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HomeMy WebLinkAbout5/23/2022 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, May 23, 2022, 6:30 P M Work S es s io n 5:45 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems Personal Property Tax discussion 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions A.Recognition of Van Gresham for Years of Serv ice on B oard of Zoning Appeals Van Gresham was appointed to the Board of Zoning Appeals May 24, 1976. Council would like to recognize his contributions and 46 years of service to the Board of Zoning Appeals of which he is still an active member. 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. T he following have signed up to speak at this meeting: 1) Patricia Clark, 318 Maple Street - C leaning up car lots 2) J ohn Breen, 142 Bogey Lane - Perplexed B.Minutes C onsider acceptance of the May 9, 2022 Regular Meeting Minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the ten months ending April 2022. 5.Old Business A.Amendment to the Zoning Ordinance C onsider ordinance on second reading for rezoning the property of MO Salem, LLC, property owner and Midland Atlantic Properties, property owner's management affiliate, located at 1923 Electric Road and 1951 Electric Road (Tax Map # 284-1-2.2 and Tax Map # 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. (Approved on first reading at the May 9, 2022 meeting.) 6.New Business A.P roposed Real E state Tax Rate for F iscal Year 2022-2023 Hold a public hearing on the effective real estate tax rate for fiscal year 2022-2023. B.Tax Rates Resolution C onsider adoption of Resolution 1428, a resolution imposing taxes on real estate, tangible personal property, machinery and tools, and all legal subjects of taxation for C ity purposes, including the property of railroad, express, telephone, telegraph, water, heat (gas), light and power companies. Audit - Finance C ommittee C .Approv al of Electric Rates C onsider adoption of Resolution 1429 amending the Electric Rate Tariffs. Audit - Finance C ommittee D.B ook of Rates - 2022 C onsider the adoption of Resolution 1430 regarding the Book of Rates for 2022. Audit- Finance C ommittee E.Miscellaneous F ees- 2022 C onsider the adoption of Resolution 1431 regarding the Miscellaneous Fees for 2022. Audit- Finance C ommittee F.Job Classes and P ay Ranges 2022-2023 C onsider adoption of Resolution 1432 amending the schematic list of job classes and pay ranges previously set forth on May 24, 2021 to be part of the 2022-2023 fiscal year budget. Audit - Finance C ommittee G.P roposed Budget for F iscal Year 2022-2023 Hold a public hearing on the proposed budget for fiscal year 2022-2023. H.Salem School Div ision Budget C onsider adoption of Resolution 1433 approving the Salem School Division budget for fiscal year 2022-2023. Audit - Finance Committee I.P resentation of the Annual B udget for 2022-2023 C onsider an ordinance on first reading adopting the budget for fiscal year 2022-2023. A summary of the proposed budget was advertised in the Salem Times Register on May 12, 2022 and May 19, 2022. Audit - Finance C ommitteeJ.B udget Appropriation Ordinance C onsider an ordinance on first reading appropriating funds for the fiscal year 2022-2023 budget. Audit - Finance C ommittee K.Appropriation of F unds C onsider request to amend School Operating Fund, School Grants Fund and School Cafeteria Fund budgets as approved by the School Board on April 12, 2022. Audit - Finance C ommittee L.Appropriation of F unds C onsider request to amend the School Cafeteria Fund budget as approved by the School Board on May 10, 2022. Audit - Finance C ommittee M.Appropriation of F unds C onsider request to accept and appropriate Virginia Risk Sharing Association grant. Audit - Finance C ommittee N.Appropriation of F unds C onsider request to appropriate grant funds awarded by Virginia Tourism C orporation. Audit - Finance Committee O.P erformance Agreement with Moe's C onsider a request authorizing the C ity Manager to finalize and execute a Performance Agreement between Shiv Kripa, LLC , the City of Salem, and the Economic Development Authority of the C ity of Salem. Audit-Finance Committee P.F iscal Agent Agreements C onsider approval of the fiscal agent agreements with Court-C ommunity Corrections and C ardinal Criminal J ustice Academy. Audit - Finance Committee 7.Adjournment Item #4B Date: 5/23/2022 City Council Meeting MINUTES Monday, May 9, 2022, 6:30 PM Work Session is cancelled for May 9, 2022 Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice -Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Tommy Miller, Director of Economic Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions Mayor Turk recognized Troop Leader Trena Carroll and members of the Boy Scout Troop that were present as a requirement towards earning their Communications Merit Badge. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. The following have signed up to speak at this meeting: 1) Bennett Early - 1415 Antrim Street - Update on enforcement of handheld communication devices Bennett Early, 1415 Antrim Street, was not present at the meeting. B. Minutes Consider acceptance of the April 25, 2022 Work Session and Regular Meeting Minutes and the May 2, 2022 and May 4, 2022 Budget Work Session Minutes. The minutes were accepted as written. 5. Old Business There was no old business. 6. New Business A. Public Improvement Bonds Hold a public hearing and consider adoption of ordinance on first reading to authorize the issuance of general obligation public improvement bonds in the City of Salem, Virginia in an aggregate principal amount not to exceed $15,200,000 (as advertised in the April 25 and May 2, 2022 issues of the Roanoke Times.) City Manager Taliaferro clarified that items 6A and 6B both pertain to the borrowing for the Moyer Complex. He requested to present once for both items. Mr. Taliaferro shared that the City has received back proposals for the borrowing and asked Ms. Jordan to share the good news. Ms. Jordan gave a history of the process. The City's Financial Advisor, Davenport and Company, distributed a Request for Proposals to over twenty-five local, regional, and national banks on April 11. The results of that RFP were received back and six of them fit the qualifications that had been determined. The City was looking for a twenty-year, fixed rate borrowing for $15,000,000. A copy of the results that were received back were distributed to Council and these results were considered to be very favorable from the banks. Ms. Jordan stated that a two-pronged approach was utilized. The RFP was distributed and if interest from banks was not favorable, then the plan was to do a public issuance of bonds on the public market. Staff presented for Council's consideration this evening a proposal from Atlantic Union Bank for a borrowing at 3.028 percent for a twenty-year issuance. Per Davenport, this rate is lower than would be available on the public market. Council is asked to approve both Resolution 1426 and the ordinance to accept the offer from Atlantic Union. Once that is accepted, the City will be closing on approximately May 26, 2022 on this issuance for the borrowing for the Moyer Sports Complex. Mayor Turk opened the public hearing. No one came forward to speak. Mayor Turk closed the public hearing. Randy Foley motioned to adopt ordinance on first reading to authorize the issuance of general obligation public improvement bonds in the City of Salem, Virginia in an aggregate principal amount not to exceed $15,200,000. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace B. General Obligation Public Improvement Bonds Consider adoption of Resolution 1426 authorizing the issuance, sale and award of General Obligation Public Improvement Bonds, Series 2022B. William Jones motioned to adopt Resolution 1426 to authorize the issuance of general obligation public improvement bonds in the City of Salem, Virginia in an aggregate principal amount not to exceed $15,200,000. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace C. Amendment to the Zoning Ordinance Consider ordinance on first reading for rezoning the property of MO Salem, LLC, property owner and Midland Atlantic Properties, property owner's management affiliate, located at 1923 Electric Road and 1951 Electric Road (Tax Map # 284-1-2.2 and Tax Map # 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. Continued from the April 25, 2022, meeting at which public hearing was held (As advertised in the April 7 and 14, 2022 issues of the Salem Times-Register). Planning Commission recommends approval; see page 5 of Planning Commission minutes. Mayor Turk stated that this item is continued from the April 25, 2022 meeting at which the public hearing was held. Mr. Foley noted that HBD stands for Highway Business District. Fenton Childers, 6120 Sandhurst Drive, Roanoke, VA 24018, spoke as a representative for the owners of Ridgewood Farms. He is with S L Nussbaum Realty Company. Mr. Childers stated that Ridg ewood Farms was built in 1984 and has gone through several ownerships during that time. Midland Atlantic Properties; based in Cincinnati, Ohio; purchased the property in July 2021. He has been assisting them with the leasing of the space. The zoning was amended slightly in 2014 that accommodated Kroger Fuel Center that opened in 2015. This is a slight rezoning to allow a little bit broader retail use of the property. Hopefully in next few weeks, they will be able to announce 100 percent occupancy for Ridgewood Farms. The new owners have been busy and have done a lot of repairs, facade painting and landscaping. He opened the floor for questions. Mr. Wallace asked if the impetus for this request was that his client wanted to allow for a Tobacco Vape Shop. Mr. Childers responded affirmatively that one of the tenants had signed a lease and when they applied for their business license found that the zoning needed to be updated to allow for this. Mr. Foley asked Mr. Van Allman if there would be any prohibited businesses now if this passed. Mr. Van Allman responded that any type of retail business would be allowed as long as it is HBD. Mr. Van Allman was asked if he had any concerns about granting this request. He stated that he was comfortable with this request and that CVS and Kroger are allowed to sell tobacco products if they choose to do so. Mr. Childers noted that Kroger does sell tobacco products. Mr. Foley made a note that a business had a right to operate even if we might not agree with them. Randy Foley motioned to adopt ordinance on first reading for rezoning the property of MO Salem, LLC, property owner and Midland Atlantic Properties, property owner's management affiliate, located at 1923 Electric Road and 1951 Electric Road (Tax Map # 284-1-2.2 and Tax Map # 284-1- 2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. William Jones seconded the motion. Ayes: Foley, Jones, Saunders, Turk Nays: Wallace D. Amendments to Purchasing Policy and Procedures Manual Consider adoption of Resolution 1427 updating the Purchasing Policy and Procedures Manual. Ms. Jordan clarified that the City is working to amend the procurement policy which involves an entire rewrite and, in doing so, a couple of things came up that needed to be adopted sooner than the entire policy. One of these has to do with the section concerning negotiation with the lowest responsible bidder. When a bid comes in that exceeds the budget, there is language within the current policy that allows the City to negotiate. However, it doesn't provide a procedure or much detail on how that negotiation should be done. With the proposed amendment, Section 2034 will expand on the negotiation clause, what that means, and how much the City is allowed to negotiate. Staff is asking for the amendment of the negotiation portion of the procurement policy. Also, staff is proposing the addition of Section 2043 which is titled "Compliance With Conditions on Federal Grants or Contracts. The receipt of the American Rescue Plan Act Funds has created the necessity to have Federal Uniform Guidance in the Procurement Policy in the case that bidding is required. This language is not currently included in the City's Procurement Policy. Before any bids are put out in the use of ARPA funds for projects, it is necessary to adopt Uniform Guidance Procedures. The Federal language that has to be included and the guidance that must be followed in order to use the ARPA money for any of the large projects is included here. A full rewrite of the City’s procurement policy will be completed; however, the City needs to adopt these specific amendments now so that the City is following proper Federal guidelines on the projects that will be completed with ARPA funding. John Saunders motioned to adopt Resolution 1427 updating the Purchasing Policy and Procedures Manual. William Jones seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 7. Adjournment Mayor Turk commented that a couple of Budget Work Sessions have been held where staff and Council have been able to look at a number of details. She shared that a number of citizens have expressed a concern regarding Personal Property Tax increases. Staff and Council are looking into this concern. They understand that the amount this tax has gone up could be prohibitive to some people. They will continue to explore possible options although no promises are being made. Mr. Saunders expressed appreciation to his colleagues for looking into this as he felt tax relief needed to be given. Mr. Wallace ag reed with Mr. Saunders. Mr. Foley announced that he will seek reelection in November 2022 as an Independent candidate for Salem City Council. He intends to have all of the paperwork complete by the June deadline. He thanked his family, friends, and citizens for the encouragement to continue on this important journey. Mayor Turk introduced Tommy Miller, the City's new Director of Economic Development. The meeting was adjourned at 6:49 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-21 2,302,373$ -$ 0%-$ - General Property Taxes 40,605,600 16,909,427 42%16,055,281 854,146 Other Local Taxes 22,027,515 19,938,051 91%16,799,868 3,138,183 Permits and Licenses 337,800 344,214 102%266,002 78,212 Fines and Forfeitures 61,000 74,742 123%41,431 33,311 Revenue from Use of Money and Property 867,809 554,897 64%415,968 138,929 Charges for Services 3,357,271 2,614,368 78%2,290,541 323,827 Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 - Payment in Lieu of Taxes from Water Fund 181,000 150,334 83%149,444 889 Miscellaneous Revenue 380,977 433,956 114%290,178 143,778 Non-Categorical Aid 3,688,907 852,087 23%922,817 (70,730) Shared Expenses 1,558,777 1,136,553 73%1,039,525 97,028 Categorical Aid 8,198,669 5,855,700 71%9,294,187 (3,438,487) Non-Revenue Receipts 68,721 68,719 0%13,090 55,629 Total Revenues 86,796,419 52,093,048 60%50,738,333 1,354,715 Expenditures: General Government 7,489,306 5,726,145 76%5,950,050 (223,905) Judicial Administration 2,492,895 2,000,833 80%1,925,074 75,759 Public Safety 18,875,247 15,038,106 80%14,818,262 219,844 Public Works 11,823,343 7,426,394 63%12,359,618 (4,933,225) Health and Welfare 5,222,184 3,861,508 74%3,910,538 (49,029) Education 23,971,731 22,071,922 92%21,595,622 476,299 Parks, Recreation and Cultural 6,440,129 4,742,042 74%4,283,304 458,739 Community Development 2,853,195 2,230,207 78%2,570,796 (340,589) Non-Departmental 6,366,275 5,480,529 86%5,580,380 (99,851) Contingency 1,162,114 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Total Expenditures 86,796,419 68,577,686 79%72,993,644 (4,415,958) Revenues Over/(Under) Expenditures -$ (16,484,638)$ (22,255,312)$ 5,770,673$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Ten Months Ending April 30, 2022 Item #4C Date: 5/23/2022 Schedule B 0 50000 100000 150000 200000 250000 300000 350000 400000 450000 500000 550000 600000 650000 700000 750000 800000 850000 900000 950000 1000000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2019 -2022 FY2019 FY 2020 FY 2021 FY 2022 Schedule C 50000 100000 150000 200000 250000 300000 350000 400000 450000 500000 550000 600000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2019 -2022 FY2019 FY2020 FY2021 FY2022 Schedule D 0 25000 50000 75000 100000 125000 150000 175000 200000 225000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2019 -2022 FY2019 FY2020 FY 2021 FY2022 City of Salem, Virginia Debt Outstanding For Period Ending April 30, 2022 Schedule E Balance Principal Balance 7/1/2021 Issuances Payments 4/30/2022 City Debt Outstanding 2011 Union First Market Refunding Bonds 1,170,792$ -$ (399,960)$ 770,832$ 2013 Public Improvement Bonds 1,156,400 - (89,425) 1,066,975 2016B Public Improvement Bonds 717,601 - (136,521) 581,080 2019 Public Improvement Bonds 4,670,000 - (195,000) 4,475,000 2020 Public Improvement Bonds 2,375,000 - (215,000) 2,160,000 2020 Public Improvement Refunding Bonds 5,519,026 - (530,890) 4,988,136 2021 Public Improvement Refunding Bonds 1,555,000 - (30,000) 1,525,000 Total City Debt Outstanding 17,163,819 - (1,596,796) 15,567,023 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,049,208 - (700,040) 1,349,168 2012A Public Improvement Bonds 5,727,000 - (477,250) 5,249,750 2013 Public Improvement Bonds 3,563,600 - (275,575) 3,288,025 2020 Public Improvement Bonds 23,835,000 - (140,000) 23,695,000 Total School Debt Outstanding 35,174,808 - (1,592,865) 33,581,943 Total Debt Outstanding 52,338,627$ -$ (3,189,661)$ 49,148,966$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending April 30, 2022 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2021 12,736,529$ Revenues: Federal Grants 11,023,764$ 1,700,217$ -$ 1,700,217$ 9,323,547$ 161,266$ State Grants 8,630,523 870,086 - 870,086 7,760,437 475,441 Proceeds From Debt Issuance 31,340,422 31,340,419 - 31,340,419 3 - Interest Income 48,326 57,123 - 57,123 (8,797) 8,814 Transfer From General Fund 2,614,988 2,614,987 - 2,614,987 1 290,350 Total Revenues 53,658,023 36,582,832 - 36,582,832 17,075,191 935,871 Expenditures: Fire Truck 2020 698,200 698,200 - 698,200 - 687,674 Next Generation 911 378,493 160,400 - 160,400 218,093 89,057 Street Department Equipment 2016 522,046 522,046 - 522,046 - 39,046 Colorado St Bridge Replacement 6,450,000 610,967 293,703 904,670 5,545,330 371,032 Apperson Drive Bridge Replacement 3,364,939 449,639 303,084 752,723 2,612,216 132,065 Street Department Equipment 2019 718,342 718,342 - 718,342 - 46,182 VDOT E Main Project UPC 8753 217,955 165,885 - 165,885 52,070 - Street Department Equipment 2020 1,221,293 1,187,132 22,823 1,209,955 11,338 180,810 Hanging Rock Battlefield Phase 2 570,310 153,130 6,392 159,522 410,788 7,957 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 91,425 98,075 189,500 914,900 31,623 Kiwanis Field Lighting Upgrades 644,727 644,727 - 644,727 - 182 Longwood Park Restroom Replacement 150,000 124,474 - 124,474 25,526 119,737 Library Sidewalk Replacement 36,800 32,395 - 32,395 4,405 32,395 Kiwanis Roof/Infrastructure Renovations 399,919 15,827 3,282 19,109 380,810 7,518 Moyer Sports Complex Renovation 870,500 671,516 206,272 877,788 (7,288) 666,516 Mason Creek Greenway Phase 3 2,610,310 371 468,508 468,879 2,141,431 371 Downtown Impr - E Main St/Broad St 974,799 850,129 - 850,129 124,670 5,589 Downtown Impr - E Main St/Broad St-CDBG 250,000 250,000 - 250,000 - - Downtown Impr - CDBG Community Impr 285,000 27,983 25,165 53,148 231,852 853 Downtown Impr - E Main St/Union St 1,453,861 108,153 10,740 118,893 1,334,968 49,185 Downtown Impr - E Main St/Market St 3,629,869 107,357 64,927 172,284 3,457,585 43,387 Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Schools-2020 Bonds 27,000,000 21,838,646 - 21,838,646 5,161,354 4,008,633 Total Expenditures 53,617,673$ 29,430,244$ 1,502,971$ 30,933,215$ 22,684,458$ 6,519,812 Fund Balance, April 30, 2022 7,152,588$ Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,501,333$ 33,374,597$ 84%31,835,333$ 1,539,263$ Other Electric Revenue 761,000 560,710 74%518,425 42,285 CARES Act Utility Funding - - 0%156,064 (156,064) ARPA Municipal Utility Funding - 37,718 0%- 37,718 Reserve for Encumbrances 8,829,167 - 0%- - Total Operating Revenues 49,091,500 33,973,025 69%32,509,822 1,463,202 . Operating Expenses Other Power Generation - Operation 80,000 35,450 44%24,094 11,356 Other Power Generation - Maintenance 98,613 72,910 74%24,058 48,852 Purchased Power 20,540,000 16,684,860 81%15,541,897 1,142,963 Transmission - Operation 7,510,500 6,755,442 90%5,551,781 1,203,661 Transmission - Maintenance 14,000 2,684 19%2,971 (287) Distribution - Operations 944,150 831,922 88%744,401 87,522 Distribution - Maintenance 1,221,665 942,129 77%852,313 89,816 Customer Service 598,409 467,186 78%470,141 (2,955) Administration & General - Operation 2,854,285 951,422 33%1,348,987 (397,566) Administration & General - Maintenance 189,490 145,544 77%102,768 42,776 Depreciation - 1,134,347 0%1,097,079 37,268 Capital 11,315,429 6,721,879 59%4,331,576 2,390,303 Contingency 564,959 - 0%- - Total Operating Expenses 45,931,500 34,745,775 76%30,092,066 4,653,710 Income (loss) Before Transfers 3,160,000 (772,751) 2,417,757 (3,190,508) Transfers (Payment in Lieu of Taxes)(3,160,000) (3,160,000) 0%(3,160,000) - Income (loss)-$ (3,932,751)$ (742,243)$ (3,190,508)$ Income (loss)-$ (7,865,502)$ (1,484,487)$ (6,381,015)$ City of Salem, Virginia Electric Fund Statement of Operations For Ten Months Ending April 30, 2022 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,049,799$ 6,040,706$ 86%5,789,976$ 250,729$ Other Revenue 380,000 315,052 83%262,558 52,494 CARES Act Utility Funding - - 0%31,490 (31,490) ARPA Municipal Utility Funding - 8,355 0%- 8,355 Gain On Sale Of Assets 5,207 40,107 770%- 40,107 Reserve for Encumbrances 504,038 - 0%- - Appropriated from Net Position 1,660,000 - 0%- - Total Operating Revenues 9,599,044 6,404,219 67%6,084,024 320,194 . Operating Expenses Salaries of Personnel 810,926 735,723 91%648,919 86,803 Fringe Benefits 375,370 323,713 86%295,341 28,372 Contractual Services 761,282 415,578 55%385,245 177,990 Printing and Binding 1,500 471 31%84 387 Advertising 2,000 1,375 69%195 1,180 Utilities 417,200 323,419 78%324,395 (976) Communications 5,800 3,607 62%3,284 323 Insurance 29,750 28,174 95%28,070 104 Travel and Training 9,800 4,966 51%1,945 3,021 Miscellaneous 58,834 52,804 90%56,367 (3,563) Materials and Supplies 209,616 149,957 72%80,159 69,798 Depreciation - 712,492 0%713,333 71,585 Capital 1,176,111 192,515 16%20,595 171,920 Contingency 311,040 - 0%- - Total Production Expenses 4,169,229 2,944,795 71%2,557,932 386,863 Salaries of Personnel 633,244 436,436 69%446,160 (9,724) Fringe Benefits 301,120 198,154 66%211,542 (13,388) Contractual Services 705,067 550,167 78%440,097 110,071 Communications 4,950 3,187 64%2,674 513 Insurance 24,000 21,780 91%23,437 (1,658) Lease/Rent of Equipment 2,000 1,669 83%1,518 152 Travel and Training 5,300 3,151 59%382 2,768 Miscellaneous 24,834 19,973 80%21,193 (1,219) Miscellaneous Credits (240,000) (202,227) 84%(193,786) (8,441) Materials and Supplies 152,354 123,820 81%88,994 34,826 Depreciation - 88,492 0%80,611 7,881 Capital 2,154,926 177,837 8%505,520 (327,683) Interest Obligations 1,481,020 294,125 20%338,435 (44,309) Total Distribution Expenses 5,248,815 1,716,564 33%1,966,777 (250,213) Income (loss) Before Transfers 181,000 1,742,860 1,559,315 183,545 Transfers (Payment in Lieu of taxes)(181,000)(150,334) 83%(149,444) (889) Income (loss)-$ 1,592,526$ 1,409,871$ 182,655$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Ten Months Ending April 30, 2022 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,756,019$ 5,737,868$ 85%5,593,191$ 144,677$ Other Revenue 149,000 123,826 83%92,062 31,764 CARES Act Utility Funding - - 0%33,530 (33,530) ARPA Municipal Utility Funding - 7,082 0%- 7,082 Reserve for Encumbrances 846,533 - 0%- - Appropriated from Net Position 950,000 - 0%- - Total Operating Revenues 8,701,552 5,868,777 67%5,718,782 149,994 . Operating Expenses Salaries of Personnel 717,508 557,749 78%476,131 81,619 Fringe Benefits 337,897 237,914 70%221,671 16,244 Contractual Services 3,900,243 2,102,120 54%2,273,059 (170,938) Printing and Binding 1,500 194 13%- 194 Advertising 9,500 9,053 95%674 8,379 Utilities 4,500 2,926 65%3,436 (510) Communications 14,700 12,850 87%11,965 885 Insurance 18,000 11,874 66%11,836 38 Lease/Rent of Equipment 3,000 1,669 56%1,518 152 Travel and Training 9,000 5,792 64%1,117 4,675 Miscellaneous 36,834 28,188 77%32,605 (4,417) Miscellaneous Credits (325,000) (143,677) 44%(115,260) (28,417) Materials and Supplies 111,315 32,715 29%22,252 10,463 Depreciation - 1,141,715 0%1,104,335 37,381 Capital 1,631,673 311,181 19%761,671 (450,490) Interest Obligations 1,631,321 93,304 6%132,946 (39,642) Bond Costs - 34,961 0%- 34,961 Contingency 599,561 - 0%- - Total Operating Expenses 8,701,552 4,440,529 51%4,939,952 (499,423) Income (loss) before Transfers - 1,428,248 778,830 649,418 Income (loss)-$ 1,428,248$ 778,830$ 649,418$ City of Salem, Virginia Sewer Fund Statement of Operations For Ten Months Ending April 30, 2022 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 302,600$ 316,045$ 104%166,772$ 149,273$ Box office shows 960,000 816,396 85%48,919 767,477 Catering and concessions 120,000 123,074 103%19,421 103,653 Merchandise and commissions 103,000 181,965 177%27,342 154,623 Static advertising 48,000 41,867 87%26,500 15,367 Miscellaneous income 16,000 16,244 102%22,786 (6,543) Salem Fair 563,000 532,019 94%(3,500) 535,519 Reserve for encumbrances 11,914 - 0%- - Gain on Sale of Assets - - 0%5,805 (5,805) Shuttered Venue Operator Grant (SVOG)- 1,268,542 0%- 1,268,542 Total Operating Revenues 2,124,514 3,296,151 155%314,046 2,982,105 Operating Expenses Salaries of personnel 1,064,979 850,377 80%711,791 138,586 Fringe benefits 460,057 318,839 69%313,828 5,011 Maintenance and contractual services 274,968 195,085 71%95,231 99,855 Printing and binding 500 116 23%- 116 Advertising 25,000 20,108 80%21,759 (1,651) Utilities 221,600 252,572 114%165,088 87,484 Communications 13,900 10,441 75%10,612 (171) Insurance 21,000 27,138 129%23,577 3,561 Leases and Rentals 1,000 3,167 317%- 3,167 Travel and training 4,300 4,275 99%199 4,076 Miscellaneous 89,948 73,655 82%64,399 9,256 Show expense 1,040,000 859,546 83%82,334 777,212 Fair 2020 expense 443,080 518,234 117%7,074 511,159 Tournaments - 643 0%- 643 Materials and supplies 36,846 20,230 55%6,456 13,774 Capital - 4,217 0%156,151 (151,933) Depreciation - 236,494 0%254,763 (18,269) Contingency 86,504 - 0%- - Total Operating Expenses 3,783,682 3,395,138 90%1,913,262 1,481,877 Income (loss) Before Transfers (1,659,168)(98,988) (1,599,215)1,500,228 Transfers 1,659,168 1,382,640 83%1,471,789 (89,149) Income (loss)-$ 1,283,652$ (127,426)$ 1,411,079$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Ten Months Ending April 30, 2022 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 378,080$ 404,396$ 107%93,841$ 310,555$ Concessions 106,756 129,755 122%8,481 121,275 Moyer Concessions 46,363 42,941 93%48,790 (5,849) Salem High Concessions 7,200 1,094 15%415 679 Total Operating Revenues 538,399 578,186 107%151,527 426,659 . Operating Expenses: Salaries of personnel 193,823 165,620 85%117,378 48,242 Fringe benefits 81,405 49,267 61%50,025 (758) Contractual services 5,719 5,078 89%5,275 (198) Printing and binding 300 1,034 345%21 1,012 Laundry and Cleaning 10,000 - 0%1,738 (1,738) Communications 300 128 43%120 8 Insurance 1,200 1,740 0%1,642 97 Miscellaneous 114,661 101,193 88%28,042 73,151 Materials and supplies 128,542 114,954 89%37,384 77,570 Depreciation - 3,653 0%3,653 - Contingency 6,214 - 0%- - Total Catering Expenses 542,164 442,665 82%245,278 197,386 Salaries of Personnel 41,473 40,206 97%8,344 31,863 Fringe Benefits 11,219 7,036 63%2,632 4,404 Contractual services - 3,311 0%- 3,311 Miscellaneous 33,750 45,220 134%2,025 43,194 Materials and Supplies 25,600 36,517 143%3,218 33,299 Total Concessions Expenses 112,042 132,290 118%16,219 116,071 Salaries of Personnel 18,720 15,944 85%26,219 (10,275) Fringe Benefits 4,922 3,093 63%10,122 (7,028) Contractual services 2,500 2,083 83%2,083 - Miscellaneous 4,400 6,386 145%7,320 (933) Materials and Supplies 9,600 10,314 107%14,904 (4,590) Total Moyer Expenses 40,142 37,821 94%60,647 (22,826) Salaries of Personnel 4,155 901 22%104 797 Fringe Benefits 949 108 11%31 77 Miscellaneous - - 0%(1) 1 Materials and Supplies 1,880 1,196 64%81 1,115 Total Salem High Expenses 6,984 2,205 32%215 1,989 Income (loss) Before Transfers (162,933)(36,794)(170,833)134,039 Transfers 162,933 - 0%- - Income (loss)-$ (36,794)$ (170,833)$ 134,039$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Ten Months Ending April 30, 2022 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,222,030$ 6,331,003$ (108,973)$ Revenue Premiums Paid - City 5,400,000 3,899,347 72% 3,906,874 (7,527) Premiums Paid - School 4,410,000 3,357,675 76% 3,288,695 68,980 Premiums Paid - Retirees 910,000 665,746 73% 743,954 (78,208) Dental Premiums Paid 604,300 445,389 74% 458,195 (12,806) Interest Earnings 22,000 15,258 69% 16,520 (1,262) Miscellaneous - 5,346 0% 13,891 (8,545) Total Year to Date Revenues 11,346,300 8,388,761 74% 8,428,129 (39,368) Expenses Health Claims 10,237,109 7,596,158 74% 7,674,846 (78,688) Dental Claims 604,300 395,158 65% 403,833 (8,675) Employee Health Clinic 440,691 304,099 69% 293,069 11,030 Consulting Services 52,400 64,800 124% 42,504 22,296 Miscellaneous 11,800 3,817 32% 3,675 142 Total Year to Date Expenses 11,346,300 8,364,032 74% 8,417,927 (53,895) Ending Net Position -$ 6,246,759$ 6,341,205$ (94,446)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Nine Months Ending March 31, 2022 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending April 30, 2022 Schedule M FV as a Cash Value Net Change Fair Value % of 4/30/2022 in Fair Value 4/30/2022 Portfolio Demand & Time Deposits Concentration Account 121,103,664$ -$ 121,103,664$ 91.7% Payroll Account 10,096 - 10,096 0.0% Revenue Recovery Account 96,855 - 96,855 0.1% Utility Billing Account 33,667 - 33,667 0.0% Box Office Account 2,039,223 - 2,039,223 1.5% Held as Fiscal Agent of: Cardinal Academy 619,932 - 619,932 0.5% Court Community Corrections 1,365,799 - 1,365,799 1.0% Held on Behalf of: Economic Development Authority 393,213 - 393,213 0.3% Total Demand & Time Deposits 125,662,449 - 125,662,449 95.1% Investments Local Government Investment Pool (LGIP) 16,896 - 16,896 0.0% Local Government Investment Pool EM (LGIP EM*) 863,858 22,498 886,356 0.7% VA State Non-Arbitrage Program (SNAP) 5,615,975 - 5,615,975 4.2% Total Investments 6,496,729 22,498 6,519,227 4.9% Total Deposits and Investments 132,159,178$ 22,498$ 132,181,676$ 100.0% * Extended Maturity Item # 5A Date: 5-23-2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: SUBMITTED BY: Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of MO Salem, LLC, property owner and Midland Atlantic Properties, property owner's management affiliate, located at 1923 Electric Road and 1951 Electric Road (Tax Map # 284-1-2.2 and Tax Map # 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. Approved on first reading at the May 9, 2022 Council meeting . Mary Ellen Wines, CZA CFM Planning & Zoning Administrator SUMMARY OF INFORMATION: Zoning: HBD Highway Business District with conditions Land Use Plan Designation: Commercial Proposed Zoning: HBD Highway Business District with amended conditions Existing Use: Shopping center and restaurant Proposed Use: Addition of a tobacco/vape retail store BACKGROUND INFORMATION: This item amends ordinance #315 enacted on August 11, 2014 to modify the volunteered proffers at the petition of the property owner and the property owner’s management affiliate. When the Ridgewood Farms development was rezoned in 1979, there were numerous voluntarily proffered conditions placed on the proposed development. One of those conditions must be amended in order for a tobacco/vape retail store to operate within an existing storefront. The properties are currently zoned HBD Highway Business District, which allows for retail sales by right; however, when the property was rezoned to B3 in 1979, the conditions specifically allowed for the following retail sales: drug stores, food sales, and wearing apparel shops. The petitioners are requesting the removal of the specific retail uses and the addition of retail sales in its entirety. This would remove the requirement of future petitions should additional other types of retail sales businesses wish to occupy the premises. STAFF RECOMMENDATION: Staff recommends Council adopt an ordinance amending ordinance #315 enacted on August 11, 2014 to modify the volunteered proffers at the petition of the property owner and the property owner’s management affiliate. {00461942.DOCX } AN ORDINANCE TO AMEND ORDINANCE # 315 ENACTED ON AUGUST 11, 2014 BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA WHEREAS, MO Salem, LLC, property owner, and Midland Atlantic Properties, property owner’s management affiliate, have heretofore petitioned to have the properties located at 1923 and 1951 Electric Road, (Tax Map #’s 284-1-2.2 and 284-1-2.3) rezoned from HBD Highway Business District with conditions to HBD Highway Business District with amended conditions to allow retail sales; and WHEREAS, in said petition, MO Salem, LLC, property owner, and Midland Atlantic Properties, property owner’s management affiliate, voluntarily proffered amendments to the existing proffers previously adopted; and WHEREAS, Council has reviewed the amended proffers and is of the opinion that the requested amendment rezoning would be in the best interests of the City and that the amended proffers will more closely comply with the intent of the Land Use Plan heretofore adopted; and WHEREAS, Council has adopted the provisions of Chapter 320 of the 1978 Acts of the General Assembly of Virginia, Sections 15.2-2296 through 15.2-2302, relating to conditional zoning; and WHEREAS, the Planning Commission at its regular meeting held on April 13, 2022, did recommend to Council after holding a public hearing that such rezoning be approved with the voluntarily amended proffered conditions; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Ordinance 361 be amended, revised, and reordained to read as follows and the map referred to shall be changed in this respect and no other: Section 1. Beginning at a point in the westerly right of way of Virginia Route 419, more particularly defined as Corner 1, as shown on the plat showing Subdivision of Property of G.L. Mattern and Ruby M. Mattern as recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 2, Page 15; thence with the westerly right of way S 10° 52’ 00” W 422.47 feet to a point; thence leaving the westerly right of way of Virginia Route 419, N 79° 08’ 00” W 224.00 feet to a point; thence S 10° 52’ 00” W 280.13 feet to a point in the northerly right of way of Keagy Road; thence with the northerly right of way S 73° 01’00” W 50.00 feet to a point; thence leaving the northerly right of way of Keagy Road, N 16° 59’00” W 27.03 feet to a {00461942.DOCX } point of curve; thence with a curve to the right, which curve is defined by a delta angle of 27° 51’00”, a radius of 200.00 feet, an arc of 97.22 feet, a chord of 96.26 feet and bearing of N 03° 03’ 30 W to a point of tangency; thence N 10° 52’00” E 157.66 feet to a point of curve; thence with a curve to the left, which curve is defined by a delta angle of 30° 00’ 00”, a radius of 148.54 feet, an arc of 77.78 feet, a chord of 76.89 feet and bearing of N 04° 08’ 00” W to a point of reverse curve; thence with a curve to the right, which curve is defined by a delta angle of 4° 37’ 34”, a radius of 198.54 feet, an arc of 16.03 feet and bearing of N 16° 49’ 13” W to a point; thence N 79° 08’ 00” W 225.00 feet to a point; thence N 67° 00’ 00” W 52.29 feet to a point in the easterly right of way of Ridgewood Drive; thence with the easterly right of way, a curve to the left, which curve is defined by a delta angle of 55° 45’ 17”, a radius of 262.91 feet, an arc of 255.84 feet, a chord of 245.86 feet and bearing of N 11° 30’ 38” E to a point of tangency; thence N 16° 22’ 00” W 52.77 feet to a point of curve; thence with a curve to the right, which curve is defined by a delta angle of 56° 18’ 30”, a radius of 20.00 feet, an arc of 19.66 feet, a chord of 18.87 feet and bearing of N 11° 47’ 49” E to a point of reverse curve in the southerly right of way of Braeburn Drive; thence with the southerly right of way of Braeburn Drive, a curve to the left, which curve is defined by a delta angle of 09° 55’ 54”, a radius of 319.00 feet, an arc of 55.30 feet, a chord of 55.23 feet and bearing of N 34° 59’ 09” E to a point of reverse curve; thence with a curve to the right, which curve is defined by a delta angle of 52° 14’ 50”, a radius of 269.00 feet, an arc of 245.30 feet, a chord of 236.89 feet and bearing of N 56° 08’ 35” E to a point of tangency; thence N 82° 16’ 00” E 97.90 feet to a point; thence S 23° 32’ 49” E 10.29 feet to a point of curve; thence a curve to the right, which curve is defined by a delta angle of 42° 46’ 56”, a radius of 261.48 feet, an arc of 195.24 feet, a chord of 190.74 feet and bearing of N 87° 50’ 39” E to a point of tangency, thence S 70° 45’ 53” E 30.00 feet to a point of curve; thence a curve to the left, which curve is defined by a delta angle of 13° 03’ 17”, a radius of 261.48 feet, an arc of 59.58 feet, a chord of 59.45 feet and bearing of S 77° 17’ 31” E to a point of reverse curve; thence a curve to the right, which curve is defined by a delta angle of 83° 10’ 44”, a radius of 43.00 feet, an arc of 62.43 feet, a chord of 57.09 feet and bearing of S 42° 13’ 48” E to a point of compound curve in the westerly right of way of Virginia Route 419; thence with the westerly right of way, a curve to the right, which curve is defined by a delta angle of 11° 30’ 26”, a radius of 919.93 feet, an arc of 184.76 feet, a chord of 184.45 feet and bearing of S 05° 06’ 47” W to a point of tangency; thence S 10° 52’ 00” W 18.88 feet to Corner 1, the place of beginning and containing 8.59 acres, more or less. LESS AND EXCEPT that certain parcel of land known as Lot A, containing 0.428 acres of land, more or less, as more particularly described in Deed recorded as Instrument #04000796. Section 2. The following conditions voluntarily proffered shall apply in addition to the regulations contained in Chapter 106 of The Code of the City of Salem: {00461942.DOCX } 1. No uses shall be permitted in any portion of the property except the following: banks, retail sales, retail drug stores, food sales, wearing apparel shops, auto appliance services, home appliance services, barber and beauty shops, offices, theaters, assembly halls, restaurants (except the drive-in type), personal and professional services, churches, libraries, recreational facilities, and gasoline stations; 2. No structures over four (4) stories in height shall be permitted; 3. No flat or built-up roofs shall be permitted, the surface of which may be viewed from the interior spaces of other buildings on the property or from the ground; 4. No asphalt shingle roofs shall be permitted; 5. No window-type air conditioning units shall be permitted; 6. No heating, ventilating and air conditioning equipment shall be permitted to be exposed to public view, provided; however, that this shall not prevent the exposure to public view of factory manufactured solar heating panels; 7. No exposed concrete, cinder or expanded shale masonry units shall be permitted; 8. No cows, horses, pigs, goats, swine, fowl or pigeons shall be kept on the premises, nor shall any other animals or pets be kept on the premises which occasion obnoxious odors or are dangerous to the health or welfare of the other residents in the subdivision and no nuisance shall be maintained or permitted on the property; 9. No structure of a temporary character (trailer, basement, tent, shack, garage, or barn) or other outbuilding shall be used at any time as a residence either temporarily or permanently; 10. All service lines within the property shall be underground; and 11. Development (planned use-grading-access-construction) of the property will be consonant with and as a part of the development of the 80-acre McVitty estate. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. {00461942.DOCX } This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders - William D. Jones - Byron Randolph Foley - James W. Wallace, III – Renee F. Turk – Passed: Effective: __________________________ Mayor ATTEST: ___________________________ H. Robert Light Clerk of Council City of Salem, Virginia (Illegible) 5/8" Capped Rebar Found (Illegible) 5/8" Capped Rebar Found Now or Formerly: Strauss Properties LLC Instrument 130001653 APN: 284-1-2.1 Asphalt Asphal t Wall Co n c r e t e S i d e w a l k R/W R/W Existing Slope Easement Deed Book 37,Page 716, Plat Book 2, Pages 39 - 40 & Plat Book 2, Pages 44 - 45 1910 10' Eas e m e n t t o B e l l A t l a n t i c V i r g i n i a C o m p a n y D eed Bo o k 2 5 8 , P a g e 5 5 3 14 1 0 . 0 ' 0. 5 ' C o n c r e t e C u r b ( T y p . ) 0. 5 ' C o n c r e t e C u r b ( T y p . ) N 79°0 8 ' 0 0 " W 2 2 4 . 0 0 ' M s d . S 1 0 ° 5 2 ' 0 0 " W 2 8 0 . 1 3 ' N 1 0 ° 5 2 ' 0 0 " E 1 5 7 . 6 6 ' L1 L 2 C 1 (Basis o f B e a r i n g ) R/ W Road Easement Deed Book 92 Page 115 13 LINE BEARING DISTANCE L1 6ƒ :50.00' L2 1ƒ :27.03' L3 1ƒ :52.29' L4 1ƒ :52.77' L5 1ƒ (97.90' L6 6ƒ (10.29' L7 6ƒ (101.13' L8 1ƒ (1.05' L9 6ƒ (69.34' L10 1ƒ (73.03' L11 1ƒ :31.83' CURVE ARC LENGTH RADIUS DELTA ANGLE CHORD BEARING CHORD LENGTH C1 97.22'200.00'ƒ 6ƒ (96.26' C2 77.78'148.54'ƒ 1ƒ :76.89' C3 16.03'198.54'ƒ 6ƒ (16.03' C4 255.84'262.91'ƒ 1ƒ (245.86' C5 19.66'20.00'ƒ 6ƒ :18.87' C6 55.30'319.00'ƒ 1ƒ (55.23' C7 245.30'269.00'ƒ 6ƒ :236.89' C8 85.46'261.48'ƒ 6ƒ :85.08' C9 7.03'319.00'ƒ 1ƒ (7.03' C10 55.18'269.00'ƒ 6ƒ :55.08' 19 . 9 28.1 NOT TO SCALE 7+(%$6,6)25$//%($5,1*66+2:1+(5(21,61257+ƒ :(67$67+(6287+/,1( OF THE SURVEYED PROPERTY, AND IS THE SAME BEARING RECORDED IN INSTRUMENT NO. 150002238, IN THE CLERK'S OFFICE FOR THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA. THERE IS NO VISIBLE EVIDENCE OF CEMETERIES ON SUBJECT PROPERTY. THE SUBJECT PROPERTY HAS DIRECT PHYSICAL ACCESS TO ELECTRIC ROAD, BRAEBURN DRIVE AND KEAGY ROAD A DEDICATED PUBLIC STREET OR HIGHWAY. Zoning Jurisdiction: Salem, Virginia Zoning Classification: HBD (Highway Business District) within the Urban Forest Overlay District Setback Lines Front: 30 Feet from street centerline Landscape Buffer: 15 Feet adjacent to the RB and RMF District Landscape Buffer: 8 Feet between parking area and right of way Maximum Building Height: 80 Feet Minimum Lot Area: 7,200 Sq. Feet Minimum Lot Frontage: 60 Feet Parking Requirements Shopping Center: 1 space per 250 sq. feet; Gas Station: 1 space per employee + 3 stacking spaces provided for each pump island per approved site plan. 302 regular spaces and 8 handicapped spaces required Zoning information has been provided by a Zoning Report by Zoning Info, Inc., dated June 15, 2021, Job No. 74122. Surveyor's Note: Setback lines shown hereon are based solely upon the information provided above, are to be used for reference purposes only and are subject to interpretation by the local zoning authority. Due to the lack of information regarding the location of the centerlines of the public right of ways abutting the surveyed property, front building setback lines have not been shown. 1. NO UNDERGROUND UTILITIES ARE SHOWN ON THIS SURVEY, ONLY ABOVE GROUND VISIBLE EVIDENCE OF UTILITIES ARE SHOWN. 2. ALL STATEMENTS WITHIN THE CERTIFICATION, AND OTHER REFERENCES LOCATED ELSEWHERE HEREON, RELATED TO: UTILITIES, IMPROVEMENTS, STRUCTURES, BUILDINGS, PARTY WALLS, PARKING, EASEMENTS, SERVITUDES, AND ENCROACHMENTS ARE BASED SOLELY ON ABOVE GROUND, VISIBLE EVIDENCE, UNLESS ANOTHER SOURCE OF INFORMATION IS SPECIFICALLY REFERENCED HEREON. 3. THIS SURVEY MEETS OR EXCEEDS THE SURVEY STANDARDS/STANDARDS OF CARE AS SET FORTH IN SECTION 3 OF THE 2021 ALTA/NSPS SURVEY REQUIREMENTS. 4. BASED UPON VISUAL OBSERVATION, THERE ARE PARTY WALLS LOCATED ON THE SUBJECT PROPERTY WITH RESPECT TO ADJOINING PROPERTIES AS SHOWN HEREON. 5. AT THE TIME OF THIS SURVEY, THERE WAS NO OBSERVABLE EVIDENCE OF ANY RECENT CHANGES IN STREET RIGHT-OF-WAY LINES EITHER COMPLETED OR PROPOSED, AND AVAILABLE FROM THE CONTROLLING JURISDICTION. THERE WAS NO OBSERVED EVIDENCE OF RECENT STREET OR SIDEWALK CONSTRUCTION OR REPAIRS. 6. THE ADDRESSES SHOWN HEREON ARE BASED ON POSTED ADDRESSES OBSERVED AT THE TIME THE FIELD WORK WAS PERFORMED. ©. THIS SURVEY DESCRIBES AND DEPICTS THE SAME LAND AS DESCRIBED IN THE TITLE COMMITMENT AS REFERENCED ABOVE. SHEET 1 OF 2 “648$5()((7 THE PARCELS CONTAINED IN THE LEGAL DESCRIPTION ARE CONTIGUOUS WITHOUT ANY GAPS, GORES OR OVERLAPS. THERE IS NO OBSERVABLE EVIDENCE OF EARTH MOVING WORK, BUILDING CONSTRUCTION OR BUILDING ADDITIONS WITHIN RECENT MONTHS. 