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HomeMy WebLinkAbout4/14/2008 - City Council - Minutes - Regular UNAPPROVED MINUTES COUNCIL MEETING April 14, 2008 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on April 14, 2008, at 7:30 p.m., there being present the following members of said Council, to wit: Howard C. Packett, John C. Givens, Jane W. Johnson, and John Christopher Clemens (Byron R. Foley – absent); with Howard C. Packett, Mayor, presiding; together with Kevin S. Boggess, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Benjamin W. Tripp, City Planner; Charles E. Van Allman, Jr., City Engineer; and Stephen M. Yost, City Attorney; and the following business was transacted: A moment of silence was held in honor of Charlie Stebbins, a reporter with the Salem Times-Register, who passed away. The minutes of the regular meeting of March 24, 2008, were approved as written. Mayor Packett reported that this date and time had been set to hold a public hearing and consider adopting Resolution 1110 appointing viewers to consider permanently vacating Lenox Avenue right of way between Ross Street and the termination point at Mason Creek; and WHEREAS, the Clerk of Council reported that notice of such public hearing had been published in the April 2 and 9, 2008, issues of The Roanoke Times, a newspaper having general circulation in the City of Salem; and WHEREAS, Ben Crew and Sean Horne from Balzer and Associates, 1208 Corporate Circle, Roanoke, appeared before the Council representing Henmark, Inc., contract purchaser, to answer any questions; ITEM 1 RESOLUTION 1110 ADOPTED APPOINTING VIEWERS TO CONSIDER PERMANENTLY VACATING LENOX AVENUE RIGHT OF WAY BETWEEN ROSS STREET AND THE TERMINATION POINT AT MASON CREEK 2 ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Resolution 1110 was hereby adopted appointing viewers to consider permanently vacating Lenox Avenue right of way between Ross Street and the termination point at Mason Creek: (HERE SET OUT RESOLUTION 1110) -- roll call vote: all present – aye. Mayor Packett reported that Council at its regular meeting held on March 24, 2008, adopted Resolution 1107 appointing viewers in connection with the petition of David M. Gordon and David A. Matthews, trading as D & D Property Management, to permanently vacate the alley running between Lots 1 and 17, Section 28, Salem Development Company, 102 to 120 Bowman Avenue in the City of Salem, Virginia; and WHEREAS, Mayor Packett reported that the viewers have met, submitted the following report, and they are unanimous in their opinion that no inconvenience would result to anyone from discontinuing and vacating the alley running between Lots 1 and 17, Section 28, Salem Development Company, 102 to 120 Bowman Avenue: (HERE SET OUT REPORT OF VIEWERS) WHEREAS, Laura Wright, attorney for the petitioner, was present at the meeting to address any questions or concerns regarding the request ; and WHEREAS, no other person(s) appeared related to said request; ON MOTION MADE BY COUNCILMAN CLEMENS, SECONDED BY VICE MAYOR GIVENS AND DULY CARRIED, an ordinance entitled, “AN ORDINANCE ENACTED PURSUANT TO THE PROVISIONS OF SECTION 15.2-2006 OF THE 1950 CODE OF VIRGINIA, AS AMENDED, PROVIDING FOR VACATING A PORTION OF A STREET IN THE CITY OF SALEM, VIRGINIA,” was duly passed on first reading -- the roll call vote: all present – aye. ITEM 2 REPORT OF VIEWERS RECEIVED AND ORDINANCE PASSED ON FIRST READING PERMANENTLY VACATING THE ALLEY RUNNING BETWEEN LOTS 1 AND 17, SECTION 28, SALEM DEVELOPMENT COMPANY, 102 TO 120 BOWMAN AVENUE 3 Mayor Packett requested that Council consider approving an addendum to the contract with Arcadis for the design of City Hall ; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit-Finance Committee, reported that in January 2006, the City entered into an agreement with ARCADIS to provide architectural and engineering services in connection with the development of drawings and specifications for the renovation and expansion of City Hall; due to several changes in the approved Schematic Design Phase documents have been requested by the City and other changes required by Building Code interpretations are considered Additional Services; these Additional Services were not included in the initial agreement, and subsequently require additional fees; ARCADIS total fee for providing the additional services shall be the lump sum of $94,859; the Committee reviewed the addendum and recommends approval; and WHEREAS, the Director of Finance stated that the addendum addresses work that has already been performed in order to complete the design of the City Hall building so that the designs are finalized and bids can be sent out at some future date; and WHEREAS, Vice Mayor Givens stated that there are no definite plans to begin the next phase toward expansion at this time; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, the addendum to the contract with Arcadis to provide architectural and engineering services in connection with the development of drawings and specifications for the renovation and expansion of City Hall in the amount of $94,859 was hereby approved -- the roll call vote: all present – aye. Mayor Packett requested that Council consider the supplemental item on the agenda next; Mayor Packett requested that Council receive the report and ITEM 3 ADDENDUM TO CONTRACT WITH ARCADIS FOR THE RENOVATION AND EXPANSION OF CITY HALL APPROVED IN THE AMOUNT OF $94,859 ITEM S1 CONTRACT AWARDED TO DLB, INC., FOR THE REPLACEMENT OF THE COLORADO STREET BRIDGE 4 consider awarding contract for the replacement of the Colorado Street Bridge; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit Finance Committee, reported that after issuance of the Invitation to Bid for the Colorado Street Bridge Replacement Project on February 24, 2008, five (5) bids were received on April 3, 2008; after further review, the Director of Finance and the City Engineer, along with Schwartz and Associates, the City’s consultants, recommended the low bid of DLB, Inc. in the amount of $3,063,981.25 be accepted; the Committee reviewed the bids and concurred with the recommendation that the bid be awarded to DLB, Inc.; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, the contract for the replacement of the Colorado Street Bridge was hereby awarded to DLB, Inc. in the amount of $3,063,981.25 -- the roll call vote: all present – aye. Mayor Packett requested that Council consider postponing the Monday, May 26, 2008, Council meeting until Tuesday, May 27, 2008, due to the Memorial Day holiday; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, the Monday, May 26, 2008, Council meeting was hereby postponed until Tuesday, May 27, 2008, due to the Memorial Day holiday -- the roll call vote: all present – aye. Mayor Packett requested that Council consider appointments to fill vacancies on various boards and commissions; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, Joe Harris was hereby appointed to the Fair Housing Board to fill a three-year term vacated by Emerson Gilmer, ITEM 5 JOE HARRIS APPOINTED TO FAIR HOUSING BOARD, BENJAMIN W. TRIPP APPOINTED TO VIRGINIA’S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY ITEM 4 MAY 26, 2008, COUNCIL MEETING POSTPONED UNTIL TUESDAY, MAY 27, 2008, DUE TO MEMORIAL DAY HOLIDAY 5 said term will expire July 1, 2010; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON, AND DULY CARRIED, Benjamin W. Tripp was hereby appointed to the Virginia’s First Regional Industrial Facility Authority for a four - year term, said term will expire June 30, 2012 -- the roll call vote: all present - aye. There being no further business to come before the Council, the same on motion adjourned at 7:42 p.m.