HomeMy WebLinkAbout9/26/2022 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, September 26, 2022, 6:30 PM
Work S es s io n is c ancelled for S ep temb er 26, 2022
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
W O R K SE SSIO N IS CANCELLE D
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing component at the same meeting. T he following have signed up to speak at this meeting:
1) Stella Reinhard - 213 North Broad Street - C ity Hall
2) Ben Early - 1415 Antrim Street - Update to C ouncil in regards to Virginia State cell phone
law
B.Minutes
C onsider acceptance of the September 12, 2022, Work Session and Regular Meeting minutes.
C .F inancial Report
C onsider acceptance of the Statement of Revenues and Expenditures for the two months
ending August 2022.
5.New Business
A.Salem Band B oosters
C onsider request from the Salem Band Boosters for a donation ($3,344.60) equal to the
amount of admissions tax paid in connection with the annual Drum Corps International
Summer Music Games Competition held on August 2, 2022, at the Salem Stadium.
B.B oards and Commissions
C onsider appointments to various boards and commissions.
C .P urchase of P roperty
Authorize the City Manager to finalize and execute documents necessary to purchase
approximately 12 acres adjacent to Mill Lane in Salem.
6.C losed Session
A.Closed Session
Hold a closed session in accordance with Sections 2.2-3711 A (29) and (7) of the 1950 C ode
of Virginia as amended for:
1) For discussion of the award of a public contract involving the expenditure of public funds,
and discussion of the terms of such contract, where discussion in an open session would
adversely affect the bargaining position or negotiating strategy of the City; and
2) For C onsultation with legal counsel and briefings by staff members or consultants pertaining
to actual or probable litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body.
7.Adjournment
Item #4B
Date: 9/26/2022
City Council Meeting
MINUTES
Monday, September 12, 2022, 6:30 PM
Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on September 12, 2022, at 6:00 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Crystal Williams, Assistant to the City Manager; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and
2. New Business
A. Discussion Items
1) Response to public comments
2) American Rescue Plan Act funds update
WHEREAS, Council discussed public comments during the Citizen Comment
section of the Council agenda; and requested that staff set aside time in
subsequent work sessions for follow-up on questions or issues that warrant
further Council input; and
WHEREAS, Finance Director Rosemarie Jordan and Assistant City
Manager Rob Light presented an update on the American Rescue Plan Act
(ARPA) funding expenditure plan; and reviewed current fiscal year CIP
plan projects funded with excess ARPA revenue that would be brought
before Council as a future action item for formal appropriation.
3. Adjournment
WHEREAS, there being no further business, Mayor Turk adjourned the meeting at
6:24 p.m.
Item #4B
Date: 9/26/2022
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order
at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph
Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant
City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance;
Chuck Van Allman, Director of Community Development; Mike Stevens, Director
of Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
3. Bid Openings, Awards, Recognitions
A. Recognition of Constitution Week and Fort Lewis Chapter of NSDAR
Present Proclamation to Elizabeth Vincel, Chapter Regent of the Fort Lewis
Chapter of the National Society Daughters of the American Revolution
(NSDAR) in recognition of Constitution Week 2022.
Mayor Turk read and presented a Proclamation to Chapter Regent of the Fort Lewis
Chapter of the NSDAR, Elizabeth Vincel, and other Chapter members, in recognition
of Constitution Week. She noted that the signing of Constitution of the United
States of America took place on September 17th at 4:00 in the afternoon and that
Constitution Week honors the signing of the Constitution.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component at the same meeting. The following have
signed up to speak at this meeting:
1) John Breen - 142 Bogey Lane - Looking for answers
John Breen, 142 Bogey Lane, addressed Council. He expressed concern about
transparency by Council Mr. Breen requested that council change the current
speaking rules and allow speakers to address any topic and to allow this with notice
only being required prior to commencement of Council meeting.
Item #4B
Date: 9/26/2022
B. Minutes
Consider the acceptance of the August 22, 2022, Regular Meeting minutes.
The minutes were accepted as written.
5. Old Business
A. Vacation of Right of Way
Consider ordinance on second reading permanently vacating and disposing of an
approximate 0.046 acres if an unopened alley situated off Dalewood Avenue.
(Approved on first reading at the August 22, 2022, meeting).
Randy Foley motioned to approve ordinance on second reading permanently
vacating and disposing of an approximate 0.046 acres if an unopened alley situated
off Dalewood Avenue. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Randy Foley motioned Motion. seconded the motion.
6. New Business
A. Salem City School Board
Hold a public hearing to receive the views of citizens within the School
Division regarding the School Board appointment for the expiring terms ending
December 31, 2022 of two members of the City of Salem School Board. (As
advertised in the September 1, 2022, issue of the Salem-Times Register).
Mayor Turk noted that four people have applied for the two positions at this point:
Robyn Goodpasture, Stacy Danstrom, Rachel Thompson, and Andy Raines. She
noted that if anyone else wished to be considered that they needed to state their
name at this point.
Mayor Turk opened the public hearing.
Each of the four candidates spoke and provided information for Council and citizens
present on their experience and qualifications they felt would make them assets to
the School Board. All of them expressed a strong desire to serve the City of Salem
in this capacity.
Rachel Thompson, 201 S. College Avenue, was the first candidate to address
Council. Anastasia Gonzalez Danstrom, 2865 Gleneagles Road, was the next
Item #4B
Date: 9/26/2022
candidate to speak. Third, Robyn Goodpasture, 225 Northern Trail, spoke on
behalf of her desire to become a member of the School Board. Andy Raines, 1305
Winston Drive, current School Board member, was the last candidate to address
Council.
Natalie DiFusco-Funk spoke on behalf of Rachel Thompson as a friend, parent, and
teacher.
Christine Poarch -spoke on behalf of Rachel Thompson as a friend and partner at
Poarch Thompson Law firm. She submitted a letter in support of Mrs. Thompson
to Council.
Adele Morris, 2670 Turnberry Road, spoke on behalf of Stacy Danstrom.
Ella Poarch, Senior at Salem High School, spoke on behalf of Rachel Thompson.
Ben Lockhart, 1324 St. Jude Street, pastor in Catawba, spoke on behalf of Rachel
Thompson.
Mayor Turk closed the public hearing. She acknowledged the appreciation that
City Council has for the Superintendent and the Salem School Board members for
their hard work and the many hours they put in to take care of the students. She
expressed appreciation to Artice Ledbetter for her service on the Salem School
Board and the City of Salem.
Mayor Turk noted that Council will be interviewing the applicants and will make
appointments before the current terms expire on December 31, 2022. She thanked
all of the applicants for being there and for wanting to serve in this way.
B. Appropriation of Funds
Consider request to adjust funding for the renovation to James I. Moyer Sports
Complex. Audit - Finance Committee
Local funding of $870,500 was identified in the fiscal year 2021 General Fund
operating budget and transferred to the Capital Projects Fund for design work on the
James I. Moyer Sports Complex renovations. After fully funding the project on
July 25, 2022, the $870,500 is no longer needed and can be transferred back to the
General Fund contingency account.
James Wallace motioned to approve transferring $870,500 from the Moyer Sports
Complex Renovation account to the Transfer To General Fund account and
appropriating $870,500 to the Transfer From Capital Projects account and the
Contingency account. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 9/26/2022
C. Appropriation of Funds
Consider request to appropriate additional local funding for Downtown
Improvements from Union Street to Broad Street. Audit - Finance Committee
These funds are included in the Fiscal Year 2023 budget and will result in this
phase of the Downtown Revitalization Project being fully funded. Design work and
procurement have been completed.
James Wallace motioned to appropriate $250,000 to the Transfer from General
Fund revenue account and to the Downtown Improvement – E Main/Union Street to
Broad Street expenditure account. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
D. Appropriation of Funds
Consider request to amend the School Operating Fund budget and the School
Grant Fund budget as approved by the School Board on August 9, 2022. Audit
- Finance Committee
James Wallace motioned to approve appropriation changes of $3,427,173 and
$78,845 to the School Operating Fund and the School Grants Fund, respectively as
amended by the School Board at their August 9, 2022 meeting. Randy Foley
seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
E. Appropriation of Funds
Consider request to appropriate American Rescue Plan Act (ARPA) Tourism
Grant funds. Audit - Finance Committee
These funds were provided through the Virginia Tourism Corporation through a
formula allocation across all Virginia cities and counties and will be used for
marketing initiatives not previously budgeted.
James Wallace motioned to appropriate $70,000 in grant revenue to ARPA – VA
Tourism Recovery Program- Revenue account and increase the budget for the
ARPA – VA Tourism Recovery Program – Expenses Account by $70,000. John
Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 9/26/2022
F. Appropriation of Funds
Consider request to accept and appropriate Local Law Enforcement (LOLE)
Grant Funds. Audit - Finance Committee
These funds will be used to purchase traffic warning devices that will be worn by
the officers when they are working in the school crossing zones.
James Wallace motioned to accept the $1,139 grant from the Virginia Department of
Criminal Justice Services and to appropriate $1,139 in grant revenue to Police
Federal Grants Revenue account and $1,139 to the Police Federal Grants
Expenditure account for the purpose stated above. John Saunders seconded the
motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
G. Appropriation of Funds
Consider request to appropriate American Rescue Plan Act (ARPA) Sports
Marketing Incentive Program funds. Audit - Finance Committee
Jim Wallace motioned to appropriate $5,500 in grant revenue to ARPA Sports
Marketing Incentive Program Grant Revenue Account and increase the budget for
ARPA Sports Marketing Incentive Program Grant Expense Account by $5,500.
Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
These grant funds were awarded for offsetting costs related to hosting the
November, 2022, CIAA Volleyball Championship at the Salem Civic Center.
Mayor Turk noted that the CIAA will be holding a Volleyball Championship and the
Football Championship on the same weekend, November 12, 2022 at the Salem
Civic Center. She encouraged citizens to attend.
H. Appropriation of Funds
Consider request to accept and appropriate Virginia Criminal Justice
Foundation Grant funds. Audit - Finance Committee
James Wallace motioned to accept the $4,000 grant from the Virginia Criminal
Justice Foundation received by the City Commonwealth Attorney's Office for
training needs not currently budgeted and to appropriate $4,000 in grant revenue to
Grants- other account and $4,000 to the grants – other Costs account for the purpose
stated above. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Item #4B
Date: 9/26/2022
I. Appropriation of Funds
Consider request to appropriate additional highway maintenance funding from
the state for various projects. Audit - Finance Committee
James Wallace motioned to appropriate $1,380,000 of highway maintenance
carryover funds for projects that will be completed in Fiscal Year 2023 to the
following accounts:
Bridge Repairs - $575,000
Resurfacing roads - $175,000
Signal System - $255,000
Machinery And Equipment - $200,000
Storm Drains – Maintenance - $175,000
Highway maintenance funds may only be used for maintenance costs as determined
by the State. These projects fall within the guidelines of the highway maintenance
program. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
J. Children's Therapy
Consider setting bond for erosion and sediment control and landscaping for
Children's Therapy. Audit - Finance Committee
Jim Wallace motioned to approve bonding in the amount of $6,470 for erosion and
sediment control and landscaping for Children’s Therapy located at 928 South
College Avenue with a time for completion set at 12 months as recommended by
staff. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
Mr. Foley noted for the public's information that this location is at the corner of 8th
and College. This has been a hair salon for a number of years. Mr. Jones added
that it is next to Chip & Jo's Restaurant.
Mayor Turk expressed appreciation to City Staff for the work they had done in
applying for all of the grants.
Item #4B
Date: 9/26/2022
K. Comp and Class Study
Request to authorize the City Manager to finalize and execute a contract with
the Berkley Group to perform a compensation market study for City employee
positions; and approve the use of FY23 contingency funds for this project.
- Audit - Finance Committee
Renee Turk motioned to authorize the City Manager to finalize and execute a
contract with the Berkley Group to perform a compensation market study for City
employee positions; and approve the use of FY23 contingency funds for this
project. Mr. Wallace noted that the contract is a fixed fee agreement in the amount
of $68,544 and Mr. Guynn has reviewed the agreement. Mayor Turk noted that
according to the City Manager it is planned the project will begin as soon as
possible and it is predicted to take about seven months to complete. James Wallace
seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
7. Adjournment
The meeting was adjourned at 7:37 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-22 3,168,522$ -$ 0%-$ -$
General Property Taxes 44,905,191 208,807 0%378,287 (169,480)
Other Local Taxes 25,542,300 1,102,502 4%1,159,587 (57,085)
Permits and Licenses 342,740 54,384 16%79,508 (25,124)
Fines and Forfeitures 76,000 12,118 16%5,648 6,470
Revenue from Use of Money and Property 698,440 63,984 9%74,912 (10,928)
Charges for Services 3,479,253 423,747 12%367,571 56,176
Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- -
Payment in Lieu of Taxes from Water Fund 114,929 30,383 26%29,536 847
Miscellaneous Revenue 327,720 76,959 23%31,051 45,909
Non-Categorical Aid 3,673,007 36,781 1%36,413 368
Shared Expenses 1,558,777 107,657 7%109,289 (1,632)
Categorical Aid 9,042,051 262,188 3%49,773 212,415
Transfer From Other Funds 16,283,509 2,908,426 18%- 2,908,426
Total Revenues 112,372,439 5,287,937 5%2,321,575 2,966,362
Expenditures:
General Government 9,333,947 1,903,369 20%1,694,133 209,236
Judicial Administration 2,653,812 455,944 17%427,867 28,077
Public Safety 20,604,359 3,762,336 18%3,582,756 179,580
Public Works 12,010,423 1,509,062 13%1,231,547 277,515
Health and Welfare 6,257,745 337,156 5%344,305 (7,149)
Education 24,390,382 4,827,577 20%4,673,724 153,853
Parks, Recreation and Cultural 7,036,313 1,193,254 17%1,027,339 165,915
Community Development 3,103,051 757,780 24%448,592 309,188
Non-Departmental 24,664,823 3,728,208 15%575,395 3,152,813
Contingency 968,584 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 1,249,000 - 0%- -
Total Expenditures 112,372,439 18,474,686 16%14,005,658 4,469,028
Revenues Over/(Under) Expenditures -$ (13,186,749)$ (11,684,083)$ (1,502,666)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Two Months Ending August 31, 2022
Item #4C
Date: September 26, 2022
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY 2021 FY 2022 FY 2023
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2020 -2023
FY2020 FY2021 FY2022 FY2023
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2022
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 -$
Revenues:
American Rescue Plan Act Funding 4,914,423$ 2,908,426$ -$ 2,908,426$ 2,005,997$ 2,908,426$
American Rescue Plan Act Funding-NEU 26,250,208 4,000 - 4,000 26,246,208 -
Total Revenues 31,164,631 2,912,426 - 2,912,426 28,252,205 2,908,426
Expenditures:
Tourism Initiative 4,000 4,000 - 4,000 - -
Transfer to Water & Sewer Capital Fund 13,575,000 - - - 13,575,000 -
Transfer to General Fund 16,283,509 2,908,426 - 2,908,426 13,375,083 2,908,426
Contingency 1,302,122 - - - 1,302,122 -
Total Expenditures 31,164,631$ 2,912,426$ -$ 2,912,426$ 28,252,205$ 2,908,426
Fund Balance, August 31, 2022 -$
City of Salem, Virginia
Debt Outstanding
For Period Ending August 31, 2022
Schedule F
Balance Principal Balance
7/1/2022 Issuances Payments 8/31/2022
City Debt Outstanding
2011 Union First Market Refunding Bonds 770,832$ -$ -$ 770,832$
2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550
2016B Public Improvement Bonds 581,080 - - 581,080
2019 Public Improvement Bonds 4,475,000 - - 4,475,000
2020 Public Improvement Bonds 2,160,000 - - 2,160,000
2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136
2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000
2022B Public Improvement Bonds 15,080,000 - - 15,080,000
Total City Debt Outstanding 30,647,023 - (89,425) 30,557,598
School Debt Outstanding
2011 Union First Market Refunding Bonds 1,349,168 - - 1,349,168
2012A Public Improvement Bonds 5,249,750 - (477,250) 4,772,500
2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450
2020 Public Improvement Bonds 23,695,000 - - 23,695,000
Total School Debt Outstanding 33,581,943 - (752,825) 32,829,118
Total Debt Outstanding 64,228,966$ -$ (842,250)$ 63,386,716$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2022
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2022 22,261,333$
Revenues:
Federal Grants 9,698,030$ 778,487$ -$ 778,487$ 8,919,543$ -$
State Grants 8,630,523 958,873 - 958,873 7,671,650 -
Proceeds From Debt Issuance 43,719,067 43,719,064 - 43,719,064 3 -
Interest Income 83,658 148,882 - 148,882 (65,224) 65,226
Transfer From General Fund 16,497,271 7,071,364 - 7,071,364 9,425,907 3,158,426
Total Revenues 78,628,549 52,676,670 - 52,676,670 25,951,879 3,223,652
Expenditures:
Next Generation 911 378,493 160,400 26,761 187,161 191,332 -
Colorado St Bridge Replacement 6,450,000 655,301 255,150 910,451 5,539,549 -
Apperson Drive Bridge Replacement 3,364,939 482,590 274,575 757,165 2,607,774 -
Street Department Equipment 2020 1,221,293 1,201,137 8,818 1,209,955 11,338 -
Jury Room Expansion - 2,377 - 2,377 (2,377) 2,377
Hanging Rock Battlefield Phase 2 1,420,310 162,009 1,041,011 1,203,020 217,290 -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 105,463 89,500 194,963 909,437 -
Longwood Park Restroom Replacement 148,063 139,504 - 139,504 8,559 645
Kiwanis Roof/Infrastructure Renovations 417,788 17,138 2,300 19,438 398,350 329
Moyer Sports Complex Renovation 28,472,991 871,605 2,056,123 2,927,728 25,545,263 3,546
Mason Creek Greenway Phase 3 2,610,681 72,450 397,793 470,243 2,140,438 13,354
Downtown Impr - E Main St/Union St 2,254,140 122,081 2,231,069 2,353,150 (99,010) -
Downtown Impr - E Main St/Market St 3,629,869 110,734 64,927 175,661 3,454,208 -
Capital Projects Local Reserve 65,232 - - - 65,232 -
Downtown Improvements Reserve 40,350 - - - 40,350 -
Transfer to Schools-2020 Bonds 27,000,000 23,681,199 - 23,681,199 3,318,801 573,552
Total Expenditures 78,628,549$ 27,785,488$ 6,448,027$ 34,233,515$ 44,395,034$ 593,803
Fund Balance, August 31, 2022 24,891,182$
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 41,751,568$ 7,962,426$ 19%7,239,346$ 723,080$
Other Electric Revenue 691,000 71,342 10%39,496 31,846
Reserve for Encumbrances 994,335 - 0%- -
Total Operating Revenues 43,436,903 8,033,768 18%7,278,842 754,926
.
Operating Expenses
Other Power Generation - Operation 90,000 41,456 46%17,767 23,689
Other Power Generation - Maintenance 59,609 5,689 10%7,253 (1,564)
Purchased Power 21,422,165 4,601,218 21%3,896,604 704,614
Transmission - Operation 8,513,752 1,529,362 18%1,280,217 249,145
Transmission - Maintenance 24,490 494 2%541 (47)
Distribution - Operations 1,036,663 169,042 16%173,279 (4,237)
Distribution - Maintenance 1,279,783 219,605 17%186,736 32,869
Customer Service 616,227 107,117 17%97,216 9,901
Administration & General - Operation 2,853,467 202,058 7%22,318 179,740
Administration & General - Maintenance 239,539 70,555 29%43,375 27,180
Depreciation - 228,694 0%219,570 9,124
Capital 3,512,122 (63,283) -2%2,845,325 (2,908,608)
Contingency 629,086 - 0%- -
Total Operating Expenses 40,276,903 7,112,007 18%8,790,201 (1,678,194)
Income (loss) Before Transfers 3,160,000 921,761 (1,511,359) 2,433,120
Transfers (Payment in Lieu of Taxes)(3,160,000) - 0%- -
Income (loss)-$ 921,761$ (1,511,359)$ 2,433,120$ Income (loss)-$ 1,843,522$ (3,022,718)$ 4,866,240$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Two Months Ending August 31, 2022
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,400,000$ 1,279,325$ 17%1,329,590$ (50,265)$
Other Revenue 334,929 63,652 19%62,611 1,041
Water Federal Grants Revenue - 800 0%- 800
Reserve for Encumbrances 2,934,847 - 0%- -
Total Operating Revenues 10,669,776 1,343,777 13%1,392,201 (48,424)
.
Operating Expenses
Salaries of Personnel 904,254 176,417 20%152,832 23,585
Fringe Benefits 426,105 69,482 16%59,145 10,337
Contractual Services 727,127 91,524 13%74,250 17,274
Printing and Binding 2,500 - 0%- -
Advertising 1,000 - 0%- -
Utilities 421,200 66,001 16%62,877 3,124
Communications 5,800 450 8%577 (127)
Insurance 32,250 5,893 18%4,745 1,148
Travel and Training 9,800 856 9%1,130 (274)
Miscellaneous 63,106 34,878 55%33,053 1,825
Materials and Supplies 235,408 32,003 14%46,521 (14,518)
Depreciation - 142,445 0%142,713 (268)
Capital 965,917 174,943 18%67,012 107,931
Contingency 177,481 - 0%- -
Total Production Expenses 3,971,948 794,892 20%644,855 150,037
Salaries of Personnel 708,001 88,969 13%94,278 (5,309)
Fringe Benefits 350,902 36,545 10%38,348 (1,803)
Contractual Services 825,424 115,937 14%105,946 9,991
Communications 4,950 475 10%433 42
Insurance 24,500 - 0%- -
Lease/Rent of Equipment 2,000 304 15%304 -
Travel and Training 8,300 1,156 14%381 775
Miscellaneous 28,106 4,954 18%3,923 1,031
Miscellaneous Credits (240,000) (43,965) 18%(39,200) (4,765)
Materials and Supplies 97,837 28,725 29%11,258 17,467
Depreciation - 18,071 0%16,209 1,862
Capital 3,301,859 23,987 1%48,546 (24,559)
Interest Obligations 1,471,020 (51,363) -3%(60,486) 9,123
Total Distribution Expenses 6,582,899 223,795 3%219,940 3,855
Income (loss) Before Transfers 114,929 325,090 527,406 (202,316)
Transfers (Payment in Lieu of taxes)(114,929)(30,383) 26%(29,536) (847)
Income (loss)-$ 294,707$ 497,870$ (203,163)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Two Months Ending August 31, 2022
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,997,000$ 1,162,770$ 17%1,187,817$ (25,047)$
Other Revenue 149,000 28,130 19%25,879 2,251
Reserve for Encumbrances 920,055 - 0%- -
Total Operating Revenues 8,066,055 1,190,900 15%1,213,696 (22,796)
.
Operating Expenses
Salaries of Personnel 807,657 136,064 17%121,330 14,734
Fringe Benefits 390,329 55,278 14%47,872 7,406
Contractual Services 3,891,610 395,024 10%417,469 (22,445)
Printing and Binding 1,500 - 0%- -
Advertising 1,500 - 0%2 (2)
Utilities 4,500 607 13%476 131
Communications 14,700 1,462 10%1,436 26
Insurance 18,500 - 0%- -
Lease/Rent of Equipment 3,000 304 10%304 -
Travel and Training 12,000 2,089 17%1,172 917
Miscellaneous 40,106 4,621 12%4,075 546
Miscellaneous Credits (325,000) (32,610) 10%(26,749) (5,861)
Materials and Supplies 77,280 6,781 9%2,154 4,627
Depreciation - 228,599 0%227,319 1,280
Capital 1,055,833 21,842 2%44,476 (22,634)
Interest Obligations 1,594,370 (24,573) -2%(27,489) 2,916
Contingency 478,170 - 0%- -
Total Operating Expenses 8,066,055 795,488 10%813,847 (18,359)
Income (loss) before Transfers - 395,412 399,849 (4,437)
Income (loss)-$ 395,412$ 399,849$ (4,437)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Two Months Ending August 31, 2022
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 342,600$ 30,136$ 9%50,979$ (20,843)$
Box office shows 1,153,000 553,627 48%26,410 527,217
Catering and concessions 141,000 31,629 22%18,365 13,264
Merchandise and commissions 155,500 13,495 9%20,301 (6,806)
Static advertising 60,000 5,875 10%22,542 (16,667)
Miscellaneous income 16,000 203 1%3,880 (3,677)
Salem Fair 598,000 539,426 90%532,567 6,859
State Grants 154,800 - 0%- -
Reserve for encumbrances 33,068 - 0%- -
Appropriated from Net Position 150,000 - 0%- -
Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542)
Total Operating Revenues 2,803,968 1,174,391 42%1,943,586 (769,195)
Operating Expenses
Salaries of personnel 1,266,277 311,857 25%248,796 63,061
Fringe benefits 519,588 78,239 15%66,475 11,764
Maintenance and contractual services 230,468 32,026 14%23,340 8,686
Printing and binding 500 - 0%- -
Advertising 21,500 7,490 35%7,996 (506)
Utilities 290,000 75,560 26%60,960 14,600
Communications 13,900 1,802 13%1,674 128
Insurance 28,000 - 0%- -
Leases and Rentals 3,200 - 0%- -
Travel and training 6,300 2,874 46%199 2,675
Miscellaneous 87,203 20,498 24%17,343 3,155
Show expense 1,040,000 497,600 48%15,631 481,969
Fair expense 508,534 527,308 104%515,231 12,077
Materials and supplies 31,366 6,216 20%2,128 4,088
Capital 366,300 - 0%- -
Depreciation - 46,181 0%51,771 (5,590)
Total Operating Expenses 4,413,136 1,607,651 36%1,011,544 596,107
Income (loss) Before Transfers (1,609,168)(433,260) 932,042 (1,365,302)
Transfers 1,609,168 268,195 17%276,528 (8,333)
Income (loss)-$ (165,065)$ 1,208,570$ (1,373,635)$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Two Months Ending August 31, 2022
Schedule L
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 440,396$ 126,568$ 29%86,983$ 39,585$
Concessions 116,927 14,273 12%7,799 6,474
Moyer Concessions - - 0%22,346 (22,346)
Salem High Concessions 7,200 - 0%144 (144)
Total Operating Revenues 564,523 140,841 25%117,272 23,569
.
Operating Expenses:
Salaries of personnel 269,656 48,373 18%42,122 6,251
Fringe benefits 112,296 10,391 9%11,190 (799)
Contractual services 5,719 4,512 79%1,502 3,010
Printing and binding 300 - 0%- -
Laundry and Cleaning 2,500 - 0%1,132 (1,132)
Communications 300 26 9%25 1
Insurance 1,800 - 0%- -
Miscellaneous 115,577 33,576 29%22,716 10,860
Materials and supplies 139,165 41,717 30%20,316 21,401
Depreciation - 731 0%731 -
Total Catering Expenses 647,313 139,326 22%99,734 39,592
Salaries of Personnel 27,675 4,178 15%6,046 (1,868)
Fringe Benefits 6,731 703 10%862 (159)
Contractual services - 1,200 0%- 1,200
Miscellaneous 33,750 23,098 68%1,930 21,168
Materials and Supplies 24,700 4,221 17%1,334 2,887
Total Concessions Expenses 92,856 33,400 36%10,172 23,228
Salaries of Personnel - - 0%9,614 (9,614)
Fringe Benefits - - 0%1,847 (1,847)
Contractual services - - 0%625 (625)
Miscellaneous - - 0%3,369 (3,369)
Materials and Supplies - - 0%5,827 (5,827)
Total Moyer Expenses - - 0%21,282 (21,282)
Salaries of Personnel 2,927 - 0%117 (117)
Fringe Benefits 519 - 0%16 (16)
Materials and Supplies 1,880 - 0%140 (140)
Total Salem High Expenses 5,326 - 0%273 (273)
Income (loss) Before Transfers (180,972)(31,885)(14,189)(17,696)
Transfers 180,972 - 0%- -
Income (loss)-$ (31,885)$ (14,189)$ (17,696)$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Two Months Ending August 31, 2022
Catering
Concessions
Schedule M
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,036,231$ 6,222,030$ (185,799)$
Revenue
Premiums Paid - City 5,562,500 446,021 8% 428,867 17,154
Premiums Paid - School 4,687,000 382,340 8% 358,000 24,340
Premiums Paid - Retirees 798,000 114,081 14% 138,895 (24,814)
Dental Premiums Paid 602,550 48,440 8% 47,663 777
Interest Earnings 23,000 - 0% - -
Miscellaneous 5,000.00 - 0% 58 (58)
Total Year to Date Revenues 11,678,050 990,882 8% 973,483 17,399
Expenses
Health Claims 10,505,991 685,323 7% 830,523 (145,200)
Dental Claims 602,550 39,347 7% 41,805 (2,458)
Employee Health Clinic 469,311 33,054 7% 26,162 6,892
Consulting Services 95,348 8,504 9% 8,108 396
Miscellaneous 4,850 3,889 80% 3,817 72
Total Year to Date Expenses 11,678,050 770,117 7% 910,415 (140,298)
Ending Net Position -$ 6,256,996$ 6,285,098$ (28,102)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For One Month Ending July 31, 2022
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending August 31, 2022
Schedule N
FV as a
Cash Value Net Change Fair Value % of
8/31/2022 in Fair Value 8/31/2022 Portfolio
Demand & Time Deposits
Concentration Account 151,284,507$ -$ 151,284,507$ 86.5%
Payroll Account 10,173 - 10,173 0.0%
Revenue Recovery Account 19,523 - 19,523 0.0%
Utility Billing Account 14,577 - 14,577 0.0%
Box Office Account 1,291,514 - 1,291,514 0.7%
Held as Fiscal Agent of:
Cardinal Academy 881,207 - 881,207 0.5%
Court Community Corrections 1,536,208 - 1,536,208 0.9%
Held on Behalf of:
Economic Development Authority 417,864 - 417,864 0.2%
Total Demand & Time Deposits 155,455,573 - 155,455,573 88.8%
Investments
Local Government Investment Pool (LGIP) 16,978 - 16,978 0.0%
Local Government Investment Pool EM (LGIP EM*) 866,863 19,798 886,661 0.5%
VA State Non-Arbitrage Program (SNAP) 18,767,996 - 18,767,996 10.7%
Total Investments 19,651,837 19,798 19,671,635 11.2%
Total Deposits and Investments 175,107,410$ 19,798$ 175,127,208$ 100.0%
* Extended Maturity
Item # 5A
Date: 9/26/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: September 26, 2022
AGENDA ITEM: Consider request from the Salem Band Boosters for a donation
($3,344.60) equal to the amount of admissions tax paid in connection
with the annual Drum Corps International Summer Music Games
Competition held on August 2, 2022, at the Salem Stadium.
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
The Salem Band Boosters filed an Admissions Tax form with a tax payment of $3,344.60 with
the Commissioner of Revenue Office. This amount was based upon the ticket sales for the
annual Drum Corps International Summer Music Games Competition that was held in the Salem
Stadium on August 2, 2022. Historically, Council has made a donation equal to the tax
remittance to support the Band.
FISCAL IMPACT:
The fiscal impact would be $3,344.60.
STAFF RECOMMENDATION:
Recommend approval of the donation.
Item #5B
Date: 9/26/2022
September 26, 2022
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission
Recommendation
Transportation Technical Committee (TTC) Recommend appointing Chuck Van Allman as full member for
the remainder of a three-year term ending June 30, 2023.
Transportation Technical Committee (TTC) Recommend appointing Josh Pratt as alternate for the
remainder of a three-year term ending June 30, 2023.
Vacancies
Board of Appeals (USBC) Need one alternate, five-year term
Sincerely,
Laura Lea Harris
Laura Lea Harris
Deputy Clerk of Council
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
September 26, 2022
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Ann Tripp 12-31-24
Rev. C. Todd Hester 12-31-22
Dr. Forest Jones 12-31-23
AT LARGE MEMBERS:
Patrick Kenney 12-31-22
Helen Ferguson 12-31-23
Bobby Russell 12-31-24
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-26
Robert S. Fry, III 1-01-23
David A. Botts 1-01-25
Nathan Routt 5-11-25
Joseph Driscoll 1-01-23
ALTERNATES:
David Hodges 12-12-26
Chelsea Dyer 8-09-25
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-24
N. Jackson Beamer, III 11-30-24
David A. Prosser 11-30-22
Janie Whitlow 11-30-23
Kathy Fitzgerald 11-30-24
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-27
Frank Sellers 3-30-23
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 3-20-27
ALTERNATES:
Tony Rippee 10-12-23
Jeff Zoller 3-1-23
Steve Belanger 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Laura Lea Harris Crystal W illiams
Kevin Meeks Rosemary Walker
Cheryl Wilkinson Tamara Starnes
Additional alternate
Additional alternate
Parent Rep Vacant Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Mandy Hall
Derek Weeks Danny Crouse
Health Dept. - Vacant Vacant
W endel Cook Jessica Cook
*Note: Rosie Jordan will serve as Fiscal Agent
For the City of Salem
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-23
Paul C. Kuhnel 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-25
Macel Janoschka 3-09-25
Sean B. Kosmann 12-14-24
Clark “Rob” Robinson Jr. 12-14-24
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-25
Melton Johnson 7-01-23
Cole Keister 8-09-24
Pat Dew 3-01-24
Janie Whitlow 4-09-24
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-24
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
William R. Shepherd 6-09-23
J. Chris Conner 8-12-23
Margaret Humphrey 8-12-23
Garry Lautenschlager 11-23-22
Teresa Sizemore-Hernandez 4-26-23
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-26
Denise “Dee” King 7-31-26
Vicki Daulton 7-26-23
Reid Garst 7-31-26
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-25
Wendel Ingram 6-11-24
Daniel L. Hart 2-14-24
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-24
Dee King 6-30-23
James W. Wallace,III 6-30-24
*Losing one seat on this Board due to RVARC reorganization
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-23
Mike McEvoy (Citizen At-large) 12-13-25
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
Dr. Steven L. Powers 11-08-24
Russ Craighead 7-25-25
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Mike Tyler 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-23
W illiam “Bill” Jones 6-30-23
Alternate: Byron R. Foley 6-30-23
Alternate: John Saunders 6-30-23
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-24
Teresa Sizemore-Hernandez 12-31-24
Andy Raines 12-31-22
Artice Ledbetter 12-31-22
David Preston 12-31-23
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Betty McCrary 12-1-22
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byr on Randolph Foley 11-13-23
(vacant - full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Crystal Williams 6-30-23
Vacant 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Charles E. VanAllman, Jr. 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 term s only)
Dr. Forest I. Jones, Jr. 6-30-26
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-22
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-26
H. Robert Light 2-3-24
Crystal Williams(Alternate for Taliaferro) 2-3-26
vacant (Alternate for Light) 2-3-24
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-22
(Requires Oath of Office)
W illiam D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major Steve Garber