
W O RK S E SS I O N
1.C all to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held
in C ouncil C hambers Conference Room, C ity Hall, 114 North Broad Street, Salem,
Virginia, at 6:00 p.m. on November 16, 2022; there being the members of said
C ommission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice C hair; Reid A.
Garst, II; J ackson Beamer, and Neil L. Conner; together with Charles E. Van
Allman, Director of C ommunity Development; Mary Ellen Wines, Planning &
Zoning Administrator; Maxwell Dillon, Planner; and C hristopher Dadak on behalf of
J im H. Guynn, J r., City Attorney; and the following business was transacted: Chair
Daulton called the meeting to order at 5:58 p.m. and reported that this date, place
and time had been set for the Commission to hold a work session.
2.New Business
A.Discussion of items on the Nov ember agenda
1. 2016-2020 West Main Street
2. 1630 West Main Street
3. 610 9th Street
A discussion was held regarding the items on the November 16, 2022, agenda.
3.Adjournment
C hair Daulton inquired if there were any other items for discussion and hearing
none, adjourned the work session at 6:49 p.m.
RE GU L AR SE SSI ON
1.C all to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
held after due and proper notice in the Council Chambers, City Hall, 114 North
Broad Street, Salem, Virginia, at 7:00 p.m., on November 16, 2022. Notice of such
hearing was published in the November 3 and 10, 2022, issues of the "Salem Times
Register," a newspaper published and having general circulation in the City of
Salem. All adjacent property owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Christopher
Dadak on behalf of Jim H. Guynn, Jr., City Attorney; James E. Taliaferro, II, City
Manager and Executive Secretary, ex officio member of said Commission, to wit;
Charles E. Van Allman, Jr., Director of Community Development; Mary Ellen
Wines, Planning & Zoning Administrator; and Maxwell Dillon, Planner, and the
following business was transacted:
2.Pledge of Allegiance
3.Consent Agenda
A.Minutes
Consider acceptance of the minutes from the August 10, 2022, work session and
regular meeting and September 8, 2022, special meeting.
Neil Conner motioned Motion. Jackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
4.Old Business
A.Special Exception Permit
Hold public hearing to consider the request of Ornelas Main Street, LLC,
property owner, for the issuance of a Special Exception Permit to allow
automobile repair services, major on the property located at 2016-2020 West
Main Street, (Tax Map # 138-2-3). (petitioner requested to withdraw)
Neil Conner motioned to accept withdrawal of petitioners request for a Special
Exception Permit to allow automobile repair services, major on the property
located at 2016-2020 West Main Street (Tax Map #138-2-3). Denise King
seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
5.New Business
A.Special Exception Permit
Hold public hearing to consider the request of Jefferson Bennett Development
Group, LLC, contract purchaser, and Layman Candy Co, Inc, property owner,
for the issuance of a Special Exception Permit to allow for personal storage on the
property located at 1630 West Main Street, (Tax Map # 139-4-6) and 1700 blk
West Main Street (Tax Map # 139-4-7).
Staff noted the following:
The subject properties consist of a 2.64-acre parcel located at 1630 West Main
Street and a 0.628-acre parcel located adjacent at the 1700 blk of West Main. The
larger of the two parcels sits in the HBD (Highway Business District), while the
smaller property is currently designated LM (Light Manufacturing). Both
properties are located within the FEMA designated Zone AE Floodplain, rendering
any future development to be either flood proofed or raised one foot above base
flood elevation. Additionally, if renovations to the existing structure exceed 50% of
its fair market value, then the existing building will either have to be flood proofed
or built one foot above base flood elevation. The applicants are aware of these
requirements.
The subject properties have been previously utilized by Layman Candy Co Inc. as
a warehouse and distribution center. The properties possess a small amount of
frontage on West Main Street (approximately 50 linear feet), with the structures on
the subject parcels largely shielded by the Rise (1634 West Main Street) and Zips
Car Wash (1706 West Main Street) buildings. If approved, the applicants intend to
construct a climate-controlled addition (to be secured and utilized for
loading/unloading items), connected to the principal structure which will house 518
personal storage units accessible from the interior.
Ben Crew, Balzer and Associates, 1208 Corporate Circle, Roanoke, VA 24018,
appeared before the Commission on behalf of the contract purchaser and property
owner. He noted that Colin Edwards from Jefferson Bennett Development Group
was also present. He stated that the site is the location for Layman Candy before it
moves to its new location. Jefferson Bennett Development Group wants to
purchase the property and turn it into climate-controlled self-storage. It's a unique
property along West Main Street. A flag lot that has small frontage on West Main
Street and then opens up at the back of the parcel. There will be some aesthetic
clean-up as well as a small addition to the front of the building to allow customers
to drive into this area of the building and unload during inclement weather, or
access units that are directly adjacent and then drive out. He stated that there will
be building improvements as well as site improvements to the parcel, and discussed
the improvements.
Vice C hair King questioned the projected development timeframe.
Mr. Crew stated that Layman Candy is still currently operating in the building until
the facility on Apperson Drive is completed.
Colin Edwards, Atlanta, GA, with Jefferson Bennett Development Group appeared
before the Commission and stated that Jefferson Bennett Development Group is
under contract to develop the project and look to close in the first quarter of 2023.
Layman has a period of time where it will rent the project back until the new facility
is finished. He stated that it will take several months to complete the project and
hope to be open by third or fourth quarter 2023.
A discussion was held regarding the addition for the drive-thru portion of the
building, demolition of a portion, parking, public entry, outdoor storage, landscaping,
etc.
It was noted that staff did not receive any calls or letters regarding the item.
No other person(s) appeared before the Commission. Chair Daulton closed the
public hearing at 7:11p.m.
Neil Conner motioned approve the request of Jefferson Bennett Development
Group, LLC, contract purchaser, and Layman Candy Co., Inc., property owner, for
the issuance of a Special Exception Permit to allow for personal storage on the
property located at 1630 West Main Street (Tax Map #139-4-6) and 1700 blk.
West Main Street (Tax Map #139-4-7). Reid Garst seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B. Special Exception Permit
Hold public hearing to consider the request of DBMB, LLC, property owner, to
replace the zoning and use permit, with conditions, issued May 1987, to store
scrap metal on the properties located at 1108 Florida St. (T/M# 198-3-2), 1112
Florida St. (T/M# 198-3-3), 1100 blk. Florida St. (T/M# 198-3-6), 1100 blk.
Florida St. (T/M# 198-3-7), and 1100 blk. Indiana St. (T/M# 198-3-11) with a
special exception permit to allow scrap and salvage services. This updated
special exception permit would include the addition of the properties located at
600 9th Street (T/M# 198-3-1), 1116 Florida St. (T/M# 198-3-4), 1120 Florida
St. (T/M# 198-3-5), 1103 Indiana St. (T/M# 198-3-8), 1100 blk Indiana St.
(T/M# 198-3-9), and 1115 Indiana St. (T/M# 198-3-10).
Staff noted the following:
T he subject properties consist of eleven parcels which are bounded by Florida
Street to the west, 9th Street to the north, Indiana Street to the east, and the railroad
tracks to the south. T hese parcels currently fall under the HM (heavy
manufacturing) district designation, although the existing Future Land Use Map
designates them for commercial use.
The subject properties have been utilized for decades by Salem Iron and Metal
(formerly known as Hedge Metal) for metal collection and storage. In 1987, a
zoning and use permit was granted allowing for the storage of scrap metal on some,
but not all, of the identified parcels. Correspondingly, the parcels that have been
previously approved for scrap metal storage are the following: 1108 Florida St. (T/
M# 198-3-2), 1112 Florida St. (T/M# 198-3-3), 1100 blk. Florida St. (T/M#
198-3-6), 1100 blk. Florida St. (T/M# 198-3-7), and 1100 blk. Indiana St. (T/M#
198-3-11). The properties that were not been included in that permit (reasons not
provided) are the following: 600 9th St. (T/M# 198-3-1), 1116 Florida St. (T/M#
198-3-4), 1120 Florida St. (T/M# 198-3-5), 1103 Indiana St. (T/M# 198-3-8),
1100 blk Indiana St.(T/M# 198-3-9), and 1115 Indiana St.(T/M# 198-3-10).
T he purpose of this special exception permit application is two-fold. First, the
applicant is seeking to replace the existing zoning and use permit applicable to five
parcels: 1108 Florida St. (T/M# 198-3-2), 1112 Florida St. (T/M# 198-3-3), 1100
blk. Florida St. (T/M# 198-3-6), 1100 blk. Florida St. (T/M# 198-3-7), and 1100
blk. Indiana St. (T/M# 198-3-11). T his change would shift the property usage from
metal storage to scrap and salvage services which is defined according to Section
106-602.11 as: “Places of business primarily engaged in the storage, sale,
dismantling or other processing of uses or waste materials which are not intended for
reuse in their original forms. Typical uses include paper and metal salvage yards,
automotive wrecking yards, junk yards, used tire storage yards, or retail and/or
wholesale sales of used automobile parts and supplies.” T he second portion of the
applicant’s request is to add the aforementioned remaining six parcels (currently
zoned as Heavy Manufacturing) to this special exception permit, rendering the
entirety of the eleven parcels to possess an allowance for scrap and salvage
services. In summation, the approval of this special exception permit would allow
for scrap and salvage services to be conducted on each of the aforementioned
eleven properties.
In November of 2022, Salem City Council agreed to vacate the alley that was
previously bounded on the north by 9th Street, on the south by Norfolk Southern
Railway, and to the east and west by the subject properties. While that alley
vacation may not be shown on maps at the time of this public hearing given its
recent adoption, the corresponding resolution has an effective date of November 6,
2022.
Barney Horrell with Brushy Mountain Engineering, 3553 Carvins Cove Road,
Salem, appeared before the Commission on behalf of the owners of the property.
He stated that the request is mostly cleaning up an existing operation as far as
zoning is concerned as some of the lots were not included in the Zoning and Use
Permit at that time. He noted that there is a little change in the operation. There is
currently a scale located behind one of the buildings that will be eliminated and a
new scale will be placed on the opposite side of the office building to facilitate
better traffic flow on and around the site. With the change, it will move the tipping
portion of the operation to the southwest portion of the property from the northeast
corner. He noted that the owners have already started adjusting the fencing
accordingly.
Vice C hair King stated that it looks like a "win-win" situation in the sense that the
flow of how the business operates will be better under the proposed plan, and will
take an entrance off of Indiana Street.
Mr. Horrell noted that the existing entrance on Indiana Street was placed there
mostly to provide fire protection access to the existing building on Lot J on the
maps in the packet. The entrance would not be used daily, but more for emergency
access. He also noted that the alley on the northern side of the property will still
have a gate.
Darrell Beckner, 844 Roanoke Boulevard, Salem, property owner, appeared before
the Commission and stated that the entrance on Indiana Street is to be used for
emergency access only.
Vice C hair King inquired about landscaping and fencing for the property,
particularly on the Indiana Street side.
Mr. Beckner stated that there is already a solid fence along Indiana Street, and
wooded fence between the 1115 Indiana Street building and the railroad tracks.
T here are trees there for screening as well.
C hair Daulton questioned landscaping.
Vice C hair King questioned the options the owners would consider.
Mr. Horrell noted the conditions proposed: the business operation shall be
conducted in substantial conformance with the provided traffic pattern; fencing shall
be kept in a like-new condition; landscaping shall be installed where feasible along
Indiana Street and noted that it's limited on where landscaping can be placed along
Indiana Street; access to the business shall be removed from Indiana Street pending
Fire & EMS needs; and activities related to the business shall be confined to the
boundaries of the subject properties.
Mr. Beckner questioned where the Commission would like screening/landscaping
along Indiana Street.
It was noted that the property currently meets the requirements for screening and any
additional would go beyond what is required.
Member Conner stated the fencing should be required to be in "good repair" instead
of "like-new" condition, and the landscaping requirement should be removed.
A discussion was held regarding future development in the area, landscaping, etc.
C harlie Brown, 841 Tremont, Salem, Brown Properties/Brown & Son located at 900
9th Street, Salem, appeared before the Commission in support of the project and
business; and is not in favor of additional landscaping due to site distance.
D wayne Smith, 462 Patricia Drive, Salem, also an adjacent property owner,
appeared before the Commission in support of the project and concurs with Mr.
Brown regarding additional landscaping.
Dustin Seacrist, property owner of 1109, 1123, 1127, and 1129 Florida Street,
appeared before the Commission in support of the project as it will help improve the
overall look of the area.
No other person(s) appeared before the Commission. Chair Daulton closed the
public hearing at 7:33 p.m.
Member Conner moved to approve the request
Neil Conner motioned approve request of DBMB, LLC, property owner, to replace
the zoning and use permit, with conditions, issued May 1987, to store scrap metal
on the properties located at 1108 Florida St. (T/M# 198-3-2), 1112 Florida St. (T/
M# 198-3-3), 1100 blk. Florida St. (T/M# 198-3-6), 1100 blk. Florida St. (T/M#
198-3-7), and 1100 blk. Indiana St. (T/M# 198-3-11) with a special exception
permit to allow scrap and salvage services, with the following conditions: business operations shall be conducted in substantial conformance with the provided traffic pattern; fencing shall be kept in good repair; access to the business shall be removed from Indiana Street pending Fire & EMS needs; and activities related to business operations shall be confined to the boundaries of
the subject properties. This updated special exception permit would include the
addition of the properties located at 600 9th Street (T/M# 198-3-1), 1116 Florida
St. (T/M# 198-3-4), 1120 Florida St. (T/M# 198-3-5), 1103 Indiana St. (T/M#
198-3-8), 1100 blk Indiana St. (T/M# 198-3-9), and 1115 Indiana St.
