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Home My WebLink About6/8/2009 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION June 8, 2009 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on June 8, 2009, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; and Frank P. Turk, Director of Finance; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, a discussion was held regarding fees for Glenvar and Craig County students to play football in Salem; and WHEREAS, a reception for the Sheriff’s Office was held at the conclusion of the work session; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:00 p.m. Mayor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING June 8, 2009 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on June 8, 2009, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; William L. Simpson, Jr., Assistant City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney; and the following business was transacted: It was noted that Boy Scout Troop 51 members Tyler Iannalfo and Matthew Burton were present at the meeting. The May 26, 2009, work session minutes and regular meeting minutes were approved as written. Mayor Foley requested that Council receive a presentation congratulating the Sheriff’s Office on receiving State re-accreditation; and WHEREAS, Gary Dillon, Program Manager for Virginia’s Law Enforcement Accreditation Program, appeared before Council with Salem Chief of Police, James Bryant, and Pulaski Chief of Police, Gary Roche, both members of the Virginia Law Enforcement Professional Standards Commission and Mr. Dillon stated that the Salem Sheriff’s Office’s continued commitment to law enforcement excellence is demonstrated by participating and continuing their participation in this program; he further stated that all accreditation programs are designed to measure and confirm compliance of the participating agency with the professional standards in whatever discipline they are involved; he stated it is one of the only means by which citizens and government leaders can be assured that the agency is maintaining the high performance marks to which the community has the right and in Virginia, law enforcement agencies can participate in accreditation programs but are not required to; this fact further distinguishes the Salem Sheriff’s Office for their commitment to professionalism and willingness to be measured by and compared to the best in this profession ; he further stated that this commission was formed in the early 1990’s to provide agencies in the Commonwealth with an avenue for demonstrating that they meet or exceed over 180 commonly accepted standards for efficient and effective agency operation; he further stated that since then out of the 417 ITEM S1 PRESENTATION CONGRATULAT- ING THE SHERIFF’S OFFICE ON RECEIVING STATE RE- ACCREDITATION 2 eligible law enforcement agencies in the state only 77 of those have received this award; he stated that each agency that participates must meet or exceed the criteria contained in each standard by demonstrating to the Commission that they possess, utilize, and follow the adopted standards that are contained within our policies, rules, and regulations; he stated that in February, a team of certified assessors visited the Salem Sheriff’s Offices; the assessors submitted a report to the Executive Board advising that the Salem Sheriff ’s Office was in 100 percent compliance with all applicable standards as required by the Accreditation Program, and received a perfect score; only a couple of agencies that participate in the accreditation program have achieved a perfect score; he congratulated the Salem Sheriff’s Office for receiving reaccreditation on behalf of the Department of Criminal Justice Services and the Secretary of Public Safety; and WHREAS, Chief Bryant and Chief Roach presented a certification of accreditation to Sheriff Atkins; and WHEREAS, Sheriff Ric Atkins appeared before the Council and stated that it is a honor to appear before Council to receive reaccreditation on behalf of the Salem Sheriff’s Office, the citizens of Salem, and the employees of the City of Salem; he thanked his wife for her support and for the reception; he thanked Gary Dillon, Accreditation Director, members of the Commission, Chief Roach, Chief Bryant, and thanked the members of the Salem Sheriff ’s Office in achieving reaccreditation; he thanked Council for its support; and WHEREAS, Councilman Jones thanked Sheriff Atkins for his dedication and hard work on behalf of the City of Salem; he also thanked Sheriff Atkins’ family for their support; and WHEREAS, Councilwoman Johnson also thanked members of the Sheriff’s Office and the Police Department and their families for their dedication and hard work; and WHEREAS, Councilwoman Garst commended the Sheriff’s Office; and WHEREAS, Vice Mayor Givens commended the Sheriff’s Office; and WHREAS, Mayor Foley commended the Sheriff’s Office, and all law enforcement officers for their dedication and hard work; THEREUPON, presentation was received. 