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Home My WebLink About7/11/2022 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, July 11, 2022, 6:30 PM Work S es s io n 5:45 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON A M E N D E D A G E N D A 1.C all to Order 2.New Business A.Discussion I tems 1) School Funding Request Discussion 2) C ode Enforcement Update 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component for the same meeting. T he following have signed up to speak at this meeting: No citizens signed up to speak at this meeting. B.Minutes C onsider acceptance of the J une 27, 2022, Work Session and Regular Meeting minutes. 5.Old Business 6.New Business A.Abstract of Votes Receive the Abstract of Votes cast at the Republican Primary Election held on J une 21, 2022. B.Appropriation of F unds C onsider request to accept and appropriate the Rescue Squad Assistance Fund (RSA F) grant. C .B oards and Commissions C onsider appointments to various boards and commissions. D.School B oard Request for F unding C onsider request from Salem City School Board for funding - SUPPLEMEN TA L IT EM 7.Adjournment Item #4B Date: 7/11/2022 City Council Meeting MINUTES Monday, June 27, 2022, 6:30 PM Work Session is cancelled for May 9, 2022 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice -Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Will Simpson, City Engineer; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component for the same meeting. The following have signed up to speak at this meeting: 1) Shirley Converti - 216 Union Street - Vape Stores 2) John Breen - 142 Bogey Lane - Perplexed 2 Shirley Converti, 216 Union Street, was the first to appear before Council. She shared handouts with Council highlighting information that she had attained from Item #4B Date: 7/11/2022 various sources through research. She expressed concerns about vaping and vape stores. John Breen, 142 Bogey Lane, was the last citizen to address Council. He noted that progress has been made addressing blighted conditions in Salem. He expressed continued concern about nonconforming uses with the Zoning Code in Salem and listed specific examples. He requested that Council seek a plan to identify and proactively abate nonconforming uses. B. Minutes Consider acceptance of the June 13, 2022, Work Session and Regular Meeting Minutes. The minutes were accepted as written. C. Financial Report Consider the acceptance of the Statement of Revenues and Expenditures for the eleven months ending May 2022. The financial reports were received. 5. Old Business A. Vacation of Right of Way Consider ordinance on second reading permanently vacating and disposing of an approximate .137 acres of a 16' unopened alley situated in the center of Salem Iron and Metal between Indiana Street and Florida Street for Daryl Beckner. (Approved on first reading at the June 13, 2022, meeting) Mr. Foley asked to confirm that the motion included the conditions that were part of the ordinance. This was confirmed. William Jones motioned to adopt ordinance on second reading permanently vacating and disposing of an approximate .137 acres of a 16’ unopened alley situated in the center of Salem Iron and Metal between Indiana Street and Florida Street for Daryl Beckner. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 6. New Business A. Worker’s Compensation Coverage for Those Participating in the Sheriff Department’s Volunteer Auxiliary Deputy Program Consider the adoption of Resolution 1436 Authorizing the City to Provide Item #4B Date: 7/11/2022 Worker’s Compensation Coverage for Those Participating in the Sheriff Department’s Volunteer Auxiliary Deputy Program. Mr. Light noted that Sheriff Staton presented this a couple of months ago. City Staff has gone through the due diligence process with Risk Management, Human Resources, and the insurance carrier, VRSA. Liability coverage is provided through the State. We need to include them in the City's Worker's Compensation Program, and that is the purpose of this resolution. Mayor Turk noted that the amount in question is very minimal. This was confirmed with specific details by Mr. Light. Randy Foley motioned to adopt Resolution 1436 authorizing the City to provide Worker’s Compensation Coverage for those participating in the Sheriff Department’s Volunteer Auxiliary Deputy Program. William Jones seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace B. Salem High School Forensics Team Consider the adoption of Resolution 1434 honoring the Salem High School Forensics Team for winning the Virginia High School League State Championship. Mayor Turk welcomed Mark Ingerson and members of the Salem High School Forensics Team and asked them to come forward. She read Resolution 1434 aloud. City Council expressed congratulations and pictures were taken of the team and Council by Mike Stevens. The team members were each presented with a copy of the Resolution. William Jones motioned to adopt Resolution 1434 honoring the Salem High School Forensics Team for winning the Virginia High School League State Championship. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace C. Salem High School Track State Championship Consider the adoption of Resolution 1435 honoring Peyton Lewis of Salem High School for winning Virginia High School League State Championships in Indoor and Outdoor Events. Mayor Turk called Peyton Lewis and Salem Sprinters Coach Darryl McCoy to Item #4B Date: 7/11/2022 come forward as she read Resolution 1435. Mayor Turk and Council congratulated Peyton for his accomplishments and pictures were made of Peyton, Coach McCoy, his mother, and Council after which he was presented with a copy of the resolution. Randy Foley motioned to adopt Resolution 1435 honoring Peyton Lewis of Salem High School for winning Virginia High School League State Championships in Indoor and Outdoor Events. William Jones seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace D. Kanawha Stone Consider setting bond for erosion and sediment control, landscaping, and physical improvements for Kanawha Stone. Audit - Finance Committee Mr. Foley clarified that this property is right on the Roanoke County/Salem line across from Fort Lewis for the benefit of the public. This property is located in the City of Salem. James Wallace motioned to approve bonding in the amount of $43,395 for erosion and sediment control, landscaping, and physical improvements for Kanawha Stone located at 2942 West Main Street with time for completion set at 12 months as recommended by staff. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace E. Craghead Lawson Storm Sewer Construction Consider setting bond for erosion and sediment control for Craghead Lawson Storm Sewer Construction. Audit - Finance Committee James Wallace motioned to approve bonding in the amount of $5,181 for erosion and sediment control for Craghead Lawson Storm Sewer Construction located at 603 and 609 High Street with a time for completion set at 12 months as recommended by staff. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace F. Layman Distributing Company Consider setting bond for erosion and sediment control and landscaping for Layman Distributing Company. Audit - Finance Committee James Wallace motioned to approve bonding in the amount of $20,284 for erosion Item #4B Date: 7/11/2022 and sediment control and landscaping for Layman Distributing Company located at 2157 Apperson Drive with a time for completion set at 12 months as recommended by staff. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace G. Appropriation of Funds Consider request to appropriate fund balance for Downtown Improvements from Union Street to South Broad Street. Audit - Finance Committee James Wallace motioned to appropriate $689,500 to the Designation of Beginning Fund Balance account and the Transfer to Capital Projects account in the General Fund as well as the Transfer from General Fund account and Downtown Improvements – E Main St/Union St to Broad St expenditure account in the Capital Projects Fund. This section on Main Street from Union to South Broad is the next phase of the Downtown Revitalization project that will replace and widen sidewalks, improve crosswalks, and install streetscaping and new lighting. This is a revenue sharing project with $500,000 received from VDOT. Bids have been received and this appropriation of fund balance will allow for the award and commencement of work. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace H. Appropriation of Bond Proceeds Consider request to appropriate 2022B bond proceeds for the Moyer Sports Complex Renovation. Audit - Finance Committee City Council previously approved the sale of general obligation bonds for the Moyer Sports Complex renovations project. Proceeds in the amount of $15,080,000 have been received. James Wallace motioned to appropriate $15,000,600 to the Moyer Sports Complex Renovation account and $79,400 to the Bond Costs account. In the capital projects fund, the revenue budget for the Bond Proceeds account will be increased by $15,080,000. Additionally, interest earned on an on-going basis is authorized to be administratively appropriated to the Moyer project. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace I. Appropriation of Funds Item #4B Date: 7/11/2022 Consider request to appropriate fund balance for Hanging Rock Battlefield Trail Phase 2. Audit - Finance Committee James Wallace motioned to appropriate $850,000 to the Designation of Beginning Fund Balance account and the Transfer to Capital Projects account in the General Fund as well as the Transfer from General Fund account and Hanging Rock Battlefield Phase 2 expenditure account in the Capital Projects Fund. Bids have been received and this appropriation of fund balance will allow for the award and commencement of work which extends the trail along Kessler Mill Road to the intersection with East Main Street. Funding for this project includes $450,707 from VDOT in Demonstration and Transportation Alternatives funds. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 7. Adjournment Mayor Turk noted that the Salem Fair is about ninety-five percent set up and will be opening on June 30. The meeting was adjourned at 7:07 p.m. Item # 6A Date: 07/11/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 11, 2022 AGENDA ITEM: Receive the abstract of votes cast at the Republican Primary Election held on June 21, 2022. SUBMITTED BY: Dana M. Oliver, General Registrar/Director of Elections SUMMARY OF INFORMATION: Per the Code of Virginia, a certified copy of the abstract of votes from each election must be received and formally recorded. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that Council receive the abstract of votes for the Republican Primary Election held on June 21, 2022. Item #6B Date: 7/11/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 11, 2022 AGENDA ITEM: Request to accept and appropriate the Rescue Squad Assistance Fund (RSAF) grant. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has been awarded $184,613 in Rescue Squad Assistance Fund grant funding from the Office of Emergency Medical Services. Funds will be used to pay for half the cost of an ambulance approved in the FY23 Capital Improvement Plan. FISCAL IMPACT: The $184,613 grant will be used to pay for half the cost of this ambulance. STAFF RECOMMENDATION: Staff recommends accepting the Rescue Squad Assistance Fund grant and appropriating $184,613 in state grant revenue to account 10-032-0100-48335 and $184,613 to state grant expenditure account, 10-032-3210-55856 for the purpose stated above. Budget Entry Date GL Account Account Name Increase/ (Decrease)Description 7/11/2022 10‐032‐0100‐48335 Fire State Grants Revenue 184,613 Appropriate RSAF grant funding for ambulance 7/11/2022 10‐032‐3210‐55856 Fire State Grants 184,613 Appropriate RSAF grant funding for ambulance Item #6C Date: 07/11/2022 July 11, 2022 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Western Virginia Regional Jail Authority Recommend Steve Garber to replace B. Todd Clingenpeel as alternate for the remainder of the term ending December 31, 2022. Vacancies Board of Appeals (USBC) Need one alternate, five-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS July 11, 2022 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Ann Tripp 12-31-24 Rev. C. Todd Hester 12-31-22 Dr. Forest Jones 12-31-23 AT LARGE MEMBERS: Patrick Kenney 12-31-22 Helen Ferguson 12-31-23 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-26 Robert S. Fry, III 1-01-23 David A. Botts 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-23 ALTERNATES: David Hodges 12-12-26 Vacant Chelsea Dyer 8-09-25 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-22 Janie Whitlow 11-30-23 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-23 Jeff Zoller 3-1-23 Steve Belanger 11-13-23 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit John E. Saunders Alternate: James E. Taliaferro, II MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal W illiams Kevin Meeks Rosemary Walker Cheryl Wilkinson Tamara Starnes Parent Rep Vacant Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant W endel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 Paul C. Kuhnel 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-25 Macel Janoschka 3-09-25 Sean B. Kosmann 12-14-24 Clark “Rob” Robinson Jr. 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-23 Cole Keister 8-09-24 Pat Dew 3-01-24 Janie Whitlow 4-09-24 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-24 Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-23 J. Chris Conner 8-12-23 Margaret Humphrey 8-12-23 Garry Lautenschlager 11-23-22 Teresa Hernandez 4-26-23 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Dee King 7-31-26 Vicki Daulton 7-26-23 Reid Garst 7-31-26 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-24 Daniel L. Hart 2-14-24 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years John E. Saunders 6-30-24 Dee King 6-30-23 James W. Wallace III 6-30-24 *Losing one seat on this Board due to RVARC reorganization MEMBER EXPIRATION OF TERM ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-2023 Mike McEvoy (Citizen At-large) 12-13-2025 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Vacant 6-30-22 Skip Lautenschlager 9-26-23 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-2023 W illiam “Bill” Jones 6-30-2023 Alternate: Byron R. Foley 6-30-2023 Alternate: John Saunders 6-30-2023 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa-Sizemore Hernandez 12-31-24 Andy Raines 12-31-22 Artice Ledbetter 12-31-22 David Preston 12-31-23 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Betty McCrary 12-1-22 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byr on Randolph Foley 11-13-23 (vacant - full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-23 Vacant 6-30-23 Alternate: James E. Taliaferro, II 6-30-23 Alternate: Charles E. VanAllman, Jr. 6-30-23 MEMBER EXPIRATION OF TERM VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 term s only) Dr. Forest I. Jones 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-22 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-2026 H. Robert Light 2-3-2024 Crystal Williams(Alternate for Taliaferro) 2-3-2026 vacant (alternate for Light) 2-3-2024 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-2022 (Requires Oath of Office) W illiam D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major B. Todd Clingenpeel