6Diie VICINITY MAP 5Ciii OBSERVED POTENTIAL ENCROACHMENTS FLOOD INFORMATION3 6Cvii PLATTED SETBACK OR RECORDED BUILDING RESTRICTION LINES 5Ei "SCHEDULE B - SECTION 2" ITEMS 6Bxii TITLE COMMITMENT INFORMATION 6Bi TITLE DESCRIPTION 6Diig SURVEYOR'S NOTES 4 LAND AREA 6Biv BEARING BASIS 5F CEMETERY NOTE 9 PARKING SPACES 5Biii ACCESS TO PROPERTY 16 EARTH MOVING NOTE 6Bvii CONTIGUITY STATEMENT 7 SURVEYOR'S CERTIFICATE AL T A / N S P S L A N D T I T L E S U R V E Y 6D i i k 2 “$&5(6 REGULAR = 246 HANDICAP = 19 TOTAL = 265 6Diic NORTH ARROW & SCALE SUBSTANTIAL ABOVE GROUND FEATURES THAT WERE OBSERVED ON THE SUBJECT PARCEL, SUCH AS PARKING AREAS, DRIVES, WALKS, PLANTERS/LANDSCAPE AREAS AND OTHER, HAVE BEEN LOCATED AS SHOWN HEREON. NOTE: THERE WERE NO OBSERVED SUBSTANTIAL AREAS OF REFUSE ON THE SUBJECT PARCEL PER THE DATE OF THIS SURVEY. 8 SUBSTANTIAL FEATURES OBSERVED 18 10 "TABLE A" DIVISION/PARTY WALLS "TABLE A" BUILDING AREA "TABLE A" BUILDING HEIGHT "TABLE A" ADJOINING OWNERS "TABLE A" INTERSECTING STREET "TABLE A" EARTH MOVING NOTE VICINITY MAP CONTIGUITY STATEMENT RECORDED SETBACKS/RESTRICTIONS PROVIDED BY INSURED LEGEND & ABBREVIATIONS 6Diie TITLE COMMITMENT INFORMATION TYPE OF SURVEY SURVEYOR'S CERTIFICATE SURVEYOR'S NOTES ALTA/NSPS LAND TITLE SURVEY IDENTIFICATION TABLE 6Cvii 6Bvii 6Bxii 6Diid 6Diik 7 7b 7c 6Diig 13 14 16 "TABLE A" SUBSTANTIAL FEATURES OBSERVED8"TABLE A" PROPERTY ADDRESS2 "TABLE A" FLOOD INFORMATION3 "TABLE A" LAND AREA4 CEMETERY NOTE ACCESS TO PROPERTY5Biii 5Ei 5F "SCHEDULE B - SECTION 2" ITEMS TITLE DESCRIPTION6Bi SURVEYOR OBSERVED POTENTIAL ENCROACHMENTS5Ciii 6Diic NORTH ARROW & SCALE "TABLE A" BUILDING AREA7b "TABLE A" PARKING SPACES9 "TABLE A" UTILITY INFORMATION11 "TABLE A" RIGHT OF WAY CHANGES17TABLE "A" ZONING INFORMATION6 BEARING BASIS6Biv SA L E M , V I R G I N I A THIS DOCUMENT SHOULD BE CONSIDERED INVALID WITHOUT A LICENSED SURVEYOR'S SIGNATURE AND SEAL. NO ATTEMPT WAS MADE TO DETERMINE WETLANDS OR OTHER ENVIRONMENTAL ISSUES. RO A N O K E C O U N T Y RI D G E W O O D F A R M S 19 3 5 A N D 1 9 5 1 E L E C T R I C R O A D CERTIFICATE OF AUTHORIZATION # LSF001134 SURVEY PREPARED FOR AND ON BEHALF OF: AMERICAN SURVEYING & MAPPING, INC. 3191 MAGUIRE BLVD., SUITE 200 ORLANDO, FL 32803 PHONE: (407) 426-7979 FAX: (407) 426-9741 INFO@ASMCORPORATE.COM TO: STEWART LAND TITLE SERVICES, LLC; WELLS FARGO BANK, NATIONAL ASSOCIATION, ITS SUCCESSORS AND ASSIGNS; MID-OLYMPUS INCOME PLUS FUND LLC; MO SALEM, LLC; STEWART TITLE GUARANTY COMPANY: THIS IS TO CERTIFY THAT THIS MAP OR PLAT AND THE SURVEY ON WHICH IT IS BASED WERE MADE IN ACCORDANCE WITH THE 2021 MINIMUM STANDARD DETAIL REQUIREMENTS FOR ALTA/NSPS LAND TITLE SURVEYS, JOINTLY ESTABLISHED AND ADOPTED BY ALTA AND NSPS, AND INCLUDES ITEMS 1, 2, 3, 4, 6(A), 6(B), 7(A), 7(B)(1), 7(C), 8, 9, 10, 13, 14, 16, 17, 18 GRAPHICALLY DEPICTED AND 19 OF TABLE A THEREOF. THE FIELD WORK WAS COMPLETED ON 06/02/2021. DATE OF PRELIMINARY PLAT OR MAP: JUNE 7, 2021 DATE OF FINAL PLAT OR MAP: JULY 13, 2021 ________________________________ Edward E. Northrop Virginia Registered Land Surveyor No. 0403002610 For and on behalf of Titan USA Commercial Real Estate Services, LLC SHEET 1: NOTES AND SURVEY SHEET 2: SURVEY BY GRAPHIC PLOTTING ONLY, THIS PROPERTY LIES WITHIN ZONE "X", AS SHOWN ON THE FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NO. 510141 0143 G (MAP NO. 51161C0143G), WHICH BEARS AN EFFECTIVE DATE OF 09/28/2007, AND IS NOT IN A SPECIAL FLOOD HAZARD AREA. NO FIELD SURVEYING WAS PERFORMED TO DETERMINE THIS ZONE. ZONE "X" DENOTES AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN. TERMS, PROVISIONS, COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS, LIENS FOR ASSESSMENTS, DEVELOPER RIGHTS, OPTIONS, AND OTHER MATTERS, IF ANY, AND ANY AMENDMENTS THERETO, APPEARING OF RECORD IN DECLARATION DATED FEBRUARY 4, 2004, RECORDED FEBRUARY 4, 2004, IN INSTRUMENT NO. 040000406 (CITY OF SALEM). BLANKET IN NATURE AND PARTY WALL SHOWN HEREON SLOPE EASEMENT RESERVED IN THE DEED TO COLONIAL AMERICAN NATIONAL BANK DATED MAY 19, 1975, RECORDED MAY 20, 1975, IN DEED BOOK 37, PAGE 716 (CITY OF SALEM). SHOWN HEREON EASEMENT GRANTED TO VIRGINIA AND TENNESSEE TELEPHONE CO. BY INSTRUMENT DATED SEPTEMBER 6, 1910, RECORDED OCTOBER 5, 1910 IN DEED BOOK 53, PAGE 329 (ROANOKE COUNTY). BLANKET IN NATURE EASEMENT GRANTED APPALACHIAN POWER COMPANY BY INSTRUMENT DATED MAY 1, 1979, RECORDED JUNE 26, 1979 IN DEED BOOK 62, PAGE 83 (CITY OF SALEM). SHOWN HEREON TERMS, CONDITIONS, RESTRICTIONS AND EASEMENTS SET FORTH IN THE RECIPROCAL EASEMENT AGREEMENT DATED FEBRUARY 21, 1984, AMONG RIDGEWOOD FARM VILLAGE CENTER, ET ALS, AND RECORDED MAY 16, 1984, IN DEED BOOK 92, PAGE 115 (CITY OF SALEM), AS AFFECTED BY THE AMENDMENT TO RECIPROCAL EASEMENT AGREEMENT DATED MARCH 26, 2015, AMENDMENT DATED MARCH 26, 2015, RECORDED AS INSTRUMENT NO. 150000802. SHOWN HEREON EASEMENT GRANTED TO BELL ATLANTIC-VIRGINIA, INC. BY INSTRUMENT DATED OCTOBER 23, 1996, RECORDED DECEMBER 17, 1996 IN DEED BOOK 258, PAGE 553 (CITY OF SALEM). SHOWN HEREON EASEMENT GRANTED TO APPALACHIAN ELECTRIC POWER COMPANY BY INSTRUMENT DATED JUNE 30, 1939, RECORDED FEBRUARY 14, 1940 IN DEED BOOK 271, PAGE 267 (ROANOKE COUNTY). EASEMENT LOCATION CANNOT BE DETERMINED FROM THE INFORMATION PROVIDED IN THE DOCUMENT EASEMENT GRANTED APPALACHIAN ELECTRIC POWER COMPANY BY INSTRUMENT DATED NOVEMBER 8, 1939, RECORDED FEBRUARY 14, 1940 IN DEED BOOK 271, PAGE 274 (ROANOKE COUNTY). EASEMENT LOCATION CANNOT BE DETERMINED FROM THE INFORMATION PROVIDED IN THE DOCUMENT EASEMENT GRANTED TO APPALACHIAN ELECTRIC POWER COMPANY BY INSTRUMENT DATED JANUARY 29, 1946, RECORDED JUNE 26, 1946 IN DEED BOOK 340, PAGE 345 (ROANOKE COUNTY). EASEMENT LOCATION CANNOT BE DETERMINED FROM THE INFORMATION PROVIDED IN THE DOCUMENT EASEMENT GRANTED TO APPALACHIAN ELECTRIC POWER COMPANY BY INSTRUMENT DATED FEBRUARY 7, 1946, RECORDED JUNE 26, 1946 IN DEED BOOK 340, PAGE 346 (ROANOKE COUNTY). EASEMENT LOCATION CANNOT BE DETERMINED FROM THE INFORMATION PROVIDED IN THE DOCUMENT MATTERS SHOWN ON THE SURVEY RECORDED IN PLAT BOOK 2, PAGES 39 - 40, AND PLAT BOOK 2, PAGES 44 - 45 INCLUDING: A. EXISTING SLOPE EASEMENT; B. EXISTING APCO EASEMENTS; C. 20' SANITARY SEWER EASEMENT. SHOWN HEREON MATTERS AS SHOWN ON PLAT RECORDED PLAT BOOK 10, PAGE 9 (PARTIAL SURVEY OF THE SUBJECT LAND) INCLUDING: A. UNDERGROUND ELECTRIC LINES; B. ELECTRICAL TRANSFORMERS; C. SANITARY SEWER LINES AND MANHOLES; D. CLEANOUTS; E. DRAINAGE MANHOLES AND STORM DRAIN DROP INLET; F. GAS AND WATER LINES; G. 2 FOOT BUILDING ENCROACHMENT EASEMENT. ITEM G REFERENCED ABOVE IS SHOWN HEREON IN ADDITION TO THE ABOVE MATTERS, THE "SURVEY" SHOWS: A. PARTY WALL. RIGHTS OF OTHERS THERETO ENTITLED IN AND TO THE PARTY WALL; B. 4 FOOT BUILDING ENCROACHMENT (PB 10, PG 9). SHOWN HEREON TERMS AND PROVISIONS OF THE LEASE BY KROGER LIMITED PARTNERSHIP 1, AN OHIO LIMITED PARTNERSHIP, DATED MAY 9, 1984, MODIFIED AUGUST 15, 1986, MARCH 12, 2001, AND MARCH 31, 2015, AS DISCLOSED BY INSTRUMENT RECORDED AS INSTRUMENT NO. 160000177. LEASED IMPROVEMENTS SHOWN HEREON 9 11 12 13 14 15 16 17 18 19 Electric Road Keagy R o a d Ke a g y L a n e So u t h w e s t Rid g e w o o d Driv e South Clearin g Road Braeburn Drive 419 685 419 10 20 21 22 SEE SHEET 2 OF 2 6Diid LEGEND AND ABBREVIATIONS PSX CONCRETE SURFACE NO PARKING AREA HANDICAP PARKING (R)RECORD DESCRIPTION SQUARE FEETSQ.FT. PARKING SPACE - Telephone Pedestal T - Telephone Box EB - Electric Box/Cabinet - Electric Meter - Cleanout M - Manhole - Light Pole - Storm Manhole WV - Water Valve - Sanitary Manhole - Air Condition Unit - Drill Hole Set - 5/8" Rebar Set with Cap Stamped - Gas Meter - Bollard Post - Sign MB - Mail Box - Water Meter - Fire Hydrant - Catch Basin - Curb Inlet Basin with Grate R/W P.O.B.- Place/Point of Beginning - Right-of-Way - Fence as Noted ou - Overhead Utilities - PK/MAG Nail Found as Noted - Monumentation Found as Noted "NORTHROP VA LS 0403002610" MBMBMB MW MW WV WV WV P.O.B. MAG Nail Found MAG Nail Found (Illegible) 5/8" Capped Rebar Found Bent (Illegible) 5/8" Capped Rebar Found Bent S54°04'56"E 0.40' (Illegible) 5/8" Capped Rebar Found MAG Nail Found TOTAL LAND AREA 6T)HHW“ $FUHV“ Braeburn Driv e 11 0 ' P u b l i c R i g h t o f W a y - A s p h a l t P a v e m e n t Asphalt Variable Widt h P u b l i c R i g h t o f W a y - A s p h a l t P a v e m e n t Asphalt Ri d g e w o o d D r i v e Asphalt El e c t r i c R o a d ( V A R o u t e 4 1 9 ) Va r i a b l e W i d t h P u b l i c R i g h t o f W a y - A s p h a l t P a v e m e n t Asphalt Asphalt Asphalt Asphalt Asphalt Asphalt Grass Asphalt Asphalt 5 Parkin g S p a c e s 5 Parkin g S p a c e s 4 Parkin g S p a c e s 4 Parking S p a c e s 4 Parking S p a c e s 4 Parking S p a c e s 15 Parki n g S p a c e s 15 Parki n g S p a c e s 14 Parkin g S p a c e s 14 Parki n g S p a c e s 11 Parki n g S p a c e s 11 Parki n g S p a c e s 23 Parkin g S p a c e s 23 Parki n g S p a c e s 20 Parkin g S p a c e s 8 Parkin g S p a c e s 20 Parki n g S p a c e s 5 Parking S p a c e s 5 Parking S p a c e s 13 P a r k i n g S p a c e s 5 P a r k i n g S p a c e s 8 P a r k i n g S p a c e s Gate Po s t Ga t e Po s t Gate Po s t Wo o d F e n c e Ir o n F e n c e Fence Fence Wood Fence Concrete Steps St e p s Deck Shed Brick Dr i v e Planter Wall (Typ.) 0. 5 ' C o n c r e t e C u r b ( T y p . ) Now or Formerly: MPW Group LLC Instrument 060003898 APN: 284-1-2 Now or Formerly: Core Hospitality LLC Instrument 050001852 APN: 284-1-2.6 Now or Formerly: Good Pasture Properties LLC Instrument 040000796 APN: 284-1-2.7 Concret e S i d e w a l k Grass Vault Asphalt Concret e S i d e w a l k C o n c r e t e S i d e w a l k Co n c r e t e S i d e w a l k Trench D r a i n T EB Co n c r e t e S i d e w a l k Pump(T y p . ) 4 S p a c e s 3 Spaces 4 P a r k i n g S p a c e s 3 S p a c e s Gr a s s Gr a s s R/ W R/W R/ W R/ W Dumpst e r PARCEL 1 SUBDIVISION OF PROPERTY OF G.L. MATTERN AND RUBY M. MATTERN (THE PLAT) LOT A PLAT BOOK 10 PAGE 9 Wall Wall 20' Sa n i t a r y S e w e r E a s e m e n t Plat B o o k 2 , P a g e s 3 9 - 4 0 , Plat B o o k 2 , P a g e s 4 4 - 4 5 , Plat B o o k 1 0 , P a g e 9 19 2 0 . 0 ' Temporary Easement For Temporary Turn-A-Round Plat Book 2, Pages 39 - 40 & Plat Book 2, Pages 44 - 45 Ap p r o x & E x i s t i n g Ap c o E a s e m e n t R o a n o k e C o u n t y Pla t B o o k 2 , P a g e s 3 9 - 4 0 & Pla t B o o k 2 , P a g e s 4 4 - 4 5 19 Ex i s t i n g A p c o E a s e m e n t De e d B o o k 6 2 , P a g e 8 3 & N e w P U E Pl a t B o o k 2 , P a g e s 3 9 - 4 0 & Pl a t B o o k 2 , P a g e s 4 4 - 4 5 19 15.0' 19 12 20 LINE BEARING DISTANCE L1 S 73°01'00" W 50.00' L2 N 16°59'00" W 27.03' L3 N 67°00'00" W 52.29' L4 N 16°22'00" W 52.77' L5 N 82°16'00" E 97.90' L6 S 23°32'49" E 10.29' L7 S 79°07'55" E 101.13' L8 N 10°52'05" E 1.05' L9 S 79°07'55" E 69.34' L10 N 10°52'05" E 73.03' L11 N 79°07'55" W 31.83' CURVE ARC LENGTH RADIUS DELTA ANGLE CHORD BEARING CHORD LENGTH C1 97.22'200.00'27°51'00"S 03°03'30" E 96.26' C2 77.78'148.54'30°00'00"N 04°08'00" W 76.89' C3 16.03'198.54'4°37'34"S 16°49'13" E 16.03' C4 255.84'262.91'55°45'17"N 11°30'38" E 245.86' C5 19.66'20.00'56°18'30"S 11°47'49" W 18.87' C6 55.30'319.00'9°55'54"N 34°59'09" E 55.23' C7 245.30'269.00'52°14'50"S 56°08'35" W 236.89' C8 85.46'261.48'18°43'32"S 75°48'40" W 85.08' C9 7.03'319.00'1°15'48"N 39°19'13" E 7.03' C10 55.18'269.00'11°45'10"S 76°23'26" W 55.08' 0 . 5 ' C o n c r e t e C u r b ( T y p . ) 0.5' Con c r e t e C u r b ( T y p . ) 0. 5 ' C o n c r e t e C u r b ( T y p . ) 6   ƒ       :                                                                                                6ƒ      (         6   ƒ       :         1ƒ      :         L3 L 4 L5 L 6 C 2 C 3 C4 C5 C6 C7 C8 C9 C10 L7 L8 L9 L1 0 L11 1   ƒ       (         VESTED IN: Wood Salem Center LLC Instrument: 150002238 APN: 284-1-2.2 VESTE D I N :Wood S a l e m C e n t e r L L C Instru m e n t : 1 5 0 0 0 2 2 3 8 APN: 2 8 4 - 1 - 2 . 3 TOTAL L A N D A R E A : 11,244 S q u a r e F e e t 0.258 A c r e s Wood F e n c e Ov e r h a n g Ov e r h a n g One Story Brick Masonry Building 69,101 Square Feet Height=31' #1903-1927 Ov e r h a n g Ov e r h a n g One Sto r y B r i c k M a s o n r y B u i l d i n g 11,244 S q u a r e F e e t Height= 1 5 . 5 ' #1949- 1 9 6 9 One Story Brick Masonry Building 11,244 Square Feet Height=11' Ov e r h a n g Ov e r h a n g Existin g B u i l d i n g Schedule A Less & Except Party Wall Instrument No. 040000406 9 7 P a r k i n g S p a c e s 7 P a r k i n g S p a c e s 6 P a r k i n g S p a c e s 10.0 86 . 2 70.4 #1 9 0 3 44 . 8 38.5 2 0 . 9 5 4 . 1 1. 0 29 . 8 28.0 ©. SHEET 2 OF 2 AL T A / N S P S L A N D T I T L E S U R V E Y 6D v i 6Diic NORTH ARROW & SCALE 2 SA L E M , V I R G I N I A RO A N O K E C O U N T Y RI D G E W O O D F A R M S 19 3 5 A N D 1 9 5 1 E L E C T R I C R O A D SEE SHEET 1 OF 2 6Diid LEGEND AND ABBREVIATIONS PSX CONCRETE SURFACE NO PARKING AREA HANDICAP PARKING (R)RECORD DESCRIPTION SQUARE FEETSQ.FT. PARKING SPACE - Telephone Pedestal T - Telephone Box EB - Electric Box/Cabinet - Electric Meter - Cleanout M - Manhole - Light Pole - Storm Manhole WV - Water Valve - Sanitary Manhole - Air Condition Unit - Drill Hole Set - 5/8" Rebar Set with Cap Stamped - Gas Meter - Bollard Post - Sign MB - Mail Box - Water Meter - Fire Hydrant - Catch Basin - Curb Inlet Basin with Grate R/W P.O.B.- Place/Point of Beginning - Right-of-Way - Fence as Noted ou - Overhead Utilities - PK/MAG Nail Found as Noted - Monumentation Found as Noted "NORTHROP VA LS 0403002610" MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 277/ 1/ 3.1/ / 2000 RIDGEWOOD DR NATIONWIDE HEALTH PROPERTIES INC 2001 RIDGEWOOD DR SALEM, VA 24153 277/ 1/ 3.2/ / 1875 ELECTRIC RD WEC 99J-77 LLC ONE CVS DRIVE WOONSOCKET, RI 02895 277/ 1/ 4/ / 1900 SOUTH CLEARING RD MACHER, RICHARD H MACHER, ELIZABETH K 1900 SOUTH CLEARING RD SALEM, VA 24153 283/ 2/ 1/ / 1900 ELECTRIC RD LEWIS-GALE MEDICAL CENTER LLC PO BOX 1504 NASHVILLE, TN 37202 283/ 2/ 1.1/ / 1886 ELECTRIC RD VIRGINIA EASTERN COMPANY LLC PO BOX 201 ROANOKE, VA 24002 284/ 1/ 2/ / 1650 BRAEBURN DR MPW GROUP LLC PO BOX 18 SALEM, VA 24153 284/ 1/ 2.1/ / 2929 KEAGY RD STRAUSS PROPERTIES LLC 5100 BERNARD DR ROANOKE, VA 24018 284/ 1/ 2.2/ / 1935 ELECTRIC RD MO SALEM LLC 8044 MONTGOMERY RD STE 370 CINCINNATI, OH 45236 284/ 1/ 2.3/ / 1951 ELECTRIC RD MO SALEM LLC 8044 MONTGOMERY RD STE 370 CINCINNATI, OH 45236 284/ 1/ 2.4/ / 2800 KEAGY RD NOTTING HILL LLC 400 ACADEMY ST SALEM, VA 24153 284/ 1/ 2.5/ 1901/ 1901 SOUTH CLEARING RD WALKER, CODY WALKER, HILDA 1901 SOUTH CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1903/ 1903 SOUTH CLEARING RD DAVIDSON PATRICIA B 1903 S CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1905/ 1905 SOUTH CLEARING RD WHITE KENNETH R SR 1905 SOUTH CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1907/ 1907 SOUTH CLEARING RD FRANCIS FAMILY TRUST (THE)495 BOOHER DR BRISTOL, TN 37620 284/ 1/ 2.5/ 1909/ 1909 SOUTH CLEARING RD H P LLC 728 S ATLANTIC AVE VIRGINIA BEACH, VA 23451 284/ 1/ 2.5/ 1911/ 1911 SOUTH CLEARING RD ROBERT J TOPPING TRUST 1911 S CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1913/ 1913 SOUTH CLEARING RD WEST, RAE N 3490 PINE DR SALEM, VA 24153 284/ 1/ 2.5/ 1915/ 1915 SOUTH CLEARING RD SAZA PROPERTIES LLC 11035 BOOKER T WASHINGTON HWY WIRTZ, VA 24184 284/ 1/ 2.5/ 1917/ 1917 SOUTH CLEARING RD WADE JUSTIN LEWIS 1917 SOUTH CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1919/ 1919 SOUTH CLEARING RD CLOUSER, JANET M 1919 SOUTH CLEARING RD SALEM, VA 24153 284/ 1/ 2.5/ 1921/ 1921 SOUTH CLEARING RD WEBSTER ANITA J 2034 DARLINGTON RD SW ROANOKE, VA 24018 284/ 1/ 2.5/ 1923/ 1923 SOUTH CLEARING RD HOLLAR AMY K 1923 S CLEARING RD SALEM, VA 24153 284/ 1/ 2.6/ / 2898 KEAGY RD CORE HOSPITALITY LLC 2898 KEAGY RD SALEM, VA 24153 284/ 1/ 2.7/ / 1630 BRAEBURN DR AG PROPERTY LLC 113 WINDWARD DR SW ROANOKE, VA 24018 284/ 1/ 2.5/ / 1900 BLK S CLEARING RD RIDGEWOOD FARM CONDOMINIUMS UNIT OWNERS ASSOCIATION 2911 S CLEARING RD SALEM, VA 24153 AG - Agriculture District BCD - Business Commerce District CBD - C ommuni ty Business District CUD - C ollege/U niversity District DBD - D owntow n Business District HBD - H ighway Business District HBD/HM - Highw ay Business/Heavy Manufacturing District HBD/LM - Highw ay Business/Li ght Manufacturing District HM - Heavy Manufactur ing Distr ict LM - Light Manufacturing District LM/HM - Light M anufacturing/Heavy Manufacturing District MHP - M anufactured Home Par k District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE Bra e b u rn D r i v e Keagy Road R idgewoodDrive R id gewoodDrive K e a g y R o a d Electric Road Virginia Route 419SouthClearingRoad(P riv a t e ) Lewis-Gale Hospital, Inc., PB 5, PG 85 I n n at Rid g e w ood Farms,LLC,PB7,PG34 G L & Ruby M Mattern, PB6,PG10 Lewis-GaleHospital,Inc.,PB5,PG85 Ridgewood Farm Village Center, PB 2, PGS 39, 40 G L & R u b y M M a tt e r n , P B 6 , P G 1 0 RidgewoodFarm C o n d o.,P h a s e 1 2,P B 8,P G 4 &Phase13,PB8,PG59 Edens&Avant,PB 10,P G 9 M &V Associates,PB10,PG21 R i d g e w o o d F a r m V i l l a g e C e n t e r ,P B 2 ,P G S 3 9 ,4 0GL&R u b y M M a t t e r n (R e s u b .P a r c e l F -3 B 1 ,P a r c e l F-3 B2)PB 7,PG 66 A 1 1 2 A 1 2 A 2.5-1901 2.5-1903 2.5-1907 2.5-1905 2.5-1909 2.5-1911 2.5-1913 2.5-1915 2.5-1917 2.5-1919 2.5-1921 2.5-1923 5 0 110' R/WScale Varies Roanoke County City of Roanoke City of SalemCity of Roanoke City of Salem Roanoke County Phase 12 2.2 2.3 2.1 2.4 2.6 2 2.7 2.5 60.14 19.66 255.84 62.43 3 1 . 2 4 3 9 .5 7 % % % 1 0 9 . 6 9 96.46 74.24 6 7.68 33.39 26.04 39.27 5 0 .0 0 1 3 . 1 9 9 7 .2 1 157.66 280.13 1 8 2 .2 2 110.08 115.73 91.70 9.78 6.00 70.70 7.03 101.13 1.03 31.83 73.03 114.03 9 7 .9 0 4 2.13 34.28 1 7 1 .9 8 1 0 . 2 9 44.49 64.39 28.14 198.33 203.64 55.00 112.06 86.05 84.61 164.47 258.00 300.50 1 7 2 . 5 7 32.05 1 6 . 0 3 7 7 .7 8 256.05 224.00 225.00 145.04 105.56 5.0 236.00 262.00 4.00 203.08 5 6.4 8 2 5. 31 510.66 71.77 290.89 80.85 52.29 2 5 0 .8 2 190.13 5 5 .1 7 109.79 30.00 59.5828.2 3 5 7 .2 2 69.34 48.26 318.40 179.10 5 2 . 7 7 % 2 9 6 . 9 4 1 8 4 .0 8 1 1 1935 - 1927 - 1925 - 1923 -1921 - 1919 -1917 2 9 2 9 1886 1980-1900 1969-1967-1951 1630 1900BlkRidgewoodDrive 1650 1915 -1913 - 1911 - 1909 - 1907 - 1905 - 1903 2.088 Ac. 3.166 Ac. 0.428 Ac. 1.14 Ac. 1.394 Ac. 5.702 Ac. 1.07 Ac. 1.72 Ac. 0 100 20050 Feet±1 inch = 100 fe et MARCH 2022 PLANNING COMMISSION ITEM 4B1923 AND 1951 ELECTR IC RD. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcels 284-1-2.2 & 284-2-2.3 Buildings Parcels City Limits Comme rcia l Dow ntown Econo mic De velopme nt A rea In dus trial In stitutio na l Mixed Use Public Pa rks and R ecre atio na l Reside ntia l Tran sitio nal Ta x Parcels 284 -1 -2.2 & 284-2-2 .3 Bu ildings Pa rce ls City Limits 1923 and 1951 Electric Road Legal Description: Beginning at a point in the westerly right of way of Virginia Route 419, more particularly defined as Corner 1, as shown on the plat showing Subdivision of Property of G.L. Mattern and Ruby M. Mattern as recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 2, Page 15; thence with the westerly right of way S 10° 52’ 00” W 422.47 feet to a point; thence leaving the westerly right of way of Virginia Route 419, N 79° 08’ 00” W 224.00 feet to a point; thence S 10° 52’ 00” W 280.13 feet to a point in the northerly right of way of Keagy Road; thence with the northerly right of way S 73° 01’00” W 50.00 feet to a point; thence leaving the northerly right of way of Keagy Road, N 16° 59’00” W 27.03 feet to a point of curve; thence with a curve to the right, which curve is defined by a delta angle of 27° 51’00”, a radius of 200.00 feet, an arc of 97.22 feet, a chord of 96.26 feet and bearing of N 03° 03’ 30 W to a point of tangency; thence N 10° 52’00” E 157.66 feet to a point of curve; thence with a curve to the left, which curve is defined by a delta angle of 30° 00’ 00”, a radius of 148.54 feet, an arc of 77.78 feet, a chord of 76.89 feet and bearing of N 04° 08’ 00” W to a point of reverse curve; thence with a curve to the right, which curve is defined by a delta angle of 4° 37’ 34”, a radius of 198.54 feet, an arc of 16.03 feet and bearing of N 16° 49’ 13” W to a point; thence N 79° 08’ 00” W 225.00 feet to a point; thence N 67° 00’ 00” W 52.29 feet to a point in the easterly right of way of Ridgewood Drive; thence with the easterly right of way, a curve to the left, which curve is defined by a delta angle of 55° 45’ 17”, a radius of 262.91 feet, an arc of 255.84 feet, a chord of 245.86 feet and bearing of N 11° 30’ 38” E to a point of tangency; thence N 16° 22’ 00” W 52.77 feet to a point of curve; thence with a curve to the right, which curve is defined by a delta angle of 56° 18’ 30”, a radius of 20.00 feet, an arc of 19.66 feet, a chord of 18.87 feet and bearing of N 11° 47’ 49” E to a point of reverse curve in the southerly right of way of Braeburn Drive; thence with the southerly right of way of Braeburn Drive, a curve to the left, which curve is defined by a delta angle of 09° 55’ 54”, a radius of 319.00 feet, an arc of 55.30 feet, a chord of 55.23 feet and bearing of N 34° 59’ 09” E to a point of reverse curve; thence with a curve to the right, which curve is defined by a delta angle of 52° 14’ 50”, a radius of 269.00 feet, an arc of 245.30 feet, a chord of 236.89 feet and bearing of N 56° 08’ 35” E to a point of tangency; thence N 82° 16’ 00” E 97.90 feet to a point; thence S 23° 32’ 49” E 10.29 feet to a point of curve; thence a curve to the right, which curve is defined by a delta angle of 42° 46’ 56”, a radius of 261.48 feet, an arc of 195.24 feet, a chord of 190.74 feet and bearing of N 87° 50’ 39” E to a point of tangency, thence S 70° 45’ 53” E 30.00 feet to a point of curve; thence a curve to the left, which curve is defined by a delta angle of 13° 03’ 17”, a radius of 261.48 feet, an arc of 59.58 feet, a chord of 59.45 feet and bearing of S 77° 17’ 31” E to a point of reverse curve; thence a curve to the right, which curve is defined by a delta angle of 83° 10’ 44”, a radius of 43.00 feet, an arc of 62.43 feet, a chord of 57.09 feet and bearing of S 42° 13’ 48” E to a point of compound curve in the westerly right of way of Virginia Route 419; thence with the westerly right of way, a curve to the right, which curve is defined by a delta angle of 11° 30’ 26”, a radius of 919.93 feet, an arc of 184.76 feet, a chord of 184.45 feet and bearing of S 05° 06’ 47” W to a point of tangency; thence S 10° 52’ 00” W 18.88 feet to Corner 1, the place of beginning and containing 8.59 acres, more or less. LESS AND EXCEPT that certain parcel of land known as Lot A, containing 0.428 acres of land, more or less, as more particularly described in Deed recorded as Instrument #04000796. Planning Commission Meeting MINUTES Wednesday, April 13, 2022, 7:00 PM Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street: WORK SESSION 1.Call to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on April 13, 2022; there being the members of said Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid A. Garst, II; Jackson Beamer; and Neil L. Conner; together with H. Robert Light, Assistant City Manager and Secretary Pro Tem, ex officio member of said Commission to wit; Charles E. Van Allman (virtual), Director of Community Development; Mary Ellen Wines, Zoning Administrator; and Jim Guynn, City Attorney Jim Guynn; and the following business was transacted: Chair Daulton called the meeting to order at 6:02 p.m. and reported that this date, place and time had been set for the Commission to hold a work session. 2.New Business A.Discussion of items on the April 13th agenda A discussion was held regarding the request of Philip M. and Rachel C. Knouff, property owners, for the issuance of a Home Occupation Permit to allow a small- scale wholesale cut flower farm (garden) on the property located at 275 Fort Lewis Boulevard (Tax Map #130-2-22). A discussion was held regarding the request of MO Salem, LLC, property owner, and Midland Atlantic Properties, property owner's management affiliate, to rezone the properties located at 1923 Electric Road and 1951 Electric Road (Tax Map #'s 284-1-2.2 and 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. 3.Adjournment Chair Daulton inquired if there were any other items for discussion and hearing Item #6A Date: 4/25/2022 none, adjourned the work session at 6:52 p.m. RE GU L AR SE SSI ON 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was held after due and proper notice in the C ouncil C hambers, C ity Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m., on April 13, 2022. Notice of such hearing was published in the March 31, and April 7, 2022, issues of the "Salem Times Register," a newspaper published and having general circulation in the City of Salem. All adjacent property owners were notified via the U. S. Postal Service. T he Commission, constituting a legal quorum, presided together with J im H. Guynn, J r., City Attorney; H. Robert Light, Assistant City Manager and Executive Secretary Pro Tem, ex officio member of said Commission, to wit; Charles E. Van Allman, J r., Director of Community Development (virtual); and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: C hair Daulton called the meeting to order at 7:00 p.m. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes C onsider acceptance of the minutes from the March 16, 2022, work session and regular meeting. Neil Conner motioned C onsider acceptance of the minutes from the March 16, 2022, work session and regular meeting as amended (change Vice Chair to Chair Daulton on adjournment).. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4.New Business A.Home Occupation P ermit Hold public hearing to consider the request of Philip M. and Rachel C. Knouff, property owners, for the issuance of a Home Occupation Permit to allow a small-scale wholesale cut flower farm (garden) on the property located at 275 Ft. Lewis Boulevard. (Tax Map # 130-2-22). Staff noted the following: T he subject property consists of a single parcel located on the east side of Fort Lewis Boulevard southeast of the intersection of Valleydale Road and Fort Lewis Boulevard. T he size is approximately 1.779 acres and contains one single-family dwelling. T he petitioner is requesting a home occupation permit to operate a small-scale flower farm in the rear yard. T he homeowner would grow flowers, cut them, and deliver them to local florists for wholesale purchase. T he garden area would not exceed 1/8 of an acre. It will be managed with a push mower and manual garden tools. Mulch and ground covers will be used for weed management and synthetic fertilizers, pesticides and herbicides will be avoided. Flowers, when ready, will be cut and delivered by the applicant in their personal vehicle. No customers will be allowed on the premises and there will be no employees. Rachel C. Knouff, 275 Fort Lewis Boulevard, property owner, appeared before the C ommission to explain the request; she stated that she would like to be allowed to sell cut flowers to local florists and wholesale; it would be an electronic transaction and she would deliver the flower off premises--no customers would come to the property; it would allow her to fill a market niche for fresh floral goods; C O VID created an opportunity where product cannot arrive as quickly as needed or is harder to source; therefore, local growers can provide a fresher flower and better quality to florists. C hair Daulton questioned when the business would begin, and Vice C hair King questioned if it would be a year-round business. Mrs. Knouff stated that she would begin selling this summer as she already has flowers growing for her personal use and in hopes of being approved for her request; she also stated that winter would be used for growing, not cutting flowers. Member Beamer questioned if she grew the flowers in a greenhouse. Mrs. Knouff explained the structure she will use--a "caterpillar" where you use PVC piping to bend into a hoop anchored into the ground with a cover to create an environment (tunnel) for the plants to grow without being destroyed by wind, etc. T he rows would be no more than 4 feet high and three feet wide. She has one florist she has contacted where she works as a wedding designer; there would not be any employees other than herself. Member Garst stated that the application limits the area for plantings to 1/8 acre and would like for the request to be approved administratively if she wants to expand the area in the future. Mrs. Knouff stated that she doesn't plan to expand yet, but would like the option to be able to do so in the future. No other person(s) appeared before the Commission regarding the request. Reid Garst motioned approve request of Philip M. and Rachel C. Knouff, property owners, for the issuance of a Home Occupation Permit to allow a small-scale wholesale cut flower farm (garden) on the property located at 275 Fort Lewis Boulevard (Tax Map #130-2-22) on condition any changes are to be approved administratively by staff.. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B.Amendment to the Zoning Ordinance Hold public hearing to consider the request of MO Salem, LLC , property owner and Midland Atlantic Properties, property owner's management affiliate, to rezone the properties located at 1923 Electric Road and 1951 Electric Road (Tax Map # 284-1-2.2 and Tax Map # 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. Staff noted the following: When the Ridgewood Farms development was rezoned in 1979, there were numerous voluntarily proffered conditions placed on the proposed development. One of those conditions must be amended in order for a tobacco/vape retail store to operate within an existing storefront. T he properties are currently zoned HBD Highway Business District, which allows for retail sales by right; however, when the property was rezoned to B3 in 1979, the conditions specifically allowed for the following retail sales: drug stores, food sales, wearing apparel shops, auto appliance services, and home appliance services. T he petitioners are requesting the removal of the specific retail uses and the addition of retail sales in its entirety. T his would remove the requirement of future petitions should additional other types of retail sales businesses wish to occupy the premises. Fenton C hilders, 6120 Sandhurst Drive, Roanoke, VA, leasing agent for Ridgewood Farms appeared before the Commission on behalf of MO Salem, LLC, property owner, to explain the request; he stated that current owners purchased the property in July 2021 and want to "spiff up" the center and give it new life. A new potential tenant found out that the current zoning does not approve for the use of retail sales of tobacco and e-cigarettes. The shopping center was developed in 1984 with conditions more restrictive than the current zoning code for retail sales. He noted that the zoning was amended in 2014 to allow for the installation of gas pumps. He requested that the request be approved to allow for broader retail sales. Vice Chair King questioned what space the business would go in. Mr. Childers stated that it would either be the vacant space beside Tuesday Morning, which had been previously occupied by an orthopedic business; or the former Subway located next to Kimball Tax Service. No other person(s) appeared related to the request. Neil Conner motioned approve request of MO Salem, LLC, property owner and Midland Atlantic Properties, property owner's management affiliate, to rezone the properties located at 1923 Electric Road and 1951 Electric Road (Tax Map #'s 284- 1-2.2 and 284-1-2.3) from HBD with conditions to HBD with amended conditions to allow retail sales. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment On motion by Member Conner and duly carried, the meeting was adjourned at 7:16 p.m. City Council meeting, April 25, 2022, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street Item #6A Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Public hearing on effective real estate tax rate for fiscal year 2022- 2023 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Pursuant to Section 58.1-3321, Code of Virginia (1950), as amended, when the total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 1% or more, the effective tax rate increase must be calculated. The City’s real property assessments, excluding new construction and improvements to property, increased 6.28% over the previous year. Therefore, the City must calculate the effective tax rate increase, advertise the effective tax rate increase and conduct a public hearing pertaining to the effective tax rate increase. The calculated effective tax rate increase is 6.28%. The advertisement was published in the Salem Times Register on May 12, 2022 as required by the Code of Virginia. STAFF RECOMMENDATION: Conduct the public hearing. No action is required by Council at this time. Item #6B Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Request to levy the following tax rates for the 2022-2023 fiscal year: a) Real Estate tax rate of $1.20 per $100 assessed valuation b) Personal property tax rate of $3.40 per $100 assessed valuation c) Machinery and tools tax rate of $3.20 per $100 assessed valuation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Chapter 8, Section 8.3 of the City Charter requires the City Council to annually lay a tax levy for the ensuing fiscal year on all property, real and personal, subject to taxation for city purposes. State law requires a public hearing be held when the assessment increase for real estate is in excess of 1 percent or a tax rate change is proposed in real estate, personal property or machinery and tools tax. The 2023 reassessment increased the assessed value by more than 1%. A public hearing was held on May 23, 2022. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution which sets the tax rates for the 2022- 2023 fiscal year. THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 23, 2022: RESOLUTION 1428 A RESOLUTION IMPOSING TAXES ON REAL ESTATE, TANGIBLE PERSONAL PROPERTY, MACHINERY AND TOOLS, AND ALL LEGAL SUBJECTS OF TAXATION FOR CITY PURPOSES, INCLUDING THE PROPERTY OF RAILROAD, EXPRESS, TELEPHONE, TELEGRAPH, WATER, HEAT (GAS), LIGHT, AND POWER COMPANIES BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that taxes be and are hereby levied for the support of the City government for the fiscal year beginning July 1, 2022, and ending June 30, 2023, as follows: 1. Upon all real estate and improvements thereon (not exempt from taxation by law) within the City, there shall be and is hereby levied a tax of one dollar and twenty cents ($1.20) on every one hundred dollars ($100.00) assessed valuation thereof; 2. Upon all tangible personal property (except as hereinafter excepted), and other and sundry legal subjects of taxation, including the property of railroad, express, telephone, telegraph, water, heat (gas), light and power companies (not exempt from taxation by law), there shall be and is hereby levied a tax of three dollars and forty ($3.40) on every one hundred dollars ($100.00) assessed valuation thereof; provided, however, those certain household goods and personal effects classified in Section 58.1-3504 of the Code of Virginia, 1950, as amended to date, are hereby exempted from this levy. 3. Upon all machinery and tools, there shall be and is hereby levied a tax of three dollars and twenty cents ($3.20) on every one hundred dollars ($100) assessed valuation thereof. This resolution shall be in full force and effect on July 1, 2022. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6C Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Resolution approving the amended Electric Rate Tariffs SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Attached is a resolution approving the amended electric rate tariffs. City staff has calculated the power cost adjustment (PCA) that is needed for electric bills beginning on July 1, 2022 to be $0.006291. The electric rate tariffs have been updated to include this PCA. These updated tariffs, if approved, will become effective for billing on or after July 1, 2022. STAFF RECOMMENDATION: Staff recommends approving the attached resolution approving the updated electric rate tariffs to be effective for all bills issued on or after July 1, 2022. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 23, 2022: RESOLUTION 1429 WHEREAS, the City of Salem owns and operates its own electric utility, regulated by locally elected officials of the City for the benefit of its residents and businesses; and WHEREAS, the City of Salem electric utility provides reliable service at rates for City residents that are competitive with other municipal utilities; and WHEREAS, the City has adopted a "Book of Electric Rates" that provides for electric charges and other special terms and conditions applicable to electric customers of the City; and WHEREAS, the City intends to amend this "Book of Electric Rates" by readopting Schedule R.S. (Codes 01), Schedule S.W.S. (Code 06), Schedule S.G.S. (Code 04), Schedule M.G.S. (Codes 05, 75), Schedule L.G.S. (Codes 09, 79), Schedule L.P.S. (Codes 50, 51), Schedule A.F.L.S. (Code 56), Schedule O.L. (Codes 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L and 39), Schedule N.M. (Code 88), Schedule T.S., Virginia – Street Lighting Rates, Schedule P.C.A., ADDITIONAL FEES, and Terms and Conditions of Service; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the City's "Book of Electric Rates" is hereby amended in compliance with the above codes and terms and conditions, copies of which are attached, and that the rates are adopted for use on all electric utility bills rendered on or after July 1, 2022. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Page 1 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE R.S. (Residential Electric Service) CODE 01 AVAILABILITY OF SERVICE Available for electric service through one meter to individual residential customers, including rural residential customers engaged principally in agricultural pursuits. MONTHLY RATE Electric Base Charge................................................. $ 8.25 per month Energy Charge All metered KWH.................................. $ 0.107500 per KWH Power Cost Adjustment All KWH…………………………... $ 0.006291 per KWH POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MINIMUM CHARGE This Schedule is subject to a minimum charge equal to the Electric Base Charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated o n the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. This Schedule is available to rural and domestic customers engaged principally in agricultural pursuits where service is ta ken through one meter for residential purposes, as well as for the usual farm uses outside of the home, but service under this Schedule s hall not be extended to operations of a commercial nature or operations such as processing, preparing or distributing p roducts not raised or produced on the farm, unless such operation is incidental to the usual residential and farm uses. Normally, this Schedule is available for single phase service only. However, at the City of Salem, Virginia's option, and sub ject to the City of Salem, Virginia's Terms and Conditions of Service relating to the extension of service, three phase service may be pro vided to individual residences under this Schedule, when all service on such Schedule is taken through one meter and usage is fo r domestic or agricultural purposes. Where three phase power service is required and/or where motors or heating equipment are used for commercial or industrial p urposes, the applicable power Schedule will apply to such power service. Page 2 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE S.W.S. (Sanctuary Worship Service) CODE 06 AVAILABILITY OF SERVICE Available to the synagogue or church building in which the sanctuary or the principal place of worship is located. MONTHLY RATE Electric Base Charge................................................. $ 10.00 per month Demand Charge All KW of Billing Demand............... $ 0.00 per KW Energy Charge All metered KWH.................................. $ 0.10900 per KWH Power Cost Adjustment All KWH…………………………... $ 0.006291 per KWH POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MEASUREMENT OF BILLING DEMAND The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during the month by a demand meter or indicator. MINIMUM CHARGE This Schedule is subject to a minimum charge equal to the Electric Base Charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. TERM OF CONTRACT See Terms and Conditions. Auxiliary buildings of church organizations, such as classrooms, day care centers, etc., are not eligible for t his rate unless electrical wiring is integrated to the building wiring in which the sanctuary is located and all buildings are metered through one meter . An exemption will be granted to Sanctuary Worship Service customers whose electric service was separa ted prior to January 1, 2000 for the purpose of separating the electric service of auxiliary buildings from the electric service to the building for the p rincipal place of worship. This exemption shall allow for a maximum of two Sanctuary Worship Service meters. Page 3 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE S.G.S. (Small General Service) CODE 04 AVAILABILITY OF SERVICE Available for general service customers with electrical capacity requirements of 25 KW or less per month. When a customer being served under this Schedule exceeds 25 KW per month for more than two months during the past twelve months, the customer will be placed on the appropriate rate Schedule. MONTHLY RATE Electric Base Charge................................................. $13.25 per month Demand Charge All KW of Billing Demand............... $ 0.00 per KW Energy Charge All metered KWH.............................. $ 0.10300 per KWH Power Cost Adjustment All KWH…………………………… $ 0.006291 per KWH POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MEASUREMENT OF BILLING DEMAND The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during the month by a demand meter or indicator. MINIMUM CHARGE This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge. PAYMENT Bills are due upon presentation and payable at the Utility Collecti ons Office located in City Hall, 114 North Broad Street, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment. SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. Page 4 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE M.G.S. (Medium General Service) CODE 05, 75 AVAILABILITY OF SERVICE Available for general service customers with electrical capacity requirements exceeding 25 KW per month for more than two months during the past twelve months but less than 400 KW per month. Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments. MONTHLY RATE DELIVERY VOLTAGE Secondary (05) Primary (75) Electric Base Charge................................................. $13.25 per month $17.35 per month Demand Charge All KW of Billing Demand............... $ 5.20 per KW $ 4.00 per KW Energy Charge All metered KWH............................. $ 0.08920 per KWH $ 0.08850 per KWH Power Cost Adjustment All KWH…………………………… $ 0.006291 per KWH $ 0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MEASUREMENT OF BILLING DEMAND The billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during the month by a demand meter or indicator. The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capac ity or 2) the customer's highest previously established monthly billing demand during the past 11 months. The reactive demand in KVAR shall be taken each month as the single highest 15 -minute peak KVAR as registered during the month by a demand meter or indicator. Billing demands shall be rounded to the nearest tenth of a KW and KVAR. MINIMUM CHARGE This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived from application of the energy charge and demand charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. TERM OF CONTRACT See Terms and Conditions. Page 5 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE L.G.S. (Large General Service) CODE 09, 79 AVAILABILITY OF SERVICE Available for general service customers with electrical capacity requirements exceeding 100 KW per month for more than two months during the past twelve months but less than 1,000 KW per month. Customers may, at the City of Salem, Virginia’s discretion, be required to contract for capacity in 50 KW increments. MONTHLY RATE DELIVERY VOLTAGE Secondary (09) Primary (79) Electric Base Charge................................................. $38.50 per month $75.00 per month Demand Charge All KW of Billing Demand............... $14.15 per KW $12.75 per KW Energy Charge All metered KWH.............................. $ 0.06140 per KWH $ 0.05990 per KWH Power Cost Adjustment All KWH…………………………… $ 0.006291 per KWH $ 0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand……………………… $ 0.30 per KVAR $ 0.30 per KVAR POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MEASUREMENT OF BILLING DEMAND The billing demand in KW shall be taken each month as the highest registration of a 15 -minute peak in kilowatts as registered during the month by a demand meter or indicator. The monthly billing demand established hereunder shall not be less than 60% of the greater of 1) the customer's contract capacity or 2) the customer's highest previously established monthly billing demand during the past 11 months. The reactive demand in KVAR shall be taken each month as the single highest 15-minute peak KVAR as registered during the month by a demand meter or indicator. Billing demands shall be rounded to the nearest tenth of a KW and KVAR. MINIMUM CHARGE This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived from application of the energy charge and demand charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in Ci ty Hall, 114 North Broad Street, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment. TERM 12 months SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. TERM OF CONTRACT See Terms and Conditions. Page 6 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 Page 7 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE L.P.S. (Large Power Service) CODE 50, 51 AVAILABILITY OF SERVICE Available for general service customers with normal maximum demands greater than 1,000 KW. Each customer shall contract for a definite amount of electrical capacity in kilowatts which shall be sufficient to meet the customer's normal maximum demand , but in no case shall the capacity contracted for be less than 1,000 KW. The City of Salem, Virginia shall not be required to supply capacity in excess of the capacity for which the customer has contracted. Contracts shall be in multiples of 100 KW. MONTHLY RATE DELIVERY VOLTAGE Secondary (51) Primary (50) Electric Base Charge................................................. $375.00 per month $375.00 per month Demand Charge All KW of Billing Demand.............. $15.00 per KW $13.50 per KW Energy Charge All metered KWH.............................. $ 0.05820 per KWH $ 0.05820 per KWH Power Cost Adjustment All KWH…………………………… $ 0.006291 per KWH $ 0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand………………………. $ 0.30 per KVAR $ 0.30 per KVAR POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. DETERMINATION OF BILLING DEMAND The monthly billing demand in KW shall be taken each month as the highest registration of a 15-minute peak in kilowatts as registered during the month by a demand meter or indicator. The monthly billing demand established hereunder shall not be less than the greater of: 1) 60% of the customer's contract capacity or 2) 60% of the customer's highest monthly billing demand during the prior 11 months. The reactive demand KVAR shall be taken each month as the highest single 15-minute peak in KVAR as registered during the month by a KVAR meter or indicator. Billing demands shall be rounded to the nearest tenth of a KW and KVAR. MINIMUM CHARGE This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived from application of the energy charge, demand charge and reactive demand charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, S alem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the b ill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. TERM 12 months SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. TERM OF CONTRACT See Terms and Conditions. Page 8 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE A.F.L.S. (Athletic Field Lighting Service) CODE 56 AVAILABILITY OF SERVICE Available for general service for outdoor lighting and incidental use with electrical capacit y requirements exceeding 25 KW, through one meter for athletic fields sponsored by public schools, communities, civic organizations or other public institutions. MONTHLY RATE DELIVERY VOLTAGE Secondary or Primary (56) Electric Base Charge................................................. $14.25 per month Energy Charge All metered KWH............................. $ 0.11750 per KWH Power Cost Adjustment All KWH…………………………… $ 0.006291 per KWH POWER COST ADJUSTMENT: The charges in the above MONTHLY RATE are subject to the provisions of the City of Salem’s Schedule P.C.A., which is included herein by reference. MINIMUM CHARGE This Schedule is subject to a minimum monthly charge equal to the Electric Base Charge, plus such additional charges as are derived from application of the energy charge. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indic ated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. TERM 12 months SPECIAL TERMS AND CONDITIONS See Terms and Conditions of Service. TERM OF CONTRACT See Terms and Conditions. Page 9 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE O.L. (Outdoor Lighting) CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39, AVAILABILITY OF SERVICE Available for outdoor lighting to individual customers located outside areas covered by municipal street lighting systems. MONTHLY RATE A. Overhead Lighting Service For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, luminaire and upsweep arm not over 6 feet in length, and shall mount same on an existing wood distribution pole by the City of Salem, Virgi nia which can be connected to existing secondary facilities by one span of not over 150 feet. Initial Code Wattage Lumens Type of Lamp KWH Total (07) 100 9,500 H.P. SODIUM 40 $10.50 (07L) 50 5,000 LED 18 $10.50 (08) 250 30,000 H.P. SODIUM 105 $14.75 (08L) 96 13,000 LED 35 $14.75 (31) 250 (Flood) 28,500 H.P. SODIUM 105 $15.25 (32) 400 (Flood) 50,000 H.P. SODIUM 167 $19.50 (32L) 186 28,000 LED 67 $19.50 (33) 400 (Flood) 36,000 METAL HALIDE 158 $19.50 (34) 1000 (Flood) 110,000 METAL HALIDE 378 $40.00 (34L) 550 65,000 LED 198 $40.00 Additional Facilities Where additional facilities are requested, the customer shall pay in advance the total installation cost of such additional facilities extending from the nearest or most suitable pole of the City of Salem, Virginia to the point designated by the customer. B. Post-Top Lighting Service For each of the following, the City of Salem, Virginia will provide lamp, photo-electric relay control equipment, post-top luminaire and installation (the type and height of which will be consistent with the City of Salem, Virginia’s cons truction standards), including underground wiring for a distance of 30 feet from the City of Salem, Virginia’s existing secondary facilities. Initial Code Wattage Lumens Type of Lamp KWH Total (37) 70 5,800 H.P. SODIUM 29 $15.75 (38) 150 22,000 H.P. SODIUM 59 $16.50 (38L) 116 11,000 LED 42 $16.50 (39) 86 4,350 LED 28 $22.00 SPECIAL TERMS AND CONDITIONS When new facilities in addition to those specified above are to be installed by the City of Salem, Virginia, the customer will, in addition to the above monthly charge, pay in advance the installation cost of such facilities. Standard post heights for post top lighting are 8', 10', 12' and 14' mounting height. 12' and 14' post are only available within a distance of 10' from a public road. Page 10 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE O.L. (Outdoor Lighting) CODES 07, 07L, 08, 08L, 31, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39, (continued) PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Str eet, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bi ll. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial serv ice will be added to the bill for any payment not received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non-payment. HOURS OF LIGHTING All lamps shall burn from one-half hour after sunset until one-half hour before sunrise, every night and all night. TERM 12 months Page 11 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE N.M. (Net Metering Rider) Code 88 AVAILABILITY OF SERVICE Available for new or existing customers who take standard service from the City, own and operate an eligible renewable energy generator designed to operate in parallel with the City’s system and who request to connect to the City’s system. Net metering customers must take service under one of the standard rate schedules. CONDITIONS OF SERVICE 1. For purposes of this Schedule, an eligible renewable energy generator is an electrical generating facility which complies with all of the following requirements: a.) has a capacity less than or equal to 10 kW for customers taking servi ce under rate code 01, and not more than 500 kW for customers taking service under rate codes 04, 06, 05, 75, 09, 79, 50, or 51; b.) uses solar or wind as its total energy source; c.) is owned and operated by the customer and is located on the customer’s premises at the customer’s service location; d.) is designed and installed to operate in parallel with the City’s system without adversely affecting the operation of equipment and service of the City and its customers and without presenting safety hazards to City and customer personnel; and e.) is intended primarily to offset all or part of the customer’s own electricity requirements. 2. Renewable energy generator equipment and installations shall comply with all applicable safety and performance standards of the National Electrical Code. The equipment and installation shall comply with UL 1741 and IEEE 1547 standards for grid-tie operation. 3. All customers wanting to connect a renewable energy generator to the City’s electric system shall contact the Electric Department and the Building Inspector’s Office to provide connection details and get the appropriate permits. 4. For renewable energy generators with an alternating current capacity of greater tha n 25 kW, some additional requirements may need to be met: a.) electric distribution facilities and customer impact limitations – a review of existing facilities and expected impacts to power quality may be required; b.) secondary and service limitations – a review of existing secondary and service equipment may be required; c.) protection schemes – a review of the generator protective scheme and the coordination with the distribution protection. 5. The City shall have the right to inspect and test the renewable energy generator equipment and installation prior to interconnection. The City also reserves the right to conduct additional tests and inspections and install additional equipment or meters at any time following interconnection. If such tests indicate adverse effects on the City’s electric system, the customer shall be required to correct the problem in a timely manner. If the problem is not satisfactorily corrected, the City reserves the right to disconnect customer’s service. 6. The customer is solely responsible for all equipment and installation costs of the renewable energy generator facility. The City shall not be liable for any damages to renewable energy generator equipment arising from the interconnection to th e City’s distribution system including, but not limited to, lightning, outages, or voltage regulation. 7. The renewable energy generator installation must have a visibly open, lockable, manual disconnect switch which is accessible by the City and clearly labeled. MONTHLY CHARGES All monthly charges shall be in accordance with the standard billing schedule under whic h the customer takes service. Such charges shall be based on the customer’s net energy for the billing period, to the extent that the ne t energy exceeds zero. If the customer’s net energy for the billing period is zero or negative, the customer shall pay only the charges from the standard rate schedule not based on energy consumption (kWh). The customer shall receive no compensation from the City for excess generation (“negative net energy”) during the billing period. The negative net energy will be carried forward and credited against positive energy usage in subsequent billing periods. Negative net energy is not transferable, and the customer shall receive no compensation from the City for any negative net energy upon termination of service from the City. Page 12 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE T.S. (Temporary Service) AVAILABILITY OF SERVICE Available for lighting and general service for a limited duration, where capacity is available, to nonpermanent installations such as construction projects, transient uses such as traveling shows, fairs, exhibitions, outdoor or indoor entertainment, seasonal installations, or under other circumstances where the City of Salem, Virginia has reason to believe that the facilities installed will not be used for a permanent supply of electricity. Temporary service shall be provided through its own separately metered delivery point. OWNERSHIP OF FACILITIES All facilities necessary for service, including fixtures, controls, poles, transformers, secondaries, lamps and other appurten ances, shall be owned and maintained by the City of Salem, Virginia. All service and necessary maintenance will be performed only during the regular scheduled working hours of the City of Salem, Virginia. The City of Salem, Virginia shall be allowed 48 hou rs after notification by the customer to replace all burned-out lamps. TERM OF CONTRACT Variable SPECIAL TERMS AND CONDITIONS See Terms and Condition of Service A deposit equal to the full estimated amount of the bill and/or construction costs under this Schedule may be required at the option of the City of Salem, Virginia. The customer will be required to pay an additional charge equal to the total cost of installation, connection, disconnection, and removal of the facilities required to serve the temporary load. MONTHLY RATE Temporary service will be supplied only under the City of Salem, Virginia's Tariff Schedules S.G.S., M.G.S ., and L.G.S. when the City of Salem, Virginia has available unsold capacity. PAYMENT Bills are due upon presentation and payable at the Utility Collections Office located in City Hall, 114 North Broad Street, Salem, Virginia or at authorized collection agencies of the City of Salem. Payment is due when indicated on the bill. A penalty of $5.00 per service in the case of residential service or five percent (5%) of the bill for commercial and Industrial service will be added to the bill for any payment n ot received on or before the due date. Any account which becomes 25 days past due is subject to being cutoff for non -payment. MINIMUM CHARGE The same minimum charges as set forth applicable to the Schedule under the Schedule under which temporary servic e is supplied shall be applicable to such temporary service and in no case shall the minimum charge be less than one fu ll monthly minimum charge under such schedule. NON-RECOVERABLE COST OF TEMPORARY SERVICE Charges for temporary service installations are based on the estimated non-recoverable costs of installing and removing the necessary facilities to render electric service. In addition, the customer receiving service will pay the cost of energy which will be billed on the applicable tariff. Metering: Secondary metering, single phase, self contained $60.00 Secondary metering, single phase, with current transformer $250.00 Secondary metering, three phase, self contained $75.00 Line Extensions (transformers not included): 1 pole tap, single phase $500.00 2 pole tap, single phase $750.00 Transformers – Single Phase: 37.5 kVA $250.00 75 kVA $300.00 Page 13 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE T.S. (Temporary Service) (continued) Notes: Where installation involves a transformer and a one or two pole tap, the charge for the transformer and metering should be added to the charge for the line to determine the total non-recoverable cost to be charged to the customer. Where line extensions in excess of two poles and transformer installations in excess of 75 kVA are required, estimates will be secured from the Electric Department before non-recoverable costs are quoted to the customer. No money for clearing right-of-way is included in line estimates. This should be added to costs if applicable. Estimates include money for surveying and engineering expense. Page 14 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 Virginia - Street Lighting Rates AVAILABILITY OF SERVICE Available for lighting service sold for the lighting of public streets, public highways and other public outdoor areas in municipalities and political subdivisions where such service can be supplied from the existing general distribution system. MONTHLY RATE A. Overhead Service on Existing Secondary Distribution Facilities KWH / Month Cost / Month High Pressure Sodium 100 watt 40 $ 8.50 250 watt 103 $15.00 400 watt 167 $20.00 LED 40 Watt 15 $8.50 96 Watt 35 $15.00 183 Watt 66 $20.00 B. Service on City of Salem, Virginia owned Standard Metal, Concrete, or Ornamental Poles, or Wood Poles Served from Underground Distribution KWH / Month Cost / Month High Pressure Sodium 100 watt 40 $18.60 150 watt 59 $20.90 250 watt 103 $25.00 400 watt 167 $30.00 LED 40 Watt 15 $18.60 116 Watt 42 $20.90 96 Watt 35 $25.00 183 Watt 66 $30.00 Downtown 51 Watt Overhead 19 $59.00 55 Watt Post Top (2 fixtures per pole) 40 $112.40 SPECIAL TERMS AND CONDITIONS Decorative and other non-standard fixtures and/or poles are not included in the standard street lighting rate but may be installed at the option of the City of Salem, Virginia. Page 15 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 SCHEDULE P.C.A. (Power Cost Adjustment) APPLICABILITY This clause is applicable to and becomes a part of each electric rate schedule in which reference is made to Schedule W.P.C.A. FORMULA The amount charged for each kWh of energy sold by the City of Salem may be increased in accordance with the following: Where: PCA = Power cost adjustment factor; provided, however, that such factor shall not be less than zero. C = The estimated total cost of power in dollars to be purchased by the City of Salem for the twelve-month period. P = The estimated total kilowatt-hours to be purchased by the City of Salem for the twelve-month period. S = The estimated total kilowatt-hours to be sold by the City of Salem for the twelve-month period. B = The average cost of wholesale power per kilowatt-hour purchased by the City of Salem which is recovered in the City of Salem's retail rate schedules, currently $0.074034. The PCA factor will be computed according to the above formula for a twelve-month period beginning July of each fiscal year. Should it appear at any time during the twelve-month period that continued use of the PCA factor then in effect for the remainder of the twelve- month period will result in a substantial under recovery of the power cost, the City of Salem may modify the existing PCA fac tor to recover the applicable power cost more accurately. However, the PCA factor will not be less than zero. Power cost and kilowatt-hours used in the above formula may exclude such quantities applicable to certain customers billed under rate schedules not subject to the PCA factor.  S PxBCPCA Page 16 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 ADDITIONAL FEES MISCELLANEOUS Reconnection Charge for Non-payment $25.00 $75.00 after hours or on weekends $250.00 Commercial, Fraudulent, or Denial of Access* Meter Check for Accuracy $50.00* * Deposit required. See Terms and Conditions below. POLE ATTACHMENT FEES AND OTHER CHARGES Annual Pole Attachment Fee $29.38 per attachment per year One-time License Agreement Fee $1,000 Permit Application Fee $25.00 per pole per application Unauthorized Attachment Penalty Fee 5 times annual fee per occurrence, for residential service drop 10 times annual fee per occurrence, for all other Failure to Abandon or Remove Facilities Penalty ¼ annual rate per day per pole Page 17 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 TERMS AND CONDITIONS OF SERVICE APPLICATION A copy of the Rate Schedules and Standard Terms and Conditions under which service is to be rendered to the customer will be furnished upon request at the City of Salem, Virginia's office. The customer shall elect the Schedule upon which his application for service shall be based. A written agreement may be required from each customer before service will be commenced. A copy of the agreement will be furnished to the customer upon request. When the customer desires delivery of energy at more than one point, a separate agreement will be requ ired for each separate point of delivery. Service delivered at each point of delivery will be billed separately under the applicable Schedule. PAYMENTS Meters will be read monthly, except that readings may be estimated on occasion as necessary. All initial and final bills will be based on actual meter readings. Bills will be rendered by the City of Salem, Virginia to the customer monthly in accordance with the Schedule selected applicable to the customer's service, with the following exception: Year-round residential customers shall have the option of paying bills under the City of Salem, Virginia's equal payment plan (Budget Plan), whereby the total service for the succeeding 12-month period is estimated in advance, and bills are rendered monthly on the basis of one-twelfth of the 12-month estimate. The City of Salem, Virginia may at any time during the 12-month period adjust the estimate so made, and the bills rendered in accordance with such estimate, to conform more nearly with the actual charges for service being experienced. The normal equal payment period will be 12 months, commencing in any month selected by the City of Salem, Virginia, but in those cases where billing is commenced during a month which leaves less than 12 months until the beginning of the next normal equal payment period to which the customer is assigned, payments shall be calculated on the basis of the months in such period. In case the actual charges for the service used during any equal payment period exceeds the bills as rendered on the equal payment plan, the amount of such excess shall be paid by the customer on or before the due date of the bill covering the last month of the equal payment period in which such excess appears. In case the actual charges for the service used during the equal payment period is less than the amount paid under the equal payment plan during such period, the amount of such overpayment shall, at the option of the City of Salem, Virginia, either be refunded to the customer or credited on the cus tomer's last bill for the period. If a customer fails to pay bills as rendered on the equal payment plan, the City of Salem, Virginia shall have the right to withdraw the plan with respect to such customer and to restore the customer to billing as provided for in the applicable Schedules, in addition to any other rights which the City of Salem, Virginia may have under such Schedules in case of arrearage in the payment of bills. All bills are payable at the business offices or authorized collection agencies of the City of Salem, Virginia within the time limits specified in the Schedule. The word "month" as used herein and in the Schedules is hereby defined to be the elapsed time bet ween two successive meter readings approximately thirty (30) days apart. In the event of the stoppage of or the failure of any meter to register the full amount of energy consumed, the customer will be billed for such period on an estimated consumption ba sed upon his use of energy in a similar period of like use, and the customer shall pay to the City of Salem, Virginia such estimated amount. Where indicated on the applicable tariff schedule, a delayed payment charge, indicated on the appropriate rate sch edule, will be applied to any outstanding account balances, excluding local consumer utility taxes, not received by the City of Salem, Virginia by the date indicated in the payment provision of the applicable tariff schedule. INSPECTION It is in the interest of the customer to properly install and maintain his wiring and electrical equipment, and the customer shall at all times be responsible for the character and condition thereof. The City of Salem, Virginia is not required to inspect such wiring and electrical equipment, and in no event shall the City of Salem, Virginia be responsible therefor or liable for any damages to person or property caused by such wiring or equipment. Where a customer's premises are located in a municipality or other govern mental subdivision where inspection laws or ordinances are in effect, the City of Salem, Virginia may withhold furnishing service to new installations until it has received notification from the appropriate governmental official that the inspection laws or ordinances have been complied with. SERVICE CONNECTIONS The City of Salem, Virginia shall, when requested to furnish service, designate the location of its service connection. The customer's wiring shall, except for those cases listed below, be brought outside the building wall nearest the City of Salem, Virginia's service wires so as to be readily accessible thereto. Contact the City of Salem, Virginia Electric Department about service connection requirements for different applications. All inside wiring shall be grounded in accordance with the requirements of the Nation al Electrical Code or the requirements of any local inspection service authorized by a state or local authority. When a customer desires that energy be delivered at a point or in a manner other than that designated by the City of Salem, Virginia, the customer shall pay the additional cost thereof. Page 18 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 TERMS AND CONDITIONS OF SERVICE (continued) RELOCATION OF CITY OF SALEM, VIRGINIA'S FACILITIES AT CUSTOMER'S REQUEST Whenever, at the customer's request, the City of Salem, Virginia facilities located on the customer's premises are relocated to suit the convenience of the customer, the customer may be required to reimburse the City of Salem, Virginia for the entire cost incurred in maki ng such relocation. LOCATION AND MAINTENANCE OF CITY OF SALEM, VIRGINIA'S EQUIPMENT In order to provide service to the customer, the City of Salem, Virginia shall have the right to construct its poles, lines and circuits on the property or within the buildings of the customer at a point or points convenient for such purpose. The customer shall provide suitable space for the installation of necessary measuring instruments so that such instruments will be protected from injury by the elements or through th e negligence of deliberate acts of the customer, its agents and employees. USE OF ENERGY BY CUSTOMER The Tariff Schedules for electric energy included in this tariff are classified by the character of use of such energy and are not available for service except as provided therein. A customer may not change from one Schedule to another during the term of the contract except with the consent of t he City of Salem, Virginia. The service connections, transformers, meters and appliances supplied by the City of Salem, Virginia for each customer have a definite capacity and no additions by any customer other than residential customers receiving service under Tariff Schedule RS to the equipment, or load connected thereto, shall be allowed, except with the consen t of the City of Salem, Virginia. The customer shall install only motors, apparatus or appliances which are suitable for operation in connection with the character of the service supplied by the City of Salem, Virginia and which shall not be detrimental t o such service, The electric power shall not be used in such a manner as to cause unwarranted voltage fluctuations or disturbances in the City of Salem, Virginia's transmission or distribution system. The customer shall make no attachment of any kind wha tsoever to the City of Salem, Virginia's lines, poles, crossarms, structures or other facilities without the express written consent of the City of Salem, Virginia. All apparatus used by the customer shall be designed, maintained and operated so as to sec ure the highest practicable commercial efficiency and power factor and the proper balancing of phases. Motors which are frequently started or which are arranged for automatic control shall be designed in a manner which gives maximum starting torque with minimum current flow, and shall be equipped with controlling devices approved by the City of Salem, Virginia. The customer shall notify the City of Salem, Virginia of any significant increase or decrease in the customer's connected load. The customer shall not be permitted to operate his own generating equipment in parallel wit h the City of Salem, Virginia's service, except with the express written consent of the City of Salem, Virginia. VOLTAGE For electricity supplied for residential service in urban areas, the City of Salem, Virginia shall endeavor to supply voltages such that variation from nominal voltage to minimum voltage will not be more than 5% of the nominal voltage, and the variation from nominal voltage to maximum voltage will not be more than 5% of the nominal voltage. The City of Salem, Virginia shall not be responsible for variations in voltage in excess of those specified above arising from causes beyond the control of the City of Salem, Virginia. METER ACCURACY AND TESTS The customer shall pay the City of Salem, Virginia a fee as defined in City of Salem Fee Schedule for each test requested by the customer. The deposit shall be refunded only if the percentage registration of the meter exceeds 102%. The customer will be refunded based on the meter error for that customer’s previous 12 monthly bills. If the customer has been incorrectly billed because of errors other than meter accuracy, the City of Salem, Virginia shall estimate the electricity used during the previous 12 months of incorrect registration based on all known relevant facts. If the customer has been over-billed, their refund will be based on that estimated consumption. If the customer has been under-billed, the error will be corrected and there will be no true-up billing. DENIAL OR DISCONTINUANCE OF SERVICE Except as may be otherwise provided by law, the City of Salem, Virginia reserves the right to refuse to serve any applicant for service, or to discontinue to serve any customer after ten days' notice in writing, if the applicant or customer is indebted to the City of Salem, Virginia for any service previously rendered at any location; provided, however, that no such notice shall be given where any emergency exists or where fraudulent use of electricity is detected. The City of Salem, Virginia may refuse to provide service to any applicant if in the City of Salem, Virginia's reasonable judgment the applicant's installation of wiring or electrical energy consuming equipment is regarded as dangerous or creating a hazardous condition or is of such condition that satisfactory service cannot be provided. The City of Salem, Virginia reserves the right to discontinue service to any customer for failure to provide and maintain adequate security for the payment of bills as requested by the City of Salem, Virginia, for failure to comply with these Terms and Conditions of Service or to prevent fraud upon the City of Salem, Virginia. Any discontinuance of service shall not terminate the contract between the City of Salem, Virgini a and the customer, nor shall it abrogate any minimum charge which may be effective. Page 19 of 19 City of Salem Virginia Effective July 1, 2022 Print date 5/12/2022 TERMS AND CONDITIONS OF SERVICE (continued) RECONNECTION CHARGE In cases where the City of Salem, Virginia had discontinued service as herein provided for, the custom er shall pay the City of Salem, Virginia a reconnection charge prior to the City of Salem, Virginia's reconnection of the service. Except as set forth below, the reconnection charge for residential or small general service customer shall be as defined in City of Salem Fee Schedule. For all other customers the charge shall be the actual cost of making the reconnection, with a minimum of $250.00. In addition, the City of Salem, Virginia may, at its option, require a deposit from the customer prior to reconnecting the service. The reconnection charge for all customers, where service has been disconnected for fraudulent use of electricity or where access to the meter has been denied, will be the actual cost of the reconnection, with a minimum of $250.00. TERM OF CONTRACT Customer’s may at the City of Salem, Virginia’s discretion be required to contract for capacity. Contracts under this Schedule will be made for an initial period of not less than one (1) year and shall continue thereafter until either party has given six (6) months written notice to the other of the intention to terminate the contract. The City of Salem, Virginia will have the right to make contracts for initial periods longer than one (1) year. A new initial contract will not be required for existing customers who increase their contract requirements after the original initial period, unless new or additional facilities are required. DELIVERY VOLTAGE The standard nominal distribution service voltages within the City of Salem, Virginia service area are: Secondary Primary Single Phase Three Phase 120/240 volts 12.47/7.2 KV 120/208 volts Three Phase 120/208 volts 120/240 volts 277/480 volts Item # 6D Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Consider the adoption of Resolution 1430 regarding the Book of Rates and Fees for 2022-2023 SUBMITTED BY: Angela A. Sellers, Process Improvement/Business Efficiency Director SUMMARY OF INFORMATION: The Book of Rates and Fees are adopted each fiscal year along with the budget. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommendation is to review and adopt Resolution 1430 amending the Book of Rates and Fees for the 2022-2023 fiscal year. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 23, 2022: RESOLUTION 1430 WHEREAS, the City of Salem establishes rates and fees, regulated by the Code of Virginia, Salem City Code and locally elected officials of the City for the benefit of its residents and businesses; and WHEREAS, the City will provide reliable services at rates and fees for city residents and businesses that are competitive with other municipal entities; and WHEREAS, Rates for taxes are approved in a separate resolution by the local elected officials, THERFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the City’s “Book of Rates and Fees” is hereby amended to compliance with the above codes and terms and conditions, copies of which are attached, and that the rates and fees are adopted for use on services rendered on or after July 1, 2022. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders William D. Jones Byron Randolph Foley James W. Wallace, III Reneé F. Turk ATTEST: ________________________________________ H. Robert Light Clerk of Council City of Salem, Virginia 1 BOOK OF RATES AND FEES Fiscal Year 2022-2023 CITY OF SALEM, VIRGINIA 114 N. Broad St. Salem, Virginia 24153 2 City of Salem, Virginia - Book of Rates and Fees Administrative Collection Fee Admissions and Amusement Tax Adoption Fee Amplification Permit Fee Annual Pole Attachment Fees Asbestos Removal Permit Fee Athletic Program Fees Bank Franchise Tax (Bank Stock Tax) Board of Building Code Appeals Fee Board of Zoning Appeals-Variance Fee Boarding Fee Boundary Line Adjustments or Vacation of Interior Lot Lines Fee Bridge - Overweight Permit Fee Building Permit Fees Bulk Collection Business License Fees Business License Refund Request Certificate of Occupancy Fee Charge for Copies-Commissioner of the Revenue Chicken Permit Fee City Cigarette Tax City Code and Supplements Commencing Work Without a Permit Fee Communication Sales and Use Tax Concealed Weapon Fee Copies of Forms and Map Fees-Registrar Copy of Business List Fee-Commissioner of the Revenue Copy of Map Fees-Engineering Courthouse and Jail Maintenance Fee Courthouse and Security Assessment Fee Credit for Water Leakage Debt Setoff Collection Fee Demolition Permit Fee Dog and Cat License Tag Fees Driveway/Curb Cut Permit Fees E MS Fees East Hill Cemetery Fees Electric Rates Electrical, Plumbing, Mechanical, Sign, L.P. Gas and Cross Connection Permit Fees Electronic Summons System Fee Elevator Inspection Fee Erosion and Sediment Control Plan Review Fee Exemption for Disabled Veterans and Surviving Spouse of Members of the Armed Forces Killed in Action F IOA (Freedom of Information Act) Fees Facility Rental Fees-Parks and Recreation Farmer's Market Rental Fees Fingerprint Fee Fire Alarm System Permit Fee Fire Hydrant Connection Fee Fire Meter Rates Fire/EMS/Rescue Squad Incident Report Fee Fireworks Permit Fee Fireworks Retail Sales License Fee Flood Plain Determination Going Out of Business Sales Permit Fee Gold Permit Fee Home Occupation Review Permit Fee Inmate Processing Fee 3 Inoperative Motor Vehicles (Junk Cars) Interest on Judgements Land Disturbing Fee Law Library Fee Leaf Removal Library Fees - Damaged or Lost Material Library Fees - Fines Library Fees and Charges (Other) Litter Cleanup on Private Property Fee Local Consumption Tax Local Use Tax Machinery and Tools Personal Property Tax Manufactured Home Park Operation Permit Meter Check for Accuracy Fee Meter Re-Read Fee Miscellaneous Sewer Fees Miscellaneous Water Fees Mobile Home Tax Mowing Personal Property Lot Fee Occupancy Inspection Fee Parking Ticket Fines Penalty and Interest on Personal Property Tax Penalty and Interest on Real Estate Tax Personal Property Tax Plan Review for Residential and Commercial Fees Plan Review with a Stormwater Plan Fee Planned Unit Development Fee (PUD) Police Verification Report Fee Prepared Food and Beverage Tax (Meals Tax) Probate Tax Public Right of Way Use Fees Public Service Corporation Local Tax Public Vehicle Fees (Taxicabs and for Hire Vehicles) Real Estate Tax Rate Reconnect Fee for Nonpayment-Utilities Recordation Tax Recreation Program Fees Refund of Permits Reimbursement of Expenses Incurred in Responding to Certain Traffic Incidents Re-Inspection Code Compliance Fee Return Check Fee Rezoning Fee Right of Way Permit Fee Salem Magazine Ad Fees Sales and Use Tax Scrap Metal Dealer Permit Fee Security Deposit for Utilities Senior Center Fees Services fees for Courts Sewer Availability Fees Sewer Connection Fees Sewer Non-User Fees Sewer Rates Sewer Unmetered Fees Short Term/Daily Rental Tax Sidewalk Dining Permit Site Plan Approval Review Fee Site Plan Re-Review Fee-Planning Special Events-Parks and Recreation Special Exception Permit Fee 4 Special Regulatory Tax-State State Consumption Tax Stormwater Appeal Fee Street and Alley Vacating Review Fee Subdivision Plan Copy Fee-Engineering Subdivision Plan Review Fee Tax Freeze for the Elderly and Disabled on Real Estate Taxes Taxicab Service Charge Technology Fee Temporary Electric Inspection Fee Temporary Service Fees (Electric) Tent and Membrane Structures Over 900 Square Feet Permit Fee Tipping Fee Towing of Abandon or Stopped Vehicles Transient Lodging Tax (Lodging Tax) Trash Service/Dumpster Fees Use Not Provided for Permit Fee Utility License Tax Utility Service Late Payment Fee Utility Service Tax-Local Utility Service Turn On Fees Vehicle License Fee (VLF) Vehicle Registration Withholding Program Fee VIP Parking Fee-Civic Center Virginia Stormwater Management Program Fees (VSMP Fees) Water Availability Fees Water Connection Fees Water Non-User Fee Water Rates Yard Sale/Garage Sale Permit Fee Zoning Certification Letter Fee Zoning Ordinance Zoning Permit Fee 5 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER TREASURER FEES ADMINISTRATIVE COLLECTION FEE Assessing Department: Treasurer Collecting Department: Treasurer Description: The fee is to cover administrative costs of collection which is imposed upon the person or persons owing delinquent taxes or other charges. There is further imposed upon a person or persons owing delinquent taxes or other charges an attorney's or collection agency's fees, actually contracted for, not to exceed 20% of the taxes or other charges so collected. Any Administrative fee shall be in addition to all penalties and interest. Rates or Fees Amount The Administrative Collection fee is collected subsequent to 30 or more days after notice of delinquent and the fee is 30.00$ The Administrative Collection fee is collected subsequent to judgement and the fee is 35.00$ Legal Authorization: Ordinance, Effective date: (07-22-2010) Salem City Code, Chapter 82, Article I, Section 82-5.1 Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-3919; 58.1- 3958 6 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES ADMISSIONS AND AMUSEMENT TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Admissions Tax is a tax based on admission charges. An admission charge is the charge made for each admission to any amusement or entertainment, exclusive of any federal tax, but including a charge made for season tickets, whether obtained by contribution or subscription, and including a cover charge or a charge made for the use of seats or tables, whether reserved or otherwise, and for similar accommodations in the city. Types of events on which this tax shall be levied include, but are not limited to, civic centers, stadiums, sports events, lectures, fairs, swimming pools, musical performances, theaters, roller skating rinks, dances, etc. *Non-profit organizations are not exempt from collecting of the admissions tax. The Admissions Tax is paid by the person purchasing the ticket, not the organization. Rates or Fees Amount The Admission Tax rate is 7% of the amount paid for the admission to any place of amusement or entertainment Due Date: The last day of the month following the month in which taxes were collected by the consumer. Please remit tax and Admission Tax form to City of Salem Commissioner of The Revenue PO Box 869 Salem VA 24153. Checks can be made out to City of Salem. Penalty for late payment: Shall in no case exceed the amount of the tax assessable. 10% the first month, 5% for each month thereafter, up to a maximum of 25% or $10.00 whichever is greater Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually In the case of a false or fraudulent return with intent to defraud the city of any tax due under this article, a penalty of 50 percent of the tax shall be assessed against the person required to collect such tax. Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation shall not relieve such person from the payment, collection, or remittance of the Admissions Tax. Legal Authorization: Ordinance, Effective dates: (11-24-2016); (07-07-2016); (02-09-1981); (07-01-1979) Resolutions: 1253 (07-01-2014) Budget Resolution Salem City Code, Chapter 82, Article VII, Section 82-206-218 Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 5, Section 58.1-3817; Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-3916 7 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE/ANIMAL CONTROL FEE ADOPTION FEE Assessing Department: Animal Control Collecting Department: Treasurer Description:Animals adopted from the City of Salem Animal Shelter has an adoption fee, but a certificate for having the animal spayed or neutered is issued to the owners. The procedure needs to be complete within 30 days of adoption. Rate or Fee Amount The fee for Adoption is 30.00$ Legal Authorization: Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 6, Section 3.2-6546 8 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES AMPLIFICATION PERMIT FEE Assessing Department: Police Collecting Department: Treasurer Description: The Code of the City of Salem (Section 30-2) requires the issuance of a permit prior to any person operating or controlling or causing to be used, operated or controlled any loudspeaker or other mechanical device, apparatus, machine or instrument of any nature or kind whatsoever whereby the human voice or music is intensified or amplified. Approval of and subsequent issuance of a permit for amplification in no way relieves or exempts the permit holder(s) from accountability for the observance of city ordinance regulating noise. Amplification Permit can be found on the City of Salem Police Department website: www.salemva.gov. Rate or Fee Amount The fee for an Amplification Permit is No Charge The following stipulations apply: a) the volume of such equipment utilized for amplification will be kept to a level so as not to create a nuisance or disturb people of reasonable sensibilities and, b) this permit can be revoked at any time by the Chief of Police or his duly appointed representative. Legal Authorization: Salem City Code, Chapter 30, Article I, Section 30-2 9 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC UTILITY FEES ANNUAL POLE ATTACHMENT FEES Assessing Department: Electric Collecting Department: Utility Collections Description: Companies requesting to install communications lines in the City of Salem need to contact the City Attorney to begin the process of applying for a Right-of-Way Use Agreement. To attach to City-owned poles, a separate Pole Attachment Agreement must also be signed by the applicant and the City. Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use fee. See the City of Salem Electric Department website under Rates, for more details: www.salemva.gov Rates or Fees Amount Amount The Annual Pole Attachment Fees are as follows: Annual Pole Attachment Fee $29.38 per attachment per year One-time License Agreement Fee $1,000.00 Permit Application Fee $25.00 per pole per application Unauthorized Attachment Penalty Fee 5 times annual fee per occurrence, for residential service 10 times annual fee per occurrence, for all other Failure to Abandon or Remove Facilities Penalty 1/4 annual rate per day per pole Pole Attachment Fees are subject to review and change Legal Authorization: Resolutions for Electric Book of Rates: 1386 (07-01-2020); 1270 (07-01-2016); 1230 (07- 01-2013); 1204 (07-01-2012); 1185 (07-01-2011); 1161 (07-01-2010); 1141 (09-01-2009) Salem City Code, Chapter 90, Article II, Division 3, Section 90-279 10 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES ASBESTOS REMOVAL PERMIT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: An Asbestos Removal Permit is required on Commercial structures, per 1985 construction, to certify whether there is asbestos or not. Permit fee is based on estimated cost of removal. Rates or Fees Amount Asbestos Removal Permit fee is based on estimated cost of removal. See the Community Development Department website for the Building Permit fees: www.salemva.gov Zoning Permit 25.00$ 2% State levy must be added to all permits issued. A Technology Fee will be assessed on this permit 2% of Permit Cost Legal Authorization: Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building Code Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) Zoning Permit Fee; 976 (07-01- 2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 386 (09- 01-1974) adopted fees; (02-25-1974) adopted the Southern Standard Building Code State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08- 2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1% Salem City Code, Chapter 18, Article II, Section 18-36; Chapter 106, Article V, Section 106-506 Code of Virginia, Title 54.1, Subtitle III, Chapter 5, Article 1, Section 54.1-503 (Identify presence of asbestos) 83 11 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES PARKS AND RECREATION PARKS AND RECREATION FEES ATHLETIC PROGRAM FEES Assessing Department: Parks and Recreation Collecting Department: Treasurer Description: The City of Salem Parks and Recreation department offers a full schedule of adult and youth team sports. Rates or Fees Amount The Athletic Program fees are as follows: Adult Team Softball $350.00 per Team Adult Team Touch Football $400.00 per Team Adult Team Basketball $350.00 per Team Youth Baseball/Softball $40.00 per participant Youth Football $40.00 per participant Youth Girls/Boys Soccer $40.00 per participant Youth Girls/Boys Basketball $40.00 per participant Youth Cheerleading $40.00 per participant Parks and Recreation Participation Fee - Non-resident/tuition students only per sport $50.00 plus the participation fee of $40.00 for the sport chosen.$90.00 per participant Late Registration for all Youth Sports $25.00 Great Beginnings Instructor Fee Youth Summer Camps-Baseball, Basketball, Cheerleading, Football, Lacrosse, Soccer, Softball, Tennis and Volleyball $10.00 per participant Taliaferro Complex Facility Fee-Tickets equal to or greater than $8.01 $1.00 Taliaferro Complex Facility Fee-Tickets equal to or less than $8.01 $0.50 Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (01-01-2014); 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-10-2010); 1155 (03-08-2010); 1139 (07-01-2009) 12 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES BANK FRANCHISE TAX (BANK STOCK TAX) Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: The Commonwealth of Virginia levies a Bank Franchise Tax on all banks in Virginia. Salem is permitted to charge an additional franchise tax. If a locality imposes the local tax, then a bank is entitled to a credit against the State Franchise Tax equal to the total amount of local franchise tax paid. Rate or Fee Amount Bank Franchise Tax for Salem is $.80 on each $100.00 of actual value of all bank stock of all banks, both National and State located in the City of Salem Due Date: June 1st of each year. Legal Authorization: Ordinance, Effective date: (12-07-1978) Code of Virginia, Title 58.1, Subtitle I, Chapter 12, Section 58.1-1208 13 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES BOARD OF BUILDING CODE APPEALS FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: There is an application process to appeal a decision made by the Building Official. See the City of Salem Community Development Department website: www.salemva.gov Rate or Fee Amount The fee for Board of Building Code Appeals is $200.00 and petitioner pays the full advertisement cost Legal Authorization: Resolutions: 1306 (03-13-2017); 1253 (07-01-2014); 1050 (03-24-2005) Salem City Code, Chapter 106, Article V, Section 106-512 14 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES BOARD OF ZONING APPEALS-VARIANCE FEE Assessing Department: Zoning Collecting Department: Treasurer Description: This fee is charged to individuals wishing to file an appeal before the Board of Zoning Appeals. Rate or Fee Amount The fee for a Board of Zoning Appeals is $200.00 and petitioner pays the full advertisement cost, per appeal Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-14-2005); 902 (08-10- 1998); 607 (10-27-1987); 416 (12-15-1981); 347 (02-05-1979) Salem City Code, Chapter 106, Section 106-226.9; Chapter 106, Article V, Section 106- 512; Chapter 106, Section 106-528 Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 1, Section 15.2-2204 15 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE/ANIMAL CONTROL FEES BOARDING FEE Assessing Department: Police/Animal Control Collecting Department: Treasurer Description: The City of Salem Animal Shelter charges a fee to pet owners for the pick up and boarding of a pet. Rates or Fees Amount The fee for Boarding is $10.00 per day The Pick up fee is $20.00 Legal Authorization: Ordinances, Effective dates: (02-18-2010); (10-26-1992) $3.00 per day Salem City Code, Chapter 14, Article IV, Division 1, Section 14-90 Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 6, Section 3.2-6585 16 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES BRIDGE - OVERWEIGHT PERMIT FEE Assessing Department: Engineering Collecting Department: Treasurer Description: Any Overweight Permits for bridges will have a cost for the analysis report. Rate or Fee Amount The fee for a Bridge - Overweight Permit is $100.00 plus the analysis costs Legal Authorization: Resolutions: 1431 (07-01-2022) Salem City Code, Chapter 106, Article III, Section 106-304.5-106-308 17 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES BOUNDARY LINE ADJUSTMENTS OR VACATION OF INTERIOR LOT LINES FEE Assessing Department: Engineering Collecting Department: Treasurer Description: For Boundary Line Adjustments or Vacation of Interior Lot Lines the Engineering Department must be contacted (540-375-3032). Rate or Fee Amount The fee for Boundary Line Adjustment or Vacation of Interior Lot Lines is 75.00$ Legal Authorization: Resolution: 1050 (03-24-2005) Salem City Code, Chapter 78, Article IV, Section 78-401 18 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES BUILDING PERMIT FEES Assessing Department: Building Inspections Collecting Department: Treasurer Description: Building permits are required for new, addition or alteration and demolition of residential buildings and for new, addition or alteration, demolition and re-roof of commercial buildings. A Building Permit will not be issued until a Zoning Permit is obtained. Requirements can be found on the City of Salem Community Development Department website: www.salemva.gov. 2% Levy: Local building departments are required to collect a 2% Levy of fees charged for permits issued under the Virginia Uniform Statewide Building Code (USBC) and transmit those fees quarterly to the Virginia Department of Housing and Community Development (DHCD) to support training programs of the Virginia Code Academy. Technology Fee: A 2% Technology Fee will be assessed on most Building Permits for the purpose of purchasing software and hardware. Fees Listed below are for permits obtained prior to the start of work. If a permit is obtained after work has started, fees will be twice the amount shown up to $250.00. Rates or Fees: Cost of Building Permit Below is the schedule for Building Permits: VALUATION Fee Minimum Fee - $4,000.00 35.00$ 5,000.00 40.00$ 6,000.00 46.00$ 7,000.00 52.00$ 8,000.00 58.00$ 9,000.00 64.00$ 10,000.00 70.00$ 11,000.00 76.00$ 12,000.00 82.00$ 13,000.00 88.00$ 14,000.00 94.00$ 15,000.00 100.00$ 16,000.00 106.00$ 17,000.00 112.00$ 18,000.00 118.00$ 19,000.00 124.00$ 20,000.00 130.00$ Over $20,000.00 Equals $130.00 plus $4.50 per Thousand Dollars or Fraction Thereof 21,000.00 134.50$ 22,000.00 139.00$ 23,000.00 143.50$ 24,000.00 148.00$ 25,000.00 152.50$ 26,000.00 157.00$ 27,000.00 161.50$ 28,000.00 166.00$ 29,000.00 170.50$ 30,000.00 175.00$ 31,000.00 179.50$ 32,000.00 184.00$ 33,000.00 188.50$ 34,000.00 193.00$ 35,000.00 197.50$ 36,000.00 202.00$ 37,000.00 206.50$ 38,000.00 211.00$ 39,000.00 215.50$ 40,000.00 220.00$ 41,000.00 224.50$ 42,000.00 229.00$ 43,000.00 233.50$ 44,000.00 238.00$ 45,000.00 242.50$ 19 Building Permit Fees Continued Rates or Fees: Cost of Building Permit 46,000.00 247.00$ 47,000.00 251.50$ 48,000.00 256.00$ 49,000.00 260.50$ 50,000.00 265.00$ 51,000.00 269.50$ 52,000.00 274.00$ 53,000.00 278.50$ 54,000.00 283.00$ 55,000.00 287.50$ 56,000.00 292.00$ 57,000.00 298.50$ 58,000.00 301.00$ 59,000.00 305.50$ 60,000.00 310.00$ 61,000.00 314.50$ 62,000.00 319.00$ 63,000.00 323.50$ 64,000.00 328.00$ 65,000.00 332.50$ 66,000.00 337.00$ 67,000.00 341.50$ 68,000.00 346.00$ 69,000.00 350.50$ 70,000.00 355.00$ 71,000.00 359.50$ 72,000.00 364.00$ 73,000.00 368.50$ 74,000.00 373.00$ 75,000.00 377.50$ 76,000.00 382.00$ 77,000.00 386.50$ 78,000.00 391.00$ 79,000.00 395.50$ 80,000.00 400.00$ 81,000.00 404.50$ 82,000.00 409.00$ 83,000.00 413.50$ 84,000.00 418.00$ 85,000.00 422.50$ 86,000.00 427.00$ 87,000.00 431.50$ 88,000.00 436.00$ 89,000.00 440.50$ 90,000.00 445.00$ 91,000.00 449.50$ 92,000.00 454.00$ 93,000.00 458.50$ 94,000.00 463.00$ 95,000.00 467.50$ 96,000.00 472.00$ 97,000.00 476.50$ 98,000.00 481.00$ 99,000.00 485.50$ 100,000.00 490.00$ Over $100,000.00 Equals $490.00 plus $3.50 per Thousand or Fractions Thereof 200,000.00 840.00$ 300,000.00 1,190.00$ 400,000.00 1,540.00$ 500,000.00 1,890.00$ Over $500,000.00 Equals $1,890.00 plus $2.50 per Thousand or Fraction Thereof 600,000.00 2,140.00$ 700,000.00 2,390.00$ 800,000.00 2,640.00$ 900,000.00 2,890.00$ 1,000,000.00 3,140.00$ Over $1,000,000.00 Equals $3,140.00 plus $1.75 per Thousand or Fraction Thereof Legal Authorization: Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building Code Resolutions: 1431 (07/01/2022); 1299 (07-01-2016 effective 07-1-2014); 1253 (07-01-2014) Zoning Permit Fee; 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding installation of backflow preventive valves; 386 (09-01-1974) adopted fees; 209 (02-25-1974) adopted the Southern Standard Building Code State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08-2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1% Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V, Section 106- 506 Code of Virginia, Title 36, Chapter 6, Article 1, Section 36-105 20 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES STREETS, SANITATION, BEAUTIFICATION AND BUILDING MAINTENANCE STREET FEES BULK COLLECTION/PICKUP Assessing Department: Collecting Department: N/A Description: The city will pick up certain items placed at the curb. For more details on the definition of Bulk Waste, please see the City of Salem Street, Sanitation and General Maintenance Departments website: www.salemva.gov Rates or Fees Amount Bulk Collection No Charge All persons shall keep their premises, whether owned, leased, occupied, or in their charge, clear of trash, garbage, refuse, litter and other substances which might endanger the health or safety of the other residents of the city. Council is of the considered opinion that it is unequitable and burdensome to require the cost of such unusual and out of the ordinary services to be borne by the taxpayers in general. If the debris placed to be picked up becomes a health, safety or nuisance, then the city will charge $250.00 plus $25.00 administrative fee up to one hour, plus $200.00 each additional hour Legal Authorization: Ordinances, Effective dates: (02-21-2002) Placement of Bulk Items; (02-21-2001); (07-01-1981); (06-01-1978) Penalties for certain trash; (08-01-1971) Brush size regulations Resolutions: 385 (07-01-1980) Charges for unusual and out of the ordinary services 1/2 ton $5.00 for each load. If a front end loader is needed it will be $15.00 each load. Salem City Code, Chapter 70, Article II, Section 70-45 21 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES BUSINESS LICENSE FEES Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Every person or corporate entity engaging in business in Salem must obtain a business license within 30 days of beginning operation. Persons paid on a 1099 may be subject to licensure also. There is a business License fee of $50.00 for prior year gross receipts of $49,999 and under. If prior year gross receipts are $50,000 or more business license is calculated by tax rate listed below. Rates or Fees Amount A list of business licenses and rates/fees are as follows: CLASSIFICATION: TOTAL PRIOR YEAR GROSS RECEIPTS MULTIPLIED BY TAX RATE EQUALS TAX AMOUNT Amusement Service Gross Receipts X .0036=Tax due Business Service Gross Receipts X .0036=Tax due *Contractor Gross Receipts X .0016=Tax due Finance Gross Receipts X .0058=Tax due Personal Service Gross Receipts X .0036=Tax due Professional Service Gross Receipts X .0058=Tax due **Real Estate Service Gross Receipts X .0058=Tax due Repair Service Gross Receipts X .0036=Tax due Retail Merchant Gross Receipts X .0020=Tax due Short Term Rental Gross Receipts X .0020=Tax due Utility Service Companies Gross Receipts X .5%=Tax due Wholesale Merchant $50.00 on the first $10,000 of Purchases. Additional Purchases exceeding the first $10,000 X .0013=Tax due plus $50.00= Total tax due Flat Fee Licenses: Tobacco $ 10.00 Wine & Beer On & Off $ 100.00 Wine & Beer On $ 50.00 Wine & Beer Off $ 50.00 Number of Seats Approved by ABC Board for mixed Beverages: Number of Seats: 1-100 $ 200.00 Number of Seats: 101-150 $ 350.00 Number of Seats: Over 150 $ 500.00 Solicitor $ 15.00 Show & Sale and Flea Markets $ 30.00 Peddlers $ 200.00 Itinerant $50.00/$500.00 Regulatory License $ 150.00 Junk Dealer $ 200.00 Brewery/Winery $ 1,000.00 Other Call Commissioner of the Revenue 540-375-3019 22 Business License Fees Continued Important Dates: December 31st Business forms mailed February 15th Business Property forms need to be filed and due back to the Commissioner of the Revenue's office. After February 15th a late filing penalty of 10% or $10.00, whichever is greater, shall be applied to the property bill. This penalty shall become a part of the tax. March 1st Business License Renewal and payment are due for the current year. May 31st Business Personal Property Payment due. Penalty: A penalty of 10% or $10.00 whichever is greater will be assessed on the unpaid amount and in no case should exceed the amount of the tax due. Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid. Failure to Obtain a License is a criminal offense, punishable by fines, imprisonment and /or closure of business. *Contractors: The Virginia Workers' Compensation Act, Title 65.2 of the Code of Virginia amendment requires that no business license be issued or reissued to a contractor without proof of compliance. General contractors should submit a list of subcontractor used for jobs in Salem City during the prior year. Title 54.1 of the Code of Virginia: Any contractor who undertakes a bid upon, accept, or offers to accept a single contract or project of $1,000 or more, must register with the State Board of Contractors. **Real Estate Brokers: Pursuant to Virginia Code Section 58.1-37432.2: All brokers claiming exclusions for commissions paid to its agents must identify each agent to whom excluded receipts have been paid and the jurisdiction in the Commonwealth of Virginia to which the agent is subject to business license taxes. This list must be attached in order to subtract exclusions from gross receipts. All forms and information can be found on the City of Salem Commissioner of the Revenue website: www.salemva.gov Legal Authorization: Ordinances, Effective dates: (12/02/2021) due to the population increase business license fee went from $30.00 to $50.00 for prior year gross receipts of $49,000 or below. Any prior year gross receipts over $50,000 their business license is paid by the tax rate listed above; (01-01-2016 Changed rate on Financial Services); (11-19- 2015 Added Flea Markets to the City Code); (10-07-2010); (10-19-2006); (12-07-2000); (03-10-1997); (12-09-1996); (11-16-1994); (10-03-1991); (01-14-1991); (12-10-1990); (08-23-1990); (01-01-1990); (07-04-1985); (04-04-1985); (10-08-1981); (01-01-1981) Salem City Code, Chapter 22, Article II, Division I, Section 22-36 - 22-84 Code of Virginia, Title 58.1, Subtitle III, Chapter 37, Section 58.1-3700, 58.1-3703, 58.1- 3706 23 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES BUSINESS LICENSE REFUND REQUEST Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: When a business has been sold or ceased operation a Business License Tax Refund Request form must be filled out. If the business keeps the same Federal ID number there would not be a refund but if the business was purchased and a new Federal ID is obtained the new business will have a prorated business license bill. Rate or Fee Please allow 4-6 weeks for your refund to process. Refund will be based on tax amount only. Penalty, Interest, and other collection or administrative fees paid are not refundable. Please visit the City of Salem Commissioner of The Revenue website for more information: www.salemva.gov Legal Authorization: Salem City Code, Chapter 22, Article II, Section 22-57 Code of Virginia, Title 58.1, Subtitle III, Chapter 37, Section 58.1-3703 24 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES CERTIFICATE OF OCCUPANCY FEE Assessing Department: Building Inspections Collecting Department: Utility Collections Description: To safeguard the health, property and public welfare by controlling the use or occupancy of all buildings and structures with the City of Salem. This certificate is issued after the project is complete and states the structure is approved to be occupied and used. Rate or Fee Amount The fee for Certificate of Occupancy is 30.00$ Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014 Budget Resolution) $30.00; 830 (02-26-1996); 459 (07-01-1983) $10.00 Salem City Code, Chapter 78, Article V, Section 78-508 25 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES CHARGE FOR COPIES Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Copies made in the City of Salem Commissioner of the Revenue office will have a fee attached starting January 1, 2016. Rate or Fee Amount The fee for a copy is $0.50 per copy Legal Authorization: Code of Virginia, Title 58.1, Subtitle III, Chapter 31, Article 1, Section 58.1-3122.1 26 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES CHICKEN PERMIT Assessing Department: Zoning Collecting Department: Treasurer Description: The keeping of chickens support a local, sustainable food system by providing an affordable, nutritious food source of fresh eggs. Regulations are to provide appropriate standards for the keeping of chickens within an urban residential environment, while protecting the residential integrity of the surrounding neighborhood and the health and safety of the chickens. See the City Code Chapter 106, Article III and Article VI, Sections 106-316, 106-9012 and 106-318. Rate or Fee Amount The fee for a Chicken Permit is 25.00$ Permit must be renewed annually Legal Authorization: Resolutions: 1306 (03-13-2017) Ordinance, Effective date: (07-05-2012) Salem City Code, Chapter 106, Article III, Section 106-318.1 ( C ) 27 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES CITY CIGARETTE TAX Assessing Department: Finance Collecting Department: Treasurer Description: The Cigarette Tax is added onto the price per pack, before the purchaser buys the cigarettes. Rate or Fee Amount The City Cigarette Tax is .0225 per cigarette and the charges are as follows: 20 Cigarettes are $0.45 per pack 25 Cigarettes are $0.56 per pack 30 Cigarettes are $0.68 per pack Legal Authorization: Ordinances, Effective dates: (07-01-2013); (12-01-2002) Resolutions: 169 (01-08-1973); 148 (06-26-1972) Salem City Code, Chapter 82, Article VIII, Section 82-240-254 Code of Virginia, Section 58.1-3830; 58.1-3832; 58.1-1031-1037 Enforcement Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 7, Section 58.1-3832; Title 58.1, Subtitle 1, Chapter 10, Section 58.1-1031-1037 28 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CLERK OF COUNCIL CITY CLERK FEES CITY CODE AND SUPPLEMENTS Assessing Department: City Clerk Collecting Department: Treasurer Description: City Code and Supplements are made available to the public online. Rate or Fee Amount Can be obtained online at www.salemva.gov by selecting Government and City Code.No Charge 29 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES COMMENCING WORK WITHOUT A PERMIT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: Any person who commences any work for which a permit is required, prior to obtaining a permit, shall pay an additional fee. A Zoning permit is also required. Rates or Fees Amount The fee for Commencing Work Without a Permit is The sum equal to twice the normal permit fee up to the maximum of $250.00 Payment thereof shall not relieve such person from prosecution as described in Title 36, Chapter 6, Section 106 of the Code of Virginia for violating the building code by commencing work without the permit (emergency repairs excluded if guidelines in the SCBC are followed). Zoning Permit is 25.00$ Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Maximum of $250.00 Salem City Code, Chapter 18, Article II, Section 18-36 (b) 88 30 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER TEASURER FEES COMMUNICATION SALES & USE TAX Assessing Department: Commonwealth of Virginia Collecting Department: Treasurer Description: The Commonwealth of Virginia replaced many State and Local Taxes and Fees on Communication Services with the Communication Sales & Use Tax. The tax is collected from consumers by their service provider and is then remitted to the Virginia Department of Taxation. The department then distributes the monies to the localities on a percentage basis derived from their participation in the local taxes which the new flat tax superseded. Rate or Fee This tax replaced Consumer Utility Tax on landlines and wireless, Local 9-11 tax on landlines, a portion of BPOL on Public Service Corporations, local video programming Excise Tax on cable TV and local Consumer Utility Tax on cable TV. Legal Authorization: Salem City Code, Chapter 82, Article I, Section 82-10 (Local 911-tax) Code of Virginia, Title 58.1, Subtitle I, Chapter 6.2, Section 58.1-645-662 31 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES CONCEALED WEAPON FEE Assessing Department: Circuit Court Collecting Department: Treasurer Description: Required by State statute and referred to the Police Department by court order to investigate the character and background of those persons applying to the court for a concealed weapons permit. The Circuit Court receives $15.00 and the city receives $35.00. Rate or Fee Amount The fee for a Concealed Weapon Permit is $50.00 The Concealed Weapon Permit must be renewed every five (5) years Legal Authorization: Ordinance, Effective date: (07-03-1997) Salem City Code, Chapter 58, Article V, Section 58-145 Code of Virginia, Title 18.2, Chapter 7, Article 6.1, Section 18.2-308.02 32 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES REGISTRAR REGISTRAR FEES COPIES OF FORMS AND MAP FEES Assessing Department: Registrar Collecting Department: Treasurer Description: There is a fee for copies of forms and maps. Rates or Fees Amount The fee for a Candidate packet is $10.00 per set The fee for a smaller precinct map copy is 10.00$ The fee for a large map copy is 12.00$ 33 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES COPY OF A BUSINESS LIST FEE Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: There is a charge for a copy of a Business Listing within the city. Rate or Fee Amount On disk: 50.00$ 34 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES COPY OF MAP FEES Assessing Department: Engineering Collecting Department: Treasurer Description: The city can supply all maps and surveys, Zoning Maps, Aerial Maps, Street Maps and Tax Maps. All maps are available online at no cost. See the City of Salem Engineering Department website: www.salemva.gov. Rates or Fees Amount The fee for maps are as follows: Small Tax Map 2.00$ Large Subdivision Map 4.00$ Tax Map 2.00$ Street Map 18" x 24"10.00$ 24" x 36"12.00$ 36" x 48"16.00$ Aerial Map Plus $5.00 additional fee to customize the map Zoning Map on CD $25.00 per copy 35 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COURTS COURT FEES COURTHOUSE & JAIL MAINTENANCE FEE Assessing Department: General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court Collecting Department: General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court Description: A fee shall be assessed as part of the costs in each civil action filed in the District or Circuit Court of the city and each criminal or Traffic case in either court in which the defendant is charged with a violation of any statute or ordinance. The fee shall be collected by the clerk of each court and remitted to the City Treasurer and held by the Treasurer subject to disbursements by the Council of the City for the construction, renovation, or maintenance of the City courthouse or jail and court-related facilities and to defray increases in the cost of heating , cooling, electricity, and ordinary maintenance. Rate or Fee Amount The fee for Courthouse and Jail Maintenance for criminal, civil or traffic violation is $2.00 per petition, lawsuit or conviction Legal Authorization: Ordinance, Effective date: (07-27-1992) $2.00 Code of Virginia, Title 17.1, Chapter 2, Article 7, Section 17.1-281 36 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SHERIFF SHERIFF FEES COURTHOUSE SECURITY ASSESSMENT FEE Assessing Department: Sheriff Collecting Department: Clerk of the Circuit and General Combined District Courts Description: The clerks of the city's district and circuit courts, shall assess and collect the a Courthouse Security Assessment fee as part of the costs in each criminal or traffic case in which the Defendant is convicted of a violation of any statute or ordinance. The fee is remitted to the city treasurer and held by the treasurer, subject to appropriation by city council to the sheriff's office for the funding of courthouse personnel, and, if requested by the sheriff, equipment and other personal property used in connection with courthouse security. Rate or Fee Amount The fee for Courthouse Security Personnel on criminal and traffic cases in the district and circuit courts is $20.00 for each conviction Legal Authorization: Ordinances Effective dates: (07-01-2020) $10.00 to $20.00, (07-01-2007) $5.00 to $10.00, (08-07-2003) Removal of expiration date, (11-01-2002) Implemented $5.00 fee with expiration date of 07-01-2004 Salem City Code, Chapter 1, Section 1-13 Code of Virginia, Title 53.1, Chapter 3, Article 6, Section 53.1-120 d 37 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES CREDIT FOR WATER LEAKAGE Assessing Department: Utility Billing Collecting Department: Utility Collections Description: A user of water may be entitled to a credit for leakage against the user's water/sewer bill upon certain conditions. Rates or Fees For a water/sewer credit the following conditions need to be met: (a) The leak is in a waterline on the property of the user; and (b) The average cost of water and /or sewer to such user, during one monthly billing period of such leakage, shall be at least double the monthly average cost of such water/sewer for the preceding twelve (12) months; and ( c) No such credit shall be allotted to the user until the leak is repaired by a plumbing contractor and said plumbing contractor certifies, in writing, such repair to the Utility Billing Department; and (d) The amount of such credit for the benefit of a user shall be one-half of such excess over and above the average water/sewer charge for the twelve preceding months and the remaining one-half of such excess shall be paid by the user; and ( e) Such credit shall be made no more than once to a user during a twelve (12) month period. Should the certification required in subsection ( c ) above not be submitted, such credit as hereinabove provided shall not be made until the fourth monthly billing period thereafter upon the determination by the City that the leakage repair has been completed. Legal Authorization: Ordinance, Effective date: (03-08-2012) Salem City Code, Chapter 90, Article IV, Division 2, Section 90-259 Code of Virginia, Title 15.2, Subtitle II, Chapter 21, Article 2, Section 15.2-2119.1 38 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER/UTILITY COLLECTIONS TEASURER/UTILITY COLLECTIONS FEES DEBT SETOFF COLLECTION FEE Assessing Department: Treasurer/Utility Collections Collecting Department: Treasurer/Utility Collections Description: A fee may be charged to cover certain administrative costs associated with collection of any debt owed to the city and submitted to the State Debt Setoff collection program. Rate or Fee Amount The fee that may be charged for Debt Set off Collection is $25.00 per submission is added to the claim send to the state. Legal Authorization: Ordinance, Effective date: (07-22-2010) Salem City Code, Chapter 82, Article I, Section 82-5.1 Code of Virginia, Section 58.1-520.1 39 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES DEMOLITION PERMIT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: Any demolition of residential buildings or commercial buildings require a Building Permit. The fee is based on cost. A Zoning permit will be required before a building permit can be issued. Rates or Fees Amount Demolition Permit is based on cost. See the City of Salem Community Development Department website for the Building Permit fees: www.salemva.gov Zoning permit is 25.00$ Legal Authorization: Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building Code Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Start using VA Uniform Statewide Bldg Code fees for cost of demolition to get cost of the permit and added a Zoning Permit Fee; 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding installation of backflow preventive valves; 386 (09-01- 1974) adopted fees; 209 (02-25-1974) adopted the Southern Standard Building Code Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V, Section 106- 506 91 40 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE/ANIMAL CONTROL FEES DOG & CAT LICENSE TAG FEES Assessing Department: Police/Animal Control Collecting Department: Treasurer Description: A dog or cat license tag is required for every dog or cat four (4) months of age or older in the City. The tag is renewed annually by January 31st and the Certificate of Vaccination must be presented. Rates or Fees Amount The fees for Dog and Cat License tags are as follows: Male or Female Cat or Dog Four (4) Months or Older 10.00$ Unsexed Cat or Dog 5.00$ Kennel-20 dogs or less 15.00$ Kennel-More than 20 dogs 25.00$ Duplicate Tag 1.00$ Dangerous Dog - Any dog declared dangerous by the General District Court of the Commonwealth of Virginia within 30 days after declared dangerous (in addition to the other applicable fees) the cost will be $150.00 in addition to the annual license fee By January 31 of each year, until such time the dangerous dog is deceased, all certificates shall be updated for a fee of $85.00 annual renewal By January 31 of each year, the city shall submit to the State Veterinarian $90.00 for the initial registration and $25.00 for each dangerous dog renewal The initial registration and annual renewal fee for a dangerous dog is established by the Code of Virginia 3.2-6540 (G) or later addition. Legal Authorization: Ordinances, Effective dates: (04-19-2018) Dangerous Dog; (10-01-2010) Cats added; (10-26-1992); (12-07-1989); (06-22-1989) Salem City Code, Chapter 14, Article IV, Division 2, Section 14-131-14-139 Code of Virginia, Title 3.2, Subtitle V, Chapter 65, Article 5, Sections 3.2-6526, 3.2- 6540, 3.2-6542 41 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES DRIVEWAY/CURB CUT PERMIT FEES Assessing Department: Engineering Collecting Department: Treasurer Description: A Driveway Cut Permit form must be completed to request a modification to an existing driveway or requesting an additional driveway. All new single family residences that require a driveway entrance pipe must install a Class III concrete pipe and a minimum of 15' diameter in size. Visit the City of Salem Community Development Department website for more details: www.salemva.gov Please contact the City of Salem Community Development Department prior to starting any work (540-375-3032). Rates or Fees Amount The fee for such driveway or crossover shall be $50.00 per linear foot payable in advance For example, a standard entrance is a length of 14' at the back of the curb, plus a 2' radius on each side for a total of 18'. The fee for new sidewalk shall be $20.00 per linear foot payable in advance The fee for new curb and gutter shall be $20.00 per linear foot payable in advance The fee for new curb shall be $15.00 per linear foot payable in advance Work must be performed within 45 days of permit. Legal Authorization: Ordinance, Effective date: (03-18-2005) 42 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FIRE/EMS FIRE/EMS FEES EMS FEES Assessing Department: Fire/EMS/Rescue Squad Collecting Department: Treasurer Description: The city has established reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees. Rates or Fees Amount Basic Life Support (BLS) Emergency (A0429) $ 462.88 Advanced Life Support (ALS) Emergency (A0427) $ 549.67 Advanced Life Support (ALS) 2 (A0433) $ 795.57 Ambulance Response and Treatment, No Transport (A0998) $ 400.00 Mileage (A0425) $9.40 per mile Advanced Life Support (ALS) Disposable Supplies $ 100.00 Basic Life Support (BLS) Disposable Supplies $ 60.00 Oxygen $ 50.00 Vascular Access Supplies $ 50.00 These fees are based on the Centers for Medicare and Medicaid Services (CMS) fee schedule, they may be changed in accordance with amendments by CMS or based on guidance provided by the City's third party biller. Legal Authorization: Resolutions: 1331 (03-01-2018), 1214 (01-01-2013), 1117 (07-01-2008), 1052 (04-01- 2005), 1030 (07-08-2004) Salem City Code, Chapter 2, Article X, Section 2-320 43 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ENGINEERING ENGINEERING FEES EAST HILL CEMETERY FEES Assessing Department: City Manager Collecting Department: Treasurer Description: The City maintains East Hill Cemetery and has available burial plots for sale. Rates or Fees Amount The fees for East Hill Cemetery are as follows: Single space for burial $800.00 Single space for Salem residents ages 0 to 17 No Charge Open/close for full burial $800.00 Open/close for Salem residents ages 0 to 17 No Charge Open/close for cremains $450.00 Legal Authorization: Resolutions: 1306 (03-13-2017); 1162 (06-14-2010); 1118 (07-01-2008) 44 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC UTILITY FEES ELECTRIC RATES Assessing Department: Electric Collecting Department: Utility Collections Description: The City of Salem owns and operates it's own electricity distribution system. Energy is purchased wholesale from American Electric Power (AEP). A monthly bill is rendered to City customers with Electric, Water, Sewer, Toter/Trash Fee and Dumpster Service, if requested. For more information on electric rates see the City of Salem Electric Department website under Rates: www.salemva.gov. Rates or Fees Description Rate Rate The Electric Rates are as follows: Residential Electric Service (Code 01)Electric Base Charge $8.25 per month Energy Charge: All metered KWH $0.10750 per KWH Power Cost Adjustment 0.006291 per KWH Sanctuary Worship Service (Code 06)Electric Base Charge $10.00 per month Demand Charge: All KW of Billing Demand $0.00 per KW Energy Charge: All metered KWH $0.10900 per KWH Power Cost Adjustment 0.006291 per KWH Small General Service (Code 4)Electric Base Charge $13.25 Per month Demand Charge: All KW of Billing Demand $0.00 per KW Energy Charge: All Metered KWH $0.10300 per KWH Power Cost Adjustment $0.006291 Per KWH Delivery Voltage Secondary (05)Primary (75) Medium General Service (Code 05, 75)Electric Base Charge $13.25 per month $17.35 Per month Demand Charge: All KW of Billing Demand $5.20 per KW $4.00 per KW Energy Charge: All metered KWH $0.08920 per KWH $0.08850 per KWH Power Cost Adjustment: All KWH $0.006291 per KWH $0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand $0.30 per KVAR $0.30 per KVAR Delivery Voltage Secondary (09)Primary (79) Large General Service (Code 09, 79)Electric Base Charge $38.50 per month $75.00 per month Demand Charge: All KW of Billing Demand $14.15 per KW $12.75 per KW Energy Charge: All metered KWH $0.06140 per KWH $0.05990 per KWH Power Cost Adjustment: All KWH $0.006291 per KWH $0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand $0.30 per KVAR $0.30 per KVAR 45 ELECTRIC RATES CONTINUED Rates or Fees Description Rate Rate Delivery Voltage Secondary (51)Primary (50) Large Power Service (Code 50,51)Electric Base Charge $375.00 per month $375.00 per month Demand Charge: All KW of Billing Demand $15.00 per KW $13.50 Per KW Energy Charge: All Metered KWH $0.05820 per KWH $0.05820 per KWH Power Cost Adjustment: All KWH $0.006291 Per KWH $0.006291 per KWH Reactive Demand Charge for each KVAR of leading or Lagging reactive demand $0.30 per KVAR $0.30 per KVAR Delivery Voltage Secondary or Primary (56) Athletic Field Lighting Service (Code 56)Electric Base Charge $14.25 per month Energy Charge: All Metered KWH $0.11750 per KWH Power Cost Adjustment: All KWH $0.006291 Per KWH Outdoor Lighting (Codes 07, 07L, 08, 08L, 031, 32, 32L, 33, 34, 34L, 37, 38, 38L, 39)Type of Lamp KWH Total Overhead lighting Service: Code (07) Initial Wattage (100) Lumens ( 9,500)H.P. Sodium 40 10.50$ Code (08) Initial Wattage (250) Lumens (30,000)H.P. Sodium 105 14.75$ Code (31) Initial Wattage (250)Flood Lumens (28,500)H.P. Sodium 105 15.25$ Code (32) Initial Wattage (400)Flood Lumens (50,000)H.P. Sodium 167 19.50$ Code (33) Initial Wattage (400)Flood Lumens (36,000)Metal Halide 158 19.50$ Code (34) Initial Wattage (1,000)Flood Lumens (110,000)Metal Halide 378 40.00$ Code (07L) Initial Wattage (50) Lumens (5,000) LED 18 10.50$ Code (08L) Initial Wattage (96) Lumens (13,000)LED 35 14.75$ Code (32L) Initial Wattage (186) Lumens (28,000)LED 67 19.50$ Code (34L) Initial Wattage (550) Lumens (65,000)LED 198 40.00$ Post-Top Lighting Service:` Code (37) Initial Wattage (70) Lumens ( 5,800)H.P. Sodium 29 15.75$ Code (38) Initial Wattage (150) Lumens (22,000)H.P. Sodium 59 16.50$ Code (38L) Initial Wattage (116) Lumens (11,000)LED 42 16.50$ Code (39) Initial Wattage (86) Lumens ( 4,350)LED 28 22.00$ Net Metering Rider (Code 88): Schedule N.M. See City of Salem Electric Department website under Rates, Availability of Service and Terms and Conditions of Service: www.salemva.gov Temporary Service (Temporary Service): See City of Salem Electric Department website under Rates, Availability of Service and Terms and Conditions of Service: www.salemva.gov Virginia - Street Lighting Rates: Overhead Service on Existing Secondary Distribution Facilities:High Pressure Sodium KWH/Monthly Cost/Monthly 100 Watt 40 8.50$ 250 Watt 103 15.00$ 400 Watt 167 20.00$ LED KWH/Monthly Cost/Monthly 40 Watt 15 8.50$ 96 Watt 35 15.00$ 183 Watt 66 20.00$ 46 ELECTRIC RATES CONTINUED Rates or Fees Description Rate Rate Virginia - Street Lighting Rates: Service on City of Salem, Virginia owned Standard Metal, Concrete, or Ornamental Poles, or Wood Poles Served from Underground Distribution:High Pressure Sodium KWH/Monthly Cost/Monthly 100 Watt 40 18.60$ 150 Watt 59 20.90$ 250 Watt 103 25.00$ 400 Watt 167 30.00$ LED KWH/Monthly Cost/Monthly 40 Watt 15 18.60$ 116 Watt 42 20.90$ 96 Watt 35 25.00$ 183 Watt 66 30.00$ Downtown KWH/Monthly Cost/Monthly 51 Watt Overhead 19 59.00$ 55 Watt Post Top (2 fixtures per pole)40 112.40$ Legal Authorization: Ordinances, Effective dates: (07-01-2004); (02-01-1997); (11-15-1994); (05-04- 1994); (05-03-1993); (08-01-1991); (05-01-1989); (12-01-1988); (05-01-1988); (01- 01-1988); (05-01-1987); (01-01-1987); (04-01-1985); (04-01-1984) Resolutions: 1429 (07-01-2022); 1395 (07-01-2021); 1386 (07-01-2020); 1270 (07- 01-2015); 1230 (07-01-2013); 1204 (07-01-2012); 1182 (07-01-2011); 1161 (07-01- 2010); 1141 (09-01-2009); 1119 (07-01-2008); 1097 (08-01-2007); (07-01-2006) Power Cost Adjustment increase-a resolution was not done; 1059 (08-01-2005); 960 (01-01-2001) Salem City Code, Chapter 90, Article II, Division 3, Section 90-279 47 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES ELECTRICAL, PLUMBING, MECHANICAL, SIGN, L.P. GAS AND CROSS CONNECTION PERMIT FEES Assessing Department: Building Inspections Collecting Department: Treasurer Description: To ensure the safety of life and property from all hazards subject to structure design, construction, occupancy, repair, removal or demolition. Electrical permits include rewiring, change of service, in-ground swimming pool and temporary service. A 2% Technology Fee will be assessed to all Electrical permits. Plumbing permits include addition or replacement of fixtures and water/sewer line replacements. A 2% Technology Fee will be assessed to all Plumbing permits. Mechanical permits include Elevator Permits, replacement of HVAC's systems, gas lines, Fire Suppression Systems and Boiler installation. A 2% Technology Fee will be assessed to most Mechanical permits. Sign permits are issued for temporary and permanent signs. The city has a Sign Ordinance. See the City of Salem Community Development website: www.salemva.gov. A 2% Technology Fee will be assessed to all Sign permits. Cross Connection Permits are required for all boilers, irrigation systems, and new commercial buildings. A permit is also needed for the required annual inspection. Backflow devices are installed and tested by a third party contractor. A 2% Technology Fee will be assessed to all Cross Connection permits. All permits must be obtained prior to the start of work. If a permit is obtained after work has started, fees will be twice the amount shown up to $250.00. Rates or Fees Amount The permits listed above are based on the amount of the contract or estimated cost. The fees are as follows: 0.00 to 500.00 is 35.00$ 501.00 to 1,000.00 is 40.00$ 1,000.01 to 2,000.00 is 50.00$ 2,000.01 to 3,000.00 is 60.00$ 3,000.01 to 4,000.00 is 70.00$ 4,000.01 to 5,000.00 is 85.00$ In excess of $5,000.00 the fee shall be $85.00 plus $4.50 for each additional $1,000.00 or fraction thereof NOTE: A 2% State Tax Levy must be added to all permit fees NOTE: A 2% Technology Fee will be assessed to some permits issued. See the above Permit descriptions. 