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HomeMy WebLinkAbout8/22/2022 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, August 22, 2022, 6:30 PM Work S ession is c ancelled for Augus t 22, 2022 R egular S ess ion 6:30 P.M., C ounc il C hamb ers C onferenc e R oo m, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON WO RK SESSIO N IS C A N C ELLED RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. T he following have signed up to speak that this meeting: No citizens signed up to speak at this meeting. B.Minutes C onsider acceptance of the J uly 25, 2022 Work Session and Regular Meeting minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the one month ending J uly 2022. 5.Old Business A.Ordinance to Return P ortion of P ersonal P roperty Taxes on E ligible Vehicles C onsider ordinance on second reading to return a portion of tax year 2022 personal property taxes paid on those vehicles eligible for relief from the Commonwealth of Virginia's Personal Property Tax Relief Act of 1998 (PPT RA). T his ordinance will become effective immediately upon adoption. (Approved on first reading at the J uly 25, 2022 meeting). 6.New Business A.Vacation of Right of Way Hold a public hearing on the request of J oseph T hompson to consider permanently vacating and disposing of an approximate 0.046 acres of an unopened alley situated off Dalewood Avenue and consider adoption of Resolution 1440 appointing viewers to review and report on this request. (As advertised in the August 4 and 11, 2022 issues of the Salem Times- Register). B.Special Exception P ermit Hold public hearing to consider the request of Barker Salem Homes LLC, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 10 School Lane, (Tax Map # 145-12-2). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning C ommission recommended approval with conditions, see page 3-8 of the August 10, 2022, Planning C ommission minutes. STA FF REPO RT C .Special Exception P ermit Hold public hearing to consider the request of Barry W Gladden and Tina Marie Gladden, property owners, for the issuance of a Special Exception Permit to allow a 1,400 SF detached garage on the property located at 900 Palmer Avenue, (Tax Map # 215-7-1.1). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning Commission recommended denial 3-2 vote, see page 8-10 of the August 10, 2022, Planning C ommission minutes. STAFF REPO RT D.Special Exception P ermit Hold public hearing to consider the request of Ornelas Main Street, LLC , property owner, for the issuance of a Special Exception Permit to allow automobile repair services, major on the property located at 2016-2020 West Main Street, (Tax Map # 138-2-3). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning Commission continued the item, see page 10-12 of the August 10, 2022, Planning Commission minutes. STA F F REPO RT E.Salem City School Board C onsider setting date for public hearing in accordance with Section 22.1-29.1 of the C ode of Virginia 1950, as amended, regarding the expiration of terms for Artice Ledbetter and Andy Raines. (Suggest date of September 12, 2022). F.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment Item #4B Date: 8/22/2022 City Council Meeting MINUTES Monday, July 25, 2022, 6:30 PM Work Session 5:30 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Sa lem, Virginia 24153 WORK SESSION AMENDED AGENDA 1. Call to Order A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem, Virginia, on July 25, 2022, at 5:30 p.m., there being present the following members of said Council to wit: Renée Ferris Turk, Mayor; Ja mes W. Wallace, III, Vice-Mayor; Council members; Byron Randolph Foley, William D. Jones (absent), and John Saunders; with Renée Ferris Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; A.K. Briele, Director of Electric Department; Jim Guynn, City Attorney; Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy Clerk of Council; Garrett Cole, GDS Associates, Inc.; and Alice Wolfe, General Manager, Blue Ridge Power Agency; and the following business was transacted; Mayor Turk reported that this date, place, and time h ad been set in order for the Council to hold a work session; and 2. New Business A. Discussion Items 1) Electricity/Battery Storage 2) Personal Property Tax Refunding WHEREAS, Mr. Taliaferro noted that the use of alternate power sources during peak hours had been discussed at an earlier Work Session and that Garrett Cole, of GDS Associates, Inc., had been working on gathering and evaluating proposals for this. Mr. Cole presented his findings to Council. Alice Wolfe, General Manager of Blue Ridge Power Agency, also participated in the meeting remotely and added feedback to the presentation. Salem has Item #4B Date: 8/22/2022 joined other Blue Ridge Power Agency (BRPA) members in a battery storage process, which provides economies of scale. Salem battery storage installation is expected at the existing substation and the project is expected to commence in June 2024. Mr. Cole shared that battery storage can be used as a load- modifier to shift transmission and other billing demand, resulting in reduced costs. He also shared the benefits and challenges of battery storage as well as a cost/benefit comparison. Council discussed the information and asked questions. It is anticipated that final selection of bidder will be made, and a contract developed for City approval in the fall of 2022; and WHEREAS, Mayor Turk stated that Council has discussed at several previous work sessions and City Staff has been working to develop a plan for refunding a portion of 2022 revenue from Personal Property taxes on eligible vehicles. Mayor Turk shared specific details of this plan. Council discussed the proposal and concerns were shared about the need to set up guidelines to determine protocol for handling potential future situations. It was decided that Council would amend tonight's Regular meeting agenda to add an Ordinance for Council's approval in order to implement the refund to enable re fund checks to be issued in September. The estimated administrative costs incurred for this refunding would be approximately $16,250. 3. Adjournment WHEREAS, there being no further business, Mayor Turk adjourned the meeting at 6:19 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones (absent), and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney Item #4B Date: 8/22/2022 2. Pledge of Allegiance Mayor Turk stated that we have an amendment for the agenda this evening. She motioned for Council to add New Business Item #6H to the agenda to consider an ordinance on first reading to return a portion of tax year 2022 personal property taxes paid on those vehicles eligible for relief from the Commonwealth of Virginia's Personal Property Tax Relief Act of 1998 (PPTRA). Randy Foley seconded the motion. Council members present unanimously voted to amend the agenda. 3. Bid Openings, Awards, Recognitions There were none. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component at the same meeting. The following have signed up to speak at this meeting: 1) John Breen - 142 Bogey Lane - November 2022 Ballot John Breen, 142 Bogey Lane, addressed Council. He expressed the importance of elected officials acquiring public opinion and utilizing it in making decisions. He noted that Council has the power to place issues on the November ballot for nonbinding public vote. He expressed that the November election offers an opportunity to learn broad-based public opinions and concerns. He suggested that this could be followed by dedicated public meetings to discuss input received and potential responsive actions. Mr. Breen requested that Salem select from a list of twelve questions that he posed for placement on the upcoming November 2022 ballot. B. Minutes Consider acceptance of the July 11, 2022 Work Session and Regular Meeting Minutes. The minutes were accepted as written. Item #4B Date: 8/22/2022 C. Financial Reports Consider acceptance of the Statement of Revenues and Expenditures for the twelve months ending June 2022. The financial reports were received. 5. Old Business 6. New Business A. Resolution 1437 in Support of Industrial Access Railroad Track Funds for New Millennium Consider adoption of Resolution 1437 in support of New Millennium receiving Industrial Access Railroad Track Funds through Virginia’s Department of Rail and Public Transportation (VDRPT) to extend a new rail spurt across Diuguids Ln. Mr. Taliaferro shared background information on this item that New Millennium would like a railroad spur and the Resolution for Council's consideration is to support them toward $450,000 to acquire that spur at their facility. He shared that part of their facility is located in Roanoke County and part on Diuguids Ln. in Salem. They seek Salem's support in attempting to get this. Mayor Turk confirmed with Mr. Taliaferro that this Resolution offers verbal support only and there is no cost involved. John Saunders motioned to adopt Resolution 1437 in support of New Millennium receiving Industrial Access Railroad Track Funds through Virginia's Department of Rail and Public Transportation (VDRPT) to extend a new rail spurt across Diuguids Ln.. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones B. Resolution 1438 in Support of Smartscale I-81 Bypass Consider adoption of Resolution 1438 in support of the Interstate 81 By- pass project along Texas Street from Roanoke Boulevard to Electric Road. Mr. Van Allman noted that Smartscale applications are seeking support and money for projects that improve transportation within the Roanoke Valley. Salem has a need for better conducting truck traffic and vehicular traffic through Salem Item #4B Date: 8/22/2022 when an accident occurs on I-81. This Resolution is supporting the application for the first phase in a long process of creating a By-pass for I-81 during heavy traffic and/or accidents. V-DOT will administer the project, which would require about fifteen million dollars for phase one. The application is due by August 1, 2022. Mayor Turk noted that this is a much-needed project. Mr. Foley asked if this would compete with the next item on the agenda. Mr. Van Allman stated that each project generally stands on its own and does not compete with another. Renee Turk motioned to adopt Resolution 1438 in support of the Interstate 81 By- pass project along Texas Street from Roanoke Boulevard to Electric Road. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones C. Resolution 1439 in Support of Roanoke County Improvement Projects Consider adoption of Resolution 1439 in support of Roanoke County pedestrian safety improvement projects at Keagy/Electric Road and along West Main Street. Mr. Van Allman shared background information on this item. He noted that Roanoke County is working on Smartscale applications for safety improvements at Keagy Road, right on the border of Salem. They have approached Salem for an opinion. Both of these pedestrian improvements offer the ability for both the residents of the City of Salem and the County to walk bot h ways in safety. Salem is encouraging Roanoke County in their project. It does not require money but offers support to Roanoke County in their application. Randy Foley motioned to adopt Resolution 1439 in support of Roanoke County pedestrian safety improvement projects at Keagy/Electric Road and along West Main Street. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones Item #4B Date: 8/22/2022 D. Property Catalyst Group Performance Agreement Consider a request of approval and authorizing the City Manager to finalize and execute a Performance Agreement between the City of Salem, Property Catalyst Group, Inc., and the Economic Development Authority of the City of Salem. Audit-Finance Committee Renee Turk motioned to authorize the City Manager to finalize and execute a Performance Agreement between the City of Salem, Property Catalyst Group, Inc., and the Economic Development Authority of the City of Salem for a project on City Tax Map Parcels 77-3-12, -13, -14, -15, and -16. James Wallace seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones E. Approve Execution of Contract and Appropriation of Funds Consider request to execute contract and appropriate funding for the renovation to James I. Moyer Sports Complex. Audit - Finance Committee Mayor Turk noted that the City has been doing some value engineering on this project, and City Staff has been working closely with G& H and will continue to look for ways to reduce cost. James Wallace motioned to authorize the City Manager t o finalize and execute a contract with G&H Construction, Inc. for the James I. Moyer Sports Complex renovation project in an amount not to exceed $20,539,000; and appropriating $12,584,331 to the Transfer from General Fund – Capital Projects account and to the Moyer Sports Complex Renovation account. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones F. Appropriation of Funds Consider request to amend the School Grant Fund budget as approved by the School Board on July 7, 2022. Audit - Finance Committee Item #4B Date: 8/22/2022 James Wallace motioned to approve appropriation changes in the amount of $22,202 to the School Grant Fund as amended by the School Board at their July 7, 2022 meeting. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones G. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to appoint Russ Craighead for a three-year term ending July 25, 2025 to the Roanoke Valley Greenway Commission. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones Mayor Turk introduced Mr. Craighead and thanked him for serving on the Greenway Commission. H. Ordinance to Return Portion of Personal Property Taxes on Eligible Vehicles Consider ordinance on first reading to return a portion of tax year 2022 personal property taxes paid on those vehicles eligib le for relief from the Commonwealth of Virginia's Personal Property Tax Relief Act of 1998 (PPTRA). SUPPLEMENTAL ITEM Mayor Turk read the Ordinance for those present. She noted that there would be a second reading at the next meeting of City Council. John Saunders motioned to adopt Ordinance on first reading to return a portion of tax year 2022 personal property taxes paid on those vehicles eligible for relief from the Commonwealth of Virginia's Personal Property Tax Relief Act of 1998 (PPTRA). James Wallace seconded the motion Ayes: Foley, Saunders, Turk, Wallace Absent: Jones Item #4B Date: 8/22/2022 Mr. Foley expressed concern about the need for parameters to be set to set a precedent for the future. Mayor Turk commented that the City was in a position this year to be able to take this action but that it is a one-time action. Mr. Wallace thanked City Staff for all of the work they had put into making it possible to give this relief to the citizens. Mr. Foley noted that the cost to the City for administering this refund was just under $17,000. Mr. Saunders thanked City Staff and the other members of Council. 7. Adjournment The meeting was adjourned at 6:53 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-22 3,170,305$ -$ 0%-$ -$ General Property Taxes 44,905,191 560,391 1%699,972 (139,581) Other Local Taxes 25,542,300 292,936 1%312,169 (19,233) Permits and Licenses 342,740 16,262 5%30,536 (14,274) Fines and Forfeitures 76,000 350 0%200 150 Revenue from Use of Money and Property 698,440 8,292 1%21,424 (13,132) Charges for Services 3,479,253 344,039 10%288,420 55,619 Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 114,929 11,191 10%14,768 (3,577) Miscellaneous Revenue 313,500 26,247 8%8,272 17,975 Non-Categorical Aid 3,673,007 - 0%36,184 (36,184) Shared Expenses 1,558,777 - 0%- - Categorical Aid 9,042,051 50,151 1%46,940 3,211 Non-Revenue Receipts - - 0%- - Transfer From Other Funds 16,283,509 812,078 5%- 812,078 Total Revenues 112,360,002 2,121,937 2%1,458,885 663,052 Expenditures: General Government 9,324,947 1,154,559 12%1,193,019 (38,460) Judicial Administration 2,653,812 275,008 10%258,148 16,860 Public Safety 20,577,606 2,235,186 11%2,174,231 60,955 Public Works 12,010,423 823,492 7%741,729 81,763 Health and Welfare 6,257,745 73,011 1%235,785 (162,774) Education 24,390,382 2,307,015 9%2,773,915 (466,900) Parks, Recreation and Cultural 7,036,313 704,527 10%530,868 173,659 Community Development 3,103,051 357,804 12%370,110 (12,306) Non-Departmental 24,664,823 13,138,355 53%341,126 12,797,229 Contingency 991,900 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 1,249,000 - 0%- - Total Expenditures 112,360,002 21,068,957 19%8,618,931 12,450,026 Revenues Over/(Under) Expenditures -$ (18,947,020)$ (7,160,046)$ (11,786,974)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For One Month Ending July 31, 2022 Item #4C Date: 8/22/2022 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2020 -2023 FY2020 FY 2021 FY 2022 FY 2023 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2020 -2023 FY2020 FY2021 FY2022 FY2023 City of Salem, Virginia Debt Outstanding For Period Ending July 31, 2022 Schedule E Balance Principal Balance 7/1/2022 Issuances Payments 7/31/2022 City Debt Outstanding 2011 Union First Market Refunding Bonds 770,832$ -$ -$ 770,832$ 2013 Public Improvement Bonds 1,066,975 - (89,425) 977,550 2016B Public Improvement Bonds 581,080 - - 581,080 2019 Public Improvement Bonds 4,475,000 - - 4,475,000 2020 Public Improvement Bonds 2,160,000 - - 2,160,000 2020 Public Improvement Refunding Bonds 4,988,136 - - 4,988,136 2021 Public Improvement Refunding Bonds 1,525,000 - - 1,525,000 2022B Public Improvement Bonds 15,080,000 - - 15,080,000 Total City Debt Outstanding 30,647,023 - (89,425) 30,557,598 School Debt Outstanding 2011 Union First Market Refunding Bonds 1,349,168 - - 1,349,168 2012A Public Improvement Bonds 5,249,750 - - 5,249,750 2013 Public Improvement Bonds 3,288,025 - (275,575) 3,012,450 2020 Public Improvement Bonds 23,695,000 - - 23,695,000 Total School Debt Outstanding 33,581,943 - (275,575) 33,306,368 Total Debt Outstanding 64,228,966$ -$ (365,000)$ 63,863,966$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending July 31, 2022 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2022 22,259,204$ Revenues: Federal Grants 11,023,764$ 1,828,806$ -$ 1,828,806$ 9,194,958$ -$ State Grants 8,630,523 958,873 - 958,873 7,671,650 - Proceeds From Debt Issuance 46,420,422 46,420,419 - 46,420,419 3 - Interest Income 83,755 111,362 - 111,362 (27,607) 27,606 Transfer From General Fund 16,738,819 16,988,818 - 16,988,818 (249,999) 12,834,331 Total Revenues 82,897,283 66,308,278 - 66,308,278 16,589,005 12,861,937 Expenditures: Fire Truck 2020 698,200 698,200 - 698,200 - - Next Generation 911 378,493 160,400 - 160,400 218,093 - Street Department Equipment 2016 522,046 522,046 - 522,046 - - Colorado St Bridge Replacement 6,450,000 655,301 255,150 910,451 5,539,549 - Apperson Drive Bridge Replacement 3,364,939 482,590 274,575 757,165 2,607,774 - Street Department Equipment 2019 718,342 718,342 - 718,342 - - VDOT E Main Project UPC 8753 165,885 165,885 - 165,885 - - Street Department Equipment 2020 1,221,293 1,201,137 8,818 1,209,955 11,338 - Jury Room Expansion - 1,613 - 1,613 (1,613) 1,613 Hanging Rock Battlefield Phase 2 1,420,310 162,009 1,016,502 1,178,511 241,799 - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 105,463 89,500 194,963 909,437 - Kiwanis Field Lighting Upgrades 644,727 644,727 - 644,727 - - Longwood Park Restroom Replacement 148,063 139,504 - 139,504 8,559 645 Library Sidewalk Replacement 38,737 38,738 - 38,738 (1) - Kiwanis Roof/Infrastructure Renovations 417,788 16,810 2,300 19,110 398,678 - Moyer Sports Complex Renovation 28,472,991 868,060 1,948,206 2,816,266 25,656,725 - Mason Creek Greenway Phase 3 2,610,310 59,096 411,147 470,243 2,140,067 - Downtown Impr - E Main St/Broad St 864,020 850,129 - 850,129 13,891 - Downtown Impr - E Main St/Broad St-CDBG 250,000 250,000 - 250,000 - - Downtown Impr - CDBG Community Impr 285,000 27,983 - 27,983 257,017 - Downtown Impr - E Main St/Union St 2,254,140 122,081 2,231,069 2,353,150 (99,010) - Downtown Impr - E Main St/Market St 3,629,869 110,734 64,927 175,661 3,454,208 - Capital Projects Local Reserve 67,980 - - - 67,980 - Downtown Improvements Reserve 40,350 - - - 40,350 - Transfer to Schools-2020 Bonds 27,000,000 23,427,365 - 23,427,365 3,572,635 319,718 2022 Bond Costs 79,400 79,400 - 79,400 - - Total Expenditures 82,897,283$ 31,509,113$ 6,302,194$ 37,811,307$ 45,085,976$ 321,976 Fund Balance, July 31, 2022 34,799,165$ Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 41,751,568$ 3,974,218$ 10%3,586,921$ 387,297$ Other Electric Revenue 691,000 39,424 6%10,482 28,942 Reserve for Encumbrances 1,562,670 - 0%- - Total Operating Revenues 44,005,238 4,013,642 9%3,597,403 416,239 . Operating Expenses Other Power Generation - Operation 90,000 16,144 18%7,953 8,191 Other Power Generation - Maintenance 59,609 - 0%815 (815) Purchased Power 21,422,165 2,411,845 11%1,924,938 486,907 Transmission - Operation 8,513,752 765,320 9%640,607 124,713 Transmission - Maintenance 24,490 240 1%239 1 Distribution - Operations 1,036,663 80,233 8%84,500 (4,267) Distribution - Maintenance 1,279,783 110,075 9%95,229 14,846 Customer Service 616,227 62,119 10%58,758 3,361 Administration & General - Operation 2,853,467 97,958 3%11,892 86,066 Administration & General - Maintenance 239,539 65,809 27%16,143 49,666 Depreciation - 114,347 0%109,785 4,562 Capital 4,080,457 106,727 3%76,569 30,158 Contingency 629,086 - 0%- - Total Operating Expenses 40,845,238 3,830,817 9%3,027,428 803,389 Income (loss) Before