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Home My WebLink About10/24/2022 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, October 24, 2022, 6:30 P M Wo rk S es s io n is cancelled fo r O ctober 24, 2022 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON W O R K SE SSIO N IS CANCELLE D RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. T he following have signed up to speak at this meeting: 1) J ohn Breen - 142 Bogey Lane -Grass & More 2) Paul Henrickson - 415 Stonewall C ircle - Habitat for Humanity in the Roanoke Valley 3) Stella Reinhard - 213 N. Broad Street - Murals and Squares, Ideas Small and Large to Enhance Salem's Quality of Life and Attraction to Residents and Visitors B.Minutes C onsider acceptance of the October 6, 2022, Special Meeting minutes, the October 10, 2022, Regular Meeting minutes and the October 11, 2022, Special Meeting minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the three months ending September 2022. 5.Old Business 6.New Business A.Community F lood P reparedness F und Grant C onsider adoption of Resolution 1440 in support of the Community Flood Prevention Fund (C FPF) Grant Application. B.Administrativ e Calendar for 2023 C onsider adoption of the administrative calendar for 2023. C .Certificate of P ublic Convenience and Necessity C onsider setting the date for a public hearing in accordance with Section 98-94 of T HE C O D E O F T HE C IT Y O F SALEM, VIRGINIA, for the issuance of Certificate of Public C onvenience and Necessity for the remainder of the twelve (12) month period ending March 31, 2023 for Spartan VIP Limousine, LLC. (Suggest November 14, 2022). D.B oards and Commissions C onsider appointments to various boards and commissions. 7.C losed Session A.Closed Session Hold a closed session in accordance with Sections 2.2-3711 A (6) and (8) of the 1950 Code of Virginia as amended for: 6. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. 8. C onsultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. 8.Adjournment Item #4B Date: 10/24/2022 City Council Special Meeting MINUTES Thursday, October 6, 2022, 1:45 PM Salem Civic Center, Parlor C, 1001 Roanoke Boulevard, Salem, VA 24153 1. Call to Order A special meeting of the Council of the City of Salem, Virginia, was called to order at 1:45 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renée Ferris Turk, Mayor, presiding; together with Rob Light, Assistant City Manager and Clerk of Council; and the following business was transacted: Mayor Turk reported that this date, place, and time was set as a special meeting of City Council, in accordance with Section 4.6 (b) of The Charter of the City of Salem, Virginia, in order to interview the candidates for the Salem School Board to fill the expiring terms of Artice Ledbetter and Andy Raines; and 2. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to School Board appointments, specifically for the purpose of interviewing the School Board Candidates. Vice Mayor Wallace motioned to move to closed session at 1:45 p.m. in accordance with the provisions of Section 2.2-3711A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to School Board appointments, specifically for the purpose of interviewing the School Board Candidates. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace James Wallace motioned to reconvene at 3:41 p.m. and that in accordance with Section 2.2-3712D of the Code of Virginia, 1950 as amended to date, Council hereby certifies that in Closed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. Renee Turk seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 3. Adjournment There being no further business to come before the Council, the meeting was adjourned at 3:41 p.m. City Council Meeting MINUTES Monday, October 10, 2022, 6:30 PM Work Session is cancelled for October 10, 2022 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:33 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley (absent), William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions There were none this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. The following have signed up to speak that this meeting: No citizens signed up to speak at this meeting. B. Minutes Consider acceptance of the September 26, 2022 Regular Meeting minutes and the September 29, 2022, Special Meeting minutes. The minutes were accepted as written. 5. Old Business There was no old business. 