HomeMy WebLinkAbout6/27/2022 - City Council - Agenda -Regular
City Counci l Meeting
AGENDA
Monday, June 27, 2022, 6:30 P M
Work S es s io n is c ancelled for June 27, 2022
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
W O R K SE SSIO N IS CANCELLE D
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing component for the same meeting. T he following have signed up to speak at this
meeting:
1) Shirley C onverti - 216 Union Street - Vape Stores
2) J ohn Breen - 142 Bogey Lane - Perplexed 2
B.Minutes
C onsider acceptance of the J une 13, 2022, Work Session and Regular Meeting Minutes.
C .F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the eleven months
ending May 2022.
5.Old Business
A.Vacation of Right of Way
C onsider ordinance on second reading permanently vacating and disposing of an approximate
.137 acres of a 16' unopened alley situated in the center of Salem Iron and Metal between
Indiana Street and Florida Street for Daryl Beckner. (Approved on first reading at the J une 13,
2022, meeting)
6.New Business
A.Worker’s Compensation Cov erage for T hose P articipating in the Sheriff Department’s
Volunteer Auxiliary Deputy P rogram
C onsider the adoption of Resolution 1436 Authorizing the City to Provide Worker ’s
C ompensation C overage for T hose Participating in the Sheriff Department’s Volunteer
Auxiliary Deputy Program
B.Salem High School F orensics Team
C onsider the adoption of Resolution 1434 honoring the Salem High School Forensics Team
for winning the Virginia HIgh School League State Championship.
C .Salem High School Track State Championship
C onsider the adoption of Resolution 1435 honoring Peyton Lewis of Salem High School for
winning Virginia High School League State Championships in Indoor and Outdoor Events.
D.K anawha Stone
C onsider setting bond for erosion and sediment control, landscaping, and physical
improvements for Kanawha Stone. Audit - Finance Committee
E.Craghead L awson Storm Sewer Construction
C onsider setting bond for erosion and sediment control for C raghead Lawson Storm Sewer
C onstruction. Audit - Finance Committee
F.L ayman Distributing Company
C onsider setting bond for erosion and sediment control and landscaping for Layman
Distributing Company. Audit - Finance C ommittee
G.Appropriation of F unds
C onsider request to appropriate fund balance for Downtown Improvements from Union Street
to South Broad Street. Audit - Finance Committee
H.Appropriation of Bond P roceeds
C onsider request to appropriate 2022B bond proceeds for the Moyer Sports Complex
Renovation. Audit - Finance Committee
I.Appropriation of F unds
C onsider request to appropriate fund balance for Hanging Rock Battlefield Trail Phase 2.
Audit - Finance C ommittee
7.Adjournment
Item #4B
Date: 6/27/2022
City Council Meeting
MINUTES
Monday, June 13, 2022, 6:30 PM
Work Session 6:00 P.M. Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1. Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on June 13, 2022, at 6:00 p.m., there being present the following members
of said Council to wit: Renée Ferris Turk, Mayor (participated remotely); James W.
Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D.
Jones, and John Saunders; with James W. Wallace, III, Vice-Mayor, presiding;
together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City
Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Larado
Robinson, Director of Water and Sewer Department; Will Simpson, City Engineer;
Crystal Williams, Assistant to the City Manager; Laura Lea Harris, Deputy Clerk
of Council; Dr. Curtis Hicks, Superintendent of Salem City Schools; Mandy Hall,
Director of Business Services for Salem City Schools; and David Preston,
Chairman of Salem City School Board; and the following business was transacted;
Vice-Mayor Wallace reported that this date, place, and time had been set in order
for the Council to hold a work session; and
2. New Business
A. Discussion Item
Well Infrastructure Project
WHEREAS, Larado Robinson, Director of Water and Sewer Department,
presented an update to Council on the City of Salem's current water
treatment plant capacity, the Department of Environmental Quality's
proposed river intake limitations, and the proposed solution and cost for
two wells. Discussion was held on this information by Council; and
WHEREAS, Dr. Curtis Hicks, Superintendent of Salem City Schools,
presented a request for additional funding from the City of Salem for staff
salary needs. Discussion was held. Ms. Hall was requested to provide for
Council the figure for savings from unfilled positions. Staff and Council
will study this request; and
WHEREAS, Mr. Foley referred to other requests that had been made of
Council that would need to be responded to. He also stated that he felt
alternatives should be considered for the rebate that had been studied at a
previous Work Session. Mr. Taliaferro is working on this currently; and
3. Adjournment
WHEREAS, there being no further business, Vice-Mayor Wallace adjourned the
meeting at 6:24 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor (remote); James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and John Saunders; with James W. Wallace, III, Vice-Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Will Simpson, City Engineer; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney.
2. Pledge of Allegiance
Vice-Mayor Wallace requested that Mr. Light read a request from Mayor Turk to
participate remotely in this Council meeting. The request from Mayor Turk stated:
"In accordance with Section 2.2-3708.2 1(B) of the Code of the Commonwealth of
Virginia and the Remote Participation Policy of the City of Salem, I hereby request
to participate remotely due to a personal matter, specifically that I am out of
town.”
Randy Foley motioned to accept the remote participation of Mayor Turk.
John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Wallace
Abstain: Turk
3. Bid Openings, Awards,
Recognitions
There were none.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing component for the same meeting. The following have
signed up to speak at this meeting:
No citizens signed up to speak at this meeting.
B. Minutes
Consider acceptance of the May 23, 2022 Work Session and Regular Meeting
Minutes.
The minutes were accepted as written.
5. Old Business
A. Vacation of Right of Way
Receive Report of viewers and consider ordinance on first reading permanently
vacating and disposing of an approximate .137 acres of a 16' unopened
alley situated in the center of Salem Iron and Metal between Indiana Street and
Florida Street for Daryl Beckner (As advertised in the April 7 and 14, 2022
issues of the Salem Times-Register).
Mr. Taliaferro explained that the request is to vacate a paper alley that runs between
9th Street and the railroad tracks at Hedge Metal. He stated that the viewers met
and recommend approval of the vacation contingent on the following conditions:
1)the City retains a public utility easement across the entire width and length of the
vacated alley; 2) that the City require the petitioner to install an access gate along
9th Street the entire width of the vacated alley so that the City has access to the
sewer line that runs down the alley; and 3) in the event of an emergency any debris
must be cleared from the easement within two hours of notification. In the event of
a non-emergency access need, debris must be cleared within two business days of
being notified.
Mr. Foley asked if this particular situation is unique.
Mr. Taliaferro responded that the City has vacated right of ways and retained public
utility easements in the past. He does not remember one that was specifically like
this one.
Mr. Jones asked if the petitioners are aware of these conditions. The petitioners were
present and responded affirmatively.
Mr. Foley asked what the penalty would be if the conditions are not met. Mr.
Guynn responded that it would become necessary to go through an injunction
process to enforce the ordinance.
Mr. Jones asked if there was anything that needed to be added to the ordinance
relating to penalties. The consensus was that the ordinance is appropriate as it
stands.
Mr. Taliaferro noted that it is not customary to have to routinely perform repairs and
this would be an unusual event to have to access the property immediately.
Mayor Turk asked if the property were to be sold, would this convey with the
property. Mr. Guynn and Mr. Taliaferro responded that it would.
Randy Foley motioned to receive the report of viewers and adopt ordinance on first
reading permanently vacating and disposing of an approximate .137 acres of a 16'
unopened alley situated in the center of Salem Iron and Metal between Indiana
Street and Florida Street for Daryl Beckner. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
B. Budget Ordinance
Consider ordinance on second reading adopting the budget for the 2022-2023
fiscal year.
It was noted that the State budget has not been passed yet and there would
potentially need to be amendments to this budget.
Ms. Jordan clarified that this is correct; however, the State budget does not have any
material impact on the City's budget. Any small changes that would need to be
made could be brought back to Council at a later time.
Mr. Foley asked if this would likely be on the School side, and Ms. Jordan
responded that this was correct.
She noted that one change that has been made since the original budget proposal was
submitted was that we were notified by the Virginia Department of Emergency
Management that the City received a grant for generator work at the Civic Center.
An amendment was made to add this State Grant in the amount of $154,800 to the
Civic Center budget. That is the only change that has been made to what was
presented since the first reading and vote on the budget.
John Saunders motioned to adopt ordinance on second reading adopting the budget
for the 2022-2023 fiscal year. William Jones seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
C. Budget Appropriation Ordinance
Consider ordinance on second reading appropriating funds for the 2022-2023
fiscal year budget.