(T/M# 198-3-10). Jackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
6.Adjournment
Having no other items before the Commission, on motion by Member Beamer,
seconded by Member Conner and duly carried, meeting was adjourned at 7:36 p.m.
City Council meeting, November 28, 2022, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
Item #6B
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD IN CITY HALL
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of DBMB, LLC,
property owner, to replace the zoning and use permit issued May
1987, to store scrap metal on the properties located at 1108
Florida St. (T/M# 198-3-2), 1112 Florida St. (T/M# 198-3-3),
1100 blk. Florida St. (T/M# 198-3-6), 1100 blk. Florida St. (T/M#
198-3-7), and 1100 blk. Indiana St. (T/M# 198-3-11) with a
special exception permit to allow scrap and salvage services. This
updated special exception permit would include the addition of
the properties located at 600 9th Street (T/M# 198-3-1), 1116
Florida Street (T/M# 198-3-4), 1120 Florida Street (T/M# 198-
3-5), 1103 Indiana Street (T/M# 198-3-8), 1100 blk Indiana
Street (T/M# 198-3-9), and 1115 Indiana Street (T/M# 198-3-
10). (As advertised in the November 10 and 17, 2022, issues
of the Salem Times-Register). Planning Commission
recommended approval with conditions, see 4 of the
November 16, 2022, Planning Commission minutes.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HM (Heavy Manufacturing)
Land Use Plan Designation: Commercial
Existing Use: Industrial – Metal Storage/Construction Yard
Proposed Use: Industrial – Scrap and Salvage Services
The subject properties consist of eleven parcels which are bounded by Florida Street to the
west, 9th Street to the north, Indiana Street to the east, and the railroad tracks to the south.
These parcels currently fall under the HM (heavy manufacturing) district designation, although
the existing Future Land Use Map designates them for commercial use.
Item #6B
Date: 11/28/2022
The subject properties have been utilized for decades by Salem Iron and Metal (formerly
known as Hedge Metal) for metal collection and storage. In 1987, a zoning and use permit was
granted allowing for the storage of scrap metal on some, but not all, of the identified parcels.
Correspondingly, the parcels that have been previously approved for scrap metal storage are
the following: 1108 Florida St. (T/M# 198-3-2), 1112 Florida St. (T/M# 198-3-3), 1100 blk.
Florida St. (T/M# 198-3-6), 1100 blk. Florida St. (T/M# 198-3-7), and 1100 blk. Indiana St.
(T/M# 198-3-11). The properties that were not been included in that permit (reasons not
provided) are the following: 600 9th St. (T/M# 198-3-1), 1116 Florida St. (T/M# 198-3-4),
1120 Florida St. (T/M# 198-3-5), 1103 Indiana St. (T/M# 198-3-8), 1100 blk Indiana St. (T/M#
198-3-9), and 1115 Indiana St. (T/M# 198-3-10).
The purpose of this special exception permit application is two-fold. First, the applicant is
seeking to replace the existing zoning and use permit applicable to five parcels: 1108 Florida
St. (T/M# 198-3-2), 1112 Florida St. (T/M# 198-3-3), 1100 blk. Florida St. (T/M# 198-3-6),
1100 blk. Florida St. (T/M# 198-3-7), and 1100 blk. Indiana St. (T/M# 198-3-11). This change
would shift the property usage from metal storage to scrap and salvage services which is
defined according to Section 106-602.11 as: “Places of business primarily engaged in the storage,
sale, dismantling or other processing of uses or waste materials which are not intended for reuse in
their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards,
junk yards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and
supplies.” The second portion of the applicant’s request is to add the aforementioned
remaining six parcels (currently zoned as Heavy Manufacturing) to this special exception
permit, rendering the entirety of the eleven parcels to possess an allowance for scrap and
salvage services. In summation, the approval of this special exception permit would allow for
scrap and salvage services to be conducted on each of the aforementioned eleven properties.
In October of 2022, Salem City Council agreed to vacate the alley that was previously
bounded on the north by 9th Street, on the south by Norfolk Southern Railway, and to the east
and west by the subject properties. While that alley vacation may not be shown on maps at
the time of this public hearing given its recent adoption, the corresponding ordinance had an
effective date of November 6, 2022.
REQUIREMENTS:
The proposal meets the requirements of Section 106-220.3. Site development regulations for
HM.
According to Section 106-406.27. Additional requirements for exterior storage, refuse
disposal, etc., any exterior area used for storage, service, maintenance, repair, processing,
manufacturing, fabrication, salvage, refuse disposal, or other similar use that is visible from a
public street right-of-way, shall be screened with a buffer yard, screening and plantings
meeting type A standards listed in section 106-402, and shall be provided in a manner which
screens the use from view. Any area so used shall also be similarly screened from view of
adjoining residences and business. With the new traffic pattern and fencing, this proposal
meets the requirement of screening.
Item #6B
Date: 11/28/2022
According to Section 106-404. Off-street parking requirements, scrap and salvage services
must supply parking spaces according to Schedule A.
Schedule
A
Element Parking Required for
Element
Office or Administrative
Activity
3.5 spaces per 1,000 square feet
Indoor or Outdoor Storage or
Warehousing 1 space per 5,000 square
feet
The office building is only 228 square feet, so only one parking space is required. The outdoor
storage in this case does not involve outside customers, so only employee parking is warranted.
Staff is currently working on parking requirement revisions that will address situations such as
this. There are three additional parking spaces in front of 1115 Indiana Street.
OPTIONS:
1. Recommend approval of the request as presented as it generally conforms to the latest
comprehensive plan and the goal to provide additional space for the expansion of
industrial business. In addition, as an existing business, it will have a minimum adverse
impact on the surrounding community.
2. Approve the request with conditions such as:
a. Business operations shall be conducted in substantial conformance with the
provided traffic pattern.
b. Fencing shall be kept in like-new condition.
c. Landscaping shall be installed where feasible along Indiana Street.
d. Access to the business shall be removed from Indiana Street (pending Fire &
EMS needs).
e. Activities related to business operations shall be confined to the boundaries of
the subject properties.
3. Deny the request.
Item #6B
Date: 11/28/2022
At the meeting, November 16, 2022, the Planning Commission voted to recommend
approval of the issuance of the special exception permit with the following conditions:
a. Business operations shall be conducted in substantial conformance with the
provided traffic pattern.
b. Fencing shall be kept in like-new condition good repair.
c. Landscaping shall be installed where feasible along Indiana Street.
d. Access to the business shall be removed from Indiana Street (pending Fire & EMS
needs).
e. Activities related to business operations shall be confined to the boundaries of the
subject properties.
AN ORDINANCE enacted pursuant to the provisions ol Section 15.2-2272 of the 1950 Code of
Virginia, as amended, providing for vacating a right of way in the City of Salem, Virginia.
WHEREAS, Daryl Beckner submitted an application to the City of Salem pursuant to Virginia
Code Section 15.2-2272 to vacate and dispose ofan unopened 16'alley situated between Indiana Street
and Florida Street; and
WHEREAS, the unopened alley right of way is bounded on the north by 91h Street and the south
by the Norfolk Southern Railway and by the following:
On the east by:
Indiana Street (Tax Parcel #198-3-8)
Indiana Street (Tax Parcel #198-3-9)
Indiana Street (Tax Parcel #198-3-10)
Indiana Street (Tax Parcel # I 98-3- 1 1)
Indiana Street (Tax Parcel #186-6-1)
And on the west by:
Florida Street (Tax Parcel #198-3-1)
Florida Street (Tax Parcel #198-3-2)
Florida Street (Tax Parcel #198-3-3)
Florida Street (Tax Parcel #198-3-4)
Florida Street (Tax Parcel #198-3-5)
Florida Street (Tax Parcel #198-3-6)
Florida Street (Tax Parcel #198-3-7),
as shown on that certain drawing prepared by the City of Salem Community Development Department
dated March 2022, attached hereto and made a part hereof(herein "Vacated Right-of-Way"); and
WHEREAS, the applicant gave proper notice pursuant to Virginia Code Sections 15.2-2272 and
Section 15.2-2204 to the land proprietors affected by the closing ofthe right ofway by causing a public
notice to be published in the Salem Times - Register, a newspaper published and having general
circulation in the City of Salem, Virginia, such publication having been made twice, with at least six days
elapsing between the first and second publication, to-wit; on April 7 and 14,2022, and such notice
specified the time and place of public hearing to-wit: April 25, at 6:30 p.m. in Council Chamber, City
Hall, 114 North Broad Street, Salem, Virginia, at which time the public was allowed to present their
views regarding the abandonment, all of which is shown by a Certificate of Publication executed by
Salem Times - Reeister and filed with the papers in this proceeding; and
WHEREAS, on the 25th day of April2022 after the previously referenced public hearing the
Council of the City of Salem, Virginia, adopted Resolution No. 1423 appointing viewers to report
whether or not in their opinion any and ifany, what, inconvenience would result from perrnanently
vacating the aforesaid alley as set forth in the application; and
WHEREAS, the viewers reported in writing under date of May 4, 2022, rhaL after having been
duly swom they viewed the right ofway street and are unanimously ofthe opinion that no inconvenience
would result to anyone from permanently vacating and discontinuing the Vacated Right-of-Way; and
WHEREAS, the Council, after considering the evidence submitted, is of the opinion that vacating
and closing the portion of the right ofway described above will not abridge or destroy any ofthe rights
and privileges ofany person, and that no inconvenience would result to anyone therefrom, and it is further
of the opinion that the request ofthe applicant should be granted, conditioned upon, and subject to, the
{ oo4E,rao. Docx )
owner oflhe abandoned property granting a public utility easement the width and length ofthe cunent
alley, and installing an access gate the width ofthe easement on 9th Street, and in the event ofan
emergency clearing any debris from the easement within two hours. In the event of a non-emergency
access need, the owner must clear any within two business days;
NOW, THEREFORE, BE IT ORDAINED BY THE COLINCIL OF THE CITY OF SALEM,
VIRGINIA, that the Vacated Right-of-Way is permanently vacated, discontinued, and closed as provided
in Section 15.2-2272 of the 1950 Code of Virginia, as amended to date; and
BE IT FURTHER ORDAINED that title to the Vacated Right-of-Way shall vest in the adjoining
property owners with the provisions of Section 15.2-227 4 of the Code of Virginia (1950); and
BE IT FURTHER ORDAINED that the area of the vacated right of way is zoned HM-Heavy
Manufacturing; and
BE IT FURTHER ORDAINED BY THE COLNCIL OF THE CITY OF SALEM, VIRGINIA,
that a certified copy ofthis ordinance be delivered to the Clerk ofthe Circuit Court ofthe City of Salem,
Virginia, for recordation therein, and to the Community Development Department of the City of Salem,
Virginia, make appropriate notice ofvacation herein approved on the maps and other documents in his
office.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance shall be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten ( 10) days after recordation of the deed ofpublic
utility easement relerenced above.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders - Aye
William D. Jones - Aye
Byron Randolph Foley Aye
James W. Wallace, III - Aye
Renee F. Turk - Aye
Passed: June 2'7,2022
Effective: November 6, 2022
lsl
Mayor
ATTEST:
44---
H. Robert Light
Clerk of Council, City of Salem, Virginia
{ooaserso.Doca }
II;1
will be set for the remainder of the work study sessions with final decision
on additional dates and times being set at the May 12,1987,meeting --the
roll call vote being as follows:Howard C.Packett -aye;Alexander M.
Brown -aye;Carl E.Tarpley,Jr.-aye;W.Mac Green -aye;and James E.
Taliaferro -aye.
ON MOTION MADE BY COUNCILMAN BROWN,SECONDED BY VICE MAYOR GREEN,AND
DULY CARRIED,in accordance with Section 2.1-344 (a)(1),(2),and (6)of
the Code of Virginia,1950 as amended to date,Council adjourned to
Executive Session at 9:54 p.m.to discuss personnel,real estate,and legal
or contractual matters --the roll call vote being as follows:Howard C.
Packett -aye;Alexander M.Brown -aye;Carl E.Tarpley,Jr.-aye;W.Mac
Green -aye;and James E.Taliaferro -aye.
Upon reconvening at 10:35 p.m.and there being no further business to
come before the Council,the same on motion adjourned at 10:36 p.m.
Mayor --'
--~-
May 11,1987
A regular meeting of the Council of the City of Salem,Virginia,was
held in Council Chambers,City Hall,114 North Broad Street,on May 11,
1987,at 7:30 p.m.,there being present the following members of said
Council,to wit:W.Mac Green,Carl E.Tarpley,Jr.,Alexander M.Brown,
and Howard C.Packett (James E.Taliaferro -absent);with W.Mac Green,
Vice Mayor,presiding;together with William J.Paxton,Jr.,City Manager;
Randolph M.Smith,Assistant City Manager and Clerk of Council;o.Marvin
Sowers,Jr.,Director of Planning and Development;Frank P.Turk,Director
of Finance;nnd Stephen M.Yost,City Attorney;and the following business
was transacted:
The minutes of the regular meeting of April 27,1987,were approved as
written.
