HomeMy WebLinkAbout4/13/2026 - City Council - Agenda -Regular
Agenda
Monday, April 13, 2026, 6:30 PM
Work Session, 5:30 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
2. New Business
A. Discussion Items
Overview of the Salem City School Board's Fiscal Year 2027 budget.
3. Adjournment
REGULAR SESSION
1. Call to Order
2. Pledge of Allegiance
3. Awards & Recognitions
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already having a
public hearing at the same meeting.
B. Minutes
Consider acceptance of the March 23, 2026, Work Session and Regular Meeting
minutes.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenses for the seven
months ending January 31, 2026.
Page 1 of 46
5. Old Business
6. New Business
A. Special Exception Permit
Hold a public hearing and consider the request of WILLIAMHART LLC, property
owner, for a special exception permit to allow a two-family dwelling on the property
located at 740 North Mill Road (Tax Map #48-2-7)(Advertised in the March 26, 2026,
and April 2, 2026, issues of the Salem Times-Register.) (Planning Commission
recommended approval.)
B. Annual Presentation of Budget by City Manager
Presentation of the proposed Fiscal Year 2027 Annual Budget for the City of Salem.
C. Personal Property Tax Relief Act (PPTRA)
Request to adopt a resolution setting the allocation percentage for personal property
tax relief for the 2026 tax year.
D. Appropriation of Funds - Salem Stadium Lights
Consider request to appropriate capital reserve for Salem Stadium LED
lighting. Audit-Finance Committee
7. Adjournment
Page 2 of 46
CITY COUNCIL
MINUTES
Monday, March 23, 2026 at 6:30 PM
Work Session, 5:45 PM
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem,
Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1.Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the Council
Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on
March 23, 2026, at 5:45 p.m., there being present the following members of said
Council to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice-Mayor; Council
members; Byron Randolph Foley, H. Hunter Holliday, and John Saunders; with
Renée Ferris Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob
Light, Assistant City Manager and Clerk of Council; Rosie Jordan, Director of
Finance; Laura Lea Harris, Deputy Clerk of Council; Garrett Cole, Vice-President of
GDS Associates (participated remotely); Justin Hey, Senior Project Manager with
GDS Associates (participated remotely); and Alice Wolfe, General Manager of Blue
Ridge Power Agency (participated remotely); and the following business was
transacted;
2.New Business
A.Discussion Items
Review of potential City membership in American Municipal Power, Inc.
(AMP) and resulting electric supply portfolio project opportunities from
Garrett Cole, Vice-President of GDS Associates and Alice Wolfe, General
Manager of Blue Ridge Power Agency.
Garrett Cole, Vice-President of GDS Associates, presented a review of potential City
membership in American Municipal Power, Inc. (AMP) and resulting electric supply
portfolio opportunities. Justin Hey, Senior Project Manager with GDS Associates, and
Alice Wolfe, General Manager of Blue Ridge Power Agency, were also available to
Item #4.B
Date: 4/13/2026
Page 3 of 46
respond to questions. Discussion was held, and Council asked questions on the
presentation.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at 6:31 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order at
6:30 p.m., there being present the following members to wit: Renée Ferris Turk,
Mayor; Anne Marie Green, Vice-Mayor; Council members: Byron Randolph Foley,
Hunter Holliday, and John Saunders; with Renée Ferris Turk, Mayor, presiding
together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and
Clerk of Council; Rosie Jordan, Director of Finance; Chuck Van Allman, Director of
Community Development; Clark Ruhland, Communications Specialist; and Jim
Guynn, City Attorney.
2. Pledge of Allegiance
3. Awards & Recognitions
There were none this evening.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing at the same meeting.
Donna Crotts,307 North Broad Street, summarized key points from and referenced a
1998 newsletter from the Salem Historical Society. She urged Council to take
proactive steps to preserve Salem’s historic homes and structures before additional
losses occur. She offered to circulate the original newsletter and make copies
available. Mrs. Crotts noted that Vice Mayor Green’s residence is included among
historically recognized structures listed in the publication. She expressed
appreciation for local preservation efforts. including the Preston Place Preservation
Foundation and its members for efforts to save Preston Place. She also thanked City
Council for listening to concerned citizens and emphasized the importance of
supporting historic preservation initiatives. Mrs. Crotts concluded by reiterating the
importance of learning from past preservation challenges and taking action to protect
remaining historic resources.
B. Minutes
Consider acceptance of the March 9, 2026, Work Session and Regular
Meeting minutes.
Page 4 of 46
The minutes were approved as written.
Mayor Turk requested that the City Manager provide an update on current items in
the City of Salem.
Mr. Dorsey provided several updates to Council. He noted the following events:
• March 11: Attended “Good Morning VBR” regional networking event at
Roanoke-Blacksburg Regional Airport with participation from multiple localities.
Emphasis placed on regional economic development and encouraging the use
of the local airport (“Fly ROA”) to support expanded flight options.
• March 13: Attended ribbon cutting and open house for the Kim Kyu -sik Center
for Korean Studies at Roanoke College. The event was well attended,
including family members of Kim Kyu-sik and representatives from the Korean
Embassy.
• March 13: Attended ribbon-cutting ceremony for new skate park and pump
track at Wasena Park.
• March 13–15: NCAA Division II Softball Tournament held at Moyer Sports
Complex; event drew strong attendance.
• March 17 & 19: Community Development hosted FEMA flood map open
houses; both sessions were well attended by residents reviewing updated
flood zone information.
• March 18: Attended Salem-Roanoke County Chamber Annual Awards
Breakfast at Salem Civic Center; Carey Harveycutter was recognized as
Salem Citizen of the Year.
• March 18: Participated in ceremonial “Wash Down/Push-In” event for new fire
engine at Fire Station No. 1, continuing longstanding fire service tradition.
• March 20–22: NCAA Division III Women's Basketball Championship held at
the Cregger Center at Roanoke College; Denison University won the
championship over the University of Scranton.
Mayor Turk encouraged citizens to check Salem, VA | Official Website for events in
the City of Salem.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenses for the six
months ending December 31, 2025.
The Financial Reports were received.
5. Old Business
There was no Old Business this evening.
6. New Business
Page 5 of 46
A. Taxicabs
Hold public hearing in accordance with Section 98-94 of THE CODE OF THE
CITY OF SALEM, VIRGINIA, and award Certificates of Public Convenience
and Necessity for the next twelve (12) months, beginning April 1, 2026. Date
set for public hearing at February 9, 2026, meeting. (Advertised in the March
5, 2026, issue of the Salem Times-Register.)
Mr. Light provided a brief explanation of this action taken yearly by Council. He noted
that City Council is required, per City Code, to annually award certificates of public
convenience and necessity for taxicab services (excluding ride-sharing companies)
for a 12-month period beginning April 1. Two applications have been received from
existing providers: Reid Taxi and B. Early Cab Service. The next step is to conduct a
public hearing. Following the hearing, Council will award, at its discretion, certificates
to one or both applicants.