Randy Foley motioned to adopt ordinance on second reading appropriating funds for
the 2022-2023 fiscal year budget. John Saunders seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
6. New Business
A. TAP Lease
Receive request for renewal of the lease on the old N & W Railway Passenger
Station for the Head Start Program for period July 1, 2022, through June 30,
2025.
Mr. Wallace noted that the City has received a request for renewal of the lease on
the old N & W Railway Passenger Station building for the Head Start program from
July 1, 2022 to June 30, 2025.
Mr. Light explained that the City has leased this space to TAP for a number of
years and that the lease remains the same as it has been with the exception of one
item that has been added to the new lease. A termination for convenience by either
side with a six-month written notification has been added to the new lease.
Mr. Jones asked what the conditions or parameters would be for terminating the
lease.
Mr. Light clarified that with a termination for convenience there would not have to
be a reason with six months notification given by either side.
Mr. Jones gave the example that if the Railroad decided to come in and make this a
stop, the lease could be ceased by the City.
John Saunders motioned to authorize the City Manager to finalize and execute a
lease agreement with Total Action for Progress in the Roanoke Valley (TAP) for
City property located at 1031 South College Avenue. William Jones seconded the
motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
B. Performance Agreement with Moe's
Consider a request authorizing the City Manager to finalize and execute a
Performance Agreement between Shiv Kripa, LLC, the City of Salem, and the
Economic Development Authority of the City of Salem. Continued from the
May 23, 2022 Council meeting.
Mr. Taliaferro gave background information. He noted that the EDA has approved
a Performance Agreement with Moe’s, and this is for City Council's consideration
as well. The Performance Agreement is based on improvement in real estate
value.
The net increase realized by any rehabilitation or renovation that was done in
converting from Zaxby's to Moe's is what a grant to Moe's would be based on. The
proposal is that thirty percent of that value be granted annually for up to three years
as a grant to Moe's. The grant is capped at $30,000.
Mr. Jones asked to clarify if this grant is to the property owner or the owner of the
business. Mr. Taliaferro noted that the grant is to the property owner.
Randy Foley motioned to authorize the City Manager to finalize and execute a
Performance Agreement between Shiv Kripa, LLC, the City of Salem, and the
Economic Development Authority of the City of Salem. John Saunders seconded
the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
C. Boards and Commissions
Consider appointments to various boards and commissions.
John Saunders motioned to reappoint Betty Waldron to the Fair Housing Board for
a three-year term ending July 1, 2025; to reappoint Neil Conner, Reid Garst, and
Denise P. King to the Planning Commission and NPDES Citizens' Committee for
four-year terms ending July 31, 2026; and to reappoint Dr. Forest I. Jones to the
Virginia Western Community College Local Advisory Board for a four-year term
ending June 30, 2026. Randy Foley seconded the motion.
Ayes: Foley, Jones, Saunders, Turk, Wallace
7. Adjournment
Mr. Wallace pointed out to the citizens in attendance a couple of vacancies that
currently exist on the Board of Appeals and the Board of Zoning Appeals and
encouraged anyone that would like to serve the City to reach out to Mrs. Harris for
an application.
Mr. Foley noted that these vacancies are for alternate positions.
The meeting was adjourned at 6:46 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-21 2,302,373$ -$ 0%-$ -
General Property Taxes 40,605,600 36,279,804 89%31,083,116 5,196,688
Other Local Taxes 22,027,515 22,381,266 102%19,017,325 3,363,941
Permits and Licenses 337,800 361,879 107%293,386 68,493
Fines and Forfeitures 61,000 89,336 146%49,524 39,812
Revenue from Use of Money and Property 867,809 604,423 70%532,783 71,640
Charges for Services 3,357,271 2,879,757 86%2,546,749 333,007
Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 -
Payment in Lieu of Taxes from Water Fund 181,000 165,525 91%164,217 1,308
Miscellaneous Revenue 381,977 481,716 126%348,884 132,832
Non-Categorical Aid 3,688,907 945,762 26%1,019,872 (74,110)
Shared Expenses 1,558,777 1,259,064 81%1,159,489 99,575
Categorical Aid 8,218,669 6,099,586 74%12,029,185 (5,929,599)
Non-Revenue Receipts 75,913 75,910 0%14,916 60,995
Total Revenues 86,824,611 74,784,028 86%71,419,445 3,364,583
Expenditures:
General Government 7,516,046 6,421,814 85%6,185,460 236,354
Judicial Administration 2,487,895 2,181,250 88%2,108,022 73,228
Public Safety 18,882,439 16,270,071 86%16,085,559 184,511
Public Works 11,825,143 8,099,798 68%13,818,096 (5,718,298)
Health and Welfare 5,222,184 4,167,632 80%4,262,321 (94,689)
Education 23,971,731 23,971,731 100%23,121,497 850,234
Parks, Recreation and Cultural 6,443,329 5,259,893 82%4,750,018 509,876
Community Development 2,873,195 2,301,075 80%2,663,866 (362,790)
Non-Departmental 6,366,275 5,910,822 93%5,798,743 112,079
Contingency 1,136,374 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Total Expenditures 86,824,611 74,584,086 86%78,793,581 (4,209,496)
Revenues Over/(Under) Expenditures -$ 199,943$ (7,374,136)$ 7,574,079$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Eleven Months Ending May 31, 2022
Item #4C
Date: 6/27/2022
Schedule B
0
50000
100000
150000
200000
250000
300000
350000
400000
450000
500000
550000
600000
650000
700000
750000
800000
850000
900000
950000
1000000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2019 - 2022
FY2019 FY 2020 FY 2021 FY 2022
Schedule C
50000
100000
150000
200000
250000
300000
350000
400000
450000
500000
550000
600000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2019 - 2022
FY2019 FY2020 FY2021 FY2022
Schedule D
0
25000
50000
75000
100000
125000
150000
175000
200000
225000
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2019 - 2022
FY2019 FY2020 FY 2021 FY2022
City of Salem, Virginia
Debt Outstanding
For Period Ending May 31, 2022
Schedule E
Balance Principal Balance
7/1/2021 Issuances Payments 5/31/2022
City Debt Outstanding
2011 Union First Market Refunding Bonds 1,170,792$ -$ (399,960)$ 770,832$
2013 Public Improvement Bonds 1,156,400 - (89,425) 1,066,975
2016B Public Improvement Bonds 717,601 - (136,521) 581,080
2019 Public Improvement Bonds 4,670,000 - (195,000) 4,475,000
2020 Public Improvement Bonds 2,375,000 - (215,000) 2,160,000
2020 Public Improvement Refunding Bonds 5,519,026 - (530,890) 4,988,136
2021 Public Improvement Refunding Bonds 1,555,000 - (30,000) 1,525,000
2022B Public Improvement Bonds - 15,080,000 - 15,080,000
Total City Debt Outstanding 17,163,819 15,080,000 (1,596,796) 30,647,023
School Debt Outstanding
2011 Union First Market Refunding Bonds 2,049,208 - (700,040) 1,349,168
2012A Public Improvement Bonds 5,727,000 - (477,250) 5,249,750
2013 Public Improvement Bonds 3,563,600 - (275,575) 3,288,025
2020 Public Improvement Bonds 23,835,000 - (140,000) 23,695,000
Total School Debt Outstanding 35,174,808 - (1,592,865) 33,581,943
Total Debt Outstanding 52,338,627$ 15,080,000$ (3,189,661)$ 64,228,966$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending May 31, 2022
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2021 12,736,529$
Revenues:
Federal Grants 11,023,764$ 1,725,195$ -$ 1,725,195$ 9,298,569$ 186,243$
State Grants 8,630,523 877,751 - 877,751 7,752,772 483,106
Proceeds From Debt Issuance 31,340,422 46,420,419 - 46,420,419 (15,079,997) 15,080,000
Interest Income 48,326 63,690 - 63,690 (15,364) 15,380
Transfer From General Fund 2,614,988 2,614,987 - 2,614,987 1 290,350
Total Revenues 53,658,023 51,702,042 - 51,702,042 1,955,981 16,055,079
Expenditures:
Fire Truck 2020 698,200 698,200 - 698,200 - 687,674
Next Generation 911 378,493 160,400 - 160,400 218,093 89,057
Street Department Equipment 2016 522,046 522,046 - 522,046 - 39,046
Colorado St Bridge Replacement 6,450,000 628,177 276,493 904,670 5,545,330 388,242
Apperson Drive Bridge Replacement 3,364,939 458,675 294,048 752,723 2,612,216 141,100
Street Department Equipment 2019 718,342 718,342 - 718,342 - 46,182
VDOT E Main Project UPC 8753 217,955 165,885 - 165,885 52,070 -
Street Department Equipment 2020 1,221,293 1,201,137 8,818 1,209,955 11,338 194,814
Hanging Rock Battlefield Phase 2 570,310 153,130 6,392 159,522 410,788 7,957
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 97,500 92,000 189,500 914,900 37,698
Kiwanis Field Lighting Upgrades 644,727 644,727 - 644,727 - 182
Longwood Park Restroom Replacement 150,000 129,574 - 129,574 20,426 124,837
Library Sidewalk Replacement 36,800 38,048 - 38,048 (1,248) 38,048
Kiwanis Roof/Infrastructure Renovations 399,919 15,827 3,282 19,109 380,810 7,518
Moyer Sports Complex Renovation 878,289 679,304 198,984 878,288 1 674,304
Mason Creek Greenway Phase 3 2,610,310 17,737 451,142 468,879 2,141,431 17,737
Downtown Impr - E Main St/Broad St 974,799 850,129 - 850,129 124,670 5,589
Downtown Impr - E Main St/Broad St-CDBG 250,000 250,000 - 250,000 - -
Downtown Impr - CDBG Community Impr 285,000 27,983 25,165 53,148 231,852 853
Downtown Impr - E Main St/Union St 1,453,861 114,693 4,200 118,893 1,334,968 55,725
Downtown Impr - E Main St/Market St 3,629,869 107,357 64,927 172,284 3,457,585 43,387
Capital Projects Local Reserve 8,121 - - - 8,121 -
Transfer to Schools-2020 Bonds 27,000,000 22,519,344 - 22,519,344 4,480,656 4,689,331
2022 Bond Costs - 79,400 - 79,400 (79,400) 79,400
Total Expenditures 53,617,673$ 30,279,115$ 1,425,451$ 31,704,566$ 21,913,107$ 7,368,681
Fund Balance, May 31, 2022 21,422,927$
Schedule G
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 39,501,333$ 36,186,320$ 92%34,505,058$ 1,681,262$
Other Electric Revenue 761,000 588,591 77%525,578 63,013
CARES Act Utility Funding - - 0%156,064 (156,064)
ARPA Municipal Utility Funding - 37,718 0%- 37,718
Gain on Sale of Assets - - 0%6,027 (6,027)
Reserve for Encumbrances 8,829,167 - 0%- -
Total Operating Revenues 49,091,500 36,812,628 75%35,192,727 1,619,902
.