The report by the Director of Finance of the City's financial status
for the month of April was received and ordered filed.
Vice Mayor Green reported that Council at its regular meeting held on
April 27,1987,continued to this meeting of the Council consideration of
the request oE Nelda H.Hedge for a Zoning and Use Permit to store scrap
metal on certain lots on Florida Street and Indiana Street in order for
members of the staff to meet with adjacent property owners to determine the
screening,etc.,for said property;and
WHEREAS,Vice Mayor Green reported that the staff met with Nelda H.
Hedge,Daryl Beckner,Richard Stout of Stout Door Company,and Ken King,
Attorney representing adjacent property owners opposed to said permit,and
it was agreed by all parties that issuance of a Zoning and Use Permit would
be acceptable to all parties involved provided the following conditions are
met:
1.A solid board fence at least seven (7)feet in height shall be
installed parallel to Indiana Street on tax parcel 198-3-11 and
set back from the street the same distance as the front of the
Stout Door Company building on tax parcel 198-3-10.Screen
plantings of a type approved by the City horticulturist shall be
provided along the fence.
2.The same type of board fencing described above shall also be
provided along the south property line of tax parcel 198-3-11
parallel to Tenth Street and parallel to the north property line
of this same parcel near the Stout Door Company building.The
fence parallel to the north property line shall be set back ten
(10)feet from that line.
3.White pines shall be planted at the southeast corner of tax parcel
198-3-11 extending a minimum of fifteen (15)feet from this corner
along the board fence parallel to Indiana Street and Tenth Street.
Plantings to be spaced in such a manner to provide adequate
screening of the storage yard to motorists crossing the railroad
tr1ck on Indiana Street.
4.No entrance from tax parcel 198-3-11 shall be provided which
permits access from or egress to Indiana Street.
5.Wepds and other vegetative growth shall be controlled by spraying
a non-toxic herbicide at least three (3)times a year in all
exterior storage areas.
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169
EXECUTIVE
SESSION FOR
PERSONNEL,
REAL ESTATE,
AND LEGAL OR
CONTRACTUAL
MATTERS
ZONING AND
USE PERMIT
GRANTED TO
NELDA H.
HEDGE TO
STORE SCRAP
METAL ON
CERTAIN LOTS
ON FLORIDA
AND INDIANA
STREETS WITH
CONDITIONS
170
6.Lattice or other adequate screening at least seven (7)feet in
height approved by the City shall be provided:(a)on tax parcels
198-3-2,198-3-6,and 198-3-7 along their west property lines
parallel to Florida Street;(b)on tax parcels 198-3-3 and 198-3-6
between these parcels and the residences on tax parcels 198-3-4
and 198-3-5;and (c)on tax parcel 198-3-1 between Ninth Street
and along exterior storage on that parcel.
ORDINANCE
PASSED ON
SECOND
READING
AMENDING SIGN
REGULATIONS
FOR CITY
7.Junk,scrap and other material shall not be stored,piled,or
stacked higher than six (6)feet in height.
8.A security fence shall be provided along the alley along all areas
which currently lack such a fence.
9.A bond or letter of credit from a bank in the amount of $2,500
shall be posted as assurance that improvements will not only be
made,but also maintained in good repair.
10.The board fence on tax parcel 198-3-11 parallel to Indiana Street
shall be installed within 60 days from the date of the Zoning and
Use Permit,and the required plantings along this fence shall be
installed by August 31,1987.All fencing,screening,plantings,
and all other measures necessary to meet the above conditions
shall be in place or secured by September 15,1987;and
WHEREAS,a discussion was held concerning said permit and the
petitioners were reminded that this permit may be revoked at anytime should
conditions warrant;
ON MOTION MADE BY COUNCILMAN BROWN,SECONDED BY COUNCILMAN PACKETT,AND
DULY CARRIED,a Zoning and Use Permit is hereby granted to Nelda H.Hedge to
store scrap metal on certain lots on Florida Street and Indiana Street
subject to the above conditions and the staff is authorized to carefully
screen this location to determine that all conditions are met --the roll
call vote being as follows:Howard C.Packett -aye;Alexander M.Brown -
Aye;Carl E.Tarpley,Jr.-aye;W.Mac Green -aye;and James E.Taliaferro
-absent.
Vice Mayor Green reported that Council at its regular meeting held on
April 27,1987,passed an ordinance on first reading as amended by deletion
of paragraph numbered 32-192 (5)(f);and
WHEREAS,Vice Mayor Green stated that letters have been received by
Council from Dominion Sign Company and Etzler Signs,Etc.,recommending
changes to the City Sign Ordinance;and
WHEREAS,Councilman Packett,Chairman of Committee appointed by Council
to consider amendments to the Sign Ordinance recommended by the staff and
Planning Commission,stated that the items listed in both letters have
previously been considered and it is the recommendation of the Committee and
staff not to make the requested amendments to the ordinance;and
WHEREAS,it was noted that representatives from the affected sign
companies are not present at this meeting of the Council and Council is of
the opinion that the only change to the ordinance should be the deletion of
paragraph numbered 32-192 (5)(f)authorized at the April 27,1987,meeting
of Council;
ON MOTION MADE BY COUNCILMAN PACKETT,SECONDED BY COUNCILMAN BROWN,AND
DULY CARRIED,the following ordinance was duly passed and adopted on second
reading with the deletion of Section 32-192 (5)(f)authorized at the April
27,1987,meeting of Council:
AN ORDINANCE TO M1END,REVISE,AND REORDAIN CHAPTER 32,OF THE CODE OF THE CITY
OF SALEM,VIRGINIA,BY ADDING THERETO NEW ARTICLE XX,SECTIONS 32-128 THROUGH
32-192,PERTAINING TO SIGN REGULATIONS.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,VIRGINIA,that Chapter
32 of The Code of the City of Salem,Virginia,be amended,revised,and
reordained by adding Article XX,Sections 32-128 through 32-192 thereto to read
as follows:
ARTICLE XX.SIGN REGULATIONS
Division 1.Generally
Sec.32-128.Statement of Purpose.
The purpose of this chapter is to permit the use of publicly visible
signs,displays,or graphics in a manner that protects the public welfare
and safety.Specific objectives to these ends include controlling the use
of such public displays in order to:
(1)Promote the safety of the traveling public and pedestrians by
assuring quality construction and maintenance of signs,providing for
appropriate sign location relative to rights-of-way and other
structures in order to maintain safe sight distances and access;
minimizing distractions for motorists;preventing traffic signs and
signals from becoming obscure;improving motorists'ability to
quickly identify roadside destinations;and maintaining appropriate
sign standards that support police surveillance activities.
(2)Equitably distribute the privilege of using the public environs to
communicate private information,preserve sight lines for use by all,
Item # 6C
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: November 28, 2022
AGENDA ITEM: Hold a public hearing to consider the sale of an approximate .046 acre
tract located adjacent to the Interstate I-81 frontage, Salem, Virginia,
being a portion of Tax Map # 91-1-2.1. (As advertised in the November
17, 2022, edition of the Salem Times-Register).
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
The Virginia Department of Transportation (VDOT) is in the process of acquiring rights of way
for the construction, maintenance, and/or operation of the I-81 expansion project. VDOT is
requesting the purchase of 2,006 square feet or 0.046 acres of land adjacent to the existing I-
81 right of way from the City for this purpose.
This area is part of 1.842 acre parcel owned by the City for storm water facility purposes
located west of the track on the Salem High School campus.
VDOT performed an appraisal and provided a market valuation/offer of $1,205.00 for the land
and $6,000.00 for the existing fencing on the property. Additionally, there is a request for a
separate temporary construction easement on a 1,499 square foot section of this overall City
parcel with consideration of $280.00.
The City Engineer has reviewed and concluded the sale does not impact the City’s storm
water facilities on the overall parcel. The City Real Estate Assessor has reviewed the
valuation information. The City Attorney has also reviewed the proposed agreement
documents.
FISCAL IMPACT:
The City will receive $7,205.00 for the 0.046 acres/fencing and $280.00 for the temporary
construction easement.
STAFF RECOMMENDATION:
Staff recommends holding a public hearing on the potential sale of real estate and authorizing
the City Manager to finalize and execute documents required for this sale and a temporary
construction easement in forms acceptable to the City Attorney.
Stephen C. Brich, P. E. Commissioner COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION 140 I Easr Broad Street Richmond, Virginia 23219 (804)786-2701Fax: (804) 786-2940 Transportation Facility: Route: 1-81
State Project: 0081-080-946, R201
Federal Project: NHPP-0812(330)
City of Salem
RIGHT OF WAY -Property of City of Salem
Parcel 020
CERTIFIED 9402711108033407828598
City of Salem
C/O William L. Simpson, Jr, P. E.
City Engineer
P.0. Box 869
Salem VA 24153
Dear Sir/Madam:
UPC: 116203
The Virginia Department of Transportation (VDOT) is in the process of acquiring rights of way for the
construction, maintenance and/or operation of the above referenced public transportation facility,
specifically, Interstate 81 in Roanoke County and the City of Salem, Virginia. VDOT has contracted with
Archer Western Construction, LLC and Dewberry Engineering to acquire the rights of way for this project.
The authorized agent is Aaron Scarboro with Diversified Property Services, Inc. You may contact the
agent at 443-470-9579 or ascarboro@dpsinc.name.
VDOT previously held a public hearing on this project in the County of Roanoke. The public hearing
schedule was announced in advertisements run in the local newspapers in advance of the hearing.
Citizens' comments received by VDOT during this hearing were considered in the development of the
final plans. The final project plans show that your property is needed for this transportation facility.
VDOT hereby offers to acquire the needed property, as shown on the enclosed plan sheets.
VDOT seeks to acquire your prope rty to use for the construction, maintenance and/or operation of the
referenced public transportation facility including any components thereof such as, but not limited to,
storm water management systems, drainage systems, traffic control equipment, curbs, gutters, sidewalks
and bike trails. If it is necessary for the construction, maintenance and/or operation of the referenced
transportation fa cility, your property may be used for the relocation, installation, improvement or
maintenance of a utility service provided by a public utility provider, or for the relocation, installation,
improvement or maintenance of railroad facilities. Pursuant to Section 25.1-204(8) of the Code of
Virginia, the under signed hereby certifies that the acquisition of your property has been reviewed by the
Commissioner of Highways for purposes of complying with Section 1-219.1 of the Code of Virginia.
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
Letter to City of Salem ,✓ • 2
VDOT hereby offers to acquire the property and/or property rights needed, as shown on the enclosed plan sheets, for the total sum of $7,485.00. This offer is based solely upon the appraisal referenced below and in the enclosed appraisal report.
The appraiser assigned to determine the market value of that portion of your property needed for the referenced transportation facility made a study of the real estate market in your area. After careful inspection and with full consideration of the impact of the proposed transportation facility on your property, the appraiser concluded the market value of the needed area is established at $7,485.00. A breakdown of this value is as follows:
CateQorv Descriotion Units Size Value Land Fee Simple 2,006 Sq. Ft. $1,205.00 Land Temporary Construction 1,499 Sq. Ft. $280.00 Easement Improvement Fence $6,000.00
Total Offer $7,485.00
Enclosed is a complete copy of the approved appraisal, option and a copy of the title examination of your property. Plan Sheets 14, 14RW, 15 and 15RW are enclosed showing specific features highlighted in thefollowing colors: RED, the fee simple area, ORANGE, the temporary construction easement, and BLUE, limited access. In addition, profile sheets 14A and 15A and cross section sheets X-079, X-080, and X-081 are enclosed. Other documents enclosed include the Right of Entry, Right of Way and Utilities brochure (A Guide for Property Owners and Tenants), a Commonwealth of Virginia Substitute W-9 form (Form W-9) that asks for your Social. Security Number or Taxpayer ID, Affidavit of Authority and Form N28, an authorization for your mortgage company allowing us to obtain mortgage lien information on your property. This information is necessary to expedite closing and our payment to you of money owed. Also enclosed, VDOT Demographic Survey with return envelope. Completion of this form is strictly voluntary.
The authorized agent's objective is to explain the appraisal, the title report, and the plans and to answer any questions you may have.
A description of the area(s) needed is/are as follows: Variable width fee acquisition totalinGcre or 2,006 square feet at the northwestern property corner adjacent to the Interstate 1-81 frontag� west to east, the acquisition begins at the northwester property corner encroaching about 50 feet inward from the existing right-of-way (R/W) and limited access line (LIA) and narrows as it extends eastward to its terminus at Station 187+ 76 along the northern property line .
A variable width temporary construction easement (TCE) area equating to 1,499 square feet runs parallel with the proposed R/W and LIA at a max depth of about 15 to 20 feet inward to accommodate work associated with the widening of Interstate 1-81.
You may be entitled to a reimbursement or reduction of your real estate taxes, depending on the circumstances at the time we conclude the transfer. Should you have any questions pertaining to this, please contact your local treasurer for further details.
3
115
0
1
1
6
0
1165
116
5
116
5
1170
117
0
1170
1170
117
0
1175
1175
1180
1185
1195
9
0
3
9
9
0
4
0
Conc. Ditch
Conc. Ditch
F
O
(VDOT)
T
T
S
LM
#
2
2
5
2
-3
5
8
2
S
LM
#
2
2
7
1-3
5
9
3
C
u
t P
o
le
SLM #2292-3606
F
(CTC)
E
(
N
76°09'
16"E
150.
