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Home My WebLink About8/12/2024 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, August 12, 2024, 6:30 AM Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 C o uncil C hambers, C ity Hall, 114 No rth Bro ad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems Discussion of citizen comment requests. 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes C onsider acceptance of the J uly 22, 2024, Work Session and Regular Meeting minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the twelve months ending J une 2024. 5.Old Business 6.New Business A.Salem High School Wrestling C onsider the adoption of Resolution 1478 honoring Salem High School Individual Wrestling Team member Derek Bush for his State Championship. B.Salem High School Debate Team C onsider the adoption of Resolution 1479 honoring the Salem High School Debate team for winning the Virginia High School League State Championship. C .Salem High School I ndiv idual Tennis C onsider the adoption of Resolution 1480 honoring Salem High School Tennis team member Drew Perez for his Class 4 Boys Tennis Singles State C hampionship. D.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Seaside Heights, LLC, property owner, to rezone the property located at 1590 West Main Street (Tax Map # 140-1-3) from LM Light Manufacturing District to HBD Highway Business District. (Advertised in the J uly 25 and August 1, 2024, issues of the Salem Times-Register.) (Planning Commission recommended approval; see page 3-4 of Planning C ommission minutes.) E.Special Exception P ermit Hold public hearing to consider the request of Sherwood Memorial Park, Inc., property owner, for a Special Exception Permit to allow for the expansion of the cemetery into the adjacent property located at 1221 Lynchburg Turnpike (Tax Map # 117-1-8). (Advertised in the J uly 25 and August 1, 2024, issues of the Salem Times-Register.) (Planning C ommission recommended approval; see page 5-7 of Planning Commission minutes.) F.Appropriation of F unds C onsider request to appropriate grant funds awarded by Virginia Tourism C orporation. Audit - Finance Committee G.Appropriation of F unds C onsider request to appropriate Preservation Trust Fund Program funds from the Virginia Outdoors Foundation for the Tuttle Transformation to Salem's Downtown Pocket Park. Audit - Finance Committee H.Appropriation of F unds C onsider request to appropriate grant funds awarded by Virginia Tourism C orporation. Audit - Finance Committee I.Appropriation of F unds C onsider Request to Appropriate Highway Maintenance Carryover for Apperson Bridge #1800. Audit - Finance Committee J .Appropriation of F unds C onsider request to amend the School Grants fund budget as approved by the School Board on July 9, 2024. Audit - Finance Committee K.Appropriation of F unds C onsider request to appropriate funds from the Library of Virginia. Audit - Finance C ommittee L.Appropriation of F unds C onsider request to appropriate Virginia Department of Elections Grant for the Registrar. Audit - Finance C ommittee M.Appropriation of F unds C onsider request to re-appropriate funding for various capital items. Audit - Finance C ommittee N.Appropriation of F unds C onsider request to appropriate bond proceeds for Franklin Street Water Tank Replacement and Well Infrastructure Development Projects. Audit - Finance Committee O.Reimbursement Resolution Receive report and consider adoption of Resolution 1481 authorizing reimbursement from proposed Fiscal Year 2025 borrowing. Audit - Finance C ommittee P.B uilding Addition-Warehouse Space C onsider setting bond for erosion and sediment control and landscaping for Building Addition- Warehouse Space at 1640 Roanoke Boulevard. Audit - Finance Committee Q.Deed of Easement - 2005 Cook Drive C onsider authorizing the C ity Manager to finalize and execute the Deed of Easement between the C ity of Salem and T he Roanoke Valley Broadband Authority for the property located at 2005 Cook Drive (Tax Map #256-1-2) for the construction and operation of certain telecommunications facilities R.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment City Council Meeting MINUTES Monday, July 22, 2024, 6:30 PM Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED FOR JULY 22, 2024 REGULAR SESSION 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor (participated remotely); Councilmembers: Byron Randolph Foley, William D. Jones (absent), and H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2.Pledge of Allegiance Mayor Turk requested that Mr. Light read a request from Vice-Mayor Wallace to participate remotely in this Council meeting. The request from Vice-Mayor Wallace stated: "in accordance with Section 2.2- 3708.3 B(4) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely due to a personal matter, specifically that I am out of town." Randy Foley motioned to accept the remote participation of Vice-Mayor Wallace. H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk Absent: Jones Abstain: Wallace Item #4B Date: 8/12/2024 3. Bid Openings, Awards, Recognitions There were none this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Ronald Thompson and Matthew Thompson, 1000 W. Riverside Drive, expressed concern about Balzer's work on a previous development project on property adjacent to their property. They expressed concern about Balzer doing future work on other projects near their property. The Thompsons referenced detailed information that had been provided for the City Manager to review as well as a letter written by the City Manager to them in response. They requested that Balzer not be used for the Mill Lane plans. Mr. Van Allman stated that regarding any allegations as to Balzer’s overall credibility, this was not a City matter. Mayor Turk asked for some background on these plans and both Ronald and Matthew Thompson responded with further details on their situation that had previously been presented to Council. Mayor Turk asked questions about the trees falling on the property and the Thompsons responded. He noted that Councilman Jones had been to his property to see the situation. Mayor Turk noted that City staff had addressed the situation to the extent of what the City would be responsible for. Because this is on private property, there is nothing that the City can do. Mr. Dorsey indicated that he had reviewed all of the documents and that all information had been reviewed going back 25 years. He noted that he has reviewed all of the documents provided by the Thompsons; he has met with Mr. Van Allman, the City engineers, and the City Attorney; and he has read the City Attorney’s opinion. It was determined that the berm was still there and that this was a civil matter that did not involve the City. He repeated that they did take time to go through and review all of the information that was provided. B. Minutes Consider acceptance of the July 8, 2024, Work Session and Regular Meeting minutes. The minutes were approved as written. 5. Old Business There was no old business this evening. 6. New Business A. Resolution 1477- Kroger Settlement Consider adoption of Resolution 1477 approving the City’s participation in the proposed settlement of opioid-related claims against Kroger and its related corporate entities and directing the City Attorney and/or the City’s outside Counsel to execute the documents necessary to effectuate the City’s participation in the settlements. Mayor Turk requested that Mr. Guynn share background information on this item. Mr. Guynn shared that there has been an ongoing class action type of opioid litigation that has included a number of defendants, from manufacturers to sellers. Kroger Pharmacy was a large distributor of opioids that has reached a settlement with the group. Council needs to adopt this resolution in order to participate in the settlement. Randy Foley motioned to adopt Resolution 1477 as presented. H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones B. Writ of Election Consider authorizing the City Attorney to petition for a writ of election for a special election to fill the sheriff’s term at the November General Election. Mayor Turk requested that Mr. Guynn share an explanation for this item. Mr. Guynn explained that with Sheriff Staton's resignation, the Statute requires that the City hold a special election as soon as possible to replace this position. The statute also allows, if the Court agrees, to hold that election along with the General Election in November. He indicated that it is early enough in the election cycle that, if Council approves, the petition and writ can be delivered to the Court so that the City would be able to hold the Special Election along with the General Election in November. This will enable the City to avoid incurring the cost of holding a Special Election. Mayor Turk added for the benefit of the public that the position of Sheriff is an elected position and that this position is filled through a Special Election or that it could be rolled into the General Election, which would be the most fiscally responsible way to handle this at this point. Randy Foley motioned to authorize the City Attorney to petition for a writ of election for a special election to fill the sheriff's term at the November 5, 2024, General Election date. H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 7. Closed Session Mayor Turk noted that Community Development will be having an Open House for the Comprehensive Plan on August 13, 2024, from 3:00 p.m. to 7:00 p.m. at the Salem Civic Center. A. Closed Session Hold a closed Session to in accordance with Section 2.2-3711A(7) of the 1950 Code of Virginia, as amended, for consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Randy Foley motioned that, in accordance with Section 2.2-3711 A (7) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 6:46 p.m. for the purpose of discussing the following specific matters: For consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones Mayor Turk noted that no action would take place this evening. Randy Foley motioned to reconvene at 7:21 p.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. H. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Turk, Wallace Absent: Jones 8. Adjournment The meeting was adjourned at 7:21 p.m. Schedule A *Subject to Final Audit Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-23 26,933,020$ -$ 0%-$ -$ General Property Taxes 47,435,126 48,479,259 102% 44,986,966 3,492,293 Other Local Taxes 27,410,800 26,845,928 98% 25,774,188 1,071,740 Permits and Licenses 356,740 330,724 93% 378,761 (48,037) Fines and Forfeitures 119,000 119,200 100% 128,696 (9,496) Revenue from Use of Money and Property 5,332,180 8,170,746 153% 5,083,551 3,087,195 Charges for Services 3,680,126 3,504,598 95% 3,345,957 158,641 Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100% 3,160,000 - Payment in Lieu of Taxes from Water Fund 145,395 145,679 100% 154,445 (8,766) Miscellaneous Revenue 649,339 859,754 132% 1,195,968 (336,214) Non-Categorical Aid 3,690,450 1,003,140 27% 1,090,121 (86,981) Shared Expense 1,711,395 1,641,632 96% 1,496,917 144,715 Categorical Aid 9,417,059 9,490,990 101% 8,251,711 1,239,279 Non-Revenue Receipts 40,436 40,432 100% 112,718 (72,286) Transfer From Other Funds 5,396,700 5,319,145 99% 25,841,486 (20,522,341) Total Revenues 135,477,766 109,111,227 81% 121,001,485 (11,890,259) Expenditures: General Government 10,479,288 9,480,729 90% 8,718,947 761,782 Judicial Administration 3,163,592 2,991,963 95% 2,550,690 441,273 Public Safety 25,986,955 23,230,344 89% 19,659,398 3,570,946 Public Works 14,034,287 11,337,630 81% 9,340,929 1,996,701 Health and Welfare 6,492,410 6,314,244 97% 5,047,960 1,266,284 Education 25,651,617 25,469,019 99% 24,390,381 1,078,638 Parks, Recreation and Cultural 9,037,308 7,521,057 83% 6,743,652 777,405 Community Development 3,792,427 3,150,022 83% 3,773,028 (623,006) Non-Departmental 1,271,995 1,853,739 146% 2,129,761 (276,022) Transfers Out 34,733,226 33,707,255 97% 30,891,201 2,816,054 Contingency 834,661 -0%- - Total Expenditures 135,477,766 125,056,002 92% 113,245,947 11,810,055 Revenues Over/(Under) Expenditures -$ (15,944,775)$ 7,755,538$ (23,700,314)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Twelve Months Ending June 30, 2024 Item #4C Date: 8/12/2024 Schedule B *Subject to Final Audit - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 1,050,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2021 -2024 FY 2021 FY 2022 FY 2023 FY 2024 Schedule C *Subject to Final Audit 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 *Subject to Final Audit Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 250,000.00 275,000.00 300,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending June 30, 2024 Schedule E * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: American Rescue Plan Act Funding 4,914,423$ 4,914,423$ -$ 4,914,423$ -$ -$ American Rescue Plan Act Funding-NEU 26,250,208 26,250,208 - 26,250,208 - 5,319,145 ARPA - VA Tourism Recovery Program 70,000 70,000 - 70,000 - 38,755 ARPA - Sports Marketing Incentive Program 25,650 25,650 - 25,650 - 20,150 ARPA - Law Enforcement Grant Program 215,000 215,000 - 215,000 - 215,000 Total Revenues 31,475,281 31,475,281 - 31,475,281 - 5,593,050 Expenditures: Tourism Initiative 4,000 4,000 - 4,000 - - VA Tourism Recovery Program 70,000 70,000 - 70,000 - 38,755 Sports Marketing Incentive Program 25,650 25,650 - 25,650 - 20,150 Law Enforcement Grant Program 215,000 215,000 - 215,000 - 215,000 Transfer to General Fund 31,160,631 31,160,631 - 31,160,631 - 5,319,145 Total Expenditures 31,475,281$ 31,475,281$ -$ 31,475,281$ -$ 5,593,050 Fund Balance, June 30, 2024 -$ City of Salem, Virginia Debt Outstanding For Period Ending June 30, 2024 Schedule F *Subject to Final Audit Balance Principal Balance 7/1/2023 Issuances Payments 6/30/2024 City Debt Outstanding 2011 Union First Market Refunding Bonds 379,962$ -$ (379,962)$ -$ 2013 Public Improvement Bonds 977,550 - (89,425) 888,125 2016B Public Improvement Bonds 441,146 - (143,433) 297,713 2019 Public Improvement Bonds 4,273,000 - (208,000) 4,065,000 2020 Public Improvement Bonds 1,935,000 - (235,000) 1,700,000 2020 Public Improvement Refunding Bonds 4,703,652 - (298,592) 4,405,060 2021 Public Improvement Refunding Bonds 1,166,000 - (361,000) 805,000 2022B Public Improvement Bonds 14,491,000 - (575,000) 13,916,000 Total City Debt Outstanding 28,367,310 - (2,290,412) 26,076,898 School Debt Outstanding 2011 Union First Market Refunding Bonds 665,038 - (665,038) - 2012A Public Improvement Bonds 4,772,500 - (477,250) 4,295,250 2013 Public Improvement Bonds 3,012,450 - (275,575) 2,736,875 2020 Public Improvement Bonds 23,565,000 - (170,000) 23,395,000 Total School Debt Outstanding 32,014,988 - (1,587,863) 30,427,125 Total Debt Outstanding 60,382,298$ -$ (3,878,275)$ 56,504,023$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending June 30, 2024 Schedule G * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 21,420,610$ Revenues: Federal Grants 13,560,359$ 2,559,918$ -$ 2,559,918$ 11,000,441$ 966,839$ State Grants 17,515,640 3,696,591 - 3,696,591 13,819,049 2,072,088 Proceeds From Debt Issuance 42,015,146 42,015,145 - 42,015,145 1 - Interest Income 813,126 813,125 - 813,125 1 129,937 Transfer From General Fund 28,644,299 28,351,897 - 28,351,897 292,402 8,496,634 Total Revenues 102,548,570 77,436,676 - 77,436,676 25,111,894 11,665,498 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 - Fire Station #2 Renovations 432,000 86,031 35,386 121,417 310,583 79,799 Fire Station #2 Storage Building 515,000 - - - 515,000 - Fire Station #1 Renovations 654,000 3,360 17,000 20,360 633,640 3,360 Fire Station #3 Renovations 454,000 7,051 4,844 11,895 442,105 7,051 Colorado St Bridge Replacement 11,778,826 3,831,650 2,808,544 6,640,194 5,138,632 3,034,044 Apperson Drive Bridge Replacement 9,784,451 1,023,809 26,874 1,050,683 8,733,768 275,806 Jury Room Expansion 900,000 225,209 520,138 745,347 154,653 192,976 Apperson Drive Bridge Repairs #1800 682,432 82,372 41,760 124,132 558,300 82,372 Valleydale Streetscape Improvements 1,500,000 - - - 1,500,000 - Upland Drive Storm Drain and Curb & Gutter 125,000 - - - 125,000 - Hanging Rock Battlefield Phase 2 1,456,304 1,456,303 - 1,456,303 1 25,159 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 2,252,578 188,203 10,445 198,648 2,053,930 29,825 Moyer Sports Complex Renovation 27,903,295 24,997,219 1,599,320 26,596,539 1,306,756 12,623,677 Mason Creek Greenway Phase 3 2,610,681 233,296 243,838 477,134 2,133,547 60,030 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Civic Center East/West Fields Restroom 221,070 - 221,070 221,070 - - Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 - Civic Center West Field Lighting Upgrades 250,000 249,353 - 249,353 647 249,353 Kiwanis Park Wall Pads 110,000 - 93,448 93,448 16,552 - Library Lawn Special Events Space 500,000 - - - 500,000 - Flood Mitigation-CFPF 78,962 75,013 3,949 78,962 - 65,738 Downtown Impr - E Main St/Union St 2,325,959 2,325,959 - 2,325,959 - 314,943 Downtown Impr - E Main St/Market St 5,440,677 1,272,945 2,926,898 4,199,843 1,240,834 1,066,882 Downtown Impr - E Main St/White Oak 2,311,825 36,755 25,175 61,930 2,249,895 20,475 Capital Projects Local Reserve 397,629 - - - 397,629 - Downtown Improvements Reserve 90,350 - - - 90,350 - City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending June 30, 2024 Schedule G * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Excess Local Funding Reserve 1,670,730 - - - 1,670,730 - Arbitrage 149,308 149,307 - 149,307 1 149,307 Transfer to Schools-2020 Bonds 27,000,000 27,000,000 - 27,000,000 - 801,131 Total Expenditures 102,548,570$ 63,432,496$ 8,738,559$ 72,171,055$ 30,377,515$ 19,081,928 Fund Balance, June 30, 2024 14,004,180$ City of Salem, Virginia Capital Reserve Fund Statement of Revenues and Expenditures For Period Ending June 30, 2024 Schedule H * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: Transfer From General Fund 17,026,870$ 17,026,870$ -$ 17,026,870$ -$ 17,026,870$ Total Revenues 17,026,870 17,026,870 - 17,026,870 - 17,026,870 Expenditures: Capital Reserve 17,026,870 - - - 17,026,870 - Total Expenditures 17,026,870$ -$ -$ -$ 17,026,870$ - Fund Balance, June 30, 2024 17,026,870$ Schedule I *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 46,790,745$ 44,202,757$ 94%39,832,504$ 4,370,253$ Other Electric Revenue 654,799 632,394 97%598,528 33,866 Reserve for Encumbrances 1,703,227 - 0%- - Appropriated from Net Position 3,300,000 - 0%- - Total Operating Revenues 52,448,771 44,835,151 85%40,431,032 4,404,119 . Operating Expenses Other Power Generation - Operation 125,000 58,657 47%63,452 (4,795) Other Power Generation - Maintenance 94,253 61,317 65%81,475 (20,158) Purchased Power 28,030,000 27,436,395 98%23,951,212 3,485,183 Transmission - Operation 9,736,000 9,813,795 101%9,516,690 297,105 Transmission - Maintenance 41,339 10,062 24%10,850 (788) Distribution - Operations 1,142,527 1,120,148 98%1,058,218 61,930 Distribution - Maintenance 1,541,782 1,569,871 102%1,512,017 57,854 Customer Service 662,562 634,195 96%581,137 53,058 Administration & General - Operation 2,641,681 894,980 34%1,317,563 (422,583) Administration & General - Maintenance 239,359 234,648 98%184,886 49,762 Depreciation - 1,699,436 0%1,416,179 283,257 Capital 4,858,117 2,442,946 50%1,631,927 811,019 Contingency 176,151 - 0%- - Total Operating Expenses 49,288,771 45,976,450 93%41,325,606 4,650,844 Income (loss) Before Transfers 3,160,000 (1,141,299) (894,574) (246,725) Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 100%(3,160,000) - Income (loss)-$ (4,301,299)$ (4,054,574)$ (246,725)$ Income (loss)-$ (8,602,598)$ (8,109,148)$ (493,450)$ City of Salem, Virginia Electric Fund Statement of Operations For Twelve Months Ending June 30, 2024 Schedule J *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 7,578,134$ 102%7,115,739$ 462,395$ Other Revenue 465,459 404,420 87%376,190 28,230 Water Federal Grants Revenue - - 0%14,465 (14,465) Gain On Sale Of Assets 1,040 1,040 100%7,800 (6,760) Reserve for Encumbrances 732,623 - 0%- - Appropriated from Net Position 1,320,000 - 0%- - Total Operating Revenues 9,919,122 7,983,594 80%7,514,194 469,400 . Operating Expenses Salaries of Personnel 986,455 1,004,326 102%959,138 45,188 Fringe Benefits 465,075 457,792 98%430,852 26,940 Contractual Services 673,414 591,803 88%600,506 (8,703) Printing and Binding 2,500 754 30%565 189 Advertising 1,000 - 0%- - Utilities 421,200 456,549 108%399,545 57,004 Communications 5,800 4,012 69%4,628 (616) Insurance 38,000 34,426 91%32,318 2,108 Travel and Training 9,800 7,991 82%7,732 259 Miscellaneous 65,730 63,307 96%75,467 (12,160) Materials and Supplies 317,076 232,824 73%199,212 33,612 Depreciation - 852,325 0%854,994 (2,669) Capital 507,988 151,301 30%874,269 (722,968) Contingency 155,423 - 0%- - Total Production Expenses 3,649,461 3,857,410 106%4,439,226 (581,816) Salaries of Personnel 750,853 701,751 93%552,959 148,792 Fringe Benefits 361,704 325,385 90%254,355 71,030 Contractual Services 867,367 947,280 109%783,812 163,468 Printing and Binding - 136 0%- 136 Communications 4,950 4,518 91%4,741 (223) Insurance 32,000 34,275 107%29,734 4,541 Lease/Rent of Equipment 2,000 1,502 75%1,680 (178) Travel and Training 8,300 4,124 50%3,099 1,025 Miscellaneous 35,530 32,836 92%27,963 4,873 Miscellaneous Credits (255,000) (374,459) 147%(284,599) (89,860) Materials and Supplies 182,374 180,519 99%142,407 38,112 Depreciation - 208,210 0%108,918 99,292 Capital 2,540,168 475,383 19%1,595,797 (1,120,414) Interest Obligations 1,594,020 204,326 13%250,088 (45,762) Total Distribution Expenses 6,124,266 2,745,786 45%3,470,954 (725,168) Income (loss) Before Transfers 145,395 1,380,398 (395,986)1,776,384 Transfers (Payment in Lieu of taxes)(145,395)(145,679) 100%(154,445) 8,766 Income (loss)-$ 1,234,719$ (550,431)$ 1,785,150$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Twelve Months Ending June 30, 2024 Schedule K *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 7,099,837$ 101%6,831,103$ 268,734$ Other Revenue 149,896 171,395 114%196,063 (24,668) Reserve for Encumbrances 668,181 - 0%- - Total Operating Revenues 7,815,077 7,271,232 93%7,027,166 244,066 . Operating Expenses Salaries of Personnel 853,377 797,068 93%753,620 43,448 Fringe Benefits 402,342 370,329 92%343,039 27,290 Contractual Services 3,519,196 2,617,804 74%2,531,007 86,797 Printing and Binding 1,500 633 42%144 489 Advertising 1,500 - 0%- - Utilities 4,500 4,793 107%3,965 828 Communications 14,850 13,660 92%17,172 (3,512) Insurance 18,500 13,362 72%12,918 444 Lease/Rent of Equipment 3,000 1,502 50%1,680 (178) Travel and Training 12,000 4,660 39%7,454 (2,794) Miscellaneous 39,030 42,281 108%36,140 6,141 Miscellaneous Credits (325,000) (226,835) 70%(194,644) (32,191) Materials and Supplies 86,289 72,148 84%60,036 12,112 Depreciation - 1,432,572 0%1,371,001 61,571 Capital 1,372,678 313,874 23%171,689 142,185 Interest Obligations 1,666,581 72,283 4%71,225 1,058 Contingency 144,734 - 0%- - Total Operating Expenses 7,815,077 5,530,134 71%5,186,446 343,688 Income (loss) before Transfers - 1,741,098 1,840,720 (99,622) Income (loss)-$ 1,741,098$ 1,840,720$ (99,622)$ City of Salem, Virginia Sewer Fund Statement of Operations For Twelve Months Ending June 30, 2024 Schedule L *Subject to Final Audit Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 359,850$ 412,137$ 115%443,073$ (30,936)$ Box office shows 2,100,000 2,214,232 105%1,709,344 504,888 Catering and concessions - - 0%178,127 (178,127) Merchandise and commissions 177,500 352,838 199%229,206 123,632 Static advertising 55,000 41,000 75%41,500 (500) Miscellaneous income 15,000 24,983 167%25,200 (217) Interest Income - 1,699 0%656 1,043 Salem Fair 603,000 609,818 101%553,899 55,919 Reserve for encumbrances 309,197 - 0%- - Gain on Sale of Assets 26,034 26,034 100%- 26,034 Appropriated from Net Position 100,500 - 0%- - State Grants - 77,864 0%- 77,864 Total Operating Revenues 3,746,081 3,760,605 100%3,181,005 579,600 Operating Expenses Salaries of personnel 1,421,099 1,323,128 93%1,264,863 58,265 Fringe benefits 571,127 492,034 86%458,662 33,372 Maintenance and contractual services 313,168 232,356 74%297,022 (64,666) Printing and binding 500 - 0%1,000 (1,000) Advertising 23,000 19,854 86%21,486 (1,632) Utilities 295,000 302,829 103%308,928 (6,099) Communications 13,900 10,215 73%11,908 (1,693) Insurance 28,500 29,351 103%30,924 (1,573) Leases and Rentals 3,200 3,452 108%1,885 1,567 Travel and training 8,150 7,473 92%10,300 (2,827) Miscellaneous 99,268 107,392 108%94,849 12,543 Show expense 1,896,992 2,435,919 128%1,790,956 644,963 Fair expense 546,100 624,734 114%555,968 68,766 Materials and supplies 81,500 61,735 76%34,751 26,984 Capital 1,093,563 702,787 64%60,408 642,379 Depreciation - 273,034 0%274,151 (1,117) Total Operating Expenses 6,395,067 6,626,293 104%5,218,061 1,408,232 Income (loss) Before Transfers (2,648,986)(2,865,688) (2,037,056)(828,632) Transfers 2,648,986 1,850,986 70%1,609,168 241,818 Income (loss)-$ (1,014,702)$ (427,888)$ (586,814)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Twelve Months Ending June 30, 2024 Schedule M *Subject to Final Audit Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 516,682$ 852,481$ 165%695,983$ 156,498$ Concessions 137,833 208,500 151%167,196 41,304 Moyer Concessions 25,000 - 0%- - Salem High Concessions 6,606 14,551 220%10,766 3,785 Total Operating Revenues 686,121 1,075,532 157%873,945 201,587 . Operating Expenses: Salaries of personnel 289,671 304,657 105%238,587 66,070 Fringe benefits 111,668 95,426 85%75,882 19,544 Contractual services 9,465 7,419 78%9,466 (2,047) Printing and binding 300 352 117%325 27 Laundry and Cleaning 2,500 - 0%- - Communications 200 184 92%165 19 Insurance 1,800 1,877 104%1,521 356 Travel and training - 179 0%30 149 Miscellaneous 19,216 27,587 144%175,877 (148,290) Materials and supplies 203,081 289,438 143%226,604 62,834 Capital 60,000 - 0%- - Depreciation - 3,502 0%4,383 (881) Total Catering Expenses 697,901 730,621 105%732,840 (2,219) Salaries of Personnel 53,832 58,037 108%44,990 13,047 Fringe Benefits 18,808 13,575 72%11,305 2,270 Contractual services 4,000 24,921 623%14,639 10,282 Miscellaneous 150 (113) -75%60,866 (60,979) Materials and Supplies 27,500 70,882 258%53,278 17,604 Total Concessions Expenses 104,290 167,302 160%185,078 (17,776) Salaries of Personnel 9,745 - 0%- - Fringe Benefits 4,484 - 0%- - Contractual services 2,500 - 0%- - Materials and Supplies 13,329 5,927 44%- 5,927 Total Moyer Expenses 30,058 5,927 20%- 5,927 Salaries of Personnel 2,272 7,160 315%4,583 2,577 Fringe Benefits 209 2,751 1316%1,283 1,468 Contractual - 1,174 0%- 1,174 Miscellaneous - (9) 0%- (9) Materials and Supplies 1,807 4,557 252%2,547 2,010 Total Salem High Expenses 4,288 15,633 365%8,413 7,220 Income (loss) Before Transfers (150,416)156,049 (52,386)208,435 Transfers 150,416 - 0%- - Income (loss)-$ 156,049$ (52,386)$ 208,435$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Twelve Months Ending June 30, 2024 Catering Concessions City of Salem, Virginia Water and Sewer Capital Fund Statement of Revenues and Expenditures For Period Ending June 30, 2024 Schedule N * Subject to Final Audit Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 10,218,902$ Revenues: Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ 3,356,098$ Total Revenues 13,575,000 13,575,000 - 13,575,000 - 3,356,098 Expenditures: North Salem Water Improvements 6,200,000 - - - 6,200,000 - Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 - Wiley Ct Sewer Improvements 375,000 - - - 375,000 - Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ - Fund Balance, June 30, 2024 13,575,000$ Schedule O Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 7,846,412$ 6,036,231$ 1,810,181$ Revenue Premiums Paid - City 6,060,000 5,353,960 88% 5,147,019 206,941 Premiums Paid - School 5,240,000 4,586,758 88% 4,410,067 176,691 Premiums Paid - Retirees 765,000 680,480 89% 737,399 (56,919) Dental Premiums Paid 591,050 545,514 92% 537,187 8,327 Interest Earnings 90,000 429,103 477% 266,072 163,031 Miscellaneous 5,000 16,249 325% 5,056 11,193 Total Year to Date Revenues 12,751,050 11,612,064 91% 11,102,800 509,264 Expenses Health Claims 11,545,772 9,285,423 80% 8,844,445 440,978 Dental Claims 591,050 494,114 84% 472,513 21,601 Employee Health Clinic 511,332 401,702 79% 373,502 28,200 Consulting Services 96,896 74,667 77% 75,769 (1,102) Miscellaneous 6,000 4,170 70% 3,891 279 Total Year to Date Expenses 12,751,050 10,260,076 80% 9,770,120 489,956 Ending Net Position -$ 9,198,400$ 7,368,911$ 1,829,489$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Eleven Months Ending May 31, 2024 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending June 30, 2024 Schedule P * Subject to Final Audit FV as a Cash Value Net Change Fair Value % of 6/30/2024 in Fair Value 6/30/2024 Portfolio Demand & Time Deposits Concentration Account 61,165,408$ -$ 61,165,408$ 35.4% Payroll Account 10,133 - 10,133 0.0% Revenue Recovery Account 12,411 - 12,411 0.0% Utility Billing Account 61,467 - 61,467 0.0% Box Office Account 483,387 - 483,387 0.3% Held as Fiscal Agent of: Cardinal Academy 690,495 - 690,495 0.4% Court Community Corrections 1,820,425 - 1,820,425 1.0% Held on Behalf of: Economic Development Authority 95,824 - 95,824 0.1% Total Demand & Time Deposits 64,339,550 - 64,339,550 37.2% Investments Local Government Investment Pool (LGIP)107,895,029 - 107,895,029 62.5% Held on Behalf of: Economic Development Authority LGIP 599,620 - 599,620 0.3% Total Investments 108,494,649 - 108,494,649 62.8% Total Deposits and Investments 172,834,199$ -$ 172,834,199$ 100.0% Item # 6A Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Consider the adoption of Resolution 1478 honoring Salem High School Individual Wrestling Team member Derek Bush for his State Championship. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: This time has been set aside to recognize Salem High School Individual Wrestling Team member Derek Bush for his State Championship. STAFF RECOMMENDATION: Staff recommends approval. CITY COUNCIL Joint Resolution Mayor, City of Salem WRESTLING IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, August 12, 2024: ATTEST: H. Rob Light Clerk of Council City of Salem, Virginia Salem City Council: Hunter Holliday Bill Jones Randy Foley Jim Wallace Renée Ferris Turk RESOLUTION 1478 RESOLUTION HONORING 2024 SALEM HIGH SCHOOL WRESTLING STATE CHAMPION WHEREAS, with a great deal of pride and enthusiasm the City of Salem champions the development of its young people by providing an array of opportunities in both the academic and sporting arenas; and WHEREAS, throughout the years, our youth have excelled in both areas, bringing numerous accolades to the city and school division; and WHEREAS, the high school wrestling program instills in its participants the significance of teamwork and creates accord and purpose among its participants and coaches; and WHEREAS, Derek Bush distinguished himself, his school, and the entire community by being crowned a Virginia High School League State Wrestling Champion in Class 4 at 113 pounds; and WHEREAS, the state title, which is the first ever for a first-year Salem varsity wrestler, capped off an amazing year for the “Freshman Phenom” who completed the season with an incredible 37 and 2 record with 21 victories by pin; and WHEREAS, Despite being just a ninth grader, Derek served as team captain and exhibited leadership skills that helped the varsity team place in the Top 5 of every tournament in which it competed; and WHEREAS, Derek led the Spartans in wins and pins, as he became only the second VHSL State Wrestling Champion since Salem High School opened in 1977. Heavyweight Jake Semones, in 2018, is the only other Salem wrestler to accomplish this feat; and WHEREAS, Derek also excelled in the classroom by posting a 3.9 grade point average and setting an example for his teammates off the mat; and WHEREAS, along with Wrestling Coach Lawrence Van Liew, Derek Bush and his teammates have brought recognition to the Salem community and the high school by showcasing their skills regionally and statewide; and NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Council joins with the citizens of the City of Salem in saluting these amazing achievements during the 2023-24 Wrestling season. BE IT FURTHER RESOLVED that a copy of this resolution be presented to the coaches and each team member and that a copy be placed on display at Salem High School. Item # 6B Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Consider the adoption of Resolution 1479 honoring the Salem High School Debate Team for winning the Virginia High School League State Championship. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: This time has been set aside to recognize the Salem High School Debate Team for the achievement of winning the 2024 Virginia High School League team State Title in Debate. STAFF RECOMMENDATION: Staff recommends approval. CITY COUNCIL Joint Resolution Mayor, City of Salem DEBATE IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, August 12, 2024: ATTEST: H. Rob Light Clerk of Council City of Salem, Virginia Salem City Council: Hunter Holliday Bill Jones Randy Foley Jim Wallace Renée Ferris Turk RESOLUTION 1479 RESOLUTION HONORING SALEM HIGH SCHOOL 2024 DEBATE STATE CHAMPIONS WHEREAS, with a great deal of pride and enthusiasm the City of Salem champions the development of its young people by providing an array of opportunities in both the academic and competition arenas; and WHEREAS, throughout the years, our youth have excelled in both areas, bringing numerous accolades to the city and school division through a variety of extracurricular activities; and WHEREAS, Head Coach Mark Ingerson successfully expanded the school’s Forensics Dynasty into the arena of Debate and captured the school’s first State Debate Title on April 27, 2024; and WHEREAS, the team’s 21-13 victory over Rock Ridge High School during Class 4 competition at James Madison University was fueled by junior Claire Rawlins and senior Kaylee Christley; and WHEREAS, the powerful duo of went undefeated and captured the Policy Debate title during five rounds of the near 90 minute competition; and WHEREAS, Rawlins and Christley compiled a record of 10 wins and only 1 loss in VHSL competition while winning the Region, Super Region, and State championships; and WHEREAS, Rawlins is now the first student in Salem history to win both a Forensics event title and a Debate event title in the same academic year; and WHEREAS, seniors Lebron Parsell and Hannah Gordon placed 2nd and 3rd respectively in Lincoln- Douglas debate; and WHEREAS, junior Rebekah Steinweg contributed to the win with a 3rd place finish in Congressional Debate, and WHEREAS, sophomore Luke Stovall and senior Lance Toapanta placed 3rd in Policy Debate; and WHEREAS, junior Charlie Bain and freshman Dylan Hancock also competed in Congress Debate at the state championships in Harrisonburg; and WHEREAS, Alex Wong served as the Debate Team’s Assistant Coach helping the students throughout the year with speaking, argumentation, and writing skills; and WHEREAS, junior Kaelyn Henzey provided support to the team throughout the season in her role as team manager; and WHEREAS, the Salem High School Debate Team has brought recognition, honor, and pride to Salem High School and the City of Salem; and WHEREAS, the City of Salem hereby expresses congratulations and appreciation to Mark Ingerson and the members of the Salem High School Debate Team for their accomplishments; and NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Council joins with the citizens of the City of Salem in saluting the great achievements of the Salem High School Debate Team in winning the 2024 STATE DEBATE TEAM CHAMPIONSHIP BE IT FURTHER RESOLVED that a copy of this resolution be presented to the coaches and each team member and that a copy be placed on display at Salem High School. Item # 6C Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Consider the adoption of Resolution 1480 honoring Salem High School Tennis team member Drew Perez for his Class 4 Boys Tennis Singles State Championship. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: This time has been set aside to recognize Salem High Tennis team member Drew Perez for his Class 4 Boys Tennis Singles State Championship. STAFF RECOMMENDATION: Staff recommends approval. CITY COUNCIL Joint Resolution Mayor, City of Salem TENNIS IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, August 12, 2024: ATTEST: H. Rob Light Clerk of Council City of Salem, Virginia Salem City Council: Hunter Holliday Bill Jones Randy Foley Jim Wallace Renée Ferris Turk RESOLUTION 1480 RESOLUTION HONORING SALEM HIGH SCHOOL 2024 TENNIS STATE CHAMPIONS WHEREAS, with a great deal of pride and enthusiasm the City of Salem champions the development of its young people by providing an array of opportunities in both the academic and sporting arenas; and WHEREAS, throughout the years, our youth have excelled in both areas, bringing numerous accolades to the city and school division; and WHEREAS, the high school tennis program instills in its participants the significance of teamwork and creates accord and purpose among its participants and coaches; and WHEREAS, Drew Perez distinguished himself, his school, and the entire Salem community by being crowned a Virginia High School League State Tennis Champion in Class 4; and WHEREAS, the state title, culminated a virtually perfect season for the “Sophomore Sensation” who completed the year with a stout 20 and 1 singles competition record and a 16 and 2 mark in doubles play; and WHEREAS, Despite being just a 10th grader, Perez captured the VHSL State Title in Newport News in dominant fashion with a 6-3, 6-0 straight sets victory; and WHEREAS, Drew was named an All-State performer for his incredible season. This is an amazing accomplishment when you considered there are 51 Class 4 schools in the Commonwealth and only 4 players are selected for the all-state team; and WHEREAS, Drew also paid it forward and gave back to his community by volunteering this summer to coach 53 aspiring tennis players at the Salem Parks and Recreation’s annual tennis camp; and WHEREAS, along with Tennis Coach Steve Willinger, Perez and his teammates have brought recognition to the Salem community and the high school by showcasing their skills regionally and statewide; and NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Council joins with the citizens of the City of Salem in saluting these amazing achievements during the 2024 Tennis season. BE IT FURTHER RESOLVED that a copy of this resolution be presented to the coaches and each team member and that a copy be placed on display at Salem High School. Item #6D Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN COUNCIL CHAMBERS AGENDA ITEM: Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for the request of Seaside Heights, LLC, property owner, to rezone the property located at 1590 West Main Street (Tax Map # 140-1-3) from LM Light Manufacturing District to HBD Highway Business District. (Advertised in the July 25 and August 1, 2024, issues of the Salem Times- Register.) (Planning Commission recommended approval; see page 3- 4 of Planning Commission minutes.) SUBMITTED BY: Mary Ellen Wines, Planning and Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: LM – Light Manufacturing District Land Use Plan Designation: Commercial Existing Use: Commercial – Restaurant Proposed Use: Commercial – Restaurant (with expanded drive-thru services) The subject property consists of a 0.734 acre tract of land which currently sits within the LM Light Manufacturing zoning designation. The applicant is requesting to rezone the parcel to allow for the expansion of the drive-thru services. The restaurant was constructed in 2003. At that time the property was zoned Business District B3, which allowed for a restaurant use. In 2005, the City conducted a mass rezoning of the entire city, and this parcel was inadvertently rezoned to LM Light Manufacturing District. At the time of that citywide rezoning, the restaurant use entered into a nonconforming status. Section 106-526.3 of the zoning ordinance states that any improvement that would enlarge or expand the existing use requires a rezoning to an appropriate district which, in this case, is from LM Light Manufacturing to HBD Highway Business District. REQUIREMENTS: The proposal is in compliance with the requirements of Section 106-214 HBD Highway Business District. Staff recommendations: Recommend approval of the request. 1 | P a g e REZONING REQUEST NARRATIVE: On behalf of Seaside Heights, LLC (Owner/Applicant), Balzer and Associates, Inc. “Balzer” (Agent) is requesting to rezone the subject parcel located at 1590 West Main Street within the City of Salem. The existing use of the parcel includes a commercial restaurant with drive-thru lane that serves the existing facility. It is our understanding from the City of Salem Zoning Administrator that the current use is a legal non-conforming use within the existing LM (Light Manufacturing) District. Any improvements as part of the planned renovations to Bojangles that would potentially intensify the existing use would require a rezoning to an appropriate district which in this case would be HBD (Highway Business District) A conceptual site plan has been provided by Balzer as Exhibit A, which outlines the proposed area of improvements for the project. Parcel to be Rezoned: 1. Rezone a portion of Tax Parcel 140-1-3: (1590 West Main Street Salem, VA 24153) a. Existing Zoning: LM – Light Manufacturing District b. Proposed Zoning: HBD – Highway Business District Existing Site Conditions: The existing parcel is located along the public right-of-way of West Main Street and is currently owned by Seaside Heights, LLC. The parcel contains an existing Bojangles commercial restaurant with drive-thru. Typical commercial improvements are located on-site including the building, parking spaces, freestanding signage, utilities, dumpster enclosure, landscaping, etc. The property is located within a FEMA defined floodplain district and the building has been removed by prior LOMA Case No. 08-03-1819A dated 10/14/2008. Proposed Improvements: The proposed improvements on-site include the renovation of the existing building. (No expansions proposed). Drive-thru improvements to include two (2) order boards in lieu of the single existing location. Other miscellaneous improvements are being proposed such as restriping, repaving, landscaping, etc. Access will remain the same from West Main Street and through an existing easement for the adjacent drive aisle that accesses the signalized intersection. 2 | P a g e Comprehensive Plan and Future Land Use Map The comprehensive plan for the City of Salem supports commercial growth and re- development along major commercial/industrial corridors. This section of West Main Street (Route 11/460) is the commercial hub for the City which includes appropriate designations of commercial zoning districts including Highway Business. The future land use map “FLUM” indicates this property as commercial, therefore we are in alignment with the HBD district request and the FLUM. This project will be developed in accordance with applicable regulations including the City of Salem Zoning Ordinance. ACCESS A ACCESS B DT LANE 2 DT LANE 1 DU M P S T E R EN C L O S U R E PROJECT NO. REVISIONS SCALE DATE CHECKED BY DESIGNED BY DRAWN BY www.balzer.cc Roanoke / Richmond New River Valley Shenandoah Valley P L A N N E R S / A R C H I T E C T S E N G I N E E R S / S U R V E Y O R S J: \ 2 2 \ 0 0 \ 0 4 \ 0 4 2 2 0 0 6 3 . 0 0 B O J A N G L E S - S A L E M , V A D O U B L E D R I V E T H R U T E S T F I T \ C I V I L \ d w g \ 0 4 2 2 0 0 6 3 . 0 0 B o j a n g l e s E x h i b i t 2 0 2 4 - 5 - 2 2 . d w g P L O T T E D : 5/ 2 8 / 2 0 2 4 1 0 : 4 0 : 2 1 A M 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 HEC BTC BTC 5/31/2024 1" = 20' BO J A N G L E S - D R I V E T H R U I M P R O V E M E N T S ZO N I N G E X H I B I T 15 9 0 W E S T M A I N S T R E E T SA L E M , V I R G I N I A EX-A 04220063.00 PRE L I M I N A R Y PROPOSED CONCRETE PAVEMENT EXISTING CONCRETE PROPOSED HEAVY-DUTY ASPHALT 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 www.balzer.cc Roanoke Richmond New River Valley Shenandoah Valley En v i s i o n i n g T o m o r r o w , D e s i g n i n g T o d a y METES AND BOUNDS DESCRIPTION OF A 0.734 ACRE PARCEL TO BE REZONED TO HBD BEING CITY OF SALEM TAX ID 140-1-3 BEGINNING AT A N IRON PIN FOUND ON THE SOUTH LINE OF WEST MAIN STREET, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140-1-4.1; THENCE WITH THE COMMON LINE OF TAX ID 140-1-3 AND TAX ID 140-1-4.1 S8°37’27”E 215.00 FEET TO AN IRON PIN FOUND, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140- 1-4.1, AND ON THE LINE OF TAX ID 140-1-11; THENCE WITH THE COMMON LINE BETWEEN TAX ID 140-1-3 AND TAX ID 140-1-11 THE FOLLOWING COURSES AND DISTANCES: S81°22’33”W 150.00 FEET TO A POINT; THENCE N8°37’27”W 89.00 FEET TO A POINT; THENCE N6°50’03”W 96.05 FEET TO A POINT; THENCE N8°37’27”W 15.00 FEET TO A POINT; THENCE ALONG A CURVE TO THE RIGHT, HAVING A RADIUS OF 15.00 FEET, AN ARC LENGTH OF 23.56 FEET, AND A CHORD BEARING AND DISTANCE OF N36°22’53”E 21.21 FEET TO A POINT ON THE SOUTH LINE OF WEST MAIN STREET, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140-1-11; THENCE WITH THE SOUTH LINE OF WEST MAIN STREET N81°22’33”E 132.00 FEET TO AN IRON PIN FOUND, BEING THE POINT OF BEGINNING, CONTAINING 0.734 ACRE. Balzer Project No.04220063.00 CITY OF SALEM, VIRGINIA P.O. BOX 869 SALEM, VIRGINIA 24153-0869 Balzer and Associates, Inc. c/o Ben Crew 1208 Corporate Circle Roanoke, VA 24018 July 18, 2024 RE: Petition for Zoning Amendment (Rezoning) 1590 West Main Street Tax Map# 140-1-3 To Whom It May Concern: You and/or your agent shall appear before City Council on Monday, August 12, 2024, at 6:30 p.m. in the Council Chambers, First Floor, Salem City Hall, 114 North Broad Street, Salem, Virginia for consideration of your request for a rezoning for the above referenced property. If you have any questions regarding this matter, please contact our office at (540) 375-3032. Sincerely, H. Robert Light Assistant City Manager/Clerk of Council 114 N . Broad Street. Salem. Virginia 2415 3. (540) 375-3007 ir~u~ 7 • '"'ff . . ,..,... ~,. ~; .. ..,._ ., • lJftsl) n.'t ' • • l\"t, J1Jt, ~ \' lS, l024 , SALEM TIMES-REGISTER • ~•~m1. ,,. www.ourwl~ey.org 141:i ·. Or llii·• ,·• ••lite/ya ' c~ l'd1a1e L!'gals • C,ly o f Radford L!'gals - C,ty of Sal!'m Legals - Montgomery County Aue lion No 1,ce tj:t p~. TRusreE•s SALE ; 130 H.i'dr lld V.:.. OF 362 LOWE ~Friday~ STREET s.~:: 2 BUCHANAN: VA Caai, Pleai,.,8-1. 24066 S.~ Q'-Yy ~ hot ~xea.ao., ot; C8l1M'I Cont -...,. for laJe ot Tn.t deled ~ TRUSTEE'S SALE OF PROPERTY 486 Waterworks Road Radford,VA 24141 Tax Map No. 064•A 66, Parcel ID No. 020617 oJIClpllon pom,itto-for • ucond eMfflOfllafy lducalional fac:lity on tho propeny localad at 101 Co,p«N-.rd(Tox Mapf 117•2•1), Coplu of Iha~ plonl, onllnoncea or ~ 1111)' be ........, In the Olllce °' Notice of Public Hearing Town of Blacksburg Plannlng ·commlulon Tuesday, August 6, • entafrom • 12,201a,1ntheorfgfnef l'mc:lparlrnounlot $94,065.oo '8Conlod 1n the Clor1c'a Office, Cln:ul Court 'I/ for llolatou,t County .., -Conmriy~ In ell9ClAlori of I DMd d ~ 21 South 11tuf1-, Snot, Trwt dalod Jtly 24, 2008, Salem, Vltglnlo. 2024 N..ic. laheffl>ygjve,I that the Planning Cornmlulon of the Town of Blacbbutg wll c:onducl lhe folowlng poblc •ter1 nary V-rginjo as ~ No Assistant at R 1900ooe1s. The • lnlhl~amountd $73,280.<15, NCOnlod h lhl AJ said hlatlng, pa,lloo fn C"""-Olllceof lhl Cln:lllt lnt11911 Ind clllw. lhall Mou~ta ln An1;:~ r~~. Cow1 ol Monlilo!netY haw an Clj>pOlllnly to be Cow,4y, Virgina, of~ heard -.1o the said Ca os Pita I l'Ublc •uetion In the front ot °"""'::'._to be ''•B~:'!f~ ~ ror lllnam.menlN..nl>er r9qUHla. OIOOl179, Wooda Rogerw Pt.C, TrualN,wtlollorfor dog,,~ Will Slreet, f'ilaosllo, VA 24090, One! IOfne llrCJtica or any aoct, ~ H01q are ~ •ltemat!w Clrcul Court throug!, Mlday locelb, daslgnaled by ... up to 35 ~ • ~ Judges ot tho C1rcu11 Cou11, n..., on Auguat 30, 202~. at 2.00 """" tompui., -PM, the p,operty dNal>od ~ .,.. -N In 111d Deed o( TNII, ~alongWithg:;• loca!9doClhl- gramm., Ind "Pelllng lldd,...., and moro Plf1lculorlydeoc:rl>ed11 :_~idatea mu11 be followa: LOCATED IN THE •-to till 40 PO<#lda COUNTY Of Wage range la • BOTETOURT, VIRGINIA: ~ to $18 00/hour TWO-THIRDS OF LOT NO. • ;!,"""""II one~ EIGHTEEN (18~ Pfeaae lend .....,,.111 FRONTING 88.82 FEET ~ICreaQnountafn. ON WATER STREET, ANO -corn RUNNING BACK BETWEEN PARAUEL LINES 187.77 FEET TO THE REAR LINE OF SAID LOT NO. 18; THE WEST ONE-•THIRD OF SAID LOT ADJOINS AN Al.LEY KNOWN AS SECOND Al.LEY, AND BEING THE u11 ac pubic aucllon -themolnannnc. ollho ~ County Cln:ull Court, 55 &ti Main SlrNI, Clvi.lilntburg, VA 2o4073, on ~ 30, 2024 at 12.00 noon, 1he pr-1Y deoc:rlbed In said Deed ol TIUII lying In~ County, Vlrglnla, and more ~-.. -M that certain lot or porcel of land with all "'-1wiltthereon ~. lying and being In the Prices Forte Magllterlol DiltrictofMomgot,.y Counlj, Vl,glnlo, on Water Wortca Road, containing 2.1417 ..,.. more or leas 11-on•ptatofume dated October 15, 1992, prepared by W. A Davia, CE/LS, referred to as •Plat prepared for Bobby W.yne SotJlhem, et al.• Director of Fund Development N<>np!ofit 1ee1ca an Individual with experience SAME LAND THAT WAS LESS ANO EXCEPT: All ~Efr[~ that Clf1ain lot or portel of ~-ludlng, Ind managing • fundraislng antegy Ind program 1o ma.-lndMdual and co,pon,te donatlont. Miat haw• minimum ofS years' experience wilh lond wtth d lmpn,voments AND M.F. HOOGES , HIS lhlroon lying Ind being In WIFE. BY DEED DATED JUNE 18, 1934, AND the Prtco'a Fon< Maglalerial RECORDED IN THE Diltrict of Montgomery C~~~t~~~rOFTHE = ~~)=-~ BOTETOURT COUNTY, 1~n~~to VIRGINIA, IN DEED BOOK o..n,,. J. Soulhem Ill' deed THE PLANNING COMMISSION OF TttE CITY OF SAi.EM, VIRGINIA BY: Clvlatopher J. Dorsay Extc:U!Wo Secretary Notice 11 hereby given to all lntere1ted persona that the Councll of the City of Salem, otlts regular meeUng on Mond.y, August 12, 2024, at 8'30 p.m., In Councl Chambers, Clly Hall, 114. N. Broad Street, In the City of Salem, V11glnla, will hold a public hearing, pursuant to Section■ 15.2-2204 and 15.2-2285 of lhe Code o( Vl,glnla, a■ amended, to consider the following requNts relative lo the CODE OF THE CITY OF SALEM, VIRGINIA: 1. Hold public hearing lo conolder the request of Seaside Heights, LLC, ~ owner, lo rezorte the~ localed at 1590 Weal Main Street (Tax Map # 140-1-3)from 1M light Ma,.,,.cturing District to HBO Hlghw.y Buolness District. hunngt on Tuasday, Augiat a, 202,4 during 111 meeting beginning at 8:30 PM In the Roger E. Hedgepeth CouncJI Cllambe,, 300 South Main s~ Blecubu,g, VA on the l~Jtem: Zoning O!dlnonco Amlndmant(ZOA) '60IORDl2001-An omendment to amend 1he text of the Town's Zoning Ordinance lo ctuta I new Downtown N..-1 zoning district for the area bounded by North Main Slteat, Tumor Street, and Prices Forte Road. In 2019, the Town adopfad the Downtown Snteglc Plan which ldantified six aub dislrictl ror Downtown including the Downtown Northwest district bounded by North Main SI., Prices Fon< Rd , and Turner SI. The proposed amencrnenl wUJ create a new lloating zoning district appl-lo the Downtown Northwest area Creation of the new district does not change existing zoning and property owners would ,_ to rezone lo the new district through a public hearing process. The district includes an applicability crlterta , permitted iae tal>N, definitions specific lo the ,_ district, bulldlng dernonualed --In develoj,n,ent Ind managing • por1folio of donors and "X" AT PAGE 34. LESS dated June 1, 11195 and AND EXCEPTING THAT recorded In the Clerk's -·-· building design otandardo, 2. Hold pubic heartng to lite development otandanla consider the~ of and algnage ~. PORTION OF THE ABOVE-0111ce of the Circuit Court of LEGAL NOTICE A public auction wlll be held on Wed July 31, 2024 at lOa.m. at Grand Storage of Vinton 1119 Vinyard Rd, Vinton, VA 24179, ;o sell personal property In the following units : Ellzabeth Steele C29 Teresa Hemstock A9 STATEWIDE ADS AIJCT10NS ATTN. AUCTIONEERS: Adve!tise your upcoming 8UCllons sfa!awlde and In 04her atates. Albdable Print and Digital Solu!lons ~.~this= or Landon Clari: at Vwgfnla Press Services 804-521 - 7576, landonc@vpa.net HOME IMPROVEMENT Replace yoor roof with lhe best JoolOOg and longest lastlng material steel m Erie Melal Roofs! Three styles and mulliple colors available. Guaranleed lo last a lifetime! Limted rime Offer up to 50% off Installation • Additlonal 1 O'lo off Install (for military, heal1h worl(ers & -1st responders .) Call Elle Metal Rools: 1-M4-902· 4611 BAG A GREAT DEAL INTHE CLASSIFIEDS! To place your ad, call 389 -9355 STATEWIDE ADS 7-Year wamr.t-f wNh quaifying ptKChase. cal 1-3#-9-4'7-1479 today lo IIGhedule a tee quole, It's not ;JSt a generm. 11'1 a powerfflOYI. SERVICES DIVORCE-Uncontesled, $475+$86 court cost. Wl.1.S..$295.00. No court appearance. Estimaled completion line ~ da-fs. Hillon Ower, ~ (Faceboolc). 757-4915- 0126. Se Habla Eapanol. BBS Member. hllps:// hlllonollverattorneyva. com . DENTAL INSURANCE from Physidans Mutual Insurance Company. Co,,erage for 350 plus procedures. Real ddal 1naurance • NOT 1'11t a discount plan. Do not wail! Cal now\ Get your FREE Dental lnfonnalion Kl..., althedetallsl1~ 3083 www.dental50plua. cloalng giftl of $1 ,000 DESCRIBED LOT Monlgo,-r County, ..,; ~..:... for SECURING 44 FEET ON Vl,glni,I, In Deed Book a~eJ Sa • --~ WATERSTREETNID P-381ond'N-.an Sherwood Memorial Pa,k, The dillrict I~ Inc,, pt'Opa'rty own«, for ~ny ,newu&e~ .,.,. ",~I "'!<»JI~~~ •·r. ~~_.tftdly'" ~ Eliminate guuer cleaning lor-1 l.ealf'llter, the most advanr.ed ~ bloddng gutter prol8clon. ~~~ con,Mrginia #6258 ~ I 1'ftb&fiid' Author. We want ID Read ~-. , !f~jtf9 ,W:,K ...., ol"l!l'ffl'pf ,_a, .~.,.,,,~· rrn,l,BEiwEEt(PAiwtEr-"'~ ~ 876, Page 363. v8(bal and written ,, -LINES 167.77 FEET, THAT corrvnunlcatlon ak!ns. WAS CONVEYED TD H.J. 1"divefy identify, cultivate , and close gifts In support of TAP. This Includes both financial and In- SMITH AND EDRA SMITH, HIS WIFE, BY THE SAID HARRY S. HODGES AND LENA S. HODGES, HIS WIFE, BY DEED DATED NOVEMBER 6, 1948, AND TERMS· Cash • Bldde(s deposit of ten percent (10%) of the sales price by cashier's or certified c:heclc may be required. Balance of purchase price shall be due and payable not later than ten (1 0) days after sale. km donations. Build and manage a por1folio of 75-100 individual and corporate donors and prospecu With an annual giving capacity of $1 ,000+. Within this list, identify, actively cultr,,ate, RECORDED IN THE AFORESAID CLERK'S OFFICE IN DEED BOOK 100, PAGE 282 , TO WHICH SAID DEED REFERENCE IS HERE AND NOW MADE. WOODS ROGERS PLC, Trustee For Information Contact Woods RogeB Vandevenler B1aci< PLC, P.O. Box 14125, Roanoke, VA 24038-4 125, Telephone: 540-983-7729 and close gifts. This por1folio movement will be reviewed monthly with the Presidenl/CEO to ensure l reflects significant prospect TERMS OF SAI.E: All CASH. A bidder's deposl of ten percent (10%) of the sale price or ten percent (10%) of the orignal movement from identification lo cultivation to oollcitation lo stewardship. principal balance of the subject Deed of TIUSI, whichever Is lower, In the form of cash or certified Won< in coordination with the Presidenl/CEO to seek out and secure quarterly opuki,g eng~ements ~I ciYlc or ccmrnunlty events to promote TAP and its _..,. and cultivate proopectivedonors MUii have a bachelor's deg<ee in corrvnunlcations, marketing , public relat,ons , or related fteld Elcperience in strategic planning for development, major gifts, capital campaigns, corporate and marketing lnffiatives For a full job description please vistt Indeed.com or atourwebotte www.tapinlohope.org Salary; $60,00()..$75, 000/yr. Submit cover letter and rest.me!o:TAP,Hoo,an Resot.rees, Job Code DFD-CA, PO Box 2868, 302 2nd St SW Roanoke VA 24011 or fax to 540-J4S.1944 TTY: 540-345-4096 AA/EOE/Drug Free Workplace Biingual ability is a plus Wanted to Rent or Lease funds payable to the Substitute Trustee rrust be present II the tine of the sale. The balance of the purchase price wil be due within fifteen (15) days of sale, olhefwlse Purchaser's deposit may be for/Oiled to Trustee. Tine Is of the essence. If the sale Is set aside for any reasoo, lhe Purchaser at lhe sale shal be entitled lo a return or lhe depos,t paid. The Purchaser may, W provided by the terms o( the Trustee's Memorandi.m of Foreclosure Sale, be entitled lo a $50 cancellation fee from the Substitute Trustee, but shall have no further recoorse against the Mortgagor, the Mortgagee or lhe Mortgagee's attorney. A form COf1'/ of the Trustee's memorandi.m of foreclosure sale and contract to purchase real property is available for viewing al www.bwwsales.com. Additional tenns, f any, to be announced al the sale and the Purchaser may be given the option to execute the contrad of sale eledronicaly. This is a communication from a debt coledor and any information oblained will be used for that p,xposa. The sale is subject to seller cor,mnation. SubslilLu Trustee: Equity Truslees, LLC, 8100 Ttvee Chopl WANTED TO RENT OR LEASE Loolcing for fenced pasture land to rent or lease. CaU 276-233-5863 Road , Suite 240, Rklrnond, VA'Zrl29. Dogs/Livestock 1tvete,,na,ycareil unavauble or unaffordable, Ml< for Ham' Jad<e __. .... to control ~-, --H&H ()utdoon 254-2A20 <-~) For more ir1otmation contact BWW Law G'oup, LLC, attorneys for Equity Trustees, LLC, 6003 Executive Blvd, SUile 101 , Roc!Mle, MD 20852, 301- 961-6555, websie: !fN'W bwwsales com. VA-370006-1. ABC NOTICE PIZZA HOUSE PARTNERS, LLC., trading as BRICK HOUSE PIZZA, 311 W. MAIN STREET, RADFORD, RADFORD CllY, VA. 24141. The above establishment is applying lo the VIRGINIA ALCOHOLIC BEVERAGE CONTROL (ABC) AUTHORITY lor a INDUSTRY BREWERY APPUCA TION - CONSUMED license lo NII or manufadure alcoholic bevelagea. DIANA DOBBINS, MANAGING PARTNER NOTE: Objections to the lasuance of this license rn..t be aubnvtted to ABC no laler than 30 days from the publishing dale of the first of two required ,-paper legal notices. Objection■ should be registered at www.abc . ..-ginia.gov or 800-552.J200. Legals - City of Salem Notice Is hereby given to all interested persons that the City of Salem Planning Commission, at its regular rnee&,g on August 14, 2024, at 7:00 p.m., In Council Cti.nbers, City Hall, 114 North Broad Street, In lhe City of Salem, Vifvlnia, wil hold • public hearing, pursuant lo Sections 15.2-2204 and 15.2-2285 of the Code of Vrginia, as amended, to coraider approval of the fclowlng requests ralalive to the COOE OF THE crrv OF SALEM, VIRGINIA: 1.Hold public heamg to c:orwlcler the request at Salem Morusaori School, lnc.,p,ope,1y-.to amend the exilllng apeciaJ lo .... .::;,:::;x~;;;.tt building end ... dNlgn adjacent property requ i"'!"""ts. f!1•n ty~lty iodled al 1221 Lynchburg found 11 IJ'adi!i""al zoning Turnpike (Tax Map I 117-1 -d151ricts. 8) with condition. If approved, Salem City Council Intends to adopt the ordinance(•) associated with the above rtem(s ) on Int reading, with a second reading of those ordinance(•) at • subsequent meeting. Coples of the proposed plans, ordinances or amendments may be examined in the Office of Community Developmen~ 21 South Brufley Stree~ Salem, Vrglnla. At said hearing, parties in inlllA!SI and citizens shal have an opportunity lo be heard relative to the said requests. THE COUNCIL OF THE CITY OF SALEM , VIRGINIA BY: H. Robert Light Clerk of CouncU Persons affected by or Interested in the zoning ordinance arnenclment may appear and present their views Mer hearing, the Planning Commmlon may lal<e actJon. Copies of the ordinance, staff teporl Ind all related items may be foond onJine at WWW bfacksburg.gov/pubJic hearings or reviewed 111 person at the Blecuburg Planning and Building Departmen~ 400 South Main SIIM~ Blad<sbuig, Vrgtnia. Yoo may aiso cal the oll"tce at (540) 443-1300 for more information. 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CALL TODAY FOR A FIB INSPKIIOM 1-877-614-6667 ,·:." :' ; ~ • ~t .i < '' b: Planning Commission Meeting MINUTES Wednesday, July 10, 2024, 7:00 PM Work Session 6:00PM Regular Session 7:00PM Council Chambers, City Hall, 114 North Broad Street: Work Session 1. Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on July 10, 2024, there being the members of said Commission, to wit: Denise King, Reid Garst, Jackson Beamer, and Mark Henrickson; together with Mary Ellen Wines, Planning and Zoning Administrator, Maxwell Dillon, Planner, Charles E. Van Allman Jr., Director of Community Development, Christopher J. Dorsey, City Manager, and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Denise King called the meeting to order at 6:00 p.m. and reported that this date, place, and time had been set for the Commission to hold a work session. 2. New Business A. Discussion of items on the July agenda 1. 1590 West Main Street rezoning from LM to HBD 2. 1221 Lynchburg Turnpike special exception permit for cemetery use 3. 141 Electric Road approval of preliminary site plan A discussion was held regarding the items on the July agenda. B. Introduction of items on the August agenda 1. 101 Corporate Blvd special exception permit for elementary school 2. 1014 East Main Street special exception permit for outpatient mental health and substance abuse clinic Items for the August agenda were introduced, and a discussion was held. 3. Adjournment Denise King inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:49 p.m. Regular Session 1. Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m. on July 10, 2024. Notice of such hearing was published in the June 20 and 27, 2024, issues of the “Salem Times Register,” a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U.S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; Christopher J. Dorsey, City Manager and Executive Secretary, ex officio member of said Commission, to wit; Mary Ellen Wines, Planning and Zoning Administrator; Charles E. Van Allman, Jr., Director of Community Development, and Maxwell Dillon, Planner, and the following business was transacted. A. Pledge of Allegiance 2. Agenda Amendment Jackson Beamer motioned to add item 4D to the agenda regarding remote participation for Planning Commissioners. Reid Garst seconded the motion. Ayes: Henrickson, Beamer, Garst, King 3. Election of Officers An Election of officers was held. Reid Garst made a motion for Denise King to serve as Chair of the Planning Commission. Jackson Beamer seconded that motion. Ayes: Henrickson, Beamer, Garst, King Mark Henrickson made a motion for Reid Garst to serve as Vice Chair. Jackson Beamer seconded that motion. Ayes: Henrickson, Beamer, Garst, King Chair King noted that this meeting is Mr. Henrickson’s first meeting as a Planning Commissioner. 4. Consent Agenda Chair King asked if each member had reviewed the minutes, and without objection, accepted the minutes as amended. 5. New Business A. Amendment to the Zoning Ordinance Hold public hearing to consider the request of Seaside Heights, LLC, property owner, to rezone the property located at 1590 West Main Street (Tax Map # 140-1-3) from LM Light Manufacturing District to HBD Highway Business District. Staff noted the following: The subject property consists of a 0.734-acre tract of land which currently sits within the LM Light Manufacturing zoning designation. The applicant is requesting to rezone the parcel to allow for the expansion of the drive-thru services. The restaurant was constructed in 2003. At that time the property was zoned Business District B3, which allowed for a restaurant use. In 2005, the City conducted a mass rezoning of the entire city, and this parcel was inadvertently rezoned to LM Light Manufacturing District. At the time of that citywide rezoning, the restaurant use entered into a nonconforming status. Section 106-526.3 of the zoning ordinance states that any improvement that would enlarge or expand the existing use requires a rezoning to an appropriate district which, in this case, is from LM Light Manufacturing to HBD Highway Business District. Chair King opened the public hearing at 7:04p.m. Ben Crew, 1208 Corporate Circle, Roanoke VA, 24018, of Balzer and Associates appeared before the commission as the agent of Seaside Heights LLC. Ben explained that interior updates will be done, as well as small parking updates in the back and the addition of a second drive thru order board. He explained that this request is to smooth out the zoning as a result of the 2005 mass rezoning of the City of Salem where the property in question was rezoned to LM Light Manufacturing. Chair King asked if any parking in the rear will be affected by the additional drive thru space. Mr. Crew explained that some parking will be altered in regard to its angle. He noted that parking demand has decreased while drive thru demand has increased. Member Beamer asked where the location of the second drive thru would be. Mr. Crew explained that the additional drive thru will be directly behind the first drive thru, and those two lanes will merge into one serviced by the windows. Chair King asked if staff had been contacted by anyone interested parties Staff confirmed that nobody had reached out in regard to this matter. No other person(s) appeared related to the request. Chair King closed the public hearing at 7:07p.m. Mark Henrickson motioned approval of the request of Seaside Heights, LLC, property owner, to rezone the property located at 1590 West Main Street (Tax Map # 140-1-3) from LM Light Manufacturing District to HBD Highway Business District. Jackson Beamer seconded the motion. Ayes: Henrickson, Beamer, Garst, King B. Special Exception Permit Hold public hearing to consider the request of Sherwood Memorial Park, Inc., property owner, for a Special Exception Permit to allow for the expansion of the cemetery into the adjacent property located at 1221 Lynchburg Turnpike (Tax Map # 117-1-8). Staff noted the following: The subject property consists of a 6.056 acre tract of land which currently sits within the RSF Residential Single Family zoning designation. The applicant is requesting the addition of the cemetery use to allow for the expansion of the existing adjacent cemetery. The current plan is to utilize two of the six acres for cemetery purposes. The applicant is proposing the utilization of two of the six acres for burial plot purposes. It is further proposed that two terraces/patio areas will be constructed for patrons of the cemetery. The single-family dwelling and surrounding area will remain single-family. Vegetation will be planted to screen along the boundaries of the parcel adjacent to residential properties. Access will remain through the existing entrances to the cemetery. There will not be a new entrance created through this parcel. The petitioner does not expect an increase in funeral services as a result of this expansion. On-site stormwater facilities will be constructed. Chair King opened the public hearing at 7:08 p.m. Mike Woolwine, 3800 Electric Road, Roanoke, VA 24018, of Hughes and Associates appeared before the commission as the agent of Sherwood Memorial Park, Inc. He noted that the request is for a Special Exception Permit to expand the existing cemetery into the adjacent parcel. Member Henrickson asked about the intent of the single-family dwelling in the future. Susan Mini, President of Sherwood Memorial, explained that a grounds crew member lives there, and the plan is for him to continue to live there. She mentioned that some additional landscaping will be installed on that property. Chair King asked about an entrance to the cemetery along Lynchburg Turnpike from this parcel. Ms. Mini explained that there will not be another entrance to the cemetery from this site. Vice Chair Garst clarified that the portion of the planned cemetery will be accessible by vehicle, but there will not be a new entrance to the cemetery created along Lynchburg Turnpike. Nancy Ikenberry, accompanied by Archie Brooks, 1309 Texas Street, asked about the existing access to 1309 Texas Street and whether that driveway would be altered. Staff noted that they were not aware of any planned changes to that access. Ms. Mini explained that no changes will be made to that access. Chair King asked city staff about relevant zoning requirements for the cemetery. Ms. Wines explained that 25 feet is required between any property line and the any burial site. She further noted that there are no landscape buffering requirements, but existing landscaping is present and that could be a condition placed on the permit by the Commission. Member Henrickson asked whether monuments will be allowed in this portion of the cemetery. Ms. Mini explained that this portion of the cemetery is intended to have flat grave markers. No other person(s) appeared related to the request. Chair King closed the public hearing at 7:14 p.m. Vice Chair Garst motioned approval of the request of Sherwood Memorial Park, Inc., property owner, for a Special Exception Permit to allow for the expansion of the cemetery into the adjacent property located at 1221 Lynchburg Turnpike (Tax Map # 117-1-8) with the condition that there is no entrance to the cemetery from the subject parcel along Lynchburg Turnpike. Jackson Beamer seconded the motion. Ayes: Henrickson, Beamer, Garst, King C. Site Plan Approval Consider the request of Lakeside (Salem) Station LLC, property owner, for the approval of a building addition at 141 Electric Road (Tax Map # 81-4-4) in conjunction with the proffered conditions of Ordinance #118. Staff noted the following: The subject property consists of a 9.692-acre tract of land which currently sits within the HBD Highway Business zoning designation. The applicant is requesting the approval of the proposed addition in accordance with the conditions on Ordinance #118 from 1987 when the old Lakeside Amusement Park property was rezoned to allow for the construction of the retail shopping center. Condition #1 of Ordinance #118 states that “a preliminary site plan shall be submitted to the Planning Commission for review and approval for any future development of the property, other than the development indicated on the proffered site plan submitted to the Planning Commission on November 11, 1987. Said preliminary site plan to include the location of the flood plain, floodway and river, proposed use of the floodway and any other remaining amusement park land and street rights of way, pavement, poles, adjacent streets and drives...” City staff is in the process of reviewing the entire site plan in further detail, and if approved by the Planning Commission, will coordinate any additional requirements with the developer. Ben Crew, 1208 Corporate Circle, Roanoke VA, 24018 of Balzer and Associates appeared before the commission as the acting agent of Lakeside (Salem) Station LLC and explained that Dollar Tree is the new tenant for this location, and a building expansion is required to accommodate their needs in regard to inventory display. An ordinance from 1987 requires that any development not shown on the attached concept plan be presented and approved by the Planning Commission. Member Beamer asked how many units are being occupied by Dollar Tree. Mr. Crew explained that like any good shopping mall, the interior had been a variety of different spaces. He thought two spaces would be utilized. Member Beamer asked about the existing utility meters in the rear of the building where the expansion is planned. Mr. Crew explained that those meters will be reconfigured to accommodate the new development, and that he is working with the city’s utility departments to get everything straightened out. Member Beamer asked what the new space will be utilized for. Mr. Crew explained that most of the space will be retail space, as modern trends do not call for dedicated inventory space. Vice Chair Garst asked if parking would be affected in any way by this expansion. Staff stated there would be no parking issues. Vice Chair Garst motioned approval of the request of Lakeside (Salem) Station LLC, property owner, for the approval of a building addition at 141 Electric Road (Tax Map # 81-4-4) in conjunction with the proffered conditions of Ordinance #118. Mark Henrickson seconded the motion. Ayes: Henrickson, Beamer, Garst, King 6. Remote Participation Chair King explained that this remote participation policy would allow a Commissioner to call into a meeting and participate if not able to be physically present. She noted that City Council passed an identical policy at Monday’s meeting. Jackson motioned to adopt the remote participation policy for Commission members participating in Planning Commission meetings for fiscal year 24-25. Reid Garst seconded the motion. Ayes: Henrickson, Beamer, Garst, King 7. Adjournment Having no other items before the Commission, Chair King adjourned at 7:22 p.m. AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Seaside Heights, LLC, property owner, located at 1590 West Main Street (Tax Map # 140-1-3) be and the same is hereby changed from LM Light Manufacturing District to HBD Highway Business District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING AT AN IRON PIN FOUND ON THE SOUTH LINE OF WEST MAIN STREET, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140-1-4.1; THENCE WITH THE COMMON LINE OF TAX ID 140-1-3 AND TAX ID 140-1-4.1 S8°37’27”E 215.00 FEET TO AN IRON PIN FOUND, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140- 1-4.1, AND ON THE LINE OF TAX ID 140-1-11; THENCE WITH THE COMMON LINE BETWEEN TAX ID 140-1-3 AND TAX ID 140-1-11 THE FOLLOWING COURSES AND DISTANCES: S81°22’33”W 150.00 FEET TO A POINT; THENCE N8°37’27”W 89.00 FEET TO A POINT; THENCE N6°50’03”W 96.05 FEET TO A POINT; THENCE N8°37’27”W 15.00 FEET TO A POINT; THENCE ALONG A CURVE TO THE RIGHT, HAVING A RADIUS OF 15.00 FEET, AN ARC LENGTH OF 23.56 FEET, AND A CHORD BEARING AND DISTANCE OF N36°22’53”E 21.21 FEET TO A POINT ON THE SOUTH LINE OF WEST MAIN STREET, BEING THE COMMON CORNER OF TAX ID 140-1-3 AND TAX ID 140-1-11; THENCE WITH THE SOUTH LINE OF WEST MAIN STREET N81°22’33”E 132.00 FEET TO AN IRON PIN FOUND, BEING THE POINT OF BEGINNING, CONTAINING 0.734 ACRE. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6E Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD IN CITY HALL AGENDA ITEM: Special Exception Permit Hold public hearing to consider the request of Sherwood Memorial Park, Inc., property owner, for a Special Exception Permit to allow for the expansion of the cemetery into the adjacent property located at 1221 Lynchburg Turnpike (Tax Map # 117-1-8). (Advertised in the July 25 and August 1, 2024, issues of the Salem Times-Register.) (Planning Commission recommended approval; see page 5-7 of Planning Commission minutes.) SUBMITTED BY: Mary Ellen Wines, Planning and Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Residential – Residential Single-Family Dwelling Proposed Use: Residential – Residential Single-Family Dwelling/Cemetery The subject property consists of a 6.056 acre tract of land which currently sits within the RSF Residential Single Family zoning designation. The applicant is requesting the addition of the cemetery use to allow for the expansion of the existing adjacent cemetery. The current plan is to utilize two of the six acres for cemetery purposes. The applicant is proposing the utilization of two of the six acres for burial plot purposes. It is further proposed that two terraces/patio areas will be constructed for patrons of the cemetery. The single- family dwelling and surrounding area will remain single-family. Vegetation will be planted to screen along the boundaries of the parcel adjacent to residential properties. Access will remain through the existing entrances to the cemetery. There will not be a new entrance created through this parcel. The petitioner does not expect an increase in funeral services as a result of this expansion. On-site stormwater facilities will be constructed. REQUIREMENTS: The proposal is in compliance with the requirements of Section 106-306.1 Cemetery. Staff recommendations: Recommend approval of the request with the conditions that there will be no access to the cemetery from this parcel’s frontage along Lynchburg Turnpike, and the existing single-family dwelling will not be utilized for cemetery operations. STORMWATER MANAGEMENT AREA GRAVE SITE AREA ASPHALT ROAD PATIO AREA POTENTIAL TERRACED PATIO AREA EVERGREEN SCREENING EVERGREEN SCREENING NEW TREE LINE GRAVE SITE AREA GRAVE SITE AREA LYN C H B U R G T U R N P I K E EXISTING RESIDENTIAL (TO REMAIN) ADJACENT RESIDENTIAL ADJACENT RESIDENTIAL ADJACENT RESIDENTIAL ADJACENT RESIDENTIAL 3800 ELECTRIC ROAD, SUITE 300 | ROANOKE, VA 540.342.4002 www.HughesAE.com HUGHES ASSOCIATES ARCHITECTS & ENGINEERS Concept Layout Sherwood Memorial Gardens 1250 East Main Street, Salem, VA 24153 Comm. No. 23058 MAY 21, 2024 ©COPYRIGHT 2023 CITY OF SALEM, VIRGINIA P.O. BOX 869 SALEM, VIRGINIA 24153•0 869 Sherwood Memorial Park, Inc. c/o Susan Mini P.O. Box 30 Salem, VA 24153 RE: Petition for Special Exception Permit 1221 Lynchburg Turnpike Tax Map# 11 7-1-8 To Whom It May Concern: July 18, 2024 You and/or your agent shall appear before City Council on Monday, August 12, 2024, at 6:30 p.m. in the Council Chambers, First Floor, Salem City Hall, 114 North Broad Street, Salem, Virginia for consideration of your request for a special exception permit for the above referenced property. If you have any questions regarding this matter, please contact our office at (540) 375-3032. Sincerely, H Robert Light Assistant City Manager/Clerk of Council 114 N. Broad Street. Salem. Virginia 24153. (540) 375-3007 Item #6F Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Appropriate grant funds awarded by Virginia Tourism Corporation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded a $20,000 marketing grant from the Virginia Tourism Corporation. The VTC grant funds will allow the City to reach additional out of market visitors to attend championship events held within the City. VTC grant funds will also increase overnight visits resulting in additional gross sales and taxes earned by local businesses, localities, and the state. A match is required for the grant and will be met through the Tourism budget. FISCAL IMPACT: Proceeds from the grant will cover the cost of reaching out of market visitors not included in the FY25 operating budget. STAFF RECOMMENDATION: Appropriate $20,000 in grant revenue to account 10-053-0100-48398 and increase the budget for the grant expenditures, 10-053-8170-55859, by $20,000. It is also recommended that any of this grant not spent in the fiscal year 2025 be administratively appropriated to fiscal year 2026. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 8/12/2024 10‐053‐0100‐48398 State Grants ‐ Tourism 20,000 Council 8/12 ‐ Appropriate VTC Marketing Grant 8/12/2024 10‐053‐8170‐55859 State Grants 20,000 Council 8/12 ‐ Appropriate VTC Marketing Grant Item #6G Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Appropriate Preservation Trust Fund Program funds from the Virginia Outdoors Foundation for the Tuttle Transformation to Salem’s Downtown Pocket Park SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded a $200,000 grant from the Virginia Outdoors Foundation (VOF)’s Preservation Trust Fund Program to complete the Tuttle Transformation - Salem’s Downtown Pocket Park. The grant funds will be used to purchase the property located at 230 West Main Street consisting of approximately 1.34 acres and create a community open space catalyzing public access to nature, art, play areas, and cultural activities for persons of all ages and abilities. The two-year project period of the grant began on July 15, 2024. FISCAL IMPACT: Proceeds from the grant will be used to purchase three parcels located at 230 West Main Street and to create Salem’s Downtown Pocket Park. STAFF RECOMMENDATION: Appropriate $200,000 to the planning state grants revenue account 10-042-0100-48396 and increase the budget for the state grants expenditure account, 10-042-8120-55859, by $200,000. It is also recommended that any of this grant not spent in the fiscal year 2025 be administratively appropriated to fiscal year 2026. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 8/12/2024 10‐042‐0100‐48396 Planning State Grants 200,000 Council 8/12 ‐ Appropriate VFO Preservation Trust Fund Grant 8/12/2024 10‐042‐8120‐55859 State Grants 200,000 Council 8/12 ‐ Appropriate VFO Preservation Trust Fund Grant Item #6H Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Appropriate grant funds awarded by Virginia Tourism Corporation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded a $10,000 VA250 History grant from the Virginia Tourism Corporation. The VTC grant funds will allow the Salem Museum to conduct a program entitled “History in Salem-Life on the Frontier” that will take visitors back to the Colonial era in the 1700s. The program goals include increasing overnight visits to Salem, increasing visits to the Salem Museum, exposure to the history of Salem while relating to VA250, and creating awareness of life on the frontier in the 1700s. A match is required for the grant and will be met through the Tourism budget. FISCAL IMPACT: Proceeds from the grant will cover costs not included in the FY25 Tourism operating budget. STAFF RECOMMENDATION: Appropriate $10,000 in grant revenue to account 10-053-0100-48398 and increase the budget for the grant expenditures, 10-053-8170-55859, by $10,000. It is also recommended that any of this grant not spent in the fiscal year 2025 be administratively appropriated to fiscal year 2026. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 8/12/2024 10‐053‐0100‐48398 State Grants ‐ Tourism 10,000 Council 8/12 ‐ Appropriate VTC VA250 History Grant 8/12/2024 10‐053‐8170‐55859 State Grants 10,000 Council 8/12 ‐ Appropriate VTC VA250 History Grant Item #6I Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to Appropriate Highway Maintenance Carryover for Apperson Bridge #1800 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Bridge #1800 on Apperson Drive over the Roanoke River needs repairs to two sidewalks, an existing waterline on the upstream overhang, and an existing gas line on the downstream overhang. Total costs for the project are estimated at $682,432, including $74,772 for design and $607,660 for construction. Design costs of $74,772 were appropriated and expended in fiscal year 2024. The General Fund fiscal year 2024 adopted budget included $300,000 of highway maintenance state funding for the construction of this project but only $7,600 was expended. The remaining $292,400 needs to be re-appropriated in fiscal year 2025 from highway maintenance carryover funds. General Fund reserves were appropriated in July 2023 to cover the additional $307,660 needed to complete construction. FISCAL IMPACT: Appropriating highway maintenance carryover will allow construction work to continue and be completed at Bridge #1800 on Apperson Drive STAFF RECOMMENDATION: Staff recommends re-appropriating $292,400 of highway maintenance state funding to the Designation of Beginning Fund Balance account 10-012-0100-40200 and to the Transfer to Capital Projects highway maintenance account 10-018-4006-59410 in the General Fund. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 8/12/2024 10‐012‐0100‐40200 Designation of Beginning Fund Balance 292,400 Council 8/12 ‐ Highway Maintenance Carryover for Apperson #1800 8/12/2024 10‐018‐4006‐59410 Transfer To Capital Projects 292,400 Council 8/12 ‐ Highway Maintenance Carryover for Apperson #1800 Item #6J Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT SALEM CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to amend the School Grants Fund budget as approved by the School Board on July 9, 2024 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Grants Fund budget was amended for fiscal year 2023-2024 by the School Board at their meeting on July 9, 2024. The Board amended the Grants Fund to increase revenues and expenditures by $194,211. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling $194,211 be made to the School Grants Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation changes of $194,211 to the School Grants Fund per the attached report. It is also recommended that any of this grant not spent in the fiscal year 2024 be administratively appropriated to fiscal year 2025. Salem City Schools Budget Adjustments Report July 9, 2024 Summary of Issue: At times during the year, additional funding may be r eceived by the school division through donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some other means. This revenue increases the overall budget requiring Board approval. The grant fund budget needs to be adjusted at this time because new funds have been awarded or received since budget adoption and they need to be accounted for on the books. On June 13, 2024, we received notification from the Virginia Department of Education (VDOE) that we were awarded Advancing Computer Science Education (ACSE) funding in the amount of $63,848.50 to integrate computer science through robotics and multilingual supports in K-5 education. These funds will be used to compensate teachers and the Roversa Robotics staff for work completed to create educational robots to support the development of computer science skills in students, including multilingual support for our ELL student population, to include robotics through the Roversa platform and the development of curriculum for computer science robotics. On June 13, 2024, we received notification from the VDOE that we were allocated a grant for a School Safety and Security in the amount of $130,361.15. These funds are set aside for divisions to purchase and install equipment, software, planning and training to improve safety and security of public school buildings. These fund will be used to purchase surveillance cameras at ALMS, Carver and South Salem, and also to provide uninterrupted power supply, and technology equipment to support security systems at ALMS and Carver. Both grants were awarded late in the fiscal year and have the allow ability to be carried forward into FY 25 to be spent, and we ask that this be done in our financial reporting. Policy Reference: DA-BR Budget Transfers Fiscal Impact: These budget adjustments will increase the revenue and expenditure budgets in the School Grant Fund by $194,211 (attachment A). Recommended Action: Move approval of the budget adjustments in the School Grant Fund as presented and recommend that City Council approve the same New Acct To set up budget for new revenues received in FY 24 Account Code Description Revenue Amount Expenditure Amount Grant Fund 32-341-00-00-9-000-31641 State School Safety and Security 76,563.00$ 32-345-00-00-9-000-61340 CSLFRF - School Safety and Security 21.027 53,799.00$ 32-341-64-64-4-460-73180 Repair/Maint - Other Contracted 76,563.00$ 32-345-64-64-2-460-73181 Repair/Maint - Other Contracted - Carver 25,000.00$ 32-345-64-64-2-460-73180 Repair/Maint - Other Contracted 25,000.00$ 32-345-64-64-4-460-73180 Repair/Maint - Other Contracted 3,799.00$ 130,362.00$ 130,362.00$ 32-215-00-00-9-000-61215 ACSE Robotics and Multilingual Supports in K-5 $63,849.00 Project 32-215-68-10-9-800-71139 Compensation - ITRT 1,750.00$ South 32-215-68-10-9-800-72100 FICA 134.00$ South 32-215-68-10-9-800-71139 Compensation - ITRT 1,750.00$ East 32-215-68-10-9-800-72100 FICA 134.00$ East 32-215-61-10-2-110-73037 Contractual Services - Other 15,190.00$ South 32-215-61-10-2-110-73037 Contractual Services - Other 15,190.00$ East 32-215-61-10-2-110-71120 Compensation - Instructional 10,500.00$ South 32-215-61-10-2-110-72100 FICA 803.00$ South 32-215-61-10-2-110-71120 Compensation - Instructional 9,000.00$ East 32-215-61-10-2-110-72100 FICA 689.00$ East 32-215-61-10-2-110-76435 Supplies - Instructional 4,354.50$ South 32-215-61-10-2-110-76435 Supplies - Instructional 4,354.50$ East $63,849.00 $63,849.00 194,211.00$ 194,211.00$ Salem City Schools Budget Adjustments 7/9/2024 Attachment A Item #6K Date: 8-12-2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to appropriate funds from the Library of Virginia SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Each year, the Library of Virginia provides state aid to the Salem Public Library. The City was awarded more funding than was budgeted for fiscal year 202 5 so the budget needs to be increased by $22,027 to account for the total State allocation. FISCAL IMPACT: Additional grant funds will be used to purchase additional books and materials for the Salem Public Library. STAFF RECOMMENDATION: Staff recommends appropriating $22,027 to the Library Grants In Aid State revenue account, 10-076-0100-48370. Increase the budget for the Books and Subscriptions – State account, 10-076-7300-56013, by $22,027 for the purpose stated above. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 8/12/2024 10‐076‐0100‐48370 Library Grant In Aid State 22,027 Appropriate additional state funds per 8/12 council action 8/12/2024 10‐076‐7300‐56013 Books and Subscriptions ‐ State 22,027 Appropriate additional state funds per 8/12 council action Item #6L Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Accept and Appropriate funding from Department of Elections for Equipment SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has been awarded funding in the amount of $14,075 to purchase election equipment. The funding is federal ARPA funds passed through the Department of Elections. No local match is required. FISCAL IMPACT: The $14,075 in grant funds will be used to cover equipment costs that were not included in the operating budget. STAFF RECOMMENDATION: Staff recommends accepting the grant and appropriating $14,075 in grant revenue to account 15-019-0100-48544, ARPA – Election Grant. Appropriate $14,075 to federal grant expenditures, 15-019-1320-59605, ARPA – Election Grant, for the purpose stated above. Budget Entry Date GL Account Account Name 8/12/2024 15-019-0100-48544 ARPA• Election Grant Revenue 8/12/2024 15-019·1320-59605 ARPA-Election Grant Expenditure Increase/ (Decrease) Description 20,000 Council 8/12 -Appropriate ARPA Grant for Registrar 20,000 Council 8/12 -Appropriate ARPA Grant for Registrar Item #6M Date: 8-12-2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to re-appropriate funding for various capital items SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: In previous fiscal years, funds were budgeted for capital items that were not purchased for various reasons. Attached is a list of projects that need to have funding reappropriated in fiscal year 2025. FISCAL IMPACT: Re-appropriated funds will be used to cover the cost of equipment and projects. STAFF RECOMMENDATION: Staff recommend re-appropriating fund balance of $912,760 to the General Fund, re- appropriating $485,000 to the Sewer Fu nd, re-appropriating $54,916 to the Catering Fund, and re-appropriating $272,190 to the Civic Center Fund. Details of the accounts are attached to this memo showing the projects being covered by each appropriation, as well as the journal entry. Project Descriptions Date GL Account Account Name Increase Description Notes 8/12/2024 10-018-4200-58014 Infrastructure Improvements 136,850 Appropriate carryover per 8/12 council action Paving at Streets Dept. 8/12/2024 10-028-2180-55800 Miscellaneous 6,000 Appropriate carryover per 8/12 council action Funds received for calendar ad sales that is carried over every year. 8/12/2024 10-028-2180-58009 Building Improvements 25,969 Appropriate carryover per 8/12 council action Funds remaining from office renovations. Request to carry over funds to use for replacement of underground fuel tank. Current tank will need to be removed for jury room project. New above-ground tank will be installed in Sallyport. 8/12/2024 10-032-3210-58004 Motor Vehicles and Equipment 354,657 Appropriate carryover per 8/12 council action Ambulance - Medic 803 8/12/2024 10-053-7205-58009 Building Improvements 239,159 Appropriate carryover per 8/12 council action Ballpark improvements-$77,159, Seat replacement for upper level-$132,000, Stadium caulking-$30,000 8/12/2024 10-053-7210-58009 Building Improvements 120,125 Appropriate carryover per 8/12 council action Caulking for football stadium - carried over from FY23 to FY24 8/12/2024 10-080-8110-58004 Motor Vehicles and Equipment 30,000 Appropriate carryover per 8/12 council action Economic Development/Pooled vehicle 8/12/2024 52-052-0031-58014 Infrastructure Improvements 485,000 Appropriate carryover per 8/12 council action Mason's Creek Interceptor Upgrade 8/12/2024 55-055-0051-58001 Machinery and Equipment 54,916 Appropriate carryover per 8/12 council action Freezer & Refrigerator Unit in Kitchen 8/12/2024 53-053-0041-58009 Building Improvements 272,190 Appropriate carryover per 8/12 council action Concession Stand #1-$35,000, Parking lot lighting/electrical/paving-$175,000, Add'l available funds-$62,190 Item #6N Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to appropriate bond proceeds for Franklin Street Water Tank Replacement and Well Infrastructure Development Projects SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City is ready to move forward with the Franklin Street Tank Replacement and Well Infrastructure Development projects per the Capital Improvement Plan. Bond proceeds of approximately $4,650,000 will provide funding for these projects and need to be appropriated in the Water Fund fiscal year 2024 budget. FISCAL IMPACT: Appropriation of bond funding will allow projects to proceed. STAFF RECOMMENDATION: City staff requests Council to appropriate $4,650,000 to the Appropriated from Bond Proceeds revenue account, 51-051-0020-44697 and Infrastructure Improvements expense account, 51-051-0022-58014 in the fiscal year 2024 budget. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 6/1/2024 51‐051‐0020‐44697 Appropriated from Bond Proceeds 4,650,000 Appropriate bond proceeds per 8/12 council action 6/1/2024 51‐051‐0022‐58014 Infrastructure Improvements 4,650,000 Appropriate bond proceeds per 8/12 council action 1 Item #6O Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Request to approve reimbursement resolution for Fiscal Year 2025 borrowing SUBMITTED BY: Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: The City intends to borrow funds during fiscal year 20 25 to finance a variety of capital projects, including the development of well infrastructure for the water plant and the replacement of the water tank located on Franklin Street. Due to the timing of this project, funds may be expended prior to the debt issuance. In order to ensure that the City can be reimbursed from the bond proceeds, a reimbursement resolution needs to be ad opted giving the City the ability to reimburse any funds expended for this project prior to closing on the borrowing. FISCAL IMPACT: The impact of this resolution will be to allow the City to reimburse our accounts for any funds expended for any projects included in the proposed borrowing. STAFF RECOMMENDATION: Staff recommends adopting the attached reimbursement resolution 1481 allowing the City to be reimbursed from bond proceeds once a borrowing is completed during fiscal year 2025. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, AUGUST 12, 2024: RESOLUTION 1481 RESOLUTION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF A BORROWING WHEREAS, the City of Salem, Virginia (the “Borrower”), intends to acquire, construct and equip certain capital projects, including without limitation, the replacement of the water tank on Franklin Steet and the development of new well infrastructure for the water plant, (collectively, the “Project”); and WHEREAS, plans for the Project have advanced and the Borrower expects to advance its own funds to pay expenditures related to the Project (the “Expenditures”) prior to incurring indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt bonds or taxable debt, or both; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA: 1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the “Bonds”) or to incur other debt, in an amount not currently expected to exceed $4,800,000. 2. The Borrower intends that the proceeds of the Bonds be used to reimburse the Borrower for Expenditures with respect to the Project made on or after the date that is no more than 60 days prior to the date of this Resolution. The Borrower reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds or other debt. 3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either (a) of a type properly chargeable to a capital account under general federal income tax principles (determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Borrower so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Borrower. 4. The Borrower intends to make a reimbursement allocation, which is a written allocation by the Borrower that evidences the Borrower’s use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Borrower recognizes that exceptions are available for certain “preliminary expenditures,” costs of issuance, certain de minimis amounts, expenditures by “small issuers” (based on the year of issuance and not the year of expenditure) and expenditures for construction of at least five years. 5. The Borrower intends that the adoption of this resolution confirms the “official intent” within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal Revenue Code of 1986, as amended. 6. This resolution shall take effect immediately upon its passage. Adopted August 12, 2024. Upon a call for an aye and a nay vote, the same stood as follows: H. Hunter Holliday – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renée F. Turk – Passed: Effective: ___________________________ Mayor ATTEST: ___________________________ H. Robert Light Clerk of Council City of Salem, Virginia Item # 6P Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Consider setting bond for erosion and sediment control and landscaping for Building Addition-Warehouse Space at 1640 Roanoke Boulevard. SUBMITTED BY: Chuck Van Allman, Director of Community Development SUMMARY OF INFORMATION: The City Engineer’s office has reviewed the estimate for erosion and sediment control and landscaping for the Building Addition-Warehouse Space located at 1640 Roanoke Boulevard. STAFF RECOMMENDATION: It is recommended that the project be bonded in the amount of $21,723.00 for a time frame for completion set at twelve (12) months. Item # 6Q Date: 8/12/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 12, 2024 AGENDA ITEM: Consider authorizing the City Manager to finalize and execute the Deed of Easement between the City of Salem and The Roanoke Valley Broadband Authority for the property located at 2005 Cook Drive (Tax Map #256-1-2) for the construction and operation of certain telecommunications facilities. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The Roanoke Valley Broadband Authority (Authority) was established pursuant to the Virginia Wireless Services Authority Act by the City of Salem, County of Botetourt, County of Roanoke, and City of Roanoke for the purpose of providing communication network needs to serve each of these localities. A Salem business on Cook Drive has been working with the Authority to provide broadband internet service necessary for their operations. The Authority already has fiber at the intersection of Cook Drive and Apperson Drive. In order to serve this business, the Authority needs to bore under railroad tracks. The railroad requires the depth of boring to be 20 feet under the tracks and thus results in the necessary fiber slightly crossing a parcel owned by the City to subsequently attach to the nearest pole for connecting to the business. This easement will allow for the Authority to provide service that will meet the current and future needs for this business and potentially others on Cook Drive. STAFF RECOMMENDATION: Staff recommends Council authorize the City Manager to finalize and execute this deed of easement to the Roanoke Valley Broadband Authority. {00524130.DOC } Prepared By and Return To: W. Watts Burks IV (VSB #93411) Woods Rogers Vandeventer Black P.O. Box 14125 Roanoke, Virginia 24038 Tax Parcel Number: 256-1-2 DEED OF EASEMENT Exemptions claimed: Grantee is exempt from recordation taxes and fees pursuant to Section 58.1 -811(A)(3) and (C)(5) of the Code of Virginia (1950), as amended. This Deed of Easement (the “Easement”) is made on February __, 2024 by and between the CITY OF SALEM, VIRGINIA, a municipal corporation and a political subdivision of the Commonwealth of Virginia (hereafter referred to as “Grantor” whether there is one or more entities as a Grantor, and each such Grantor shall be jointly and severally responsible for the undertakings in this Easement), whose mailing address is c/o City Manager, P. O. Box 869, Salem, Virginia 24153. and ROANOKE VALLEY BROADBAND AUTHORITY, an authority created pursuant to the Virginia Wireless Service Authorities Act, Chapter 54.1 of Title 15.2 of the Code of Virginia (1950), as amended (“Grantee”), whose address is 601 S. Jefferson Street, Suite 110, Roanoke, Virginia 24011. Grantor is the owner of certain real estate located at 2005 Cook Drive in the City of Salem, Virginia, with the above tax parcel number 256-1-2 (the “Property”). Grantee has requested that Grantor grant and convey an easement as further described herein to Grantee for the construction and operation of certain telecommunications facilities by Grantee. Now, therefore, in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does hereby grant and convey with General Warranty and English covenants of title to Grantee, its successors and assigns, a fully paid, permanent perpetual easement to install, directionally bore, lay, use or attach to any poles, and place aerial communications lines, and thereafter use, operate, inspect, maintain, repair, replace, and/or remove a telecommunications system, consisting of fiber optic lines, high speed broadband equipment, wires, cables, conduits, subsurface fixtures, equipment, appurtenances and facilities, including any replacements, upgrades, and improvement of any such items (collectively, the “Facilities”) on the Property as it exists on the date of this Easement and as depicted on the plat attached hereto as Exhibit A (the “Easement Area”). All Facilities located within the Easement Area shall be installed and maintained below ground except with written approval of the Grantor. The Easement Area is ten (10) feet wide and located immediately adjacent to the southern boundary line of the Property as shown on Exhibit A. Grantor further grants and conveys to Grantee, its successors and assigns, the right of access over any of the Grantor’s above described Property or any other property of Grantor in the area in order for the Grantee to access and/or use the Easement Area for any purposes provided for by this Easement, such right to be exercised during times of actual need to access the Easement Area and construction operation and maintenance of the Facilities. Such access includes the temporary use of such Property as may be needed by Grantee to accomplish any of the purposes of the Easement, including, but not limited to uses for temporary construction purposes and/or investigation and/or Th i s d e e d o f e a s e m e n t h a s b e e n p r e p a r e d w i t h o u t t h e b e n e f i t o f a n e x a m i n a t i o n o f t i t l e . {00524130.DOC } testing of the Easement Area and surrounding areas. Grantee’s rights set forth above will not unreasonably interfere with Grantor’s use of the Property inside and outside the Easement Area. Grantee shall construct the Facilities at its sole expense in accordance with applicable laws and safety codes, and shall promptly repair any damage to the Property outside the Easement Area directly resulting from such construction. The Facilities shall be maintained and repaired at the sole expense of Grantee and shall remain the property of Grantee. Grantee shall have the right to make changes, alterations, improvements, and replacements of the Facilities, as Grantee may from time- to-time reasonably deem advisable, provided that such changes, alterations, improvements, replacements, or substitutions are consistent with the underground requirement and do not unreasonably interfere with Grantor’s improvements or use of the Property inside and outside of the Easement Area. Grantor may use the Easement Area for any purpose not inconsistent with the rights hereby granted, provided that such use does not interfere with or endanger the construction, installation, operation, or maintenance of the Facilities or Grantee’s other rights hereunder. Grantor convenants that there will be no improvements placed within the Easement Area without the prior written consent of Grantee. The Grantee agrees to restore and repair any actual damage to Grantor’s Property inside or outside the Easement Area which was directly caused by the construction, reconstruction, or maintenance of Grantee’s Facilities except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather to as near thereto as is practicable to the condition at the time prior to the before mentioned activity. The Grantor will cooperate with the Grantee in effectuating such restoration. Grantor represents, warrants, covenants, and agrees that Grantor is the lawful owner of the Property, has good, right, and lawful authority to execute and deliver this Easement. Grantor and Grantee covenant and agree, for themselves and their respective successors and assigns, to execute such other documents, and take such further actions, as may be reasonably requested by the other in order to carry out the provisions of this Easement, including without limitation, in the event the applicable local Circuit Court Clerk’s Office shall refuse or otherwise fail to record this instrument, the execution of another instrument granting the Easement herein described in form acceptable for recording. The Grantor acknowledges that the plans for the aforesaid Facilities as they affect the Property, including the Easement Area, have been fully explained to Grantor or Grantor’s authorized representative. The Facilities and any other improvements placed on, under, over, or across the Property by the Grantee or its successors or assigns and shall remain the property of the Grantee or its successors or assigns. The Easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for itself, and for any heirs, successors, successors in title, executors, legal representatives, and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the Easement herein granted. {00524130.DOC } The cash consideration set forth above is paid by Grantee and accepted by Grantor as full and total payment for the rights set forth herein. All provisions of this Easement, including the benefits and burdens, shall run with the land and be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, personal representatives, lessees, permittees and licensees, and such provisions shall be deemed to be enforceable equitable servitudes running with the land and shall bind any person having at any time any interest or estate in the Easement Area as though such provisions were recited and stipulated in full in each and every deed of conveyance, license or lease thereof or occupancy agreement pertaining thereto. This Easement shall be construed in accordance with, and governed by, the laws of the Commonwealth of Virginia without regard to the application of Virginia’s conflict of law provisions. If the Grantor requests in writing to Grantee that any of the Facilities be moved or relocated from the Easement Area, the Grantee, in the Grantee’s sole discretion, may consider such request and deny it or grant it in whole or in part and under such terms as the Grantee may impose, including that the full costs of any such action be paid in full in advance by the Grantor. Failure of the Grantee to respond to any such request shall be deemed to be a denial of the request. Grantor represents and warrants to Grantee that to the best of Grantor’s knowledge that neither the Property, which includes the Easement Area, nor any real property contiguous to the Property, nor any predecessors in title to the Property, are in violation of or subject to any existing, p ending, or threatened investigation or inquiry by any governmental authority or to any removal or remedial obligations under any Environmental Laws and that there are no environmental problems and no solid waste problems with the Property. IN WITNESS WHEREOF, the parties have duly executed this Deed of Easement as of the date first written above. [SIGNATURE PAGE FOLLOWS] {00524130.DOC } GRANTOR SIGNATURE: CITY OF SALEM, VIRGINIA By: __________________________________ Its: __________________________________ ACKNOWLEDGMENT BY GRANTOR COMMONWEALTH OF VIRGINIA CITY/COUNTY OF _____________ to wit: The foregoing Deed of Easement was acknowledged before me this ___ day of February, 2024, by ________________________, _________________________ on behalf of the City of Salem, Grantor. ___________________________________ Notary Public My Commission Expires: _____________________ My Registration Number is: ___________________ [SEAL] Approved as to Form: _______________________ City Attorney, City of Salem [GRANTEE SIGNATURE AND NOTARY ACKNOWLEDGMENT TO FOLLOW] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] {00524130.DOC } GRANTEE SIGNATURE: ROANOKE VALLEY BROADBAND AUTHORITY By: ____________________________________ Michael McEvoy, Treasurer ACKNOWLEDGMENT BY GRANTEE COMMONWEALTH OF VIRGINIA CITY/COUNTY OF _____________ to wit: The foregoing Deed of Easement was acknowledged before me this __th day of February 2024, by Michael McEvoy, Treasurer, Roanoke Valley Broadband Authority, on behalf of said authority, Grantee. ___________________________________ Notary Public My Commission Expires: _____________________ My Registration Number is: ___________________ [SEAL] [SIGNATURE PAGE TO EASEMENT AGREEMENT BETWEEN THE CITY OF SALEM, VIRGINIA AND THE ROANOKE VALLEY BROADBAND AUTHORITY] {00524130.DOC } EXHIBIT A Item #6R Date: 8/12/2024 August 12, 2024 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Community Policy Management Team (CPMT) Upon CPMT approval, recommend appointing Sean Slusser as primary to replace Derek Weeks and recommend appointing Seth Chamberland to replace Danny Crouse as alternate, both from the Police Department. Also recommend appointing Bridget Nelson to replace Deborah Coker as alternate from Salem City Schools. In addition, remove Sarah Watkins, and Chris Park as alternates and add Deborah Breedlove as an alternate for Blue Ridge Behavioral Healthcare. Vacancies Board of Zoning Appeals Need one alternate member, Remainder of five-year term ending November 13, 2028. Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS August 12, 2024 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Denise P. King 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-26 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-26 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years Steve Poff 1-01-26 Robert S. Fry, III 1-01-28 Patrick Snead 1-01-25 Ray Varney 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 David Botts 1-01-29 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-26 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-28 Steve Belanger 6-05-29 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-28 Jeff Zoller 3-1-28 Vacant 11-13-28 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: Vacant MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal Williams Kevin Meeks Joshua Vaught Amy Cole Jasmin Lawson Cathy Brown Sarah Watkins Howard Shumate Leigh Frazier Courtenay Alleyne Heather Gunn Chris Park Mark Chadwick Parent Rep-Vacant Vacant Sue Goad Chrissy Brake Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant Wendel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-28 J. David Robbins 3-09-28 Cindy Shelor 4-10-25 Jason Fountain 3-09-25 Sean B. Kosmann 12-14-24 Joe Curran . 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-27 Pat Dew 3-01-27 Janie Whitlow 4-09-27 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-27 Partnership for a Livable Roanoke Valley(INACTIVE) Term of Office: Unlimited PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-25 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-25 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Mark Henrickson 7-31-26 Denise “Dee” King 7-31-26 Nathan Routt 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-27 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-27 Daniel L. Hart 2-14-27 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-28 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-27 Dee King 6-30-26 James W. Wallace, III 6-30-27 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years H. Robert Light 12-14-27 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate Vacant Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-26 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-27 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 Macel Janoschka 12-31-26 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byron Randolph Foley 11-13-25 (vacant - full-time alternate) MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: Vacant 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: Chris Dorsey WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) Tommy Miller 2-3-26 Chris Dorsey 2-3-28 Crystal Williams (Alternate) 2-3-26 H. Robert Light (Alternate) 2-3-28 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-24 (Requires Oath of Office) William D. Jones Alternate: Byron R. Foley Rosemarie Jordan Alternate: Chris Dorsey April M. Staton Alternate: Chief Deputy-Major Steve Garber