Operating Expenses
Other Power Generation - Operation 80,000 58,343 73%33,870 24,474
Other Power Generation - Maintenance 98,613 79,406 81%26,918 52,488
Purchased Power 20,540,000 18,489,264 90%17,086,832 1,402,433
Transmission - Operation 7,510,500 7,517,081 100%6,196,059 1,321,022
Transmission - Maintenance 14,000 2,941 21%3,171 (230)
Distribution - Operations 944,150 922,166 98%799,035 123,131
Distribution - Maintenance 1,221,665 1,059,050 87%917,203 141,846
Customer Service 598,409 513,517 86%503,944 9,573
Administration & General - Operation 2,854,285 1,056,691 37%1,426,614 (369,922)
Administration & General - Maintenance 189,490 153,056 81%109,723 43,333
Depreciation - 1,248,694 0%1,206,864 41,830
Capital 11,315,429 7,054,622 62%4,495,402 2,559,220
Contingency 564,959 - 0%- -
Total Operating Expenses 45,931,500 38,154,831 83%32,805,633 5,349,198
Income (loss) Before Transfers 3,160,000 (1,342,203) 2,387,093 (3,729,296)
Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 0%(3,160,000) -
Income (loss)-$ (4,502,203)$ (772,907)$ (3,729,296)$ Income (loss)-$ (9,004,405)$ (1,545,814)$ (7,458,592)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Eleven Months Ending May 31, 2022
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,049,799$ 6,654,415$ 94%6,366,804$ 287,611$
Other Revenue 380,000 355,240 93%281,860 73,380
CARES Act Utility Funding - - 0%31,490 (31,490)
ARPA Municipal Utility Funding - 8,355 0%- 8,355
Gain On Sale Of Assets 5,207 40,107 770%- 40,107
Reserve for Encumbrances 504,038 - 0%- -
Appropriated from Net Position 1,660,000 - 0%- -
Total Operating Revenues 9,599,044 7,058,116 74%6,680,154 377,962
.
Operating Expenses
Salaries of Personnel 810,926 799,718 99%708,661 91,056
Fringe Benefits 375,370 359,568 96%323,009 36,559
Contractual Services 750,582 472,203 63%414,505 177,990
Printing and Binding 1,500 471 31%409 62
Advertising 2,000 1,703 85%195 1,508
Utilities 417,200 358,191 86%354,050 4,142
Communications 5,800 3,970 68%3,642 327
Insurance 29,750 28,174 95%28,070 104
Travel and Training 9,800 5,659 58%2,066 3,594
Miscellaneous 58,834 54,707 93%58,412 (3,705)
Materials and Supplies 209,616 158,298 76%92,568 65,730
Depreciation - 783,715 0%784,690 71,585
Capital 1,401,811 177,746 13%72,519 105,227
Contingency 311,040 - 0%- -
Total Production Expenses 4,384,229 3,204,122 73%2,842,795 361,327
Salaries of Personnel 633,244 468,913 74%480,737 (11,824)
Fringe Benefits 301,120 220,528 73%228,065 (7,537)
Contractual Services 705,067 603,538 86%480,386 123,152
Communications 4,950 3,497 71%2,932 565
Insurance 24,000 21,780 91%23,437 (1,658)
Lease/Rent of Equipment 2,000 1,669 83%1,669 (0)
Travel and Training 5,300 3,151 59%503 2,647
Miscellaneous 24,834 21,876 88%23,268 (1,391)
Miscellaneous Credits (240,000) (221,037) 92%(205,998) (15,039)
Materials and Supplies 152,354 132,679 87%86,567 46,112
Depreciation - 97,527 0%88,715 8,812
Capital 1,939,926 173,253 9%529,925 (356,672)
Interest Obligations 1,481,020 294,125 20%338,435 (44,309)
Total Distribution Expenses 5,033,815 1,821,500 36%2,078,641 (257,141)
Income (loss) Before Transfers 181,000 2,032,495 1,758,718 273,777
Transfers (Payment in Lieu of taxes)(181,000)(165,525) 91%(164,217) (1,308)
Income (loss)-$ 1,866,970$ 1,594,501$ 272,469$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Eleven Months Ending May 31, 2022
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,756,019$ 6,325,831$ 94%6,147,126$ 178,705$
Other Revenue 149,000 141,329 95%95,662 45,668
CARES Act Utility Funding - - 0%33,530 (33,530)
ARPA Municipal Utility Funding - 7,082 0%- 7,082
Reserve for Encumbrances 846,533 - 0%- -
Appropriated from Net Position 950,000 - 0%- -
Total Operating Revenues 8,701,552 6,474,243 74%6,276,318 197,925
.