53'
)
2
5
5
' )
( S
0
4
°2
9
'0
0
"E
IP
IP
N0
6
°0
4
'5
3
"W 4
3
1.9
2
'
N
76°32'
24"E
149.
78'
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Ex
is
t
. R
/W
+10.63
94.63'
+12.31
94.04'
( N
0 5 °3 4'2 4 "E 1 5 4 .8 6' )
N
0 3 °5 8'0 4 "E
(
S
2
1
°4
4
'
E
1
4
1
.3
0
'
)
S
2
3
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5
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9
"
E
(
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1
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)
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E
VA.
STATE
ROUTE PROJECT
VA.
REVISED
STATE
STATE
ROUTE PROJECT
SHEET NO.
10:22:24 AM
3/22/2022
PROJECT SHEET NO.
DESCRIPTION SHEETS, ETC.)
(PROFILES, DETAIL & DRAINAGE
REFERENCES
NECESSARY BY THE DEPARTMENT
MAY BE SUBJECT TO CHANGE AS DEEMED
OR TO REGULATION AND CONTROL OF TRAFFIC
DESIGN FEATURES RELATING TO CONSTRUCTION
Denotes Construction Limits in Cuts
Denotes Construction Limits in Fills
C
F
XX Key Legend
Denotes Full Depth Pavement
Denotes Pavement Demolition
Denotes Pavement Overlay
Denotes Milling and Overlay
Denotes Concrete
0
SCALE
25'50'
0081-080-946
81
12
11
10
9
8
7
6
5
4
3
2
1
24
23
22
21
20
19
18
17
16
15
14
13
Erosion Control Outlet Protection Req'd.
Plug & Abandon Existing Pipe, St'd. PP-1 Req'd.
Clean Out Existing Pipe
Clean Out Existing Structure
Remove Existing Pipe
Remove Existing Structure
Remove Existing Fence
Remove Existing Guardrail
Full Depth Saw Cut Req'd.
Water Gate, St'd. FE-4 Req'd.
Fence Gate, St'd. FE-G, L=14' Req'd.
Fence, St'd. FE-CL Req'd.
36
35
34
33
32
31
30
29
28
27
26
25
0081-080-946
P-101, R-201, C-501
SUBSURFACE UTILITY BY, Accumark Inc, 07/2021
DESIGNED BY Dewberry Engineers Inc. - (703) 289-4796
SURVEYED BY, Timmons Group, Inc., 09/2021
PROJECT MANAGER Duane Mann, PE, PMP - Salem District - (540) 765-7226
Fence, St'd. FE-W1 Req'd.
Handrail, St'd. HR-1 Type II Req'd.
Cable Barricade Per St'd. CR-1 Req'd.
4" Underdrain Cleanout Req'd.
Underdrain Endwall, St'd. EW-12 Req'd.
Combination Underdrain, St'd. CD-2 Req'd.
Combination Underdrain, St'd. CD-1 Req'd.
Pavement Underdrain, St'd. UD-4 Req'd.
Bridge Pier Protection, St'd. BPPS-1A Req'd.
Special Design Constant Slope Barrier Req'd.
Single Face Constant Slope Median Barrier Req'd.
Constant Slope Median Barrier Req'd.Denotes Full Depth Shoulders
Fixed Object Attachment, St'd. GR-FOA-2 Req'd.
Fixed Object Attachment, St'd. GR-FOA-5 Req'd.
Guardrail, St'd. GR-10 Type III Req'd.
Guardrail, St'd. GR-10 Type II Req'd.
Guardrail, St'd. GR-10 Type I Req'd.
Guardrail Height Transition, St'd. GR-MGS4 Req'd.
Trailing End Terminal, St'd. GR-MGS3 Req'd.
Guardrail Terminal, St'd. GR-MGS2 Req'd.
Guardrail, St'd. GR-MGS1A Req'd.
Guardrail, St'd. GR-MGS1 Req'd.
Asphalt Concrete Curb, St'd. MC-3B Req'd.
4" Curb, St'd. CG-3 Req'd.
By Resolution of Highway Commission
dated October 4, 1956LIMITED ACCESS HIGHWAY
Denotes No Maintenance Aggregate Median Mat'l.
Denotes Aggregate SWM Access Road
M
a
t
c
h
L
i
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. 5
8
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M
a
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+0
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M
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8
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18
8
+5
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15
SB I-81
SB I-81 BL
NB I-81
NB I-81 BL
Match Line - See Sheet 15(1)
14
14
12
'
12
'
2
4
'
10
'
2
'
12
'
12
'
2
4
'
10
'
2
'
+0
0
.0
0
2
'
+5
6
.8
2
12
'
12
'
12
'
2
4
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12
'
12
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12
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28
28
28
28
24
24
26
17
17
17
17
17
17
17
17
17
17
17
17
PROP. R/W & L/A
PROP. TEMP. CONST. ESMT.PROP. R/W & L/A
36
36
Width = 5'
EC-3 Ty. 1
Width = 4'
EC-3 Ty. 1
14
14
13
13
14
14
36
21
21
21
21
24
Width = 10'
EC-3 Ty. 1
PR
O
P . R
/W &
L /A P
R
O
P.
R/
W
&
L/
A
SWM 14
DEFGI (South)
Prop. Noise Barrier
DEFGI (North)
Prop. Noise Barrier
+5
0
.3
0
Type I Req'd.
St'd IA-1,
6" Underdrain (TYP.)
Underdrain Cleanout (TYP.)
Observation Well (TYP.)
HYDRAULIC ENGINEER
Fairfax, Virginia
Dewberry Engineers Inc.
A
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N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
R
EENIGNE LANOIS
S
E
FO
R
P
Lic. No. 039440
STEVEN KLINE KUNTZ
A
I
N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
ROADWAY ENGINEER
Fairfax, Virginia
Dewberry Engineers Inc.
A
I
N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
R
EENIGNE LANOIS
S
E
FO
R
P
Lic. No. 039440
STEVEN KLINE KUNTZ
A
I
N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
M
a
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c
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L
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S
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15
(
1)
Ditch Tabulations
Storm Sewer Profiles
Drainage Descriptions
Right of Way Plan
NB I-81 & SB I-81 Profile
ESC Ph. 1-3
ESC General Notes
SWM 14 Detail
Typical Sections
Horizontal Curve Data
Construction Alignment Data
47 Series
46 Series
45 Series
14RW
14A
2G-2K Series
2E(1)/2E(2)
2B Series
2A Series
1G(12)-(13)
1G(1)-(11)
H = 0.5'
Back-up Berm
H = 0.5'
Back-up Berm
JOHN T. WALTON &
DIOVANI M. WALTON
Instr. # 130000885
0.24 AC.
Tax Map # 91-1-25
KARI K. POAGE
Instr. # 180002611
0.255 AC.
Tax Map # 91-1-24
ELIEZER JOSE RONDON ROMERO
LUZ MARINA VIERAS DE RONDON
Instr. # 210001931
0.307 AC.
Tax Map # 91-1-23
NORRIS G. GEARHART
& VELDA R. GEARHART
DB 71 PG 24
0.989 AC.
TAX MAP# 91-1-22
CITY OF SALEM
DB 273 PG 84
1.842 AC.
TAX MAP# 91-1-2.1
DIVERSIVEST LLC
Inst.# 040000500
3.366 AC.
TAX MAP# 67-1-1
1166
1165
1161
1162
1163
1164
1166
1165
1164
1163
1162
1161
1160
1159
1158
1157
1156
1155
1154
1153
1152
116
1
115
9
115
7
115
5
14-2
14-3
14-1
14-4
14-5
14-11
14-8
14-10
14-7
14-9
15
"
15"
15"
15
"
15"
2
4
"
24"
2
4
"
14-12
14-13
2
4"
14-6
019
020
021
18
3
18
4
18
5
18
6
18
7
18
8
5
8
3
5
8
4
5
8
5
5
8
6
5
8
7
5
8
8
5
8
2
5
8
2
18
2
18
2
RIGHT OF WAY PLAN
A
I
N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
R
O Y E V R U
S
D
N A
L
Lic. No. 003385
Joseph C. Medley
040
038
035
034
032
030
029
028
025
022
021
020
019
017
017
017
016
015
012
010
009
004
002
27,079
36,847
2,621
3,875
497
6,705
2,006
12,314
4,945
11,193
5,648
6,510
2,346
4,266
1,744
284
230
3,311
5,309
1,000
8,079
2,089
1,499
1,545
6,529
123
1,472
1,650
E = 2820721.31
N = 355214.74
E = 2820709.91
N = 355123.77
E = 2821138.58
N = 355380.83
E = 2821148.58
N = 355474.16
(
N
76°09'
16"E
150.
53'
)
2
5
5
' )
( S
0
4
°2
9
'0
0
"E
IP
IP
N0
6
°0
4
'5
3
"W 4
3
1.9
2
'
N
76°32'
24"E
149.
78'
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Ex
is
t
. R
/W
+10.63
94.63'
+12.31
94.04'
( N
0 5 °3 4'2 4 "E 1 5 4 .8 6' )
N
0 3 °5 8'0 4 "E
(
S
2
1
°4
4
'
E
1
4
1
.3
0
'
)
S
2
3
°3
5
'1
9
"
E
(
S
2
1
°4
4
'
E
1
3
3
.8
7
'
)
S
2
3
°2
0
'2
9
"
E
VA.
STATE
ROUTE PROJECT
VA.
REVISED
STATE
STATE
ROUTE PROJECT
SHEET NO.
r11620314rw.dgn
Plotted By: mthomas10:25:33 AM
4/7/2022
PROJECT SHEET NO.
NECESSARY BY THE DEPARTMENT
MAY BE SUBJECT TO CHANGE AS DEEMED
OR TO REGULATION AND CONTROL OF TRAFFIC
DESIGN FEATURES RELATING TO CONSTRUCTION
+00.00
00.00'
Shown Hereon.
All Of The Properties Physical Improvements Are Not
Based On Compiled Data.
Survey Of The Adjoining Properties And Are A Best Fit
The Adjoining Lines Do Not Represent A Field Run
Metes and Bounds, Descriptions And Record Plats.
From Various Sources: Found Property Monumentation,
Adjoining/Departing Boundary Lines Shown Are Compiled
Of The Proposed Right Of Way Limits. All Other
This Right Of Way Sheet Represents A Field Run Survey
2.
1.
6.
5,
4.
3.
Notes
Right Of Way/Limited Access Line
Figures Without Any Notation Denote
Lines Denote Permanent Easements
Figures In Brackets And Dot - Dashed
Lines Denote Temporary Easements
Figures In Parentheses And Dot - Dot - Dashed
Lines Denote Utility Easements
Figures In Double Brackets and Dot - Dashed
00.00'
+00.00
00.00'
+00.00
00.00'
+00.00
0
SCALE
25'50'Recorded Plats Or Deed Data.
Bearings And Distances In Parentheses Are From
Completion Of Construction.
Right Of Way Monumentation To Be Set Upon
0081-080-946, UPC 116203, R-201.
This Survey Datum Is Based On VDOT Project:
May Affect The Property Shown Hereon.
Title Report And May Not Show All Easements Which
This Plan Sheet Was Prepared Without The Benefit Of A
0081-080-946
81
0081-080-946
P-101, R-201, C-501
LAND SURVEYOR
Staunton, Virginia
Timmons Group Inc.
SUBSURFACE UTILITY BY, Accumark Inc, 07/2021
DESIGNED BY Dewberry Engineers Inc. - (703) 289-4796
SURVEYED BY, Timmons Group, Inc., 09/2021
PROJECT MANAGER Duane Mann, PE, PMP - Salem District - (540) 765-7226
By Resolution of Highway Commission
dated October 4, 1956LIMITED ACCESS HIGHWAY
PROP. R/W & L/A
PROP. R/W & L/A
Match Line - See Sheet 15(1)
M
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18
8
+5
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B
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15
R
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M
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8
8
+5
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15
R
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M
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2
+0
0
N
B
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13
R
W
M
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c
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L
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a
. 5
8
2
+0
0
S
B
-
S
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S
h
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13
R
W
SB I-81
SB I-81 BL
NB I-81 NB I-81 BL
+12.31
94.04'
+78.04
145.20'
+77.67
162.77'
+86.31
144.74'
+76.21
106.42'
14RW
14RW
PROP. TEMP. CONST. ESMT.
PROP. TEMP. CONST. ESMT.
R/
W
&
L/
A
P
R
O
P.
Fee Taking
No.
Parcel
Area
Perm. Ease.Utility Ease.Temp. Ease.
Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.Acres
Temp. Ease. (Ent.)
No.
Tax Map
R
201, C
501
B
ased on VD
O
T
P
roj. 0081-080-946,
PR
O
P . R
/W &
L/A
N
0 3 °5 8'0 4 "E 6 1.9 8'
N63°40'07"E 205.76'
N34°35'28"W 99.55'
2
0
.10
'
N0
6
°0
4
'5
3
"W
N
76°32'
24"W
114.