Mayor Turk opened the public hearing.
No one came forward to speak.
Mayor Turk closed the public hearing.
Randy Foley motioned to award Certificates of Public Convenience and Necessity to
the two applicants who were identified. Hunter Holliday seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk
Nays: None
Abstaining: None
B. Roanoke Valley-Alleghany Regional Commission Annual Presentation
Council will receive the annual presentation from the Roanoke Valley-
Alleghany Regional Commission by Jeremy Holmes, Executive Director of the
Roanoke Valley-Alleghany Regional Commission.
Jeremy Holmes, Executive Director of the Roanoke Valley -Alleghany Regional
Commission, presented an overview of the Commission's projects and
accomplishments during 2025 as well as ongoing work. He shared that the
Commission is one of 21 state-designated planning districts that convene local
governments to address regional issues, including transportation, environmental
concerns, community development, and opioid response. The Commission also
serves as a liaison to state and federal agencies and advocates for regional priorities
at the state and federal levels, including recent efforts related to childcare and
workforce development. Mr. Holmes emphasized the importance of participation by
local elected officials and staff in regional planning efforts, noting active involvement
by City of Salem representatives. He highlighted key initiatives, noting that strategic
planning priorities included greater focus on implementation of adopted plans and
Page 6 of 46
enhanced technical support for localities. Mr. Holmes concluded with an invitation for
continued collaboration and feedback from Council.
C. 2025 Planning Commission Annual Report
Presentation and receipt by Council of the 2025 Planning Commission Annual
Report.
Denise P. King, Chair of the City of Salem Planning Commission, presented the
Planning Commission's 2025 Annual Report, as required per state code. She noted
that the report was included in the Council Agenda packet. She also noted the
attendance of Planning Commissioner Mark Henrickson this evening. Chair King
outlined Commission activities, noting significant time and effort devoted to planning,
review, and public engagement functions. She highlighted the development and
recent adoption of the Comprehensive Plan and the regional Hazard Mitigation
Plan. Chair King also noted that the report included summaries of site plan reviews
(handled by Community Development staff), subdivision plat approvals (it was noted
that due to changes in state code, this would now be handled administratively, and
the Planning Commission would be kept apprised), and zoning permit activity for
2025. Appreciation was expressed for Community Development staff support. This
report was presented for informational purposes; no action was required by Council.
Mayor Turk noted that the Planning Commission report was received for the record.
D. Delegation of Authority to Staff for Electric Energy Supply Congestion
Risk Management Actions - Resolution 1521
Consider delegating authority to the Electric Utility Director, Interim Electric
Utility Director, or Finance Director to execute actions necessary to manage
congestion risk for the City's energy supply.
Assistant City Manager Light reported on the City’s electric procurement process for a
new 31-month contract beginning June 1, noting that the anticipated energy supply
has been secured. He also noted that Council had previously approved an
agreement with AEP Energy Partners to participate in auction revenue rights (ARRs),
which generate monthly bill credits that may be converted into financial transmission
rights (FTRs). Mr. Light explained that transmission congestion costs are projected at
approximately $3.2 million over the contract period. Council was requested this
evening for authorization to utilize up to 75% of projected congestion costs (maximum
$2.4 million) to acquire or convert to FTRs as a cost-control strategy. GDS
Associates, Inc. will continue to evaluate transactions as they come through. Council
action was requested to delegate authority to the Electric Utility Director, Interim
Electric Utility Director, and the Director of Finance to approve FTR transactions,
subject to collaborative review.
Mayor Turk noted that the City’s electric procurement strategy has been under active
development for approximately two and a half to three years, involving close
coordination among the City Manager, Assistant City Manager, Finance Director, and
Electric Department leadership. Throughout this process, staff and consultants have
Page 7 of 46
evaluated various electricity purchasing options in an effort to better manage and
stabilize costs, while acknowledging the inherent uncertainty in energy markets and
rising utility expenses. The overarching objective is to secure the most cost -effective
approach for the benefit of Salem residents. She reiterated the need for delegated
authority to allow timely decision-making in executing the City’s procurement strategy.
Anne Marie Green motioned to adopt Resolution 1521, delegating authority to the
Electric Utility Director, Interim Electric Utility Director, or Finance Director to execute
actions necessary to manage congestion risk for the City's energy supply. John
Saunders seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk
Nays: None
Abstaining: None
E. Opioid Settlement - Resolution 1522
Adopt Resolution 1522 approving the City's participation in the proposed
combined settlement agreement resolving opioid-related claims against
Associated Pharmacies, Inc. (and American Associated Pharmacies); J.M.
Smith Corporation; Louisiana Wholesale Drug Company, Inc.; Morris and
Dickson Co.; North Carolina Mutual Wholesale Drug Company, Inc.; and
United Natural Foods, Inc. (Including its subsidiaries Supervalue and
Advantage Logistics).
Mayor Turk requested Mr. Guynn, City Attorney, to provide information on this item.
Mr. Guynn reported that the proposed action is part of an ongoing series of opioid -
related settlements, noting that this settlement involves a group of smaller pharmacy
entities consolidated into a single agreement. As with prior settlements, the exact
amount of funds to be received by the City is not yet known, although estimates have
been discussed; a definitive allocation has not been determined at this time.
Hunter Holliday motioned to adopt Resolution 1522 approving the City's participation
in the proposed combined settlement agreement resolving opioid -related claims
against Associated Pharmacies, Inc. (and American Associated Pharmacies); J.M.
Smith Corporation; Louisiana Wholesale Drug Company, Inc.; Morris and Dickson
Co.; North Carolina Mutual Wholesale Drug Company, Inc.; and United Natural
Foods, Inc. (Including its subsidiaries Supervalue and Advantage Logistics). Randy
Foley seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk
Nays: None
Abstaining: None
F. Approval of Donation to The Preston Place Preservation Foundation, Inc.
- Resolution 1523
Page 8 of 46
Consider approval of a donation to The Preston Place Preservation
Foundation, Inc. in the amount of $35,000 in order to provide support for initial
basic expenditures.
Mayor Turk requested City Manager Dorsey to provide background information on
this item.
City Manager Dorsey reported on the status of efforts related to Preston Place,
describing the action as one of the final steps in an ongoing process. The Salem
Historical Society has transferred ownership of Preston Place to the Preston Place
Preservation Foundation, Inc. Council had previously approved funding to assist the
Historical Society with museum facility needs, including roof repairs and potential
HVAC improvements. As part of the transition, the Preston Place Foundation has
submitted a proposed initial operating budget of approximately $70,000 to support
startup expenses, including utilities, maintenance, and part-time staffing, and has
requested seed funding to begin operations as a nonprofit organization. Mr. Dorsey
noted that the required documentation has been provided.
Mayor Turk expressed appreciation for the Foundation’s efforts to preserve the
property. Council also expressed support and confidence in the Foundation’s
stewardship of Preston Place.