Operating Expenses
Salaries of Personnel 717,508 607,448 85%519,182 88,265
Fringe Benefits 337,897 266,703 79%243,526 23,178
Contractual Services 3,900,243 2,369,905 61%2,540,975 (171,071)
Printing and Binding 1,500 194 13%- 194
Advertising 9,500 9,214 97%674 8,540
Utilities 4,500 3,245 72%3,704 (459)
Communications 14,700 14,708 100%13,164 1,544
Insurance 18,000 11,874 66%11,836 38
Lease/Rent of Equipment 3,000 1,669 56%1,669 0
Travel and Training 9,000 5,817 65%1,117 4,700
Miscellaneous 36,834 30,090 82%34,650 (4,559)
Miscellaneous Credits (325,000) (158,135) 49%(127,492) (30,642)
Materials and Supplies 111,315 36,828 33%25,909 10,919
Depreciation - 1,256,015 0%1,217,994 38,021
Capital 1,631,673 284,455 17%835,315 (550,860)
Interest Obligations 1,631,321 93,304 6%132,946 (39,642)
Bond Costs - 34,961 0%- 34,961
Contingency 599,561 - 0%- -
Total Operating Expenses 8,701,552 4,868,295 56%5,455,168 (586,873)
Income (loss) before Transfers - 1,605,948 821,150 784,798
Income (loss)-$ 1,605,948$ 821,150$ 784,798$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Eleven Months Ending May 31, 2022
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 302,600$ 355,756$ 118%185,826$ 169,930$
Box office shows 960,000 1,106,745 115%168,694 938,051
Catering and concessions 120,000 138,954 116%23,759 115,195
Merchandise and commissions 103,000 201,703 196%39,829 161,874
Static advertising 48,000 41,867 87%26,500 15,367
Miscellaneous income 16,000 14,496 91%31,346 (16,850)
Salem Fair 563,000 532,019 94%(3,500) 535,519
Reserve for encumbrances 11,914 - 0%- -
Gain on Sale of Assets - - 0%5,805 (5,805)
Shuttered Venue Operator Grant (SVOG)- 1,268,542 0%- 1,268,542
Total Operating Revenues 2,124,514 3,660,080 172%478,259 3,181,821
Operating Expenses
Salaries of personnel 1,064,979 917,874 86%779,832 138,042
Fringe benefits 460,057 353,079 77%342,370 10,709
Maintenance and contractual services 274,968 204,044 74%97,572 106,472
Printing and binding 500 116 23%- 116
Advertising 25,000 21,154 85%21,880 (726)
Utilities 221,600 272,594 123%179,788 92,806
Communications 13,900 11,404 82%11,667 (264)
Insurance 21,000 27,138 129%23,577 3,561
Leases and Rentals 1,000 3,167 317%- 3,167
Travel and training 4,300 4,413 103%199 4,214
Miscellaneous 89,948 79,474 88%70,369 9,105
Show expense 1,040,000 1,155,639 111%168,025 987,613
Fair 2020 expense 443,080 521,732 118%8,870 512,862
Tournaments - 643 0%- 643
Materials and supplies 36,846 23,770 65%7,358 16,412
Capital - 4,217 0%160,877 (156,659)
Depreciation - 259,585 0%280,648 (21,063)
Contingency 86,504 - 0%- -
Total Operating Expenses 3,783,682 3,860,043 102%2,153,032 1,707,010
Income (loss) Before Transfers (1,659,168)(199,963) (1,674,773)1,474,810
Transfers 1,659,168 1,520,904 92%1,601,135 (80,231)
Income (loss)-$ 1,320,941$ (73,638)$ 1,394,579$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Eleven Months Ending May 31, 2022
Schedule K
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 378,080$ 457,487$ 121%118,558$ 338,929$
Concessions 106,756 143,106 134%11,550 131,557
Moyer Concessions 46,363 45,201 97%56,075 (10,874)
Salem High Concessions 7,200 1,591 22%1,396 195
Total Operating Revenues 538,399 647,386 120%187,578 459,807
.
Operating Expenses:
Salaries of personnel 193,823 178,892 92%127,179 51,713
Fringe benefits 81,405 54,145 67%53,896 249
Contractual services 5,719 5,494 96%5,859 (365)
Printing and binding 300 1,034 345%21 1,012
Laundry and Cleaning 10,000 - 0%2,174 (2,174)
Communications 300 141 47%132 9
Insurance 1,200 1,740 0%1,642 97
Miscellaneous 114,661 130,500 114%33,386 97,114
Materials and supplies 128,542 141,040 110%45,944 95,097
Depreciation - 4,018 0%4,018 -
Contingency 6,214 - 0%- -
Total Catering Expenses 542,164 517,004 95%274,252 242,752
Salaries of Personnel 41,473 43,193 104%9,895 33,298
Fringe Benefits 11,219 7,658 68%2,762 4,896
Contractual services - 3,784 0%- 3,784
Miscellaneous 33,750 51,516 153%2,490 49,026
Materials and Supplies 25,600 39,994 156%4,076 35,917
Total Concessions Expenses 112,042 146,145 130%19,224 126,921
Salaries of Personnel 18,720 15,944 85%29,329 (13,385)
Fringe Benefits 4,922 3,093 63%11,315 (8,222)
Contractual services 2,500 2,292 92%2,292 -
Miscellaneous 4,400 6,386 145%8,264 (1,877)
Materials and Supplies 9,600 10,314 107%16,973 (6,659)
Total Moyer Expenses 40,142 38,029 95%68,172 (30,143)
Salaries of Personnel 4,155 901 22%865 36
Fringe Benefits 949 108 11%106 3
Miscellaneous - - 0%4 (4)
Materials and Supplies 1,880 1,196 64%92 1,104
Total Salem High Expenses 6,984 2,205 32%1,066 1,139
Income (loss) Before Transfers (162,933)(55,997)(175,135)119,138
Transfers 162,933 - 0%- -
Income (loss)-$ (55,997)$ (175,135)$ 119,138$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Eleven Months Ending May 31, 2022
Catering
Concessions
Schedule L
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,222,030$ 6,331,003$ (108,973)$
Revenue
Premiums Paid - City 5,400,000 4,347,126 81% 4,333,864 13,262
Premiums Paid - School 4,410,000 3,742,469 85% 3,650,055 92,414
Premiums Paid - Retirees 910,000 724,994 80% 816,711 (91,717)
Dental Premiums Paid 604,300 494,335 82% 506,427 (12,092)
Interest Earnings 22,000 17,218 78% 18,474 (1,256)
Miscellaneous - 5,346 0% 13,891 (8,545)
Total Year to Date Revenues 11,346,300 9,331,488 82% 9,339,422 (7,934)
Expenses
Health Claims 10,237,109 8,180,948 80% 8,608,683 (427,735)
Dental Claims 604,300 443,552 73% 445,796 (2,244)
Employee Health Clinic 440,691 324,482 74% 330,523 (6,041)
Consulting Services 52,400 73,574 140% 58,657 14,917
Miscellaneous 11,800 3,817 32% 3,675 142
Total Year to Date Expenses 11,346,300 9,026,373 80% 9,447,334 (420,961)
Ending Net Position -$ 6,527,145$ 6,223,091$ 304,054$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Nine Months Ending April 30, 2022
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending May 31, 2022
Schedule M
FV as a
Cash Value Net Change Fair Value % of
5/31/2022 in Fair Value 5/31/2022 Portfolio
Demand & Time Deposits
Concentration Account 139,832,475$ -$ 139,832,475$ 85.3%
Payroll Account 10,096 - 10,096 0.0%
Revenue Recovery Account 11,656 - 11,656 0.0%
Utility Billing Account 25,142 - 25,142 0.0%
Box Office Account 1,146,056 - 1,146,056 0.7%
Held as Fiscal Agent of:
Cardinal Academy 597,278 - 597,278 0.4%
Court Community Corrections 1,288,339 - 1,288,339 0.8%
Held on Behalf of:
Economic Development Authority 399,339 - 399,339 0.2%
Total Demand & Time Deposits 143,310,381 - 143,310,381 87.4%
Investments
Local Government Investment Pool (LGIP) 16,906 - 16,906 0.0%
Local Government Investment Pool EM (LGIP EM*) 864,356 24,294 888,650 0.5%
VA State Non-Arbitrage Program (SNAP) 19,924,163 - 19,924,163 12.1%
Total Investments 20,805,425 24,294 20,829,719 12.6%
Total Deposits and Investments 164,115,806$ 24,294$ 164,140,100$ 100.0%
* Extended Maturity
Item # 5A
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider ordinance on second reading permanently vacating and
disposing of an approximate .137 acres of a 16’ unopened alley
situated in the center of Salem Iron and Metal between Indiana Street
and Florida Street for Daryl Beckner (Approved on first reading at the
June 13, 2022, meeting).
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
The City of Salem received a request from Daryl W. Beckner to vacate an approximate .137
acres of an unopened alley situated in the center of Salem Iron and Metal. The right of way is
bounded on the north by 9th Street and the south by the Norfolk Southern Railway and by the
following:
On the east by:
Indiana Street (Tax Parcel #198-3-8)
Indiana Street (Tax Parcel #198-3-9)
Indiana Street (Tax Parcel #198-3-10)
Indiana Street (Tax Parcel #198-3-11)
Indiana Street (Tax Parcel #186-6-1)
And on the west by:
Florida Street (Tax Parcel #198-3-1) Florida Street (Tax Parcel #198-3-2) Florida Street (Tax
Parcel #198-3-3) Florida Street (Tax Parcel #198-3-4) Florida Street (Tax Parcel #198-3-5)
Florida Street (Tax Parcel #198-3-6) Florida Street (Tax Parcel #198-3-7)
Section 15.2-2006 of the Code of Virginia below addresses the process for consideration of
such requests:
§ 15.2-2006. Alteration and vacation of public rights-of-way; appeal from
decision.