3 Mayor Foley reported that this date and time had been set to hold a public hearing and receive citizen input on the budget for fiscal year 2009-2010; notice of such public hearing was published in the June 4, 2009, issue of Salem Times-Register, a newspaper published and having general circulation in the City of Salem; and WHEREAS, Vice Mayor Givens congratulated city staff, department directors, and all employees throughout the city for efforts in trying to reduce costs, but still keep the same services the citizens are accustomed to receiving; and WHEREAS, Councilman Jones thanked the City Manager, Assistant City Manager, and the Director of Finance for answering questions; he stated that Salem is great because of its employees; and WHEREAS, Billye White, 1234 Forest Lawn Drive, appeared before Council and commended Council for the budget; she stated that it has been a tough year and Council has done a great job; she further thanked Council for including funding for TAP and Head Start in the 2009-2010 budget; and WHEREAS, no other person(s) appeared related to the budget; THEREUPON, public hearing was held. Mayor Foley requested that Council consider adopting Resolution 1139 establishing miscellaneous fees for fiscal year 2009-2010; and WHEREAS, it was noted that the resolution was continued from the May 26, 2009, meeting; ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Resolution 1139 was hereby adopted establishing miscellaneous fees for fiscal year 2009-2010: (HERE SET OUT RESOLUTION 1139) – the roll call vote: all – aye. Mayor Foley requested that Council consider an ordinance on second reading establishing tax rates for real estate and personal property; and ITEM 1 PUBLIC HEARING HELD TO RECEIVE CITIZEN INPUT ON THE 2009-2010 BUDGET ITEM 3 ORDINANCE ADOPTED ESTABLISHING TAX RATES FOR REAL ESTATE AND PERSONAL PROPERTY ITEM 2 RESOLUTION 1139 ADOPTED ESTABLISHING MISCELLANEOUS FEES FOR FISCAL YEAR 2009-2010 4 WHEREAS, it was noted that the ordinance was passed on first reading at the May 26, 2009, Council meeting; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, an ordinance establishing tax rates for real estate and personal property was hereby passed on first reading: (HERE SET OUT ORDINANCE) – the roll call vote: all – aye. Mayor Foley requested that Council consider an ordinance on second reading establishing the Other Post Employment Benefits (OPEB) Trust Fund; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY VICE MAYOR GIVENS, AND DULY CARRIED, an ordinance establishing the Other Post Employment Benefits (OPEB) Trust Fund was hereby adopted: (HERE SET OUT ORDINANCE) – the roll call vote: all – aye. Mayor Foley requested that Council consider the request of Total Action Against Poverty for renewal of the lease on the old Norfolk and Western Railway Passenger Station for Head Start Program for the period July 1, 2009, through June 30, 2010; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, the lease with Total Action Against Poverty on the Old Norfolk and Western Railway Passenger Station for Head Start Program was hereby renewed for the period July 1, 2009, through June 30, 2010 – the roll call vote: all – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control and storm water management for the Afton Apartments Parking Lot project at Roanoke College; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, reported that the Committee reviewed the performance bond for erosion and sediment control and storm water management for the Afton ITEM 5 LEASE RENEWED ON OLD NORFOLK AND WESTERN RAILWAY PASSENGER STATION FOR TAP HEAD START PROGRAM FOR PERIOD JULY 1, 2009, THROUGH JUNE 30, 2010 ITEM 6 BOND AND TIME LIMIT SET FOR AFTON APARTMENTS PARKING LOT PROJECT AT ROANOKE COLLEGE ITEM 4 ORDINANCE ADOPTED ESTABLISHING THE OTHER POST EMPLOYMENT BENEFITS (OPEB) TRUST FUND 5 Apartments Parking Lot project at Roanoke College and recommends setting bond at $5,291.00 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, bond and time limit for the Afton Apartments Parking Lot project at Roanoke College was hereby set at $5,291.00 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. Mayor Foley requested that Council receive report and consider awarding contract for the roof replacement of Fire Station #1; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, reported that the Committee reviewed the Request for Bid and the seven accepted bids for Fire Station #1 re-roof project and recommends awarding the contract to J. T. Morgan Roofing for $68,305.00; and WHEREAS, Councilwoman Garst questioned where the money for the project was allocated, and how the figures were determined; and WHEREAS, the Director of Finance stated that when you look the tabulation sheet, one company appeared to be the low bid when you looked a t the individual projects, but when the projects were put together, another company granted a discount when they bid the projects as a group; he stated that one piece of the project will be paid in total, with the remaining to be paid separately; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the contract for Fire Station #1 re-roof project was hereby awarded to J. T. Morgan Roofing in the amount of $68,305.00 – the roll call vote: all – aye. Mayor Foley requested that Council consider appointments to fill various boards and commissions; THEREUPON, no action was taken. There being no further business to come before the Council, the same on motion adjourned at 7:56 p.m. ITEM 8 NO ACTION TAKEN ITEM 7 CONTRACT AWARDED TO J. T. MORGAN ROOFING FOR ROOF REPLACEMENT AT FIRE STATION #1