6. New Business A. National Rural Water Association PFAS Contamination Lawsuit Authorize City Manager, on behalf of the City of Salem, to join the National Rural Water Association per-and polyfluoroalkyl substances (PFAS) Contamination Lawsuit to lessen any potential financial burden on the City of Salem citizens in the event the City discovers PFAS in any of its water sources in the future. Mr. Wallace noted that this was the contaminant that was found in the Spring Hollow Reservoir. Mr. Guynn commented that this is a similar lawsuit to the tobacco and opioid litigation. From a procedural standpoint it is a class action lawsuit. Research has been done, there is no cost to join, and it is wise to become involved in case you are later found to have the PFAS chemical. Mayor Turk noted that there had been communication with the Water Department and none of the chemical was detected in the water upon testing. The water will continue to be checked. William Jones motioned to authorize the City Manager, on behalf of the City of Salem, to join the National Rural Water Association per-and polyfluoroalkyl substances (PFAS) Contamination Lawsuit to lessen any potential financial burden on the City of Salem citizens in the event the City discovers PFAS in any of its water sources in the future. John Saunders seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley B. Appropriation of Funds Consider request to reappropriate unspent stormwater management program funds. Audit - Finance Committee James Wallace motioned to approve appropriating $37,634 to the stormwater management programs expenditure account from prior year fund balance in this account. The funds will continue to be utilized for the MS-4 and Virginia Stormwater Management programs as required by the State. John Saunders seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley C. Appropriation of Funds Consider request to amend the School Cafeteria Fund budget as approved by the School Board on September 13, 2022. Audit - Finance Committee Mayor Turk clarified that we are amending last year's budget to reflect this difference in the budget. Ms. Jordan verified this. James Wallace motioned to approve the School Board’s appropriation changes of $704,931 to the School Cafeteria Fund fiscal year 2021-2022 budget as amended by the School Board at their September 13, 2022 meeting. This change is a result of more meals eligible for Federal reimbursement being served in fiscal year 2021- 2022 than projected. John Saunders seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley D. Brown and Son Storage Lot Consider setting bond for erosion and sediment control and landscaping for Brown and Son Storage Lot. Audit - Finance Committee Mayor Turk commented that this was cleaning up several existing lots and they are pleased with the improvements. James Wallace motioned to approve bonding in the amount of $4,763.00 for erosion and sediment control and landscaping for Brown and Son Storage Lot located at 1023 & 1031 Florida Street with a time for completion set at 12 months as recommended by staff. John Saunders seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley E. Phoenix STS Building Addition & Renovation Consider setting bond for erosion and sediment control, landscaping and physical improvements for Phoenix STS Building Addition & Renovation. Audit - Finance Committee Mayor Turk noted that this location is behind the GE building and noted the physical address as well. James Wallace motioned to approve bonding in the amount of $139,469.00 for erosion and sediment control, landscaping, and physical improvements for Phoenix STS Building Addition & Renovation, located at 1501 Roanoke Boulevard with a time for completion set at 12 months as recommended by staff. John Saunders seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley F. Boards and Commissions Consider appointments to various boards and commissions. James Wallace motioned to recommend, upon CPMT approval, appointing Jasmin Lawson to replace Kevin Meeks as voting member and Kevin Meeks to replace Sherry Brown as an alternate from Court Service Unit to the Community Policy and Management Team (CPMT). William Jones seconded the motion. Ayes: Jones, Saunders, Turk, Wallace Absent: Foley 7. Adjournment Mr. Wallace noted that Council had decided to wait until the November 14, 2022, Council meeting to make