In addition to (i) the powers contained in the charter of any locality, (ii) any powers now had by such
governing bodies under the common law or (iii) powers by other provisions of law, public rights -of-way in
localities may be altered or vacated on motion of such governing bodies or on application of any person
after notice of intention to do so has been published at least twice, with at least six days elapsing between
the first and second publication, in a newspaper having general circulation in the locality. The notice shall
specify the time and place of a hearing at which persons affected may appear and b e heard. The cost of
publishing the notice shall be taxed to the applicant. At the conclusion of the hearing and on application of
any person, the governing body may appoint three to five people to view such public right -of-way and
report in writing any inconvenience that would result from discontinuing the right-of-way. The governing
body may allow the viewers up to fifty dollars each for their services. The sum allowed shall be paid by
the person making the application to alter or vacate the public right-of-way. From such report and other
evidence, if any, and after the land owners affected thereby, along the public right-of-way proposed to be
altered or vacated, have been notified, the governing body may discontinue the public right-of-way. When
an applicant requests a vacation to accommodate expansion or development of an existing or proposed
business, the governing body may condition the vacation upon commencement of the expansion or
development within a specified period of time. Failing to commence with in such time may render the
vacation, at the option of the governing body, void. A certified copy of the ordinance of vacation shall be
recorded as deeds are recorded and indexed in the name of the locality. A conditional vacation shall not
be recorded until the condition has been met.
Any appeal shall be filed within sixty days of adoption of the ordinance with the circuit court for the locality
in which the public right-of-way is located.
STAFF RECOMMENDATION:
Staff recommends Council adopt ordinance on second reading.
{00469380.DOCX }
AN ORDINANCE enacted pursuant to the provisions of Section 15.2-2272 of the 1950 Code of
Virginia, as amended, providing for vacating a right of way in the City of Salem, Virginia.
WHEREAS, Daryl Beckner submitted an application to the City of Salem pursuant to Virginia
Code Section 15.2-2272 to vacate and dispose of an unopened 16’ alley situated between Indiana Street
and Florida Street; and
WHEREAS, the unopened alley right of way is bounded on the north by 9th Street and the south
by the Norfolk Southern Railway and by the following:
On the east by:
Indiana Street (Tax Parcel #198-3-8)
Indiana Street (Tax Parcel #198-3-9)
Indiana Street (Tax Parcel #198-3-10)
Indiana Street (Tax Parcel #198-3-11)
Indiana Street (Tax Parcel #186-6-1)
And on the west by:
Florida Street (Tax Parcel #198-3-1)
Florida Street (Tax Parcel #198-3-2)
Florida Street (Tax Parcel #198-3-3)
Florida Street (Tax Parcel #198-3-4)
Florida Street (Tax Parcel #198-3-5)
Florida Street (Tax Parcel #198-3-6)
Florida Street (Tax Parcel #198-3-7),
as shown on that certain drawing prepared by the City of Salem Community Development Department
dated March 2022, attached hereto and made a part hereof (herein “Vacated Right-of-Way”); and
WHEREAS, the applicant gave proper notice pursuant to Virginia Code Sections 15.2-2272 and
Section 15.2-2204 to the land proprietors affected by the closing of the right of way by causing a public
notice to be published in the Salem Times - Register, a newspaper published and having general
circulation in the City of Salem, Virginia, such publication having been made twice, with at least six days
elapsing between the first and second publication, to-wit; on April 7 and 14, 2022, and such notice
specified the time and place of public hearing to-wit: April 25, at 6:30 p.m. in Council Chamber, City
Hall, 114 North Broad Street, Salem, Virginia, at which time the public was allowed to present their
views regarding the abandonment, all of which is shown by a Certificate of Publication executed by
Salem Times - Register and filed with the papers in this proceeding; and
WHEREAS, on the 25th day of April 2022 after the previously referenced public hearing the
Council of the City of Salem, Virginia, adopted Resolution No. 1423 appointing viewers to report
whether or not in their opinion any and if any, what, inconvenience would result from permanently
vacating the aforesaid alley as set forth in the application; and
WHEREAS, the viewers reported in writing under date of May 4, 2022, that, after having been
duly sworn they viewed the right of way street and are unanimously of the opinion that no inconvenience
would result to anyone from permanently vacating and discontinuing the Vacated Right-of-Way; and
WHEREAS, the Council, after considering the evidence submitted, is of the opinion that vacating
and closing the portion of the right of way described above will not abridge or destroy any of the rights
and privileges of any person, and that no inconvenience would result to anyone therefrom, and it is further
of the opinion that the request of the applicant should be granted, conditioned upon, and subject to, the
{00469380.DOCX }
owner of the abandoned property granting a public utility easement the width and length of the current
alley, and installing an access gate the width of the easement on 9th Street, and in the event of an
emergency clearing any debris from the easement within two hours. In the event of a non-emergency
access need, the owner must clear any within two business days;
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM,
VIRGINIA, that the Vacated Right-of-Way is permanently vacated, discontinued, and closed as provided
in Section 15.2-2272 of the 1950 Code of Virginia, as amended to date; and
BE IT FURTHER ORDAINED that title to the Vacated Right-of-Way shall vest in the adjoining
property owners with the provisions of Section 15.2-2274 of the Code of Virginia (1950); and
BE IT FURTHER ORDAINED that the area of the vacated right of way is zoned HM-Heavy
Manufacturing; and
BE IT FURTHER ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA,
that a certified copy of this ordinance be delivered to the Clerk of the Circuit Court of the City of Salem,
Virginia, for recordation therein, and to the Community Development Department of the City of Salem,
Virginia, make appropriate notice of vacation herein approved on the maps and other documents in his
office.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance shall be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after recordation of the deed of public
utility easement referenced above.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/
Mayor
ATTEST:
H. Robert Light
Clerk of Council, City of Salem, Virginia
VIRGINIA:
IN THE COUNCIL FOR THE CITY OF SALEM
INRE:
REPORT OF VIEWERS
The undersigned viewers, appointed by Council for the City of Salem, by Resolution 1423
adopted the 25 th day of April 2022 to view and ascertain and report in writing, pursuant to the provisions
of§ 15.2-2006, of the Code of Virginia as amended, whether, in our opinion, any, and if any, what
inconvenience would result from permanently vacating and disposing of an unopened alley situated in the
center of Salem Iron and Metal between Indiana Street and Florida Street.
We respectfully report that, after having first been duly sworn, visited and viewed the said
unopened right of way and are unanimously of the opinion that no inconvenience would result to anyone
from discontinuing and vacating the said right of way, conditioned upon a public utility easement the
width of the alley, an access gate the width of the easement on 9th Street, and in the event of an emergency
any debris must be cleared from the easement within two hours. In the event of a non-emergency access
need, debris must be cleared within two business days.
GIVEN under our hands this 4th day of May, 2022.
£,lP~
~~~
Subscribed and sworn to be re me, a Notary Public in and for the City of Salem, State of Virginia
this 4th day of May, 2022.
Notary Public #7917786
My commission expires: September 30, 2025
VIRGINIA:
IN THE COUNCIL FOR THE CITY OF SALEM
IN RE: Resolution 1423
AFFIDAVIT OF VIEWERS.-,
I ., ~
Vacating a certain unimproved right of way in connection with tht: applic.ation of Daryl W.
Beckner to permanently vacate and dispose of an approximate .13 7 ac;r~~."pf.an unopened alley situated in
the middle of Salem Iron and Metal between Indiana Street and Florida Street.
The undersigned William R. Shepherd, Wendel Ingram, Jr., and Frank P. Turk, being first duly
sworn, depose and say that they will faithfully and impartially view an unopened alley situated in the
middle of Salem Iron and Metal, between Indiana Street and Florida Street. The right of way is bounded
on the north by 9th Street and the south by the Norfolk Southern Railway and by the following:
On the east by:
Indiana Street (Tax Parcel #198-3-8)
Indiana Street (Tax Parcel #198-3-9)
Indiana Street (Tax Parcel #198-3-10)
Indiana Street (Tax Parcel #198-3-11)
Indiana Street (Tax Parcel #186-6-1)
And on the west by:
Florida Street (Tax Parcel #198-3-1)
Florida Street (Tax Parcel #198-3-2)
Florida Street (Tax Parcel #198-3-3)
Florida Street (Tax Parcel #198-3-4)
Florida Street (Tax Parcel #198-3-5)
Florida Street (Tax Parcel #198-3-6)
Florida Street (Tax Parcel # 198-3-7),
situated in the City of Salem, Virginia, which is sought to be permanently vacated and ascertain
whether, in their opinion any, and if any, what inconvenience would result from permanently vacating
said right of way.
GIVEN under our hands this 4th day of May, 2022.
Subscribed and sworn to before me, a Notary Public in and for the City of Salem, State of Virginia
this 4th day of May, 2022.
Notary Public
My commission expires: September 30, 2025
0 7035
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The City of Salem assumes no liability for damages arising from errors or omissions. The information is deemed accurate, but not warranted.
Please notify the City of Salem Engineering Department of any inconsistency.
CITY OF SALEM
Community Development Dept.