97'
+77.67
162.77'
+50.00
169.95'
+50.00
160.72'
+78.04
145.20'
+94.29
113.08'
JOHN T. WALTON &
DIOVANI M. WALTON
Instr. # 130000885
0.24 AC.
Tax Map # 91-1-25
KARI K. POAGE
Instr. # 180002611
0.255 AC.
Tax Map # 91-1-24
ELIEZER JOSE RONDON ROMERO
LUZ MARINA VIERAS DE RONDON
Instr. # 210001931
0.307 AC.
Tax Map # 91-1-23
NORRIS G. GEARHART
& VELDA R. GEARHART
DB 71 PG 24
0.989 AC.
TAX MAP# 91-1-22
CITY OF SALEM
DB 273 PG 84
1.842 AC.
TAX MAP# 91-1-2.1
DIVERSIVEST LLC
Inst.# 040000500
3.366 AC.
TAX MAP# 67-1-1
18
3
18
4
18
5
18
6
18
7
18
8
5
8
3
5
8
4
5
8
5
5
8
6
5
8
7
5
8
8
5
8
2
5
8
2
18
2
18
2
019
020
021
1150
1
1
6
0
1160
1161.4
1165
1165
1165
1165
1169.8
1170
117
0
1172.3
1175
1175
1174.9
1175.2
1180
1183.0
1185
1190
9041
9042
Con
c
. D
itc
h
Conc. Ditch
Conc. Ditch
SLM #2292-3606
SLM #2325-3628
SLM #2341-3640
F
(
S
8
0°
2
8'
2
0
"
W
73
1.
0
8' )
(
N
76°
9'
16"
E
5
7
9.
6
2' )
R
W
Mo
n
.
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Exist. R/W
&
L
. A
. Proj
. 0081-080-001, RW-201
+41.07
96.74'
PL
F C
C
F
Beg 15
+0
5
.0
0
14End
VA.
STATE
ROUTE PROJECT
VA.
REVISED
STATE
STATE
ROUTE PROJECT
SHEET NO.
10:47:10 AM
3/22/2022
PROJECT SHEET NO.
DESCRIPTION SHEETS, ETC.)
(PROFILES, DETAIL & DRAINAGE
REFERENCES
NECESSARY BY THE DEPARTMENT
MAY BE SUBJECT TO CHANGE AS DEEMED
OR TO REGULATION AND CONTROL OF TRAFFIC
DESIGN FEATURES RELATING TO CONSTRUCTION
Denotes Construction Limits in Cuts
Denotes Construction Limits in Fills
C
F
XX Key Legend
Denotes Full Depth Pavement
Denotes Pavement Demolition
Denotes Pavement Overlay
Denotes Milling and Overlay
Denotes Concrete
HYDRAULIC ENGINEER
Fairfax, Virginia
Dewberry Engineers Inc.
ROADWAY ENGINEER
Fairfax, Virginia
Dewberry Engineers Inc.
0
SCALE
25'50'
A
I
N
IG
RIV
F
O
HTLAEWNO
M
M
O
C
R
EENIGNE LANOIS
S
E
FO
R
P
Lic. No. 039440
STEVEN KLINE KUNTZ
A
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N
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F
O
HTLAEWNO
M
M
O
C A
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N
IG
RIV
F
O
HTLAEWNO
M
M
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R
EENIGNE LANOIS
S
E
FO
R
P
Lic. No. 039440
STEVEN KLINE KUNTZ
A
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N
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RIV
F
O
HTLAEWNO
M
M
O
C
0081-080-946
81
12
11
10
9
8
7
6
5
4
3
2
1
24
23
22
21
20
19
18
17
16
15
14
13
Erosion Control Outlet Protection Req'd.
Plug & Abandon Existing Pipe, St'd. PP-1 Req'd.
Clean Out Existing Pipe
Clean Out Existing Structure
Remove Existing Pipe
Remove Existing Structure
Remove Existing Fence
Remove Existing Guardrail
Full Depth Saw Cut Req'd.
Water Gate, St'd. FE-4 Req'd.
Fence Gate, St'd. FE-G, L=14' Req'd.
Fence, St'd. FE-CL Req'd.
36
35
34
33
32
31
30
29
28
27
26
25
0081-080-946
P-101, R-201, C-501
SUBSURFACE UTILITY BY, Accumark Inc, 07/2021
DESIGNED BY Dewberry Engineers Inc. - (703) 289-4796
SURVEYED BY, Timmons Group, Inc., 09/2021
PROJECT MANAGER Duane Mann, PE, PMP - Salem District - (540) 765-7226
Fence, St'd. FE-W1 Req'd.
Handrail, St'd. HR-1 Type II Req'd.
Cable Barricade Per St'd. CR-1 Req'd.
4" Underdrain Cleanout Req'd.
Underdrain Endwall, St'd. EW-12 Req'd.
Combination Underdrain, St'd. CD-2 Req'd.
Combination Underdrain, St'd. CD-1 Req'd.
Pavement Underdrain, St'd. UD-4 Req'd.
Bridge Pier Protection, St'd. BPPS-1A Req'd.
Special Design Constant Slope Barrier Req'd.
Single Face Constant Slope Median Barrier Req'd.
Constant Slope Median Barrier Req'd.Denotes Full Depth Shoulders
Fixed Object Attachment, St'd. GR-FOA-2 Req'd.
Fixed Object Attachment, St'd. GR-FOA-5 Req'd.
Guardrail, St'd. GR-10 Type III Req'd.
Guardrail, St'd. GR-10 Type II Req'd.
Guardrail, St'd. GR-10 Type I Req'd.
Guardrail Height Transition, St'd. GR-MGS4 Req'd.
Trailing End Terminal, St'd. GR-MGS3 Req'd.
Guardrail Terminal, St'd. GR-MGS2 Req'd.
Guardrail, St'd. GR-MGS1A Req'd.
Guardrail, St'd. GR-MGS1 Req'd.
Asphalt Concrete Curb, St'd. MC-3B Req'd.
4" Curb, St'd. CG-3 Req'd.
By Resolution of Highway Commission
dated October 4, 1956LIMITED ACCESS HIGHWAY
Denotes No Maintenance Aggregate Median Mat'l.
Denotes Aggregate SWM Access Road
M
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19
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16
M
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8
8
+5
0
S
B
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S
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14
M
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9
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+0
0
S
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S
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16
SB I-81 BL
NB I-81
NB I-81 BL
Match Line - See Sheet 15(1)
15
15
12
'
2
4
'
12
'
12
'
12
'
2
4
'
12
'
12
'
12
'
2
4
'
12
'
4
'
4
'
3
28
28
28 28
24
3
17
17
17
17
17
1717
17
1717
17
PROP. R/W & L/A PROP. TEMP. CONST. ESMT.
SB I-81
35
35
36
Width = 8'
EC-3 Ty. 1
Width = 4'
EC-3 Ty. 1
13
T = 20"
D = 1.0'
L = 32''
8.8 CY Class A1 Riprap
St'd PG-3 Riprap Ditch Protection Req'd.
14
14
1514
21
21
21
21
21
Width = 10'
EC-3 Ty. 1
Width = 5'
EC-3 Ty. 1
6
31
31
DEFGI (North)
Prop. Noise Barrier
2
'
T = 20"
D = 1.8'
L = 12'
6.1 CY Class A1 Riprap
Ditch Protection Req'd.
St'd PG-3 Riprap
+5
0
.0
0
12
'
4
'
+0
7
.5
7
+3
2
.5
9
+4
2
.5
7
6
'
8
'
+3
2
.5
7
2
'
+5
0
.0
0
2
'
+12
.5
5
+7
7
.
5
5
8
'
+8
7
.5
5
2
'
4
'
5
5
10
'
+3
5
.0
0
+35.00
26' RT
12
'
+87.58
30' RT
10
'
+8
7
.5
5
Width = 5'
EC-3 Ty. 1
Width = 10'
EC-3 Ty. 1
T = 26"
W = 25'
L = 61'
113 CY Class I Riprap
Slope Protection Req'd.
St'd PG-3 Riprap
Median Barrier Profile
Ditch Tabulations
Storm Sewer Profiles
Drainage Descriptions
Right of Way Plan
NB I-81 & SB I-81 Profile
ESC Ph. 1-3
ESC General Notes
Typical Sections
Horizontal Curve Data
Construction Alignment Data
48 Series
47 Series
46 Series
45 Series
15RW
15A
2G-2K Series
2E(1)/2E(2)
2A Series
1G(12)-(13)
1G(1)-(11)
2
4
'
12
'
12
'
10
'
2
'
Median Barrier Type A
H = 1.0'
Back-up Berm
DIVERSIVEST LLC
Inst.# 040000500
3.366 AC.
TAX MAP# 67-1-1
CITY OF SALEM
DB 273 PG 84
1.842 AC.
TAX MAP# 91-1-2.1
DB 36 PG 334
56.335 AC.
TAX MAP# 91-1-2
OF SALEM VA
THE CITY SCHOOL BOARD
115
5
1172
1167 1167
115
5
116
0
116
5
15-2
15-1
15-315" 15"
15-6
15-4
15-5
15
"
5
4
"
5
4
"
15-7
021
020
18
9
19
0
19
1
19
2
19
3 PT193+20.97 19
4
5
8
9
5
9
0
5
9
1
5
9
2
5
9
3
PT593+17.65
5
9
4
19
5
19
5
5
9
5
5
9
5
RIGHT OF WAY PLAN
A
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HTLAEWNO
M
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R
O Y E V R U
S
D
N A
L
Lic. No. 003385
Joseph C. Medley
040
038
035
034
032
030
029
028
025
022
021
020
019
017
017
017
016
015
012
010
009
004
002
27,079
36,847
2,621
3,875
497
6,705
2,006
12,314
4,945
11,193
5,648
6,510
2,346
4,266
1,744
284
230
3,311
5,309
1,000
8,079
2,089
1,499
1,545
6,529
123
1,472
1,650
E = 2821221.52
N = 355436.70
E = 2821231.39
N = 355530.22
E = 2821631.27
N = 355830.17
E = 2821628.52
N = 355732.75
VA.
STATE
ROUTE PROJECT
VA.
REVISED
STATE
STATE
ROUTE PROJECT
SHEET NO.
r11620315(0)rw.dgn
Plotted By: mthomas4:00:55 PM
3/7/2022
PROJECT SHEET NO.
NECESSARY BY THE DEPARTMENT
MAY BE SUBJECT TO CHANGE AS DEEMED
OR TO REGULATION AND CONTROL OF TRAFFIC
DESIGN FEATURES RELATING TO CONSTRUCTION
+00.00
00.00'
Shown Hereon.
All Of The Properties Physical Improvements Are Not
Based On Compiled Data.
Survey Of The Adjoining Properties And Are A Best Fit
The Adjoining Lines Do Not Represent A Field Run
Metes and Bounds, Descriptions And Record Plats.
From Various Sources: Found Property Monumentation,
Adjoining/Departing Boundary Lines Shown Are Compiled
Of The Proposed Right Of Way Limits. All Other
This Right Of Way Sheet Represents A Field Run Survey
2.
1.
6.
5,
4.
3.
Notes
Right Of Way/Limited Access Line
Figures Without Any Notation Denote
Lines Denote Permanent Easements
Figures In Brackets And Dot - Dashed
Lines Denote Temporary Easements
Figures In Parentheses And Dot - Dot - Dashed
Lines Denote Utility Easements
Figures In Double Brackets and Dot - Dashed
00.00'
+00.00
00.00'
+00.00
00.00'
+00.00
0
SCALE
25'50'Recorded Plats Or Deed Data.
Bearings And Distances In Parentheses Are From
Completion Of Construction.
Right Of Way Monumentation To Be Set Upon
0081-080-946, UPC 116203, R-201.
This Survey Datum Is Based On VDOT Project:
May Affect The Property Shown Hereon.
Title Report And May Not Show All Easements Which
This Plan Sheet Was Prepared Without The Benefit Of A
0081-080-946
81
0081-080-946
P-101, R-201, C-501
LAND SURVEYOR
Staunton, Virginia
Timmons Group Inc.
SUBSURFACE UTILITY BY, Accumark Inc, 07/2021
DESIGNED BY Dewberry Engineers Inc. - (703) 289-4796
SURVEYED BY, Timmons Group, Inc., 09/2021
PROJECT MANAGER Duane Mann, PE, PMP - Salem District - (540) 765-7226
By Resolution of Highway Commission
dated October 4, 1956LIMITED ACCESS HIGHWAY
Match Line - See Sheet 15(1)RW
M
a
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L
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8
8
+5
0
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B
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14
R
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M
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+5
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14
R
W
M
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+0
0
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16
R
W
M
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16
R
W
PROP. R/W & L/A
SB I-81
SB I-81 BL
NB I-81
NB I-81 BL
+81.70
146.30'
+57.02
95.43'
+50.00
95.75'
+31.78
102.11'
+19.22
108.51'
PROP. TEMP. CONST. ESMT
15RW
15RW
Fee Taking
Area
Perm. Ease.Utility Ease.Temp. Ease.Temp. Ease. (Ent.)
No.
Parcel
Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.Acres Sq. Ft.AcresNo.
Tax Map
R 2 0 1 , C 5 0 1
B a s e d o n VD
O T P r o j . 0 0 8 1 -0 8 0 -9 4 6 ,
R/
W
&
L/
A
PR
O
P.
See Sheet 16(1)RW
Match Line -
114.
9
7'
N
7
6°
3
2'
2
4"
W
N21°51'40"W 92.22'
(
S
8
0°
2
8'
2
0
"
W
73
1.
0
8' )
(
N
76°
9'
16"
E
5
7
9.
6
2' )
R
W
Mo
n
.