announcement on School Board appointments. Mayor Turk noted that interviews had been held and Council had met with the candidates one-on-one. She also commented that the candidates are aware that the appointments will be made in November. Mayor Turk also noted that there was an upcoming forum for all candidates running for City Council this Thursday at 7:00 p.m. at Andrew Lewis Middle School. The meeting was adjourned at 6:43 p.m. City Council Special Meeting MINUTES Tuesday, October 11, 2022, 5:30 PM Salem High School in the Commons (Cafeteria) Area, 400 Spartan Drive, Salem, Virginia 24153 1. Call to Order A joint special meeting of the Council of the City of Salem, Virginia, along with the City of Salem School Board was held at Salem High School, 400 Spartan Drive, Salem, Virginia, on October 11, 2022, at 5:30 p.m., there being present the following members of said Council, to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley (absent), William D. Jones, and John Saunders; James E. Taliaferro, II, City Manager; H. Robert Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; and Crystal Williams, Assistant to the City Manager. Also present were: Dr. Curtis Hicks, Superintendent; Dr. Forest Jones, Director of Administrative Services; Mandy Hall, Director of Business Services; Scott Habeeb, Principal of Salem High School; and Susan Young, Clerk of the Board and Executive Secretary. School Board Members present were: David Preston, Teresa Sizemore-Hernandez, Artice M. Ledbetter, Nancy Bradley, and Andy Raines; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set for the Council to hold a Joint Special meeting; Mayor Turk called the Council meeting to order, and WHEREAS, David Preston, Chair of the Salem School Board, called the School Board meeting to order; and 2. New Business A. Tour The Council of the City of Salem will hold a joint meeting with the City of Salem School Board to tour the renovation at Salem High School WHEREAS, the members of City Council and City Staff and the members of the Salem City School Board and School staff toured the Salem High School facility; and 3. Adjournment There being no further business, Mr. Preston and Mayor Turk adjourned the meeting at 6:45 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-22 5,458,171$ -$ 0%-$ -$ General Property Taxes 44,905,191 761,075 2%744,641 16,434 Other Local Taxes 25,542,300 2,896,583 11%2,972,175 (75,592) Permits and Licenses 342,740 76,138 22%144,184 (68,046) Fines and Forfeitures 76,000 24,034 32%11,726 12,308 Revenue from Use of Money and Property 698,440 110,089 16%124,725 (14,636) Charges for Services 3,479,253 713,531 21%683,721 29,810 Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 114,929 41,574 36%47,303 (5,729) Miscellaneous Revenue 331,720 79,517 24%57,745 21,773 Non-Categorical Aid 3,673,007 129,761 4%130,345 (584) Shared Expenses 1,558,777 230,031 15%230,168 (137) Categorical Aid 9,043,190 1,463,063 16%1,403,030 60,033 Transfer From Other Funds 16,283,509 5,170,004 32%- 5,170,004 Total Revenues 114,667,227 11,695,401 10%6,549,763 5,145,638 Expenditures: General Government 9,402,491 2,597,754 28%2,104,027 493,727 Judicial Administration 2,657,812 652,922 25%620,787 32,135 Public Safety 20,645,548 5,449,518 26%5,084,326 365,192 Public Works 13,390,423 2,322,938 17%1,903,638 419,300 Health and Welfare 6,257,745 835,691 13%594,803 240,888 Education 24,390,382 7,507,770 31%6,573,533 934,237 Parks, Recreation and Cultural 7,036,313 1,715,309 24%1,465,839 249,470 Community Development 4,012,700 1,122,380 28%1,024,814 97,566 Non-Departmental 24,664,823 6,699,555 27%851,292 5,848,263 Contingency 859,990 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 1,249,000 - 0%- - Total Expenditures 114,667,227 28,903,837 25%20,223,059 8,680,778 Revenues Over/(Under) Expenditures -$ (17,208,436)$ (13,673,296)$ (3,535,140)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Three Months Ending September 30, 2022 Item #4C Date: 10/24/2022 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2020 -2023 FY2020 FY 2021 FY 2022 FY 2023 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending September 30, 2022 Schedule E Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2022 -$ Revenues: American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ 4,914,423$ American Rescue Plan Act Funding-NEU 26,250,208 259,581 - 259,581 25,990,627 255,581 ARPA - VA Tourism Recovery Program 70,000 - - - 70,000 - ARPA - Sports Marketing Incentive Program 5,500 - - - 5,500 - Total Revenues 31,240,131 5,174,004 - 5,174,004 26,066,127 5,170,004 Expenditures: Tourism Initiative 4,000 4,000 - 4,000 - - VA Tourism Recovery Program 70,000 - - - 70,000 - Sports Marketing Incentrive Program 5,500 - - - 5,500 - Transfer to Water & Sewer Capital Fund 13,575,000 - - - 13,575,000 - Transfer to General Fund 16,283,509 5,170,004 - 5,170,004 11,113,505 5,170,004 Contingency 1,302,122 - - - 1,302,122 - Total Expenditures 31,240,131$ 5,174,004$ -$ 5,174,004$ 26,066,127$ 5,170,004 Fund Balance, September 30, 2022 -$ City of Salem, Virginia Debt Outstanding For Period Ending September 30, 2022 Schedule F Balance Principal Balance 7/1/2022 Issuances Payments 9/30/2022 City Debt Outstanding 2011 Union First Market Refunding Bonds 770,832$ -$ (390,870)$ 379,962$ 2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550 2016B Public Improvement Bonds 581,080 - - 581,080 2019 Public Improvement Bonds 4,475,000 - - 4,475,000 2020 Public Improvement Bonds 2,160,000 - - 2,160,000 2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136 2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000 2022B Public Improvement Bonds 15,080,000 - - 15,080,000 Total City Debt Outstanding 30,647,023 - (480,295) 30,166,728 School Debt Outstanding 2011 Union First Market Refunding Bonds 1,349,168 - (684,130) 665,038 2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500 2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450 2020 Public Improvement Bonds 23,695,000 - - 23,695,000 Total School Debt Outstanding 33,581,943 - (1,436,955) 32,144,988 Total Debt Outstanding 64,228,966$ -$ (1,917,250)$ 62,311,716$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending September 30, 2022 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2022 22,261,333$ Revenues: Federal Grants 9,698,030$ 778,487$ -$ 778,487$ 8,919,543$ -$ State Grants 8,630,523 958,873 - 958,873 7,671,650 - Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 - Interest Income 83,658 190,034 - 190,034 (106,376) 106,378 Transfer From General Fund 15,876,771 9,329,523 - 9,329,523 6,547,248 5,416,585 Total Revenues 78,008,049 54,975,980 - 54,975,980 23,032,069 5,522,962 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 26,761 Colorado St Bridge Replacement 6,450,000 655,301 255,150 910,451 5,539,549 - Apperson Drive Bridge Replacement 3,364,939 532,462 224,703 757,165 2,607,774 49,872 Street Department Equipment 2020 1,229,852 1,201,137 24,590 1,225,727 4,125 - Jury Room Expansion - 3,420 - 3,420 (3,420) 3,420 Hanging Rock Battlefield Phase 2 1,420,310 211,110 997,812 1,208,922 211,388 49,102 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 105,463 89,500 194,963 909,437 - Longwood Park Restroom Replacement 139,504 139,504 - 139,504 - 645 Kiwanis Roof/Infrastructure Renovations 417,788 17,138 327,300 344,438 73,350 329 Moyer Sports Complex Renovation 27,602,491 902,909 2,024,819 2,927,728 24,674,763 34,849 Mason Creek Greenway Phase 3 2,610,681 87,457 382,786 470,243 2,140,438 28,361 Downtown Impr - E Main St/Union St 2,504,140 122,081 2,231,069 2,353,150 150,990 - Downtown Impr - E Main St/Market St 3,629,869 110,734 64,927 175,661 3,454,208 - Capital Projects Local Reserve 65,232 - - - 65,232 - Downtown Improvements Reserve 40,350 - - - 40,350 - Transfer to Schools-2020 Bonds 27,000,000 23,681,199 - 23,681,199 3,318,801 573,552 Total Expenditures 78,008,049$ 27,958,576$ 6,653,265$ 34,611,841$ 43,396,208$ 766,891 Fund Balance, September 30, 2022 27,017,404$ Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 41,751,568$ 11,804,943$ 28%10,886,385$ 918,558$ Other Electric Revenue 691,000 97,781 14%93,460 4,321 Reserve for Encumbrances 994,335 - 0%- - Total Operating Revenues 43,436,903 11,902,724 27%10,979,845 922,879 . Operating Expenses Other Power Generation - Operation 90,000 41,456 46%17,767 23,689 Other Power Generation - Maintenance 59,609 5,689 10%7,253 (1,564) Purchased Power 21,422,165 6,507,430 30%5,396,309 1,111,121 Transmission - Operation 8,513,752 2,270,970 27%1,904,980 365,990 Transmission - Maintenance 24,490 719 3%806 (87) Distribution - Operations 1,036,663 254,015 25%243,119 10,896 Distribution - Maintenance 1,279,783 335,428 26%271,758 63,670 Customer Service 616,227 158,208 26%139,234 18,974 Administration & General - Operation 