Geographic Information Systems Division
21 S. Bruffey Street
P.O. Box 869
Salem, Virginia 24153-0869
Phone: (540) 375-3032
1 INCH = 140 FEET±16' ALLEY VACATION BETWEEN INDIANA ST. AND FLORIDA ST.
MARCH 2022
Item # 6A
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider the adoption of Resolution 1436 Authorizing the City to
Provide Worker’s Compensation Coverage for Those
Participating in the Sheriff Department’s Volunteer Auxiliary
Deputy Program.
SUBMITTED BY: April Staton, Sheriff
SUMMARY OF INFORMATION:
The Sheriff’s Office is finalizing a Volunteer Auxiliary Deputy Program that will utilize certified
former law enforcement officers/deputies to assist with minor duties. This program will
supplement manpower as well as provide a way for the volunteers to retain their law
enforcement certifications.
The program has been reviewed by Human Resources/Risk Management. In order to
facilitate the program, the Virginia Risk Sharing Association (VRSA) requires the City to pass
this Resolution agreeing to provide Worker’s Compensation coverage to participants.
Liability coverage is provided through the State’s Division of Risk Management.
The policy and application documents for the program are attached for reference.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, June 27, 2022:
RESOLUTION 1436
WHEREAS, The Sheriff’s Office is finalizing a Volunteer Auxiliary Deputy Program that
will utilize certified former law enforcement officers/deputies to assist with minor duties. This
program will supplement manpower as well as provide a way for the volunteers to retain their
law enforcement certifications; and
WHEREAS, The program has been reviewed by Human Resources/Risk Management. In
order to facilitate the program, the Virginia Risk Sharing Association (VRSA) requires the City to
pass this Resolution agreeing to provide Worker’s Compensat ion coverage to participants; and
WHEREAS, Liability coverage is provided through the State’s Division of Risk
Management; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA,
THAT Resolution 1436 is adopted immediately and that the City Manager is authorized to
provide Worker’s Compensation coverage for those participating in the Sheriff Department’s
Volunteer Auxiliary Deputy Program.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
2-34.1
SALEM CITY SHERIFF’S OFFICE
GENERAL ORDERS
General Order:
2-34.1 thru 2-34.5
Total pages: 5
Section:
Auxiliary Deputy Program
Effective Date:
03-01-22
Revised Date:
03-01-22
By Order Of:
I. POLICY
The Salem Sheriff’s Office is committed to recruiting qualified Auxiliary Deputies (AD)
for the program. It is the policy of the Office to provide leadership, training, and the
necessary resources for our ADs. Office personnel will treat ADs with the same respect
afforded paid personnel in the Office.
Auxiliary deputies will be utilized to their fullest extent in order that full time appointees
may perform their usual assignments. Auxiliary deputies while on duty will be
accountable to the on-duty supervisor at the assigned location.
The designation of the service level is dependent upon the degree of training successfully
completed and the qualifications required for each level of service. The attainment of
Auxiliary Deputy Service Levels I, II, and III shall be tracked, documented, and approved
by the Auxiliary Deputy Program Administrator.
II. PURPOSE
To provide Office members and ADs with guidelines for the selection, training, and
utilization of ADs within the Office. These policies are consistent with the authority
provided for in Code of Virginia §15.2-1731.
III. DEFINITIONS
A. Auxiliary Deputies - ADs may serve in one of the following three levels:
1. Level One - Certified appointee that has met all training requirements in
accordance with the attached matrix, Auxiliary Deputy Training
Requirements. Level One Auxiliary Deputies shall not be permitted to carry or
use a firearm while serving as an AD unless such appointee has met the
firearms training requirements established in accordance with in-service
training standards for court security/civil process or law-enforcement officers
as prescribed by the Criminal Justice Services Board.
2-34.2
2. Level Two - Sworn with limited duties, may be armed with firearm(s) and has
met all training requirements in accordance with the attached matrix,
Auxiliary Deputy Training Requirements. Level Two Auxiliary Deputies shall
not be permitted to carry or use a firearm while serving as an AD unless such
appointee has met the firearms training requirements established in
accordance with in-service training standards for court security/civil process
or law-enforcement officers as prescribed by the Criminal Justice Services
Board.
3. Level Three - Sworn with limited duties, may be armed with less-than-lethal
weapon(s) and has met all training requirements in accordance with the
attached matrix, Auxiliary Deputy Training Requirements. ADs of this level
are strictly prohibited from carrying a firearm, whether department or
personally owned, while serving as an AD.
B. Auxiliary Deputy Program Administrator - The Sergeant of Special Operations will
be responsible for the training, assignment and scheduling of ADs accepted into the
program, as well as acting as the direct supervisor of the AD’s.
IV. PROCEDURE
A. Application Process
1. Submit an application to the Sheriff;
2. Be at least 21 years of age;
3. Provide valid photo ID;
4. Meet the minimum listed qualifications:
a. No felony convictions,
b. No serious misdemeanor convictions in last 10 years (serious
misdemeanor offenses include assaults, domestic related, larceny, or
drug related convictions),
c. Volunteer for a minimum three (3) special events per year; or, a
minimum of 20 hours per year, and
d. Be able to perform job assignment in a satisfactory manner.
e. Receive recommendation from oral interview.
f. Each member of the Auxiliary Program shall be governed by the
policies and procedures of the Office.
g. The AD may have law enforcement powers equivalent to those of paid
deputies. Membership in the Auxiliary Deputy Program will be open
to all individuals who meet the same minimum qualifications as full-
time deputies under Code of Virginia §15.2-1705. There shall be no
discrimination based on race, color, creed, national origin, age, sex, or
religious
affiliation in selection or assignment of ADs.
h. The Auxiliary Deputy Program in its entirety is the responsibility of
the Sheriff and under the supervision of the supervisor on-duty.
2-34.3
1) The Sheriff or his/her designee must approve the applicant for the
program. All ADs will serve at the discretion of the Sheriff and
may be discharged from the program at any time, with or without
cause, by the Sheriff.
2) ADs may be suspended or terminated by the Sheriff.
3) ADs maintain the status of volunteers.
V. TRAINING REQUIREMENTS
A. ADs shall have all of the powers and authority of regular law enforcement officers
once they have fulfilled the training requirements of the Department of Criminal
Justice Services (DCJS) under Code of Virginia §9.1-102. (See attached Training
matrix)
B. ADs shall have one (1) year from the date of appointment to complete the DCJS-
mandated training requirements for their designated level of responsibility in
accordance with the attached matrix, Auxiliary Deputy Training Requirements.
C. All ADs will complete a minimum of 40 hours of DCJS approved law enforcement
related training every two calendar years.
D. Required training for ADs that is conducted by the Office, as well as the maintenance
of those training records, is the responsibility of the Sheriff or his/her designee.
E. All ADs will complete the requirements set forth by the Sheriff to include signing off
on all policies, memos, procedures, orders, and completion of the designated Field
Training Manual.
VI. ASSIGNMENTS
A. ADs who have completed all DCJS-mandated training requirements, are vested with
all the authority granted by statute to members of duly constituted law enforcement
agencies. (Code of Virginia §15.2-1731).
B. ADs have the same obligation to testify in court, as do full-time deputies. In addition,
the preparation and submission of appropriate reports shall be the responsibility of
each AD who initiates any law enforcement action that requires documentation. The
AD shall inform the Sheriff or his/her designee of all pending court appearances.
C. ADs shall not take any action which is contrary to, or in any manner interferes with,
the duties of any member of the Office, sworn or non-sworn.
D. An AD may only work alone when approved by the Sheriff or his/her designee. When
possible, the AD should not be dispatched or designated as the primary responding
deputy on temporary detention order or two stop transports.
2-34.4
VII. CALLING INTO SERVICE
A. The Sheriff or his/her designee may call into service or provide for calling into
service such ADs as may be deemed necessary (i) in time of public emergency, (ii) at
such times as there are insufficient numbers of regular deputies to fulfill our mission,
or (iii) at any time for the purpose of training such ADs. At all times when
performing such service, the members of the auxiliary deputy force shall wear the
uniform prescribed by the Sheriff.
B. Members of any Sheriff’s auxiliary deputy program who have been trained in
accordance with the provisions of Code of Virginia §15.2-1731 may be called into
service by the Sheriff to aid and assist regular deputies in the performance of their
duties and during major events (After Prom, Christmas Parade, Fall Events, Salem
Fair and others).
C. When the duties of an AD are such that the wearing of the prescribed uniform would
adversely limit the effectiveness of the AD’s ability to perform his/her prescribed
duties, then clothing appropriate for the duties to be performed may be required by
the Sheriff.