Exist. R/W & L. A. Proj. 0081-080-001, RW-201
Exist. R/W
&
L
. A
. Proj
. 0081-080-001, RW-201
+41.07
96.74'
PL
DIVERSIVEST LLC
Inst.# 040000500
3.366 AC.
TAX MAP# 67-1-1
CITY OF SALEM
DB 273 PG 84
1.842 AC.
TAX MAP# 91-1-2.1
DB 36 PG 334
56.335 AC.
TAX MAP# 91-1-2
OF SALEM VA
THE CITY SCHOOL BOARD
18
9
19
0
19
1
19
2
19
3 PT193+20.97 19
4
5
8
9
5
9
0
5
9
1
5
9
2
5
9
3
PT593+17.65
5
9
4
19
5
19
5
5
9
5
5
9
5
021
020
Item # 6D
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: November 28, 2022
AGENDA ITEM: Consider the adoption of ordinance on first reading to amend Chapter
82, Article I, Section 82-5 (a) Returns 1-3 pertaining to payment of
tangible personal property taxes and motor vehicle license fee;
proration of personal property tax generally.
SUBMITTED BY: Kristie Chittum, The Commissioner of the Revenue
SUMMARY OF INFORMATION:
This ordinance is a housekeeping item to reflect the City’s long-standing adopted
methodology based on the State Code’s inclusion of boats with other tangible personal
property related to filing requirements. There is no change or impact to citizens.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends adoption of this ordinance.
AN ORDINANCE TO AMEND, REVISE AND REORDAIN CHAPTER 82, ARTICLE I, SECTION 82-5 (a) RETURNS
1-3 PERTAINING TO PAYMENT OF TANGIBLE PERSONAL PROPERTY TAXES AND MOTOR VEHICLE LICENSE
FEE; PRORATION OF PERSONAL PROPERTY TAX GENERALLY.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT SECTIONS 82-5 (a) RETURNS
1-3, ARTICLE I, CHAPTER 82, of The Code of the City of Salem, Virginia, be amended, revised and
reordained to read as follows:
CHAPTER 82
ARTICLE I. – IN GENERAL
Sec. 82-5. Payment of tangible personal property taxes and motor vehicle license fees; proration of
personal property tax generally.
(a) Returns.
(1) Returns for tangible personal property (except tangible personal property on motor vehicles,
boats and trailers), tangible personal property (including motor vehicles, boats and trailers)
employed in a trade or business and machinery and tools taxes shall be filed with the
commissioner of the revenue on or before February 15 of the year for which the tax is to be
assessed. Any person who shall fail to file such a return on or before February 15 of the year
for which the tax is to be assessed shall, in addition to the tax to be paid, be assessed a
penalty of ten percent of the tax assessable on such return or $10.00, whichever is greater;
provided, however, that the penalty shall in no case exceed the amount to the tax due.
(2) Provided there has been no change in status or situs of any motor vehicles, boats or trailers
and that a personal property tax return on any such motor vehicles, boats or trailers has
previously been filed with the commissioner, no returns of tangible personal property on
motor vehicles, boats or trailers with a situs within the city on January 1 need be filed with
the commissioner of the revenue.
(3) Returns of tangible personal property on motor vehicles, boats and trailers shall be filed
within 30 days of the occurrence of any of the following events, for the year for which the tax
is to be assessed:
a. A change in the name or address of the person or persons owning tangible personal
property;
b. A change in situs of the taxable personal property;
c. A change in which a person acquires one or more motor vehicles, boats and trailers for
which no personal property tax return has been filed; or
d. Any other change affecting the assessment or levy of the personal property tax on
motor vehicles, boats and trailers for which a tax return has been filed previously.
Any person who shall fail to file such return within 30 days of the occurrence of any of the changes
described in a., b., c., or d. shall, in addition to the tax to be paid, be assessed a penalty of ten percent of
the tax assessable on such return or $10.00, whichever is greater; provided, however, that the penalty
shall in no case exceed the amount of the tax due.
All ordinances, or parts of ordinances, in conflict with the provisions of this ordinance be and the
same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Reneé F. Turk –
Passed:
Effective:
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6E
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: November 28, 2022
AGENDA ITEM: Request to amend the School Capital Projects Fund budget as
approved by the School Board on October 11, 2022
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Capital Projects Fund budget was amended for fiscal year 2022-2023 by the
School Board at their meeting on October 11, 2022. The Board amended the School
Capital Projects Fund to appropriate $3,859,859 from the unallocated capital reserve funds.
The attached memo covers the various appropriation changes. Also included to this memo
is the CIP document for the six-year period of fiscal years 2024 – 2029.
FISCAL IMPACT:
Appropriation changes totaling $3,859,859 will be made to the School Capital Projects
Fund.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation change of
$3,859,859 to the School Capital Projects Fund per the attached reports. Staff also
recommends approval by City Council of the six-year CIP document submitted by the
School Board.
Salem City Schools
Capital Improvement Plan (CIP) for 2024-2029 and Projects for FY 2023
October 11, 2022
Summary of Issue:
This report is to request the Board to:
1. Approve the proposed projects for FY 2023 from the 6/30/2022 year-end balance
and the funding of these projects (Capital Reserve) as well as the approval of the
projects funded with the State Construction funds in the FY 23 budget
(Attachment A with Appendix 1 for Finishes/Flooring & Appendix 2 for
Technology lists)
2. Approve the proposed 2024-2029 Six Year CIP (Attachment B with Appendix C
for HVAC & Roofing lists)
Background:
Salem’s school buildings require on-going major maintenance projects on a regular
basis due to age. In recent years this has included such things as roofing replacement,
heating and air conditioning work, building renovations, door and window updates,
classroom upgrades and similar.
In addition, the division has used capital reserve funds traditionally to replace buses,
supplement its technology budget, and replace major cafeteria equipment on a planned
regular basis to even out future necessary outlays. With the balance available from this
past fiscal year, the projects in attachment A are the requests from the Division on how
to use these funds. Also included in attachment A, are the projects that will be funded
with the State Construction funds allotted in the State budget within the Schools
General Fund.
There are 4 categories of how a fund balance is to be reported in the Capital Projects
Fund for financial reporting purposes within the statement:
1. Restricted Fund Balance - restricted by external creditors (debt covenants)
grantors, contributors
2. Committed Fund Balance - amounts that can only be used pursuant to constraints
imposed by legislation, resolution, or ordinance and the constraints can only be
removed by the same method
3. Assigned Fund Balance - amounts that are constrained by the government’s
intent to be used for specific purposes, but neither restricted or committed
4. Unassigned Fund Balance - any residual fund balance not in the first 3 categories.
Policy Reference:
FB, Facilities Planning
Fiscal Impact:
At this time, $1,954,101 of the unallocated capital reserve funding will be categorized in
Assigned Fund Balance with the remaining being categorized as Unassigned Fund
Balance. The total projects anticipated during the current fiscal year from capital
reserve are listed in Attachment A. The State Construction funding has already been
appropriated but the items in attachment A include an update on what projects will be
funded with this allocation.
The total project requests in the CIP for the six-year period FY 2024-2029 are
$12,576,265 per Attachment B.
Recommended Motion:
Move approval of the projects for FY 2023 using funding from the 6/30/2022 year-end
balance, and request that City Council appropriate funding from these year-end fund
balances as required, and move approval of the FY 2024-2029 CIP.
10/11/2022
Attachment A
Capital reserve balance at 6/30/2022 - UNAUDITED $1,954,101
State Construction Funding $1,905,758
Less: amount to be held for contingencies
Available for FY 23 projects/future AE/construction $3,859,859
Name of Project Notes Estimated Cost
Replacement of Fan Coil Units at West
(Balance remaining)
With the bid being so high, the grant did not cover all costs. Includes A &
E fees in total costs $453,046.00 Requirement
Local Match for Extended School Year
Grant
We received the grant of $300,000 with a 20% match requirement. That
would be $60,000 $60,000.00 Requirement
Local Match for School Security Grant
We applied for the max grant of $250,000 with a 25% match requirement.
That would be $62,500. $13,395 left in account, so only $49,105 needed.$49,105.00 Requirement
Roof Replacement/Repairs Roof repairs at locations as identified by the City and Facility Study $830,159.00 City Request
ALMS Domestic Water Heater
Replacement (3) serves kitchen-locker
rooms City maintenance request. Due for Replacement $100,000.00 City Request
ALMS Replace makeup air (HEAT
RECOVERY) for Makeup air #4 (Not
Working)City maintenance request. Due for Replacement $100,000.00 City Request
ALMS HVAC Control Updates City maintenance request. Due for Replacement $80,000.00 City Request
SHS Parking Lot Lights (9)
Install new heads on current poles to South of parking lot and install new
poles and LED lights on North side. Includes all new wiring and conduit $50,000.00 City Request
Central HVAC Controls upgrade City maintenance request. Due for Replacement $35,000.00 City Request
South Salem Ditch Repairs from Erosion
Erosion matting materials are needed to correct erosion that has occurred
and is in need of correction per DEQ, per City $20,000.00 City Request
Fieldhouse Renovation Project
To continue to fund ongoing renovation project. Contingency from HS
was to cover Fieldhouse, but costs have increased to not allow the funds
to be available within the HS project $366,514.00
SHS Renovation Project
To continue to fund ongoing renovation project. Costs have reflected the
rise in inflation $300,000.00
Furniture at SHS for: Multipurpose Room,
Teacher Chairs (60), Weights in Fieldhouse
& Offices - Main & Counseling
Furnishings for new spaces within HS & Fieldhouse projects. SHS
Teachers have not had new classroom chairs in well over a decade. Last
year we purchased 48 chairs. These additional 60 should allow us to give
a new chair to everyone. Focus on students & teacher needs 1st $300,000.00
2021 Tech Infrastructure Upgrades &
Computer Replacements
Infrastructure needs and equipment replacements across Division (See
Appendix 2 for list)$300,000.00
Phase I Ceiling Tile & LED Light
Replacements at SHS
Phase I replacement of damaged ceiling tiles and replacement of lights
with LED in existing classrooms not updated with renovation $165,000.00
Restripe & Pave Parking Lots at SHS Re-do lots, areas for SHS $150,000.00
Purchase two Battery Electric Powered
School Buses and Charging Systems
The cost of diesel powered buses is expected to have a significant
increase after 2027 emissions mandates go into effect. The EPA is
offering notable funding for the purchase of electric buses and charging
stations ($250k per bus and $13k per bus per charging station)$135,000.00
Brick work at SHS 5-6 locations for loose brick $75,000.00
Remodel 2 Faculty Bathrooms at SHS Bathrooms are outdated and in need of repairs and updates $50,000.00
Outdoor Eating Area Furniture at SHS
Rubber-coated metal tables, some with and some without canopies, for
new outdoor eating area $64,335.00
East Salem Playground Equipment A need based on the VACORP safety audit $43,000.00
Finishes/Flooring Updates Flooring or finishes needs across Division (See Appendix 1 for list)$40,700.00
Salem City Schools
CIP Requests from Principals and Central Administrators - FY 2022 Fund Balance
Name of Project Notes Estimated Cost
Handicap Playground at South
With the move of the Multiple Disabilities class to South, an accessible
playground is needed in order to provide inclusive social and play
opportunities $35,000.00
Replace windows in Kindergarten hallway
at East
Windows are old & seals around them are disintegrating. Dry rot has
allowed for holes to form, which causes temperature control issues &
allows for insects to enter (bees are a common issue in this hallway due
to the small openings)$30,000.00
Electric Card Access Readers for Safety
West: Expanding electronic card access systems for main entrance and
door #'s 11, 6, will increase security eliminating door propping, etc. and
increasing quick and efficient opportunities for teachers to enter building
in safe ways. South: 6 & 7 is for downstairs 4th and 5th grade, and 10 is
PreK & K $28,000.00
Total $3,859,859
(Over)/Under Budget $0
October 2022 School Board Meeting
Inflation factor
1.03
TBD=Date To
Be
Determined
YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TBD FY 2024-2029 Comments
WHERE THE
FUNDING WILL
COME FROM:
Bond Funds $0 $0 $0 $0 $0 $0 $0
City Funding $0 $0 $0 $0 $0 $0 $0
Schools Funding $0 $0 $0 $0 $0 $0 $0
State Construction
Funds $0 $0 $0 $0 $0 $0 $0
Capital Reserve Funds
Available Now $0 $0 $0 $0 $0 $0 $0
Future Capital Reserve
Funds (below)$2,664,162 $2,752,682 $2,514,750 $1,816,060 $1,352,588 $1,221,716 $12,321,958
Other Funding Already
Appropriated $0 $0 $0 $0 $0 $0 $0
Cafeteria Fund
Balance $110,763 $51,386 $22,028 $22,689 $23,370 $24,071 $254,307
$2,774,925 $2,804,068 $2,536,778 $1,838,749 $1,375,958 $1,245,787 $12,576,265
$12,576,265
WHERE THE
FUNDING WILL BE
SPENT:
YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total
Category 1:
Recurring Projects FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TBD FY 2024-2029
General System-Wide
Roof Replacement on
Regular Schedule $1,115,750 FCR $944,514 FCR $605,000 FCR $500,000 FCR $515,000 FCR $530,450 FCR $4,210,714
Two School Buses
Annually $257,500 FCR $265,225 FCR $273,182 FCR $281,377 FCR $289,818 FCR $298,513 FCR $1,665,615
School Technology-
Infrastructure $50,000 FCR $50,000 FCR $100,000
Blade Servers used to store School
data & Switches to enable
communication between networked
devices.