2,853,467 276,145 10%42,881 233,264 Administration & General - Maintenance 239,539 73,660 31%49,845 23,815 Depreciation - 347,443 0%333,917 13,526 Capital 3,512,122 71,793 2%2,954,019 (2,882,226) Contingency 629,086 - 0%- - Total Operating Expenses 40,276,903 10,342,956 26%11,361,888 (1,018,932) Income (loss) Before Transfers 3,160,000 1,559,768 (382,043) 1,941,811 Transfers (Payment in Lieu of Taxes)(3,160,000) - 0%- - Income (loss)-$ 1,559,768$ (382,043)$ 1,941,811$ Income (loss)-$ 3,119,536$ (764,086)$ 3,883,622$ City of Salem, Virginia Electric Fund Statement of Operations For Three Months Ending September 30, 2022 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 1,923,766$ 26%1,956,917$ (33,151)$ Other Revenue 336,930 99,909 30%103,828 (3,919) Water Federal Grants Revenue - 800 0%- 800 Reserve for Encumbrances 2,922,861 -0%- - Total Operating Revenues 10,659,791 2,024,475 19%2,060,745 (36,270) . Operating Expenses Salaries of Personnel 904,254 246,612 27%216,036 30,576 Fringe Benefits 426,105 102,900 24%87,804 15,096 Contractual Services 729,128 141,160 19%108,853 32,307 Printing and Binding 2,500 -0%- - Advertising 1,000 -0%- - Utilities 421,200 100,589 24%93,426 7,163 Communications 5,800 956 16%956 - Insurance 32,250 5,893 18%4,745 1,148 Travel and Training 9,800 1,735 18%1,762 (27) Miscellaneous 63,106 37,053 59%34,956 2,097 Materials and Supplies 235,408 54,668 23%50,335 4,333 Depreciation - 213,700 0%213,935 (235) Capital 953,931 278,784 29%105,144 173,640 Contingency 177,481 -0%- - Total Production Expenses 3,961,963 1,184,050 30%917,952 266,098 Salaries of Personnel 708,001 126,145 18%133,343 (7,198) Fringe Benefits 350,902 54,885 16%56,680 (1,795) Contractual Services 825,424 178,612 22%149,110 29,502 Communications 4,950 951 19%735 216 Insurance 24,500 -0%- - Lease/Rent of Equipment 2,000 429 21%455 (26) Travel and Training 8,300 2,131 26%1,523 608 Miscellaneous 28,106 7,253 26%6,270 983 Miscellaneous Credits (240,000) (66,472) 28%(57,588) (8,884) Materials and Supplies 97,837 32,834 34%8,080 24,754 Depreciation - 27,156 0%25,244 1,912 Capital 3,301,859 760,417 23%61,992 698,425 Interest Obligations 1,471,020 (44,638) -3%(60,486) 15,848 Total Distribution Expenses 6,582,899 1,079,703 16%325,358 754,345 Income (loss) Before Transfers 114,929 (239,278)817,435 (1,056,713) Transfers (Payment in Lieu of taxes)(114,929)(41,574) 36%(47,303) 5,729 Income (loss)-$ (280,852)$ 770,132$ (1,050,984)$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Three Months Ending September 30, 2022 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 1,761,014$ 25%1,756,000$ 5,014$ Other Revenue 158,688 56,219 35%40,642 15,577 Reserve for Encumbrances 913,096 - 0%- - Total Operating Revenues 8,068,784 1,817,233 23%1,796,642 20,591 . Operating Expenses Salaries of Personnel 807,657 194,487 24%166,931 27,556 Fringe Benefits 390,329 84,091 22%69,763 14,328 Contractual Services 3,884,651 596,205 15%581,916 14,289 Printing and Binding 1,500 - 0%127 (127) Advertising 1,500 - 0%844 (844) Utilities 4,500 835 19%708 127 Communications 14,700 2,985 20%2,648 337 Insurance 18,500 - 0%- - Lease/Rent of Equipment 3,000 429 14%455 (26) Travel and Training 12,000 4,279 36%2,862 1,417 Miscellaneous 40,106 10,794 27%7,983 2,811 Miscellaneous Credits (325,000) (54,998) 17%(39,371) (15,627) Materials and Supplies 76,268 11,828 16%6,299 5,529 Depreciation - 342,839 0%341,619 1,220 Capital 1,066,533 39,588 4%57,631 (18,043) Interest Obligations 1,594,370 17,200 1%(2,920) 20,120 Contingency 478,170 - 0%- - Total Operating Expenses 8,068,784 1,250,562 15%1,197,495 53,067 Income (loss) before Transfers - 566,671 599,147 (32,476) Income (loss)-$ 566,671$ 599,147$ (32,476)$ City of Salem, Virginia Sewer Fund Statement of Operations For Three Months Ending September 30, 2022 Schedule K Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 342,600$ 96,132$ 28%79,159$ 16,973$ Box office shows 1,153,000 594,542 52%211,546 382,996 Catering and concessions 141,000 27,080 19%35,014 (7,934) Merchandise and commissions 155,500 40,489 26%32,050 8,439 Static advertising 60,000 5,875 10%22,542 (16,667) Miscellaneous income 16,000 1,202 8%4,145 (2,943) Salem Fair 598,000 541,500 91%529,067 12,433 State Grants 154,800 - 0%- - Reserve for encumbrances 33,068 - 0%- - Appropriated from Net Position 150,000 - 0%- - Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542) Total