D. Members of the Auxiliary Deputy Program are considered called into service under
the following conditions:
1. At the discretion of the Sheriff.
2. To attend scheduled training and meetings.
3. When marked on and prior to marking off-duty for normal work schedule.
4. When reporting for special assignments with the Office.
5. When reporting to and from court and while attending court to give testimony
in cases arising out of their duties as ADs.
E. ADs (Levels I, II and III) may ride with regular deputies on duty or assist with other
assignments that include but are not limited to administrative duties.
F. Level One ADs may be considered to work in a solo capacity under the supervision
of regular supervisory personnel once they have completed all training and have met
the minimum compulsory training for law-enforcement officers as set forth in
6VAC20-20-21.
VIII. CONDUCT
A. ADs shall conform to the policies and procedures of the Sheriff’s Office. All auxiliary
deputies will wear the issued uniform and must meet grooming standards established
in the Sheriff’s Office Standards of Conduct while performing such service.
2-34.5
B. ADs may have access to confidential records, such as criminal histories, DMV
records, and current investigations, as their duties dictate. However, they are not
authorized to release this information to anyone outside the Salem Sheriff’s Office.
Disclosure of any confidential information, verbal or written, shall be grounds for
immediate dismissal and possible criminal prosecution.
C. ADs shall receive annual refresher training on the Sheriff’s Office Use of Force and
Duty to Intervene policy(s). All documentation of use of force training shall remain
on file with the agency.
IX. ON DUTY INJURIES
The AD will immediately report all injuries incurred on the job, no matter how minor it
may appear, to a supervisor. The Supervisor will then complete an Incident Report within
24 hours as well as any other required documentation.
X. TRANSITION TO FULL TIME SWORN DEPUTY POSITION FROM AUXILIARY
STATUS
If a sworn Level I Auxiliary Deputy transitions to a full-time sworn sheriff position with
the Salem Sheriff’s Office, any basic academy training successfully completed as a Level
I Auxiliary Deputy and sanctioned by DCJS or any certified training law enforcement
training academy within the Commonwealth of Virginia shall be applied towards the
basic academy requirements of a full-time sworn position. The Auxiliary Deputy must
meet all hiring requirements as established by the City of Salem Human Resources in
accordance with Salem Sheriff’s Office Policies and local, state, and federal law.
AMS/btc
SCSO Form 86
Adopted 02/2022
AUXILIARY DEPUTY PROGRAM APPLICATION
Name: DOB:
Address: SS#:
Phone:
Email:
Background Information
Have you ever been convicted of a Felony? Yes No Misdemeanor? Yes No
If yes, give dates and please explain: ______________________________________________________
Are there any pending charges against you? Yes No Felony? _______ Misdemeanor? ________
If yes, please give details: _______________________________________________________________
Education History
Name & Location of
School
Dates Attended Credits/Grade
Completed
Area of Study, if
applicable
If you did not graduate from high school, do you have a GED? Yes No
Please list any certificates, licenses, memberships which may be relevant to your application:
_____________________________________________________________________________________
Employment History
Are you currently employed? Full-time Part-time Retired Student Other
Current Employer: _____________________________ Title/Position: ___________________________
Hours/Schedule: ______________________________
Previous Employer: _____________________________ Title/Position: ___________________________
Have you ever served as an auxiliary deputy before? Yes No If yes, where?
_____________________________________________________________________________________
SCSO Form 86
Adopted 02/2022
References
Please provide two personal or professional references with phone numbers and their relationship to
you.
1. Name: __________________________ Phone: ____________________ Relationship:____________
2. Name: __________________________ Phone: ____________________ Relationship: ___________
Certification of Application Information
I certify that the information I have provided to the previous questions is true and correct, and that no
attempt has been made to conceal pertinent information. I understand that if any information given by
me in this application is found to be false or misleading, I will be subject to dismissal at any time, and I
agree to hold the City of Salem Sheriff’s Office harmless in that event.
Authorization to Obtain Background Information
I authorize the Salem Sheriff’s Office to conduct a background investigation in connection with my
application for the Auxiliary Deputy Program. This investigation may include information as to my
criminal history, schools attended, Division of Motor Vehicles records, present/past employers,
professional references, and other appropriate sources.
Signature ______________________________________________ Date _______________
Item # 6B
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider the adoption of Resolution 1434 honoring the Salem
High School Forensics Team for winning the Virginia High
School League State Championship.
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
This time has been set aside to recognize the Salem High School Forensics Team for the
achievement of winning the 2022 Virginia High School League team State Title in Forensics.
STAFF RECOMMENDATION:
Staff recommends approval.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, June 27, 2022:
RESOLUTION 1434
A resolution honoring the 2022 Salem high school forensics state champions
WHEREAS, with a great deal of pride and enthusiasm the City of Salem champions the development of its young people by providing
an array of opportunities in both the academic and competition arenas; and
WHEREAS, throughout the years, our youth have excelled in both areas, bringing numerous accolades to the city and school
division; and
WHEREAS, Head Coach Mark Ingerson led a formidable forensics competition team at Salem High School to its 16th consecutive
state championship, setting a new VHSL record for consecutive forensics team championships in March of 2022; and
WHEREAS, the team’s 35-14 victory over second place John Handley High School was fueled by 12 students who placed in the top
three, accounting for five state championships out of ten events; and
WHERAS, the team was led by senior Captain Julia Vaughn who won an individual state championship in Serious Dramatic
Interpretation and Senior Captain Nash Lakin who won an individual state championship in Serious Duo with his brother Kade Lakin,
Nash’s second individual state championship; and
WHEREAS, senior Graham Roudebush won an individual state championship in Humorous Interpretation, his second individual state
title and Salem’s 13th consecutive title in this event; and
WHEREAS, the junior duo of Taylor Barenbaum and Ben Hathaway won the state championship in Humorous Duo, Taylors second
individual state championship and Salem’s 11th state championship in the event category; and
WHEREAS, freshman Connor Smythers won his first individual state title in Children’s Storytelling; and
WHEREAS, junior Ryan Long was the state runner up in Original Oratory; and
WHEREAS, sophomore Ruby Spence was the state runner up in Humorous Interpretation; and
WHEREAS, the sophomore duo of Kyra Netting and Grasyn Mitchell were the runners-up in Serious Duo; and
WHEREAS, junior Emma Snead added to the team’s total by placing third in Impromptu Speaking; and
WHEREAS, sophomore Lebron Parsell, Freshmen Charlie Bain and Colton Easter, and 8th grader Zac Hathaway supported the team by
competing in the state tournament in Extemporaneous Speaking, Humorous Duo, and Storytelling respectively; and
WHEREAS, Mary Martha Blackwell, Paige Netting, Inessa Everett, Rebekah Steinweg, and Quinn Roudebush supported the team
throughout the year and competed in Regional and Super Region Championships; and
WHEREAS, senior Madison Church provided support to the team throughout the season in her role as team manager; and
WHEREAS, the Salem High School Forensics Team has brought recognition, honor, and pride to Salem High School and the City of
Salem; and
WHEREAS, the City of Salem Council members believe that strong extracurricular activities are an integral part of the City’s educational
program; and
WHEREAS, the City of Salem hereby expresses congratulations and appreciation to Mark Ingerson and the members of the Salem High
School Forensics Team for their accomplishments; and
now, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Council joins with the
citizens of the City of Salem in saluting the great achievements of the Salem High School Forensics Team in winning the
2022 STATE FORENSICS TEAM CHAMPIONSHIP
BE IT FURTHER RESOLVED that a copy of this resolution be presented to the coaches and each team member and that a copy be
placed on display at Salem High School.
ATTEST:
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders –
Bill Jones –
Randy Foley –
Jim Wallace –
Renée Ferris Turk -
H. Rob Light
Clerk of Council
City of Salem, Virginia
Item # 6C
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider the adoption of Resolution 1435 honoring Peyton Lewis
of Salem High School for winning Virginia High School League
State Championships in Indoor and Outdoor Events.
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
This time has been set aside to recognize Peyton Lewis for the achievement of winning the
2022 Virginia High School League State Title in the 55 meter dash in the Indoor Track
Championship and the 100 meter dash in the Outdoor Track Championship.