2% of Permit cost Legal Authorization: Ordinances, Effective dates: (06-07-2013) Sign Code Amended; (10-27-1986) Adopted Virginia Uniform Statewide Building Code; (02-02-1984) LP Gas fees $10.00 and $25.00; Prior was $1.00 and $5.00 for LP Gas Resolutions: 1431 (07-01-2022); 1253 (07-01-2014); 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding installation of backflow preventive valves; 386 (09-01-1974) adopted fees; 209 (02-25- 1974) adopted the Southern Standard Building Code State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03-08-2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1% Salem City Code, Chapter 18, Article III, Section 18-36; Signs Chapter 66, Section 66-38; Chapter 10, Sections 10-29 and 10-34 48 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES ELECTRONIC SUMMONS SYSTEM FEE Assessing Department: Police Collecting Department: General Combined District Courts/Circuit Court Description: As authorized by Section 17.1-279.1, Code of Virginia (1950), as amended, effective October 1, 2014 the clerks of the City's district and circuit courts, respectfully, shall assess and collect the sum of $5.00 as part of the costs in each criminal or traffic case in which a defendant is charged with a violation of any statute or ordinance. This assessment shall be collected by the clerk of the court in which the action is filed, remitted to the treasurer of the City and held by such treasurer subject to disbursements by City Council to the City Police Department solely to fund software, hardware and associated equipment costs for the implementation and maintenance of an electronic summons system. Rate or Fee Amount The Electronic Summons System Fee is $5.00 for each criminal or traffic case in which a defendant is charged with a violation of any statute or ordinance. Legal Authorization: Ordinance, Effective date: (10-01-2014) $5.00 for each criminal or traffic case in which a defendant is charged with a violation of any stature or ordinance Salem City Code, Chapter 1, Section 1-15 Code of Virginia (1950), Title 17.1, Chapter 2, Article 7, Section 17.1-279.1; Title 36, Chapter 6, Article 1, Section 36-105.5 49 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES ELEVATOR INSPECTION FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: Elevator's must be inspected by a Virginia State qualified elevator inspector and re- certified annually. The City uses a third party vendor to inspect elevator's. Rate or Fee Amount The fee for Elevator Inspection is $30.00 and is handled by a third party Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 578 (01-01-1987) from $15.00 to $25.00 Salem City Code, Chapter 18, Article III, Division 1, Section 18-195 50 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES EROSION AND SEDIMENT CONTROL PLAN REVIEW FEE Assessing Department: Engineering Collecting Department: Treasurer Description: An Erosion and Sediment Control Plan and Land Disturbing Permit are required for any site development over 5,000 square feet. Residential single family construction less than 5,000 square feet disturbed area may submit an Agreement in Lieu of Erosion and Sediment Control Plan. Please contact Community Development Department for E&S plan requirements and permit applications (540-375-3032) or visit their website: www.salemva.gov. Rates or Fees Amount The Erosion and Sediment Control Plan Review fee is part of the, if submitted, Site Plan Review The Fee for Erosion and Sediment Control Plan Review fee, with no site plan, is $100.00 plus $50.00 per acre greater than one acre The fee for an Agreement in Lieu of Plan permit is 50.00$ The fee for a Land Disturbing Permit is 30.00$ A Technology Fee is charged on Agreement in Lieu of Plans and Land Disturbing Permits 2% of Permit Cost Legal Authorization: Resolutions: 1431 (07-01-2022); 1306 (03-13-2017); 1253 (07-01-2014) Land Disturbing Permit $30.00; 1050 (03-24-2005) Land Disturbing Permit $25.00 Ordinances, Effective dates: (01-13-2003); (06-18-1992); (03-18-1992); (03-19-1981) Salem City Code, Chapter 30, Article III, Division 2, Section 30-116-118 Code of Virginia, Title 62.1, Chapter 3.1, Article 2.4, Section 62.1-44.15:54 51 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES EXEMPTION FOR DISABLED VETERANS AND SURVIVING SPOUSE OF MEMBER OF THE ARMED FORCES KILLED IN ACTION Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: This is an exemption for 100% service-connected disabled veterans and surviving spouses of members of the Armed Forces killed in action. This exemption will eliminate current real estate taxes for qualifying veterans and surviving spouses. Applications are available online and may be mailed and accepted year round. We offer in- home assistance. For more information contact the City of Salem Commissioner of the Revenue office at (540-375-3019). Rate or Fee You must meet the following qualifications for a disabled veteran: Disability of Veteran must be 100% service-connected AND permanent AND total. Residence must be Veteran's primary residence (proof, such as resident State tax return, may be requested). Spouse (if applicable) must also be identified. For Qualifying spouse deceased Veteran must have died on or after January 1, 2011. Qualifying spouse must not be remarried. Required Documentation: Certification of disability being: 100% service-connected, AND permanent, AND total. You must meet the following qualifications for a surviving spouse: Spouse must not be remarried. Required Documentation: Application must me filled out. Certify that the real property is occupied as the surviving spouse principal place of residence. Documentation from the United States of Defense indicating the date that the member of the armed forces was killed in action. Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 2.3, Sections 58.1-3219.5-3219.10 52 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNICATION COMMUNICATION FEES FOIA FEES (FREEDOM OF INFORMATION ACT) Assessing Department: Communications Collecting Department: Treasurer Description: If the requested records will be made available either in whole or in part, the City Manager or a designee shall promptly consult with staff to determine the cost involved to assemble the records for inspection and copying. Where portions of individual records must be redacted prior to inspection and copying, the cost of doing this shall also be taken into account. Rates or Fees Amount The following costs shall be charged at the rates indicated, not to exceed actual cost: Staff member search time, charged at an estimated rate of $5.00 per quarter hour Computer search time, requests for materials which exist electronically, or transmission of electronic files are charges at the rate of $8.00 per quarter hour Attorney's fees If allowed by law Large Format Printing charged at Actual cost for large print plus staff time rate estimated at $5.00 per quarter hour Electronic recordings charged at Actual cost for electronic recordings plus staff time rate estimated at $5.00 per quarter hour Computer printers, charged at the rate of $0.10 per page Photocopies (including those necessary to perform redactions) charged at the rate of $0.10 per page Incidental out-of-pocket costs necessary to assemble the records (for example: phone, postage or courier charges). Will be Itemized If the requester has asked for an advance determination of the cost, or if the cost exceed $200.00, the requester shall be notified in advance. The City Manager may, before continuing to process the request, require the requester to agree to payment of a deposit not to exceed the amount of the advance determination. Legal Authorization: Resolutions: 1306 (03-13-2017); 1298 (07-01-2016); 1253 (07-01-2014) new Code of Virginia, Title 2.2, Subtitle II Part B, Chapter 37, Section 2.2-3704.1-.2 53 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES PARKS AND RECREATION PARKS AND RECREATION FEES FACILITY RENTAL FEES Assessing Department: Parks and Recreation Collecting Department: Treasurer Description: The City of Salem Parks and Recreation offers rental of various fields. Please call to verify pricing, fees are subject to change (540-375-3057). Rates or Fees Amount Facility Rental Fees are as follows: Baseball/Softball Fields: 1 Day, 1 Field $100.00 2 Days, 1 Field $200.00 1 Day weekend, 2-4 fields $500.00 2 Day weekend, more than 4 fields $600.00 Mid-day prep $100.00 Mid-day prep, more than 4 fields $150.00 Spartan Field (Synthetic Turf): 1 Day $275.00 1 Day with scoreboard $350.00 Weekend $500.00 Weekend with scoreboard, PA and Music $575.00 Call for Miscellaneous fees (540-375-3057)Call for Fees Multipurpose Grass Fields: 1 day - Up to 4 fields $300.00 Weekend - Up to 4 fields $500.00 Legal Authorization: Memos: (01-01-2014); (07-01-2008) 54 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES STREETS, SANITATION, LANDSCAPE DIVISION, CITY GARAGE AND BUILDING MAINTENANCE STREET FEES FARMER'S MARKET RENTAL FEES Assessing Department: Streets - Beautification Collecting Department: Treasurer Description: The City charges a rental fee for stall spaces at the Farmer's Market. The Salem Farmer's Market is managed by the Landscape Division. Remember you the Vendor are responsible to make sure that you are operating legally. Take the time to get the information that you need from the appropriate tax offices. Rates or Fees Amount The rental fees for the Farmer's Market is as follows: First-time Application Fee - For all potential Vendors who have not submitted an application in three (3) years (since March 2017), a one-time processing fee of $35.00 is required with the application. $ 35.00 Daily Vendor Fee - Per day per space $5.00 per weekday, $10.00 on Saturday Monthly Vendor Fee - Please indicate specific months on application.35.00$ Full Season Vendor Fee - $30.00 per month for the full season (April 1 - December 31). Two payments are allowed - $135.00 due by April 1 and September 1. $ 270.00 Legal Authorization: Resolution: 1384 (07-01-2020), 1306 (03-13-2017), 1265 (03-23-2015) 55 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES FINGERPRINT FEE Assessing Department: Police Collecting Department: Treasurer Description: Fingerprint processing will have a fee. Rate or Fee Amount The fee for Fingerprinting is $10.00 per person Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014), Prior was $5.00 per fingerprint 56 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES FIRE ALARM SYSTEM PERMIT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: Every fire alarm system installed will obtain an Electric Permit from the Building Inspections Office for the operation of the system. Fee is based on cost. Rates or Fees The Fire Alarm System permit is based on estimated cost. For more information see the City of Salem Building Inspections Department website for the Electrical Permit Fees: www.salemva.gov 2% State Levy must be added to all permits issued. Legal Authorization: Ordinance, Effective dates: (10-27-1986) Adopted Virginia Uniform Statewide Building Code Resolutions: 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 386 (09-01-1974) adopted fees; 02-25-1974 adopted the Southern Standard Building Code Salem City Code, Chapter 18, Article II, Section 18-36; Chapter 106, Article V, Section 106-506 57 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES FIRE HYDRANT CONNECTION FEES Assessing Department: Water Collecting Department: Utility Collections Description: The Fire Hydrant Connection fee includes a deposit, a connection fee, a bill for water usage at the small commercial rate, a minimum of 10,000 gallons charge or other wise charged for what is used and a fee for moving the meter. The deposit is assessed for the use of a Fire Hydrant meter to protect the City of Salem water system. When the Fire Hydrant meter is returned the deposit will be refunded, pending any outstanding charges owed the city or damage to the returned meter. Rates or Fees Amount The deposit for a Fire Hydrant Connection fee is $500.00 for use of a back flow meter. This is refunded when the meter is returned, pending any outstanding charges owed the city or damage to the returned meter. There is a connection fee of $10.00 Water usage is billed at the Small Commercial rate with a base fee plus the rate per 1,000 gallons used per month: See the City of Salem Water and Sewer Department Rates on their website: www.salemva.gov A minimum of 10,000 gallons will be charged per month. Any water used over 10,000 gallons will be charged at actual gallons used per month Contractor is not allowed to move the meter and the cost for the city to move the meter is $10.00 each occurrence Legal Authorization: Resolution: 1306 (03-13-17); 1253 (07-01-2014) Salem City Code, Chapter 90, Article III. Division 2, Section 90-78 58 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES FIRE METER RATES Assessing Department: Utility Billing Collecting Department: Utility Collections Description: Fire Service are the connections that are for metered fire suppression systems. Visit the City of Salem Water and Sewer Department website for rates: www.salemva.gov Rates or Fees January 1, 2020 January 1, 2021 The Charge for a Fire Meter is the current Water Base Service fee for Small Commercial 26.48 27.01 The water consumption is charged at the current Water Volume Rate per 1,000 gallons used See Water Rates for the fee per 1,000 gallons See Water Rates for the fee per 1,000 gallons Legal Authorization: Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01- 2013); (01-01-2012); (07-01-2011); (07-01-2010) Fee included in Rates Resolutions: 1253 (07-01-2014); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01- 2008); 1095 (07-01-2007); 1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003); 975 (07-01-2001); 930 (07-01-1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26- 1996); 792 (07-01-1994); 770 (07-01-1993); 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983) Salem City Code, Chapter 90, Article IV, Division 2, Section 90-257 59 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FIRE/EMS FIRE/EMS FEES FIRE/EMS/RESCUE SQUAD INCIDENT REPORT FEE Assessing Department: Fire/EMS/Rescue Squad Collecting Department: Treasurer Description: Any request for a copy of an incident report will have a fee attached. A release will need to be signed for HIPPA requirements. Rate or Fee Amount The fee for a Fire/EMS or Rescue Squad Incident Report is $10.00 per report Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) 60 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FIRE/EMS FIRE/EMS FEES FIREWORKS PERMIT FEE Assessing Department: Fire Collecting Department: Treasurer Description: A permit is required for each fireworks display. The permit is reviewed by a Fire Code Enforcement Inspector. Rate or Fee Amount The Fireworks Permit fee is $100.00 per event Legal Authorization: Ordinances, Effective dates: (01-19-2017) Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Code of Virginia, Title 15.2, Subtitle II, Chapter 9, Article 5, Section 15.2-974 61 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES FIREWORKS RETAIL SALES LICENSE FEE Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: An Itinerant License is required from the City of Salem Commissioner of the Revenue. It is also required, the City of Salem Fire Department be contacted (540-375-7006). Rate or Fee Amount Cost of the Itinerant License is $50.00/ $500.00 Contact the City of Salem Commissioner of the Revenue office for cost and requirements (540- 375-3019). Legal Authorization: Salem City Code, Chapter 22, Article II, Section 22-66 62 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES FLOOD PLAIN DETERMINATION Assessing Department: Engineering Collecting Department: N/A Description: Banks and Mortgage companies frequently ask the city to determine whether a particular property is located within the flood plain. The city uses the FEMA map to make the determination. Rate or Fee Amount The fee for a Flood Plain Determination is No Charge 63 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES GOING OUT OF BUSINESS SALES PERMIT FEE Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: It shall be unlawful for any person to advertise, or conduct, a sale for the purpose of discontinuing a retail business, or to modify the word "sale" in any advertisement with the words "going out of business" or any other words which tend to insinuate that merchandise liquidated, unless such person obtains a permit to conduct such sale from the Commissioner of the Revenue. Rate or Fee Amount The permit fee for Going Out of Business Sales is 25.00$ Each special sale permit shall be valid for a period of no longer than sixty (60) days Legal Authorization: Ordinance, Effective date: (08-23-1990) Salem City Code, Chapter 22, Article II, Section 22-85 64 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES GOLD PERMIT FEE Assessing Department: Police Collecting Department: Treasurer Description: Any person who deals with gold is required to have a permit and renew the permit annually. Rate or Fee Amount The fee for a Gold Permit is $200.00 Annually Legal Authorization: Code of Virginia, Title 54.1, Subtitle V, Chapter 41, Section 54.1-4108 65 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES HOME OCCUPATION REVIEW PERMIT FEE Assessing Department: Zoning Collecting Department: Treasurer Description: The City of Salem allows certain businesses and occupations to be conducted in a residential dwelling provided the use is clearly incidental or secondary to the use of the home as a residence. See the City Code Chapter 106, Article III, Section 106- 304.5-308. This is a one time fee for an initial review. There is a Business License fee of $50.00 for prior year gross receipts of $49,999 and under. If prior year gross receipts are $50,000 or more the Business License is calculated by the tax rates listed under Business License. Rate or Fee Amount The fee for a Home Occupation Review Fee is 25.00$ Renewals will be automatic, subject to a business license renewal, and no complaints or violations of the regulations have occurred during the previous year. See Business License for current rate and fees. Legal Authorization: Ordinances, Effective dates: (12-02-2021) Change made due to population increase - changed from $30.00 to $50.00; (06-24-2021) General standards changes Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 1050 (03-24-2005) $25.00 Salem City Code, Chapter 106, Article III, Section 106-304.5-106-308 66 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SHERIFF SHERIFF FEES INMATE PROCESSING FEE Assessing Department: Sheriff Collecting Department: Clerk of the Circuit Court and General Combined District Court Description: A sum is assessed as part of the Court costs collected by the Clerk of any City Court from any individual admitted to the Roanoke County-Salem Jail or the Western Virginia Regional Jail following a conviction. The fee is collected by the Clerk of Court in which the case is heard and is used by the Sheriff's Office to defray the costs of processing arrested persons into the Salem-Roanoke County Jail or the Western Regional Jail. Rate or Fee Amount The fee for Inmate Processing is $ 25.00 Legal Authorization: Ordinance, Effective date: (10-01-2010) Salem City Code, Chapter 1, Section 1-14 Code of Virginia, Title 15.2, Subtitle II, Chapter 16, Article 3, Section 15.2-1613.1 67 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES INOPERATIVE MOTOR VEHICLES (JUNK CARS) Assessing Department: Building Inspections Collecting Department: Treasurer Description: It is unlawful for any person, firm or corporation to keep, except within a fully enclosed building or structure or otherwise shielded or screened from view, on any property zoned for residential or commercial or agricultural purposes, any motor vehicle, trailer or semitrailer, which is inoperative. An inoperative motor vehicle shall mean any motor vehicle which is not in operating condition; or which for a period of 60 days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine or other essential parts required for operation of the vehicle or on which there are displayed neither valid license plates or valid inspection decal. Rate or Fee The cost of any such removal or disposal by the City shall be chargeable to the owner of the vehicle or premises and may be collected as taxes and levies until collected. Every cost authorized by this section of the city code with which the owner of the premises shall have been assessed shall constitute a lien against the property from which the vehicle was removed, the lien to continue until actual payment of such cost shall have been made. Legal Authorization: Ordinances, Effective dates: (04-21-2011); (02-19-1987); (12-02-1982) Salem City Code, Chapter 86, Section 86-264 Code of Virginia, Title 46.2, Subtitle III, Chapter 12, Article 1, Section 46.2-1200 68 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES INTEREST ON JUDGEMENTS Assessing Department: Finance Collecting Department: Treasurer Description: Interest is charged on unpaid judgments. Judgments may be obtained for any unpaid amount due the city. Rate or Fee Amount The Interest on Judgments are 6%, unless otherwise stated by a contract or the judge 69 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES LAND DISTURBING FEE Assessing Department: Engineering Collecting Department: Treasurer Description: A Land Disturbing Permit is required by the City of Salem for any activity that will involve 5,000 square feet or more of land disturbance. A Site Plan prepared by a professional engineering firm is required upon issuance of the permit, the developer is required to inform the City of Salem Engineering Department a minimum of three (3) days in advance of start of work for an inspection of erosion and sediment control measures provided at the site. Rates or Fees Amount The fee for a Land Disturbing permit effective July 1 2014 is 30.00$ The fee for an Agreement in Lieu of Erosion and Sediment Control Plan is 50.00$ A Technology Fee will be assessed on each fee above 2% of Permit Cost Legal Authorization: Resolutions: 1431 (07-1-2022); 1299 (07-01-2016); 1253 (07-01-2014) $30.00; 1050 (03-24- 2005) $25.00 Ordinances, Effective dates: (01-13-2003); (06-18-1992) Salem City Code, Chapter 30, Article III, Sections 30-88 and 30-92 70 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COURTS COURT FEES LAW LIBRARY FEE Assessing Department: General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court Collecting Department: General Combined District Courts/Circuit Court/Juvenile & Domestic Relations Court Description: This fee is charged to continue with the maintenance, upkeep and improvements of said law library. This assessment and these funds shall be expended for the purposes as provided in said statute, specifically, for the acquisition of law books, law periodicals, and computer legal research services and equipment for the use and maintenance of the law libraries situate in the Roanoke County Courthouse and the City of Salem Courthouse which shall be open for the use of the public. In addition, disbursements may include compensation to be paid to librarians and other necessary staff for the maintenance of such libraries. Rate or Fee Amount The Court Law Library Fee for Civil Action is $4.00 per civil case Legal Authorization: Ordinance, Effective date: (10-20-1988) $4.00 per civil case; (04-04-1985) $2.00 per civil case Code of Virginia, Title 42.1, Chapter 4, Section 42.1-70 71 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES STREETS, SANITATION, BEAUTIFICATION AND MAINTENANCE STREET FEES LEAF REMOVAL Assessing Department: Street/Sanitation Collecting Department: N/A Description: The City will collect loose leaves at the curbside on a regular basis from October - December. From January-Mid-March, City crews will collect leaves on an "as needed" basis ONLY. During the January-March time period, residents must notify the Street Department at 375-3039 to schedule a loose leaf pick-up time. Loose leaves will not be collected after Mid-March, they must be bagged or boxed in order to be picked up after this date. Rate or Fee Amount Leaf Removal is a curb side service No Charge Legal Authorization: Ordinances, Effective dates: (02-21-2002) Pick up between October 15-December 1 of each year; (02-21-2001) Pick up between October 15-December 1 of each year; (07-01-1981) Pick up between September 15-December 1 of each year. Salem City Code, Chapter 70, Article II, Section 70-45 72 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES LIBRARY LIBRARY FEES LIBRARY FEES FOR DAMAGED OR LOST MATERIAL Assessing Department: Library Collecting Department: Treasurer Description: The Library will charge a fee for replacing damaged, missing or lost items. Rates or Fees Amount Fees for Damaged or Lost Library Material: Lost Items Retail cost plus processing fee of $5.00 Lost Book Processing Fee - All Books except paperbacks $5.00 Lost Paperback Book Processing Fee $1.00 Lost Books on CD -Adult or Children Retail cost plus processing fee of $5.00 Lost Music Retail cost plus processing fee of $5.00 Lost Video's or DVD's Retail cost plus processing fee of $5.00 Replacement CD Audio Book $10.00 Missing Library Card - No Charge $0.00 Missing Bar Code Label $0.25 Damaged or Missing CD or DVD Case $1.00 Legal Authorization: Resolutions: 1431 (07-01-2022); 1306 (03-13-2017); 1298 (07-01-2016); 1253 (07-01-2014); 1218 (12-10-12); 1184 (05-23-2011); 1162 (06-24-2010) 73 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES LIBRARY LIBRARY FEES OTHER LIBRARY FEES AND CHARGES Assessing Department: Library Collecting Department: Treasurer Description: The Library has other miscellaneous fees for services. Rates or Fees Amount Other fees and charges for the Library are as follows: Temporary Library Card (Non-Resident) No Charge Out of State Library Card $15.00 Annually Photocopies $.20 per copy Printing Services B/W is $.20 per page, Color is $.50 per page Interlibrary Loan Fee $4.00 per item Fax Services $1.00 per fax job to send; $.50 per page to receive Notary Fee $5.00 per notary Legal Authorization: Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014 Budget Resolution) Notary added; 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14- 2010) 74 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES LIBRARY LIBRARY FEES LIBRARY FINES Assessing Department: Library Collecting Department: Treasurer Description: The Library will no longer charge fines for overdue materials. Items returned past their due date will have a grace period (set by the Roanoke Valley Library Consortium) for fine-free returns. Once an item is overdue past its grace period, the patron will be billed for the item and a letter will be mailed to the patron to notify them of the lost item. Lost-item charges will be removed (and no fines will be charged) once the item is returned to the Library. If the patron pays for the lost item and then is able to find and return it, a refund by a city check will be mailed to the partron for the full cost of the returned book. Rates or Fees Amount Library fines are listed below: Children's material fines for everything except Hot Items/Videos/Games are See Description above Young Adult material and Adult material fines for everything except Hot Items/videos/games are See Description above Fines for all Hot Items/videos/games are See Description above Legal Authorization: Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014); 1218 (12- 10-2012); 1184 (05-23-2011); 1162 (06-14-2010) 75 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INPSECTION FEES LITTER CLEANUP ON PRIVATE PROPERTY FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: The property owner is notified if there is a litter problem. The notice allows 15 days to correct the problem. If not addressed by the property owner the city will hire an outside contractor to clean the property and the property owner will be billed. See City Code under "Nuisances"; Chapter 94, Section 94.1-94.14 for all applicable litter, trash or rubbish listed, plus civil and criminal penalties. Rate or Fee Amount The fee for Litter Cleanup on Private Property is $25.00 administrative fee Property owner will be billed for the cost of the clean up Legal Authorization: Ordinances, Effective dates: (06-24-2021) Definitions added, Declaration of nuisances; abatement required, Violation, Inspection, Failure to abate nuisances, and civil and criminal penalties updated; (03-20-1997) 15 day notice to clean up-after 15 days owner will pay the cost for clean up; (08-06-1981) given 15 days and can be fined no less than $10.00 and no more than $50.00-after 15 days owner will be billed for cost of the cleanup Resolutions: 1306 (03-13-2017) Salem City Code, Chapter 94, Section 94.1-94-14; Chapter 30, Article I, Section 30-4 76 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES LOCAL CONSUMPTION TAX Assessing Department: Finance Collecting Department: Utility Collections Description: The Local Consumption tax is a tax on the consumers of electricity in the Commonwealth based on kilowatt hours delivered and used per month. Rates or Fees Amount The Local Consumption tax, per billing period, will be billed by the following formulas: Electricity Service: Each consumer of electricity in the Commonwealth shall pay electric local consumption tax on all electricity consumed per month not in excess of 2,500 kWh at the rate of $0.00155 per kWh, as follows:$0.00038 per kWh Each consumer of electricity in the Commonwealth shall pay electric local consumption tax on all electricity consumed per month in excess of 2,500 kWh but not in excess of 50,000 kWh at the rate of $0.00099 per kWh, as follows:$0.00024 per kWh Each consumer of electricity in the Commonwealth shall pay electric local consumption tax on all electricity consumed per month in excess of 50,000 kWh at the rate of $0.00075 per kWh, as follows:$0.00018 per kWh Legal Authorization: Resolution: 963 (12-11-2000) Code of Virginia Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 (01-01-2001) 77 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES LOCAL USE TAX Assessing Department: Commonwealth of Virginia Collecting Department: Treasurer Description: Cities are permitted to establish a Local Use Tax for the purpose of providing revenue to the general fund of the locality. Sales Tax monies are collected by the Virginia Department of Taxation and sent to the Department of Treasury. That agency credits the account of the city where the sales occurred and disburses the monies to the locality on a monthly basis. Rate or Fee Amount City Sales Tax is 1.0% Legal Authorization: Ordinance, Effective date: (10-26-1981) General retail sales tax is exempt from artificial or propane gas, firewood, coal and home heating oil purchased for domestic consumption. Code of Virginia, Title 58.1, Subtitle I, Chapter 6, Section 58.1-606 78 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES MACHINERY AND TOOLS PERSONAL PROPERTY TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Machinery and Tools is defined as machinery and tools used in a manufacturing, mining, processing or reprocessing, well drilling, radio or television broadcasting, dairy, dry cleaning or laundry business per Virginia Code 58.1-3507. Rates or Fees Amount The Machinery and Tools Personal Property rate is $3.20 per $100.00 assessed value Every taxpayer owning machinery and tools shall include on his annual return of such property the original total capitalized cost of all his machinery and tools in the taxing jurisdiction. (Code of Virginia Section 58.1-3518). Penalty for late filing: Failure to file a timely return will result in a penalty, not to exceed amount of tax and any such penalty shall become a part of the tax. 10% or $10.00 whichever is greater Penalty for late payment: The penalty shall in no case exceed the amount of tax due. 10% or $10.00 whichever is greater Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid. 10% annually Willful failure to file this return is a criminal offense in violating of Virginia State Code 58.1-3518. Taxpayers who are required to file a return who neglect to do so will be subject to a statutory assessment and/or onsite inspection. Forms for the Return of Business Tangible Personal Property & Machinery and Tools can be found on the City of Salem Commissioner of the Revenue website: www.salemva.gov Legal Authorization: Ordinances, Effective dates: (05-26-2020) Emergency Ordinance to delay penalty and interest on delinquent bills through 07-31-2020; (04-13-2020) Emergency Ordinance to temporarily change due date from 05-31-2020 to 06-30-2020 and delay penalty and interest till 06-30-2020 due to COVID-19; (07-01-2012-07-01-1985); (01-01-2000); (09-07-1995); (11-21-1991); 02-01-1990); (09-04- 1986; (05-24-1984); (04-23-1981-07-01-1985); (11-20-1980); (01-01-1979); (11-02-1978); (09-07- 1978); (04-18-1978) Resolutions: (July 1, 2014 - June 30, 2020); 1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978) Salem City Code Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 2, Section 58.1-3507 79 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES MANUFACTURED HOME PARK OPERATION PERMIT FEE Assessing Department: Zoning Collecting Department: Treasurer Description: When a Mobile Home Park is sold a new Manufactured Home Park Operation permit must be purchased. Rates or Fees Amount The fee for a Manufactured Home Park Operation Permit is 20.00$ Legal Authorization: Resolutions: 1306 (03-13-2017) Salem City Code, Chapter 54, Article II, Division 2, Section 54-76 80 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC UTILITY FEES METER CHECK FOR ACCURACY FEE Assessing Department: Finance Collecting Department: Utility Collections Description: When a customer request a meter check for an electric meter there is a fee. A deposit is required before the meter is checked. See the City of Salem Electric Department website under Rates for the Terms and Conditions: www.salemva.gov Rate or Fee Amount The fee for Electric Meter Check for Accuracy is $50.00 Payment of fee is required for this service and will be refunded if the degree of error is greater than 2%. Legal Authorization: Resolutions: 1298 (07-01-2016); 1141 (07-01-2009); 1095 (07-01-2007); 930 (07-01- 1999); 838 (07-01-1996); 459 (07-01-1993) Salem City Code, Chapter 90, Article II, Division 3, Section 90-279 81 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES METER RE-READ FEE Assessing Department: Water Collecting Department: Utility Collections Description: The City will charge a fee for re-reading a water meter after the first trip out (charge for 2nd trip). There is no charge if the meter has been misread. Rate or Fee Amount The fee for a water Meter Re-Read is $10.00 after the first re- read Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) 82 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES MISCELLANEOUS SEWER FEES Assessing Department: Utility Billing Collecting Department: Utility Collections Description: The city has miscellaneous sewer fees and are listed below. Rates or Fees Amount Miscellaneous Sewer fees are as follows: Sewer Cleanout Installation : Contact the Sewer Department for more information (540) 375-3029. Refer to the 50/50 agreement. 0-3ft sewer depth $ 500.00 3-6ft sewer depth $ 1,000.00 Over 6ft sewer depth $ 1,500.00 Locate Lateral in Existing Sewer $250.00 plus $100.00 per hour Sewer Backup Complaint (If not found in the city system) $ 200.00 Legal Authorization: Resolutions: 1298 (07-01-2016); 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14- 2010); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01-2008); 1095 (07-01-2007); 1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003); 975 (07-01-2001); 930 (07-01- 1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26-1996); 792 (07-01-1994); 770 (07- 01-1993); 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983) Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-298 83 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES MISCELLANEOUS WATER FEES Assessing Department: Utility Billing Collecting Department: Utility Collections Description: The city has miscellaneous water fees and are listed below. Rates or Fees Amount Miscellaneous Water fees are as follows: Bulk Water Charge $50.00 plus $5.00 per 1,000 gallons Low Pressure Complaint (if not within the city system) $ 100.00 Shut off Water Service at Meter after hours $ 100.00 Legal Authorization: Resolutions: 1298 (07-01-2016); 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-14- 2010); 1155 (03-08-2010); 1139 (07-01-2009); 1118 (07-01-2008); 1095 (07-01-2007); 1080 (07-01-2006); 1057 (07-01-2005); 1011 (07-01-2003); 975 (07-01-2001); 930 (07- 01-1999); 870 (07-01-1997); 838 (07-01-1996); 830 (02-26-1996); 792 (07-01-1994); 770 (07-01-1993); 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01- 1983) Salem City Code, Chapter 90, Article IV, Division 2, Section 90-257 84 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES MOBILE HOME TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Mobile Homes are assessed using the Wingate Appraisal Guide. Rates or Fees Amount The Real Estate Tax rate is used for Mobile Homes and the tax rate is $1.20 per $100.00 assessed value Due Date: May 31st of each year Penalty for late payment: The penalty shall in no case exceed the amount of the tax due and becomes a part of the tax. 10% or $10.00 whichever is greater Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid.10% annually To obtain the Mobile Home Form, please visit the City of Salem Commissioner of the Revenue website: www.salemva.gov Legal Authorization: Ordinances, Effective dates: (05-23-2020) Emergency Ordinance to extend the delay of penalty and interest on delinquent bills from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to change due date from 05-31-2020 to 06-30-2020 plus penalty and interest delayed from 05-31-2020 to 06-30-2020 due to COVID-19: (07-01-2019) $1.20 per $100.00 assessed value; (From 07-01-1987-07-01-2011) $1.18 per $100.00 assessed value; From (04-23-1981 - 07-01-1986) $1.25 per $100.00 assessed value Resolutions: 1229 (07-01-2013) $1.18 per $100.00 assessed value; 256 (07-01-1976) $1.30 per $100.00 assessed value Salem City Code, Chapter 27A, Article I, Section 27A, 27A-3 Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 6, Section 58.1-3520-3521; Title 58.1, Subtitle III, Chapter 35, Article 6, Section 58-829.3 85 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES MOWING PERSONAL PROPERTY LOT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: The property owner is notified if there is a weed problem. The notice allows 15 days to correct the problem. If not addressed by the property owner the city will hire an outside contractor to mow the property and the property owner will be billed. See City Code under "Nuisances"; Chapter 94, Section 94.1-94.14 for all applicable weeds, plus civil and criminal penalties. Rate or Fee Amount The fee for Mowing Personal Property Lot is $25.00 administrative fee Property owner will be billed for the cost of the mowing or clean up Legal Authorization: Ordinances, Effective dates: (06-24-2021) Definitions added, Declaration of nuisances; abatement required, Violation, Inspection, Failure to abate nuisances, and civil and criminal penalties updated; (03-20-1997) - given a 15 day notice and if not mowed the Building Inspector will hire a contractor and the homeowner will be billed; (08-06-1981) - 15 days notice and can be fined no less than $10.00 and no more than $50.00 - after the Resolutions: 1306 (03-13-2017) Salem City Code, Chapter 94, Section 94-1-94-14 86 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES OCCUPANCY INSPECTION FEE Assessing Department: Building Inspections Collecting Department: Utility Collections Description: To safeguard the health, property and public welfare by controlling the use or occupancy of all buildings and structures within the City of Salem. When signing up for Electric, Water and Sewer Service an Occupancy Inspection Permit Fee will be paid. Rate or Fee Amount The fee for an Occupancy Inspection is 30.00$ Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 792 (07-01-1994) $25.00; 459 (07-01-1983) $10.00 Salem City Code, Chapter 18, Article II, Section 18-41 87 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES PARKING TICKET FINES Assessing Department: Police Collecting Department: Treasurer Description: The City of Salem Police Department can issue a ticket for certain parking offenses. Rates or Fees Amount The following fees are in place for Parking Tickets: Blocking Traffic $20.00 Fire Lane $50.00 Handicapped Parking Space $100.00 No Parking in Front of a Public or Private Driveway $20.00 No Parking Zone $20.00 No Stopping or Standing Zone $20.00 No Valid State Inspection or Decal $20.00 No Valid State Tags $20.00 Overtime Parking $20.00 Parking in Designated Space on City Property $20.00 Parking in Wrong Direction $20.00 Parking on a Crosswalk $20.00 Parking within 15ft. of a Fire Hydrant $20.00 Parking within 20ft. of a Crosswalk at the Intersection $20.00 Parking Within a Tow-Away Zone $20.00 Restricted Parking Area $20.00 Other/Nonspecific $20.00 Late penalty on parking tickets not paid within 5 days of issuance $20.00 Notice: You may pay this by appearing at the Office of the City of Salem Treasurer at 114 N. Broad Street, Salem Virginia, between the hours of 8:00am and 5pm Monday through Friday. If you prefer you may mail the parking ticket and fine to the aforementioned office at P.O. Box 869, Salem, Virginia 24153. Checks should be made payable to the Treasurer of the City of Salem. Failure to make such payment within 5 days will require further action which could result in your having to appear in court and pay additional costs. Legal Authorization: Ordinances, Effective dates: (04-21-2011); (08-10-1998); (11-12-1990) Resolutions: 695 (10-22-1990), 478 (12-12-1983), 360 (07-23-1979) Salem City Code, Chapter 86, Article V, Division 1, Sections 86-265 88 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER TREASURER FEES PENALTY AND INTEREST ON PERSONAL PROPERTY TAX Assessing Department: Treasurer Collecting Department: Treasurer Description: Any person who shall fail to pay any tangible personal property tax when due shall be assessed and shall pay the city treasurer, along with such tax, a penalty. Interest will commence on July 1 or the first day of the month after the due date, whichever is later, of the year for which such tax was assessed. Rates or Fees Amount The Penalty shall in no case exceed the amount of the tax. The penalty is 10% or $10.00, whichever is greater The Interest Rate is assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid. The interest rate is 10% annually Legal Authorization: Ordinance, Effective dates: (05-26-2020) Emergency Ordinance to extend the delay of penalty and interest on Personal Property taxes from 06-30-2020 to 07- 31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to extend due date to 06-30-2020 and delay penalty and interest to 06-30-2020 due to COVID- 19 Salem City Code, Chapter 82, Article I, Section 82-5( C )(1 and 2) Code of Virginia, Title 58.1, Subtitle I, Chapter 11, Section 58.1-1113 89 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER TREASURER FEES PENALTY AND INTEREST ON REAL ESTATE TAX Assessing Department: Treasurer Collecting Department: Treasurer Description: Any person who shall fail to pay on or before, December 5th and June 5th of each tax year, the semi-annual installment of Real Estate tax becoming due on or before such dates shall be assessed, by the Treasurer, and shall pay, along with such tax, a penalty. Interest will be charged at the maximum yearly rates authorized by general law of the Commonwealth. Rates or Fees Amount The Penalty shall in no case exceed the amount of the tax due and becomes part of the tax. The penalty is 10% or $10.00, whichever is greater Interest shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid. The Interest Rate is 10% annually Legal Authorization: Ordinance, Effective dates: (05-26-2020) Emergency Ordinance to delay penalty and interest on Real Estate taxes from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to extend due date from 06-05-2020 to 06-30- 2020 and delay penalty and interest from 06-06-2020 to 06-30-2020 due to COVID- 19 Salem City Code, Chapter 82, Article I, Section 82-3(b) Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 2, Section 58.1-3916 90 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES PERSONAL PROPERTY TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: When assessing vehicles, the city uses the January NADA guide. When available, the city uses the loan value from this book, which is the lowest value listed. When that figure cannot be obtained, the city uses a percentage of the manufacturer's suggested retail price. If neither of these values can be found, the city then uses the percent of cost. Salem prorates personal property taxes based on the number of months a vehicle is owned in a given year. Rates or Fees Amount The Tangible Personal Property tax rate is $3.40 per $100.00 of the assessed value Penalty for late filing: The penalty for late filing shall in no case exceed the amount of the tax and shall become a part of the tax. 10% or $10.00 whichever is greater Due Date: Tax bills are due each May 31st, and are for the current calendar year (January through December). Penalty for late payment: The penalty shall in no case exceed the amount of the tax due. 10% or $10.00 whichever is greater Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid 10% annually For more information see the City of Salem Commissioner of the Revenue website: www.salemva.gov Legal Authorization: Ordinances, Effective dates: (05-26-2020) Emergency Ordinance to extend the delay of penalty and interest from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to extend due date from 05-31-2020 to 06-30-2020 and delay penalty and interest from 05-31- 2020 to 06-30-2020 due to COVID-19; (July 1, 2019) $3.40 per $100.00 assessed value; (From July 1, 2014-June 30, 2019) $3.25 per $100.00 assessed value; (From July 1, 1985-June 30, 2014) $3.20 per $100.00 assessed value; (01-01-2000); (09-7-1995); (11-21-1991); (From April 23, 1981-June 30, 1985) $3.25 per $100.00 assessed value; (02-01-1990); (09-04-1986); (05-24-1984); (11-20- 1980); (01-01-1979); (09-07-1978) Resolutions: 1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978) Salem City Code, Chapter 82, Article I, Section 82.5 Code of Virginia Title 58.1, Subtitle III, Chapter 35, Article 1, Section 58.1-3500-3506 91 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES PLAN REVIEW WITH A STORMWATER PLAN FEE Assessing Department: Engineering Collecting Department: Treasurer Description: The objectives of a site plan review are to: 1) maintain the character and integrity of neighborhoods and ensure compatible development patterns; 2) promote excellence of design; 3) encourage the most appropriate development and use of land; 4) prevent traffic hazards; 5) ensure the availability and efficient provision of public services; and 6) avoid adverse impacts on the natural environment. For more information see the Site Plan Review Procedure found on the City of Salem Community Development Department website: www.salemva.gov Rate or Fee Amount The fee for a Plan Review with a Stormwater Plan less than an acre is $250.00 for less than an acre Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New Salem City Code, Chapter 78, Article IV, Section 78-205 Code of Virginia, Title 15.2. Subtitle II, Chapter 22, Article 3, Section 15.2-2223 92 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTIONS FEES PLAN REVIEW FOR RESIDENTIAL AND COMMERCIAL FEES Assessing Department: Building Inspections Collecting Department: Treasurer Description: To ensure the safety of life and property from all hazards subject to structure design, construction, occupancy, repair, removal or demolition. All construction or improvements for residential property or commercial property must be approved by the Building Inspections office. A Residential Permit Application Packet or a Commercial Permit Application Packet are available on the City of Salem Community Development Department website: www.salemva.gov. Rates or Fees Amount The fees for Plan Reviews are: Residential Plan Review 30.00$ Commercial Plan Review-New or Expansion 10% of permit fee or $30.00, whichever is greater to be paid when dropping plans off at the office Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New Residential Plan Fee $30.00, Commercial 10% or $30.00, whichever is greater; 1050 (03-24-2005) Commercial Construction 10% on New or Expansion Salem City Code, Chapter 106, Article V, Section 106-512 Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 3, Section 15.2-2223 93 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT PLANNING FEES PLANNED UNIT DEVELOPMENT FEE (PUD) Assessing Department: Planning Collecting Department: Treasurer Description: The intent of the PUD is to encourage maximum flexibility in the design and development of land. Rate or Fee Amount The fee for a Planned Unit Development (PUD) review and approval is $200.00 plus $25.00 per acre greater than one acre and petitioner pays the full advertisement cost Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005); 902 (08-10- 1998); 607 (10-27-1987); 416 (12-15-1981); 347 (02-05-1979) Salem City Code, Chapter 106, Section 106-228, Chapter 106, Article V, Section 106- 512 94 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES POLICE VERIFICATION REPORT FEE Assessing Department: Police Collecting Department: Treasurer Description: The term "verification" includes accident, theft and other police incident reports. Reports may be requested by an individual, an insurance company or another governmental agency. Rate or Fee Amount The fee for a Police Verification Report is $10.00 per copy Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) 95 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES PREPARED FOOD AND BEVERAGE TAX (MEALS TAX) Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Commonly referred to as a meals tax, this is a tax levied on the purchaser of all prepared food and beverages served in and from any food establishment as defined in the Salem City Code Section 82- 101, whether intended to be consumed on the seller's premises or not. For the purpose of this tax "Food" shall be defined as any and all edible refreshment or nourishment, including alcoholic beverages, with the exception of prepackaged snack foods and unopened canned or bottled drinks not included with a meal which shall be exempt from taxation. Sellers may not relieve the customer of payment of this tax. Rates or Fees Amount The Prepared Food and Beverage Tax (Meals Tax) is 6% Due Date: Payment must be postmarked by the 30th day of the month following the month in which the tax is collected to avoid penalties. Payments postmarked on or before the 20th of the month following the month the tax is collected may take a discount of 3% of the tax amount. Remit to Commissioner of the Revenue PO Box 869 Salem VA 24153 and make all checks payable to the City of Salem Treasurer. 3% discount if filed by the 20th of the following month Penalty for Late Payment: Shall in no case exceed the amount of the tax assessable. 10% the first month, 5% for each month thereafter, up to a maximum of 25% or $10.00 whichever is greater Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually In the case of a false or fraudulent return with intent to defraud the city of any tax due under this article, a penalty of 50 percent of the tax shall be assessed against the person required to collect such tax. Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation shall not relieve such person from the payment, collection, or remittance of the Prepared Food and Beverage Tax (Meals Tax). Collecting, but failing to remit this tax shall constitute embezzlement per 18.2-111 of the Code of Virginia. Legal Authorization: Ordinances, Effective dates: (10-06-2016); (01-02-2013); (02-01-2012); (06-22-2000); (04-08-1991); (12-01-1988) Resolutions: 921 (03-22-1999); 437 (09-27-1982) Salem City Code, Chapter 82, Article IV, Section 82-101-113 Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Section 58.1-3077; Chapter 36, Article 8, Section 58.1-3840; Chapter 39, Article 2, Section 58.1-3916 96 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CIRCUIT COURT CIRCUIT COURT FEES PROBATE TAX Assessing Department: Circuit Court Collecting Department: Circuit Court Description: A city probate tax is imposed on the probate of every will or grant of administration as provided in Code of Virginia 58.1-3805. Rate or Fee The City Probate Tax is in the amount equal to one-third (1/3) of the amount of the State Probate Tax on a probate of a will or grant of administration. The clerk of circuit court will collect this tax for the city and shall be compensated in the amount of five percent (5%) of the amount collected and remitted upon each instrument taxable under this section recorded in his office. Such compensation shall be paid out of the city treasury. Legal Authorization: Code of Virginia, Title 58.1, Subtitle I, Chapter 17, Article 3, Section 58.1-1718; Title 58.1, Subtitle III, Chapter 38, Article 2, Section 58.1-3805 97 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC UTILITY FEES PUBLIC RIGHT OF WAY USE FEES Assessing Department: Electric Collecting Department: Utility Collections Description: Localities can charge a Public Right of Way Use Fee for the use of public owned roads and property by certified telecommunication firms. This fee is in exchange for the use of the locality's land for electric poles or electric conduits by certified providers of telecommunication services. Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use Fees. Rate or Fee The fee is calculated each year by VDOT based on information about the number of access lines and footage of new installation that have occurred in the reporting localities. Based on this information, VDOT uses a formula to calculate the monthly fee per access line for participating localities. Salem uses a Pole Attachment Agreement instead of the Public Right of Way Use Fees. 98 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES PUBLIC SERVICE CORPORATION LOCAL TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Property owned by a public service corporation is assessed by the State Corporation Commission which includes electric utilities and cooperatives, gas pipeline distribution companies, public service water companies, and telephone and telegraph companies. The State Corporation Commission sends out their assessments for the property in our city and the Commissioner of the Revenue is required to examine the assessments to determine their correctness. If correct, the locality determines the equalized assessed valuation of the corporate property by applying the local assessment ratio prevailing in the locality for real estate. Local taxes are then assigned to real and tangible personal property at the current tax rate of the locality. Rates or Fees Amount The Public Service Corporation Local tax rate for Real Estate is $1.20 per $100.00 of assessed value The Public Service Corporation Local tax rate for Personal Property is $3.40 per $100.00 of assessed value Due Date: December 5th of each year. Legal Authorization: Ordinances, Effective dates: (07-01-2019) $1.20 RE and $3.40 PP per $100.00 assessed value; (From July 1, 1985-June 30, 2013); (01-01-2000); (09-7-1995); (11-21-1991); (From April 23, 1981- June 30, 1985); (02-01-1990); (09-04-1986); (05-24-1984); (11-20-1980); (01-01-1979); (09-07- 1978) Resolutions: (July 1, 2014 - June 30, 2019) $1.18 RE and $3.25 PP per $100.00 assessed value; 1229 (07-01-2013); 687 (07-23-1990); 330 (04-18-1978) Code of Virginia, Title 58.1, Subtitle II, Chapter 26, Article 1, Section 58.1-2606 99 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CLERK OF COUNCIL CITY CLERK FEES PUBLIC VEHICLE FEES (TAXICABS AND FOR HIRE VEHICLES) Assessing Department: Clerk of Council Collecting Department: N/A Description: The rates for taxicab service within the city shall be such as are established from time to time by ordinance of the council of the city. No different rates shall be charged or collected for such service. Rates or Fees Distance Rates: For one passenger, for the first one-eight (1/8) mile or fraction thereof, two dollars and eighty cents ($2.80). For each additional one-eighth (1/8) mile or fraction thereof, twenty cents ($.20). Time Rates: For each forty (40) seconds of waiting time, twenty cents ($.20) while a charge is made for waiting time there shall be no charge for mileage under the foregoing distance rates. Extra Passengers: For each additional passenger, thirty cents ($.30) can be charged. Waiting Time: Shall include the time the vehicle is stopped in traffic or stopped at the direction of the passenger. Waiting time shall not include the first three (3) minutes after the vehicle has arrived at the destination to which it was called. When a charge is made for waiting time, there shall be no charge for mileage. Fuel Surcharge: One dollar ($1.00) may be added to the current meter charge for each trip. *Can be removed by City Manager. Legal Authorization: Ordinance, Effective dates: (05-21-2009); (11-24-1994); (09-19-1985); (05-02-1985); (12-30- 1982); (04-23-1981) Salem City Code, Chapter 98, Article II, Division 4, Section 98-151 (f) Code of Virginia, Title 46.2, Subtitle V, Chapter 20, Article 3, Section 46.2-2062 100 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES RE-INSPECTION CODE COMPLIANCE FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: The city will charge a Re-Inspection Code Compliance fee when an inspection has failed twice and a third trip is required. Rate or Fee Amount The fee for a Re-Inspection Code Compliance is 30.00$ Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 870 (07-01-1997) $25.00; 830 (02-26-1996) $10.00; 578 (01-01-1987) from $5.00 to $15.00 101 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES REAL ESTATE REAL ESTATE RATES REAL ESTATE TAX RATE Assessing Department: Real Estate Collecting Department: Treasurer Description: Properties are appraised at 100% of fair market value for tax purposes in order to have schools, fire, police protection and other public benefits. The property tax is designed to distribute the tax burden in proportion to the value of individual properties worth. The City assesses real estate property annually. Salem assesses property as of January 1st but does not place the values on it's tax roll until the fiscal year beginning July 1st. All new construction will be assessed and added to the tax roll immediately starting with the certificate of occupancy issue date or when the property becomes fit for use. Property rezoned will be reassessed ten (10) days after the ordinance is approved. Subdivisions are assessed on the date the subdivision is recorded in the Clerk of Circuit Court office. Service Charge is 0.240/$100 (which is 20% of the 1.20/$100 current tax rate). Rates or Fees Amount The Real Estate tax rate is $1.20 per $100.00 of assessed value Due Dates: First Payment due December 5th. Second Payment due June 5th. Penalty: The penalty shall in no case exceed the amount of the tax due and becomes part of the tax. 10% or $10.00 whichever is greater Interest: 10% per annum shall be assessed and collected on the principal and penalties of all such taxes and levies remaining unpaid 10% annually Legal Authorization: Ordinances Effective dates: (05-26-2020) Emergency Ordinance to extend delay for penalty and interest from 06-30-2020 to 07-31-2020 due to COVID-19; (04-13-2020) Emergency Ordinance to extend the due date from 06-05-2020 to 06-30-2020 and delay penalty and interest from 06-06-2020 to 06-30-2020 due to COVID-19; (07-01- 2019) $1.20 per $100.00 per assessed value; (From 07-01-1987-06-30-2019) $1.18 per $100.00 assessed value; (07-01-2006); (07-07-1988); (12-18-1986); (09-04- 1986); (From 04-23-1981-07-01-1986) 1.25 per $100.00 assessed; (04-18-1985); (05- 24-1984); (11-10-1980) Resolution: 1229 (07-01-2013); 256 (01-01-1976) $1.30 per $100.00 assessed value Salem City Code, Chapter 82, Article I, Section 82.3-82.4 Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 1, Section 58.1-3200-3389 102 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC/WATER UTILITY FEES RECONNECT FEE FOR NONPAYMENT Assessing Department: Finance Collecting Department: Utility Collections Description: The city assesses a Reconnect Fee For Nonpayment when the Meter Service Department makes a trip out to turn the service off to the building for nonpayment. See the City of Salem Electric Department website under Rates for the Terms and Conditions: www.salemva.gov Rates or Fees Amount The Reconnect Fee for Residential or Small General Service for Nonpayment is 25.00$ The Reconnect Fee for Residential or Small General Service for Nonpayment if done after hours or weekends is 75.00$ The Reconnect Fee for All Other customers shall be The actual cost of making the reconnection, with a minimum of $250.00 The Reconnect Fee for all customers, where service has been disconnected for fraudulent use of electricity or where access to the meter has been denied will be The actual cost of making the reconnection, with a minimum of $250.00 Legal Authorization: Ordinances, Effective dates: (06-22-2020) Extended Emergency Ordinance to discontinue disconnections during COVID-19 through 08-31-2020; (04-13-2020) Emergency Ordinance to discontinue disconnections during COVID-19 pandemic through 06-30-2020; (11-24-2016) Resolutions: 1270 (07-01-2015); 1141 (07-01-2009); 1095 (07-01-2007); 838 (07-01- 1996); 770 (07-01-1993); 459 (07-01-1983) Salem City Code, Chapter 90, Article IV, Division 1, Section 90-238(a) 103 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CIRCUIT COURT CIRCUIT COURT FEES RECORDATION TAX Assessing Department: Circuit Court Collecting Department: Circuit Court Description: A city recordation tax is imposed on the state recordation collectable tax for the first recordation of each taxable instrument. The clerk of the circuit court of the city collecting the recordation tax shall pay the amount to the city of salem treasurer. For such services in collecting such tax, the clerk shall be compensated in the amount of five (5%) percent of the amount so collected. Rate or Fee The tax in an amount equal to one-third of the amount of the state recordation collectable for the state on the first recordation of each taxable instrument; provided, that no tax shall be imposed under this section upon any instrument on which the state recordation tax is $.50 specifically. A deed or other instrument conveys, or covers shall relate to property located in the city. Legal Authorization: Ordinances, Effective date: (07-22-2010) Salem City Code, Chapter 82, Article IX, Sections 82-255-256 Code of Virginia, Title 58.1, Subtitle I, Chapter 8, Section 58.1-3800-3811 104 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES PARKS AND RECREATION PARKS AND RECREATION FEES RECREATION PROGRAM FEES Assessing Department: Parks and Recreation Collecting Department: Treasurer Description: The City of Salem Parks and Recreation Department affords residents access to a variety of cultural, arts and crafts, dance and exercise opportunities. Actual classes vary from season to season and year to year. Rates or Fees The fees for Recreation Programs will vary and are published in the Salem Magazine, in the spring and fall. The information can be found on the City of Salem Parks and Recreation website: www.salemva.gov. 105 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INPSECTION FEES REFUND FOR PERMITS Assessing Department: Building Inspections Collecting Department: Treasurer Description: The City will refund a portion of a permit if work has not been performed. Rate or Fee Amount The City will retain the higher of 25% or $30.00 and refund the remaining balance. For total permit fees less than 25% or $30.00, no refund will be made. Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) Policy Change 106 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES REIMBURSEMENT OF EXPENSES INCURRED IN RESPONDING TO CERTAIN TRAFFIC INCIDENTS Assessing Department: Police Collecting Department: Combined General District Court Description: A person convicted of violating any of the following provisions shall be liable for restitution at the time of sentencing, or in a separate civil action, to the city or to any responding rescue squad, law-enforcement, fire-fighting and emergency services: a) driving impaired and causing an accident or incident, b) reckless driving causes an accident or incident, c) driving without a license or with a suspended or revoked license and d) improperly leaving the scene of an accident. Rate or Fee Amount The City has determined the reasonable expense is a flat fee of 350.00$ Legal Authorization: Ordinance, Effective date: (10-01-2010) Salem City Code, Chapter 86, Article IV, Division 1, Section 86-97 - Part II Code of Virginia, Title 15.2, Subtitle II, Chapter 17, Article 1, Section 15.2-1716; Title 18.2, Chapter 4, Article 1, Sections 18.2-36.1, 18.2-51.4, 18.2-266, 18.2-266.1; Title 29.1, Chapter 7, Article 3, Sections 29.1-738, 29.1-738.02; Title 46.2, Subtitle II, Chapter 3, Article 6.1, Section 46.2-341.24; Title 46.2, Chapter 8, Article 7, Section 46.2-852, Section 46.2-852; Title 46.2, Subtitle II, Chapter 3, Article 1, Section 46.2- 300, Title 46.2, Subtitle III, Chapter 8, Article 11, Section 46.2-894 107 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES RETURN CHECK FEE Assessing Department: Finance Collecting Department: Treasurer/Utility Collections Description: Any check issued to the City and is returned for non-sufficient funds will be charged a return check fee. Rate or Fee Amount The fee for a Returned Check is 40.00$ Legal Authorization: Resolutions: 1139 (07-01-2009) $40.00; 1118 (07-01-2008) $30.00; 930 (07-01-1999) $25.00; 770 (07-01-1993) $20.00; 748 (07-01-1992) $15.00; 459 (07-01-1983) $10.00 Code of Virginia, Title 15.2, Subtitle I, Chapter 1, Section 15.2-106 108 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES REZONING FEE Assessing Department: Zoning Collecting Department: Treasurer Description: City Council may by ordinance, amend, supplement, or change zoning regulations, district boundaries or classifications of property whenever the public necessity, convenience, general welfare, or good zoning practice require changes. All proposed amendments shall be referred to the Salem Planning Commission for study or recommendation. Rate or Fee Amount The fee for Rezoning is $1,000.00 and legal ad cost is included Legal Authorization: Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005); 902 (08-10-1998); 416 (12-15-1981); 347 (02-05-1979) Salem City Code, Chapter 106, Section 106-228.4; Chapter 106, Article V, Section 106-512 109 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES RIGHT OF WAY PERMIT FEE Assessing Department: Engineering Collecting Department: Treasurer Description: Right of Way Permits are required for any work taking place in the City of Salem right of way. A fee is charged for permits in accordance with the City of Salem Right of Way Permit Specifications. Rates or Fees Amount Fees charged for Right of Way permits are effective October 1, 2014: Permit Fee (30 days) 50.00$ Permit Fee (60 days) 100.00$ A Technology Fee will be assessed on each Right of Way Permit 2% of Permit Cost If any excavation is started without the required permit, in order for the person to be allowed to continue with such excavation, the person must obtain a permit, and the cost of such permit fee shall be Twice the applicable amount set forth above (i.e., 30 day permit fee is $100.00, 60 day permit fee is $200.00) Legal Authorization: Resolutions: 1431 (07-01-2022); 1298 (07-01-2016); 1253 (07-01-2014) New fees started 10-01-2014 110 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNICATION COMMUNICATION FEES SALEM MAGAZINE AD FEES Assessing Department: Communications Collecting Department: Treasurer Description: The Salem Magazine is published twice a year and fees to place an ad in the publication is subject to change. Rates or Fees Amount The fees for placing an ad in the Salem Magazine are as follows: Full Page 1,000.00$ Half Page 500.00$ Quarter Page 250.00$ *Prices are subject to change 111 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES SALES AND USE TAX Assessing Department: Commonwealth of Virginia Collecting Department: Treasurer Description: Commonwealth of Virginia requires a Sales Tax be assessed on all purchases except prescription drugs. Rate or Fee Amount The Sales and Use tax is 4.30% Legal Authorization: Ordinance, Effective date: (10-26-1981) General retail sales tax is exempt from artificial or propane gas, firewood, coal and home heating oil purchased for domestic consumption. Code of Virginia, Title 58.1, Subtitle I, Chapter 3, Article 14, Section 58.1-441.49 Sales and Use Tax Policy Statement 81-1 112 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES SCRAP METAL DEALER PERMIT FEE Assessing Department: Police Collecting Department: Treasurer Description: Every person who regularly engages in the purchasing or acquiring of secondhand building materials for the purpose of resale or installation on the property of another , shall be deemed a "Dealer". Dealers are now required to obtain a "Scrap Metal Dealer Permit" issued by the Salem Police Department for which these items are offered for sale or acquisition as required by law. A permit is NOT needed for those dealers who do not conduct transactions involving more than 600 pounds combined weight or enters into more than 26 combined transactions annually (59.1-116.1). Dealers who are under this threshold will only be required to submit Virginia State Police Form 313. Which is available on the Virginia State Police website and from Salem Iron and Metal. Application for the City of Salem Scrap Metal Dealer Permit can be found on the City of Salem Police Department website: www.salemva.gov. Rate or Fee Amount The fee for a Scrap Metal Dealer Permit is 20.00$ Legal Authorization: Code of Virginia, Title 59.1, Chapter 9, Article 1, Section 59.1-117-59.1-123 113 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC/WATER/SEWER UTILITY FEES SECURITY DEPOSIT FOR UTILITIES Assessing Department: Finance Collecting Department: Utility Collections Description: Customers are required to have a security deposit to obtain electric, water and sewer services within the City of Salem. This deposit is used to help cover the final bill when a customer moves out. Rates or Fees Amount The following Security Deposits are in place: Residential $250.00 Commercial Two times the highest previous bills. The interest rate on Security Deposits are re-evaluated annually and based on the State Corporation Commission reported rate. Upon request, after two years of satisfactory completion with no delinquencies, the deposit with accrued interest can be applied to the customers account. Legal Authorization: Ordinances, Effective dates: (11-24-2016); (07-01-2013); (07-01-2010) Residential-$125-$250, Commercial-Twice the highest previous bill; (07-01-2001) Residential $50-$250, Commercial-Twice the highest previous bill Salem City Code, Chapter 90, Article IV, Division 1, Section 90-237 114 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES PARKS AND RECREATION PARKS AND RECREATION FEES SENIOR CENTER FEES Assessing Department: Parks and Recreation Collecting Department: Treasurer Description: The City of Salem Parks and Recreation Senior Center offers many opportunities for our senior citizens. Rates or Fees The fee for a Senior Center Class will vary and are published in the Salem Magazine, in the spring and fall. The information can be found on the City of Salem Parks and Recreation website: www.salemva.gov. The fee for a Senior Citizen Trip is based on the trip cost and the number of participants. 115 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COURTS COURT FEES SERVICE FEES FOR COURTS Assessing Department: General Combined District Courts/Circuit Courts Collecting Department: General Combined District Courts/Circuit Courts Description: The service fees are for Sheriff services. This is forwarded to the city treasurer monthly. Rates or Fees Amount The fee for Services are: Service fees from the General District Court per levy is 12.00$ Service fees from the Circuit Court per levy is 12.00$ Service fees to List and Seize Personal Property per levy is 12.00$ Service fees for Civil Process is 12.00$ Service fees for Out-of-State Civil Process served in the City of Salem is 75.00$ Legal Authorization: Code of Virginia, Title 17.1, Chapter 2, Article 7, Section 17.1-272 116 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES SEWER AVAILABILITY FEES Assessing Department: Sewer Collecting Department: Utility Collections Description: Sewer Availability Fees are assessed for new connections to the City's existing sewer infrastructure. Rates or Fees Amount The following Sewer Availability Fees apply: 5/8" or 3/4" Water Meter Size 1,000.00 1" Water Meter Size 2,000.00 1 1/2" Water Meter Size 3,000.00 2" Water Meter Size 6,000.00 3" Water Meter Size 12,000.00 4" Water Meter Size 20,000.00 6" Water Meter Size 40,000.00 8" Water Meter Size 75,000.00 Legal Authorization: Ordinances, Effective dates: (06-18-2020) Correction on 1 1/2" Water Meter from $3,500.00 to $3,000.00, (11-24-2016) Resolution: 1306 (03-13-2017); 1253 (07-01-2014) New fee Salem City Code, Chapter 90, Article III, Division 3, Section 117 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES SEWER CONNECTION FEES Assessing Department: Sewer Collecting Department: Utility Collections Description: Rates or Fees Amount The Sewer Connection Fees are as follows: 6" Sewer Connection or smaller - based on lateral diameter The greater of $2,100 or actual cost plus 29% Larger than 6" Sewer Connection - based on lateral diameter The greater of $2,100 or actual cost plus 29% New Construction: Sewer charges will begin 60 days after the sewer connection is complete. This will be effective, January 1, 2016. Legal Authorization: Ordinances, Effective dates: (11-24-2016); (07-01-2014); (07-01-2010); (07-01-2005); (07- 01-2003); (07-01-1999); (07-01-1996); (07-01-1994); (07-01-1993); (07-01-1992); (07-01- 1988); (03-01-1981); (07-01-1980) Resolutions: 1306 (03-13-2017) Salem City Code, Chapter 90, Article III, Division 3, Section 90-128 118 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES SEWER NON-USER FEES Assessing Department: Sewer Collecting Department: Utility Collections Description: Sewer Non-User Fees are fees charged to customers if service is available to the property, whether or not they use this utility. Rate or Fee January 2017- January 2021 The Sewer Non-User fee is 32% of 5,000 GPM (Gallons per Month) Residential Rate $ 14.40 Legal Authorization: Ordinances, Effective dates: (01-01-2017-01-01-2021); (01-01-2015); (01-01-2014); (01-01-2013); 01-01-2012); (01-01-2011); (07-2010) Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303 119 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES SEWER RATES Assessing Department: Sewer Collecting Department: Utility Collections Description: The City renders a monthly bill for use of the city sewer system and the charge is based on water consumption. The monthly bill will include Electric, Water, Sewer and Toter/Trash fee and Dumpster Service, if requested. Rates or Fees January 2017- January 2021 The Sewer Rates are as follows: Sewer Base Service Fee: Residential 22.70$ Small Commercial 45.41$ Large Commercial 90.82$ Multi-Unit 68.11$ Duplex-Residential 45.40$ Sewer Volume Rate Per 1000 Gallons Used: GPM = Gallons per Month First 5,000 GPM 5.39$ 5,000 - 10,000 GPM 5.39$ 10,000 - 75,000 GPM 5.39$ All over 75,000 GPM 5.39$ Sewer Non-User Fees: 29% of 5,000 GPM Residential Rate 14.40$ Sewer Unmetered Fees: 100% of 4,000 GPM Residential Rate 44.26$ New construction sewer consumption, after hook up, will not be billed until a Certificate of Occupancy is issued. Legal Authorization: Ordinances, Effective dates: (07-01-2016) Effective January 1, 2017, Rates approved for January 2017-January 2021; (07-01-2014) Increase January 1, 2015; (01-01-2010) For 2010, 2011, 2012, 2013 and 2014; (07-01-2006); (07-01-2005); (07-01-2004); (07-01-2003); (07-01- 1996) for 1996, 1997, 1998, 1999, 2000 and 2001; (07-01-1995); (07-01-1993); (07-01-1992); (07-01-1991); (07-01-1990); (07-01-89); (07-01-1982); (03-01-1981); (10-24-1980); (06-20- 1979) Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303 120 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES SEWER UTILITY FEES SEWER UNMETERED FEES Assessing Department: Sewer Collecting Department: Utility Collections Description: Unmetered Sewer Fees are fees charged to customers who have sewer service but not a metered water or sewer service that provides a monthly reading for usage. Rate or Fee January 2017- 2021 The Sewer Unmetered fee is 100% of 4,000 GPM 44.26$ Legal Authorization: Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (07-1-2014) Set up a rate for Unmetered Sewer Salem City Code, Chapter 90, Article IV, Division 4, Subdivision 1, Section 90-303 121 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES SHORT TERM/DAILY RENTAL TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Localities in Virginia are authorized by the Code of Virginia to levy a tax which can not exceed 1% of the gross proceeds of a person engaged in the short term rental business as defined in State of Virginia Code Section 58.1-3510. Any person engaged in the short term rental business as defined in section 82- 178 shall collect the rental tax from the lessee of the daily rental property at the time of the rental. What is Daily Rental Property? All tangible personal property held for rental and owned by a person engaged in the short tem rental business, except trailers as defined in Code of Virginia, 46.2-100, and other tangible personal property required to be licensed or registered with the state department of motor vehicles, state department of game and fisheries or state department of aviation. Except for daily rental of passenger cars, all rental property that is not daily rental property shall be classified pursuant to Code of Virginia, 58.1-3503. Rate or Fee The Short Term/Daily Rental Tax is one percent (1%) of the total amount charged to each person for the rental of daily rental property. Due Dates: Returns are to be remitted quarterly and should be filed within 30 days of the last day of the quarter for which you are filing. Quarterly Remittance Procedures: Please make checks payable to City of Salem and remit tax accompanied by the Short Term/Daily rental tax remittance form to the Commissioner of the Revenue PO Box 869 Salem VA 24153. Penalties for failure to file or late filing: A penalty of six percent (6%) of the tax due if the failure is for not more than one month, with an additional six percent (6%) for additional month the failure occurs not to exceed thirty percent (30%) of the tax shall be added to all delinquent filings. In no case shall the penalty be less than $10.00, even if no tax is due for the period for which the return was required. Violation of any provision of this code shall be guilty of a Class 1 misdemeanor pursuant of VA Code 58.1- 636. Legal Authorization: Salem City Code, Chapter 82, Article VI, Section 82-176-183 Code of Virginia, Title 58.1, Subtitle III, Chapter 35, Article 3.1, Sections 58.1-3510.4-3510.7 122 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES SIDEWALK DINING PERMIT FEE Assessing Department: Zoning Collecting Department: Treasurer Description: The Permittee must comply with all applicable rules, regulations, ordinances, laws or statutes, including the Americans with Disabilities Act and those regulations promulgated or enforced by the Virginia Alcoholic Beverage Control Board and the Board of Health. Sidewalk dining permits shall be revocable with or without cause in the discretion of the City Manager or the City Manager's designee. Rate or Fee Amount The fee for a Sidewalk Dining permit is 100.00$ Applications must be submitted 30 days prior to the intended start date to allow sufficient time for staff review and the permit fee must be paid before the permit will be issued. Annual permit to run calendar year, January 1 to December 31 of each year. The Permittee may use the dining area from 7:00am until 3:00am. Legal Authorization: Resolutions: 1338 (07-01-2018) 123 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT PLANNING FEES SITE PLAN APPROVAL REVIEW FEE Assessing Department: Planning Collecting Department: Treasurer Description: The objectives of site plan review are to 1) maintain the character and integrity of neighborhoods and ensure compatible development patterns; 2) promote excellence of design; 3) encourage the most appropriate development and use of land; 4) prevent traffic hazards; 5) ensure the availability and efficient provision of public services; and 6) avoid adverse impacts on the natural environment. See the Site Plan Review Procedure. More information can be found on the Community Development website: www.salemva.gov Rates or Fees Amount A Site Plan Review fee is $500.00 plus $25.00 per acre greater than one acre Minor Site Plan Review is $150.00 This fee covers two reviews: the initial review and one re-review. A fee of $75.00 will be charged for additional reviews Legal Authorization: Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005); 909 (10-26-1998) Salem City Code, Chapter 106, Article V, Section 106-512 124 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT PLANNING FEES SITE PLAN RE-REVIEW FEE-PLANNING Assessing Department: Planning Collecting Department: Treasurer Description: After the Site Plan Approval review is completed and you have been notified of changes that need to be made, plans can be resubmitted with changes and reviewed again at no cost, but after the second review if changes are still not made the next (3rd) review will have a $75.00 fee attached. Rate or Fee Amount A Site Plan Re-review fee is $75.00 after the second review if additional changes need to be made Legal Authorization: Resolutions: 1299 (7-01-2016); 1253 (07-01-2014) Policy change; 1050 (03-24-2005) Re-Review $75.00 Salem City Code, Chapter 106, Article V, Section 106-512 125 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES PARKS AND RECREATION PARKS AND RECREATION FEES SPECIAL EVENTS-PARKS AND RECREATION Assessing Department: Parks and Recreation Collecting Department: Treasurer Description: The City of Salem Parks and Recreation host many special events throughout the year within the city. For more information contact the City of Salem Parks and Recreation Department at 540-375-3057. Rates or Fees Amount Winterfest Beach Bash-January Call for price of admission Easter Egg Hunt No Charge Ernest Robertson Trout Fishing Rodeo-April-May No Charge Relay for Life No Charge Hook a Kid on Golf-Summer Fee based on participants Art and Jazz in July No Charge Salem After Five - April - August $5.00 per person/Children under 12 free Salem Distance Run-August Call for price to participate Star B-Q Festival Call for price of admission Movies at Longwood - June - October No Charge Pumpkinfest-October No Charge Salem Half Marathon Call for price to participate Christmas Tree Lighting and Christmas Parade-December No Charge Ye Olde Salem Christmas-December No Charge 126 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES SPECIAL EXCEPTION PERMIT FEE Assessing Department: Planning Collecting Department: Treasurer Description: Special Exception Permits are established in recognition that in addition to uses permitted by right, certain, uses may, depending on their scale, design, location and conditions imposed by Council, be compatible with existing and future land uses in the district. Special Exceptions are allowed only at the discretion and approval of the Salem City Council following review and recommendation by Salem Planning Commission. Rate or Fee Amount The fee for a Special Exception Permit is $500.00 and legal ad costs are included Fee is payable upon submission of application. Legal Authorization: Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03- 24-2005) Salem City Code, Chapter 106, Article V, Section 106-512; Chapter 106, Article V, Section 106-524 127 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES SPECIAL REGULATORY TAX-STATE Assessing Department: Finance Collecting Department: Utility Collections Description: A Special Regulatory Tax-State is a tax on the consumers of electricity in the Commonwealth based on kilowatt hours delivered and used per month. Rates or Fees Amount The Special Regulatory Tax-State, per billing period, will be billed by the following formulas: Electricity Service: Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month not in excess of 2,500 kWh at the rate of $0.00155 per kWh, as follows: $0.000165 per kWh Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month in excess of 2,501 kWh but not in excess of 50,000 kWh at the rate of $0.00099 per kWh, as follows: $0.000110 per kWh Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month in excess of 50,000 kWh at the rate of $0.00075 per kWh, as follows: $0.000077 per kWh Legal Authorization: State Corporation Commission: (07-16-2021); (01-16-2020); (01-16-2012); Code of Virginia: (01-01-2001) Resolution: 963 (12-11-2000) Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 128 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES STATE CONSUMPTION TAX Assessing Department: Finance Collecting Department: Utility Collections Description: The State Consumption Tax is a tax on the consumers of electricity in the Commonwealth based on kilowatt hours delivered and used per month. Rates or Fees Amount The State Consumption Tax, per billing period, will be billed by the following formulas: Electricity Service: Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month not in excess of 2,500 kWh at the rate of $0.00155 per kWh, as follows:$0.00102 per kWh Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month in excess of 2,500 kWh but not in excess of 50,000 kWh at the rate of $0.00099 per kWh, as follows:$0.00065 per kWh Each consumer of electricity in the Commonwealth shall pay electric state consumption tax on all electricity consumed per month in excess of 50,000 kWh at the rate of $0.00075 per kWh, as follows:$0.00050 per kWh Legal Authorization: Resolution: 963 (12-11-2000) Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 (01-01-2001) 129 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES STORMWATER APPEAL FEE Assessing Department: Engineering Collecting Department: Treasurer Description: Contact the Community Development Department (540-375-3032) if you wish to appeal the stormwater decision. Rate or Fee Amount The Stormwater Appeal fee is 200.00$ Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014) New fee Salem City Code, Chapter 30, Article IV, Division 1, Section 30-136 130 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CLERK OF COUNCIL CITY CLERK FEES STREET AND ALLEY CLOSURE REVIEW FEE Assessing Department: City Clerk Collecting Department: Treasurer Description: A fee is charged for the processing of any application for the closing or vacating of any street or alley in the City. This fee is nonrefundable. Rate or Fee Amount The fee for Street and Alley Closure Review is $250.00 plus the cost of the advertising Legal Authorization: Resolution: 1306 (03-13-2017) $250.00 plus the cost of the advertising; 1253 (07-01- 2014) Budget Resolution $250.00 plus cost of the advertising; 393 (09-22-1980) $100.00 to be paid along with $50.00 per viewer to be appointed at the time said application is made. Code of Virginia, Title 15.2, Subtitle II, Chapter 20, Article 2, Section 15.2-2006-15.2-2007 131 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES SUBDIVISION PLAN COPY FEE Assessing Department: Engineering Collecting Department: Treasurer Description: A copy of a Subdivision Plan can be requested for a fee. Rate or Fee Amount The fee for a copy of a Subdivision Plan is 4.00$ 132 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES SUBDIVISION PLAN REVIEW FEE Assessing Department: Engineering Collecting Department: Treasurer Description: The City charges a fee for approval of Subdivision plats. If an applicant desires to have existing plats established through the Subdivision process vacated or eliminated they must have a Subdivision Plan Review. Visit the City of Salem Community Development Department website for more details: www.salemva.gov Rates or Fees Amount The fees for Subdivision Plan Review are: Minor (5 or less lots)$100.00 Major (6 or more lots or any subdivision involving the creation of public rights of way) $220.00 plus $45.00 per lot Legal Authorization: Resolutions: 1050 (03-24-2005); 901 (08-10-1998); 348 (02-05-1979) Salem City Code, Chapter 78, Article IV, Section 78-205 133 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES TAX FREEZE FOR THE ELDERLY AND DISABLED ON REAL ESTATE TAXES Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: This is a freeze on Real Estate taxes, when the assessment goes up, the tax remains the same. Applications are available online and may be mailed and accepted only between July 1st and August 31st of each year. Please contact the City of Salem Commissioner of The Revenue office at (540-375-3019), with questions. You may also visit the City of Salem Commissioner of the Revenue Department on their website: www.salemva.gov Rates or Fees If you can answer yes to ALL of the following questions, you may be able to qualify for the Tax Freeze: Are you named on the deed for the property? Property that is jointly owned by husband and wife, either spouse can be 65 years of age or older or disabled. Any other owners must meet all qualifications. Were you at least 65 years of age or totally and permanently disabled by December 31st of the preceding year? Is this your primary residence that you are applying for? Is your gross income from all sources $50,000.00 or under? Are all of your assets excluding your home $100,000.00 or under? Legal Authorization: Ordinances, Effective dates: (06-22-2020) Emergency Ordinance to extend the time period for filing of applications from 8-31-20 to 9-15-20 due to COVID-19; (11-24-2005); (07-05-2001); (03- 05-1992); (01-01-1990); (09-25-1989); (09-04-1986); (04-04-1985); (09-03-1981); (11-10-1980); (07- 01-1978) Salem City Code, Chapter 82, Article II, Section 82-41-49 Code of Virginia, Title 58.1, Subtitle III, Chapter 32, Article 2, Section 58.1-3210-3218 134 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES TAXICAB SERVICE CHARGE FEES Assessing Department: Police Collecting Department: Treasurer Description: Drivers of public vehicles, such as taxicabs are required to pay a taxicab service charge to operate in the city. The