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HomeMy WebLinkAbout2/9/2009 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION February 9, 2009 A work session of the Council of the City of Salem, Virginia, was held in the City Manager’s Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, on February 9, 2009, at 6:00 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Melvin B. Doughty, Director of Water and Sewer; R. Carey Harveycutter, Director of Civic Facilities; and John P. Shaner, Director of Parks and Recreation; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, R. Carey Harverycutter, Director of Civic Facilities, and Dave Kjolhede with the Roanoke Valley Convention and Visitors Bureau gave a presentation to Council; and WHEREAS, Melvin Doughty, Director of Water and Sewer, gave a presentation to Council regarding the Water and Sewer Department; and WHEREAS, John P. Shaner, Director of Parks and Recreation, gave a presentation to Council regarding the Parks and Recreation Department; and WHEREAS, a discussion was held regarding appointments to the Roanoke Valley Greenway Commission; WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:25 p.m. Mayor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING February 9, 2009 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on February 9, 2009, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; Krystal M. Coleman, Deputy Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Communications Director; and Stephen M. Yost, City Attorney; and the following business was transacted: The minutes of the January 26, 2009, work session and regular meeting of Council were approved as written. The report by the City Manager of the City’s activities for December 2008 was received and ordered filed. Mayor Foley requested that Council receive a presentation from Melvin and Becky Crowder, Co-chairs, Salem Relay for Life; and WHEREAS, Melvin Crowder, Co-chair, Salem Relay for Life, appeared before the Council and introduced Kat Flannery, Community Manager, American Cancer Society; Becky Crowder; and Dee King, former co-chair for Salem Relay for Life; Mr. Crowder also recognized Dr. Alan Seibert as honorary co -chair for the 2009 Salem Relay for Life; he stated that Dr. Seibert could not come to the meeting this evening; he stated that they were at this meeting to present Council, employees, and the citizens of Salem a National Award; he stated that the award comes from the efforts of the 2008 Salem Relay for Life and the 2008 Roanoke College Relay for Life; he further stated that the volunteers from the two events helped the American Cancer Society raise $8.51 per capita, which was seventh in the nation; he stated that the money raised goes to support cancer research, education, advocacy, and patient services; he stated that the employees of the City of Salem and the City of Salem School System who volunteer their time to the event, help make the Salem Relay for Life the success it has been since it began in Salem nine years ago; he further thanked the volunteers, City Council, and the City of Salem for all their help; he then presented Council with the Nationwide Top Ten Per Capita Award from the American Cancer Society; ITEM 1 PRESENTATION FROM MELVIN AND BECKY CROWDER, CO- CHAIRS, SALEM RELAY FOR LIFE 2 THEREUPON, said presentation was received. Mayor Foley requested that Council receive a presentation from Beth Doughty, Executive Director, Roanoke Regional Partnership, regarding the 2008 Annual Report; and WHEREAS, Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared before the Council and stated that the Partnership has accomplished a lot over the past year; she stated that for more than 25 years, the Partnership has focused on attracting businesses to the Roanoke Valley; she stated that 40 percent of the efforts of the Partnership is still on business attraction, but the program of work has been expanded to help bring an awareness of the amenities the Roanoke Valley offers to help attract new residents, as well as businesses; she further stated that the Partnership substantially dealt with 158 companies, and 20 percent of the prospect traffic went to Salem; she introduced colleague Rob Ledger, Director of Business Development, who works directly with Melinda Payne and Judy Hough in the Planning and Economic Development office; she further stated that the Partnership’s web site has been redone and is a 360 degree presentation of the Roanoke Valley; the website now addresses living and working in the Valley, as well as more detailed information for businesses wanting to locate/relocate to the area; she discussed the various features available on the Partnership’s website, and the various websites the Partnership uses to get information out about the Roanoke Valley (i.e. Face Book, You Tube, etc.); she further stated that the Partnership has worked with a consultant, a nationally known retail expert, who has helped the Partnership “craft” the Valley’s story in order to entice retail businesses to the area; she stated that the Partnership is also promoting the outdoor activities available in the Valley; she introduced Pete Eshelman, Director Outdoor Branding; she discussed the various ways the