Transfers 3,160,000 182,825 569,975 (387,150) Transfers (Payment in Lieu of Taxes)(3,160,000) - 0%- - Income (loss)-$ 182,825$ 569,975$ (387,150)$ Income (loss)-$ 365,650$ 1,139,950$ (774,300)$ City of Salem, Virginia Electric Fund Statement of Operations For One Month Ending July 31, 2022 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 670,512$ 9%671,369$ (857)$ Other Revenue 334,929 32,217 10%23,428 8,789 Reserve for Encumbrances 2,934,847 - 0%- - Total Operating Revenues 10,669,776 702,729 7%694,797 7,932 . Operating Expenses Salaries of Personnel 904,254 105,960 12%93,279 12,681 Fringe Benefits 426,105 36,093 8%30,864 5,229 Contractual Services 760,342 44,858 6%36,189 8,669 Printing and Binding 2,500 - 0%- - Advertising 1,000 - 0%- - Utilities 421,200 32,173 8%31,727 446 Communications 5,800 95 2%220 (125) Insurance 32,250 5,893 18%4,745 1,148 Travel and Training 9,800 166 2%901 (735) Miscellaneous 63,106 31,792 50%31,150 642 Materials and Supplies 235,408 12,324 5%28,690 (16,366) Depreciation - 71,222 0%71,356 (134) Capital 932,702 123,168 13%8,099 115,069 Contingency 177,481 - 0%- - Total Production Expenses 3,971,948 463,744 12%337,220 126,524 Salaries of Personnel 708,001 53,266 8%57,886 (4,620) Fringe Benefits 350,902 18,939 5%20,319 (1,380) Contractual Services 825,424 45,681 6%49,325 (3,644) Communications 4,950 127 3%105 22 Insurance 24,500 - 0%- - Lease/Rent of Equipment 2,000 152 8%152 - Travel and Training 8,300 - 0%152 (152) Miscellaneous 28,106 2,769 10%1,990 779 Miscellaneous Credits (240,000) (21,799) 9%(20,614) (1,185) Materials and Supplies 97,837 15,403 16%(1) 15,404 Depreciation - 9,035 0%8,104 931 Capital 3,301,859 17,050 1%5,981 11,069 Interest Obligations 1,471,020 (51,363) -3%(60,486) 9,123 Total Distribution Expenses 6,582,899 89,260 1%62,913 26,347 Income (loss) Before Transfers 114,929 149,725 294,664 (144,939) Transfers (Payment in Lieu of taxes)(114,929)(11,191) 10%(14,768) 3,577 Income (loss)-$ 138,534$ 279,896$ (141,362)$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For One Month Ending July 31, 2022 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 605,456$ 9%609,077$ (3,621)$ Other Revenue 149,000 10,106 7%8,200 1,906 Reserve for Encumbrances 920,055 - 0%- - Total Operating Revenues 8,066,055 615,562 8%617,277 (1,715) . Operating Expenses Salaries of Personnel 807,657 81,167 10%74,293 6,874 Fringe Benefits 390,329 28,639 7%25,065 3,574 Contractual Services 3,891,610 224,249 6%232,623 (8,374) Printing and Binding 1,500 - 0%- - Advertising 1,500 - 0%- - Utilities 4,500 370 8%267 103 Communications 14,700 219 1%197 22 Insurance 18,500 - 0%- - Lease/Rent of Equipment 3,000 152 5%152 - Travel and Training 12,000 495 4%304 191 Miscellaneous 40,106 2,396 6%2,078 318 Miscellaneous Credits (325,000) (8,875) 3%(14,114) 5,239 Materials and Supplies 77,280 7,391 10%840 6,551 Depreciation - 114,300 0%113,660 640 Capital 1,055,833 7,220 1%2,854 4,366 Interest Obligations 1,594,370 (24,573) -2%(27,489) 2,916 Contingency 478,170 - 0%- - Total Operating Expenses 8,066,055 433,150 5%410,730 22,420 Income (loss) before Transfers - 182,412 206,547 (24,135) Income (loss)-$ 182,412$ 206,547$ (24,135)$ City of Salem, Virginia Sewer Fund Statement of Operations For One Month Ending July 31, 2022 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 342,600$ 9,600$ 3%18,199$ (8,599)$ Box office shows 1,153,000 533,810 46%5,480 528,330 Catering and concessions 141,000 22,389 16%10,486 11,903 Merchandise and commissions 155,500 5,997 4%9,954 (3,957) Static advertising 60,000 5,875 10%25,875 (20,000) Miscellaneous income 16,000 1 0%846 (845) Salem Fair 598,000 458,398 77%539,550 (81,152) State Grants 154,800 - 0%- - Reserve for encumbrances 33,068 - 0%- - Appropriated from Net Position 150,000 - 0%- - Shuttered Venue Operator Grant (SVOG)- - 0%1,268,542 (1,268,542) Total Operating Revenues 2,803,968 1,036,070 37%1,878,932 (842,862) Operating Expenses Salaries of personnel 1,266,277 228,386 18%168,040 60,346 Fringe benefits 519,588 45,470 9%36,930 8,540 Maintenance and contractual services 230,468 20,637 9%15,187 5,450 Printing and binding 500 - 0%- - Advertising 21,500 1,112 5%(60) 1,172 Utilities 290,000 41,676 14%31,318 10,358 Communications 13,900 463 3%640 (177) Insurance 28,000 - 0%- - Leases and Rentals 3,200 - 0%- - Travel and training 6,300 - 0%- - Miscellaneous 87,203 15,090 17%9,151 5,939 Show expense 1,040,000 457,306 44%8,930 448,376 Fair expense 508,534 509,177 100%446,205 62,972 Materials and supplies 31,366 3,506 11%1,423 2,083 Capital 366,300 - 0%- - Depreciation - 23,090 0%25,885 (2,795) Total Operating Expenses 4,413,136 1,345,913 30%743,649 602,264 Income (loss) Before Transfers (1,609,168)(309,843) 1,135,283 (1,445,126) Transfers 1,609,168 134,097 8%138,264 (4,167) Income (loss)-$ (175,746)$ 1,273,547$ (1,449,293)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For One Month Ending July 31, 2022 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 440,396$ 80,822$ 18%45,736$ 35,086$ Concessions 116,927 8,758 7%3,475 5,283 Moyer Concessions - - 0%10,577 (10,577) Salem High Concessions 7,200 - 0%- - Total Operating Revenues 564,523 89,580 16%59,788 29,792 . Operating Expenses: Salaries of personnel 269,656 28,277 10%24,369 3,908 Fringe benefits 112,296 5,891 5%5,897 (6) Contractual services 5,719 1,871 33%627 1,244 Printing and binding 300 - 0%- - Laundry and Cleaning 2,500 - 0%658 (658) Communications 300 13 4%12 1 Insurance 1,800 - 0%- - Miscellaneous 115,577 24,512 21%14,661 9,851 Materials and supplies 139,165 2,608 2%7,837 (5,229) Depreciation - 365 0%365 - Total Catering Expenses 647,313 63,537 10%54,426 9,111 Salaries of Personnel 27,675 2,511 9%4,527 (2,016) Fringe Benefits 6,731 407 6%531 (124) Contractual services - 1,200 0%- 1,200 Miscellaneous 33,750 21,107 63%595 20,512 Materials and Supplies 24,700 27 0%499 (472) Total Concessions Expenses 92,856 25,252 27%6,152 19,100 Salaries of Personnel - - 0%5,799 (5,799) Fringe Benefits - - 0%969 (969) Contractual services - - 0%209 (209) Miscellaneous - - 0%1,610 (1,610) Materials and Supplies - - 0%3,168 (3,168) Total Moyer Expenses - - 0%11,755 (11,755) Salaries of Personnel 2,927 - 0%90 (90) Fringe Benefits 519 - 0%7 (7) Materials and Supplies 1,880 - 0%33 (33) Total Salem High Expenses 5,326 - 0%130 (130) Income (loss) Before Transfers (180,972)791 (12,675)13,466 Transfers 180,972 - 0%- - Income (loss)-$ 791$ (12,675)$ 13,466$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For One Month Ending July 31, 2022 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,222,030$ 6,331,003$ (108,973)$ Revenue Premiums Paid - City 5,400,000 5,236,808 97% 5,181,157 55,651 Premiums Paid - School 4,410,000 4,508,935 102% 4,374,836 134,099 Premiums Paid - Retirees 910,000 841,039 92% 892,246 (51,207) Dental Premiums Paid 604,300 591,712 98% 598,763 (7,051) Interest Earnings 22,000 22,828 104% 23,443 (615) Miscellaneous - 5,826 0% 13,891 (8,065) Total Year to Date Revenues 11,346,300 11,207,148 99% 11,084,336 122,812 Expenses Health Claims 10,237,109 9,670,619 94% 10,123,596 (452,977) Dental Claims 604,300 539,284 89% 535,775 3,509 Employee Health Clinic 440,691 453,673 103% 448,187 5,486 Consulting Services 52,400 78,899 151% 82,075 (3,176) Miscellaneous 11,800 3,817 32% 3,675 142 Total Year to Date Expenses 11,346,300 10,746,292 95% 11,193,308 (447,016) Ending Net Position -$ 6,682,886$ 6,222,031$ 460,855$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Twelve Months Ending June 30, 2022 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending July 31, 2022 Schedule M FV as a Cash Value Net Change Fair Value % of 7/31/2022 in Fair Value 7/31/2022 Portfolio Demand & Time Deposits Concentration Account 156,286,367$ -$ 156,286,367$ 86.5% Payroll Account 10,173 - 10,173 0.0% Revenue Recovery Account 10,080 - 10,080 0.0% Utility Billing Account 22,926 - 22,926 0.0% Box Office Account 1,659,520 - 1,659,520 0.9% Held as Fiscal Agent of: Cardinal Academy 847,053 - 847,053 0.5% Court Community Corrections 1,665,740 - 1,665,740 0.9% Held on Behalf of: Economic Development Authority 396,104 - 396,104 0.2% Total Demand & Time Deposits 160,897,963 - 160,897,963 89.0% Investments Local Government Investment Pool (LGIP) 16,946 - 16,946 0.0% Local Government Investment Pool EM (LGIP EM*) 865,771 22,498 888,269 0.5% VA State Non-Arbitrage Program (SNAP) 18,984,858 - 18,984,858 10.5% Total Investments 19,867,575 22,498 19,890,073 11.0% Total Deposits and Investments 180,765,538$ 22,498$ 180,788,036$ 100.0% * Extended Maturity Item # 5A Date: 8/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 22, 2022 AGENDA ITEM: Consider ordinance on second reading to return a portion of tax year 2022 personal property taxes paid on those vehicles eligible for relief from the Commonwealth of Virginia's Personal Property Tax Relief Act of 1998 (PPTRA). This ordinance will become effective immediately upon adoption. (Approved on first reading at the July 25, 2022 meeting). SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: City Council, upon the completion of due diligence and adoption of the City’s Fiscal Year 2023 budget, wishes to return a portion of the 2022 personal property taxes received. The following conditions are included in this action: 1. The return is applicable to vehicles assessed and billed by June 30, 2022 for the 2022 tax year. 2. The return is applicable to only vehicles eligible for and that received relief from the Commonwealth of Virginia’s Personal Property Tax Relief Act of 1998 (PPTRA) for the 2022 tax year. 3. The return will equal 19.5% of the tax year 2022 assessed tax less the relief amount provided by the PPTRA. 4. The return will only be provided for tax year 2022 on vehicles which taxes and any applicable fees, penalties, or interest have been paid in full by August 31, 2022 for each account. 5. No amount of less than five dollars for the aggregate of vehicles on a single account will be returned unless specifically requested by the taxpayer. 