STAFF RECOMMENDATION:
Staff recommends approval.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, June 27, 2022:
RESOLUTION 1435
A resolution honoring the salem high school champion sprinter – peyton lewis
WHEREAS, with a great deal of pride and enthusiasm the City of Salem champions the development of its young
people by providing an array of opportunities in both the academic and sporting arenas; and
WHEREAS, throughout the years, our youth have excelled in both areas, bringing numerous accolades to the city
and school division; and
WHEREAS, the high school track and field program instills in its participants the significance of teamwork and
creates accord and purpose among participants and parents; and
WHEREAS, Peyton Lewis has once again distinguished himself, the school, and the entire community by being
crowned a Multiple State Champion in Track and Field; and
WHERAS, Peyton Lewis captured his initial Class 4 State Title in the Indoor Track season when the sophomore
sensation placed first in the 55 Meter Dash with a time 6.47 seconds. That meet was held at Liberty University and
the time ended up being the fourth fastest posted in the nation by a 10th grader in the 2022 indoor season ; and
WHEREAS, Peyton Lewis built on his indoor championship by capturing a Class 4 State Championship in Outdoor
Track. At the state meet, held during the first week of June in Lynchburg, Lewis won the gold in the 100 meters
with a time of 10.62 second; and
WHEREAS, Peyton Lewis also finished second in the state outdoor meet in the 200 meter dash and second in the
school’s 4 x 100 meter relay entry, running the anchor leg for the four man squad; and
WHEREAS, he also has brought recognition to himself, Salem and the high school by competing and finishing fifth
in the Nike Indoor Nationals and by achieving All -American status; and
now, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Council
joins with the citizens of the City of Salem in saluting the amazing achievements of this Sophomore Sensation in
winning the
2022 STATE Indoor track 55 meter dash champion and outdoor track 100 meter dash
champion
BE IT FURTHER RESOLVED that a copy of this resolution be presented Peyton Lewis and that a copy be placed on
display at Salem High School.
ATTEST:
Upon a call for an aye and a nay vote, the same stood as follows:
John Saunders –
Bill Jones –
Randy Foley –
Jim Wallace –
Renée Ferris Turk -
H. Rob Light
Clerk of Council
City of Salem, Virginia
Item # 6D
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider setting bond for erosion and sediment control,
landscaping, and physical improvements for Kanawha Stone.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The Community Development office has reviewed the estimate for erosion and sediment
control, landscaping, and physical improvements for Kanawha Stone.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $43,395.00 for a time frame
for completion set at twelve (12) months.
Item # 6E
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider setting bond for erosion and sediment control for
Craghead Lawson Storm Sewer Construction.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The Community Development office has reviewed the estimate for erosion and sediment
control for Craghead Lawson Storm Sewer Construction.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $5,181.00 for a time frame for
completion set at twelve (12) months.
Item # 6F
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Consider setting bond for erosion and sediment control and
landscaping for Layman Distributing Company.
SUBMITTED BY: Chuck Van Allman, Director of Community Development
SUMMARY OF INFORMATION:
The City Engineer’s office has reviewed the estimate for erosion and sediment control and
landscaping for Layman Distributing Company.
STAFF RECOMMENDATION:
It is recommended that the project be bonded in the amount of $20,284.00 for a time frame
for completion set at twelve (12) months.
Item #6G
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Request to Appropriate Fund Balance for Downtown
Improvements from Union Street to South Broad Street
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem has completed design work on the Downtown Revitalization phase on
East Main Street that extends from Union Street to South Broad Street. This phase will
replace and widen sidewalks, improve crosswalks, and install streetscaping and new
lighting. It will improve safety for pedestrians and motorists by shortening and improving
pedestrian crossings and visibility. The City of Salem has been awarded and appropriated
a $500,000 Revenue Sharing grant from the Virginia Department of Transportation (VDOT)
along with the $500,000 required local match a nd additional local funding of $1,064,640
already allocated to the Downtown Revitalization project.
After receiving construction bids for this phase of the Downtown Revitalization project, it
was determined that an additional $689,500 is needed to complete the required
improvements from this phase. The additional funding needed is the result of major market
inflation and lead times for required construction materials and supplies.
FISCAL IMPACT:
Appropriating fund balance will allow work to proceed on the Downtown Revitalization
Project on East Main Street from Union Street to South Broad Street.
STAFF RECOMMENDATION:
Staff recommends appropriating $689,500 to the Designation of Beginning Fund Balance
account 10-012-0100-40200 and the Transfer to Capital Projects account 10-012-9100-
59410 in the General Fund as well as the Transfer from General Fund account 20 -012-
0200-49905 and Downtown Improvements – E Main St/Union St to Broad St expenditure
account 20-080-0205-54805 in the Capital Projects Fund.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease) Description
6/27/2022 10‐012‐0100‐40200 Designation Of Beginning Fund Balance 689,500 Appropriate Fund Balance to Downtown per 6/27/22 Action
6/27/2022 10‐012‐9100‐59410 Transfer To Capital Projects 689,500 Appropriate Fund Balance to Downtown per 6/27/22 Action
6/27/2022 20‐012‐0200‐49905 Transfer From General Fund ‐ Capital Projects 689,500 Appropriate Fund Balance to Downtown per 6/27/22 Action
6/27/2022 20‐080‐0205‐54805 Downtown Impr ‐ E Main St/Union St to Broad St 689,500 Appropriate Fund Balance to Downtown per 6/27/22 Action
Item #6H
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Request to appropriate 2022B bond proceeds for the Moyer
Sports Complex Renovation
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
A resolution authorizing the sale of bonds was previously approved on February 14, 2022.
Proceeds of $15,080,000 were received and need to be appropriated.
The City earns interest on the escrow account holding the unspent proceeds of the 2022
General Obligation Bonds. This interest is used to suppleme nt grant and local funding for
capital projects.
FISCAL IMPACT:
Bond proceeds will be available to cover $15,000,600 of Moyer Sports Complex renovation
costs and $79,400 for issuance costs. Interest from bond proceeds allow us to provide the
necessary local funding for the completion of various capital projects.
STAFF RECOMMENDATION:
Staff recommends that Council approve the appropriation of $15,000,600 to account
number 20-070-0205-54729, Moyer Sports Complex Renovation and $79,400 to account
number 20-012-0205-59310, Bond Costs. In the capital projects fund, the revenue budget
for the Bond Proceeds account, 20-012-0200-49205, will be increased by $15,080,000.
Because interest is earned on the 2022 General Obligation bond proceeds on an on-going
basis, it is recommended that interest earned be administrati vely appropriated when
received to be spent on any City capital project as specified by the City Manager.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease) Description
6/27/2022 20‐012‐0200‐49205 Bond Proceeds 15,080,000 Appropriate Fund Balance to Downtown per 6/27/22 Action
6/27/2022 20‐012‐0205‐59310 Bond Costs 79,400 Appropriate Fund Balance to Downtown per 6/27/22 Action
6/27/2022 20‐070‐0205‐54729 Moyer Sports Complex Renovation 15,000,600 Appropriate Fund Balance to Downtown per 6/27/22 Action
Item #6I
Date: 6/27/2022
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: June 27, 2022
AGENDA ITEM: Request to Appropriate Fund Balance for Hanging Rock
Battlefield Trail Phase 2
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City of Salem has completed design work on the second phase of the Hanging Rock
Battlefield Trail. Construction is expected to start in summer 2022 and be completed in
fiscal year 2023. This second phase will complete a walkway connecting the existing
Hanging Rock Battlefield Trail to East Main Street along Kesler Mill Road. The City of
Salem has been awarded and appropriated $450,707 in Demonstration and Transportation
Alternatives funding from the Virginia Department of Transportation (VDOT) along with the
$112,676 required local match and additional local funding of $6,927.
After receiving construction bids for this phase of the Hanging Rock Battlefield Trail project,
it was determined that an additional $850,000 is needed to complete construction. The
additional funding needed is the result of major market inflation and lead times for required
construction materials and supplies.
FISCAL IMPACT:
Appropriating fund balance will allow work to proceed on the second phase of Hanging
Rock Battlefield Trail.
STAFF RECOMMENDATION:
Staff recommends appropriating $850,000 to the Designation of Beginning Fund Balance
account 10-012-0100-40200 and the Transfer to Capital Projects account 10-012-9100-
59410 in the General Fund as well as the Transfer from General Fund account 20 -012-
0200-49905 and Hanging Rock Battlefield Phase 2 expenditure account 20-042-0205-
54709 in the Capital Projects Fund.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease) Description
6/27/2022 10‐012‐0100‐40200 Designation Of Beginning Fund Balance 850,000 Appropriate Fund Balance to Hanging Rock per 6/27/22 Action
6/27/2022 10‐012‐9100‐59410 Transfer To Capital Projects 850,000 Appropriate Fund Balance to Hanging Rock per 6/27/22 Action
6/27/2022 20‐012‐0200‐49905 Transfer From General Fund ‐ Capital Projects 850,000 Appropriate Fund Balance to Hanging Rock per 6/27/22 Action
6/27/2022 20‐042‐0205‐54709 Hanging Rock Battlefield Phase 2 850,000 Appropriate Fund Balance to Hanging Rock per 6/27/22 Action