Operating Revenues 2,803,968 1,306,820 47%2,182,065 (875,245) Operating Expenses Salaries of personnel 1,266,277 384,652 30%320,054 64,598 Fringe benefits 519,588 110,773 21%94,246 16,527 Maintenance and contractual services 230,468 41,023 18%30,034 10,989 Printing and binding 500 - 0%116 (116) Advertising 21,500 8,986 42%7,621 1,365 Utilities 290,000 98,118 34%88,262 9,856 Communications 13,900 2,740 20%2,903 (163) Insurance 28,000 - 0%- - Leases and Rentals 3,200 - 0%- - Travel and training 6,300 4,474 71%199 4,275 Miscellaneous 87,203 26,282 30%22,623 3,659 Show expense 1,040,000 588,745 57%98,250 490,495 Fair expense 508,534 557,105 110%519,415 37,690 Materials and supplies 31,366 7,730 25%4,188 3,542 Capital 366,300 - 0%- - Depreciation - 68,978 0%74,861 (5,883) Total Operating Expenses 4,413,136 1,899,606 43%1,262,772 636,834 Income (loss) Before Transfers (1,609,168)(592,786) 919,293 (1,512,079) Transfers 1,609,168 402,292 25%414,792 (12,500) Income (loss)-$ (190,494)$ 1,334,085$ (1,524,579)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Three Months Ending September 30, 2022 Schedule L Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 440,396$ 167,326$ 38%151,223$ 16,103$ Concessions 116,927 17,338 15%14,872 2,466 Moyer Concessions - - 0%34,965 (34,965) Salem High Concessions 7,200 212 3%297 (85) Total Operating Revenues 564,523 184,876 33%201,357 (16,481) . Operating Expenses: Salaries of personnel 269,656 66,421 25%54,908 11,513 Fringe benefits 112,296 15,565 14%16,237 (672) Contractual services 5,719 5,347 93%1,802 3,545 Printing and binding 300 - 0%149 (149) Laundry and Cleaning 2,500 - 0%1,720 (1,720) Communications 300 39 13%37 2 Insurance 1,800 - 0%- - Miscellaneous 115,577 48,300 42%40,215 8,085 Materials and supplies 139,165 60,340 43%42,349 17,991 Depreciation - 1,096 0%1,096 - Total Catering Expenses 647,313 197,108 30%158,513 38,595 Salaries of Personnel 27,675 4,613 17%7,681 (3,068) Fringe Benefits 6,731 898 13%1,228 (330) Contractual services - 1,200 0%- 1,200 Miscellaneous 33,750 6,207 18%4,288 1,919 Materials and Supplies 24,700 4,691 19%2,795 1,896 Total Concessions Expenses 92,856 17,609 19%15,992 1,617 Salaries of Personnel - - 0%13,134 (13,134) Fringe Benefits - - 0%2,544 (2,544) Contractual services - - 0%625 (625) Miscellaneous - - 0%5,339 (5,339) Materials and Supplies - - 0%8,798 (8,798) Total Moyer Expenses - - 0%30,440 (30,440) Salaries of Personnel 2,927 - 0%603 (603) Fringe Benefits 519 - 0%58 (58) Materials and Supplies 1,880 - 0%183 (183) Total Salem High Expenses 5,326 - 0%844 (844) Income (loss) Before Transfers (180,972)(29,841)(4,432)(25,409) Transfers 180,972 - 0%- - Income (loss)-$ (29,841)$ (4,432)$ (25,409)$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Three Months Ending September 30, 2022 Catering Concessions Schedule M Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$ Revenue Premiums Paid - City 5,562,500 670,161 12% 624,728 45,433 Premiums Paid - School 4,687,000 759,219 16% 715,744 43,475 Premiums Paid - Retirees 798,000 400,271 50% 439,266 (38,995) Dental Premiums Paid 602,550 96,993 16% 99,459 (2,466) Interest Earnings 23,000 1,960 9% 1,847 113 Miscellaneous 5,000.00 - 0% 5,346 (5,346) Total Year to Date Revenues 11,678,050 1,928,604 17% 1,886,390 42,214 Expenses Health Claims 10,505,991 1,496,165 14% 1,582,406 (86,241) Dental Claims 602,550 84,039 14% 89,081 (5,042) Employee Health Clinic 469,311 65,704 14% 50,862 14,842 Consulting Services 95,348 14,494 15% 17,843 (3,349) Miscellaneous 4,850 3,889 80% 3,817 72 Total Year to Date Expenses 11,678,050 1,664,291 14% 1,744,009 (79,718) Ending Net Position -$ 6,300,544$ 6,364,411$ (63,867)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Two Months Ending August 31, 2022 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending September 30, 2022 Schedule N FV as a Cash Value Net Change Fair Value % of 9/30/2022 in Fair Value 9/30/2022 Portfolio Demand & Time Deposits Concentration Account 147,493,382$ -$ 147,493,382$ 86.2% Payroll Account 10,173 - 10,173 0.0% Revenue Recovery Account 6,424 - 6,424 0.0% Utility Billing Account 9,623 - 9,623 0.0% Box Office Account 1,353,576 - 1,353,576 0.8% Held as Fiscal Agent of: Cardinal Academy 840,739 - 840,739 0.5% Court Community Corrections 1,525,104 - 1,525,104 0.9% Held on Behalf of: Economic Development Authority 424,621 - 424,621 0.2% Total Demand & Time Deposits 