Partnership promotes the outdoor activities for the Greater Roanoke Region, and helps promote the businesses associated with outdoor activities; she stated that the Partnership has been busy the past year; she thanked Council for its support and participation in the Roanoke Regional Partnership; and WHEREAS, Councilwoman Garst questioned the type of feedback being received from the business prospects; and WHEREAS, Rob Ledger stated that this is a challenging time; therefore, the prospects are becoming fewer and fewer; he stated that the prospects that do look at the area, want to “strike” very fast so they want to have buildings and sites already prepared, and they want as many incentives as possible; he stated ITEM 2 PRESENTATION FROM BETH DOUGHTY, EXECUTIVE DIRECTOR, ROANOKE REGIONAL PARTNERSHIP, REGARDING THE 2008 ANNUAL REPORT 3 that prospects are coming, but are hesitant to sign and are being very cautious; THEREUPON, said presentation was received. Mayor Foley reported that Council at its regular meeting held January 26, 2009, passed an ordinance on first reading rezoning the property of Barker Garden Apartments LLC, property owner, located at 1139 Easton Road (Tax Map #230-3-10) from RSF Residential Single Family District to RMF Residential Multi- Family District; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, an ordinance rezoning the property of Barker Garden Apartments LLC, property owner, located at 1139 Easton Road (Tax Map #230-3-10) from RSF Residential Single Family District to RMF Residential Multi-Family District was hereby adopted: (HERE SET OUT ORDINANCE) – roll call vote: all – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control for the Shiloh Baptist Church project ; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for erosion and sediment control for the Shiloh Baptist Church project and recommended setting bond at $11,328.00 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, bond for erosion and sediment control for the Shiloh Baptist Church project was hereby set at $11,328.00 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control for the First Baptist Church project; and ITEM 3 ORDINANCE PASSED REZONING THE PROPERTY OF BARKER GARDEN APARTMENTS LLC LOCATED AT 1139 EASTON ROAD (TAX MAP #230-3- 10) FROM RSF TO RMF ITEM 4 BOND AND TIME LIMIT SET FOR SHILOH BAPTIST CHURCH PROJECT ITEM 5 BOND AND TIME LIMIT SET FOR FIRST BAPTIST CHURCH PROJECT 4 WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for erosion and sediment control for the First Baptist Church project and recommended setting bond at $27,342.76 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, bond for erosion and sediment control for the First Baptist Church project was hereby set at $27,342.76 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control for the Carey Avenue Subdivision project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for erosion and sediment control for the Carey Avenue Subdivision project and recommended setting bond at $24,058.00 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, bond for erosion and sediment control for the Carey Avenue Subdivision project was hereby set at $24,058.00 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. Mayor Foley requested that Council consider setting bond for erosion and sediment control for the Invision Eye Fitness and Fashion project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, stated that the Committee reviewed the performance bond for erosion and sediment control for the Invision Eye Fitness and Fashion project and recommended setting bond at $33,270.00 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, bond for erosion and sediment control for the Invision Eye Fitness and Fashion project was hereby set at $33,270.00 with a time limit of twelve (12) months for completion – the roll call vote: all – aye. ITEM 6 BOND AND TIME LIMIT SET FOR CAREY AVENUE SUBDIVISION PROJECT ITEM 7 BOND AND TIME LIMIT SET FOR INVISION EYE FITNESS AND FASHION PROJECT 5 Mayor Foley requested that Council consider setting a public hearing in accordance with Section 98-94 of The Code of the City of Salem, Virginia, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, a public hearing for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months was hereby set to be held March 9, 2009 – the roll call vote: all – aye. Mayor Foley requested that Council consider appointments to fill vacancies on various boards and commissions; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, John P. Shaner was hereby reappointed to the League of Older Americans for a two-year term, said term expires March 1, 2012; and Lisa D. Garst was hereby appointed to the Roanoke Valley Greenway Commission as a staff representative – the roll call vote: all – aye. There being no further business to come before the Council, the same on motion adjourned at 8:03 p.m. ITEM 5 JOHN P. SHANER REAPPOINTED TO LEAGUE OF OLDER AMERICANS; LISA D. GARST APPOINTED TO ROANOKE VALLEY GREENWAY COMMISSION AS A STAFF REPRESENTATIVE ITEM 4 PUBLIC HEARING SET IN ACCORDANCE WITH SECTION 98- 94 OF THE CODE OF THE CITY OF SALEM, VIRGINIA, FOR THE ISSUANCE OF CERTIFICATES OF PUBLIC CONVENIENCE AND NECESSITY FOR THE NEXT TWELVE MONTHS