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Home My WebLink About1/14/2008 - City Council - Minutes - RegularJanuary 14, 2008 A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on January 14, 2008, at 7:30 p.m., there being present all the members of said Council, to wit: Howard C. Packett, John C. Givens, Jane W. Johnson, John Christopher Clemens, and Byron R. Foley; with Howard C. Packett, Mayor, presiding; together with Forest G. Jones, City Manager; James E. Taliaferro, II, Assistant City Manager and Clerk of Council; Frank P. Turk, Director of Finance; Melinda J. Payne, Director of Planning and Economic Development; Charles E. Van Allman, Jr., City Engineer; and William C. Maxwell, Assistant City Attorney; and the following business was transacted: The minutes of the regular meeting of December 10, 2007, were approved as written. The report by the Director of Finance of the City’s financial status for a five-month period ending November 30, 2007, was received and ordered filed. The report by the City Manager of the City’s activities for the month of November 2007 was received and ordered filed. It was noted that Casey Dillon and Jennifer Baker, students at Salem High School, were present at this meeting of Council. Mayor Packett requested that Council receive a presentation from the Roanoke Valley Alleghany Regional Commission regarding the RVARC’s work program for fiscal year 2008-2009; and WHEREAS, Matt Miller, Director of Information Services, Roanoke Valley- Alleghany Regional Commission (one of 21 planning districts in Virginia), appeared before the Council and stated that he is the Salem liaison for the RVARC; he stated that the RVARC serves five counties, three cities, and three towns from Alleghany County to Franklin County; he further stated that each ITEM 1 PRESENTATION FROM ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION CONCERNING 2008-2009 WORK PROGRAM 2 year the RVARC develops a work program focusing on regional projects, as well as local projects; he gave Council a copy of the RVARC’s Annual Report to review; Mr. Miller stated that the RVARC’s budget is approximately $1 million each year, and about half of the work done by the RVARC is transportation related; he stated the RVARC also staffs the Roanoke Valley Area MPO, which does transportation planning in the metropolitan area; he discussed various projects the RVARC has been a part of in the past; he requested that Council review the annual report and let him know of any projects or issues the RVARC needs to work on next year; and WHEREAS, Mayor Packett stated that he has been a member of the Commission for over 20 years, and the RVARC is a good organization; he thanked Mr. Miller for his presentation; THEREUPON, said presentation was received. Mayor Packett requested that Council consider adopting Resolution 1100 requesting the Salem Circuit Court to issue a Writ of Election to fill the vacancy to the office of Sheriff of the City of Salem; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILWOMAN JOHNSON AND DULY CARRIED, Resolution 1100 was hereby adopted: (HERE SET OUT RESOLUTION 1100) -- roll call vote: all – aye. Mayor Packett requested that Council consider setting bond for erosion and sediment control for the Salem Frame Expansion project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit Finance Committee, reported that the Committee reviewed the performance bond for physical improvements and erosion and sediment control for the Salem Frame Expansion project and recommends setting bond at $6,655 with a time limit of ITEM 3 BOND FOR PHYSICAL IMPROVEMENTS AND EROSION AND SEDIMENT CONTROL SET FOR THE SALEM FRAME EXPANSION PROJECT ITEM 2 RESOLUTION 1100 ADOPTED REQUESTING THE SALEM CIRCUIT COURT TO ISSUE A WRIT OF ELECTION TO FILL THE VACANCY TO THE OFFICE OF SHERIFF Deleted: ¶ 3 twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, the performance bond for physical improvements and erosion and sediment control for the Salem Frame Expansion project was hereby set at $6,655 with a time limit of twelve (12) months for completion -- the roll call vote: all – aye. Mayor Packett requested that Council consider setting bond for erosion and sediment control for the Penguin Lane project; and WHEREAS, Vice Mayor Givens, Chairman of Council’s Audit Finance Committee, reported that the Committee reviewed the performance bond for physical improvements and erosion and sediment control for the Penguin Lane project and recommends setting bond at $5,075 with a time limit of twelve (12) months for completion; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN FOLEY, AND DULY CARRIED, the performance bond for physical improvements and erosion and sediment control for the Penguin Lane project was hereby set at $5,075 with a time limit of twelve (12) months for completion - - the roll call vote: all – aye. Mayor Packett requested that Council consider appointments to fill vacancies on various boards and commissions; ON MOTION MADE BY VICE MAYOR GIVENS, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, Jane W. Johnson and James E. Taliaferro, II, were hereby reappointed to the Western Virginia Jail Authority for one-year terms; John Christopher Clemens and Frank P. Turk were hereby reappointed to the Western Virginia Jail Authority as alternate members for a one-year term; Melinda J. Payne was hereby appointed to the Total Action ITEM 5 JANE W. JOHNSON AND JAMES E. TALIAFERRO, II, REAPPOINTED TO WESTERN VIRGINIA REGIONAL JAIL AUTHORITY; JOHN CHRISTOPHER CLEMENS AND FRANK P. TURK REAPPOINTED TO THE WESTERN VIRGINIA REGIONAL JAIL AUTHORITY AS ALTERNATE MEMBERS; MELINDA J. PAYNE APPOINTED TO TAP BOARD AS FULL-TIME ALTERNATE; KEVIN BOGGESS APPOINTED TO CEDS COMMITTEE AS A NON-VOTING MEMBER EFFECTICTIVE 3-1- 08 ITEM 4 BOND FOR PHYSICAL IMPROVEMENTS AND EROSION AND SEDIMENT CONTROL SET FOR PENGUIN LANE PROJECT 4 Against Poverty in the Roanoke Valley Board of Directors as a full-time alternate to fill the unexpired term of Jodie L. Terry, said term expires June 14, 2008; and Kevin Boggess was hereby appointed to the Comprehensive Economic Development Strategy (CEDS) Committee as a non-voting member effective March 1, 2008 -- the roll call vote: all – aye. There being no further business to come before the Council, the same on motion adjourned at 7:43 p.m.