151,663,642 - 151,663,642 88.6% Investments Local Government Investment Pool (LGIP) 17,014 - 17,014 0.0% Local Government Investment Pool EM (LGIP EM*) 868,183 16,194 884,377 0.5% VA State Non-Arbitrage Program (SNAP) 18,796,689 - 18,796,689 11.0% Total Investments 19,681,886 16,194 19,698,080 11.5% Total Deposits and Investments 171,345,528$ 16,194$ 171,361,722$ 100.1% * Extended Maturity Item # 6A Date: 10/24/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL COUNCIL CHAMBERS: MEETING DATE: October 24, 2022 AGENDA ITEM: Consider adoption of Resolution 1440 in Support of the Community Flood Prevention Fund (CFPF) Grant Application SUBMITTED BY: William L. Simpson, Jr. SUMMARY OF INFORMATION: The Department of Conservation and Recreation (DCR) provides funding to localities to help with the mitigation of flooding. The City of Salem is applying for this funding to help facilitate a Resiliency Plan, which will help identify flood prone areas and mitigation efforts to help alleviate the flooding impacts. Development of this plan is the first step required by DCR to allow for applications for future funding for these projects. FISCAL IMPACT: The cost to develop the Resiliency Plan is $78,942. The CFPF grant will cover 75% of this cost ($59,221), while the City of Salem would be required to provide a 25% match ($19,741). The City match portion is available in Community Development’s existing budget. STAFF RECOMMENDATION: Staff recommends that Council approve this resolution of support for the CFPF grant to allow for the development of the Resiliency Plan. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, OCTOBER 24, 2021: RESOLUTION #1440 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA AS AN ENDORSEMENT OF COMMUNITY FLOOD PREPAREDNESS FUND GRANT WHEREAS, the Department of Conservation and Recreation (DCR) has established the Community Flood Preparedness Grant (CFPF) to provide support to communities to help reduce flooding; and WHEREAS, the City of Salem has applied for CFPF grant money in the amount of $78,942, with a 25% match ($59,221 grant, $19,741 local). NOW, THEREFORE, BE IT RESOLVED, that City of Salem City Council supports this application to DCR. BE IT FURTHER RESOLVED THAT: The City of Salem hereby agrees to provide its local share for the cost of the grant in the amount of $19,741. BE IT FURTHER RESOLVED THAT: The Council of the City of Salem hereby grants authority for the City Manager, or his designee, to apply for funds and execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution #1440 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on October 24, 2022. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: Given under my hand this day of . Clerk Item # 6B Date: 10/24/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 24, 2022 AGENDA ITEM: Consider adoption of the administrative calendar for 2023 SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: Each year Council approves the City’s administrative calendar establishing regular meeting dates and holiday observances for the upcoming year. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the 2023 Administrative Calendar 2023 Administrative Calendar 2023 SALEM CITY COUNCIL MEETINGS 6:30 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 9 and 23 FEBRUARY 13 and 27 MARCH 13 and 27 APRIL 10 and 24 MAY 8 and 22 JUNE 12 and 26 JULY 10 and 24 AUGUST 14 and 28 SEPTEMBER 11 and 25 OCTOBER 9 and 23 NOVEMBER 13 and 27 DECEMBER 11 Work Sessions, if needed, may be held as part of the regular Council agenda or separately scheduled upon posting. SALEM CITY COUNCIL'S AUDIT-FINANCE COMMITTEE Meets at 4 p.m. in the City Manager's Conference Room at City Hall, 114 North Broad Street, on the Thursday preceding the first regularly scheduled council meeting date of the month (see calendar above). Meetings will be held only if there are items on the Salem City Council agenda that need to be reviewed by said committee. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS Meets the third Tuesday of each month as needed at 3:00 p.m., Council Chambers, City Hall, 114 North Broad Street. Work Sessions, if needed, may be held as part of the regular Authority agenda or separately scheduled upon posting. 