6. Vehicles receiving the return that lose situs in the City of Salem in tax year 2022 will be refunded in accordance with Virginia Code § 58.1 -3516. Any prorated refund amount will be less the prorated amount of surplus personal property tax returned per this ordinance for the same period of non-situs. FISCAL IMPACT: The exact cost is dependent on the overall percentage of accounts paid in full by the deadline established but is projected at $950,000. STAFF RECOMMENDATION: Council approved the ordinance on first reading at the July 25, 2022, meeting. Staff recommends that Council approve the second reading with the ordinance becoming effective immediately upon adoption. AN ORDINANCE TO RETURN A PORTION OF TAX YEAR 2022 PERSONAL PROPERTY TAXES PAID ON THOSE VEHICLES ELIGIBLE FOR RELIEF FROM THE COMMONWEALTH OF VIRGINIA’S PERSONAL PROPERTY TAX RELIEF ACT OF 1998 (PPTRA) WHEREAS, Virginia Code § 15.2-2511.1 empowers the City Council to authorize and develop a method by ordinance for the return of surplus personal property tax revenues in any fiscal year; and WHEREAS, City Council, after the completion of due diligence and adoption of the City’s Fiscal Year 2023 budget, wishes to return a portion of the 2022 personal property taxes received; and NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem, Virginia that the Council hereby approves the return of a portion of personal property taxes received, conditioned upon the following: 1. The return is applicable to vehicles assessed and billed by June 30, 2022 for the 2022 tax year. 2. The return is applicable to only vehicles eligible for and that received relief from the Commonwealth of Virginia’s Personal Property Tax Relief Act of 1998 (PPTRA) for the 2022 tax year. 3. The return will equal 19.5% of the tax year 2022 assessed tax less the relief amount provided by the PPTRA. 4. The return will only be provided for tax year 2022 on vehicles which taxes and any applicable fees, penalties, or interest have been paid in full by August 31, 2022 for each account. 5. No amount of less than five dollars for the aggregate of vehicles on a single account will be returned unless specifically requested by the taxpayer. 6. Vehicles receiving the return that lose situs in the City of Salem in tax year 2022 will be refunded in accordance with Virginia Code § 58.1-3516. Any prorated refund amount will be less the prorated amount of surplus personal property tax returned per this ordinance for the same period of non-situs. All ordinances, or parts of ordinances, in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect immediately upon its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley - James w. Wallace, III – Rene’e F. Turk – Passed: Effective: Mayor ATTEST: ______________________________ H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 8/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 22, 2022 AGENDA ITEM: Hold a public hearing on the request of Joseph Thompson to consider permanently vacating and disposing of an approximate 0.046 acres of an unopened alley situated off Dalewood Avenue and consider adoption of Resolution 1440 appointing viewers to review and report on this request. (As advertised in the August 4 and 11, 2022 issues of the Salem Times-Register). SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The City of Salem received a request from Joseph Thompson to vacate an approximate 0.046 acres of an unopened alley situated off Dalewood Avenue. The right of way is bounded on the east by Dalewood Avenue, on the west by Tax Parcel #77-3-13, on the north by Tax Parcel #77-3-12 and on the south by Tax Parcel #77-3-14. Vacation is necessary for the redevelopment of the northeast corner of Electric Road and East Main Street consisting of five parcels for a self-storage facility. Council previously approved rezoning necessary for two of the parcels on August 9, 2021 that included the acceptance of proffered conditions for substantial conformance with the conceptual site plan and architectural rendering provided. Section 15.2-2006 of the Code of Virginia below addresses the process for consideration of such requests: § 15.2-2006. Alteration and vacation of public rights-of-way; appeal from decision. In addition to (i) the powers contained in the charter of any locality, (ii) any powers now had by such governing bodies under the common law or (iii) powers by other provisions of law, public rights-of-way in localities may be altered or vacated on motion of such governing bodies or on application of any person after notice of intention to do so has been published at least twice, with at least six days elapsing between the first and second publication, in a newspaper having general circulation in the locality. The notice shall specify the time and place of a hearing at which persons affected may appear and be heard. The cost of publishing the notice shall be taxed to the applicant. At the conclusion of the hearing and on application of any person, the governing body may appoint three to five people to view such public right -of-way and report in writing any inconvenience that would result from discontinuing the rig ht-of-way. The governing body may allow the viewers up to fifty dollars each for their services. The sum allowed shall be paid by the person making the application to alter or vacate the public right-of-way. From such report and other evidence, if any, and after the land owners affected thereby, along the public right-of-way proposed to be altered or vacated, have been notified, the governing body may discontinue the public right-of-way. When an applicant requests a vacation to accommodate expansion or deve lopment of an existing or proposed business, the governing body may condition the vacation upon commencement of the expansion or development within a specified period of time. Failing to commence within such time may render the vacation, at the option of the governing body, void. A certified copy of the ordinance of vacation shall be recorded as deeds are recorded and indexed in the name of the locality. A conditional vacation shall not be recorded until the condition has been met. Any appeal shall be filed within sixty days of adoption of the ordinance with the circuit court for the locality in which the public right-of-way is located. STAFF RECOMMENDATION: Staff recommends Council hold a public hearing pursuant to Section 15.2-2006 of the Code of Virginia on the vacation request, and upon closing of the public hearing to consider a resolution appointing William R. Shepherd, Wendel Ingram, Jr., and Frank P. Turk as viewers to evaluate and report on this request to Council. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, AUGUST 22, 2022: RESOLUTION 1440 A RESOLUTION providing for the appointment of not less than three nor more than five freeholders, any three of whom may act, as viewers in connection with the application of Joseph Thompson of Property Catalyst Group to permanently vacate an unopened alley situated off Dalewood Avenue. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that William R. Shepherd, Wendel Ingram, Jr., and Frank P. Turk be and they are hereby appointed as viewers to view an approximate 0.046 acres of an unopened alley bounded on the east by Dalewood Avenue, on the west by Tax Parcel #77-3-13, on the north by Tax Parcel #77-3-12 and on the south by Tax Parcel #77-3-14. as provided by Section 15.2-2006 of the Code of Virginia, as amended to date, and to report in writing, whether or not in their opinion any, and if any, what inconvenience would result from permanently vacating said right of way. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – ATTEST: ___________________ H. Robert Light Clerk of Council City of Salem, Virginia July 29, 2022 Joseph Thompson Property Catalyst Group 133 Kirk Avenue SW Roanoke, VA 24011 City of Salem, Virginia City Manager and City Council 114 North Broad Street Salem, VA 24153 Dear Mr. Taliaferro and City Council, I am hereby petitioning the City of Salem to vacate an approximate 0.046 acres of an unopened right of way situate off Dalewood Avenue more particularly described as follows: BEGINNING AT A POINT ON THE WEST RIGHT OF WAY LINE OF DALEWOOD AVENUE; SAID POINT BEING 212.4’ MORE OR LESS FROM THE INTERSECTION OF DALEWOOD AVENUE AND EAST MAIN STREET (RTE. 460); THENCE LEAVING DALEWOOD AVENUE AND WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 25.54', WITH A RADIUS OF 15.00', WITH A CHORD BEARING OF N 46°20'02" W, AND A CHORD LENGTH OF22.56', TO A POINT; THENCE S 84°54'58" W A DISTANCE OF 119.37' TO A POINT ON THE EASTERLY LINE OF T.M.#77-3-13; THENCE N 05°05'02" W A DISTANCE OF 14.00' TO A POINT ON THE SOUTHERLY LINE OF T.M.#77-3-12; THENCE N 84°54'58" E A DISTANCE OF 131.24' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 8.12', WITH A RADIUS OF 11.85', WITH A CHORD BEARING OF N 65°17'23" E, AND A CHORD LENGTH OF 7.96', TO A POINT ON THE EAST RIGHT OF WAY OF DALEWOOD AVE; THENCE WITH THE SAME S 02°30'58" W A DISTANCE OF 33.94' TO THE POINT AND PLACE OF BEGINNING, HAVING AN AREA OF 1,995 SQUARE FEET, OR 0.046 ACRES, LYING AND BEING IN THE CITY OF SALEM VIRGINIA. The purpose of this vacation request is to facilitate combining and redevelopment of five parcels located on the northeast corner of Electric Road and East Main Street. Thank you for your consideration of my request. Sincerely, Joseph Thompson Item #6B Date: 8/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Special Exception Permit Hold public hearing to consider the request of Barker Salem Homes LLC, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 10 School Lane, (Tax Map # 145-12-2). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning Commission recommended approval with conditions, see page s 3-8 of the August 10, 2022, Planning Commission minutes. SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Residential Single Family Proposed Use: Two-Family Dwelling The subject property consists of a 0.221-acre parcel located at 10 School Lane. The parcel currently contains a vacant residence in a significantly deteriorated condition, prompting the Building Inspections Department to mandate either significant improvement or demolition of the structure. The property owner intends to demolish the existing structure and construct a new two-family duplex on the property. There are several other existing duplexes within the surrounding neighborhood, including two properties that are immediately adjacent to 10 School Lane. The subject property sits on a lot with access to both School Lane and White Oak Street, potentially allowing for two separate points of access. STAFF RECOMMENDATION: Staff recommends approval of the request. 1208 Corporate Circle / Roanoke, Virginia 24018 / Phone (540) 772-9580 / www.balzer.cc 08/12/2022 j: \ 2 2 \ 0 0 \ 0 5 \ 0 5 2 2 m s \ 0 5 2 2 0 1 9 3 m s 1 0 s c h o o l l a n e \ d r a w i n g s \ 0 5 2 2 0 1 9 3 m s b u i l d a b l e a r e a . d w g PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS ROANOKE / RICHMOND / NEW RIVER VALLEY / SHENANDOAH VALLEY Planning Commission Meeting MINUTES Wednesday, August 10, 2022, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street WORK SESSION 1.Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on August 10, 2022; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid A. Garst, II; Jackson Beamer, and Neil L. Conner; together with Charles E. Van Allman, Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell Dillon, Planner; and Jim H. Guynn, Jr., City Attorney; and the following business was transacted: Chair Daulton called the meeting to order at 6:05 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2.New Business Maxwell Dillon presented the updated Planning Commission GIS site. He explained that the items on the agenda would appear on the site. He demonstrated the interface with the site. A.Discussion of items on the August agenda 1.10 School Lane2.900 Palmer Avenue 3. 2016-2020 West Main Street A discussion was held regarding the items on the August agenda. Item 1: it was noted that traffic does not present an issue and the proposal would significantly improve the neighborhood. Item 2: it was noted that there were concerns regarding changing the address and the aesthetic associated with the structure. Item 3: it was noted that the used car sales was grandfathered, but automobile repair services major was never approved. It was further noted that scrap and salvage was not allowed on site. 3.Adjournment Chair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:57 p.m. REGULAR SESSION 1.Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m., on August 10, 2022. Notice of such hearing was published in the July 28, and August 4, 2022, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., City Attorney; H. Robert Light, Assistant City Manager and Executive Secretary, ex officio member of said Commission, to wit; Charles E. Van Allman, Jr., Director of Community Development; Mary Ellen Wines, Planning & Zoning Administrator; and Maxwell Dillon, Planner, and the following business was transacted: Chair Daulton called the meeting to order at 7:00 p.m. 2.Pledge of Allegiance 3.Consent Agenda A.Minutes Consider acceptance of the minutes from the July 13, 2022, work session andregular meeting. Jackson Beamer motioned to accept the minutes from the July 13, 2022, worksession and regular meeting as amended. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4.New Business A.Special Exception Permit Hold public hearing to consider the request of Barker Salem Homes LLC,property owner, for the issuance of a Special Exception Permit to allow a two- family dwelling on the property located at 10 School Lane, (Tax Map # 145-12- 2). Staff noted the following: The subject property consists of a 0.221-acre parcel located at 10 School Lane. The parcel currently contains a vacant residence in a significantly deteriorated condition, prompting the Building Inspections Department to mandate either significant improvement or demolition of the structure. The property owner intends to demolish the existing structure and construct a new two-family duplex on the property. There are several other existing duplexes within the surrounding neighborhood, including two properties that are immediately adjacent to 10 School Lane. The subject property sits on a lot with access to both School Lane and White Oak Street, potentially allowing for two separate points of access. Lewis Barker, 324 North Broad Street, appeared before the Commission and stated the following: His father, George Barker, is also a principle in Barker Salem Homes and they also have a small real estate company in Salem that has been in business thirty-three years. This is the first time in thirty-five years that they have been buying properties that they have ever considered tearing a house down and walking away from it. They have fixed up a lot of houses that probably should have been torn down. If this fails or passes, win or lose, that Mary Ellen Wines has done a phenomenal job helping him get to this point. He would also like to say that Troy Loving has bent over backwards for him because he has caught a lot of flak from the neighbors, and they would be happy to see this house torn down. Troy has been very accommodating, and he wants them to tear the house down. He presented the survey from the packet explaining that he wanted to build as large a duplex as possible. He did reach out to David Elam, adjacent property owner, and he supports the request. He did not speak directly to Jerry Everett, another adjacent property owner, but knows that Mr. Everett fully supports renovating properties. Should this item pass, Mr. Obenchain will demolish the existing structure within thirty days or sooner. He does not want to walk away from a single-family home that would take $30,000 to make livable. But there are a lot of unknowns in doing that, so he is willing to just tear it down and walk away; and Vice-Chair King inquired that the house might be torn down within thirty days, but what is the construction timeline; and Mr. Barker replied that it not a good time to build. He is going to sit back. They own two lots on South Market Street and one house unfortunately burned down and they tore it down and they are sitting on that lot as well. They tore down the second house on that lot as well. He is not in a hurry to develop any of the lots, but they will keep it maintained. The house is in very good shape, but the addition is not. It started leaking and has deteriorated. They did not buy it to tear down and build a duplex; and Mr. Reid asked what size duplex he was proposing; and Mr. Barker said it would be two floors eight hundred square feet per floor per unit. Each unit would be sixteen hundred square feet. That would give him enough to have two bedrooms and two bathrooms. It will be open concept with laundry on the first floor. They have no intention of renting to college students; and Faye Curren, 409 South Broad Street, appeared before the Commission with a petition signed by seven neighbors. She stated the following: “I am asking you to deny the request for a Special Exception Permit for 10 School Lane. The dilapidated boarded up one-story structure owned by Barker Salem Homes LLC at 10 School Lane needs to be demolished and replaced ONLY by a single-family dwelling. As you will see from the photos and your files, this investor does not appear to take care of properties. We have lived with 10 School Lane property being boarded up and certainly not taken care of for way over a year. You should ride around and look at the investor properties in Salem that we are expected to put up with. Would you want this in your neighborhoods? My home is only a few steps from 10 School Lane at the corner of School Lane and South Broad. I have over 25 years of real estate experience as a broker, and I certainly understand how the market works and the need for rentals. This request will impact me and my property in many ways and two more rentals in this area will be a negative when home buyers are looking for a home to purchase and lenders looking to lend money for a mortgage. South Broad between Main and 4th has too many rentals already and properties are not taken care of. In the 300 Block of Broad we now have only two owner occupied properties and in the 400 Block of Broad we only have six owner occupied homes. On School Lane you have two properties. One is a rental at 13 School Lane and the one belonging to Barker at 10 School Lane which should have been torn down already. The notifications for this public hearing were mailed to a list of people and you will note only two were sent to owner occupied homes. School Lane is only three blocks long running from White Oak to Union and used daily as a cut through to avoid traffic and lights on 4th and on Main. School Lane was not designed to be a two-way street and is simply a one lane alley. My neighbors will tell you; they contacted the City of Salem requesting the city look in to making School Lane a one-way Street, City of Salem employees came out and denied the request. Individuals that previously owned the house at the corner of Chapman and School Lane asked the city for permission to build a single-family home on School Lane. Apparently, they were told they could not build on School Lane and have sold and moved. Based on this denial, why are you considering allowing Barker to build a two-family building on School Lane? Rules should be the same for all irrelevant of who you are and who you know. On a daily basis, we have cars trying to drive in two directions on a one lane alley. When cars meet on School Lane, one of the vehicles must drive in a yard in order to pass or back all the way down the narrow one lane alley. Renters will park in front of rental on School Lane and cars cannot get by and we struggle to get out of our driveway. Crime is increasing in our area. As a senior citizen that lives alone, I have become increasing concerned about my safety and the crime around our homes and in our neighborhoods. Items have been stolen from the exterior of our neighbors' homes. I have had items destroyed in my front yard. In May 2022 I was at home when I heard a loud bang. I thought someone was flying a drone and had hit my house again. I went outside to see what the noise was. At this point I heard sirens and police cars flying up Broad St and Chapman towards School Lane. Salem PD arrived quickly followed by SWAT and blocked Broad St and School Lane and locked down Salem schools. We could not leave our homes for almost four hours. Both individuals involved were from rental properties on School Lane and South Broad. Situations like this shooting incident is causing our area to become undesirable to homeowners. A renovated house for sale in the 300 Block of Broad has been reduced a total of $50,000 and still on the market which is unheard of in this market especially in the City of Salem. I understand the need for rental properties, it seems our area on Broad is being saturated with rentals that rent to individuals released from jail/prison, individuals on the sex offender registry among others. Appears landlords are not screening renters at all, or they receive incentives for certain renters. School Lane is a block from Carver. Would you want this approved if you owned and lived in my home? Please deny this request. Thank You for allowing us to speak today and again we request you deny this request. We have given you a packet of information which contains photos of our street and the residents on School Lane. We have also given you a petition that has been signed by our other neighbors. Thank you.”; and Larry Lefler, 403 South Broad Street, appeared before the Commission and stated the following: “We are asking the Planning Commission to deny the request for a Special Exception Permit for 10 School Lane by Barker Salem Homes LLC and we offer the following information for your consideration. The dilapidated boarded up one-story home owned by Barker Salem Homes LLC at 10 School Lane needs to be demolished and replaced only with a single-family dwelling. We live at the corner of School Lane and S Broad which is only a few steps from 10 School Lane. The