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HomeMy WebLinkAbout7/1/2008 - City Council - Minutes - SpecialUNAPPROVED MINUTES COUNCIL MEETING July 1, 2008 An organizational meeting of the Council of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, on July 1, 2008, at 9:00 a.m., there being present all the members of said Council, to wit: John C. Givens, Jane W. Johnson, Byron R. Foley, and William D. Jones; together with Judge J. Christopher Clemens; Kevin S. Boggess, City Manager; Krystal M. Coleman, Deputy Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; Charles E. Van Allman, Jr., City Engineer; and Stephen M. Yost, City Attorney; and the following business was transacted: It was noted that, in accordance with Section 4.6 (a) of the Charter of The Code of the City of Salem, Virginia, this date and time had been designated as an organizational meeting of Council due to the election of three members of Council and the expiration of the terms of the Mayor and Vice Mayor of the City of Salem; and WHEREAS, it was noted that the news media were notified of this meeting by letter e-mailed on June 24, 2008; ON MOTION MADE BY COUNCILMAN FOLEY, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Kevin S. Boggess, City Manager, was hereby elected Temporary Chairman of the Council for this meeting of Council -- the roll call vote: all - aye. WHEREAS, the Temporary Chairman reported that Jane W. Johnson was reelected to Salem City Council for a four-year term commencing July 1, 2008, and ending June 30, 2012; William D. Jones and Lisa D. Garst were elected to Salem City Council for four-year terms commencing July 1, 2008, and ending June 30, 2012; and 2 WHEREAS, Judge J. Christopher Clemens administered the Oaths of Office required by law as a member of Council to Jane W. Johnson, William D. Jones, and Lisa D. Garst; and WHEREAS, Judge J. Christopher Clemens will properly file the Oaths of Office for Ms. Johnson, Mr. Jones, and Mrs. Garst; and WHEREAS, the Temporary Chairman stated that Council will hold a closed session pursuant to provision of Section 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter concerning the Council appointed position of Mayor; ON MOTION MADE BY COUNCILMAN GIVENS, SECONDED BY COUNCILMAN FOLEY, AND DULY CARRIED, in accordance with Section 2.2-3711 A. of the Code of Virginia, 1950 as amended to date, Council convened to Closed Session at 9:08 a.m. for the purpose of discussing the following specific matter: 1. Discussion of a personnel matter concerning the Council appointed position of Mayor, which is authorized by Section 2.2- 3711 A. (1) of the Code of Virginia, 1950 as amended to date; -- the roll call vote: all - aye. Upon reconvening at 9:26 a.m.; ON MOTION MADE BY COUNCILMAN GIVENS, SECONDED BY COUNCILMAN FOLEY, AND DULY CARRIED, in accordance with Section 2.2-3712 D. of the Code of Virginia, 1950 as amended to date, Council hereby certifies that in Closed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council -- the roll call vote: all - aye. WHEREAS, the Temporary Chairman stated the next order of business was to elect a Mayor for the City of Salem for a two -year term and Vice Mayor for the City of Salem for a two-year term; and 3 WHEREAS, Councilman Jones nominated Byron R. Foley for the office of Mayor of the City of Salem; ON MOTION MADE BY COUNCILMAN JONES, SECONDED BY COUNCILMAN GIVENS, AND DULY CARRIED, nominations were hereby closed for office of Mayor, and Byron R. Foley was hereby elected Mayor for the City of Salem for a two-year term beginning July 1, 2008, and ending June 30, 2010 -- the roll call vote being as follows: all – aye. THEREUPON, Judge J. Christopher Clemens administered the Oath of Office required by law to Byron R. Foley for the office of Mayor, and the same will be filed by Judge J. Christopher Clemens. WHEREAS, Mayor Foley assumed the duties of the presiding officer and requested nominations for the office of Vice Mayor; and WHEREAS, Councilwoman Johnson nominated John C. Givens for the office of Vice Mayor of the City of Salem; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILWOMAN GARST, AND DULY CARRIED, nominations were closed for the office of Vice Mayor of the City of Salem, and John C. Givens was hereby elected Vice Mayor of the City of Salem for a two-year term beginning July 1, 2008, and ending June 30, 2010 -- the roll call vote: all – aye. THEREUPON, Judge J. Christopher Clemens administered the Oath of Office required by law to John C. Givens for the office of Vice Mayor, and the same will be filed by Judge J. Christopher Clemens. WHEREAS, Katherin Elam, Secretary of the City of Salem Electoral Board, presented a framed Certificate of Election to Jane W. Johnson; Charles B. Phillips, Vice Chairman of the City of Salem Electoral Board, presented a framed Certificate of Election to William D. Jones; and Everette B. Obenshain, Jr., Chairman of the City of Salem Electoral Board, presented a framed Certificate of Election to Lisa D. Garst on behalf of the City of Salem Electoral Board and the City of Salem Registrar's Office; and 4 WHEREAS, Mayor Foley thanked Council for supporting him and Vice Mayor Givens; he stated that he is honored to serve as Mayor of the City of Salem. There being no further business to come before the Council, the same on motion adjourned at 9:33 a.m.