HomeMy WebLinkAbout6/22/2009 - City Council - Minutes - RegularUNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
June 22, 2009
A work session of the Council of the City of Salem, Virginia, was held in the City
Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on June 22,
2009, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph
Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron
Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E.
Taliaferro, II, Assistant City Manager and Clerk of Council; and Frank P. Turk, Director of
Finance; and the following business was transacted:
Mayor Foley reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, a presentation was received from Melinda Payne, Director of Planning and
Economic Development and a discussion was held regarding economic development issues
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 7:22 p.m.
Mayor
Clerk of Council
UNAPPROVED MINUTES
COUNCIL MEETING
June 22, 2009
A regular meeting of the Council of the City of Salem, Virginia, was held in
the Council Chambers, City Hall, 114 North Broad Street, on June 22, 2009, at
7:30 p.m., there being present all the members of said Council, to wit: Byron
Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D.
Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S.
Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk
of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of
Planning and Economic Development; Charles E. Van Allman, City Engineer; Mike
Stevens, Communications Director; and Stephen M. Yost, City Attorney; and the
following business was transacted:
It was noted that Eli Moore with Troop 39, and Salem Police Officers
Randy Rich and Darrell Thurston were present at this meeting of Council.
The June 8, 2009, work session minutes and regular meeting minutes
were approved as written.
The report by the City Manager of the City’s activities for May 2009 was
received and ordered filed.
The report by the Director of Finance of the City’s financial status for a
eleven-month period ending May 31, 2009, was received and ordered filed.
Mayor Foley requested that Council consider an ordinance with
emergency provisions adopting the budget for fiscal year 2009 -2010; and
WHEREAS, it was noted that due to a communication error with the
Salem Times-Register, the ordinance has to be adopted with emergency
provisions in order to be effective July 1, 2009; it was also noted that the
ordinance was passed on first reading at the May 26, 2009, Council meeting;
ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY
COUNCILWOMAN JOHNSON, AND DULY CARRIED, the City Manager is hereby
authorized to begin negotiating a contract for the sale of a 2.2-acre parcel being
a portion of the property located at 1130 Lynchburg Turnpike (Tax Map #148 -1-
2) – the roll call vote: all – aye.
ITEM 1
ORDINANCE
ADOPTED WITH
EMERGENCY
PROVISIONS
ADOPTING THE
BUDGET FOR
FISCAL YEAR 2009-
2010
2
Mayor Foley requested that Council receive a report and consider closing
to the public the offices of the Treasurer, Finance, Utility Collections, and
Commissioner of the Revenue with all employees working on Wednesday, July 1,
2009, to facilitate the annual audit; and
WHEREAS, it was noted that the Building Official’s office will be open, but
no permits will be issued on this date; and
WHEREAS, the Director of Finance stated that the offices are closed to
the public to provide a “clean cut-off” to the City year; and
WHEREAS, Councilwoman Garst questioned if citizens will be able to
leave a message in order to receive a call back, or if they will be able to pay their
utility bill that day, etc.; and
WHEREAS, the Director of Finance stated that residents will be able to
drop off payments which will be credited the following day;
ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY
COUNCILWOMAN GARST, AND DULY CARRIED, the offices of the Treasurer,
Finance, Utility Collections, and Commissioner of the Revenue will be closed to
the public with all employees working on Wednesday, July 1, 2009, to facilitate
the annual audit -- the roll call vote: all – aye.
Mayor Foley requested that Council consider continuation of fiscal agent
agreements between the City and Court Community Corrections/VASAP, and the
Cardinal Criminal Justice Academy for fiscal year 2009-2010; and
WHEREAS, the Director of Finance stated that the City has acted as fiscal
agent for the above agencies for over 20 years; he stated that the City keeps the
books, does payroll, etc. for the agencies and receives a fee for providing those
services;
ON MOTION MADE BY COUNCILWOMAN GARST, SECONDED BY VICE
MAYOR GIVENS, AND DULY CARRIED, the proper City officials are hereby
authorized to execute fiscal agent agreements between the City and Court
Community Corrections/VASAP, and the Cardinal Criminal Justice Academy for
fiscal year 2009-2010 -- the roll call vote: all – aye.
ITEM 2
AUTHORIZED
CLOSING OFFICES
TO THE PUBLIC OF
TREASURER,
FINANCE, UTILITY
COLLECTIONS, AND
COMMISSIONER
OF THE REVENUE
WITH ALL
EMPLOYEES
WORKING ON
WEDNESDAY, JULY
1, 2009, TO
FACILITATE THE
ANNUAL AUDIT
ITEM 3
CONTINUATION
OF FISCAL AGENT
AGREEMENTS
BETWEEN THE CITY
AND COURT-
COMMUNITY
CORRECTIONS/
VASAP, AND THE
CARDINAL
CRIMINAL JUSTICE
ACADEMY FOR
FISCAL YEAR 2009-
2010
3
Mayor Foley requested that Council receive the Abstract of Votes cast at
the June 9, 2009, Democratic Primary Election; and
WHEREAS, Councilman Jones questioned the cost of the primary election;
and
WHEREAS, the City Manager stated that it cost approximately $10,000,
which is paid by the locality;
THEREUPON, abstract of votes cast at the June 9, 2009, Democratic
Primary Election was hereby received.
(HERE SET OUT ABSTRACT OF VOTES)
Mayor Foley requested that Council consider appointments to fill
vacancies on various boards and commissions;
THEREUPON, no action was taken.
There being no further business to come before the Council, the same on
motion adjourned at 7:41 p.m.
ITEM 4
RECEIVED
ABSTRACT OF
VOTES CAST AT
THE JUNE 9, 2009,
DEMOCRATIC
PRIMARY
ELECTION
ITEM 5
NO ACTION TAKEN