School Technology-
Computer
Replacement $295,662 FCR $304,532 FCR $313,668 FCR $323,078 FCR $332,770 FCR $342,753 FCR $1,912,463 On-going replacements
School Technology-
General - Other
Computer/Smart Board
Replacement $100,000 FCR $100,000 FCR $200,000
Cafeteria/Kitchen
Equipment
Replacement $20,763 FCR $21,386 FCR $22,028 FCR $22,689 FCR $23,370 FCR $24,071 FCR $134,307 On-going replacements
Division Vehicle
Replacement $35,000 FCR $35,000
Category 2: Future
standalone projects
Band Instrument
Replacement **$60,000 FCR $60,000
GPS for Buses **$50,000 FCR $50,000
Calculator
Replacement at
Secondary levels $20,000 FCR $20,000
Reseal Tennis Courts
at SHS **$10,000 FCR $10,000
Repave Tennis Courts
at SHS $113,290 FCR $113,290
Salem City Schools 10/11/2022
Six Year Capital Improvement Plan (CIP) for FY 2024-2029
Attachment B
October 2022 School Board Meeting
Inflation factor
1.03
TBD=Date To
Be
Determined
YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TBD FY 2024-2029 Comments
Salem City Schools 10/11/2022
Six Year Capital Improvement Plan (CIP) for FY 2024-2029
Attachment B
Grand Piano & Risers
at SHS **$28,000 FCR $28,000
Lockers in PE locker
rooms at ALMS **$75,000 FCR $75,000
New Basketball Goals
at ALMS Main Gym **$20,000 FCR $20,000
Rider Floor Scrubbers $16,000 FCR $16,000 FCR $32,000
Scoreboard @ Carver
**$15,000 FCR $15,000
Gym Projector for PE
at East **$20,000 FCR $20,000
Renovate Art Room at
West **$10,000 FCR $10,000
Update Car Drop Off
Area at West $26,000 FCR $26,000
Tormach PCNC 100
Package for CTE
Program $50,000 FCR $50,000
Haas VF-2 CNC
Package $47,000 FCR $47,000
Transportation Office
Interior Renovations $25,500 FCR $25,500
Remodel 2 Faculty
Bathrooms at SHS **$50,000 FCR $50,000
3 Phase Replacement
of Fitness Center
Equipment at SHS $15,960 FCR $35,255 FCR $16,400 FCR $67,615
2 Phase Replacement
of Fitness Equipment
at ALMS $15,000 FCR $15,000 FCR $30,000
Walking Path Repairs
at West **$50,000 FCR $50,000
GW Carver Wiring
Upgrade (IT)$288,000 FCR $288,000
Phase II Field House
Fitness Equipment
Replacement $50,000 FCR $50,000
Locker Room Updates
for Welding
Department at SHS $100,000 FCR $100,000
Replace SHS Band
Carpet $25,000 FCR $25,000
NEW: Shades for
Classroom Windows at
SHS**$400,000 FCR $400,000
NEW: Phase II Ceiling
Tile & LED Light
Replacements at SHS $100,000 FCR $100,000
NEW: Remodel Track
Field House at SHS**$300,000 FCR $300,000
NEW: Painting at SHS
in CTE & Hallways**$200,000 FCR $200,000
NEW: Pavilion above
Tennis Courts at
SHS**$200,000 FCR $200,000
October 2022 School Board Meeting
Inflation factor
1.03
TBD=Date To
Be
Determined
YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TBD FY 2024-2029 Comments
Salem City Schools 10/11/2022
Six Year Capital Improvement Plan (CIP) for FY 2024-2029
Attachment B
NEW: Build new team
room(s) in boys locker
room at SHS**$200,000 FCR $200,000
NEW: Replace Carpet
with Tile in PreK rooms
and Primary Classes at
Carver**$20,000 FCR $20,000
NEW: Replace
playground equipment
at Carver $50,000 FCR $50,000
NEW: Sidewalk
extension/handicap
access to bus area at
West**$15,000 FCR $15,000
NEW: Blinds
Replacement in
classrooms at West $12,000 FCR $12,000
NEW: Gym Audio
System at West $12,278 FCR $12,278
NEW: Walking path
renovation & repair at
West**$50,000 FCR $50,000
NEW: Playground
expansion for adding
Pre-K at West $25,000 FCR $25,000
NEW: Scan old
records at ALMS $23,327 FCR $23,327
NEW: Work Stations
at FACS & Tech Ed at
ALMS $34,156 FCR $34,156
NEW: Fire Doors at
SHS - 4 pairs $45,000 FCR $45,000
NEW: Dyson Airblade
V Hand Dryers at
ALMS $20,000 FCR $20,000
NEW: CTE Air
Conditioning & Heat at
SHS**$300,000 FCR $300,000
East Salem Air Handler
Replacement $54,000 FCR $54,000
Replace Air Cooled
Chiller at Central $70,000 FCR $70,000
Replace Gym A/C Unit
at East $30,000 FCR $30,000
Replace 2 Split System
units @ West Salem
Gym $150,000 FCR $150,000
Replace Boilers at
West Salem $100,000 FCR $120,000 FCR $220,000
Upsize AHU in Section
D at ALMS $90,000 FCR $90,000
Replace Cooling Tower
at ALMS $75,000 FCR $75,000
Replace Boilers at
Carver $100,000 FCR $100,000
Replace Makeup Air
units (3) at ALMS $120,000 FCR $120,000
West Salem Office
Roof Top Unit $20,000 FCR $20,000
SHS Domestic Water
Heater for Kitchen $90,000 FCR $90,000 Café Fund Balance
October 2022 School Board Meeting
Inflation factor
1.03
TBD=Date To
Be
Determined
YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 TBD FY 2024-2029 Comments
Salem City Schools 10/11/2022
Six Year Capital Improvement Plan (CIP) for FY 2024-2029
Attachment B
SHS Walk-in
Refrigerator
(evap/condenser
/compressor)$15,000 FCR $15,000 Café Fund Balance
SHS Walk-in Freezer
(evap/condenser/
compressor)$15,000 FCR $15,000 Café Fund Balance
Category 3: Future
Projects which might
become part of a
school-wide
renovation
None $0
Category 4: School-
Wide Renovations
TBD
None $0
Category 5: Partial
School Renovations
West Salem
Elementary School
Improvements $0 BD $0 (1)
East Salem Elementary
School Improvements $0 BD $0
G W Carver
Elementary School
Improvements $0 BD $0
AIIMS Phase II Bldg
Improvements $0 BD $0
Totals $2,774,925 $2,804,068 $2,536,778 $1,838,749 $1,375,958 $1,245,787 $0 $12,576,265
Cross footing $12,576,265
Notes:
All items in BOLD ITALICS have been inflation adjusted based on School Board guidance in prior years (by 3%)
** = Formal quotes needed; internal estimates used for illustration/planning purposes
Legend:FCR=Future Capital Reserve
BD = Bond Issues by City
CR=Capital Reserve
(1) Classroom improvements were completed in 2009 and 2010 and future improvements to other areas such as
cafeteria, kitchen, libraries and offices will need to have revised cost estimates prepared at a future date
10/11/2022 Appendix 1
Name of Project Notes
Estimated
Cost
1-Painting & Drywall repairs at ALMS 3rd Floor, Closet & Stairwell $20,000.00
2-Paint student bathrooms (downstairs) at GW Carver The boys and girls restrooms need to be painted $4,000.00
3-Painting of classrooms at West
Continuation of painting of the classrooms in building due to fading, chipped
areas $3,700.00
4-Add Carpet to Room 140 at East
The concrete flooring is cold, hard and not conducive to a learning
environment for small children often on the floor $5,000.00
5-Replace carpet in Principal and AP Offices at East
Multiple floorings exist throughout the main office area. Carpet in principal's
offices are worn, dirty and contain burn holes from recent construction $3,000.00
6-Clean Stage Curtains at Carver Curtains stained and in need of cleaning $5,000.00
$40,700.00
Current Finishes/Flooring Requests
10/11/2022 Appendix 2
Name of Project Notes
Estimated
Cost
1-ALMS AutoCAD/Robotics Lab Purchase 25 laptops to replace aged systems at ALMS $32,550.00
2-SHS New Lab Laptops Purchase 24 new laptops to accommodate new lab $31,248.00
3-Albert Sensor
One on site sensor to review network traffic 24x7x365 and alert team of any
concerning findings $16,758.00
4-School Servers
6 servers to include hardware and licensing to proctor cache SOL testing and
other operational needs $49,500.00
5-Firewalls - SHS
Palo Alto 850 with one year premium support. Current firewall is at end of
life. This request is to provide a supported firewall for the student Wi-Fi in the
high school $12,700.00
6-Firewalls - Transportation
Satellite Office firewall for transportation to have full access to the school
network. Meraki MX67 $1,450.00
7-Architectural Review (IT)
Consulting hours (20) to architect division network based upon best practices
to ensure ongoing alignment with instructional needs and objectives $3,900.00
8-Server OS Updates Upgrade non-supported server operating systems $16,000.00
9-
Vulnerability Assessment and Pen Test
(BinaryLab.com)
Vulnerability Scanning, Due Diligence Assessment, and Internal or External
Penetration Test, and Corresponding Reporting: approximately 130 hours $17,000.00
10-File Server to Google Drive
Migrate legacy file system to Google Drive for Anywhere, anytime access to
division files $7,800.00
11-VMware Upgrade
VMware VSphere support ends as of October 2022. This software is used to
manage and make most of SCS servers available for use $3,500.00
12-Fabric Interconnect
End of life connectivity equipment for network servers and storage. New
Fabric Interconnects ($66,900 and installation $19,000)$85,900.00
13-Cube Router
End of life router that provides connectivity between division phone system
and SIP provider (ShenTel)$14,400.00
14-Multifactor Authentication - non Google
30 X $3 per month users plus $7,500 consulting. Employees are enforced.
This solution is for non-SCS folks who require authentication to the network $8,580.00
15-Syslog Server
Syslog is a log management application to collect logs from multiple systems
in a central space for alerting, troubleshooting and forensics $8,900.00
16-Projector - ALMS
Projector is estimated to be at least 15 years old and is becoming unreliable
for required presentations $10,000.00
Total>$320,186.00
Allocation Provided>$300,000.00
Current Technology Requests
YR 3 YR 4 YR 5 YR 6 Total
FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2020-2025
East Salem Replacement of Fan Coil Units 753,859.00$ 753,859.00$ Funded with ESSER II grant funds
GWC Replace 1 of 2 Boilers 80,000.00$ 80,000.00$
Salem High Gym Air Handler Repairs. AHU#13 serial k6d305986 70,000.00$ 70,000.00$
Central Replace Air Cooled Chiller at School Board HVAC 1 of 2 60,000.00$ 60,000.00$
ALMS Replace the Package unit that serves the office 35,000.00$ 35,000.00$
ALMS Replace Elevator Hydraulic Unit 23,000.00$ 23,000.00$
ALMS AHU in section D work HVAC RTU-3 10,000.00$ 10,000.00$
West Salem Replacement of Fan Coil Units 1,139,000.00$ 1,139,000.00$
Funded mostly with CSLFRF
Ventilation Improvement Grant
Upcoming
Ranking
1 ALMS Domestic Water Heater Replacement (3) serves kitchen-locker rooms 100,000.00$ 100,000.00$
2 ALMS HVAC Control Updates 80,000.00$ 80,000.00$
3 Central HVAC Controls upgrade 35,000.00$ 35,000.00$
5 ALMS Replace makeup air (HEAT RECOVERY) for Makeup air #4 (Not Working)100,000.00$ 100,000.00$
6 West Salem Office Roof top unit 20,000.00$ 20,000.00$
7 West Salem Replace Boilers 1 of 2 100,000.00$ 100,000.00$
8 SHS Domestic Water Heater for kitchen 90,000.00$ 90,000.00$
9 ALMS Replace Cooling Tower 75,000.00$ 75,000.00$
10 West Salem Gym (replace 2 split system units)150,000.00$ 150,000.00$
11 SHS Walk in Refrigerator (evap/condenser/compressor)15,000.00$ 15,000.00$
12 SHS Walk in Freezer (evap/condenser/compressor)15,000.00$ 15,000.00$
13 East Salem HVAC Work Replace Gym A/C Unit 30,000.00$ 30,000.00$
14 ALMS Replace makeup air units (there are four in total, three more to replace)120,000.00$ 120,000.00$
15 East Salem Air Handler Replacement in multipurpose room (cafeteria)54,000.00$ 54,000.00$
16 ALMS Upsize AHU in section D that will not adequately cool the space (design/ replace) RTU-3 90,000.00$ 90,000.00$
17 West Salem Replace Boilers 2 of 2 120,000.00$ 120,000.00$
18 East Salem Walk-in Freezer (evap/condenser/compressor)10,000.00$ 10,000.00$
19 GWC Replace 2 of 2 Boilers 100,000.00$ 100,000.00$
20 Central Replace Air Cooled Chillers at School Board (97 & 91 models) 2 of 2 70,000.00$ 70,000.00$
Totals 1,065,508.00$ 278,000.00$ 1,464,000.00$ 435,000.00$ 234,000.00$ 390,000.00$ 4,120,508.00$
4,120,508.00$
Roofing
Project Name Total
FY 2023 FY 2024 FY 2025 FY 2026 FY 2023-2026
830,159.00$ 830,159.00$
1,115,750.00$ 1,115,750.00$
944,514.00$ 944,514.00$
605,000.00$ 605,000.00$
Totals 830,159.00$ 1,115,750.00$ 944,514.00$ 605,000.00$ 3,495,423.00$
HVAC
Funded/In
Process
Locations to be determined per recommendation from City & Facility Study
Item # 6F
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: November 28, 2022
AGENDA ITEM: Consideration of any potential changes Council would like to
make in the City’s current adopted public comment
procedures at Council meetings.