Hunter Holliday motioned to adopt Resolution 1523 for a donation to the Preston
Place Preservation Foundation, Inc. in the amount of $35,000 to provide support for
initial basic expenditures. Anne Marie Green seconded the motion.
Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk
Nays: None
Abstaining: None
7. Adjournment
Mayor Turk thanked all in attendance this evening. She also expressed appreciation
to staff for all of their work to prepare the agenda items for this evening.
The meeting was adjourned at 7:15 p.m.
Submitted by: Approved by:
H. Robert Light Renée Ferris Turk
Clerk of Council Mayor
Page 9 of 46
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-25 7,231,368$ -$ 0%-$ -$
General Property Taxes 55,392,153 22,391,373 40% 20,555,981 1,835,392
Other Local Taxes 29,773,315 11,094,708 37% 10,994,419 100,289
Permits and Licenses 368,940 295,377 80% 261,116 34,261
Fines and Forfeitures 120,000 47,743 40%62,803 (15,060)
Revenues from Use of Money and Property 6,397,291 3,836,728 60% 4,351,769 (515,041)
Charges for Services 3,973,647 2,091,963 53% 1,977,541 114,422
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,843,333 58% 1,843,333 -
Payment in Lieu of Taxes from Water Fund 154,000 90,237 59%88,460 1,777
Miscellaneous revenues 425,713 384,364 90% 293,637 90,727
Non-Categorical Aid 3,590,803 537,251 15% 526,746 10,505
Shared Expenses 2,005,871 932,914 47% 926,631 6,283
Categorical Aid 12,066,203 5,466,749 45% 5,379,182 87,567
Non-revenues Receipts 13,742 13,742 100%67,696 (53,954)
Proceeds from Indebtedness 54,000 - 0%- -
Total Revenues 124,727,046 49,026,482 39% 47,329,314 1,697,168
Expenditures:
General Government 15,567,283 8,855,940 57% 6,920,106 1,935,834
Judicial Administration 3,525,606 1,835,451 52% 1,730,435 105,016
Public Safety 26,646,041 14,174,939 53% 14,511,459 (336,520)
Public Works 19,323,201 7,806,659 40% 6,326,666 1,479,993
Health and Welfare 9,850,176 3,723,693 38% 3,774,334 (50,641)
Education 26,948,396 16,677,148 62% 16,448,236 228,912
Parks, Recreation and Cultural 9,395,392 4,872,658 52% 4,967,282 (94,624)
Community Development 4,665,498 2,097,607 45% 2,324,594 (226,987)
Interest on long-term debt 524,815 - 0%- -
Transfers Out 6,956,743 3,170,600 46% 2,663,705 506,895
Contingency 1,323,895 - 0%- -
Total Expenditures 124,727,046 63,214,695 51% 59,666,817 3,547,878
Revenues Over/(Under) Expenditures -$ (14,188,213)$ (12,337,503)$ (1,850,710)$
City of Salem, Virginia
General Fund
Statement of Revenue and Expenditures
For Seven Months Ending January 31, 2026
Item #4.C
Date: 4/13/2026
Page 10 of 46
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
1,050,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2023 -2026
FY 2023 FY 2024 FY 2025 FY 2026
Page 11 of 46
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2023 -2026
FY2023 FY2024 FY2025 FY2026
Page 12 of 46
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
250,000.00
275,000.00
300,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2023 -2026
FY2023 FY2024 FY2025 FY2026
Page 13 of 46
City of Salem, Virginia
Debt Outstanding
For Period Ending January 31, 2026
Schedule E
Balance Principal Balance
7/1/2025 Issuances Payments 1/31/2026
City Debt Outstanding
2013 Public Improvement Bonds 798,700$ -$ (89,425)$ 709,275$
2016B Public Improvement Bonds 150,694 - - 150,694
2019 Public Improvement Bonds 3,850,000 - - 3,850,000
2020 Public Improvement Bonds 1,450,000 - - 1,450,000
2020 Public Improvement Refunding Bonds 3,797,874 - - 3,797,874
2021 Public Improvement Refunding Bonds 799,000 - (7,000) 792,000
2022B Public Improvement Bonds 13,323,000 - - 13,323,000
Total City Debt Outstanding 24,169,268 - (96,425) 24,072,843
School Debt Outstanding
2012A Public Improvement Bonds 3,818,000 - (477,250) 3,340,750
2013 Public Improvement Bonds 2,461,300 - (275,575) 2,185,725
2020 Public Improvement Bonds 22,340,000 - - 22,340,000
Total School Debt Outstanding 28,619,300 - (752,825) 27,866,475
Total Debt Outstanding
Page 14 of 46
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2026
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2025 11,843,156$
Revenues:
Federal Grants 21,254,536$ 6,053,262$ -$ 6,053,262$ 15,201,274$ (641,557)$
State Grants 15,643,182 8,819,642 - 8,819,642 6,823,540 1,736,092
Proceeds From Debt Issuance - - - -- -
Interest Income - - - -- -
Transfer From General Fund 16,058,504 16,058,502 - 16,058,502 2 1,403,700
Total Revenues 52,956,222 30,931,406 - 30,931,406 22,024,816 2,498,235
Expenditures:
Fire Station #2 Renovations & Storage Building 1,930,143 1,778,423 60,635 1,839,058 91,085 547,984
Fire Station #1 Renovations 654,000 8,826 - 8,826 645,174 -
Fire Station #3 Renovations 454,000 7,051 - 7,051 446,949 -
Fire Station Study 150,000 - - - 150,000 -
Old Animal Shelter Refurbishment 75,000 - - - 75,000 -
Colorado St Bridge Replacement 11,778,826 7,517,043 25,136 7,542,179 4,236,647 802,512
Apperson Drive Bridge Replacement 10,329,896 3,503,304 5,237,427 8,740,731 1,589,165 1,187,365
Valleydale Streetscape Improvements 1,500,000 552,909 - 552,909 947,091 -
Upland Drive Storm Drain and Curb & Gutter 250,000 - - - 250,000 -
4th Street/Union Street Storm Sewer Upgrades 650,000 23,805 23,805 47,610 602,390 23,805
Roanoke Boulevard Storm Drain Upgrades 100,000 - - - 100,000 -
Texas Street/Idaho Street Pond 100,000 - - - 100,000 -
Bainbridge Drive Storm Drain Expansion 225,000 - - - 225,000 -
Truck Storage Building 750,000 41,059 1,025 42,084 707,916 8,009
Pedestrian Crossings 469,464 29,842 30,958 60,800 408,664 29,842
Streambank Stabilization 241,200 - - - 241,200 -
Courthouse Foundation Repairs 25,000 3,183 - 3,183 21,817 3,183
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 951,317 788,229 24,954 813,183 138,134 192,662
Moyer Sports Complex Renovation 229,344 219,520 - 219,520 9,824 62,454
Mason Creek Greenway Phase 3 3,119,430 395,956 113,637 509,593 2,609,837 18,884
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Library Lawn Special Events Space 500,000 - - - 500,000 -