side of our home and our side yard runs 182' and is directly on School Lane. School Lane is not designed to be a two-way street and is simply a one lane alley which is 3 blocks long running from White Oak Street to Union Street. On a daily basis, we have cars trying to drive in two directions on a one lane alley by our home. This one lane alley is not wide enough nor designed to accommodate two lanes of traffic. When cars meet on School Lane, one of the cars or trucks must drive in my yard or my neighbors' yard in order to pass. When it rains or snows, cars drive in my yard causing damage to my yard and destroying our grass. Driving through our yard leaves large deep tire tracks that we, as homeowners, must then repair. This is not a onetime occurrence but occurs constantly. We contacted the City about the issues we were having on School Lane. City officials came out and met with us to look at making School Lane one way; however, after the City officials met with us, we were told they could not make School Lane one way. We continue to have the same problems and now the situation is worse than before. Currently S. Broad between Main and 4th Street has too many rentals and properties not taken care of. We have become increasing concerned about the crime around our homes. In May of this year, while sitting in our living room we heard gun fire beside our home and at the time thought someone had thrown a rock at our home. We looked out our back door and saw a large white male waving around a pistol and screaming towards the rental on School Lane. We called 911 and police arrived quickly and then swat arrived. Even though the situation was handled quickly by Salem PD, this incident has left us very uneasy as to our safety in our own neighborhood here in Salem. Both individuals involved were in rental properties. One property on School Lane and one on South Broad. Situations like this shooting incident is causing our area to become undesirable to homeowners. We have also had items stolen from our front porch and from our lawn. Thank you for allowing us to speak today and again, we ask you to deny this request.”; and Mr. Conner questioned staff if there were any traffic counts done on School Alley; and Mr. Van Allman replied that there were none to his knowledge; and Mrs. King inquired why the request to turn School Alley into a one-way alley was denied; and Mr. Van Allman responded that he did not receive any official correspondence regarding that request. There are several other departments that are part of public works so they may have met to discuss the request. He further stated that he would look into it; and Mr. Conner inquired as to whose department would oversee the request; and Mr. Van Allman replied that there are usually several department directors along with the City Manager or Assistant City Manager that meet to discuss public works issues or requests. Ultimately it is the City Manager’s decision with consensus of the group; and Mrs. King stated that School Lane is very narrow, and she cannot imagine that even driving in someone’s yard that you could get two vehicles down that road; and Chair Daulton requested Mr. Barker to return to the podium; and Chair Daulton asked how long they owned the property; and Mr. Barker responded that he would give the back story on the property and that they also own the house at 411 South Broad Street. The court had ordered the sale of this property, 10 School Lane, and an agent in their real estate office sold it. It was supposed to be a cash buyer and the guy kept dragging his feet. The judge finally said this needs to be completed and Mr. Barker stated that if the buyer doesn’t buy it that he will. But really and truly the best value in this house is to do what he intended and tear down the addition and to fix up the house that is there. But again, after realizing that it is a foot and seven inches from the neighbor’s property and the setbacks are wrong. The alleys are all about the same size and you cannot get two cars in any of those alleys. If it is approved for a duplex, he could see putting the parking on White Oak Street and not trying to access it from School Lane. This house has been vacant for eight years, so it has not contributed to the current crime in the neighborhood. It is going to be rental property one way or the other; and Mr. Conner asked if the access could be from White Oak; and Mr. Barker said yes, but if they renovate the single-family home then they will utilize the existing driveway on School Lane; and Chair Daulton stated that it appears that the concerns are more that it is a duplex and not a single-family home; and Mr. Barker replied that he has two options, remodel the existing home or tear it down and build a duplex. You can’t see this property from South Broad Street. There is a hedge that is a great buffer between properties; and Chair Daulton stated that if you demolish the existing structure and build a new one it would certainly look better and probably increase surrounding property values; and Mr. Garst inquired as to the comparison of the rent values for each option; and Mr. Barker responded that the duplex units would be twelve to thirteen hundred dollars per unit and seven hundred ninety-five for a two-bedroom house. They perform credit checks and background checks to make sure the tenants would be good neighbors; and Mr. Conner stated that if this item gets denied the existing home will be renovated and rented so this discussion is really about the traffic of one additional family; and Mrs. King detailed that as this is a special exception permit the Commission may recommend conditions on the approval. She asked if the petitioner would have any issues with the requirement of the driveway fronting White Oak Street; and Mr. Barker stated that if the single-family home remains, they will utilize the existing driveway on School Lane. If the duplex is approved, it would be better to have the driveway access off White Oak Street. Mrs. King asked staff what the setbacks for the new building would be; and Ms. Wines replied that the property is zoned Residential Single-Family and if the property faces and is addressed School Lane then there is a twenty-five-foot front setback, twenty-five-foot rear setback, and ten percent of lot width on either side. It does not appear that they would have enough setback to front the duplex on School Lane so the duplex would have to front White Oak Street. Having no other speakers regarding this item, Chair Daulton closed the public hearing; and Neil Conner motioned Consider the request of Barker Salem Homes LLC, property owner, for the issuance of a special exception permit to allow a two-family dwelling on the property located at 10 School Lane, (Tax Map # 145-12-2) with the condition that parking and access are from White Oak Street and that staff handle the corresponding address change to White Oak Street. Reid Garst seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B.Special Exception Permit Hold public hearing to consider the request of Barry W Gladden and TinaMarie Gladden, property owners, for the issuance of a Special Exception Permitto allow a 1,400 SF detached garage on the property located at 900 PalmerAvenue, (Tax Map # 215-7-1.1). Staff noted the following: The subject property consists of a 0.257-acre parcel located at 900 Palmer Avenue.The parcel currently contains a residential structure and an approximately 500 SFattached garage building located in the existing side yard. The subject property sits on a relatively narrow rectangular corner lot, allowing itthe flexibility to declare its address either on Palmer Avenue (existing) or Mulberry Street (proposed). Should this Special Exception Permit be approved, the property owners intend to change their address from Palmer Avenue to Mulberry Street, affording them the necessary space to construct the requested 1,400 SF detached garage in the “new” rear yard of the property. If approved, an existing privacy fence located in the current side yard of the subject property adjacent to Mulberry Street which would need to be either shortened to 3.5 feet or removed entirely in order to comply with the City’s zoning regulations. Barry Gladden, 900 Palmer Avenue, appeared before the Commission stating that he currently has a 20' x 22' garage on the property, and it is not big enough to house his vehicles that are currently located at his workshop. He needs to move those cars out of the shop, and he wants to bring them to his house, but he does not want to leave them outside. He has one vehicle that is worth $300,000. He wants to build a garage so he has a place for the cars to keep them out of the weather and he can work on them; and Mrs. King inquired as to the other vehicles that are on the property currently. There is a piece of construction equipment sitting in the front yard; and Mr. Gladden responded that the equipment belongs to his company, and he was using it to remove the tree that was getting ready to fall. There is only one other vehicle there which is the Hummer, and he drives that regularly along with his work truck; and Mr. Conner asked if he was planning on removing the current garage; and Mr. Gladden replied affirmatively; and Chair Daulton inquired if the current garage was to be demolished or moved somewhere else on the property; and Mr. Gladden stated that it will be dismantled and taken to the scrapyard; and Chair Daulton asked if the proposed garage was metal; and Mr. Gladden answered yes that it is coming brown with green trim, and he is going to paint the house the same, so it matches the garage. The roof of the house is already green. He put that on last year; and Mr. Conner inquired if there would be three roll up doors on the new garage facing Palmer Avenue; and Mr. Gladden responded yes that the only access was from Palmer Avenue; and Mrs. King asked what size the proposed garage was in relation to the existing house; and Mr. Gladden stated that the garage would be 28' x 50'; and Chair Daulton asked if it would be the same shape as the submitted plans; and Mr. Gladden replied yes that it would have the same roof pitch as the house, and it would be shorter than the house; and Mr. Conner said that in speaking with staff that there are side yard issues as far as putting the building on it as it cannot be done. One of the solutions was since you were on a corner lot staff would change the address to Mulberry Street. So, in essence the future garage would go in the rear yard. Would you be ok with all that entails an address change; and Mr. Gladden stated yes, he would be ok with that solution; and Mrs. King asked about the fence along Mulberry; and Ms. Wines responded that the current fence along Mulberry is