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HomeMy WebLinkAbout6/8/2026 - City Council - Agenda -RegularAgenda Monday, June 8, 2026, 6:30 PM Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION IS CANCELLED FOR JUNE 8, 2026 Call to Order Pledge of Allegiance Awards & Recognitions Consent Agenda A. Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B. Consider acceptance of the May 26, 2026, Work Session and Regular Meeting minutes. Old Business A. Consider the ordinance on second reading for the request of ABoone Real Estate Inc. to amend Chapter 106 Zoning, Article III Use and Design Standards, Section 106- 304.17(G)(4) Townhouse, of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to separation between townhouse groupings. (Approved on first reading at the May 26, 2026, meeting.) Page 1 of 119 A.213 Rutledge Circle - Special Exception Permit Hold a public hearing and consider the request of DSB PROPERTIES LLC, property owner, for a special exception permit to allow a two-family dwelling on the property located at 213 Rutledge Circle (Tax Map #59-2-3.2). (Advertised in the May 21 and 28, 2026, issues of the Salem Times-Register.) (Planning Commission recommended approval.) B.Resolution 1532 - SMART SCALE ROUND 7 FUNDING Consider adoption of Resolution 1532 in support of SMART SCALE Round 7 Funding Applications C.Resolution 1533 in Support of Design and Limited Access Control Changes for I-81 Widening Project Consider adoption of Resolution 1533 in support of the Interstate 81 Widening project in the City of Salem. D.Resolution 1534- Remote Participation Policy Consider approval of Resolution 1534 to adopt a Remote Participation Policy for Council member participation in Council meetings for Fiscal Year 2026-2027. E.Fiscal Agent Contracts Consider approval of the Fiscal Agent Contracts for Fiscal Year 2026-2027. F.Adoption of Opioid Settlement Strategic Plan and Appropriation Consider approval of Opioid Settlement Strategic Plan, authorization of staff to apply for additional available Individual Distribution and Gold Standard funding included in the Strategic Plan, and appropriation of funds received from the Opioid Abatement Authority, Audit-Finance Committee G.Appropriation of Funds Consider request to amend the School Operating Fund budget as approved by the School Board on May 12, 2026. Audit - Finance Committee H.Boards and Commissions Consider appointments to various boards and commissions. 7.Adjournment 6.New Business Page 2 of 119 CITY COUNCIL MINUTES Tuesday, May 26, 2026, at 6:30 PM Work Session, 6:00 PM Virginia 24153 WORK SESSION 1. : Renée Ferris Turk, Mayor; Anne Marie Green, Vice- 2. ,WHP% 'DWH Page 3 of 119 Mr. Dorsey shared information with Council on a Virginia Department of Housing and Community Development Community Block Grant (DHCD CDBG) for which Community Development is in the process of applying. This is a Planning Grant that would fund a comprehensive Housing and Future Needs assessment. He shared information on what was involved in this application process. Ms. Jordan shared proposed revisions to the Fee Schedule for Fiscal Year 2027 that Council would be voting on this evening. These revisions were to copy costs and would help create greater consistency among departmental fees and better align charges with current production costs. 3.Adjournment There being no further business, Mayor Turk adjourned the meeting at 6:25 p.m. REGULAR SESSION 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; Anne Marie Green, Vice- 2. - 3708.3 B (1) of the Code of the uest to participate remotely due to a temporary medical condition that Page 4 of 119 3.Awards & Recognitions A.Salem High School Girls Basketball Team Recognize the accomplishments of the Salem High School Girls Basketball Team. Mayor Turk shared that Council would like to recognize the Salem High School Girls Basketball team this evening. She shared details of the accomplishments of Coach Scott Jester and his team over the past few years. Council expressed pride in the team, and pictures were taken of the team and Council by Mike Stevens. B.Salem High School - State Championship - Individual Debate Consider the adoption of Resolution 1529 honoring Salem High School Individual Debate members Dylan Hancock, Luke Stovall, and Kody Hinnant for their VHSL Class 4 State Championships. Mayor Turk shared that Council would like to recognize individual members of the Salem High School Debate team Dylan Hancock, Luke Stovall, and Kody Hinnant for their VHSL Class 4 State Championships. Mayor Turk invited the students and coaches forward and read Resolution 1529 for those present. Randy Foley motioned to adopt Resolution 1529. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None The students were each presented with a copy of the resolution and a Salem Championship pin. City Council expressed congratulations, and pictures were taken by Mike Stevens. 4.Consent Agenda A.Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. No citizens signed up to speak this evening. B.Minutes Consider acceptance of the May 11, 2026, Work Session and Regular Meeting minutes. The minutes were approved as written. Page 5 of 119 Mayor Turk requested that the City Manager provide an update on current items in the City of Salem. City Manager Dorsey provided an update on recent and upcoming activities and events in the City of Salem. 5.Old Business A.Resolution 1530 adopting the City's Fee Schedule for Fiscal Year 2027 Consider the approval of Resolution 1530 adopting the City's Fee Schedule for Fiscal Year 2027 Mayor Turk requested that Ms. Jordan provide information on this item. Ms. Jordan explained that the proposed fee schedule is part of the annual budget process and includes all City fees except taxes, which are adopted separately by resolution. Three minor revisions to the proposed Fiscal Year 2027 fee schedule were presented. The proposed changes include: Reducing the Commissioner of Revenue’s fee for copies from $0.50 to $0.25 per page for consistency with other departments; Increasing the Communications Department staff member fee from $5 to $8 per quarter-hour to better reflect current staffing costs; and Increasing Communications Department photocopy fees from $0.10 per page to $0.25 per black-and-white copy and $0.50 per color copy. It was recommended that no change be made to Library copy fees for patrons. The Friends of the Library group currently covers copy fees for patrons. This arrangement is also utilized by neighboring localities. Staff is requesting that the current Library copy fee structure remain unchanged to maintain consistency and continue supporting patrons who utilize multiple library systems in the region. Hunter Holliday motioned to approve Resolution 1530 adopting the City's Fee Schedule for Fiscal Year 2027 with the changes presented. Anne Marie Green seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None B.Resolution 1531 adopting the budget for Fiscal Year 2027 Consider approval of Resolution 1531 adopting the budget for Fiscal Year 2027. Page 6 of 119 Mayor Turk asked Ms. Jordan if she had any comments on this item for the public that was not in attendance at the previous meeting. Ms. Jordan explained that the adoption and appropriation of the budget is a two -step process. The current action represents the first step, which is adoption of the budget. It was noted that the changes incorporated into the proposed budget were reviewed at the previous meeting and that only minimal revisions were made to the proposed budget that was originally presented to City Council. Council was requested this evening to adopt the resolution in order to have the budget in place for July 1, 2026. Hunter Holliday motioned to adopt Resolution 1531 adopting the budget for Fiscal Year 2027. Randy Foley seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None C.Budget Appropriation Ordinances Individually consider on second reading the ordinances appropriating funds for: (a) Fiscal Year 2027 City of Salem operating budget and approval of the Schematic List of Positions and Pay Scale for Fiscal Year 2027 and: (b) Fiscal Year 2027 City of Salem capital budget and: (c) Fiscal Year 2027 budget for Salem City Schools Randy Foley motioned to adopt on second reading the ordinance appropriating funds for the Fiscal Year 2027 City of Salem Operating Budget and approving the Schematic List of Positions and Pay Scale for Fiscal Year 2027. Anne Marie Green seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None Anne Marie Green motioned to adopt on second reading the ordinance appropriating funds for the Fiscal Year 2027 City of Salem capital budget. Hunter Holliday seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None Hunter Holliday motioned to adopt on second reading the ordinance appropriating funds for the Fiscal Year 2027 budget for Salem City Schools. Randy Foley Page 7 of 119 seconded the motion. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None 6.New Business A.Amendment to the City Code - Chapter 106, Zoning Hold a public hearing and consider the ordinance on first reading for the request of ABoone Real Estate Inc. to amend Chapter 106 Zoning, Article III Use and Design Standards, Section 106-304.17(G)(4) Townhouse, of the Salem Times-Register.) (Planning Commission recommended approval). Page 8 of 119 Stella Reinhard, 213 N. Broad Street, noting that she had emailed her concerns to Council earlier, expressed concern about the proposed zoning amendment and suggested the matter be considered through a special exception process to allow additional time for review of potential impacts on other zoning provisions and future development. She referenced the Comprehensive Plan process and stated that more time should be taken before implementing related zoning changes. Ms. Reinard also raised concerns about procedural consistency in public participation, questioning differences in speaking privileges between residents and non-resident developers, and requested clarification on how such matters are addressed under the City’s code. Councilman Foley noted that a citizen that had been noted by Ms. Reinhard was allowed to speak at Council meetings. Mr. Light noted that public hearings are open to anyone to speak. Mayor Turk closed the public hearing. Randy Foley motioned to adopt the ordinance on first reading amending Chapter 106, Zoning, Article III, Use and Design Standards. Renée Turk seconded the motion. Councilman Holliday noted that he did not have an objection to the proposed request for the Wheeler property; however, he suggested that the matter be addressed through a special exception process rather than a broad zoning amendment. Councilman Holliday expressed support for evaluating similar requests on a case -by- case basis and noted agreement with concerns raised during the public hearing. He asked if the proposal could be considered on a limited basis at this time, with further review of the approach at a later date. Mr. Van Allman clarified that the proposed amendment would not eliminate the existing 20-foot separation requirement contained in the code. He explained that the change relates primarily to design flexibility, particularly regarding exterior features such as windows, doors, and access ways, rather than building separation or open space. It was noted that under current standards, developments may either maintain a 20-foot separation without windows or incorporate windows within that same separation distance under revised provisions, with no change to the minimum separation requirement. Councilman Holliday asked to confirm that there would be no decks on the sides either way. Mr. Van Allman confirmed that this was correct because that would be considered a structure within that and would add to the 20 feet. He emphasized that this would not change the 20-foot requirement and ABoone could still do that. This would just relate to whether they could add windows and doors. Page 9 of 119 Council member Green stated that she had previously voted against the original concept but noted that the approved plan reflected a 20 -foot separation as adopted by Council. She indicated that the current decision point was related to design considerations within that approved framework and characterized the issue as one of aesthetics within the existing 20-foot standard. Ayes: John Saunders, Hunter Holliday, Randy Foley, Anne Marie Green, Renée Turk Nays: None Abstaining: None B.Abstract of Votes Receive the Abstract of Referendum Votes cast at the Special Election held on April 21, 2026. The Abstract of Votes was received by Council. 7.Adjournment Councilman Foley announced that he would not seek re-election in the upcoming November election. He expressed that it had been an honor and privilege to serve the City and thanked family, friends, City staff, and the voters for their support over the past two decades. Councilman Foley reflected on his tenure, noting pride in accomplishments achieved during his service and expressing gratitude for the memories, partnerships, and experiences gained while serving on Council. Council expressed sorrow at hearing this news, and also appreciation for Councilman Foley's work and service to the City of Salem. Councilman Holliday announced that the 52nd Annual Salem Distance Run will be held on August 8 in Salem. He provided brief historical background on the event and encouraged community participation and sponsorship support. It was noted that proceeds from sponsorships will benefit Preston Place. The event will include both 5K and 10K races. The meeting was adjourned at 7:10 p.m. Submitted by: Approved by: H. Robert Light Renée Ferris Turk Clerk of Council Mayor Page 10 of 119 Item #: 5.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Amendment to the City Code - Chapter 106, Zoning Consider the ordinance on second reading for the request of ABoone Real Estate Inc. to amend Chapter 106 Zoning, Article III Use and Design Standards, Section 106- 304.17(G)(4) Townhouse, of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to separation between townhouse groupings. (Approved on first reading at the May 26, 2026, meeting.) SUBMITTED BY:Maxwell Dillon, Planner SUMMARY OF INFORMATION: In the City of Salem, townhouse developments are permitted by right in the RMF Residential Multi Family and RB Residential Business District zoning designations, and by Special Exception Permit in the RSF Residential Single Family, DBD Downtown Business District, TBD Transitional Business District, and CBD Community Business District. Regardless of the zoning district, each townhouse development is required to meet the Use and Design Standards specified in Section 106-304.17 of Salem's Zoning Ordinance, which prescribes additional regulations related to items including, but not limited to minimum lot size/frontage, maximum density, setback/buffer yards, and spacing between unit groupings. The applicant is requesting a text amendment related specifically to Chapter 106- 304.17(G)(4), which currently requires a minimum 40-foot separation be provided between groupings of townhouse units, unless both facing walls contain no windows, doors, or balconies in which case the separation can be reduced to 20 feet. A similar separation standard is a requirement for multi-family structure spacing in the RMF Residential Multi-Family and RB Residential Business zoning districts, likely stemming from the intent of satisfying previous building codes and establishing ample separation between non-single family residential structures. While sometimes thought of as multi-family developments, the townhouse use is defined in Salem’s Zoning Ordinance as a “grouping of three or more attached single family dwellings in a row…”. As such, the a reduction from the currently required 40-foot separation to 20-feet is reasonable, with future townhouse developments still adhering to applicable building Page 11 of 119 and fire codes. Furthermore, regional localities Roanoke County and Botetourt County both require a 20-foot separation between townhouse groupings, and Roanoke City does not require any separation. Ultimately, the remainder of Section 106-304.17. (Townhouse Use and Design Standards), and specifically Section 106-304.17(B)(2) which designates the maximum density of a townhouse development (10 units per acre) will remain in effect to govern relevant site design and development. Salem’s built-out environment renders efficient infill development paramount to the accommodation of housing needs in the future, and this proposed code adjustment allowing for flexibility in unit group spacing supports that objective without sacrificing standards that protect surrounding land uses. FISCAL IMPACT: STAFF RECOMMENDATION: Recommend consideration of the ordinance on second reading for the proposed Code amendment. ATTACHMENTS: 1. Text Amendment - Townhouse application 2. Applicant Letter of Proposal for Text Amendment 3. PC April 15 2026 minutes 4. Council meeting notification letter ABoone 5. Legal ad 5.7 6. Legal ad 5.14 7. Zoning Text Amendment Sec._106_304.17.___Townhouse. Page 12 of 119 A L Zoning 7H[W$PHQGPHQW AApplicant Address P CITY OF SALEM O PO BOX 869 SALEM, VA,24153 Section Question Answer Details and Scope of Work Please provide a detailed description of the work associated with this application. Text amendment to the Townhouse Use and Design Standards for reduction in group spacing distance. Existing Structure Info Year Built Property Description Number of Stories Number of Rooms Number of Bedrooms Number of Bathrooms Type of Roof Type of Exterior Type of Basement Finished Square footage of Primary Building Parcel Information Lot Size Acres Lot Size SQFT Zoning Classification Legal Description PID Special Exception Details Please advise Current Zoning type Please advise current use Please advise future use Please advise designation from the future land use map Is the building or parcel in a district currently designated as historic If yes, describe the proposed measures for meeting the standards of the Department of Historic Resources Tax Parcel Application Information Page 13 of 119 Special Exception Details This Special Exception/Use Not Provided For is being requested in order to? Text amendment to the Townhouse Use and Design Standards for reduction in group spacing distance. Describe in detail how you plan to develop the property for the proposed use and any associated uses Describe why the proposed use or exception is desirable and appropriate for the area See attached letter. What measures will be taken to assure that the proposed use or exception will not have a negative impact on the surrounding vicinity? Is the subject property located within the Floodplain District? If yes, describe the proposed measures for meeting the standards of the Floodplain Ordinance Have you provided a conceptual plan of the proposed development, including general lot configurations and road locations? Are the proposed lot sizes compatible with existing parcel sizes in the area? Page 14 of 119 Page 15 of 119 Page 16 of 119 1 PLANNING COMMISSION MINUTES Wednesday, April 15, 2026, at 6:30 PM Work Session, 5:30 PM, Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 Regular Session, 6:30 PM, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION 1.Call to Order A work session meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers Conference Room, City Hall, 114 North Broad Street, at 5:30 p.m., on Wednesday, April 15, 2026, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Rob Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission. Charles Van Allman Jr., Director of Community Development; Maxwell S. Dillon, Planner, Jim Guynn, City Attorney; and the following business was transacted: Chair King reported that this date, place, and time had been set in order for the Commission to hold a work session. The work session meeting was called to order at 5:47 p.m. A discussion was held on the following items: 2.New Business A. Items for the April agenda 1. Zoning Text Amendment - Townhomes B. Items for the May agenda 1. 213 Rutledge Circle – two family dwelling 3.Adjournment Chair King adjourned at 6:29 p.m. Page 17 of 119 2 REGULAR SESSION 1.Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, at 6:30 p.m., on Wednesday, April 15, 2026, there being present the following members of said Commission, to wit: Denise P. King, Reid Garst, Jackson Beamer, Mark Henrickson, and Nathan Routt, constituting a legal quorum, with Chair King, presiding; together with Rob Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said Commission, Charles E. Van Allman Jr., Director of Community Development; Maxwell S. Dillon, Planner, and Jim Guynn, City Attorney, and the following business was transacted: Chair King called the April meeting of the City of Salem Planning Commission to order at 6:33p.m. Reporting that this date, place, and time had been set in order for the Commission to hold a public meeting. A.Pledge of Allegiance B.Roll call Mr. Routt - Here Mr. Henrickson - Here Mr. Beamer - Here Mr. Garst - Here Chair King – Here 2. Consent Agenda A.Minutes Consider acceptance of the minutes from the March 11, 2026, work session and regular meeting. Chair King asked the Commission if anyone had any questions, additions, or comments. Hearing none, the minutes were accepted. 3. Reports A. Site Plan and Subdivision Plat approvals Max Dillon referenced a one-page report included in the agenda packet acknowledging the number of approved site plans and subdivisions over the past month. The report shows one site plan approval located at 416 Electric Road and two subdivision approvals. One being the Steelton Mill Page 18 of 119 3 Subdivision and the other located at 432 Chestnut Street. Chair King asked the Commission if anyone had any questions, additions, or comments. Hearing none the site plan and subdivision plat report was accepted. 4. Unfinished Business – none 5. Public Hearing Item Hold a public hearing and consider the request of ABoone Real Estate Inc. to amend Chapter 106 Zoning, Article III Use and Design Standards Section 106-304.17(G)(4) Townhouse of the CODE OF THE CITY OF SALEM, VIRGINIA pertaining to separation between townhouse groupings. Proper legal notice has been given, and the property owner has been notified of said hearing. Chair King asked if the applicant’s representative was present and able to provide information Court Rosen, 3934 Electric Road, Roanoke, addressed the Commission regarding the current language within the referenced section of the code which requires a minimum 40-foot separation be provided between townhome groupings, though the minimum separation may be reduced to 20 foot if both facing walls contain no windows, doors, or balconies. The proposal is to revise the standard to a minimum 20-foot separation between groupings of town house units. Mr. Rosen noted that this issue arose during work on the Newman Project. He emphasized that the proposed amendment would not affect the approved density of the Newman development. Instead, maintaining the 40-foot requirement would force the layout to expand outward, reducing planned green and open space. He stated that the 20-foot standard is consistent with current building codes and is already used in nearby jurisdictions, including Roanoke County, Montgomery County, and Botetourt County. He added that the existing 40-foot requirement likely reflects an older building code predating modern fire-resistance standards. Adopting this amendment, it allows better use of the land and to keep it compact and preservation of green space which is important for communities. He mentioned the 20-foot proposed separation between groupings is also consistent with today’s development trends and the way communities are designed. It is not a consideration for Newman Drive, but development costs have skyrocketed and when houses are pushed apart, it increases infrastructure which is a big increase in costs up front. It is also a big increase in cost of long-term maintenance for municipalities, which is the reason communities are really tending to go to the 20-foot separation between townhouse groupings. He noted that Chris Burns can answer any engineering questions you may have. Mr. Garst asked whether the number of townhomes in the Newman Project would remain unchanged, noting that the number is controlled by proffer. Mr. Rosen confirmed that the unit count is fixed by the concept plan. Chair King reiterated for the record that the amendment would not increase the number of townhomes permitted on the Newman property. Mr. Rosen added that the density of the Newman project will not be affected one way or the other. The 40-foot separation pushes things out and it requires a lot more mass grading, it is just not what would be good for the community. Page 19 of 119 4 Chair King stated that at least one phone call had been received from a resident in the Newman Drive area under the impression that this hearing was a request to increase the number of town home units, and they were told that was not true. She asked if anyone else had any questions and if so please come forward. Mr. Henrickson asked Mr. Burns to address some concerns with that end unit having a minimum of 10 feet of property line setback; meaning that a property line would run between the units. Mr. Chris Burns, Westwood Professional Services, 1208 Corporate Circle, Roanoke, confirmed that a property line would run between the units and stated that building code requires only a 5-foot separation. Mr. Henrickson expressed concern about the lack of an easement between units and with a building that big and that long, he thinks there should be some sort of easement in between. Mr. Burns stated that part of the research we did was asking what emergency services need to get through there if there was an emergency or a fire and 20 feet was reasonable. Chair King stated that was something that had been confirmed by the Fire Captain and the Fire Marshal also. She stated that Mr. Henrickson, referring to an easement concerns her. She noted there is a difference between having an access easement and having the ability for emergency services to be able to get to the property and maybe that is something to discuss in the site plan regarding getting rescue or whatever is needed back there. Not an open access easement for just anybody to go through the property. Mr. Burns stated that with the way town homes are built and the building code, you have firewalls between each unit, so they are treated the same as single family structures as far as building code and the separation from property lines and firewalls on the end units. Mr. Light asked Mr. Dillon whether the amendment would affect density allowances for future townhome projects. Mr. Dillon explained that there is another stipulation in the city’s Use and Design standards that restricts the density of any town home project to 10 dwelling units per acre, which would prevent developers from increasing density simply by reducing separation distances. Chair King asked if there was anyone that would like to come forward and speak on this matter, and to please state your name and address for the record. The public hearing was opened at 6:42 PM. Kathryn Chrisfield, 948 North Mill Road, asked whether the 20 acres designated for development in the Newman Project could later be used to request additional units if the separation requirement were reduced. Chair King explained the number of units have already been proffered which means they cannot arbitrarily change the number of units. Page 20 of 119 5 Mr. Garst added that the proffer is legally binding on the property regardless of ownership. Chair King explained that the number of units is controlled by proffer and cannot be changed without restarting the full approval process. Mr. Rosen stated that open space will be conveyed to a home association. There will be 171 homeowners and there can be something written into the declaration of conveyances, conditions, and restrictions that the land remains open space or some mechanism legally to do that. Mr. Garst stated that the HOA could address Mr. Henrickson’s concerns about structures such as a wall or fences in between those units. Mr. Rosen agreed, stating all that is included, he is certain there will be language which will permit only certain fences of certain sizes and certain areas behind the townhomes. That normally would get addressed in conveyances, conditions, and restrictions. Mr. Garst stated that this should allow for more compact footprint allowing for more green space. He asked if the 40-foot separation would affect the cost. Mr. Rosen explained that about 15 units being impacted out of 171 units is fairly negligible, it is dealt with during the mass grading phase. It will add costs and they will absorb that costs to finish 171 proffered units. They simply feel it is better for the neighborhood and the new neighborhood to have more green space available. Chair King asked if anyone else would like to speak on this matter, please come forward. Elizabeth Roberts, 566 Parkdale Drive, asked how many acres are going to be taken up if there will be 20 feet instead of 40 feet between the units. Mr. Rosen answered that the exact amount of acreage would have to be checked. He mentioned that the original concept plan that was presented before the Planning Commission showed the town home units 20 feet apart. There are only slight changes to the roads to make them work and be safer. There is no actual change in the layout because the original concept plan already showed 20-foot between the units. Chair King stated that along with the staff doing a lot of research work the Commission has done a lot of research work also. She could not find a single jurisdiction that had 40-foot width anymore. She was surprised to find that in some cases jurisdictions do not have any regulation of width between town home buildings. Chair King asked if there was anyone else who would like to speak, seeing no one, she closed the public hearing at 6:48PM. Mr. Garst made a motion to recommend approval as written. Mr. Beamer 2nd the motion. Page 21 of 119 6 Roll Call Mr. Routt aye Mr. Henrickson nay Mr. Beamer aye Mr. Garst aye Chair King aye Chair King stated for the record that Planning Commission members would like to encourage City Council members to see about the revising of the entire town house code. 6. Other Business – None 7. Adjournment Chair King stated there was no additional business for the Planning Commission and the meeting was adjourned at 6:48p.m. Page 22 of 119 April 21, 2026 ABoone Real Estate, Inc. 3934 Electric Road SW, Suite A Roanoke, VA 24018 RE: Use and Design Standards for Townhouses To Whom It May Concern: You and/or your agent shall appear before City Council on Tuesday, May 26, 2026, at 6:30 p.m.in the Council Chambers, First Floor, Salem City Hall, 114 North Broad Street, Salem, Virginia for consideration of your formal request for a text amendment to the Use and Design Standards for Townhouses. If you have any questions regarding this matter, please contact our office at (540) 375-3016. Sincerely, H. Robert Light Assistant City Manager/Clerk of Council Page 23 of 119 Page 24 of 119 Page 25 of 119 Page 1 of 3 AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, ZONING, ARTICLE III, USE AND DESIGN STANDARDS, SECTION 106-304.17 TOWNHOUSE OF THE CODE OF THE CITY OF SALEM, VIRGINIA PERTAINING TO SEPARATION BETWEEN TOWNHOUSE GROUPINGS. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT SECTION 106- 304.17 OF CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA BE AMENDED, REVISED, AND REORDAINED TO READ AS FOLLOWS: Chapter 106 ZONING ARTICLE III – USE AND DESIGN STANDARDS Sec. 106-304.17. Townhouse. (A)Intent: The following minimum standards are established in recognition that common-wall single- family dwellings on individual lots of record are a viable housing alternative to conventional detached single-family dwellings. These standards are intended to allow flexibility in unit arrangements, unit size and yard space, thereby allowing the creation of efficient and economical housing arrangements. (B)Townhouse Development Standards: The following minimum standards refer to the overall design of the site, and not to individual townhouse lots. 1. Applicants for townhouse developments shall submit a site plan in accordance with section 106-400 of this chapter. The site plan shall include a master plan that defines the entire townhouse development. The party submitting the site plan shall not commence development until the plan has been approved by the city. Approval of a final subdivision plat, pursuant to the provisions of the Salem Subdivision Ordinance is required prior to the sale of any townhouse lot. 2. The minimum development size for any townhouse development shall be 15,000 square feet. The maximum density of any townhouse development shall be ten dwelling units per acre. 3. The minimum frontage for a townhouse development shall be 60 feet on a public street. 4. Along public rights-of-way, the setback for the townhouse groupings shall be as specified in article II. Setback areas shall be free of all physical improvements, including parking areas, except for the following: Pedestrian walkways and sidewalks. Privacy fences in rear yards. Accessory buildings in rear yards. Retaining walls. 5. When buffer yards are required between zoning districts of different intensities, plantings shall be installed as specified in the 25-foot, or greater, buffer yard requirement found in section 106-402.3. No individual townhouse lot lines shall extend into any required landscape buffer. 6. A minimum 25-foot setback shall be established between townhouse groupings and adjacent properties that are zoned AG or RSF. Setbacks between townhouse groupings and adjacent properties of other zoning classifications shall meet the requirements of the underlying zoning district for the property. Where required, this area shall be professionally landscaped with a Page 26 of 119 Page 2 of 3 combination of trees and shrubs, and shall remain free of all physical improvements, including parking areas, except for: a. Pedestrian walkways and sidewalks. b. Privacy fences in rear yards. c. Accessory buildings in rear yards. d. Retaining walls. 7. No townhouse unit shall have a private driveway connecting to a public street. 8. All townhouse developments shall be served by public water and sewer. 9. A homeowners' association shall be created for each townhouse development. The homeowners' association shall be responsible for the perpetual maintenance of all commonly owned areas and facilities including, but not limited to, open space, required buffer yards, common areas, private streets and parking areas, and stormwater management facilities within the townhouse development. (C)Minimum Townhouse Lot Requirements: 1. Individual townhouse lots may front on either public or private streets, parking areas, or other commonly-owned areas within the development. 2. There shall be no minimum lot size for individual townhouse lots. Each townhouse lot shall be large enough to accommodate the footprint of the unit, any required yards, and any amenities intended for the exclusive use of that unit, such as private parking areas or patios. No required townhouse yard may contain any parking area not intended for the exclusive use of that unit. Individual townhouse lots may extend into the 25-foot landscaped setback at the perimeter of the development, however they may not extend into any required buffer yard. 3. The minimum width for any townhouse unit shall be 16 feet. (D)Minimum Townhouse Yard Requirements: 1. Townhouse Unit: Front Yard: (a) The minimum front yard for any townhouse unit fronting on a public street shall be as specified in article II, District Regulations. (b) The minimum front yard for any townhouse unit not fronting on a public street shall be ten feet. Rear Yard: The minimum rear yard shall be ten feet. Side Yard for End Units: The minimum side yard for end units shall be ten feet. (E)Maximum Height of Structures: 1. The maximum height of any townhouse unit shall be three stories or 45 feet. (F)Maximum Building Size: 1. Accessory Structures: No accessory building shall exceed 100 square feet in size. (G)Grouping of Townhouses: 1. Townhouses shall be attached in groups of three to 12. 2. The facades of townhouses shall be varied by staggered front yards and variations in design and materials. No more than four abutting townhouses shall have the same front yard depth and the Page 27 of 119 Page 3 of 3 same architectural treatment of facades and roof lines. The front yard stagger, when required, shall be a minimum of two feet. 3. All townhouses shall be arranged such that only the front or side of any unit shall face a public street. If site characteristics require that the backs of townhouses face a public street, then vegetative screening shall be required per the provisions of this chapter. Such vegetative screening shall be located within a common area, and not on any townhouse lot. 4. A minimum 4020-foot separation shall be provided between groupings of townhouse units. This minimum separation may be reduced to 20 feet if both facing walls contain no windows, doors or balconies. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John Saunders – H. Hunter Holliday – Byron Randolph Foley – Anne Marie Green – Renee F. Turk – Passed: Effective: /s/ Renee F. Turk Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Page 28 of 119 Item #: 6.A. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: 213 Rutledge Circle - Special Exception Permit Hold a public hearing and consider the request of DSB PROPERTIES LLC, property owner, for a special exception permit to allow a two-family dwelling on the property located at 213 Rutledge Circle (Tax Map #59-2-3.2). (Advertised in the May 21 and 28, 2026, issues of the Salem Times- Register.) (Planning Commission recommended approval.) SUBMITTED BY:Maxwell Dillon, Planner SUMMARY OF INFORMATION: Zoning: RSF Residential Single Family Land Use Plan Designation: Residential Existing Use: Vacant Proposed Use: Two family dwelling The subject property (213 Rutledge Circle) consists of an approximately 0.218-acre tract of land which currently sits within the RSF Residential Single Family zoning district. The properties in the surrounding neighborhood are comprised of various residential uses, and there are a few parcels along Rutledge Circle that possess the RMF Residential Multi Family zoning designation. Rutledge Circle is accessed by Rutledge Drive, which bisects an apartment complex. Additionally, the property to the rear of 213 Rutledge Circle was recently rezoned to RMF Residential Multi Family to be developed with townhomes. The applicant is requesting a Special Exception Permit to allow the construction of a two-family dwelling (duplex), with the concept plan showing two separate driveways. As mentioned in the application, the plan is for each unit to contain 2-3 bedrooms and 1.5-2 bathrooms. If approved, zoning ordinance requirements will be in effect and building plans will be required to meet all applicable codes to ensure adequate and safe separation between units. Salem's Comprehensive Plan encourages the permission of compatible infill development where appropriate, and this proposal meets the intent of that objective. Page 29 of 119 FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends Council consideration of the Special Exception Permit request to allow the construction of a two-family dwelling at 213 Rutledge Circle. ATTACHMENTS: 1. 213 Rutledge Circle Application 2. 213 Rutledge Circle Proposed Drawing 3. Sample Rendering 1 4. Sample Rendering 2 5. SEP Request Letter 6. Affadavit 7. Neighbor notification map 8. Council meeting owner notification letter 213 Rutledge Circle Special Exception Permit 9. Legal Ad 5.21 10. Legal Ad 5.28 Page 30 of 119 A Zoning Special Exception TTN: Daniel Dyer L 213 RUTLEDGE CIR 654 Joan Cir P DSB PROPERTIES LLC Salem,VA,24153 O 654 JOAN CIR T 59-2-3.2 SALEM, VA,24153 Section Question Answer Details and Scope of Work Please provide a detailed description of the work associated with this application. Seeking SEP to allow for construction of a new two family residence (duplex) Existing Structure Info Year Built Property Description Vacant Land Number of Stories Number of Rooms Number of Bedrooms Number of Bathrooms Type of Roof Type of Exterior Type of Basement Finished Square footage of Primary Building 0.00 Parcel Information Lot Size Acres 0.22 Lot Size SQFT 9496.00 Zoning Classification RSF Legal Description LT A-2 0.218 AC BRICKEY RESUBD PID 8841 Special Exception Details Please advise Current Zoning type RSF - Residential Single Family District Please advise current use Vacant, undeveloped lot Please advise future use Two family residence Please advise designation from the future land use map Residential Is the building or parcel in a district currently designated as historic No If yes, describe the proposed measures for meeting the standards of the Department of Historic Resources Not applicable Application Information Page 31 of 119 Special Exception Details This Special Exception/Use Not Provided For is being requested in order to? Allow for construction of a new two family residence (duplex) on this property which is currently undeveloped. Describe in detail how you plan to develop the property for the proposed use and any associated uses See attached Concept Layout Plan. The Owner has not yet selected a final floorplan but the overall concept is two units with separate entrances and no garages. Each unit will have 2-3 bedrooms and 1.5-2 bathrooms. Sample renderings are attached to this application. Describe why the proposed use or exception is desirable and appropriate for the area There are other multi-family residential buildings (in RMF zoning) to the north, east, and west of the subject property. A duplex is consistent development for the area and will provide more affordable housing for the community. What measures will be taken to assure that the proposed use or exception will not have a negative impact on the surrounding vicinity? A multi-family residence is consistent with the surrounding apartments and RMF zoning. Nice, new construction will only enhance the area. Is the subject property located within the Floodplain District? No If yes, describe the proposed measures for meeting the standards of the Floodplain Ordinance This property is NOT in the floodplain. Have you provided a conceptual plan of the proposed development, including general lot configurations and road locations? Yes Are the proposed lot sizes compatible with existing parcel sizes in the area? 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AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Resolution 1532 - SMART SCALE ROUND 7 FUNDING Consider adoption of Resolution 1532 in support of SMART SCALE Round 7 Funding Applications SUBMITTED BY:Will Simpson, Assistant Director Community Development/City Engineer SUMMARY OF INFORMATION: The City of Salem intends to reapply for two previously unfunded transportation projects through the SMART SCALE process. VDOT supports both projects and, if funded, the City would NOT request to administer the projects, allowing VDOT to do so because of their locations along arterial roads. First, there is a signal project at Electric Road / Texas Street / Lynchburg Turnpike to better accommodate detoured northbound I-81 traffic during incidents by converting to an offset T intersection layout, with two 3-way intersections in proximity operating as a single system. Next, there is an additional phase of streetscape improvements along East Main Street, from the Mason Creek Bridge to Parkdale Drive that would match Phase 1. More specifically, the sidewalk and bike lane accommodations with two vehicular travel lanes and a center left turn lane would mimic the section further west, between Lynchburg Turnpike and Brand Avenue. Phasing is due to a combination of cost, logical termini, and the need to start at the creek and work uphill with infrastructure improvements – specifically storm drainage features. Salem City Council has previously supported these projects in prior funding application rounds, but the SMART SCALE process now requires a new resolution of support for each round. Resolution #1475 was adopted in 2024 supporting both the signal project as the first phase of an I-81 bypass, and the East Main Multimodal project. FISCAL IMPACT: SMART SCALE funds are 100% federal grant money with no local match required. Additionally, since VDOT would administer these projects, VDOT would ensure funds Page 44 of 119 are sufficient as the project cost potentially changes over time. STAFF RECOMMENDATION: Staff recommends that the Council approve this resolution of support. ATTACHMENTS: 1. SS7Projects_Resolution1532OfSupport_June2026 Page 45 of 119 IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JUNE 8, 2026: RESOLUTION # 1532 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA AS AN ENDORSEMENT OF SMART SCALE ROUND 7 PROJECTS WHEREAS, the City of Salem is applying for SMART SCALE funding for two projects. First, a traffic signal project to modify intersections at Electric Road / Texas Street / Lynchburg Turnpike to better accommodate Interstate 81 bypass traffic. Second, Phase II of a multimodal improvements project along East Main Street from the Mason Creek bridge to Parkdale Drive. WHEREAS, as part of the SMART SCALE funding application process, a resolution of support from the local governing body is required. NOW, THEREFORE, BE IT RESOLVED, the Council of the City of Salem hereby grants its support for this project and grants authority for the City Manager and/or his/her designees to apply for funds and execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution # 1532 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on June 8, 2026. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: Page 46 of 119 The Council of the City of Salem voted __________________________ Resolution #1532 Given under my hand this day of . Clerk Page 47 of 119 Item #: 6.C. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Resolution 1533 in Support of Design and Limited Access Control Changes for I-81 Widening Project Consider adoption of Resolution 1533 in support of the Interstate 81 Widening project in the City of Salem. SUBMITTED BY:Will Simpson, Assistant Director Community Development/City Engineer SUMMARY OF INFORMATION: The Virginia Department of Transportation (VDOT), as part of of the ongoing Interstate 81 (I-81) Widening project, is continuing their efforts to improve traffic flow on I-81 by widening the interstate between exit 137 (Wildwood Road) and Exit 128 (Ironto Exit). The project will continue the widening to 3 lanes in each direction. Per state code, the localities affected by limited access highway construction are required to issue a resolution of support for the portion of the project that occurs within their corporate limits. FISCAL IMPACT: There is no fiscal impact to the City of Salem with this resolution. The project, if approved, would be funded and administered entirely by VDOT. STAFF RECOMMENDATION: Staff recommends that the Council approve this resolution of support. ATTACHMENTS: 1. 2026-06-02_116197-LACCExhibits_Salem 2. Resolution 1533 of Support Interstate 81 Project2 Page 48 of 119 Pa g e 4 9 o f 1 1 9 Pa g e 5 0 o f 1 1 9 Pa g e 5 1 o f 1 1 9 Pa g e 5 2 o f 1 1 9 Pa g e 5 3 o f 1 1 9 Pa g e 5 4 o f 1 1 9 IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JUNE 8, 2026: RESOLUTION #1533 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA SUPPORTING THE DESIGN AND LIMITED ACCESS CONTROL CHANGES FOR THE INTERSTATE 81 WIDENING PROJECT THROUGH THE CITY OF SALEM WHEREAS, the Interstate 81 (I-81) Widening Project, as depicted on the plans for project 0081-080-861, P101, RW201, C501 (UPC 116197), project 0081-060-902, P101, RW201, C501 (UPC 127445), and project 0081-080-988, P101, RW201, C501 (UPC 127443) in Montgomery and Roanoke Counties and the City of Salem is classified as a “limited access highway” by the Virginia Department of Transportation (VDOT); and WHEREAS, in accordance with 24 VAC 30-401-20 limited access control change procedures, it is necessary that a request by resolution or letter of support be received from the locality within which the highway is located where the change in limited access is proposed; and WHEREAS, the limited access control lines along I-81 Northbound and Southbound from approximately Exit 128 to Exit 137 will be modified as depicted in the Proposed Limited Access Adjustment Exhibits for project 0081-080-861, P101, RW201, C501 (UPC 116197), project 0081-060-902, P101, RW201, C501 (UPC 127445), and project 0081-080-988, P101, RW201, C501 (UPC 127443); and WHEREAS, the limited access control changes are necessary for the widening, safety improvements, and maintenance of the interstate; and WHEREAS, a Design Public Hearing was held on November 6, 2025, and the comment period expired on November 16, 2025; and WHEREAS, the design concept made available for the Public Hearing represents the major design features along with limited access control changes; and Page 55 of 119 WHEREAS, VDOT has requested the City of Salem Council express its support of the limited access control changes made available at the Public Hearing and refined in the Proposed Limited Access Adjustment Exhibits. NOW, THEREFORE, BE IT RESOLVED by the City Council of Salem, Virginia, as follows: 1.That the City Council hereby supports the VDOT Project, I-81 CIP Exit 128 to Exit 137 Improvements, specifically the portion located within the City of Salem, to include the major design features and the proposed limited access control changes included in the Proposed Limited Access Adjustment Exhibits. 2.That the Clerk to the Council forthwith send a certified copy of this Resolution to each member of the Commonwealth Transportation Board. 3.That this resolution is effective immediately. NOW, THEREFORE, BE IT RESOLVED, the Council of the City of Salem hereby grants its support for I-81 Widening project, as depicted on the Proposed Limited Access Adjustment Exhibits. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution #1533 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on June 8, 2026. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: Page 56 of 119 The Council of the City of Salem voted _________________________ Resolution #1533 Given under my hand this day of . Clerk Page 57 of 119 Item #: 6.D. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Resolution 1534- Remote Participation Policy Consider approval of Resolution 1534 to adopt a Remote Participation Policy for Council member participation in Council meetings for Fiscal Year 2026-2027. SUBMITTED BY:Rob Light, Assistant City Manager/Clerk of Council SUMMARY OF INFORMATION: The Code of Virginia was amended effective July 1, 2024 requiring annual adoption of a remote participation policy for public bodies. City Attorney, Jim Guynn, has provided the attached policy based on the provisions in Chapter 37 of Title 2.2 of the Code of Virginia, 1950, as amended. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends Council approve Resolution 1534 adopting the City's remote participation policy for Fiscal Year 2026-2027. ATTACHMENTS: 1. 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T?T9?e Page 60 of 119 88##,08 */*1($8(#88-#'18 (1($8080**.(58 208028*.1*1($86(3 85( 18108+(!1780380**,'5!8 0 !88.'.8$818#$31086180*178  8 (3$!80 !8#8,,$#%108(,8185'8(818 0&1 )4$!8##,81(8 8.878" 8*.0($08$811$$81818*.#.7 (,8%1. 8#1$8!(1($  %785'1081$82.$80488#1$86.81.8088,#(1 *,1*$180!!8878,(!!8!!85'181(83,1!78.'.8  !85(1081$ Page 61 of 119 Item #: 6.E. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Fiscal Agent Contracts Consider approval of the Fiscal Agent Contracts for Fiscal Year 2026-2027. SUBMITTED BY:Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: Attached are contracts for the City to act as fiscal agent for the 1.) Regional Community Criminal Justice Board and Regional Alcohol Safety Action Program Policy Board, and; 2.) Cardinal Criminal Justice Academy. The City of Salem has acted as fiscal agent for these entities for a number of years and has experienced no difficulty in acting in this capacity. FISCAL IMPACT: Each of these agencies reimburses the City for out-of-pocket expenses, such as audit fees, materials and supplies, and all other contractual related items. They also reimburse a portion of salaries and fringe benefits for all departments involved in providing services to their agency. STAFF RECOMMENDATION: Staff recommends the City Council authorizes the proper City officials to execute these contracts authorizing the City to continue to act as fiscal agent for these agencies for Fiscal Year 2026-2027. ATTACHMENTS: 1. Fiscal Agent Contract FY27 - VASAP 2. Fiscal Agent Contract FY27 - Cardinal Page 62 of 119 Page 1 of 5 CITY OF SALEM, VIRGINIA FISCAL AGENT CONTRACT with the REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD and the REGIONAL ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD THIS CONTRACT, made and entered into this 1st day of July, 2026 by and between the CITY OF SALEM, VIRGINIA, hereinafter referred to as “the City,” and THE REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD and THE REGIONAL ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD, hereinafter collectively referred to as “the Board,” provides as follows: 1. To promote the common good and enhance public safety the governing bodies of the counties and cities that make up the 23rd and 25th Judicial Circuits and Districts of Virginia, acting in accordance with enactments of the General Assembly of Virginia, created the Regional Alcohol Safety Action Program Policy Board and the Regional Community Criminal Justice Board and selected the members of those boards. 2. All necessary governmental units and agencies have authorized the City to serve the Board as its Fiscal Agent and as the Grantee of funds that may be allocated or directed to the Board (or either of its constituent boards) by governmental or private bodies, including but not limited to the Virginia Commission on VASAP and the Virginia Department of Criminal Justice Services, which funds are for convenience hereinafter referred to as “Grant” or “Grants.” 3. The City hereby contracts, covenants, and agrees: a. to serve the Board as its Fiscal Agent and the Grantee of Grants; b. to provide fiscal administration and management for Grants; and c. to do so consistently with all requirements of law and of any particular Grant. 4. The Board hereby contracts, covenants, and agrees: Page 63 of 119 2 a. Consistently with the provisions of Grants, the laws of Virginia, and the directives of the appropriate Executive and Judicial Branch officials, to provide Alcohol Safety Action Programs and Community Corrections Programs provided by the Grants in the area served by the programs. b. To have sole responsibility for the administration and operation of all Policy Board programs. c. That all purchases made with the funds from said Grants will comply with federal and state laws and the City’s purchasing regulations. d. To abide by all the rules, regulations, guidelines, and general and special conditions of any Grant. e. To provide all information that the City needs to file, accurately and timely, any financial and narrative reports that may be required by the any Grant, or by generally accepted accounting practices. f. To furnish a fidelity bond with corporate surety in an amount not less than either (a) the full amount of the largest Grant during the term of this agreement, or (b) $250,000 whichever is greater, which bond will indemnify and to save harmless the City, its officials, agents, and employees, from loss or liability to the Commonwealth of Virginia for funds received by the City pursuant to the terms of a Grant, or because of any default, malfeasance, misfeasance on the part of the Board, or on the part of any officers, agents, or employees of any Alcohol Safety Action Program or Community Criminal Justice Program, said bond to remain in effect until such time as the Commonwealth of Virginia has approved all disbursements in writing or has in writing otherwise absolved the City, its officials, agents and employees from the responsibility for funds received pursuant to any Grant. g. To make all non-financial reports required by any Grant and furnish a copy of all reports to the City. Page 64 of 119 3 h. To reimburse the City for all expenses incurred in its capacity as fiscal agent, to include, but not limited to the cost of personnel, fringe benefits, office supplies, accounting services, printing, processing of payroll, postage and technology charges. The parties agree that, during the term of this contract, the amount of $124.68 will be paid monthly for technology charges and $745.83 will be paid monthly for fiscal agent fees. The Board will pay the audit fees directly to the firm selected by the City for the annual audit. 5. The City’s Director of Finance will serve as Program Administrator and will maintain a separate custodial fund in the City’s accounting system in which will be recorded all financial transactions of the Board. The City will keep complete and accurate records of the receipts and disbursements of Grants received by the Boards. 6. All receipts from the State of Virginia, the federal government, local governments, and all fees collected will be deposited in this custodial fund. 7. The Director of the Program shall have printed receipts on which all fees shall be recorded as collected. These fees, along with all gifts, donations or other funds received, shall be deposited daily in the agency account. 8. The City shall maintain a complete payroll accounting system for employees of the Boards. Included in the payroll records will be a complete reporting of all deductions from the employees’ earnings (federal withholding, FICA, W2(s) and State withholding, Virginia Retirement System Pension and Life Insurance Plans, Health and Dental Plans, and any other deductions). 9. The City shall maintain accurate records showing the details of all receipts and disbursements. The accounting system shall meet at least the following minimum requirements: a. A general ledger showing an up-to-date balance of all accounts, budget appropriations, and an unexpended balance. b. A complete set of journals showing all receipts, disbursements and adjustments. These journals shall clearly identify each transaction. Page 65 of 119 4 c. All disbursements shall be by check and approved for payment by the Board, or their Program Director, and by the Finance Director of the City. 10. Employees of the Board and its Alcohol Safety Action Program, Community Criminal Justice and Pretrial Services program shall be considered employees of the City and as such shall have the same benefits as other City employees. 11. In case any grievance under the City’s grievance system is filed by an employee of Regional Community Criminal Justice Board or the Regional Alcohol Safety Action Program Policy Board, the Board shall act as the Personnel Board for the City, and its decision as to any grievance shall be final. 12. This contract shall commence on July 1, 2026 and shall end on June 30, 2027. To the extent allowed by federal and state law, either party shall have the right to declare this contract void if the other party materially violates any provision of this agreement. Page 66 of 119 5 IN WITNESS WHEREOF, AND WITH INTENT LEGALLY TO BE BOUND, THE PARTIES, BY THEIR AUTHORIZED REPRESENTATIVES, AFFIX THEIR SIGNATURES: CITY OF SALEM, VIRGINIA By: ________________________________________ Renee F. Turk, Mayor By:_________________________________________ Matthew T. Ward Regional Community Criminal Justice Board By: ________________________________________ Trevor Craddock Regional Alcohol Safety Action Program Policy Board ATTEST: _______________________________________ H. Robert Light City Clerk of Council July 1, 2026 ______________________________________ Krystal Hullette, Director July 1, 2026 Page 67 of 119 CITY OF SALEM, VIRGINIA FISCAL AGENT CONTRACT FOR CARDINAL CRIMINAL JUSTICE ACADEMY THIS CONTRACT, made and entered into this the 1st day of July 2026 by and between the CITY OF SALEM, VIRGINIA hereinafter referred to as the "City", and the Cardinal Criminal Justice Academy Governing Council, hereinafter referred to as the "Council". WHEREAS, the City has been informed by the Council of the need for promoting a law enforcement/corrections training program in relation to public safety in the Roanoke Valley and surrounding jurisdictions; and WHEREAS, the City has applied for and has been approved as grantee and fiscal agent of various State grants pursuant to the appropriate provisions of the 1950 Code of Virginia, as amended, hereinafter referred to as "Grant" and WHEREAS, the City contracts hereby with the Council to provide for the administration of the Cardinal Criminal Justice Academy as provided by statute and the terms of the prospective grants. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES herein contained; witnesseth: (1) The Council agrees as follows: (a) to accept the responsibility for providing a law enforcement/corrections training program, and other like programs, as provided by Virginia law, to the Roanoke Valley area and surrounding jurisdictions in the manner and to the extent set out in the provisions of the said Grants. Page 68 of 119 (b) to accept sole responsibility for the administration and operation of all law enforcement and corrections training programs through the Cardinal Criminal Justice Academy. (c) that all purchases made with funds from said Grants shall be in compliance with State laws and purchasing regulations of the City. (d) that the Council will abide by all the rules, regulations, guidelines, and general and special conditions of the Grants. (e) to provide information required by the City to the extent that the City will be able to meet its obligations to file accurate and timely financial and narrative reports as may be required by the said Grants, and to furnish a fidelity bond with corporate surety in an amount not less than the full amount of the largest of said Grants during the term of this agreement or the sum of $200,000.00 whichever is greater, to save harmless the City, its officials, agents, or employees, from loss or liability by reason of any determination that the City, its officials, agents, or employees, are liable to the Commonwealth of Virginia for funds received by the City pursuant to the terms of the said Grants, or because of any default, malfeasance in relation to the provisions of this agreement, or the terms, conditions or provisions of the said Grants on the part of the Council, its officers or agents in administering said Grants, said bond to remain in full force and effect until such time as the Commonwealth of Virginia has from time to time approved all disbursements in writing or has in writing or otherwise absolved the City, its officials, agents or employees from responsibility for funds theretofore received pursuant to the said Grants. Page 69 of 119 (f) to make all reports, other than financial, to State agencies, as required by the Grants, and a copy of these reports shall be sent to the City. (g) to reimburse the City of all expenses incurred in its capacity as fiscal agent, to include, but not limited to the cost of personnel, fringe benefits, office supplies, printing, accounting, processing of payroll, postage and technology charges. The Academy will pay the audit fees directly to the firm selected by the City for the annual audit. (2) The City will maintain a separate custodial fund in the accounting system of the City in which will be recorded the financial transaction of the Council. The City will keep all records of the receipts and disbursements of Grants received by the Council. (3) All receipts from the State of Virginia, the Federal Government, and fees collected in each of the participating localities will be deposited in this custodial fund. (4) The Director of the Academy shall have printed pre-numbered receipts on which all fees shall be recorded as collected. These fees shall be deposited daily in the account set up for this purpose, including all gifts, donations, or other funds received. (5) In addition to maintaining a custodial fund, the City shall maintain a complete payroll accounting system for the employees of the Council. Included in the payroll records will be a complete reporting of all deductions from the employees' earnings (Federal withholding, FICA, State withholding, Virginia Retirement System Pension and Life Insurance Plans, Health Insurance, and other applicable deductions). (6) The City's finance department shall maintain adequate records disclosing the details of all receipts and all disbursements. The accounting system shall contain the following minimum requirements: Page 70 of 119 (a) A general ledger showing an up-to-date balance of all accounts, budget appropriations, and unexpended balance. (b) A complete set of journals showing all receipts, disbursements and adjustments. These journals shall clearly identify each transaction. (c) All disbursements shall be by check and approved for payment by the Council, or its Director, and by the Finance Director of the City. (7) Rental of Property, the Council agrees to a monthly rental fee of $1.00 for use of the facility currently in place at 917 Central Avenue for fiscal year 2026-27. The Council may at its option, prepay any of the required installments. The City will provide insurance protecting the Academy from liability and property loss. (8) As payment for services provided by the City as Fiscal Agent, and outlined above, the Council agrees to reimburse the City the sum of $11.50 for accounting services and $225.00 per month for technology charges. Audit fees will be charged based on actual invoices from the auditors. (9) Employees of the Grant shall be considered employees of the City and as such shall have the same benefits as other City employees. Should any grievance arise between an employee of the Cardinal Criminal Justice Academy and its Director, or the Council, the Council shall act as the personnel board for the City, and its decision as to any grievance shall be final. (10) The parties hereto agree that this contract shall commence on July 1, 2026, and shall end on June 30, 2027, subject to the City's right to declare this contract void if the Council violates any of the provisions of this agreement. Page 71 of 119 Entered this the day and year first hereinabove written. CITY OF SALEM, VIRGINIA By: ________________________________ Mayor – Renee F. Turk CARDINAL CRIMINAL JUSTICE ACADEMY By: ________________________________ Chairman – Chief, Scott Vantrease By: ________________________________ Vice-Chairman – Chief, Fabricio Drummond ATTEST: ____________________ David Scott, Director Cardinal Criminal Justice Academy July 1, 2026 Page 72 of 119 Item #: 6.F. AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Adoption of Opioid Settlement Strategic Plan and Appropriation Consider approval of Opioid Settlement Strategic Plan, authorization of staff to apply for additional available Individual Distribution and Gold Standard funding included in the Strategic Plan, and appropriation of funds received from the Opioid Abatement Authority. Audit-Finance Committee SUBMITTED BY:Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: In 2021, national settlements were reached with multiple opioid distributors to bring needed resources to communities harmed by the opioid epidemic. A framework was established in each state to effectuate the allocation and utilization of funds from these initial settlements, as well as future settlements. The Commonwealth of Virginia established the Opioid Abatement Authority (OAA) for this purpose. The City formally adopted to participate in the consolidated legal opioid settlements in order to receive its share of available funds. In addition to addressing impacts of the opioid epidemic, the funds may be utilized for overall substance abuse prevention and recovery related programs. The City of Salem subsequently applied for and was awarded a separate planning grant totaling $45,000 from the OAA. The funds were used to issue a contract for professional services to Rulo Strategies, LLC for development of a strategic plan as a guiding document for the utilization of the funds already allocated and additional funds available and to be received from the OAA. Rulo Strategies, LLC has completed their work and issued a report that was presented to City Council at their work session on April 27, 2026. At this time, we request that City Council accept the Opioid Settlement Strategic Plan as presented by Rulo Strategies, LLC. City Staff is also requesting appropriation of the funds that have been received to date from the OAA, as well as authorization to apply for and appropriate Individual Distribution and Gold Standard incentive funds. City staff is requesting that funds recorded as of June 30, 2025 be reappropriated out of the General Fund reserves and transferred to the Special Revenue Fund. Staff is requesting that those funds be appropriated in the Special Page 73 of 119 Revenue Fund, as well as appropriation of funds received during Fiscal Year 2026. City staff also requests to amend the Fiscal Year 2027 budget and appropriate funds in the Special Revenue Fund. This will eliminate the need to come back to City Council at a later date to amend the budget for Fiscal Year 2027. Going forward, any anticipated appropriation of opioid abatement funds that are projected to be received in future years will be included as part of the budget package that is submitted to City Council each year for adoption. FISCAL IMPACT: Proceeds from the opioid abatement funds will be used to implement various programs identified as strategic domains in the Opioid Settlement Strategic Plan from Rulo Strategies, LLC. STAFF RECOMMENDATION: Staff recommends Council approval of the Opioid Settlement Strategic Plan as a guiding document and authorizing staff to allocate funding across the strategic domains identified in the Plan to ensure efficacy and stewardship of all funds received from the OAA. Additionally, authorize staff to apply for additional Individual Distribution and Gold Standard OAA funds specifically allocated to the City upon application. Lastly, staff requests appropriation of funds as listed in the following chart for Fiscal Year 2026 and Fiscal Year 2027: Page 74 of 119 ATTACHMENTS: 1. 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AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE:June 8, 2026 AGENDA ITEM: Appropriation of Funds Consider request to amend the School Operating Fund budget as approved by the School Board on May 12, 2026. Audit - Finance Committee SUBMITTED BY:Rosemarie Jordan, Director of Finance SUMMARY OF INFORMATION: The School Operating Fund budget was amended for fiscal year 2025-2026 by the School Board at their meeting on May 12, 2026. The Board amended the School Operating Fund budget to increase revenues and expenditures by $1,705,149. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling $1,705,149 are proposed for the Operating Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board appropriation changes of $1,705,149 to the School Operating Fund per the attached report. ATTACHMENTS: 1. Budget Adjustments for and Increased Appropriation Due to Online School Addition of Bonus 05122026 2. State Revenues Breakout for Mid-Year Budget Adjustments 05122026 Page 112 of 119 H:\Mid Yr Budget Adjustments\Budget Adjustments for and Increased Appropriation Due to Online School & Addition of Bonus 05122026.doc Salem City Schools Budget Amendments Fiscal Year (FY) 25-26 May 12, 2026 Summary of Issue: Presented for your consideration are proposed amendments to the FY 25-26 School Operating Fund budget. While the annual budget is adopted based on the best available projections at the time of development, periodic adjustments are necessary to align with evolving variables, including fluctuations in student enrollment, shifting parental and student demands, new statutory requirements, and Board-directed initiatives. The School General Fund maintains a strong financial position. Current amendments are driven primarily by the following factors:  Enrollment Growth (Online Programs): The FY 25-26 budget was originally based on an enrollment of 300 online students. Current data reflects an average enrollment of approximately 570 students. This growth has resulted in increased state revenue, necessitating a budget adjustment of $1,323,906 to ensure expenditures remain within the authorized appropriation. These funds primarily serve as a pass-through for contracted services with STRIDE.  State-Funded Bonus Allocation: Since the budget's adoption, the Commonwealth has allocated $381,243 to support one-time bonuses for all Standards of Quality (SOQ) funded positions. These revenues and corresponding expenditures were not previously recognized in the FY 25-26 budget. Staff Bonus Proposal - The administration recommends a one-time bonus of $1,500 for full-time staff and $750 for part-time staff. This will be paid to employees with their May 29, 2026 paychecks. To maximize the impact for employees, we recommend "grossing up" these payments, a consistent practice for Salem City Schools, ensuring staff receive the full face value of the bonus after tax withholdings. ** Fiscal Breakdown of Bonus Initiative**  Proration: Bonuses will be prorated based on the employee's hire date within the current fiscal year.  Projected Cost: The total estimated cost for the grossed-up bonuses is $1,342,116 (compared to $867,000 without the gross-up benefit).  Funding Sources: The State is providing $381,243 in supplemental funding. The remaining $960,873 will be covered by the projected current-year fund balance. Policy Reference: DA-BR Budget Transfers Page 113 of 119 H:\Mid Yr Budget Adjustments\Budget Adjustments for and Increased Appropriation Due to Online School & Addition of Bonus 05122026.doc Fiscal Impact: The proposed budget adjustments increase the total School General Fund appropriation by $1,705,149, as detailed in Attachment A. Recommended Action: Move to approve the FY 25-26 School General Fund budget amendments as presented, and further recommend that the Salem City Council grant final approval of the same. Page 114 of 119             ! " #$  %! % &' !%% !% () * + % %  + &,- %% %%  .  ""! """ /04   & #' 5$ "! "! ""!% ""! &,- 6    7 68  "%"   96:0( 7; ""!% ,   .8 %% <  , =;> "" < !! , ? %! %< "" % < ""! 7   .  4  4 . "%"   @            !"# !$ %!&   '('(() Page 115 of 119 Item #6.H Date: 6/08/2026 June 8, 2026 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Fair Housing Board Recommend reappointing Melton Johnson for a three-year term ending July 1, 2029. Roanoke River Blueway Advisory Committee Recommend appointing Karita Knisely for a two-year term ending June 30, 2028. Roanoke Valley-Alleghany Regional Commission Recommend reappointing Denise P. King for a three-year term ending June 30, 2029. Roanoke Valley Transportation Planning Organization (TPO) Policy Board Recommend appointing two Council members for three-year terms ending June 30, 2029 and one Council member as alternate for a three-year term ending June 30, 2029. Note: Renée Turk and Hunter Holliday are currently serving as Prime members and Randy Foley is serving as Alternate. Social Services Advisory Board Recommend appointment for full four-year term ending June 30, 2030. Note: Anne Marie Green currently serves as the City’s representative. Virginia Western Community College Local Advisory Recommend reappointing Dr. Michael Maxey for a full four-year term ending June 30, 2030. Vacancies Board of Zoning Appeals Need one alternate member for the remainder of a five-year term ending March 1, 2028, and one alternate member for the remainder of a five-year term ending November 13, 2028. Roanoke River Blueway Advisory Committee Need one member for a two-year term. Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council Page 116 of 119 CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS June 8, 2026 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Denise P. King 12-31-27 Rev. C. Todd Hester 12-31-28 Chris Yeakel 12-31-26 AT LARGE MEMBERS: Patrick Kenney 12-31-28 Helen Ferguson 12-31-26 Bobby Russell 12-31-27 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years Steve Poff 1-01-31 Robert S. Fry, III 1-01-28 Patrick Snead 1-01-30 Ray Varney 5-11-30 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-30 David Botts 1-01-29 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-27 Corey Fobare 11-30-27 David A. Prosser 11-30-28 Janie Whitlow 11-30-26 Kathy Fitzgerald 11-30-27 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Jeff Zoller 3-30-28 Steve Belanger 6-05-29 Gary Lynn Eanes 3-20-30 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-28 Vacant 3-1-28 Vacant 11-13-28 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: John Saunders MEMBER EXPIRATION OF TERM COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal Williams Kevin Meeks Joshua Vaught Amy Cole Jasmin Lawson Chris Roberts Cathy Brown Leigh Frazier Howard Shumate Heather Gunn Courtenay Alleyne Deborah Breedlove Parent Rep-Vacant Chris Yeakel Sue Goad Chrissy Brake Randy Jennings Bridget Nelson Vacant Mandy Hall Sean Slusser Seth Chamberland Health Dept. - Vacant Vacant Wendel Cook Jessica Cook Casey Mabery *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-28 Kimberly Blair 3-09-28 Cindy Shelor 4-10-29 Jason Fountain 3-09-29 Sean B. Kosmann 12-14-28 Joe Curran . 12-14-28 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-28 Melton Johnson 7-01-26 Cole Keister 8-09-27 Pat Dew 3-01-27 Janie Whitlow 4-09-27 Page 117 of 119 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-27 Partnership for a Livable Roanoke Valley (INACTIVE) Term of Office: Unlimited PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-27 J. Chris Conner 8-12-27 Margaret Humphrey 8-12-27 Garry Lautenschlager 11-23-26 Teresa Sizemore 4-26-27 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Mark Henrickson 7-31-26 Denise “Dee” King 7-31-26 Nathan Routt 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-27 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-28 Wendel Ingram 6-11-27 Daniel L. Hart 2-14-27 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-28 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Vacant Vacant MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-27 Dee King 6-30-26 Anne Marie Green 6-30-27 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years H. Robert Light 12-14-27 Mike McEvoy (Citizen At-large) 12-13-29 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate Rosemarie Jordan Chris Dorsey ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Vacant 11-08-27 Russ Craighead 6-30-28 Denise P. King 9-26-26 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-27 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Teresa Sizemore-Hernandez 12-31-27 Andy Raines 12-31-28 Michael Crawley 12-31-28 Macel Janoschka 12-31-26 Chris King 12-31-27 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Anne Marie Green 6-30-26 TOTAL ACTION FOR PROGRESS Term of Office: 3 years Byron Randolph Foley 12-31-27 Page 118 of 119 MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: Vacant 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA ALCOHOL SAFETY ACTION PROGRAM BOARD (VASAP) Term of office: 3 years Chris Shelor 1-27-28 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Michael Maxey 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: No term limit Chris Dorsey John Shaner WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-28 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) Tommy Miller 2-3-30 Chris Dorsey 2-3-28 Crystal Williams (Alternate) 2-3-30 H. Robert Light (Alternate) 2-3-28 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Appointee Term of Office: 1 year – Expires 12-31-26 Alternates serve until another alternate is appointed (Requires Oath of Office) Governing Body Appointee (by Council): Byron R. Foley Governing Body Alternate (by Council): H. Hunter Holliday Local Official Appointee (by Council): Rosemarie Jordan Local Official Alternate (by Council): Chris Dorsey Sheriff (Automatic): Chris Shelor Sheriff Alternate (Appointed by Sheriff): Chief Deputy-Major Jonathan Branson Page 119 of 119