Library Renovation 250,000 - - - 250,000 -
Roanoke River Greenway - Apperson to Cook 2,121,155 - - - 2,121,155 -
Concourse Public Restrooms Renovation 175,000 - - - 175,000 -
Elizabeth Campus Greenway Phase 2 1,372,761 71,500 - 71,500 1,301,261 -
Downtown Impr - E Main St/Market St 5,440,677 4,438,082 34,667 4,472,749 967,928 1,478
Downtown Impr - E Main St/White Oak 2,311,825 90,246 5,250 95,496 2,216,329 2,285
Downtown Impr - College Ave 3,256,307 - 196,200 196,200 3,060,107 -
Page 15 of 46
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2026
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Downtown Impr - Boulevard 250,000 - 185,000 185,000 65,000 -
Capital Projects Local Reserve 1,131,428 - -- 1,131,428 -
Downtown Improvements Reserve 443,090 - -- 443,090 -
Excess Local Funding Reserve 1,326,359 - -- 1,326,359 -
Total Expenditures 52,956,222$ 19,470,478$ 5,938,694$ 25,409,172$ 27,547,050$ 2,880,463
Page 16 of 46
City of Salem, Virginia
Capital Reserve Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2026
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2025 21,945,583$
Revenues:
Transfer From General Fund 22,192,716$ 22,192,716$ -$ 22,192,716$ 0$ -$
Total Revenues 22,192,716 22,192,716 - 22,192,716 0 -
Expenditures:
Capital Reserve 17,036,216 - - - 17,036,216 -
Fire Equipment 2,400,000 997,516 1,332,752 2,330,268 69,732 997,516
Police Vehicle Replacement 548,100 444,734 67,987 512,721 35,379 444,734
Salem Stadium Scoreboard Replacement 200,000 200,000 - 200,000 - 121,382
Spartan Field - New LED Lights 518,400 - 462,177 462,177 56,223 -
Salem Memorial Park Renovations 1,240,000 - 1,200,534 1,200,534 39,466 -
Civic Center Scoreboard Replacement 250,000 225,907 - 225,907 24,093 57,392
Total Expenditures 22,192,716$ 1,868,157$ 3,063,450$ 4,931,607$ 17,261,109$ 1,621,024
Page 17 of 46
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 52,914,865$ 31,392,169$ 59% 31,346,624$ 45,545$
Other Electric Revenue 640,905 530,955 83%483,386 47,569
Gain on Sale of Assets - 210 0%- 210
Reserve for Encumbrances 1,160,962 - 0%- -
Appropriated from Net Position 200,000 - 0%- -
Total Operating Revenues 54,916,732 31,923,334 58% 31,830,010 93,324
.
Operating Expenses
Other Power Generation - Operation 125,000 28,731 23%51,042 (22,311)
Other Power Generation - Maintenance 112,024 54,987 49%55,409 (422)
Purchased Power 29,730,000 16,666,498 56% 17,277,152 (610,654)
Transmission - Operation 9,705,233 5,465,754 56%5,534,252 (68,498)
Transmission - Maintenance 47,902 3,107 6%6,710 (3,603)
Distribution - Operations 1,248,983 742,311 59%675,997 66,314
Distribution - Maintenance 1,732,617 1,003,314 58%911,640 91,674
Customer Service 739,842 408,255 55%417,309 (9,054)
Administration & General - Operation 2,592,211 522,749 20%293,965 228,784
dministration & General - Maintenanc 256,694 176,513 69%138,859 37,654
Depreciation - 1,020,763 0%1,025,319 (4,556)
Capital 4,869,835 2,335,965 48%1,475,845 860,120
Contingency 596,391 - 0%- -
Total Operating Expenses 51,756,732 28,428,947 55% 27,863,499 565,448
Income (loss) Before Transfers 3,160,000 3,494,388 3,966,511 (472,123)
Transfers (Payment in Lieu of Taxes) (3,160,000) (1,843,333) 58%(1,843,333) -
Income (loss)-$ 1,651,055$ 2,123,178$ (472,123)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Seven Months Ending January 31, 2026
Page 18 of 46
Schedule I
Operating Revenues
Current Year
Budget Year to Date Budget Year to Date Variance
Services 8,761,544$ 5,053,733$ 58%4,909,683$ 144,050$
Other Revenue 533,970 550,636 103%331,753 218,883
Water Federal Grants Revenue 12,000 - 0%11,780 (11,780)
Interest Income - 32,426 0%6,819 25,607
Gain On Sale Of Assets - 2,385 0%- 2,385
Reserve for Encumbrances 287,256 - 0%- -
Appropriated from Net Position 3,820,000 - 0%- -
Total Operating Revenues 13,414,770 5,639,180 42%5,260,035 379,145
.
Operating Expenses
Salaries of Personnel 1,174,952 637,358 54%605,091 32,267
Fringe Benefits 517,726 286,625 55%276,679 9,946
Contractual Services 694,706 335,861 48%343,106 (7,245)
Printing and Binding 2,500 680 27%66 614
Advertising 1,000 175 17%- 175
Utilities 567,772 320,573 56%315,817 4,756
Communications 5,900 2,028 34%2,573 (545)
Insurance 36,500 24,868 68%32,769 (7,901)
Travel and Training 9,800 5,191 53%4,768 423
Miscellaneous 80,297 50,991 64%59,287 (8,296)
Materials and Supplies 359,381 131,178 37%144,090 (12,912)
Depreciation - 510,259 0%507,341 2,918
Capital 287,795 116,836 41%255,415 (138,579)
Interest Obligations - 41,313 0%64,045 (22,732)
Contingency 264,676 - 0%- -
Total Production Expenses 4,003,005 2,463,934 62%2,611,047 (147,113)
Salaries of Personnel 883,400 482,400 55%499,908 (17,508)
Fringe Benefits 407,397 223,174 55%231,406 (8,232)
Contractual Services 1,241,688 732,340 59%680,963 51,377
Printing and Binding 500 75 15%66 9
Advertising - 175 0%- 175
Communications 4,850 1,843 38%3,036 (1,193)
Insurance 37,500 28,549 76%36,204 (7,655)
Lease/Rent of Equipment 2,000 1,391 70%876 515
Travel and Training 7,600 2,367 31%2,016 351
Miscellaneous 34,597 21,775 63%19,479 2,296
Miscellaneous Credits (290,000) (264,412) 91%(268,556) 4,144
Materials and Supplies 260,528 176,021 68%56,043 119,978
Depreciation - 171,653 0%135,186 36,467
Capital 1,376,857 138,389 10%1,475,061 (1,336,672)
Interest Obligations 1,742,848 52,835 3%62,223 (9,388)
Bond Costs - - 0%16,499 (16,499)
Total Distribution Expenses 5,709,765 1,768,575 31%2,950,410 (1,181,835)
Income (loss) Before Transfers
Transfer to Water Capital Fund (3,548,000)- 0%- -
Transfer (Payment in Lieu of Taxes) (154,000)(90,237) 59%(88,460) (1,777)
Income (loss)
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Seven Months Ending January 31, 2026
Page 19 of 46
Schedule J
Operating Revenues
Current Year
Budget Year to Date Budget Year to Date Variance
Services 7,706,888$ 4,399,603$ 57%4,352,060$ 47,543$
Other Revenue 210,000 164,108 78%139,541 24,567
Reserve for Encumbrances 135,685 - 0%- -
Total Operating Revenues 8,052,573 4,563,711 57%4,491,601 72,110
.
Operating Expenses
Salaries of Personnel 1,027,292 467,084 45%474,686 (7,602)
Fringe Benefits 480,351 217,539 45%221,220 (3,681)
Contractual Services 3,564,455 1,565,975 44%1,718,711 (152,736)
Printing and Binding 1,500 75 5%133 (58)
Advertising 1,500 350 23%- 350
Utilities 5,472 2,832 52%2,966 (134)
Communications 14,850 9,109 61%8,195 914
Insurance 16,500 18,482 112%15,807 2,675
Lease/Rent of Equipment 1,800 380 21%876 (496)
Travel and Training 12,000 5,144 43%3,461 1,683
Miscellaneous 44,516 25,118 56%23,767 1,351
Miscellaneous Credits (270,000) (116,631) 43%(130,222) 13,591
Materials and Supplies 88,220 35,146 40%46,734 (11,588)
Depreciation - 873,635 0%840,064 33,571
Capital 166,161 41,098 25%255,134 (214,036)
Interest Obligations 1,932,079 17,573 1%23,213 (5,640)
Contingency 485,877 - 0%- -
Total Operating Expenses 7,572,573 3,162,909 42%3,504,745 (341,836)
Income (loss) before Transfers 480,000 1,400,802 986,856 413,946
Transfer to Sewer Capital Fund (480,000) - 0%- -
Income (loss)
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Seven Months Ending January 31, 2026
Page 20 of 46
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 405,023$ 234,321$ 58%217,180$ 17,141$
Box office shows 1,887,681 2,787,481 148%489,069 2,298,412
Merchandise and commissions 310,800 287,501 93%170,881 116,620
Static advertising 60,000 47,050 78%30,125 16,925
Miscellaneous income 20,000 19,060 95%13,030 6,030
Interest Income 1,500 3,536 236%768 2,768
Salem Fair 690,000 601,869 87%672,481 (70,612)
Reserve For Encumbrances 165,581 - 0%- -
Appropriated from Net Position 206,325 - 0%- -
Total Operating Revenues 3,746,910 3,980,817 106%1,593,534 2,387,283
Operating Expenses
Fringe benefits 554,190 315,632 57%292,228 23,404
Maintenance and contractual services 406,834 255,157 63%136,452 118,705
Printing and binding 500 694 139%180 514
Advertising 25,000 14,832 59%19,564 (4,732)
Utilities 427,363 250,098 59%248,987 1,111
Communications 11,400 6,415 56%6,479 (64)
Insurance 32,000 37,436 117%30,570 6,866
Leases and Rentals 3,200 2,639 82%2,639 0
Fair expense 646,681 551,758 85%547,197 4,561
Materials and supplies 50,000 26,174 52%20,441 5,733
Depreciation - 196,438 0%181,586 14,852
Total Operating Expenses 6,400,266 6,069,508 95%3,254,405 2,815,103
Income (loss) Before Transfers (2,653,356)(2,088,691) (1,660,871) (427,820)
Transfers 2,653,356 1,187,583 45%1,147,792 39,791
Income (loss)
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Seven Months Ending January 31, 2026
Page 21 of 46
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date % of Budget
Prior Year
Year to Date Variance
Catering 764,000$ 656,319$ 86%370,963$ 285,356$
Concessions 177,500 155,934 88%101,313 54,621
Moyer Concessions 100,000 76,580 77%51,538 25,042
Salem High Concessions 14,000 8,308 59%6,387 1,921
Reserve For Encumbrances 74,210 - 0%- -
Operating Expenses:
Salaries of personnel 354,775 190,950 54%184,464 6,486
Fringe benefits 108,831 54,495 50%58,461 (3,966)
Contractual services 33,465 19,843 59%17,878 1,965
Printing and binding 300 - 0%- -
Advertising 2,000 - 0%- -
Laundry and Cleaning 1,500 - 0%- -
Communications 200 96 48%113 (17)
Insurance 2,000 1,408 70%1,522 (114)
Miscellaneous 40,612 57,536 142%17,770 39,766
Materials and supplies 247,500 200,198 81%136,341 63,857
Capital 74,210 74,528 100%- 74,528
Depreciation - 2,081 0%2,061 20
Contingency 36,261 - 0%- -
Total Catering Expenses 901,654 601,134 67%418,610 182,524
Salaries of Personnel 65,183 47,514 73%45,648 1,866
Fringe Benefits 13,001 9,516 73%10,171 (655)
Contractual services 25,000 26,223 105%9,015 17,208
Miscellaneous 150 81 54%(344) 425
Materials and Supplies 54,500 56,025 103%31,259 24,766
Total Concessions Expenses 157,834 139,359 88%95,749 43,610
Salaries of Personnel 37,740 20,729 55%14,225 6,504
Fringe Benefits 11,713 4,035 34%4,205 (170)
Contractual services 22,500 6,760 30%13,177 (6,417)
Miscellaneous - (58) 0%(18) (40)
Materials and Supplies 33,000 24,795 75%21,196 3,599
Total Moyer Expenses 104,953 56,260 54%52,785 3,475
Salaries of Personnel 10,818 1,910 18%3,367 (1,457)
Fringe Benefits 2,679 410 15%630 (220)
Contractual 1,500 - 0%- -
Miscellaneous - (18) 0%2 (20)
Materials and Supplies 3,400 1,874 55%1,667 207
Total Salem High Expenses 18,397 4,176 23%5,666 (1,490)
Income (loss) Before Transfers (53,128)96,213 (42,609)138,822
Transfers 53,128 - 0%- -
Income (loss)
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Seven Months Ending January 31, 2026
Catering
Concessions
Page 22 of 46
City of Salem, Virginia
Water and Sewer Capital Funds
Statement of Revenues and Expenditures
For Period Ending January 31, 2026
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Water Capital Fund
Expenditures:
North Salem Water Improvements 7,650,000$ 51,370$ 9,519$ 60,889$ 7,589,111$ 35,325$
Well Construction 2,792,843 2,521,814 268,278 2,790,092 2,751 981,511
Franklin St Water Tank Replacement 677,432 605,236 - 605,236 72,196 25,659
Blackwood Tank Rehab and Replacement 820,000 - 5,750 5,750 814,250 -
Litchell/Wildwood Pump Station Replace 350,000 15,321 8,250 23,571 326,429 15,321
Waterline - Howard Dr and Jackson Dr 170,880 27,108 143,772 170,880 - 27,108
Waterline Design and Replacement 1,225,566 - - - 1,225,566 -
Contingency 50,000 - - - 50,000 -
Total Expenditures 13,736,721$ 3,220,849$ 435,569$ 3,656,418$ 10,080,303$ 1,084,924$
Sewer Capital Fund
Expenditures:
Roanoke River Upper Sewer Rehab 7,154,710$ -$ -$ -$ 7,154,710$ -$
Wiley Ct Sewer Improvements 375,000 - - - 375,000 -
Pomeroy Sewer System Upgrade 1,860,000 48,600 14,400 63,000 1,797,000 48,600
Mason Creek Interceptor Upgrade 740,000 231,792 478,751 710,543 29,457 205,020
Contingency 50,000 - - - 50,000 -
Total Expenditures 10,179,710$ 280,392$ 493,151$ 773,543$ 9,406,167$ 253,620$
Page 23 of 46
Schedule N
Budget Year to Date to Date Year to Date Variance
Beginning Net Position -$ 8,144,763$ 9,399,213$ (1,254,450)$
Revenue
Premiums Paid - City 6,153,355 3,049,972 50% 2,965,878 84,094
Premiums Paid - School 5,175,000 2,446,299 47% 2,527,246 (80,947)
Premiums Paid - Retirees 830,000 573,170 69% 463,347 109,823
Dental Premiums Paid 597,000 301,426 50% 302,657 (1,231)
Interest Earnings 470,000 168,185 36% 218,860 (50,675)
Miscellaneous 40,000 -0%27,091 (27,091)
Total Year to Date Revenues 13,265,355 6,539,052 49% 6,505,079 33,973
Expenses
Health Claims 12,025,936 6,465,722 54% 6,714,424 (248,702)
Dental Claims 597,000 283,120 47% 245,333 37,787
Employee Health Clinic 546,469 247,028 45% 214,577 32,451
Consulting Services 91,050 32,634 36%42,537 (9,903)
Miscellaneous 4,900 4,764 97%4,408 356
Total Year to Date Expenses 13,265,355 7,033,268 53% 7,221,279 (188,011)
Ending Net Position -$ 7,650,547$ 8,683,013$ (1,032,466)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Six Months Ending December 31, 2025
Page 24 of 46
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending January 31, 2026
Schedule O
Demand & Time Deposits
Total Demand & Time Deposits
Investments
Total Investments
Total Deposits and Investments
Page 25 of 46
Item #: 6.A.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: April 13, 2026
AGENDA ITEM: Special Exception Permit
Hold a public hearing and consider the request of
WILLIAMHART LLC, property owner, for a special exception
permit to allow a two-family dwelling on the property located
at 740 North Mill Road (Tax Map #48-2-7)(Advertised in the
March 26, 2026, and April 2, 2026, issues of the Salem
Times-Register.) (Planning Commission recommended
approval.)
SUBMITTED BY: Maxwell Dillon, Planner
SUMMARY OF INFORMATION:
Zoning: RSF Residential Single Family
Land Use Plan Designation: Residential
Existing Use: Vacant
Proposed Use: Two family dwelling
The subject property (740 North Mill Road) consists of an approximately 0.74-acre
tract of land which currently sits within the RSF Residential Single Family zoning
district. The surrounding parcels are primarily single family homes, though there are a
few two-family dwellings in the neighborhood. Additionally, the property to the rear of
740 North Mill Road was recently rezoned to RMF Residential Multi Family to be
developed with townhomes.
Because of its irregular shape, this parcel is considered a pipestem (or flag) lot by the
Salem Zoning Ordinance. As a result, the long, narrow “stem” is not buildable, and all
setbacks are measured in the “pipe” portion of the lot. A portion of the stem is located
within the 100-year floodplain, though the buildable portion of the pipe is not
impacted. The applicant is requesting a Special Exception Permit to allow the
construction of a two family dwelling (duplex), and the concept plan indicates each unit
will contain three bedrooms.
Upon review by City Departments, Fire/EMS expressed concern about the width of
Page 26 of 46
the drive access at North Mill Road for larger vehicles. As noted in the March 11, 2026
Planning Commission meeting minutes attached, this item was discussed. The owner's
representative advised that the radii would be widened. If approved, development
standards will require the entire driveway/parking area to be bituminous concrete or
concrete from the right of way to the rear building line. The minimum number of
parking spaces is satisfied on the concept plan (2 per dwelling unit). Building plans will
be required to meet all applicable codes to ensure adequate and safe separation
between units.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends Council consideration of this Special Exception Permit request.
ATTACHMENTS:
1. 740 North Mill Road SEP application
2. Concept Plan
3. Signed affidavit of mailing list
4. March 11, 2026 PC minutes
5. Council meeting owner notification letter -740 North Mill Road Special Exception
Permit
6. Legal Ad 3.26
7. Legal Ad 4.2
Page 27 of 46
Application Data for Application Number: Z26-30031
Application Type Zoning
Application Sub-Type Special Exception
Applicant Brushy Mountain Engineering, PLLC
Location 740 NORTH MILL RD SALEM VA 24153
Applicant Address 3553 Carvins Cove Road Property Owner WILLIAMHART LLC
Salem,VA,24153 Owner Address 808 PENDLETON DR
Tax Parcel 48-2-7 SALEM, VA,24153
Section Question Answer
Details and
Scope of Work
Please provide a detailed description of the work
associated with this application.
Special Exception Permit requested to allow for a
two-family residence.
Existing
Structure Info
Year Built
Property Description Vacant Land
Number of Stories
Number of Rooms
Number of Bedrooms
Number of Bathrooms
Type of Roof
Type of Exterior
Type of Basement
Finished Square footage of Primary Building 0.00
Parcel
Information
Lot Size Acres 0.74
Lot Size SQFT 32252.00
Zoning Classification RSF
Legal Description NEW TRACT A 0.7404 AC WILLIAMHART LLC &
PID 8383
Special
Exception
Details
Please advise Current Zoning type RSF - Residential Single Family District
Please advise current use Undeveloped vacant
Please advise future use Two-family residence
Please advise designation from the future land
use map
Residential
Is the building or parcel in a district currently
designated as historic
No
If yes, describe the proposed measures for
meeting the standards of the Department of
Historic Resources
Application Information
Page 28 of 46
Special
Exception
Details
This Special Exception/Use Not Provided For is
being requested in order to?
Allow for construction of a new two-family residence
in RSF.
Describe in detail how you plan to develop the
property for the proposed use and any
associated uses
See attached concept plan.
Describe why the proposed use or exception is
desirable and appropriate for the area
The subject property is an unusual shape and the
proposed development plan allows for financially
feasible development.
What measures will be taken to assure that the
proposed use or exception will not have a
negative impact on the surrounding vicinity?
The proposed structure will be quality new
construction with a paved driveway.
Is the subject property located within the
Floodplain District?
Yes
If yes, describe the proposed measures for
meeting the standards of the Floodplain
Ordinance
Proposed residence will be constructed with lowest
opening to be more than 2 feet above the 100-year
flood elevation.
Have you provided a conceptual plan of the
proposed development, including general lot
configurations and road locations?
Yes
Are the proposed lot sizes compatible with
existing parcel sizes in the area?
Existing lot. Proposed concept plan complies with
building setback requirements.
Page 29 of 46
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Page 33 of 46
PLANNING COMMISSION
MINUTES
Wednesday, March 11, 2026, at 6:30 PM
Work Session, 5:30 PM, Council Chambers Conference Room, City Hall,
114 North Broad Street, Salem, Virginia 24153
Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session meeting of the Planning Commission of the City of Salem, Virginia, was
held in the Council Chambers Conference Room, City Hall, 114 North Broad Street, at
5:30 p.m., on Wednesday, March 11, 2026, there being present the following members of
said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson,
and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with
Chris Dorsey, City Manager and Executive Secretary, ex officio member of said
Commission, Charles E. Van Allman Jr., Director of Community Development; Mary
Ellen Wines, Planning & Zoning Administrator, Maxwell S. Dillon, Planner, Jim Guynn,
City Attorney, and Tammy Dunn, PermitTechnician; and the following business was
transacted:
Chair Denise King reported that this date, place, and time had been set in order for the
Commission to hold a work session. The work session meeting was called to order at
5:32 p.m.
A discussion was held on the following items:
2. New Business
A. Items for the March agenda
1. 740 North Mill Road – two family dwelling
B. Items for the April agenda
1. 213 Rutledge Circle – two family dwelling
3. Adjournment
Chair King adjourned at 6:04 p.m.
Page 34 of 46
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was held in
the Council Chambers, City Hall, 114 North Broad Street, at 6:30 p.m., on Wednesday,
March 11, 2026, there being present the following members of said Commission, to wit:
Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt,
constituting a legal quorum, with Chair King, presiding; together with Chris Dorsey, City
Manager and Executive Secretary, ex officio member of said Commission, Charles E. Van
Allman Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning
Administrator, Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney, and the
following business was transacted:
Chair King called the March meeting of the City of Salem Planning Commission to order at 6:30
p.m. Reporting that this date, place, and time had been set in order for the Commission to hold a
public meeting.
A. Pledge of Allegiance
B. Roll call
Mr. Routt - Here
Mr. Henrickson - Here
Mr. Beamer - Here
Mr. Garst - Here
Chair King – Here
2. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the January 14, 2026, work session and
regular meeting.
Chair King stated that under the consent agenda, are the minutes of January 14, 2026, Planning
Commission work session and regular meeting. Chair King asked the Commission if anyone had
any questions, additions, or comments. Hearing none, the minutes were accepted.
3. Reports
A. Site Plan and Subdivision Plat approvals
Max Dillon referenced a one-page report included in the agenda packet acknowledging the number
of approved site plans over the past couple of months since the Commission didn’t meet in
February. The report shows no site plan approvals in January, two in February. There were two
Subdivision Plat approvals in January and three in February.
Page 35 of 46
Chair King asked the Commission if anyone had any questions, additions, or comments. Hearing
none the meeting continued to the next item.
B. 2025 Planning Commission Annual Report
Chair King explained that the 2025 Planning Commission Annual Report is a report that
summarizes everything the Planning Commission did in the year 2025. If the Commission
approves this report, it is then presented to City Council for their information. Chair King asked
if anyone had any questions, additions, or comments. Hearing none Chair King asked for a motion.
Mr. Beamer made a motion to approve the report and submit said report to City Council. Mr.
Garst 2nd the motion.
Roll Call Vote
Mr. Routt – Aye
Mr. Henrickson – Aye
Mr. Beamer – Aye
Mr. Garst – Aye
Chair King – Aye
4. Unfinished Business – none
5. Public Hearing Item
Consider the request of WILLIAMHART LLC, property owner, for a
special exception permit to allow a two-family dwelling on the property
located at 740 North Mill Road (Tax Map # 48-2-7)
Proper legal notice has been given and all adjoining property owners have been notified of said
hearing.
Chair King asked if there was anyone on the staff wanting to say something about this matter.
Mr. Henrickson recused himself from this vote due to consulting with the property owner about
the property being discussed.
Chair King invited the representative of the applicant to come forward and state their name,
address, and how they are relevant to this matter.
Barney Horrell from Brushy Mountain Engineering introduced himself as the representative of
the property owner. Mr. Horrell stated that he had provided a packet with a concept plan
showing drawings of a duplex on this residential single-family lot, understanding that duplexes
in residential single-family zones require a special exception permit. Mr. Horrell continued
stating that the surrounding area has quite a few rentals, helping to provide some housing for
Roanoke College students. He noted this lot is oddly shaped like a pan handle, and the property
owner purchased a little bit of additional ground from the property owner of 744 North Mill
Road to help fit this type of structure. The Majority of the lot is in a flood plain, but the location
of the house is up on the old railroad bed making it elevated sufficiently out of the flood plain.
He stated this house will not be very visible from the road, and this property backs up to the
Wheeler property which is going to be developed. He mentioned this property is not located
Page 36 of 46
near the creek that runs through the Wheeler property. Mr. Horrell stated he would be happy to
answer any questions.
Chair King explained that when there are site plans submitted, they go through other departments
within the city so that everyone is aware of what is being proposed. A question has been brought
to the Commission’s attention about the access and the turning of a fire truck or EMT truck and
their ability to turn into the driveway based on the plans that were provided.
Mr. Horrell agreed that getting a fire truck into the site and turned around would be very
challenging, even as a single-family residence.
Chair King stated that the concern from the fire department was with the width of the driveway
not being any bigger than it was.
Mr. Horrell commented that the plans show a 12-foot paved drive, that is the width of an average
lane size on a highway.
Ms. Wines clarifying that the fire department’s concerns were more with the width of the
entrance at the street and the ability to turn into the property.
Mr. Horrell, understanding the clarification, stated that they would be happy to widen the radii
out. He noted his plans usually use the standard driveway dimensions for drawings but making it
bigger wouldn’t be a problem.
Chair King reiterated it was the width of the access point to North Mill Road.
Mr. Horrell stated that there was a little access easement granted by the applicant to the adjoining
rental property because that driveway comes through the front of his parcel. The concept plan
shows this and maybe the driveways can be blended and take advantage of that.
Chair King asking Mr. Horrell what was going to be done to the front entrance of the property
where the light pole is now, it seems to be all brush and asked if this driveway was going to be to
the east side or to the west side or will it come straight out.
Mr. Horrell answered that the property owner did hire an excavator to do some grading in the
back of the property already. When this project was first presented the idea was to share the
driveway with the property at 740 North Mill Road, but the owner of that property expressed he
wanted his own driveway. It will be a grading challenge since the part of the driveway is in the
floodplain not the floodway.
Mr. Dorsey wanted to know how close this property was to the old railroad bridge located in that
area.
Mr. Horrell stated that the property is immediately to the west of that bridge.
Mr. Garst, looking at the concept plan, stated that it looked like it was about 30 feet based on
scale.
Mr. Horrell continued that he did have to set the house off the property line 25 feet.
Page 37 of 46
Chair King expressed her concern about turning off North Mill Road but was pleased to see the
site lines were good coming out of this property.
Mr. Horrell explained that he only had 40 feet or less of frontage to work with.
Chair King asked if anyone else had any questions or comments for the property representative.
Hearing none, she opened the public hearing at 6:41 PM.
Chair King invited anyone who would like to speak or comment on this matter to come forward
and give their name and address.
Chair King asked Ms. Wines if there were any calls, emails, or correspondence from anyone
about this matter.
Ms. Wines answered no ma’am.
Chair King, seeing no one, closed the public hearing at 6:41 PM and asked for a motion.
Mr. Routt made a motion to recommend approval. Mr. Beamer 2nd the motion.
Roll Call
Mr. Routt aye
Mr. Henrickson abstained
Mr. Beamer aye
Mr. Garst aye
Chair King aye
6. Other Business – None
7. Adjournment
Chair King stated there was no additional business for the Planning Commission and the
meeting was adjourned at 6:42p.m.
Page 38 of 46
March 12, 2026
William Hart, LLC
808 Pendleton Drive
Salem, VA 24153
RE: Petition For Special Exception Permit
740 North Mill Road
Salem VA 24153
Tax Map # 48-2-7
To Whom It May Concern:
You and/or your agent shall appear before City Council on Monday, April 13,
2026, at 6:30 p.m. in the Council Chambers, First Floor, Salem City Hall, 114
North Broad Street, Salem, Virginia for consideration of your Special Exception
request for the above-referenced property.
If you have any questions regarding this matter, please contact our office at
(540) 375-3016.
Sincerely,
H. Robert Light
Assistant City Manager/Clerk of Council
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Item #: 6.B.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: April 13, 2026
AGENDA ITEM: Annual Presentation of Budget by City Manager
Presentation of the proposed Fiscal Year 2027 Annual
Budget for the City of Salem.
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
In accordance with Section 4.6(b) of the Charter of the City of Salem, Virginia, City
Manager Dorsey will present the Fiscal Year 2027 budget to City Council.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends that Council receive information regarding the proposed Fiscal Year
2027 Annual Budget.
ATTACHMENTS:
None
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Item #: 6.C.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: April 13, 2026
AGENDA ITEM: Personal Property Tax Relief Act (PPTRA)
Request to adopt a resolution setting the allocation
percentage for personal property tax relief for the 2026 tax
year.
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The Personal Property Tax Relief Act of 1998 established a State-wide program to
provide relief to owners of personal use motor vehicles. The Act was amended in 2004
and 2005, capping tax relief at $950 million for all Virginia localities for tax years 2006
and beyond. PPTRA funds are allocated to individual localities based on each
government’s pro rata share of tax year 2004 payments from the Commonwealth. The
City uses the “Specific Relief” method to allocate the relief at the same percentage
across the board to the first $20,000 of personal use vehicle value. Vehicles valued at
$1,000 and below receive 100% tax relief.
FISCAL IMPACT:
The City’s share of the $950 million is $2,588,707 which has remained the same since
2006. The relief percentage is calculated to distribute these funds across all eligible
vehicles. City Council is required by the Commonwealth to annually adopt a resolution
setting the percentage reduction in personal property tax for that year. The rate
computed for 2026 is 43.5%.
STAFF RECOMMENDATION:
Adopt the attached resolution that establishes the percentage reduction for personal
property tax relief at 43.5% for the City of Salem for the 2026 tax year.
ATTACHMENTS:
1. Resolution 1524 Personal Property Tax Relief April 13 2026
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IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, April 13, 2026:
Resolution 1524
A RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL
PROPERTY TAX RELIEF IN THE CITY OF SALEM, VIRGINIA FOR THE 2025 TAX
YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section
58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in
item 503.E (Personal Property Tax Relief Program or “PPTRA”) of Chapter 951 of the 2005 Acts of Assembly
and qualifying vehicle with a taxable situs within the City commencing January 1, 2026, shall receive personal
property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance adopted by the City Council on December
12, 2005.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA,
as follows:
1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal
use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 43.5% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 43.5% tax relief
on the first $20,000 of value; and
4. That all other vehicles which do not meet the definition of qualifying (for example, including but not
limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any
form of tax relief under this program.
5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully
to use all available PPTRA funds allocated to the City of Salem by the Commonwealth of Virginia.
6. Supplemental assessments for tax years 2006 and prior shall be deemed non-qualifying for purposes
of state tax relief and the local share due from the taxpayer shall represent 100% of the assessed
personal property tax.
7. That this resolution shall be effective from and after the date of its adoption.
Upon a call for an aye and a nay vote, the same stood as follows:
Renée F. Turk –
Anne Marie Green –
Byron Randolph Foley –
H. Hunter Holliday –
John E. Saunders –
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
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Item #: 6.D.
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: April 13, 2026
AGENDA ITEM: Appropriation of Funds - Salem Stadium Lights
Consider request to appropriate capital reserve for Salem
Stadium LED lighting. Audit-Finance Committee
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The Salem Stadium field lighting is in need of replacement. Current lighting was
installed in 1985 and modified in 1999. The current fixtures are no longer
manufactured, making it difficult and expensive to find parts and bulbs. Additionally,
the lighting does not meet current standards. This project was originally intended for
Council consideration in the City's upcoming Fiscal Year 2027 budget as a capital
reserve funded request. However, funding approval in the current fiscal year is
requested in order to mitigate additional costs. The Amos Alonzo Stagg Bowl will
return to Salem Stadium in 2027, at which time the stadium will need to comply with
NCAA broadcast standards for lighting. At present, this would require the City to rent
truck-mounted temporary lights at a cost of approximately $50,000 to $69,000 to meet
the required levels as determined by the NCAA and television network. The not-to-
exceed cost for the lighting replacement project is $750,000.
FISCAL IMPACT:
Appropriating capital reserve to convert the Salem Stadium field lighting to LED will
upgrade the field lighting to current lighting standards and avoid the future cost of rental
lights. Additionally, future operation and maintenance costs associated with the field
lighting will be mitigated as the LED lights utilize less electricity and the warranty covers
all maintenance needs for a ten-year period.
STAFF RECOMMENDATION:
Staff recommends transferring $750,000 from the Capital Reserve expenditure account
21-012-0205-54900 and to the Salem Stadium LED Lighting expenditure account 21-
053-0205-54973, with any unused funds transferred back to the Capital Reserve
expenditure account upon completion of the project.
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ATTACHMENTS:
None
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