in the current side yard. If the address were to change the fence would then be in the front yard and the height would have to be shortened to the required 3.5 feet or the fence would need to be removed; and Having no other speakers regarding this item, Chair Daulton closed the public hearing; and Jackson Beamer motioned consider the request of Barry W. Gladden and Tina Marie Gladden, property owners, for the issuance of a special exception permit to allow a 1,400 square-foot detached garage on the property located at 900 Palmer Avenue, (Tax Map # 215-7-1.1) with the conditions that the address be changed to Mulberry Street and fence be shortened or removed. Neil Conner seconded the motion. Ayes: Beamer, Conner Nays: Daulton, Garst, King C.Special Exception Permit Hold public hearing to consider the request of Ornelas Main Street, LLC,property owner, for the issuance of a Special Exception Permit to allowautomobile repair services, major on the property located at 2016-2020 WestMain Street, (Tax Map # 138-2-3). Staff noted the following: The subject property consists of a 0.714-acre parcel located at 2016-2020 West Main Street. The existing business, Sharp Cars Ltd., operates on a parcel that contains two buildings - one of which houses the employee services and another which is a garage. A parking lot adjacent to West Main Street displays used automobiles for sale. Utility bills indicate that this business has been in operation since 1997. Historical documents from former Building Officials/Zoning Administrators during the late 1900s and early 2000s indicate that the property at 2016-2020 West Main Street was in the B-3 zoning district which allowed for “public garages for the storage, sale, and repair of motor vehicles only. B-3 zoning does not allow the rebuilding of motor vehicles.” Correspondingly, Sharp Cars has been repeatedly verified for the automobile dealership, used designation, and is grandfathered into the current zoning ordinance to serve that particular purpose. Sharp Cars is registered with the Motor Vehicle Dealer Board as an Independent Dealer but has not previously been approved for activities associated with the repair or rebuilding of motor vehicles. Mr. Paul Ozaluk, owner of Sharp Cars, Ltd., 2016-2020 West Main Street, appeared before the Commission stating that they had been there approximately twenty years. He has been a car dealer from the time Bob Bell moved out of his location on Main Street. He further stated that he did not understand automotive repair services. He is an auto dealer, and he is not trying to petition for a retail automotive repair like Goodyear or something. That's why he does not understand why he had to get permission. He is not trying to open a public garage that is why he doesn't understand why he has to get this permit. They repair their own cars replace brake pads and such. They do not inspect their own vehicles. His mechanic works on their own cars. The sell cars and finance cars. He does not want the zoning changed and he does not understand the need for automotive repair services; and Chair Daulton asked staff to explain the need for this request; and Ms. Wines responded that a continuance of this item may be more appropriate so that staff could take the time to meet with Mr. Ozaluk to explain this situation. She further stated that as she received the application from Mrs. Ozaluk that the current status of Sharp Cars was understood; and Having no other items before the Commission Chair Daulton adjourned at 7:53p.m. Neil Conner motioned consider the request of Ornelas Main Street, LLC, property owner, for the issuance of a Special Exception Permit to allow automobile repair services, major on the property located at 2016-2020 West Main Street, (Tax Map # 138-2-3) to be continued to a future meeting. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King City Council meeting, August 22, 2022, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street Item #6C Date: 8/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Special Exception Permit Hold public hearing to consider the request of Barry W Gladden and Tina Marie Gladden, property owners, for the issuance of a Special Exception Permit to allow a 1,400 SF detached garage on the property located at 900 Palmer Avenue, (Tax Map # 215-7- 1.1). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning Commission recommended denial 3-2 vote, see page 8-10 of the August 10, 2022, Planning Commission minutes. SUBMITTED BY: Max Dillon, Planner SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Residential Proposed Use: Residential The subject property consists of a 0.257-acre parcel located at 900 Palmer Avenue. The parcel currently contains a residential structure and an approximately 500 SF attached garage building located in the existing side yard. The subject property sits on a relatively narrow rectangular corner lot, allowing it the flexibility to declare its address either on Palmer Avenue (existing) or Mulberry Street (proposed). Should this Special Exception Permit be approved, the property owners intend to change their address from Palmer Avenue to Mulberry Street, affording them the necessary space to construct the requested 1,400 SF detached garage in the “new” rear yard of the property. If approved, an existing privacy fence located in the current side yard of the subject property adjacent to Mulberry Street which would need to be either shortened to 3.5 feet or removed entirely in order to comply with the City’s zoning regulations. STAFF RECOMMENDATION: Staff recommends Council consider this request and if approved include the following conditions: 1. That the address be changed to Mulberry Street. 2. The fence along Mulberry be reduced in height to 3.5 feet or removed. Sec. 106-600. - Definitions. (A) For the purposes of this chapter, the following rules of language shall apply: The specific shall control the general. The word person includes a firm, association, organization, partnership, trust, and company, as well as an individual. The word he shall mean she, and she shall mean he. The words used or occupied include the words intended, designed, or arranged to be used or occupied. The word lot shall include plot or parcel. The present tense includes the future tense; the singular number includes the plural; the plural includes the singular. The word shall is mandatory; the words may and should are permissive. All public officials, bodies, and agencies referred to in this chapter are those of the City of Salem Virginia, unless otherwise specifically indicated. (B) Where terms in this chapter are undefined, the meaning of the term shall be as ascribed in the most recent edition of Webster's Unabridged Dictionary, unless it is the opinion of the Administrator that based upon normal zoning practice, a different meaning shall apply. (C) The words and terms listed below shall have the following meanings: Abutting. Contiguous or adjoining; having property or zoning district lines in common, or separated by a right-of-way. Access. A means of approach, including ingress and egress. Accessory building or structure. A building or structure detached from a principal building on the same lot and customarily incidental and subordinate to the principal building or use. Where an accessory building or structure is attached to the principal building in a substantial manner, as by a wall or roof, such accessory building shall be considered a part of the principal building. Cit y o f S a l e m Ap p r o v e d Cit y o f S a l e m Ap p r o v e d Comments: •See email from applicant. •Frost depth of footers must be 24"5.19.2022 Cit y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Concrete footer must be 24" below final grade. Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d Ci t y o f S a l e m Ap p r o v e d From:Barry Gladden To:Curtis N Richert Subject:Re: [Ext.] Re: 900 Palmer Ave permit Date:Thursday, May 19, 2022 11:16:02 AM No problem, do you have any idea of when I can get the permit so I can get the ball rolling Sent from my iPhone On May 19, 2022, at 10:37 AM, Curtis N Richert <cnrichert@salemva.gov> wrote:  Awesome. Thanks! I apologize for not getting back quickly to you. I’ve been in meetings a lot over the past couple of days. Curt Richert Combination Inspector City of Salem 540.375.3036 (Office) P.O. Box 869 Salem, VA 24153-0869 <image001.png> From: Barry Gladden <gladdenbarry@yahoo.com> Sent: Thursday, May 19, 2022 10:35 AM To: Curtis N Richert <cnrichert@salemva.gov> Subject: Re: [Ext.] Re: 900 Palmer Ave permit Yes sir that’s what it will be Sent from my iPhone On May 19, 2022, at 10:27 AM, Curtis N Richert <cnrichert@salemva.gov> wrote:  City of S a l e m Approve d Barry, In looking at the plans, they call for a 12” deep footer. In this area, we require a 24” footer. This footer would also need to be inspected prior to placing the concrete. If you can confirm that the work will comply with the plan and that it will be 24” deep, I can continue the review on my end. Curt Richert Combination Inspector City of Salem 540.375.3036 (Office) P.O. Box 869 Salem, VA 24153-0869 <image001.png> From: Barry Gladden <gladdenbarry@yahoo.com> Sent: Tuesday, May 17, 2022 10:45 AM To: Curtis N Richert <cnrichert@salemva.gov> Subject: Re: [Ext.] Re: 900 Palmer Ave permit Hello, I have given the contractor your contact information. He said they would contact you with the remaining information needed. Barry On Tuesday, May 17, 2022, 08:30:29 AM EDT, Curtis N Richert <cnrichert@salemva.gov> wrote: Thank you, When you have the other information, please forward it to me. Thanks, Curt Richert Cit y o f S a l e m Ap p r o v e d Combination Inspector City of Salem 540.375.3036 (Office) P.O. Box 869 Salem, VA 24153-0869 <image001.png> From: Barry Gladden <gladdenbarry@yahoo.com> Sent: Monday, May 16, 2022 2:33 PM To: Curtis N Richert <cnrichert@salemva.gov> Subject: Re: [Ext.] Re: 900 Palmer Ave permit  Here are a couple of answers for you. Yes work will comply with 2018 Building Codes Style of building is Vertical Style per contractor There are no windows at all in the garage. There are no windows on that end of house where garage will attach. There is no entry door from garage into house. You will only be able to enter garage from outside. Height of garage is 15 foot and height of house is 20 foot. Garage will be installed on a concrete pad. On Monday, May 16, 2022, 10:45:28 AM EDT, Curtis N Richert <cnrichert@salemva.gov> wrote: Hello Mr. Gladden, In case it was hard to read on the document, I’ve listed the items below. I’ve also added some details to clarify my items. Cit y o f S a l e m Ap p r o v e d • Please confirm that work will comply with 2018 VA Building Codes • Need footer detailed. Plans show different types of footers. Which one will you use? • Need style of building selected. Plans show different types of buildings. Which one will you use? • Provide fire separation details where garage attaches to house. What materials will keep a fire from spreading to the house? • Provide fire rating of entry door from garage to house. minimum 20-minute rating required. • No windows allowed where garage attaches to house. • What room does garage entry door go into within the house? Doors from a garage are not allowed to enter a bedroom, for example. • Provide details on how garage will attach to the house. • Plans do not reflect 28x50 size. Plans as shown are 20’x30’. • What is the height of the garage? Height of house? • Garage must be installed on non-combustible material. Please provide details on the material building will be placed on. For example, concrete is allowed, but asphalt and millings are not allowed. Hope this helps. Curt Richert Combination Inspector City of Salem 540.375.3036 (Office) Cit y o f S a l e m Ap p r o v e d P.O. Box 869 Salem, VA 24153-0869 <image001.png> From: Barry Gladden <gladdenbarry@yahoo.com> Sent: Monday, May 16, 2022 8:10 AM To: Curtis N Richert <cnrichert@salemva.gov> Subject: [Ext.] Re: 900 Palmer Ave permit CAUTION: This message has originated from an external source. Please use proper judgment and caution when opening attachments, clicking links or responding to this email. Are you available to speak by phone? I am not sure what else I need to do? On Monday, May 16, 2022, 07:13:07 AM EDT, Curtis N Richert <cnrichert@salemva.gov> wrote: Hello, Please find attached a set of plans with comments. Please provide more details as requested on the plans. Thank you, Curt Richert Combination Inspector City of Salem Cit y o f S a l e m Ap p r o v e d 540.375.3036 (Office) P.O. Box 869 Salem, VA 24153-0869 <image001.png> This e-mail message is for the sole use of the intended recipient(s) and may contain privileged and/or confidential information. If you are not the intended recipient, please contact the sender by reply e- mail and destroy all copies of the original message. This e-mail message is for the sole use of the intended recipient(s) and may contain privileged and/or confidential information. If you are not the intended recipient, please contact the sender by reply e- mail and destroy all copies of the original message. <image001.png> This e-mail message is for the sole use of the intended recipient(s) and may contain privileged and/or confidential information. If you are not the intended recipient, please contact the sender by reply e- mail and destroy all copies of the original message. This e-mail message is for the sole use of the intended recipient(s) and may contain privileged and/or confidential information. If you are not the intended recipient, please contact the sender by reply e- mail and destroy all copies of the original message. This e-mail message is for the sole use of the intended recipient(s) and may contain privileged and/or confidential information. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.Cit y o f S a l e m Ap p r o v e d Item #6D Date: 8/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: Special Exception Permit Hold public hearing to consider the request of Ornelas Main Street, LLC, property owner, for the issuance of a Special Exception Permit to allow automobile repair services, major on the property located at 2016-2020 West Main Street, (Tax Map # 138-2-3). (As advertised in the August 4 and 11, 2022, issues of the Salem Times-Register). Planning Commission continued the item, see page 10-12 of the August 10, 2022, Planning Commission minutes. SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD High Business District Land Use Plan Designation: Commercial Existing Use: Automobile dealership, used Proposed Use: Automobile dealership, used and automobile repair services, major The subject property consists of a 0.714-acre parcel located at 2016-2020 West Main Street. The existing business, Sharp Cars Ltd., operates on a parcel that contains two buildings - one of which houses the employee services and another which is a garage. A parking lot adjacent to West Main Street displays used automobiles for sale. Utility bills indicate that this business has been in operation since 1997. Historical documents from former Building Officials/Zoning Administrators during the late 1900s and early 2000s indicate that the property at 2016-2020 West Main Street was in the B-3 zoning district which allowed for “public garages for the storage, sale, and repair of motor vehicles only. B-3 zoning does not allow the rebuilding of motor vehicles.” Correspondingly, Sharp Cars has been repeatedly verified for the automobile dealership, used designation, and is grandfathered into the current zoning ordinance to serve that particular purpose. Sharp Cars is registered with the Motor Vehicle Dealer Board as an Independent Dealer, but has not previously been approved for activities associated with the repair or rebuilding of motor vehicles. STAFF RECOMMENDATION: The Planning Commission did not complete their public hearing and has delayed the item pending necessary future consideration. Staff recommends Council table this item by vote. Should future Council consideration be warranted, Council can opt to do so at that time and a subsequent public hearing will need to be advertised and held prior to action. Item # 6E Date: 08/22/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 22, 2022 AGENDA ITEM: Consider setting date for a public hearing in accordance with Section 22.1-29.1 of the Code of Virginia 1950, as amended, regarding the expiration of terms for Artice Ledbetter and Andy Raines SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: The current terms for School Board members Article Ledbetter and Andy Raines expire on December 31, 2022. Per the Code of Virginia, Council must hold a public hearing to receive the views of citizen within the school division at least seven days prior to any appointment. No nominee or applicant whose name has not been considered at a public hearing shall be appointed as a School Board member. Pending Council direction to set the public hearing date for the September 12, 2022 regular City Council meeting (or an alternate meeting date if Council elects), the City will provide public notice of this date and request interested applicants submit a letter of interest and resume to the office of the Clerk of Council for consideration and naming at the public hearing. STAFF RECOMMENDATION: Staff recommends Council set a public hearing on the appointment of school board members for September 12, 2022 during the regular Council meeting, provide public notice, and accept letters of interest and resumes from interested applicants for naming at this public hearing. Code of Virginia Title 22.1. Education Chapter 5. School Boards; Selection, Qualification and Salaries of Members Article 1. General Provisions § 22.1-29.1. Public hearing before appointment of school boardmembers At least seven days prior to the appointment of any school board member pursuant to the provisions of this chapter, of §§ 15.2-410, 15.2-531, 15.2-627 or § 15.2-837, or of any municipal charter, the appointing authority shall hold one or more public hearings to receive the views of citizens within the school division. The appointing authority shall cause public notice to be given at least ten days prior to any hearing by publication in a newspaper having a general circulation within the school division. No nominee or applicant whose name has not been considered at a public hearing shall be appointed as a school board member. 1985, c. 423; 1987, c. 430. The chapters of the acts of assembly referenced in the historical citation at the end of this section(s) may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired. 1 8/17/2021 12:00:00 AM Item #6F Date: August 22, 2022 August 22, 2022 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Community Policy and Management Team Upon CPMT approval, recommend appointing Cathy Brown to replace Cheryl Wilkinson from Blue Ridge Behavioral Healthcare and Sarah Watkins and Heather Gunn as additional alternates. Community Policy and Management Team Upon CPMT approval, recommend appointing Sherry Brown to replace Rosemary Walker as an alternate from Court Service Unit. Community Policy and Management Team Upon CPMT approval, recommend appointing Sue Goad to replace Shannon Brabham from DSS and Chrissy Brake to replace Joyce Earl as alternate. Vacancies Board of Appeals (USBC) Need one alternate, five-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS August 22, 2022 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Ann Tripp 12-31-24 Rev. C. Todd Hester 12-31-22 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-22 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-23 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-23 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-22 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-23 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit John E. Saunders Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Kevin Meeks Rosemary Walker Cheryl Wilkinson Tamara Starnes Additional alternate Additional alternate Parent Rep Vacant Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-23 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-23 J. Chris Conner 8-12-23 Margaret Humphrey 8-12-23 Garry Lautenschlager 11-23-22 Teresa Sizemore-Hernandez 4-26-23 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vicki Daulton 7-26-23 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years John E. Saunders 6-30-24 Dee King 6-30-23 James W. Wallace,III 6-30-24 *Losing one seat on this Board due to RVARC reorganization MEMBER EXPIRATION OF TERM ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-23 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-23 W illiam “Bill” Jones 6-30-23 Alternate: Byron R. Foley 6-30-23 Alternate: John Saunders 6-30-23 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-22 Artice Ledbetter 12-31-22 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Betty McCrary 12-1-22 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-23 Vacant 6-30-23 Alternate: James E. Taliaferro, II 6-30-23 Alternate: Charles E. VanAllman, Jr. 6-30-23 MEMBER EXPIRATION OF TERM VIRGINIA W ESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-22 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-26 H. Robert Light 2-3-24 Crystal Williams(Alternate for Taliaferro) 2-3-26 vacant (Alternate for Light) 2-3-24 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-22 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major Steve Garber