2023 PLANNING COMMISSION MEETINGS 7:00 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 11 FEBRUARY 15 MARCH 15 APRIL 12 MAY 10 JUNE 14 JULY 12 AUGUST 16 SEPTEMBER 13 OCTOBER 11 NOVEMBER 15 DECEMBER 13 Work Sessions, if needed, may be held as part of the regular Commission agenda or separately scheduled upon posting. CITY HOLIDAYS City offices will be closed in observance of the following Holidays: January 2, Monday New Year’s Day January 16 Martin Luther King Day Floating Holiday* Presidents’ Day May 29 Memorial Day June 19 Juneteenth July 4 Independence Day September 4 Labor Day November 10, Friday Veterans Day November 23 & 24 Thanksgiving December 25, Monday Christmas *City offices will be open on this day NOTE: Changes to public meeting dates, times, and locations will be posted in accordance with the Code of Virginia. Item # 6C Date: 10/24/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 24, 2022 AGENDA ITEM: Consider setting the date for a public hearing in accordance with Section 98-94 of THE CODE OF THE CITY OF SALEM, VIRGINIA, for the issuance of a Certificate of Public Convenience and Necessity for the remainder of the twelve (12) month period ending March 31,2023 for Spartan VIP Limousine, LLC. (Suggest November 14, 2022). SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The City holds a public hearing and grants certificates of public convenience and necessity annually for taxicabs as deemed appropriate. Spartan VIP Limousine, LLC has requested consideration of such a certificate for the remainder of the current twelve-month period ending March 31, 2023. Per counsel, limousine service for hire falls into the same category as taxicabs. Should Council wish to consider this request, a public hearing must be held related to the application for such determination. Current certificate holders for the period ending March 31, 2023 are not impacted and have been notified accordingly. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends Council consider setting a public hearing date of November 14, 2022. Item #6D Date: 10/24/2022 October 24, 2022 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Board of Equalization of Real Estate Assessments Recommend David Prosser for reappointment by Circuit Court for a three-year term ending November 30, 2025. Personnel Board Recommend re-appointing Garry Lautenschlager for a two- year term ending November 23, 2024. Vacancies Board of Appeals (USBC) Need one alternate, five-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS October 10, 2022 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Ann Tripp 12-31-24 Rev. C. Todd Hester 12-31-22 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-22 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-23 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-23 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-22 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-23 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit John E. Saunders Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Jasmin Lawson Kevin Meeks Cheryl Wilkinson Tamara Starnes Additional alternate Additional alternate Parent Rep Vacant Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-23 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-23 J. Chris Conner 8-12-23 Margaret Humphrey 8-12-23 Garry Lautenschlager 11-23-22 Teresa Sizemore-Hernandez 4-26-23 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-23 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years John E. Saunders 6-30-24 Dee King 6-30-23 James W. Wallace, III 6-30-24 *Losing one seat on this Board due to RVARC reorganization MEMBER EXPIRATION OF TERM ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-23 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-23 W illiam “Bill” Jones 6-30-23 Alternate: Byron R. Foley 6-30-23 Alternate: John Saunders 6-30-23 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-22 Artice Ledbetter 12-31-22 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Betty McCrary 12-1-22 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-23 Charles E. Van Allman, Jr. 6-30-23 Alternate: James E. Taliaferro, II 6-30-23 Alternate: Josh Pratt 6-30-23 MEMBER EXPIRATION OF TERM VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-22 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-26 H. Robert Light 2-3-24 Crystal Williams(Alternate for Taliaferro) 2-3-26 vacant (Alternate for Light) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-22 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber