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Home My WebLink About10/13/2008 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION October 13, 2008 A work session of the Council of the City of Salem, Virginia, was held at the Salem Civic Center, Parlor C, 1001 Boulevard, on October 13, 2008, at 12:00 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Krystal M. Coleman, Deputy Clerk of Council; Mary Ellen Wines, Secretary to the City Manager; Stephen M. Yost, City Attorney; Wendel Ingram, Real Estate Assessor; and Angela Sellers, Technology Director (arrived late); and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, the City Manager discussed the City Manager’s Retreat held October 1-3, 2008; and WHEREAS, the City Attorney discussed the Freedom of Information Act; and WHEREAS, a discussion was held regarding e-mail accounts for Council members; Council will receive data only Blackberries to send/receive messages; and WHEREAS, the City Assessor discussed the real estate appraisal process; and WHEREAS, the Assistant City Manager discussed unfunded mandates the city is required to provide funding for in the budget; and WHEREAS, the City Manager discussed future capital projects; water and sewer rate restructuring needs; and adopting an ordinance pertaining to dogs; and WHEREAS, a discussion was held regarding designated smoking areas at parks and outdoor sporting events; and WHEREAS, a discussion was held regarding a central calendar for Council to schedule meetings, functions attending, etc.; and WHEREAS, a discussion was held regarding city vehicles; and WHEREAS, a discussion was held regarding the need for an update to the Comprehensive Plan; and WHEREAS, there was no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 5:08 p.m. Mayor Clerk of Council UNAPPROVED MINUTES COUNCIL MEETING October 13, 2008 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on October 13, 2008, at 7:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, John C. Givens, Jane W. Johnson, William D. Jones, and Lisa D. Garst; with Byron Randolph Foley, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; Charles E. Van Allman, Jr., City Engineer; Mike Stevens, Communications Director, and Stephen M. Yost, City Attorney; and the following business was transacted: The minutes of the regular meeting of September 22, 2008, were approved as written. The report by the Director of Finance of the City’s financial status for a two-month period ending August 31, 2008, was received and ordered filed. Mayor Foley requested that Council consider a request from the Special Olympics Virginia Area 8 for a donation in the amount of $264.25, equal to the amount of admission tax paid in connection with the Salem After Five event held August 22, 2008; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN JONES, AND DULY CARRIED, a donation to the Special Olympics Virginia Area 8 in the amount of $264.25, equal to the amount of admission tax paid in connection with the Salem After Five event held August 22, 2008, was hereby approved -- roll call vote: all – aye. ITEM 1 DONATION APPROVED FOR SPECIAL OLYMPICS VIRGINIA AREA 8 IN THE AMOUNT OF $264.25, EQUAL TO THE AMOUNT OF ADMISSION TAX PAID IN CONNECTION WITH THE SALEM AFTER FIVE EVENT HELD AUGUST 22, 2008 2 Mayor Foley reported that the notice for the public hearing to consider the sale of City of Salem real property designated as Tax Map #127-3-1 in the City of Salem located in the 1600 block of Longview Avenue did not get published and will be continued until the October 27, 2008, meeting. Mayor Foley reported that Council at its regular meeting held September 22, 2008, passed an ordinance on first reading rezoning the property of Timothy R. and Susan C. Martin located at 107 Preston Street (Tax Map #161-4-4) from HBD Highway Business District to RSF Residential Single-Family; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, an ordinance rezoning the property of Timothy R. and Susan C. Martin located at 107 Preston Street (Tax Map #161-4-4) from HBD Highway Business District to RSF Residential Single Family District was hereby adopted on second reading: (HERE SET OUT ORDINANCE) -- the roll call vote: all – aye. Mayor Foley requested that Council consider adopting Resolution 112 9 requesting the Commonwealth Transportation Commissioner and the Commonwealth Transportation Board to approve and accept certain new streets for maintenance payments; and WHEREAS, it was noted that the streets requested to be accepted are Pendleton Drive and Douglas Court; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY VICE MAYOR GIVENS, AND DULY CARRIED, Resolution 1129 was hereby adopted requesting the Commonwealth Transportation Commissioner and the Commonwealth Transportation Board to approve and accept certain new streets for maintenance payments: ITEM 2 CONTINUED UNTIL OCTOBER 27, 2008, MEETING ITEM 3 ORDINANCE ADOPTED REZONING THE PROPERTY OF TIMOTHY R. & SUSAN C. MARTIN LOCATED AT 107 PRESTON STREET (TAX MAP #161-4- 4) FROM HBD TO RSF ITEM 4 RESOLUTION 1129 ADOPTED REQUESTING THE COMMON- WEALTH TRANSPORTATION COMMISSIONER AND THE COMMON- WEALTH TRANS- PORTATION BOARD TO APPROVE AND ACCEPT CERTAIN NEW STREETS FOR MAINTENANCE PAYMENTS 3 (HERE SET OUT RESOLUTION 1129) -- the roll call vote: all – aye. Mayor Foley requested that Council consider appointments to fill vacancies on various boards and commissions; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, R. Carey Harveycutter was hereby reappointed to the Juvenile Court Service Advisory Council for a three- year term, said term will expire October 28, 2011 -- the roll call vote: all – aye. ON MOTIOM MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Linda Franke was hereby reappointed to the Blue Ridge Behavioral Healthcare Board of Directors for a three-year term, said term will expire December 31, 2011 -- the roll call vote: all – aye. ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON AND DULY CARRIED, Mark McClain was hereby appointed to the Roanoke Valley Greenway Commission to replace James T. Phipps for a three-year term, said term will expire September 26, 2011 -- the roll call vote: all – aye. ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, Benjamin W. Tripp was hereby appointed to the Community Policy and Management Team (CPMT) as an alternate to the secretary -- the roll call vote: all – aye. There being no further business to come before the Council, the same on motion adjourned at 7:38 p.m. ITEM 5 R. CAREY HARVEYCUTTER REAPPOINTED TO JUVENILE COURT SERVICE ADVISORY COUNCIL; LINDA FRANKE REAPPOINTED TO BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS; MARK MCCLAIN APPOINTED TO ROANOKE VALLEY GREENWAY COMMISSION; AND BENJAMIN W. TRIPP APPOINTED TO THE CPMT AS ALTERNATE TO THE SECRETARY