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
This time has been set aside at the direction of Council for discussion of the City’s public
comment procedures for Council meetings and the consideration of any subsequent
changes.
Attached is a draft resolution with two potential changes noted should Council wish to
consider. The first would extend the deadline for a citizen to submit a request to the Clerk
of Council from Wednesday until noon on Friday of the week preceding the Council
meeting. The second would amend the guideline prohibiting speakers presenting on the
same subject from doing so in consecutive months to consecutive meetings.
FISCAL IMPACT:
None
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, NOVEMBER 28, 2022:
RESOLUTION 1441
Amended Resolution Pertaining to Public Comment Periods at Salem City Council
Meetings
WHEREAS, the City Council of the City of Salem, Virginia, highly values the input of the citizens
in making important decisions which affect the residents of our community; and
WHEREAS, the Salem City Council believes in the rights of citizens to ensure that all o f its
citizens have the opportunity to attend City Council Meetings and offer comment;
WHEREAS, City Council recognizes that freedom of speech is protected by the First Amendment
and is the hallmark of our democracy; and
WHEREAS, a Public Comment Policy encourages an atmosphere of open, respectful and
equitable communication in a public forum; and
WHEREAS, pursuant to § 15.2-1416 of the Code of Virginia Regular Meetings of Local
Governing Bodies, Salem City Council is required to set aside a portion of a public meeting at
least quarterly for public comment on issues which may be of a concern to the public; and
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Salem, Virginia,
hereby enacts the following guidelines for making public comments:
1. Public comment periods will be held the second and fourth Monday of each month at all
regular meetings of City Council, unless otherwise announced.
2. Individuals who wish to speak to Council shall submit a request to the Cl erk of Council
by noon on the Wednesday Friday prior to the regular Council meeting date.
3. Each speaker shall state his or her name, address, and topic for the submission and at the
meeting.
4. Presentation time limits for each speaker will be limited to five minutes.
5. There will be a limit of five speakers for each public comment period.
6. No individual may speak more than once per comment period.
7. Speakers should not address an item that already has a public hearing component that
same meeting.
8. A speaker may not present the same subject to Council in consecutive months meetings.
9. Speakers cannot:
• Promote private business ventures.
• Campaign for office.
• Use language that insults or demeans any person.
• Make frivolous statements.
• Address Council on issues that do not concern the services, policies, or affairs of the
City of Salem.
10. The speaker must be a Salem resident or own a business located in Salem.
11. Speakers must stay on the topic they signed-up for in their original submission.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renée F. Turk –
Passed:
Effective:
__________________________
Mayor
ATTEST:
_________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item # 6G
Date: 11/28/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: November 28, 2022
AGENDA ITEM: Receive the abstract of votes cast at the General Election held
on November 8, 2022.
SUBMITTED BY: Dana M. Oliver, General Registrar/Director of Elections
SUMMARY OF INFORMATION:
Per the Code of Virginia, a certified copy of the abstract of votes from each election must be
received and formally recorded.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends that Council receive the abstract of votes for the General Election held on
November 8, 2022.
CrYY oF SaLEM, VrRGrNra
OFFTcE oF GENERAL REGTSYRAR
ELEcToRAL BoARD
P. O. BOX 203
SALEM, VtRGtNtA 24153
DANA M. OLrvER, GENERAL REctsrRAR
SHARoN E, PRArrr DEPUTY REGTSTRAR
ZAcHARY S, AGEE, GHATRMAN
STEVEN M. SmELTZER, VrcE CHAIRMAN
XATHERTN A. ELAM, SECRETARY
November 15,2022
The Honorable Jay Taliaferro
City Manager of Salem City
114 North Broad Street
Salem, VA 24153
Dear Mr. Taliaferro:
Pursuant to provisions of 924.2-67 5 of the Code of Virginia, as amended, I hereby deliver to you
one certified copy of the Abstract of Votes cast at the General Election held on Novembet B,2022.
Sincerely,
x(r;y\ 0L^.
Dana M. Oliver
General Registrar / Director of Elections
CITY OF SALEM
GENERAL ELECTION
NOVEMBER 8,2022
Member House of Representatives
PRECINCTS
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oF % TURNOUT
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=TOTAL
=
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tro
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(,
E TOTAL
NORTHSALEM#2(0001)
coNEHURST (0002)
BEVERLY HETGHTS (0003)
WEST SALEM (0004)
NORTH SALEM #1 (0005)
souTH SALEM #1 (0006)
souTH SALEM #2 (0007)
EAST SALEM (0008)
souTH srpE HrLLS (0009)
HtppEN VALLEY (0010)
qENIEA!4q!ENLEE
TOTAL
2,237 520 23.25%
1,345 358 26.62%
1 ,1 10 469 42.250/0
1,663 489 29.40%
2,389 722 30.22%
1,450 421 29.03%
1,662
870
2,438
2,719
17,883
460 27.68%
224 25.75%
712 29.20%
770 28.32%
5,145 28;70a
181
126
68
150
237
131
121
6B
200
236
1,522
3,040
522 224
358 172
298 167
487 225
719 351
424 208
462 2s2
225 95
711 357
766 396
3,373 1,362
8,341 3,809
341 I o
;]-;;I;----r-
335 2___={-
477 I .;l ,
----]----
I341 0---t---
157 i o
1B4B 3
5,283 18
177
126
95
187
279
148
192
83
265
317
1,517
3,386
244
I
111
I
108
I 186
I zat
T
120
I
.159
I
89
294
I
262
1,563
3,397
94
182
247
I
136
i roo
i64
252
l
! 2g-3
1,434
3,196
209
116
-l-l-l
_,;
7
3
7)
-l
14
13-
ae
103
861
532
469
784
1,148
615
779
331
1,182
1,281
5,909
13,891
al
I
I
i
{
I
I
0
11t1412022
I
CITY COUNCIL
Member House of Representatives
District: 06
NAMES OF CANDIDATES ON THE BALLOT
Ben L. Cline - Republican
Jennifer Lynn Lewis - Democratic
Total Write-ln votes [From Write-lns Certifications]
[Valid Write-lns + lnvalid Write_ins = TotalWrite ln Votes]
Total Number of Overvotes for Office
ABSTRACT of VOTES
Cast in SALEM CITY, VIRGINtA
althe2022 November General Election held on November 0B,2022for,
TOTAL YOIES RECEIVED
(tN FTGURES)
5283
3040
1B
0
We, the undersigned Electoral Board, upon examination of the officialrecords deposited with the Clerk of the Circuit
Court of the election held on November 08,2022, do hereby certify that the above is a true and correct Abstract of
Votes cast at said election for the Member House of Representatives.
tLtlH,OltmbY , 20Jt-
, Chairman
Vice Chairman
, Secretary
Acting Secretary
day of
ABSTRACT of VOTES
Cast in SALEM CITY, VIRGtNtA
atthe 2022 November General Election held on November og,2022for,
Member City Council
NAMES OF CANDIDAIES ON THE BALLOT
H. Hunter Holliday lll
Byron R. "Randy" Foley
John E. Saunders
Anne Marie Green
Total Write-ln votes [From Write-lns Certifications]
[Valid Write-lns + lnvalid Write_ins = TotalWrite ln Votes]
Total Number of Overvotes for Office
TOTAL VOTES RECEIVED
(tN FTGURES)
3809
3397
3386
31 96
103
0
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit
Court of the election held on November 08,2022, do herby certify that the above is a true and correct Abstract of Votes
at the said election and do, therefore, determine and declare that the following person(s) has received the greatest
number of votes cast for the Member City Council.
1. H. Hunter Holliday lll
2. Byron R. "Randy" Foley
OVern b<r e0)2
, Chairman
, Vice Chairman
, Secretary
, Acting Secretary
City Council
Write ln
Chris Allen
Brandon Andrews
Charles Armitage
Oonald Barnett
Norman Jaackson Beamer
Jackson Beamer
Norman Jackson Beamer lll
Stan Blrkhead
Laura Blackwell
David Blackwell
Jim Bradbury
Vistor D. Cardwell
Erica Cooper
Thomas copenhaver
April Crotero
Eugenia V. Debs
Russell Dunstrom
Densen Evans
Page Fairchild
Gabriel Fairchilds
Scott Flanagan
Clayton Gaoinster
Lisa Garst
Brenda Giles
Damon Goeter
Seth Gurthie
Ross Cameron Hart
Carry Harveycutter
Dusti Hasselson
Mark Henrickson
Katrina W. Hill
Russell Wesley HuSgett
Gavin HugSett
Liz Hutton
Matt Hylton
Jamal Jackson
zalk Johnson
Billy Jones
whitney G. Kelly
Caroline A. Kelly
Marcie Kendell
loan Landolt
Rosa Luxenburgh
Michelle Lynch
Jame5 W. Martin
lim Martin
.lames Miles
James c. Miles
William casey Mills
Mike Moore
Dana Oliver
Chris Osborne
Ron Owen
Barry Parr
James A Pennix
Chadwick D Ray
Jim Rossi
Tim Roupe
Mike Rowe
Lindsay Ruch
Daniel Sapp
Tyson Scott
Richard shallnutt
Mike sholes
Randy Smith
Kam sosnewski
Shantonna Stores
Adam swisher
.,essica Swisher
,onathan Taylor
Barry Taylor
Haarold F. trent, lll
Larry Vernier
Danny Wade
Jim wallace
Elizabeth Warren
Andrew J. Williams
lohn Wright E
Number of votes
Member House of Representatives
Write ln
Lynn Brotheron
Keith Corey
HoSan M. Dellinger
John Deryer
letfrey.Johnson
Barbara Leftwich
Julian Morgan
Cynthia Munley
David Preston
Sarah Ralz
Tim Thorm
Tim Thorn
Number of votes
Item #6H
Date: 11/28/2022
November 28, 2022
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission
Recommendation
Blue Ridge Behavioral Healthcare Recommend reappointing Rev. C. Todd Hester for a three-
year term ending December 31, 2025 and endorse
reappointing Patrick Kenney as an at-large member for a
three-year term ending December 31, 2025.
Western Virginia Regional Jail Authority Recommend reappointing William D. Jones, James E.
Taliaferro, II, and April M. Staton as Members and Byron R.
Foley, Rosemarie Jordan, and Steve Garber as Alternates for
a one-year terms ending December 31, 2023.
Vacancies
Board of Appeals (USBC) Need one alternate, five-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
November 28, 2022
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Ann Tripp 12-31-24
Rev. C. Todd Hester 12-31-22
Dr. Forest Jones 12-31-23
AT LARGE MEMBERS:
Patrick Kenney 12-31-22
Helen Ferguson 12-31-23
Bobby Russell 12-31-24
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-26
Robert S. Fry, III 1-01-28
David A. Botts 1-01-25
Nathan Routt 5-11-25
Joseph Driscoll 1-01-28
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-24
N. Jackson Beamer, III 11-30-24
David A. Prosser 11-30-25
Janie Whitlow 11-30-23
Kathy Fitzgerald 11-30-24
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Frank Sellers 3-30-23
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-23
Jeff Zoller 3-1-23
Steve Belanger 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal W illiams
Jasmin Lawson Kevin Meeks
Cheryl Wilkinson Tamara Starnes
Additional alternate
Additional alternate
Parent Rep Vacant Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Mandy Hall
Derek Weeks Danny Crouse
Health Dept. - Vacant Vacant
W endel Cook Jessica Cook
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-23
Paul C. Kuhnel 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-25
Macel Janoschka 3-09-25
Sean B. Kosmann 12-14-24
Clark “Rob” Robinson Jr. 12-14-24
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-23
Cole Keister 8-09-24
Pat Dew 3-01-24
Janie Whitlow 4-09-24
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-24
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-23
J. Chris Conner 8-12-23
Margaret Humphrey 8-12-23
Garry Lautenschlager 11-23-24
Teresa Sizemore-Hernandez 4-26-23
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-26
Denise “Dee” King 7-31-26
Vicki Daulton 7-26-23
Reid Garst 7-31-26
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-24
Daniel L. Hart 2-14-24
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-24
Dee King 6-30-23
James W. Wallace, III 6-30-24
*Losing one seat on this Board due to RVARC reorganization
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-23
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-24
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Mike Tyler 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-23
W illiam “Bill” Jones 6-30-23
Alternate: Byron R. Foley 6-30-23
Alternate: John Saunders 6-30-23
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-24
Teresa Sizemore-Hernandez 12-31-24
Andy Raines 12-31-25
Stacey Danstrom 12-31-25
David Preston 12-31-23
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Betty McCrary 12-1-22
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byr on Randolph Foley 11-13-23
(vacant - full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-23
Charles E. Van Allman, Jr. 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Josh Pratt 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 term s only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-25
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-26
H. Robert Light 2-3-24
Crystal Williams(Alternate for Taliaferro) 2-3-26
vacant (Alternate for Light) 2-3-24
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-22
(Requires Oath of Office)
W illiam D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major Steve Garber