taxicab service files an application with the Detective Division of the Police Department. Rate or Fee Amount Fee for each application form, whether used or not, and for fingerprinting by the police department and for each license issued is 3.00$ Fee for each renewal of license is 1.00$ Fee for background checks on owners and/or directors upon each application and renewal of license is 20.00$ Legal Authorization: Ordinance, Effective dates: (11-24-2016) Resolution: (07-01-2019) added to Miscellaneous Fee Resolution; 1253 (07-01- 2014) Budget Resolution $20.00 fee for background check Salem City Code, Chapter 98, Article II, Division 2, Section 98-126 135 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTIONS/ENGINEERING/PLANNING & ZONING FEES TECHNOLOGY FEE Assessing Department: Community Development Collecting Department: Treasurer Description: The city will charge a 2% Technology Fee on certain permits for the purpose of purchasing future software and hardware. Rate or Fee Amount The Technology Fee is 2% of the Permit cost The Technology Fee is on most Building Permits, all Electrical Permits, most Mechanical Permits, all Plumbing Permits, most Sign Permits, all Land Disturbance Permits, all Agreement in Lieu of Plan Permits, some Stormwater Management Permits, 30 and 60 Day Right of Way Permits, Small Cell Facilities and most Site Plans. Check with Community Development to verify which permits assess the 2% Technology Fee. Legal Authorization: Resolutions: 1431 (07-01-2022) 136 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES TEMPORARY ELECTRIC INSPECTION FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: Temporary electric service can be approved and installed during construction. This service is installed for test purposes only. It is understood that the occupancy of this structure without all final inspections being made is a violation of the Statewide Building Code and will result in the service being discontinued immediately. Rate or Fee Amount The fee for a Temporary Electric Inspection is 30.00$ Legal Authorization: Resolutions: 1298 (07-01-2016); 1253 (07-01-2014) $30.00; 578 (01-01-1987) $5.00 to $15.00 Salem City Code: Chapter 18, Article III, Division 2, Section 18-195 137 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC UTILITY FEES TEMPORARY SERVICE FEES-ELECTRIC Assessing Department: Electric Collecting Department: Utility Collections Description: Available for lighting and general service for limited duration, where capacity is available, to nonpermanent installations such as construction projects, transient uses such as traveling shows, fairs, exhibitions, outdoor or indoor entertainment, seasonal installations, or under other circumstances where the City of Salem, Virginia has reason to believe that the facilities installed will not be used for a permanent supply of electricity. Temporary service shall be provided through its own separately metered delivery point. Rate or Fee Amount Temporary Service Fees are as follows: Residential and Commercial See City of Salem Electric Department website under Electric Rates, for Rates, Availability of Service and Terms and Conditions of Service: www.salemva.gov Legal Authorization: Resolutions: 1270 (07-01-2015); 1230 (07-01-2013); 1204 (07-01-2012); 1182 (07-01- 2011); 1161 (07-01-2010); 1141 (09-01-2009); 1119 (07-01-2008); 1097 (08-01-2007); 1059 (08-01-2005) Salem City Code, Chapter 90, Article II, Division 3, Section 90-278 and 90-279 138 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT BUILDING INSPECTION FEES TENT & MEMBRANE STRUCTURES OVER 900 SQUARE FEET PERMIT FEE Assessing Department: Building Inspections Collecting Department: Treasurer Description: A Building permit is required for a Tent & Membrane Structure over 900 square feet. A Zoning permit will also need to be obtained. Rates or Fees Amount The permit is based on cost. For more information see the City of Salem Building Inspections Department on our website: www.salemva.gov Zoning Permit 25.00$ 2% State Levy must be added to all permits issued. Legal Authorization: Ordinance, Effective date: (10-27-1986) Adopted Virginia Uniform Statewide Building Code Resolutions: 1299 (07-01-2016 Reaffirm 07-01-2014); 1253 (07-01-2014 Budget Resolution) Zoning Permit Fee; 976 (07-01-2001) Revised schedule of fees; 644 (05-01-1989) Revised schedule of fees; 547 (10-14-1985) Policy regarding installation of backflow preventive valves; 386 (09-01-1974) adopted fees; 209 (02- 25-1974) adopted the Southern Standard Building Code State Levy: 1218 (12-10-2012); 1184 (05-23-2011); 1162 (06-04-2010); 1155 (03- 08-2009) 2%; (07-01-2008) 1.75%; (04-01-1992) 1% Salem City Code, Chapter 18, Article III, Section 18-36; Chapter 106, Article V, Section 106-506 122 139 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES NO LONGER IN USE SOLID WASTE DISPOSAL/TRANSFER STATION SOLID WASTE DISPOSAL FEES TIPPING FEES Assessing Department: Solid Waste/Transfer Station Collecting Department: Treasurer Description: Please see the Roanoke Valley Resource Authority website for more information. Rates or Fees The City of Salem Transfer Station joined the Roanoke Valley Resource Authority June 13, 2016 and they began operations November 2016. For more information visit their website. Legal Authorization: Resolutions: 1295 (06-13-2016); 1294 (06-13-2016); 1293 (06-13-2016); 1300 (07- 01-2016); 1253 (07-01-2014); 1183 (07-01-2011); 1120 (07-01-2008); 1056 (07-01- 2005); 1010 (07-01-2003); 996 (07-01-2002); 974 (07-01-2001); 899 (08-01-1998); 871 (07-01-1997); 839 (07-01-1996); 791 (07-01-1994); 769 (07-01-1993); 712 (07- 01-1991); 684 (07-01-1990); 653 (07-01-1989); 638 (02-01-1989); 622 (07-01- 1988); 600 (07-13-1987); 506 (08-20-1984); 459 (07-01-1983); 423 (04-12-1982); 384 (06-23-1980); 345 (12-11-1978) Salem City Code, Chapter 70, Article II, Section 70-36 140 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES POLICE POLICE FEES TOWING OF ABANDON OR STOPPED VEHICLES Assessing Department: Police Collecting Department: Treasurer Description: It is unlawful to park any vehicle on any street or within any city parking lot and leave such vehicle standing for more than four (4) consecutive days. Towing of abandoned or stopped vehicles is the responsibility of the Police Patrol/Traffic Division. All Towing and storage services are provided by private companies. The vehicle owner shall pay the private companies directly. Rate or Fee Private companies will provide their own rates and fees for towing and storing of vehicles. Legal Authorization: Ordinance, Effective dates: (04-21-2011); (04-26-1993); (03-07-1985); (02-26-1979) Salem City Code, Chapter 86, Article V, Sections 86-245 thru 86-265 Code of Virginia, Title 46.2, Subtitle III, Chapter 12, Article 2, Section 46.2-1213 141 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES TRANSIENT LODGING TAX (LODGING TAX) Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: This is a tax on any person who, for a period of not more than 30 consecutive days, either at his own expense or at that of another, obtains lodging at any hotel, motel, inn, tourist home, rooming house or other place of lodging within the city. Rates or Fees Amount The Transient Lodging Tax rate is 8% Due Date: Payment must be postmarked by the 30th day of the month following the month in which the tax is collected to avoid penalties. Payment postmarked on or before the 20th of the month following the month the tax is collected may take a discount of 3% of the tax amount. Remit to Commissioner of the Revenue PO Box 869 Salem VA 24153 and make all checks payable to the City of Salem Treasurer. 3% discount if filed by the 20th of the following month Penalty for Late Payment: Shall in no case exceed the amount of the tax assessable. 10% the first month, 5% for each month thereafter, up to a maximum of 25% or $10.00 whichever is greater Interest: May commence not earlier than the first day following the day such taxes are due.10% Annually In the case of a false or fraudulent return with intent to defraud the city of any tax due under this article, a penalty of 50 percent of the tax shall be assessed against the person required to collect such tax. Failure to Pay or Violation of Code: Any person violating or failing to comply with any provision of the Code governing this tax, shall be guilty of a Class 1 Misdemeanor. Conviction of such violation shall not relieve such person from the payment, collection, or remittance of the Transient Lodging Tax. Collection, but failing to remit this tax shall constitute embezzlement per 18.2-111 of the Code of Virginia. Legal Authorization: Ordinances, Effective dates: (10-06-2016); (01-02-2013); (08-01-2002); (08-01-1998); (12-01-1988) Resolution: 1195 (01-23-2012) Salem supports Roanoke County's request to increase its transient occupancy tax by two percent Salem City Code, Chapter 82, Article V, Section 82-136-146 Code of Virginia, Title 58.1, Subtitle III, Chapter 38, Article 6, Section 58.1-3819-3826 142 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES STREETS, SANITATION, LANDSCAPE DIVISION, CITY GARAGE AND BUILDING MAINTENANCE STREET FEES TRASH SERVICE/DUMPSTER FEES Assessing Department: Street/Sanitation Collecting Department: Treasurer/Utility Collections Description: The City charges a fee for certain Trash Services. Rates or Fees 2020-2021 2021-2022 2022-2023 The fees for Trash Service are listed below: Toter Charge-Monthly per toter 10.00$ 10.00$ 10.00$ Toter Charge per toter for qualified Tax Relief for the Elderly or Veterans Relief citizens(must be approved through the Commissioner of the Revenue).1.00$ 1.00$ 1.00$ Purchase Toter 65.00$ 65.00$ 65.00$ Dumpster Collection Fee-per dumpster, collected on a weekly schedule. 24.00$ 24.00$ 24.00$ Dumpster Once a Week Pickup Contract 104.00$ 104.00$ 104.00$ Dumpster Twice a Week Pickup Contract 208.00$ 208.00$ 208.00$ Dumpster Three Times a Week Pickup Contract 312.00$ 312.00$ 312.00$ Dumpster Four Times a Week Pickup Contract 416.00$ 416.00$ 416.00$ Dumpster Five Times a Week Pickup Contract 520.00$ 520.00$ 520.00$ Dumpster Service-Collection Fee for Extra Pickup with a Contract 28.00$ 28.00$ 28.00$ No charge for companies participating in City's Cardboard Recycling Program.No Charge No Charge No Charge Dumpster Service-Collection fee for each call in-No contract 50.00$ 50.00$ 50.00$ Lease of Dumpster-monthly 14.00$ 14.00$ 17.00$ Purchase Dumpster 1,440.00$ 1,800.00$ 1,800.00$ Legal Authorization: Ordinances, Effective dates: (02-21-2002); (02-21-2001); (08-04-1983); (07-01-1981); (06-01-1978); (08-01-1971) Resolutions: 1431 (07-01-2022); 1421 (02-14-22); 1359 (07-01-2019-06-30-2021); 1298 (07-01-2016 Reaffirm 07-01-2014); 1253 (07-01-2014); 792 (07-01-1994); 770 (07-01- 1993); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983); 385 (07-01-1980) Salem City Code, Chapter 70, Article II, Section 70-36 143 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES USE NOT PROVIDED FOR PERMIT FEE Assessing Department: Zoning Collecting Department: Treasurer Description: Use Not Provided For permits are required when a proposed land use is not listed in the zoning district. Use not provided for permits are allowed only at the discretion and approval of the Salem City Council following review and recommendation by the Salem Planning Commission. Rate or Fee Amount The Use Not Provided For Permit fee is $200.00 plus $25.00 per acre greater than one acre per request and the petitioner pays the full advertisement cost Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005); 902 (08-10- 1998); 347 (02-05-1379) Salem City Code, Chapter 106, Article V, Section 106-512 144 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES UTILITY LICENSE TAX Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: On every person selling water, gas or electricity for light, heat or power in the city, there shall be a license tax. Also on every person engaged in the business of transmitting telephone messages between points within the city , there shall be a license tax. Rates or Fees Amount Utility License tax for water, light, power and gas companies is Equal to one- half of one percent of the gross receipts derived from such business in the city Utility License tax for telephone companies is Equal to one- half of one percent of the local exchange gross receipts derived from such business in the city Legal Authorization: Ordinances, Effective dates: (10-09-2000); (12-09-1996); (11-24-1980) Salem City Code, Chapter 22, Article II, Division 2, Section 22-111-113 145 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC/WATER/SEWER UTILITY FEES UTILITY SERVICES LATE PAYMENT FEE Assessing Department: Finance Collecting Department: Utility Collections Description: When the city utility bill is not paid by the due date a Utility Service Late Payment Fee will be assessed on each service (Electric, Water and Sewer). Rates or Fees Amount Utility Service Late Payment fee for residential is $5.00 for each service (If you have all three services it will be $15.00) Utility Service Late Payment fee for commercial is 5% of the bill Legal Authorization: Ordinances, Effective dates: (06-22-2020) Emergency Ordinance to extend discontinuing penalties from 06-30-2020 to 07-31-2020 for late payments due to COVID-19 also extending service disconnections for utility customers to August 31, 2020, for failure to timely pay for utility services due to the pandemic; (04-13-2020) Emergency Ordinance to temporarily discontinue penalties until 06-30-2020 for late payments due to COVID- 19; (11-24-2016) Resolutions: 1306 (03-13-2017); 1298 (07-01-2016 Incorrect amount); 1253 (07-01-2014 Budget Resolution) Residential $5.00 each service, Commercial 5% of the bill; 770 (07-01- 1993) Residential $3.00 each service, Commercial 5% of the bill; 748 (07-01-1992); 711 (07-01-1991); 654 (07-01-1989); 459 (07-01-1983) Salem City Code, Chapter 90, Article IV, Division 1, Section 90-238 Virginia Code, 15.2-2119 146 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES FINANCE FINANCE FEES UTILITY SERVICE TAX-LOCAL Assessing Department: Finance Collecting Department: Utility Collections Description: Utility service means and includes but is not limited to local telephone service, local cellular, local digital, mobile, radio, telecommunications service, electricity service, gas service, sewer service, bottled gas service and water service furnished in the corporate limits of the city. Rates or Fees Amount The Utility Service Tax- Local, per billing period, will be billed by the following tax formulas: Local exchange Telephone service, Water service, Sewer service, Bottled Gas are: Residential customers 6% of the first $15.00 of revenue not to exceed $0.90 per service Business, Commercial or Industrial customers 6% of the first $5,000.00 of revenue not to exceed $300.00 per service Mobile local telecommunication service is: 10% of the first $30.00 of the monthly gross charge per service Electricity Service: Residential customers A minimum charge of $ .40 per customer plus $.003 per KWh with the amount of tax not to exceed $ .90 maximum Business, Commercial or Industrial customers A minimum charge of $1.00 plus $.003 per KWh with the amount not to exceed $300.00 Dust-to-Dawn lighting customers A flat charge of $ .58 per fixture per billing period per service 147 Utility Service Tax-Local Continued Rates or Fees Amount Gas Service: Residential customers A minimum charge of $ .53 per customer plus $ .011 per 100 CCF with the amount of the tax not to exceed $ .90 maximum GS-1 A minimum charge of $.84 per customer plus $.011 per 100 CCF with the amount of the tax not to exceed $300.00 maximum GS-2 A minimum charge of $2.58 per customer plus $ .011 per 100 CCF with the amount of the tax not to exceed $300.00 maximum ISS A minimum charge of $19.50 per customer plus $ .011 per 100 CCF with the amount of the tax not to exceed $300.00 maximum ITS A minimum charge of $24.00 per customer plus $ .011 per 100 CCF with the amount of the tax not to exceed $300.00 maximum Legal Authorization: Ordinances, Effective dates: (11-07-2002) telephone service; (10-19-2000 Effective date 01-01-2001) All utilities; (05-25-1987); (04-1-1981) Salem City Code, Chapter 82, Article III, Section 82-76-84; Chapter 27A, Article III, Section 27A-21 Code of Virginia, Title 58.1, Subtitle II, Chapter 29, Section 58.1-2900 148 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES ELECTRIC/WATER UTILITY FEES UTILITY SERVICE TURN ON FEES Assessing Department: Finance Collecting Department: Utility Collections Description: To obtain utility service from the City of Salem you must visit the Utility Collection Office, located in City Hall on the ground floor. A fee is assessed for Electric and Water Service, along with a security deposit. Rates or Fees Amount The Utility Service Turn On Fee for Electricity is $10.00 per service The Utility Service Turn On Fee for Water is $10.00 per service Legal Authorization: Ordinances, Effective dates: (11-24-2016) Resolutions: 1306 (03-13-2017); 1298 (07-01-2016); 1253 (07-01-2014) $10.00 per service; 459 (07-01-1983) $4.00 per service, $8.00 if done weekends 5pm Friday to 8am Monday Salem City Code, Chapter 90, Article IV, Division 1, Section 90-236 (b) 149 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES CIVIC CENTER CIVIC CENTER FEES VIP PARKING FEE Assessing Department: Civic Center Collecting Department: Utility Collections Description: VIP Parking is offered for certain shows and the fee will vary. Rate or Fee Amount The fee for VIP Parking for certain shows will Vary Legal Authorization: Resolution: 1253 (07-01-2014) Budget Resolution 150 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES VEHICLE LICENSE FEES (VLF) Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: An annual Vehicle License Fee on every motor vehicle, trailer or semitrailer normally garaged, stored, and parked or acquiring a situs within the city and capable of being operated on the streets, highways, roads, or other traveled ways in the city shall be licensed. Rates or Fees Amount The fees for Vehicle Licenses are as follows: Cars 20.00$ Motorcycles 16.00$ Trailers under 1,000 lbs. gross weight 3.00$ Trailers 1,001-5,000 lbs. gross weight 6.00$ Trailers all other 12.00$ Trucks, Tractors and Tractor Trucks Based on Gross Weight: 0-6,500 lbs.20.00$ 6,501-8,000 lbs.24.00$ 8,001-11,500 lbs.32.00$ 11,501-15,500 lbs.40.00$ 15,501-19,500 lbs.56.00$ 19,501-29,500 lbs.80.00$ 29,501-39,500 lbs.100.00$ 39,501 lbs. and over 120.00$ Vehicles for Hire: Automobiles - plus $20.00 25.00$ Trucks - plus Truck Tag 25.00$ Trailer - plus Trailer Tag 5.00$ Ambulances, Hearses, etc.: Ambulances, Hearses, etc. - plus $20.00 25.00$ Transfer of a Vehicle License Fee: If a vehicle is purchased or sold within 30 days of paying the VLF fee ($20.00) the VLF fee is waved for the new vehicle. New vehicles purchased during the year are prorated. Legal Authorization: Ordinances, Effective dates: (04-04-2013); (04-15-2003); (03-20-1997); (05-05-1994); (02-10- 1992); (12-08-1988); (03-10-1983); (12-4-1980); (11-10-1980); (08-28-1978) Salem City Code, Chapter 82, Article I; Chapter 86, Article IX, Sections 86-416-431 Code of Virginia, Title 46.2, Subtitle II, Chapter 6, Article 11, Section 46.2-752 151 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES TREASURER TREASURER FEES VEHICLE REGISTRATION WITHHOLDING PROGRAM FEE Assessing Department: Treasurer Collecting Department: Treasurer Description: This program allows the city to notify the Division of Motor Vehicles via an online transmission when a citizen fails to pay personal property taxes. The owner of the vehicle will be unable to renew tags, state decal or registration until taxes have been paid. Rate or Fee Amount The Vehicle Registration Withholding Program Fee is 25.00$ Legal Authorization: Ordinance, Effective date: (09-01-2017); (07-22-2010) Salem City Code, Chapter 82, Article I, Section 82-5.1 Code of Virginia, Title 58.1, Subtitle III, Chapter 39, Article 3, Section 58.1-3958; Title 46.2, Subtitle II, Chapter 6, Article 11, Section 46.2-752 152 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ENGINEERING FEES VIRGINIA STORMWATER MANAGEMENT PROGRAM FFES (VSMP FEES) Assessing Department: Engineering Collecting Department: Treasurer Description: A stormwater management plan is to protect properties and the general health and safety of the public by minimizing flooding, stream bank erosion and non-point source pollution of aquatic resources. These fees cover cost associated with the implementation of a land disturbance permit related to land disturbing activities and issuance of general permit coverage and VSMP authority permits. The Engineering Department acts as the VSMP authority. Rates or Fees Amount Fees for permit issuance: General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land-disturbance acreage less than one acre) and, if required by state law, detached single family residences within or without a common plan of development or sale with land-disturbance acreage equal to or greater than one acre and less than five acres, the fee is 290.00$ General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater then one acre and less than five acres), not to include detached single family residences within or without a common plan of development or sale, the fee is 2,700.00$ General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than five acres and less than ten acres), the fee is 3,400.00$ General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land-disturbance acreage equal to or greater than ten acres and less than fifty acres), the fee is $ 4,500.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than fifty acres and less than one hundred acres), the fee is $ 6,100.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than one hundred acres), the fee is $ 9,600.00 153 Virginia Stormwater Management Program Fees (VSMP Fees) Continued Rates or Fees Amount Fees for the Modification or Transfer of Registration Statements: General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage less than one acre), the fee is $ 20.00 General Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than one and less than five acres), the fee is $ 200.00 General-Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than five acres and less than ten acres), the fee is $ 250.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than ten acres and less than fifty acres), the fee is $ 300.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than fifty acres and less than one hundred acres), the fee is $ 450.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than one hundred acres), the fee is $ 700.00 Permit Maintenance Fees Paid Annually: General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage less than one acre), the annual fee is $ 50.00 General/Stormwater Management - Small Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance equal to or greater than one acre and less than five acres), the annual fee is $ 400.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than five acres and less than ten acres), the annual fee is $ 500.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than ten acres and less than fifty acres), the annual fee is $ 650.00 General/Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater than fifty acres and less than one hundred acres), the annual fee is $ 900.00 General /Stormwater Management - Large Construction Activity/Land Clearing (Sites or areas within common plans of development or sale with land disturbance acreage equal to or greater one hundred acres), the annual fee is $ 1,400.00 Legal Authorization: Ordinances, Effective dates: (10-22-2016) Amend Chapter 30, Article IV, Division 4 Sections 30-141(A) and 30-145(C) pertaining to stormwater management; (10-12-2015) Amend Chapter 30 Environment, Article IV Stormwater Management, Division 4 Stormwater Management Plan Contents, Review, and Technical Criteria, Sections 30-141 (A) and 30-145 (C); (03-23-2015) Accept and appropriate Stormwater permit fees; (07-01-2014) Stormwater Management Plan with fees; (03-20-2008) Added Chapter 78 for Stormwater Plan; (07-05- 2007) Stormwater plan added to Chapter 30 Salem City Code, Chapter 30, Article IV, Section 30-131-30-181 Code of Virginia, Title 62.1, Chapter 3.1, Article 2.3, Section 62.1-44.15:24 154 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES WATER AVAILABILITY FEES Assessing Department: Water Collecting Department: Utility Collections Description: Water Availability fees are assessed for any new connection to the city's existing water infrastructure. Rates or Fees Amount The Water Availability Fees are as follows: 5/8" or 3/4" Meter 2,000.00$ 1" Meter 4,000.00$ 1 1/2" Meter 7,000.00$ 2" Meter 13,000.00$ 3" Meter 25,000.00$ 4" Meter 40,000.00$ 6" Meter 80,000.00$ 8" Meter 155,000.00$ Legal Authorization: Ordinances, Effective dates: (11-24-2016) Resolution: 1306 (03-13-2017); 1253 (07-01-2014) New fee Salem City Code, Chapter 90, Article III, Division 2, Section 155 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES WATER CONNECTION FEES Assessing Department: Water Collecting Department: Utility Collections Description: Water Connection Fees are based on the size of the meter needed to connect to the City's existing water system. These fees help finance changes in a water system that improves public health. Localities may establish, construct, improve, enlarge, operate and maintain the water system with all that is necessary for the operation of such system. Rates or Fees Amount Pre-installed Connection (With Lateral) The Water Connection Fees are as follows: 5/8" or 3/4" Water Meter Size 1,500.00$ 900.00$ 1" Water Meter Size 1,800.00$ 1,080.00$ 1 1/2" Water Meter Size 2,700.00$ 1,620.00$ 2" Water Meter Size $ 3,300.00 1,980.00$ Larger than 2" Water Meter Size Actual Cost plus 29% 2" Cost or Actual Cost plus 29% whichever is greater Legal Authorization: Ordinances, Effective dates: (11-24-2016); (07-01-2014); (07-01-2010); (07-01-2005); (07-01-2003); (07-01-2000); (07-01-1999); (07-01-1996); (07-01-1994); (07-01-1993); (07-01-1992); (07-01-1988); (07-01-1987); (03-01-1981) Resolutions: 1306-(03-13-2017) Salem City Code, Chapter 90, Article III, Division 2, Section 90-74 156 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES WATER NON-USER FEE Assessing Department: Water Collecting Department: Utility Collections Description: Non-User Fees are fees charged to customers if service is available to the property, whether or not they use the utility. Rate or Fee January 1, 2020 January 1, 2021 The fee for Water Non-User is 32% of 5,000 GPM Residential Rate. 13.32$ 13.60$ Legal Authorization: Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01- 2013); (01-01-2012); (01-01-2011); ( (07-01-2010) Salem City Code, Chapter 90,Article IV, Division 2, Section 90-257 157 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES WATER UTILITY FEES WATER RATES Assessing Department: Water Collecting Department: Utility Collections Description: The City of Salem owns and operates it's own water distribution system. A monthly bill is rendered to City customers which includes Electric, Water, Sewer and Toter/Trash fees plus Dumpster charges, if service has been requested. Rates or Fees January 1, 2020 January 1, 2021 The Water Rates are as follows: Water Base Rate: Residential 13.24$ 13.51$ Small Commercial 26.48$ 27.01$ Large Commercial 54.53$ 55.62$ Multi-Unit 40.50$ 41.31$ Fire Service 26.48$ 27.01$ Duplex-Residential 26.48$ 27.02$ Water Volume Rate per 1,000 Gallons Used: GPM=Gallons per Month First 5,000 GPM 5.68$ 5.80$ 5,000 - 10,000 GPM 5.92$ 6.04$ 10,001 - 75,000 GPM 6.39$ 6.51$ 75,001 - 1 Million GPM 6.71$ 6.84$ All over 1 Million 3.98$ 4.06$ Water Non-User Fees: 32% of 5,000 GPM - Residential Rate 13.32$ 13.60$ Legal Authorization: Ordinances, Effective dates: (01-01-2017-2021); (01-01-2015); (01-01-2014); (01-01- 2013); (01-01-2011); (07-01-2010); (07-01-2006); (07-01-2005); (07-01-2003); (07-01- 2002); (08-01-2001); (07-01-1998); (08-01-1997); (07-01-1992); (07-01-1991); (07-01- 1990); (07-01-1989); (08-01-1985); (07-08-1982); (06-20-1979) Salem City Code, Chapter 90, Division 2, Article IV, Section 90-257 158 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMISSIONER OF THE REVENUE COMMISSIONER OF THE REVENUE FEES YARD SALE/GARAGE SALE PERMIT FEE Assessing Department: Commissioner of the Revenue Collecting Department: Treasurer Description: Residents are required to secure a permit to hold a Yard Sale/Garage Sale in the City of Salem. The permits are good for three consecutive days (does not include Sunday). You will need to provide the name of the person having the yard sale, the location of the sale and the dates of the sale. Residents are permitted to have two sales per calendar year. Signs are not allowed to advertise or give directions. One sign is allowed in the front yard of the sale location during the sale. Permits will need to be displayed on the premises during the time of the sale. Rate or Fee Amount The fee for a Yard Sale/Garage Sale Permit is 5.00$ Legal Authorization: Ordinances, Effective dates: (10-07-1993) Charitable non-profit organization sales - 4 sales per calendar year; (09-07-1978) Resolutions: 1306 (03-13-2017) Salem City Code, Chapter 22, Article II, Section 22-83-83.1 159 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES ZONING CERTIFICATION LETTER FEE Assessing Department: Zoning Collecting Department: Treasurer Description: This is a certification letter responding to a specific request for information that certain property is being used in the proper (legal) way and if there are any violations. Rate or Fee Amount The fee for a Zoning Certification Letter is $ 100.00 Legal Authorization: Resolutions: 1299 (07-01-2016); 1253 (07-01-2014); 1050 (03-24-2005) this charge is for a background investigation for zoning and building compliance, not just zoning designation Salem City Code, Chapter 106, Article V, Section 106-512; Chapter 106, Section 106-508 160 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT PLANNING FEES ZONING ORDINANCE Assessing Department: Planning Collecting Department: N/A Description: This ordinance, and any amendments, have been adopted for the general purpose of implementing the Comprehensive Plan for the City of Salem, and for the purpose of promoting the health, safety and/or general welfare of the public. The Zoning Ordinance can be found on the City of Salem Community Development Department website: www.salemva.gov Rate or Fee Amount Available online No Charge Legal Authorization: Adopted by Salem City Council March 14, 2005-Effective date: July 1, 2005 Revised February 28, 2005 Revised February 10, 2005 Salem City Code, Chapter 106, Article I-VI, Sections 106-100-106-602.13 Code of Virginia, Title 15.2, Subtitle II, Chapter 22, Article 7, Section 15.2-2200 and the authority contained in Section 15.2-2280 and Section 15.2-2281 of the Code of Virginia, as amended. Comprehensive Plan: Adopted June 11, 2012 161 CITY OF SALEM, VIRGINIA BOOK OF RATES AND FEES COMMUNITY DEVELOPMENT ZONING FEES ZONING PERMIT FEE Assessing Department: Zoning Collecting Department: Treasurer Description: An application for a zoning permit and plans must be submitted with the appropriate information. All Building Permits are now required to have a zoning permit from the Community Development office before the building permit will be issued. Visit the City of Salem Community Development Department website for more information: www.salemva.gov or City Code, Chapter 106, Article V, Section 106-504- 106-520 Rate or Fee Amount The Zoning Permit Fee is $25.00 which includes PODS Legal Authorization: Ordinance, Effective date: (06-24-2021) Enforcement, Violation, Criminal and Civil penalties changed Resolutions: 1431 (07-01-2022); 1299 (07-01-2016); 1253 (07-01-2014) Budget Resolution Salem City Code, Chapter 106, Article V, Section 106-504 and 106-520 Item #6E Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Consider the adoption of Resolution 1431 regarding the Miscellaneous Fees for 2022-2023 SUBMITTED BY: Angela A. Sellers, Process Improvement/Business Efficiency Director SUMMARY OF INFORMATION: The Miscellaneous Fees are adopted each fiscal year along with the budget. FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommendation is to review and adopt Miscellaneous Fees Resolution 1431 for the 2022-2023 fiscal year IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 23, 2022: RESOLUTION 1431 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the following fees and policies for the 2022-2023 fiscal year be amended in the City of Salem effective July 1, 2022: DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 COMMUNITY DEVELOPMENT FEES: Appeal to Uniform Statewide Building Code $ 250.00 Board of Building Code Appeals Fee $200.00 and petitioner pays the full advertisement cost Boundary Line Adjustment or Vacation of Interior Lot Lines $ 75.00 Bridges – Overweight Permit $100.00 plus analysis cost Building Plan Review Commercial Construction (New or Expansion) 10% of permit fee or $30.00, whichever is greater to be paid when dropping plans off at the office Building Plan Review Residential $ 30.00 Building Plan Review with a Stormwater Plan $250.00 for under an acre Building Plan Re-Review $ 75.00 Certificate of Occupancy $ 30.00 Certificate of Occupancy Temporary $ 30.00 Chicken Permit $ 25.00 Commencing Work without a Building Permit Double of the permit up to $250.00 Demolition Permit Use the Uniform Statewide Building Code Table and is based on the cost of the demolition Elevator Inspection Fee $ 30.00 Erosion and Sediment Control $100.00 plus $50.00 per acre greater than one acre Erosion and Sediment Control Agreement in Lieu of Plan $ 50.00 2 DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Community Development Fees Continued Land Disturbing Fee $ 30.00 Litter Cleanup on Private Property Fee (See City Code under Nuisances; Chapter 94, Section 94.1-94.14 for applicable litter, trash or rubbish listed plus civil and criminal penalties. If nuisances not addressed by property owner a third party contractor will be hired and property owner will be billed). $ 25.00 administrative fee plus property owner will be billed for cleanup cost by a third party Home Occupation Review Fee (See Business License for cost of license.) $ 50.00 $25.00 one-time fee for initial review Manufactured Home Park Operation Permit $ 20.00 Mowing Personal Property Fee (See City Code under Nuisances; Chapter 94, Section 94.1- 94.14 for applicable weeds, plus civil and criminal penalties. If nuisances not addressed by property owner a third party contractor will be hired and property owner will be billed). $ 25.00 administrative fee plus property owner will be billed for cleanup cost by a third party Planning Unit Developments (PUD) Review and Approval $200.00 plus $25.00 per acre greater than one acre plus petitioner pays full advertisement cost Property Maintenance Code Compliance $ 30.00 Re-Inspection Code Compliance $ 30.00 Refund of Building Permit Retain $30.00 or 25% of the permit, whichever is higher Rezoning $200.00 plus $25.00 per acre greater than one acre plus petitioner pays full advertisement cost $1,000.00 (Legal ad cost included) 3 DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Community Development Fees Continued Right of Way Permit $50.00 for a 30- day permit $100.00 for a 60- day permit If worked started without a permit the cost is doubled Site Plan Approval $500.00 plus $25.00 per acre greater than one acre. This fee covers two reviews: the initial review and one re- review. A fee of $75.00 will be charged for additional reviews. Site Plan Approval (Minor) $150.00 Special Exception Permit and Use Not Provided $200.00 plus $25.00 per acre greater than one acre plus petitioner pays full advertisement cost $500.00 (Legal ad cost included) State Levy Tax on all Permit Fees (Pass through to the State) 2% Storm Water Appeal $ 200.00 Street and Alley Closure Review Fee $250.00 plus the cost of the advertising Subdivisions Minor (5 or less lots) $ 100.00 Subdivisions Major (6 or more lots or any subdivision involving the creation of public right of way) $220.00 plus $45.00 per lot Technology Fee (Assessed on most Building Permits, all Electrical Permits, most Mechanical Permits, All Plumbing Permits, most Sign Permits, some Stormwater Management Permits, all 30 and 60 Day Right of Way Permits, Small Cell Facilities and most Site Plans. 2% charged on most permits for the purpose of purchasing future software and hardware 4 DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Community Development Fees Continued Temporary Electric Inspection Fee $ 30.00 Variances (Board of Zoning Appeals) $200.00 plus petitioner pays full advertisement cost Zoning Certification Letter (Charge for background investigation for zoning and building compliance, not just zoning designation) $ 100.00 Zoning Permit $ 20.00 $25.00 GENERAL FEES: Return Check Charge $ 40.00 East Hill Cemetery Single Space for Burial $800.00 (no charge for Salem residents ages 0- 17) East Hill Cemetery Open/Close for full burial $ 800.00 East Hill Cemetery Open/Close for cremains $ 450.00 East Hill Cemetery Open/Close for children No charge (Salem residents ages 0- 17) Farmer’s Market - First-time Application – For all potential Vendors who have not submitted an application in 3 years, a one- time processing fee of $35.00 is required with the application. $ 35.00 Farmer’s Market Rental Daily Fee-Per day per space. $5.00 per week day, $10.00 on Saturday Farmer’s Market Rental Monthly Fee – Please indicate specific months on application $ 35.00 Farmer’s Market Rental Full Season - $30.00 per month for the full season (April 1- December 31). Two payments allowed - $135.00 due by April 1 and September 1. $ 270.00 Fireworks Permit $100.00 per event Fire/EMS Incident Reports $10.00 per request Police Fingerprints $ 10.00 Police Incident Reports $10.00 per request DESCRIPTION PRESENT FEE AMENDED FEE 5 2021-2022 2022-2023 General Fees Continued Taxicab Service Charge Fees: Application Fee $ 3.00 Renewal of License Fee $ 1.00 Background check for each application $ 20.00 Yard Sale Permit $ 5.00 FOIA Fees ( Freedom of Information Act): Staff member search time, charged at an estimated rate of $5.00 per quarter hour Computer search time, requests for materials which exist electronically, or transmission of electronic files are charged at the rate of $8.00 per quarter hour Attorney Fees Charged at current rate to the extent allowed by law Large format printing Actual cost for large print plus staff time rate estimated at $5.00 per quarter hour Electronic recordings Actual cost for electronic recordings plus staff time rate estimated at $5.00 per quarter hour Computer print outs $0.10 per page Photocopies (including those necessary to perform reactions) $0.10 per page Incidental out-of-pocket costs necessary to assemble the records (ex: phone, postage or courier charges) Will be itemized If the requester has asked for an advanced determination of the cost, or if the cost exceed $200.00, the requester shall be notified in advance. The City Manager may, before continuing to process the request, require the requester to agree to payment of a deposit not to exceed the amount of the advance determination. DESCRIPTION PRESENT FEE AMENDED FEE 6 2021-2022 2022-2023 Library Fines and Fees: Adult material except hot items: video’s and games $0.20 per day; $5.00 maximum $0.00 (Patron will be billed for cost to replace the item) All Hot items: video’s and games $1.00 per day; $5.00 maximum $0.00 (Patron will be billed for cost to replace the item) Children’s material except hot items: video’s and games $0.20 per day; $1.00 maximum $0.00 Patron will be billed for cost to replace the item) Damaged or missing CD or DVD case $ 1.00 Fax Services $3.00 for the first page; $1.00 per additional page $1.00 per fax job sent; $.50 each page received Interlibrary Loan Fee $4.00 per item Lost books on CD-Adult or Children Retail cost plus processing fee of $5.00 Lost items Retail cost plus processing fee of $5.00 Lost Music Retail cost plus processing fee of $5.00 Lost Video’s or DVD’s Retail cost plus processing fee of $5.00 Missing barcode $ 0.25 Notary Fee $5.00 per notary Out-of-State Library Card $15.00 per year Photocopies $0.20 per page Printing Services Black/White $0.20 per page; Color $0.50 per page Processing fee for lost items-except paperbacks $ 5.00 Processing fee for lost paperbacks $ 1.00 Replacement CD Audio Book $ 10.00 Replacement Library Card $ 1.00 $0.00 Temporary Library Card (Non-resident) No charge DESCRIPTION PRESENT FEE AMENDED FEE 7 2021-2022 2022-2023 General Fees Continued Sidewalk Dining Permit $ 100.00 Parks and Recreation Fees: Adult Sports Team Participation Fee $350.00 – Softball and Basketball $400.00 – Touch Football Participation Fee (Non-resident/Tuition Students only) $50.00 per sport Sports Uniform Fee $40.00 per sport Late Registration for all youth sports $ 25.00 Youth Summer Camps-Baseball, Basketball, Cheerleading, Football, Lacrosse, Soccer, Softball, Tennis and Volleyball $10.00 per participant Taliaferro Complex Facility Fee $1.00 on tickets equal to or > $8.01 $0.50 on tickets equal to or < $8.00 Sanitation Fees: Bulk Collection/Pickup If the debris placed to be picked up becomes a health, safety or nuisance, then the city will charge $250.00 plus $25.00 administrative fee up to one hour, plus $200.00 each additional hour. No charge otherwise. Dumpster Collection Fees: Dumpster Collection Fee-per dumpster, collected on a weekly schedule $ 24.00 Dumpster Once a Week Pickup $ 104.00 Dumpster Twice a Week Pickup $ 208.00 Dumpster Three Times a Week Pickup $ 312.00 DESCRIPTION PRESENT FEE AMENDED FEE 8 2021-2022 2022-2023 General Fees Continued Sanitation Fees: Dumpster Collection Fees continued Dumpster Four Times a Week Pickup $ 416.00 Dumpster Five Times a Week Pickup $ 520.00 Dumpster Service-Collection Fee for Extra Pickup with a Contract $ 28.00 No Charge for companies participating in City’s Cardboard Recycling Program No Charge Dumpster Service-Collection Fee for each call-in not on a contract $ 50.00 Lease of Dumpster-monthly $ 14.00 $17.00 Purchase a Dumpster $ 1,800.00 Toter Purchase Fee (additional toter) $ 65.00 each Toter Replacement Fee (first toter) $10.00 per month $1.00 per month if qualify for Tax Relief for the Elderly or Veteran Relief from the Commissioner of the Revenue Office UTILITY FEES: Bulk Water Charge $50.00 plus $5.00 per 1,000 gallons Fire Hydrant Connection Fees: Deposit $500.00 for use of a back flow meter. This is refunded when the meter if returned, pending any outstanding charges owed the city or damage to the returned meter. Connection fee $ 10.00 DESCRIPTION PRESENT FEE AMENDED FEE 9 2021-2022 2022-2023 Utilities Fees Continued Fire Hydrant Connection Fees continued Water Usage The rate of the small commercial rate with a base fee plus the rate per 1,000 gallons used per month: See the City of Salem Water and Sewer Rates on their website: www.salemva.gov Minimum charged 10,000 gallons will be charged per month. Any water used over 10,000 gallons will be charged at actual gallons used per month. Cost to move the meter Contractor is not allowed to move the meter and the cost for the city to move the meter is $10.00 each occurrence. Locate Lateral in Existing Sewer $250.00 plus $100.00 per hour Low Pressure Complaint (If not within City system) $ 100.00 Meter Check for Accuracy-Electric $50.00 (payment of fee is required for this service and will be refunded if the degree of error is greater than 2%) Meter Re-reads $10.00 for a second trip Penalty for Late Payment $5.00 per service if residential or 5% of bill if commercial or 10 industrial. DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Utility Fees Continued Reconnect Fee for Non-Payment $25.00 for Residential or Small General Service $75.00 for Residential or Small General Service if done after hours or weekends All other customers will be charged the cost of making the reconnection, with a minimum of $250.00 Customers where service has been disconnected for fraudulent use of electricity or where access to the meter has been denied will be actual cost of making the reconnection, with a minimum of $250.00 Approved in the Electric Book of Rates Sewer Availability Fees: 5/8” or ¾” Water Meter Size $ 1,000.00 1” Water Meter Size $ 2,000.00 1 ½” Water Meter Size $ 3,000.00 2” Water Meter Size $ 6,000.00 3” Water Meter Size $ 12,000.00 4” Water Meter Size $ 20,000.00 11 6” Water Meter Size $ 40,000.00 8” Water Meter Size $ 75,000.00 DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Utility Fees Continued Sewer Backup Complaint (if not found in City System) $ 200.00 Sewer Cleanout Installation Contact Sewer Department for a 50/50 contract Sewer Connection Fees: 6” or smaller – based on lateral diameter The greater of $2,100.00 or actual cost plus 29% Larger than a 6” – based on lateral diameter The greater of $2,100.00 or actual cost plus 29% Shut off Water Service at Meter after hours $ 100.00 Utility Turn on Fees for Electric/Water Service $ 10.00 per service Water Availability Fees: 5/8” or ¾” Water Meter Size $ 2,000.00 1” Water Meter Size $ 4,000.00 1 ½ “ Water Meter Size $ 7,000.00 2” Water Meter Size $ 13,000.00 3” Water Meter Size $ 25,000.00 4” Water Meter Size $ 40,000.00 6” Water Meter Size $ 80,000.00 8” Water Meter Size $155,000.00 Water Connection Fees: 5/8” or ¾” Water Meter Size $ 1,500.00 1” Water Meter Size $ 1,800.00 1 ½” Water Meter Size $ 2,700.00 2” Water Meter Size $ 3,300.00 Larger than 2” Water Meter Size Actual cost plus 29% 12 DESCRIPTION PRESENT FEE 2021-2022 AMENDED FEE 2022-2023 Utility Fees Continued Water Connection Fees for Water Service Laterals Installed by Subdivider: 5/8” or ¾” Water Meter Size $ 900.00 1” Water Meter Size $ 1,080.00 1 ½” Water Meter Size $ 1,620.00 2” Water Meter Size $ 1,980.00 Larger than 2” Water Meter Size Actual cost plus 29% Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders William D. Jones Byron Randolph Foley James W. Wallace, III Reneé F. Turk ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6F Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Resolution adopting the City Job Class List and Pay Scale SUBMITTED BY: Rosemarie B. Jordan, Finance Director SUMMARY OF INFORMATION: The City annually approves the schematic list of job classes and the pay scale that is included in the budget. The attached pay scale reflects an increase of 2% for each range and changes in the grades for certain positions. STAFF RECOMMENDATION: Staff recommends approving the attached resolution that adopts the schematic list of job classes and the pay scale for FY2022-2023. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, MAY 23, 2022: RESOLUTION 1432 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that the following schematic list of job classes and pay ranges adopted by Resolution 1381 on May 24, 2021, shall be amended and be a part of the 2022-2023 fiscal year budget; and the effective date of the implementation of this pay plan shall be July 1, 2022: Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Range Min Mid Max 10 21,338.17$ 27,846.31$ 34,354.45$ 11 22,618.46$ 29,517.09$ 36,415.72$ 12 23,975.57$ 31,288.11$ 38,600.66$ 13 25,414.10$ 33,165.40$ 40,916.70$ 14 26,938.95$ 35,155.32$ 43,371.70$ 15 28,555.28$ 37,264.64$ 45,974.01$ 16 30,268.60$ 39,500.52$ 48,732.45$ 17 32,084.72$ 41,870.55$ 51,656.39$ 18 34,009.80$ 44,382.79$ 54,755.78$ 19 36,050.39$ 47,045.75$ 58,041.12$ 20 38,213.41$ 49,868.50$ 61,523.59$ 21 40,506.21$ 52,860.61$ 65,215.01$ 22 42,936.59$ 56,032.25$ 69,127.91$ 23 45,512.78$ 59,394.18$ 73,275.58$ 24 48,243.55$ 62,957.83$ 77,672.12$ 25 51,138.16$ 66,735.30$ 82,332.44$ 26 54,206.45$ 70,739.42$ 87,272.39$ 27 57,458.84$ 74,983.79$ 92,508.73$ 28 60,906.37$ 79,482.81$ 98,059.26$ 29 64,560.75$ 84,251.78$ 103,942.81$ 30 68,434.40$ 89,306.89$ 110,179.38$ 31 72,540.46$ 94,665.30$ 116,790.14$ 32 76,892.89$ 100,345.22$ 123,797.55$ 33 81,506.46$ 106,365.93$ 131,225.40$ 34 86,396.85$ 112,747.89$ 139,098.93$ City of Salem, Virginia Pay Scale for Fiscal Year 2022-2023 Title Grade Min Mid Max Account Services Supervisor 24 48,243.55$ 62,957.83$ 77,672.12$ Accountant 22 42,936.59$ 56,032.25$ 69,127.91$ Accounting Assistant 17 32,084.72$ 41,870.55$ 51,656.39$ Accounting Manager 28 60,906.37$ 79,482.81$ 98,059.26$ Accounting Technician 19 36,050.39$ 47,045.75$ 58,041.12$ Accreditation Manager 23 45,512.78$ 59,394.18$ 73,275.58$ Administrative Assistant 16 30,268.60$ 39,500.52$ 48,732.45$ Animal Control Officer 22 42,936.59$ 56,032.25$ 69,127.91$ Animal Shelter Manager 24 48,243.55$ 62,957.83$ 77,672.12$ Animal Shelter Worker 13 25,414.10$ 33,165.40$ 40,916.70$ Applications Manager 30 68,434.40$ 89,306.89$ 110,179.38$ Assistant Chef 16 30,268.60$ 39,500.52$ 48,732.45$ Assistant Chief WTP Operator 23 45,512.78$ 59,394.18$ 73,275.58$ Assistant Commonwealth Attorney 29 64,560.75$ 84,251.78$ 103,942.81$ Assistant Director of Civic Facilities 30 68,434.40$ 89,306.89$ 110,179.38$ Assistant Director of Electric Utility 32 76,892.89$ 100,345.22$ 123,797.55$ Assistant Director of Finance 31 72,540.46$ 94,665.30$ 116,790.14$ Assistant Director of Human Resources 29 64,560.75$ 84,251.78$ 103,942.81$ Assistant Director of Parks & Recreation 30 68,434.40$ 89,306.89$ 110,179.38$ Assistant Director of Streets and GM-Street Superintendent 31 72,540.46$ 94,665.30$ 116,790.14$ Assistant Director of Water and Sewer 30 68,434.40$ 89,306.89$ 110,179.38$ Assistant Food and Beverage Manager 22 42,936.59$ 56,032.25$ 69,127.91$ Assistant Recreation Program Supervisor 20 38,213.41$ 49,868.50$ 61,523.59$ Assistant to the City Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Assistant Utility Lines Manager 23 45,512.78$ 59,394.18$ 73,275.58$ Assistant Utility Maintenance Manager 23 45,512.78$ 59,394.18$ 73,275.58$ Automotive Mechanic 19 36,050.39$ 47,045.75$ 58,041.12$ Automotive Service Worker 14 26,938.95$ 35,155.32$ 43,371.70$ Box Office Supervisor 21 40,506.21$ 52,860.61$ 65,215.01$ Building Engineer 25 51,138.16$ 66,735.30$ 82,332.44$ Building Maintenance Assistant 16 30,268.60$ 39,500.52$ 48,732.45$ Building Maintenance Superintendent 26 54,206.45$ 70,739.42$ 87,272.39$ Building Maintenance Technician I 19 36,050.39$ 47,045.75$ 58,041.12$ Building Maintenance Technician II 21 40,506.21$ 52,860.61$ 65,215.01$ Building Maintenance Technician III 23 45,512.78$ 59,394.18$ 73,275.58$ Building Official 28 60,906.37$ 79,482.81$ 98,059.26$ Business Analyst I 21 40,506.21$ 52,860.61$ 65,215.01$ Business Analyst II 23 45,512.78$ 59,394.18$ 73,275.58$ Business Analyst III 25 51,138.16$ 66,735.30$ 82,332.44$ Buyer 21 40,506.21$ 52,860.61$ 65,215.01$ Captain Deputy Sheriff 29 64,560.75$ 84,251.78$ 103,942.81$ Chef 21 40,506.21$ 52,860.61$ 65,215.01$ Chemist 23 45,512.78$ 59,394.18$ 73,275.58$ Chief Deputy Commissioner of the Revenue 26 54,206.45$ 70,739.42$ 87,272.39$ Chief Deputy Court Clerk I 27 57,458.84$ 74,983.79$ 92,508.73$ City of Salem, Virginia List of Positions for Fiscal Year 2022-2023 Title Grade Min Mid Max City of Salem, Virginia List of Positions for Fiscal Year 2022-2023 Chief Deputy Treasurer 26 54,206.45$ 70,739.42$ 87,272.39$ Chief of Police 34 86,396.85$ 112,747.89$ 139,098.93$ Chief WTP Operator 25 51,138.16$ 66,735.30$ 82,332.44$ Children's Services Supervisor 25 51,138.16$ 66,735.30$ 82,332.44$ City Assessor 32 76,892.89$ 100,345.22$ 123,797.55$ City Engineer 30 68,434.40$ 89,306.89$ 110,179.38$ City Garage Supervisor 23 45,512.78$ 59,394.18$ 73,275.58$ City Horticulturist 26 54,206.45$ 70,739.42$ 87,272.39$ Civic Center Booking Coordinator 17 32,084.72$ 41,870.55$ 51,656.39$ Civic Center Events & Production Manager 28 60,906.37$ 79,482.81$ 98,059.26$ Civic Center Events Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Civic Center Mechanic 22 42,936.59$ 56,032.25$ 69,127.91$ Civic Center Operations Supervisor 21 40,506.21$ 52,860.61$ 65,215.01$ Civic Center Operations Worker 15 28,555.28$ 37,264.64$ 45,974.01$ Civic Center Public Relations Associate 16 30,268.60$ 39,500.52$ 48,732.45$ Civic Facilities Sales Representative 22 42,936.59$ 56,032.25$ 69,127.91$ Civil Engineer I 23 45,512.78$ 59,394.18$ 73,275.58$ Civil Engineer II 26 54,206.45$ 70,739.42$ 87,272.39$ Code Compliance Investigator I 19 36,050.39$ 47,045.75$ 58,041.12$ Codes Enforcement Officer I 19 36,050.39$ 47,045.75$ 58,041.12$ Codes Enforcement Officer II 21 40,506.21$ 52,860.61$ 65,215.01$ Communications Specialist 22 42,936.59$ 56,032.25$ 69,127.91$ Construction Inspector 20 38,213.41$ 49,868.50$ 61,523.59$ Construction Project Manager 25 51,138.16$ 66,735.30$ 82,332.44$ Crime Analyst 19 36,050.39$ 47,045.75$ 58,041.12$ Custodian 11 22,618.46$ 29,517.09$ 36,415.72$ Deputy Chief of Police 32 76,892.89$ 100,345.22$ 123,797.55$ Deputy City Clerk-Executive Assistant 22 42,936.59$ 56,032.25$ 69,127.91$ Deputy Commonwealth Attorney 32 76,892.89$ 100,345.22$ 123,797.55$ Deputy Court Clerk II 17 32,084.72$ 41,870.55$ 51,656.39$ Deputy Court Clerk III 21 40,506.21$ 52,860.61$ 65,215.01$ Deputy Fire Chief 31 72,540.46$ 94,665.30$ 116,790.14$ Deputy Registrar 19 36,050.39$ 47,045.75$ 58,041.12$ Deputy Sheriff I 21 40,506.21$ 52,860.61$ 65,215.01$ Deputy Sheriff II 23 45,512.78$ 59,394.18$ 73,275.58$ Deputy Treasurer I 13 25,414.10$ 33,165.40$ 40,916.70$ Deputy Treasurer II 15 28,555.28$ 37,264.64$ 45,974.01$ Director of Civic Facilities 33 81,506.46$ 106,365.93$ 131,225.40$ Director of Communications 31 72,540.46$ 94,665.30$ 116,790.14$ Director of Community Development 33 81,506.46$ 106,365.93$ 131,225.40$ Director of Economic Development 33 86,396.85$ 112,747.89$ 139,098.93$ Director of Electric Utility 34 86,396.85$ 112,747.89$ 139,098.93$ Director of Finance 34 86,396.85$ 112,747.89$ 139,098.93$ Director of Human Resources 33 81,506.46$ 106,365.93$ 131,225.40$ Director of Parks and Recreation 32 76,892.89$ 100,345.22$ 123,797.55$ Director of Streets and General Maintenance 33 81,506.46$ 106,365.93$ 131,225.40$ Title Grade Min Mid Max City of Salem, Virginia List of Positions for Fiscal Year 2022-2023 Director of Technology 33 81,506.46$ 106,365.93$ 131,225.40$ Director of Water and Sewer 33 81,506.46$ 106,365.93$ 131,225.40$ Economic Development Support Specialist 19 36,050.39$ 47,045.75$ 58,041.12$ Electric Line Crew Leader 28 60,906.37$ 79,482.81$ 98,059.26$ Electric Line Supervisor 29 64,560.75$ 84,251.78$ 103,942.81$ Electric Line Technician I 23 45,512.78$ 59,394.18$ 73,275.58$ Electric Line Technician II 26 54,206.45$ 70,739.42$ 87,272.39$ Electric Meter Technician 19 36,050.39$ 47,045.75$ 58,041.12$ Electrical Engineer 31 72,540.46$ 94,665.30$ 116,790.14$ Electrical Engineering Technician 25 51,138.16$ 66,735.30$ 82,332.44$ EMS Billing Specialist 17 32,084.72$ 41,870.55$ 51,656.39$ EMS Captain 27 57,458.84$ 74,983.79$ 92,508.73$ EMS Coordinator 29 64,560.75$ 84,251.78$ 103,942.81$ Equipment Operator I 16 30,268.60$ 39,500.52$ 48,732.45$ Equipment Operator II 18 34,009.80$ 44,382.79$ 54,755.78$ Equipment Operator III 20 38,213.41$ 49,868.50$ 61,523.59$ Evidence Technician 18 34,009.80$ 44,382.79$ 54,755.78$ Financial Services Supervisor 25 51,138.16$ 66,735.30$ 82,332.44$ Fire Administrative Captain 27 57,458.84$ 74,983.79$ 92,508.73$ Fire and EMS Training Officer 29 64,560.75$ 84,251.78$ 103,942.81$ Fire Battalion Chief Administration 29 64,560.75$ 84,251.78$ 103,942.81$ Fire Battalion Chief Operations 29 64,560.75$ 84,251.78$ 103,942.81$ Fire Captain 27 57,458.84$ 74,983.79$ 92,508.73$ Fire Chief 34 86,396.85$ 112,747.89$ 139,098.93$ Firefighter EMT 22 42,936.59$ 56,032.25$ 69,127.91$ Firefighter Paramedic 24 48,243.55$ 62,957.83$ 77,672.12$ Fleet Management Superintendent 26 54,206.45$ 70,739.42$ 87,272.39$ Food and Beverage Manager 26 54,206.45$ 70,739.42$ 87,272.39$ GIS Analyst 23 45,512.78$ 59,394.18$ 73,275.58$ GIS Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Human Resource Technician 19 36,050.39$ 47,045.75$ 58,041.12$ Human Resources Specialist 21 40,506.21$ 52,860.61$ 65,215.01$ Inventory Assistant 16 30,268.60$ 39,500.52$ 48,732.45$ Inventory Technician 18 34,009.80$ 44,382.79$ 54,755.78$ Inventory and Procurement Specialist 19 36,050.39$ 47,045.75$ 58,041.12$ Laborer 12 23,975.57$ 31,288.11$ 38,600.66$ Lead Lineman 27 57,458.84$ 74,983.79$ 92,508.73$ Legal Administrator 22 42,936.59$ 56,032.25$ 69,127.91$ Librarian 24 48,243.55$ 62,957.83$ 77,672.12$ Library Director 31 72,540.46$ 94,665.30$ 116,790.14$ Library Technician 15 28,555.28$ 37,264.64$ 45,974.01$ Lieutenant Deputy Sheriff 28 60,906.37$ 79,482.81$ 98,059.26$ Maintenance-Construction Worker I 14 26,938.95$ 35,155.32$ 43,371.70$ Maintenance-Construction Worker II 15 28,555.28$ 37,264.64$ 45,974.01$ Major Deputy Sheriff 31 72,540.46$ 94,665.30$ 116,790.14$ Master Deputy Sheriff 24 48,243.55$ 62,957.83$ 77,672.12$ Title Grade Min Mid Max City of Salem, Virginia List of Positions for Fiscal Year 2022-2023 Meter Reader 17 32,084.72$ 41,870.55$ 51,656.39$ Meter Service Supervisor 22 42,936.59$ 56,032.25$ 69,127.91$ Network Administrator 24 48,243.55$ 62,957.83$ 77,672.12$ Organizational Development and Training Coordinator 27 57,458.84$ 74,983.79$ 92,508.73$ Paralegal 19 36,050.39$ 47,045.75$ 58,041.12$ Parks and Recreation Superintendent 28 60,906.37$ 79,482.81$ 98,059.26$ Payroll Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Payroll Technician 20 38,213.41$ 49,868.50$ 61,523.59$ Permit Technician 19 36,050.39$ 47,045.75$ 58,041.12$ Planner I 25 51,138.16$ 66,735.30$ 82,332.44$ Planner II 27 57,458.84$ 74,983.79$ 92,508.73$ Planning and Zoning Administrator 28 60,906.37$ 79,482.81$ 98,059.26$ Police Captain 30 68,434.40$ 89,306.89$ 110,179.38$ Police Lieutenant 28 60,906.37$ 79,482.81$ 98,059.26$ Police Officer 22 42,936.59$ 56,032.25$ 69,127.91$ Police Records Specialist 16 30,268.60$ 39,500.52$ 48,732.45$ Police Sergeant 26 54,206.45$ 70,739.42$ 87,272.39$ Process Improvement-Business Efficiency Director 32 76,892.89$ 100,345.22$ 123,797.55$ Project Manager 29 64,560.75$ 84,251.78$ 103,942.81$ Real Estate Appraiser 23 45,512.78$ 59,394.18$ 73,275.58$ Recreation Maintenance Worker 15 28,555.28$ 37,264.64$ 45,974.01$ Recreation Program Supervisor I 21 40,506.21$ 52,860.61$ 65,215.01$ Recreation Program Supervisor II 22 42,936.59$ 56,032.25$ 69,127.91$ Recreation Site Supervisor 19 36,050.39$ 47,045.75$ 58,041.12$ Risk Manager 24 48,243.55$ 62,957.83$ 77,672.12$ Sanitation Equipment Operator 18 34,009.80$ 44,382.79$ 54,755.78$ Sanitation Superintendent 26 54,206.45$ 70,739.42$ 87,272.39$ Sanitation Worker 15 28,555.28$ 37,264.64$ 45,974.01$ Scanning-Imaging Technician 16 30,268.60$ 39,500.52$ 48,732.45$ Senior Accountant 24 48,243.55$ 62,957.83$ 77,672.12$ Senior Administrative Assistant 18 34,009.80$ 44,382.79$ 54,755.78$ Senior Animal Control Officer 24 48,243.55$ 62,957.83$ 77,672.12$ Senior Automotive Mechanic 21 40,506.21$ 52,860.61$ 65,215.01$ Senior Firefighter EMT 23 45,512.78$ 59,394.18$ 73,275.58$ Senior Firefighter Paramedic 25 51,138.16$ 66,735.30$ 82,332.44$ Senior Librarian 25 51,138.16$ 66,735.30$ 82,332.44$ Senior Library Assistant 17 32,084.72$ 41,870.55$ 51,656.39$ Senior Meter Reader 19 36,050.39$ 47,045.75$ 58,041.12$ Senior Police Officer 24 48,243.55$ 62,957.83$ 77,672.12$ Senior Programmer Analyst 28 60,906.37$ 79,482.81$ 98,059.26$ Senior Real Estate Appraiser 25 51,138.16$ 66,735.30$ 82,332.44$ Senior Tax Technician 15 28,555.28$ 37,264.64$ 45,974.01$ Senior Telecommunicator 20 38,213.41$ 49,868.50$ 61,523.59$ Senior WTP Operator 22 42,936.59$ 56,032.25$ 69,127.91$ Sergeant Deputy Sheriff 26 54,206.45$ 70,739.42$ 87,272.39$ Small Engine Mechanic 18 34,009.80$ 44,382.79$ 54,755.78$ Title Grade Min Mid Max City of Salem, Virginia List of Positions for Fiscal Year 2022-2023 SPO - Traffic Officer 24 48,243.55$ 62,957.83$ 77,672.12$ Stormwater Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Streets Crew Supervisor 22 42,936.59$ 56,032.25$ 69,127.91$ Survey Crew Member 15 28,555.28$ 37,264.64$ 45,974.01$ Tax Specialist 17 32,084.72$ 41,870.55$ 51,656.39$ Tax Supervisor 19 36,050.39$ 47,045.75$ 58,041.12$ Technical Services Supervisor 25 51,138.16$ 66,735.30$ 82,332.44$ Technology Manager 30 68,434.40$ 89,306.89$ 110,179.38$ Technology Support Specialist 23 45,512.78$ 59,394.18$ 73,275.58$ Telecommunications Manager 26 54,206.45$ 70,739.42$ 87,272.39$ Telecommunicator I 17 32,084.72$ 41,870.55$ 51,656.39$ Telecommunicator II 19 36,050.39$ 47,045.75$ 58,041.12$ Traffic Signal Technician 23 45,512.78$ 59,394.18$ 73,275.58$ Transfer Clerk 19 36,050.39$ 47,045.75$ 58,041.12$ Tree Trimmer 18 34,009.80$ 44,382.79$ 54,755.78$ Utility Asset Manager 28 60,906.37$ 79,482.81$ 98,059.26$ Utility Billing Specialist 20 38,213.41$ 49,868.50$ 61,523.59$ Utility Lines Crew Supervisor 22 42,936.59$ 56,032.25$ 69,127.91$ Utility Lines Manager 25 51,138.16$ 66,735.30$ 82,332.44$ Utility Lines Technician I 16 30,268.60$ 39,500.52$ 48,732.45$ Utility Lines Technician II 18 34,009.80$ 44,382.79$ 54,755.78$ Utility Locator 19 36,050.39$ 47,045.75$ 58,041.12$ Utility Maintenance Manager 25 51,138.16$ 66,735.30$ 82,332.44$ Utility Maintenance Mechanic 21 40,506.21$ 52,860.61$ 65,215.01$ Utility Maintenance Technician 19 36,050.39$ 47,045.75$ 58,041.12$ Water Meter Mechanic 18 34,009.80$ 44,382.79$ 54,755.78$ WTP Operator Class I 20 38,213.41$ 49,868.50$ 61,523.59$ WTP Operator Class II 18 34,009.80$ 44,382.79$ 54,755.78$ WTP Operator Class III 16 30,268.60$ 39,500.52$ 48,732.45$ WTP Operator Trainee 15 28,555.28$ 37,264.64$ 45,974.01$ Item #6G Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Hold a public hearing on the proposed budget for fiscal year 2022-2023 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: This time has been set aside for a public hearing on the proposed annual budget for fiscal year 2022-2023. The proposed budget was presented to the City Council on April 8, 2022 and advertised in the Salem Times Register on May 12th and May 19th, 2022. A copy of the proposed budget was made available on the City website http://www.salemva.gov/Departments/Finance. The School’s budget is included in the overall City budget. STAFF RECOMMENDATION: Conduct the public hearing. Item #6H Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Resolution approving the Salem City Schools fiscal year 2022-2023 budget SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2022-2023 budget for the Salem City Schools. The budget was approved by the School Board on March 22, 2022. The proposed budget is available for review on the School’s website at https://go.boarddocs.com/vsba/slmsdva/Board.nsf/Public. The approval of the FY 2022-2023 budget for Salem City Schools is being requested to fulfill our legal requirement of approving the budget. The budget is prepared for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. STAFF RECOMMENDATION: Staff recommends approving the attached resolution approving the budget for Salem City Schools for the 2022-2023 fiscal year. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 23, 2022: RESOLUTION 1433 A RESOLUTION APPROVING THE SALEM CITY SCHOOLS FISCAL YEAR 2022-2023 BUDGET WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the City shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, the Salem City School Board approved their fiscal year 2022-2023 budget on March 22, 2022, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA that the Salem City Schools budget for the fiscal year 2022-2023 as shown on the attached schedules is hereby approved. Upon a call for an aye and a nay vote, the same stood as follows: John R. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renée F. Turk – ATTEST: _________________ H. Robert Light Clerk of Council City of Salem, Virginia Item #6I Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Consider on first reading the ordinance adopting the fiscal year 2022- 2023 budget SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The adoption of the FY 2022-2023 budget is being requested to fulfill our legal requirement of adopting and having a first and second reading of the adoption ordinance before July 1. Approval of the City budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the approval of the second reading of the FY 2022-2023 appropriation ordinance. Attached are revisions to the proposed budget that was presented on April 8, 2022. Also attached is the ordinance adopting the fiscal year 2022-2023 budget for the City of Salem. STAFF RECOMMENDATION: Staff recommends approving the attached ordinance for adoption of the budget for the 2022- 2023 fiscal year. AN ORDINANCE ADOPTING THE BUDGET FOR THE CITY OF SALEM, VIRGINIA FOR THE FISCAL YEAR BEGINNING JULY 1, 2022. WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the City shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, the budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues for the ensuing year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 23, 2022; NOW THEREFORE, be it ordained by the Council of the City of Salem Virginia that the budget for fiscal year beginning July 1, 2022 is hereby adopted. This ordinance shall be in full force and effect on and after July 1, 2022. Upon a call for an aye and a nay vote, the same stood as fol lows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – Passed: Effective: /s/ Renee F. Turk Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Revenue Budget Originally Presented  $   109,403,557  10‐012‐0100‐40200 Designation Of Beginning Fund Balance           1,900,000  10‐012‐0100‐45240 Concessions Rentals                 (4,500) 10‐012‐0100‐48360 VJCCCA Grant               (52,851) 10‐012‐0100‐49975 Transfer From Special Revenue Fund             (366,122) 10‐053‐0100‐48398 State Grants ‐ Tourism                 25,000  General Fund Revenue Budget‐Adjusted  $  110,905,084  Expenditure Budget Originally Presented  $   109,403,557  10‐010‐1241‐51100 Salaries‐Regular                     (736) 10‐010‐1241‐52100 FICA                       (56) 10‐010‐1241‐52200 VRS Retirement                     (150) 10‐010‐1241‐52400 VRS Life Insurance                         (9) 10‐010‐1241‐52450 Disability Insurance                         (4) 10‐012‐1242‐58025 Software               375,000  10‐012‐5355‐51100 Salaries‐Regular               (38,949) 10‐012‐5355‐52100 FICA                 (2,980) 10‐012‐5355‐52200 VRS Retirement                 (7,918) 10‐012‐5355‐52300 Health Insurance                 (8,444) 10‐012‐5355‐52350 Dental Insurance                     (398) 10‐012‐5355‐52400 VRS Life Insurance                     (464) 10‐012‐5355‐55722 Payment to Roanoke Co                   9,418  10‐012‐5355‐56001 Office Supplies                 (3,116) 10‐012‐6101‐59420 Transfer To Debt Service 1                          10‐012‐8150‐55677 Salem Economic Development Authority 30,000                10‐012‐9100‐59410 Transfer To Capital Projects (366,122)             10‐012‐9102‐59420 Transfer To Debt Service 355,758              10‐012‐9104‐51900 Vacancy Savings (200,000)             10‐012‐9110‐59500 Contingency             (189,304) 10‐012‐9110‐59520 Reserve For Capital (751,000)             10‐016‐1251‐58006 Computer Equipment 655,000              10‐018‐1252‐58004 Motor Vehicles And Equipment 315,000              10‐018‐4200‐58014 Infrastructure Improvements 15,000                10‐018‐4230‐58004 Motor Vehicles And Equipment 295,000              10‐018‐4250‐58001 Machinery And Equipment 125,000              10‐018‐4310‐58004 Motor Vehicles And Equipment 36,000                10‐030‐3110‐58002 Furniture And Fixtures > $5,000 6,000                  10‐030‐3110‐58004 Motor Vehicles And Equipment 159,000              10‐030‐3510‐58004 Motor Vehicles And Equipment 61,000                10‐032‐3210‐58004 Motor Vehicles And Equipment 150,000              10‐032‐3210‐58025 Software 190,000              10‐042‐3410‐58004 Motor Vehicles And Equipment 35,000                10‐053‐7205‐58001 Machinery And Equipment 60,000                10‐053‐7210‐58014 Infrastructure Improvements 89,500                10‐053‐8170‐55859 State Grants 25,000                10‐070‐7110‐58004 Motor Vehicles And Equipment 14,000                General Fund Budget for FY2022‐2023 10‐070‐7114‐58001 Machinery And Equipment 28,000                10‐070‐7117‐58001 Machinery And Equipment 9,500                  10‐070‐7135‐58009 Building Improvements 8,000                  10‐080‐8110‐58004 Motor Vehicles And Equipment 25,000                General Fund Expenditure Budget‐Adjusted 110,905,084$    Revenue Budget Originally Presented 30,349,731$      American Rescue Plan Act Funding 814,900              Special Revenue Fund Revenue Budget‐Adjusted 31,164,631$      Expense Budget Originally Presented 30,349,731$      Stormwater Improvements (1,200,000)         Contingency 1,306,122           Transfer to General Fund (366,222)             Transfer to Sewer Fund 1,075,000           Special Revenue Fund Revenue Budget‐Adjusted 31,164,631$      Revenue Budget Originally Presented 5,515,968$        Transfer from General Fund 355,758              Debt Service Fund Revenue Budget‐Adjusted  $       5,871,726  Expense Budget Originally Presented 5,515,968$        City Debt Service ‐ Principal 590,000              City Debt Service ‐ Interest (234,242)             Debt Service Fund Expense Budget‐Adjusted  $       5,871,726  Revenue Budget Originally Presented 13,446,000$      Transfer from Other Funds 1,075,000           Sewer Fund Revenue Budget‐Adjusted 14,521,000$      Expense Budget Originally Presented 13,446,000$      Sewer System Rehab Roanoke River Upper 700,000              Wiley Court Sewer Upgrades 375,000              Sewer Fund Expense Budget‐Adjusted 14,521,000$      Revenue Budget Originally Presented 759,079$            55‐055‐0050‐44801 Catering Sales‐Food 1,900                  55‐055‐0050‐44802 Service Charge 1,016                  55‐055‐0054‐44820 Concession Sales (16,000)               55‐055‐0054‐44822 Other Income (500)                    Catering Fund Revenue Budget‐Adjusted 745,495$            Catering Fund Budget for FY2022‐2023 Debt Service Fund Budget for FY2022‐2023 Special Revenue Fund Budget for FY2022‐2023 Sewer Fund Budget for FY2022‐2023 Expense Budget Originally Presented 759,079$            55‐055‐0051‐51105 Salaries‐Management 9,549                  55‐055‐0051‐52100 FICA 730                      55‐055‐0051‐52200 VRS Retirement 3,205                  55‐055‐0051‐52300 Health Insurance 1,277                  55‐055‐0051‐52350 Dental Insurance 64                        55‐055‐0051‐52400 VRS Life Insurance 188                      55‐055‐0055‐51105 Salaries‐Management (9,549)                 55‐055‐0055‐51305 Part‐Time Salaries‐Food Service/Concession Stand (4,200)                 55‐055‐0055‐52100 FICA (1,052)                 55‐055‐0055‐52200 VRS Retirement (1,941)                 55‐055‐0055‐52300 Health Insurance (1,277)                 55‐055‐0055‐52350 Dental Insurance (64)                       55‐055‐0055‐52400 VRS Life Insurance (114)                    55‐055‐0055‐53120 Accounting And Auditing Services (2,500)                 55‐055‐0055‐55847 Franchise Fees (2,400)                 55‐055‐0055‐56050 Food Purchases (5,000)                 55‐055‐0055‐56052 Paper Supplies (500)                    Catering Fund Expense Budget‐Adjusted 745,495$            Item #6J Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Consider on first reading the ordinance to appropriate funds for the fiscal year 2022-2023 budget SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The fiscal year 2022-2023 budget was presented to the Council on April 8, 2022 and advertised in the Salem Times Register on May 12, 2022 and May 19, 2022. A copy of the proposed budget was made available to the public on the City website http://www.salemva.gov/Departments/Finance . The School’s budget is included in the overall City budget. In addition to adopting the annual budget, the local government must appropriate the funds. This is the first reading of the ordinance to appropriate funds for the fiscal year 2022-2023 budget. A second reading is scheduled for June 13, 2022 following adoption of the budget. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the fiscal year 2022-2023 budget appropriation ordinance. AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF SALEM, VIRGINIA, FOR THE FISCAL YEAR BEGINNING JULY 1, 2022, AS AMENDED. WHEREAS, this budget is in accordance with the provisions of Section 8.3 of the Charter of the City of Salem, and the applicable state laws; and WHEREAS, noted in this budget is the following:  The budget incorporates increases in real estate, personal property, sales, business license, meals and lodging taxes  The budget includes raises of 5% for eligible full-time employees and additional increases for public safety employees.  The General Fund budget includes $2,901,000 for capital purchases, $1,249,000 in reserve for capital and $1,891,900 in reserve for any emergencies.  Electric rates will change with an increase in the power cost adjustment from $0.00390 per KWH to $0.006291 per KWH in the proposed budget. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. NOW THEREFORE, be it ordained by the Council of the City of Salem, Virginia that the funds for operation of the City of Salem for the fiscal year beginning J uly 1, 2022 are hereby appropriated. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace III – Renee F. Turk – Passed: Effective: /s/ Renee F. Turk Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia Item #6K Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Request to amend School Operating Fund, School Grants Fund, and School Cafeteria Fund budgets as approved by the School Board on April 12, 2022 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Operating Fund, School Grants Fund, and School Cafeteria Fund budgets were amended for fiscal year 2021-2022 by the School Board at their meeting on April 12, 2022. The Board amended the School Operating Fund budget to increase revenues and expenditures by $98,442. The School Grants Fund budget was amended to increase revenues and expenditures by $17,409. The School Cafeteria Fund budget was amended to increase revenues and expenditures by $295,693. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling $98,442, $17,409, and $295,693 are to be made to the School Operating Fund, School Grants Fund, and the School Cafeteria Fund, respectively. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation changes of $98,442, $17,409, and $295,693 to the School Operating Fund, School Grants Fund, and the School Cafeteria Fund, respectively, per the attached report. H:\Mid Yr Budget Adjustments\Mid Year Budget Adjustments 04122022 - Narrative.doc Salem City Schools Mid-Year Budget Amendments FY 21-22 April 11, 2022 Summary of Issue: Presented for your consideration are amendments to the 2021-2022 School Operating Fund, Grant Fund & Cafeteria Fund budgets. Amendments are required for a variety of reasons. When the Board adopts the budget, it is based on known facts and assumptions made throughout the budget process. Over time, these assumptions change; parents may make demands and/or students, state mandates previously unknown may come in to pl ay, student enrollment may change, and even the Board itself may place additional requirements on school finances. These amendments reflect our best information on what to expect for the remainder of the current year. Operating Fund remains in a positive financial position. A detailed line item listing of all general ledger accounts and corresponding amendments is attached. Amendments to the 2021-2022 budget total $98,442 increasing the School Operating Budget to $52,104,930. Amendments may be categorized primarily as housekeeping in nature due to the fact that they represent refinements or fine-tuning of items, as we have been made aware of them. State Revenue is increased by a total of $60,000 due to the addition of the National Board Certification funding from the State in the amount of $60,000. Other Revenue is increased by $38,442 for accounts such as sale of property/equipment, and insurance adjustments for things not planned at the onset of the budget year Expenditures are increased by the same $98,442 on the line item budget will reveal a variety of changes considered to be housekeeping in nature as a result of staffing changes from school -to-school. Accounting changes to provide more detail in some areas or other unforeseen expenses at the time the budget was originally prepared are also included. Grant Fund remains in a positive financial position. A detailed line item listing of all general ledger accounts and corresponding amendments is attached. Amendments to the 2021-2022 budget total $17,409 increasing the Grant Budget to $11,946,871. This increase is due to receiving a new COVID related grant for post-secondary special education support. This is for expenses related to any student who would have aged out of the program, but i s now allowed to H:\Mid Yr Budget Adjustments\Mid Year Budget Adjustments 04122022 - Narrative.doc stay on another year due to COVID. We also received two small additional awards for the security grant that will be allocated to security cameras at South Salem. Cafeteria Fund remains in a positive financial position. A detailed line item listing of all general ledger accounts and corresponding amendments is attached. Amendments to the 2021-2022 budget total $295,693 and are largely attributed to higher reimbursement rates resulting in higher revenues . Amendments may be categorized primarily as housekeeping in nature due to the fact that they represent refinements or fine-tuning of items, as we have become aware of them. Capital Project Fund is in satisfactory condition and we are not recommending any amendments at the time. Policy Reference: DA-BR Budget Transfers Fiscal Impact: The budget adjustments in Attachment A will increase the revenue and expenditure budgets in the school operating fund in total by the same amount of $98,442. The budget adjustments in Attachment B wi ll increase the revenue and expenditure budgets in the school grant fund in total by the same amount of $17,409. The budget adjustments in Attachment C will increase the revenue and expenditure budgets in the school cafeteria fund in total by the same amount of $295,693. Recommended Action: Move approval of the budget amendments in the School Operating Fund , School Grant Fund and School Cafeteria Fund as presented and recommend that City Council approve the same Account Code Description Current Budget YTD Actuals Budget Less YTD Actuals Revenue Expenditure 30-110-00-00-9-000-61400 Natl Board Certification Bonus .00 60,000.00 (60,000.00)60,000.00 30-110-00-00-9-000-61415 DMAS State Healthcare - Medicaid 10,000.00 11,672.27 (1,672.27)1,672.00 30-110-00-00-9-000-61420 E-Rate Services .00 1,006.92 (1,006.92)1,006.00 30-110-00-00-9-000-63020 Sale Of Property/Equipment .00 21,033.74 (21,033.74)21,033.00 30-110-00-00-9-000-63245 Technology Use Fees 28,682.00 490.00 28,192.00 (28,192.00) 30-110-00-00-9-000-63590 School Bus Pupil Transportation .00 29,585.58 (29,585.58)29,585.00 30-110-00-00-9-000-63601 Insurance Adj/Refunds/Rebates 307,738.00 321,076.39 (13,338.39)13,338.00 30-111-61-10-3-110-71650 Compensation-NBC Teacher Bonus 27,500.00 41,500.00 (14,000.00)25,000.00 30-111-61-32-3-110-71650 Compensation-NBC Teacher Bonus .00 4,000.00 (4,000.00)2,500.00 30-111-68-10-9-800-78050 Technology Addl VPSA Eligible 91,165.00 147,826.06 (56,661.06)38,442.00 30-112-61-10-4-110-71650 Compensation-NBC Teacher Bonus 7,500.00 8,000.00 (500.00)5,000.00 30-113-61-10-2-110-71650 Compensation-NBC Teacher Bonus 10,000.00 16,000.00 (6,000.00)10,000.00 30-114-61-10-2-110-71650 Compensation-NBC Teacher Bonus 12,500.00 12,000.00 500.00 7,500.00 30-114-61-10-2-120-71650 Compensation-NBC Teacher Bonus .00 4,000.00 (4,000.00)2,500.00 30-115-61-32-2-110-71650 Compensation-NBC Teacher Bonus .00 4,000.00 (4,000.00)2,500.00 30-116-61-10-2-120-71650 Compensation-NBC Teacher Bonus 5,000.00 8,000.00 (3,000.00)5,000.00 30-110-61-31-3-110-71110 Compensation - Administration 122,934.00 31,146.24 91,787.76 (91,787.00) 30-113-68-10-9-800-76545 Technology Repair and Replace .00 137,723.43 (137,723.43)137,723.00 30-114-68-10-9-800-76545 Technology Repair and Replace .00 116,423.44 (116,423.44)116,423.00 30-115-68-10-9-800-76545 Technology Repair and Replace .00 151,923.44 (151,923.44)151,923.00 30-116-68-10-9-800-76545 Technology Repair and Replace .00 127,073.44 (127,073.44)127,073.00 30-113-61-10-2-110-71120 Compensation - Instructional Salaries 1,957,828.00 1,152,097.21 805,730.79 (120,000.00) 30-116-61-10-2-110-71120 Compensation - Instructional Salaries 1,817,659.00 1,060,392.27 757,266.73 (120,000.00) 30-115-61-10-2-110-71120 Compensation - Instructional Salaries 1,593,526.00 836,523.79 757,002.21 (201,355.00) 98,442.00 98,442.00 Attachment A Adjustment Needed To set up budget for new revenues received in FY 22 Account Code Description Revenue Amount Expenditure Amount Grant Fund 32-620-00-00-9-000-6XXX ESSER II Postsecondary Special Education Support 14,591.00$ 32-620-61-10-3-120-71120 Compensation-Instructional Salaries 9,071.00$ 32-620-61-10-3-120-72100 FICA 562.00$ 32-620-61-10-3-120-72210 VRS Pension Contribution 1,079.00$ 32-620-61-10-3-120-72220 VRS Hybrid Pension Contribution 412.00$ 32-620-61-10-3-120-72300 Group Health and Dental Insurance 1,023.00$ 32-620-61-10-3-120-72400 VRS Group Life Insurance 121.00$ 32-620-61-10-3-120-72510 Hybrid Disability Insurance 6.00$ 32-620-61-10-3-120-72750 VRS Retiree Health Care Credit 110.00$ 32-620-61-10-3-120-73280 Therapeutic Service - Sp Ed - Speech Therapy 2,207.00$ 14,591.00$ 14,591.00$ 32-340-00-00-9-000-61301 School Security Grant $2,818.00 32-340-64-64-2-460-73180 Repair/Maint - Other Contracted 2,818.00$ South -115 $2,818.00 $2,818.00 17,409.00$ 17,409.00$ Salem City Schools Budget Adjustments 4/12/2022 Attachment B Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget 7,868.00 .00 .00 7,868.00 0 3,932.00 .00 990.99 2,941.01 25 305,403.00 .00 336,606.14 (31,203.14)110 3,063.00 .00 .00 3,063.00 0 .00 .00 55,836.95 (55,836.95)+++ 2,998.00 .00 .00 2,998.00 0 13,953.00 .00 .00 13,953.00 0 151,840.00 .00 .00 151,840.00 0 111,335.00 9,809.56 56,203.06 55,131.94 50 12,127.00 34.65 188.65 11,938.35 2 300.00 553.65 1,295.24 (995.24)432 5,087.00 .00 .00 5,087.00 0 500.00 .00 158.96 341.04 32 $618,406.00 $10,397.86 $451,279.99 $167,126.01 73% $618,406.00 $10,397.86 $451,279.99 $167,126.01 73% $618,406.00 $10,397.86 $451,279.99 $167,126.01 73% $618,406.00 $10,397.86 $451,279.99 $167,126.01 73% $618,406.00 $10,397.86 $451,279.99 $167,126.01 $0.00 73% 7,868.00 .00 .00 7,868.00 0 3,932.00 .00 619.38 3,312.62 16 221,156.00 .00 258,529.39 (37,373.39)117 .00 .00 39,811.46 (39,811.46)+++ 25,368.00 .00 .00 25,368.00 0 .00 .00 85,461.44 (85,461.44)85,461.00 +++ Attachment C 62390 School Breakfast Program 10.553 62397 Summer Food Service Program 10.559 62398 Summer Food Service Program 10.559 - CARES 61118 State School Lunch Program 61351 State School Breakfast Incentive Grant 62360 Natl School Lunch Program 10.555 Locations 112 - Andrew Lewis Middle School Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 111 - Salem High School Totals 63040 Rebate Income 63045 Catering/Special Events 63801 Interest Income 63035 Sale of Lunches 63036 Sale - A La Carte 63037 Sale - Adult 62390 School Breakfast Program 10.553 63000 Revenue For Encumbrances 63030 Sale of Breakfasts 61351 State School Breakfast Incentive Grant 62360 Natl School Lunch Program 10.555 62370 Pandemic EBT Local Admin Cost Grant 10.649 Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services 61118 State School Lunch Program Fund Type Special Revenue Funds Fund 33 - School Cafeteria Fund REVENUE Locations 111 - Salem High School Function 65 - Food Services Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description Fund Category Governmental Funds Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 1 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 10,200.00 .00 .00 10,200.00 0 111,006.00 .00 .00 111,006.00 0 81,394.00 934.85 7,311.05 74,082.95 9 8,866.00 96.25 100.10 8,765.90 1 300.00 553.64 1,295.23 (995.23)432 500.00 .00 158.96 341.04 32 $470,590.00 $1,584.74 $393,287.01 $77,302.99 84% $470,590.00 $1,584.74 $393,287.01 $77,302.99 84% $470,590.00 $1,584.74 $393,287.01 $77,302.99 84% $470,590.00 $1,584.74 $393,287.01 $77,302.99 84% $470,590.00 $1,584.74 $393,287.01 $77,302.99 $85,461.00 84% 4,059.00 .00 .00 4,059.00 0 1,963.00 .00 701.97 1,261.03 36 101,930.00 .00 133,765.70 (31,835.70)30,067.00 131 .00 .00 52,119.28 (52,119.28)10,000.00 +++ 4,721.00 .00 .00 4,721.00 0 51,372.00 .00 .00 51,372.00 0 37,668.00 3.45 60.55 37,607.45 0 4,103.00 77.00 354.20 3,748.80 9 300.00 553.64 1,295.22 (995.22)432 500.00 .00 158.96 341.04 32 $206,616.00 $634.09 $188,455.88 $18,160.12 91% $206,616.00 $634.09 $188,455.88 $18,160.12 91% $206,616.00 $634.09 $188,455.88 $18,160.12 91% $206,616.00 $634.09 $188,455.88 $18,160.12 91% $206,616.00 $634.09 $188,455.88 $18,160.12 $40,067.00 91% 4,059.00 .00 .00 4,059.00 0 1,963.00 .00 495.51 1,467.49 25 Level 9 - District Wide Program 510 - School Food Services 61118 State School Lunch Program 61351 State School Breakfast Incentive Grant Function 65 - Food Services Totals Locations 113 - Carver Elementary Totals Locations 114 - West Salem Elementary Function 65 - Food Services Sub-Function 65 - Food Services 63801 Interest Income Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals 63036 Sale - A La Carte 63037 Sale - Adult 63040 Rebate Income 62390 School Breakfast Program 10.553 63030 Sale of Breakfasts 63035 Sale of Lunches 61118 State School Lunch Program 61351 State School Breakfast Incentive Grant 62360 Natl School Lunch Program 10.555 Locations 113 - Carver Elementary Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 112 - Andrew Lewis Middle School Totals 63037 Sale - Adult 63040 Rebate Income 63801 Interest Income 63030 Sale of Breakfasts 63035 Sale of Lunches 63036 Sale - A La Carte Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 2 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 92,788.00 .00 113,045.11 (20,257.11)8,000.00 122 .00 .00 43,651.59 (43,651.59)+++ 4,313.00 .00 .00 4,313.00 0 46,942.00 (2.70)(2.70)46,944.70 (0) 34,419.00 15.20 76.20 34,342.80 0 3,749.00 288.75 1,896.90 1,852.10 51 300.00 553.64 1,295.22 (995.22)432 500.00 .00 158.96 341.04 32 $189,033.00 $854.89 $160,616.79 $28,416.21 85% $189,033.00 $854.89 $160,616.79 $28,416.21 85% $189,033.00 $854.89 $160,616.79 $28,416.21 85% $189,033.00 $854.89 $160,616.79 $28,416.21 85% $189,033.00 $854.89 $160,616.79 $28,416.21 $8,000.00 85% 4,059.00 .00 .00 4,059.00 0 1,963.00 .00 536.79 1,426.21 27 85,624.00 .00 110,592.86 (24,968.86)22,000.00 129 .00 .00 44,828.34 (44,828.34)10,000.00 +++ .00 .00 55,375.00 (55,375.00)55,375.00 +++ 3,994.00 .00 .00 3,994.00 0 43,469.00 .00 .00 43,469.00 0 31,873.00 .00 1,694.96 30,178.04 5 3,472.00 106.25 1,229.15 2,242.85 35 300.00 551.34 1,289.72 (989.72)430 500.00 .00 158.96 341.04 32 $175,254.00 $657.59 $215,705.78 ($40,451.78)123% $175,254.00 $657.59 $215,705.78 ($40,451.78)123% $175,254.00 $657.59 $215,705.78 ($40,451.78)123% $175,254.00 $657.59 $215,705.78 ($40,451.78)123% $175,254.00 $657.59 $215,705.78 ($40,451.78)$87,375.00 123% Level 9 - District Wide Function 65 - Food Services Totals Locations 115 - South Salem Elementary Totals Locations 116 - East Salem Elementary Function 65 - Food Services Sub-Function 65 - Food Services 63801 Interest Income Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals 63036 Sale - A La Carte 63037 Sale - Adult 63040 Rebate Income 62398 Summer Food Service Program 10.559 - CARES 63030 Sale of Breakfasts 63035 Sale of Lunches 61351 State School Breakfast Incentive Grant 62360 Natl School Lunch Program 10.555 62390 School Breakfast Program 10.553 Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services 61118 State School Lunch Program Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 114 - West Salem Elementary Totals Locations 115 - South Salem Elementary 63040 Rebate Income 63801 Interest Income Program 510 - School Food Services Totals 63035 Sale of Lunches 63036 Sale - A La Carte 63037 Sale - Adult 62360 Natl School Lunch Program 10.555 62390 School Breakfast Program 10.553 63030 Sale of Breakfasts Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 3 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 4,059.00 .00 .00 4,059.00 0 1,963.00 .00 784.56 1,178.44 40 90,318.00 .00 143,764.31 (53,446.31)40,000.00 159 .00 .00 68,445.76 (68,445.76)20,000.00 +++ .00 .00 14,790.00 (14,790.00)14,790.00 +++ 14,790.00 .00 .00 14,790.00 0 .00 .00 509.00 (509.00)+++ 4,203.00 .00 65.00 4,138.00 2 45,744.00 .00 .00 45,744.00 0 33,541.00 10.00 328.24 33,212.76 1 3,653.00 296.45 2,019.65 1,633.35 55 300.00 553.64 1,295.22 (995.22)432 500.00 .00 158.94 341.06 32 $199,071.00 $860.09 $232,160.68 ($33,089.68)117% $199,071.00 $860.09 $232,160.68 ($33,089.68)117% $199,071.00 $860.09 $232,160.68 ($33,089.68)117% $199,071.00 $860.09 $232,160.68 ($33,089.68)117% $199,071.00 $860.09 $232,160.68 ($33,089.68)$74,790.00 117% $1,858,970.00 $14,989.26 $1,641,506.13 $217,463.87 $295,693.00 88% 240,720.00 6,225.23 149,982.32 90,737.68 62 3,000.00 609.70 4,175.43 (1,175.43)139 2,360.00 .00 .00 2,360.00 0 47,176.00 516.91 12,841.26 34,334.74 27 7,377.00 629.07 5,403.47 1,973.53 73 44,775.00 1,403.38 29,659.01 15,115.99 66 881.00 96.31 674.17 206.83 77 610.00 83.81 586.67 23.33 96 1,000.00 420.03 2,143.47 (1,143.47)214 39,271.00 .00 11,374.79 27,896.21 29 5,083.00 .00 8,889.25 (3,806.25)175 20,301.00 1,682.88 7,438.09 12,862.91 3773180Repair/Maint - Other Contracted 73020 Commodity Storage Services 73037 Contractual Services - Other 73178 Repair/Maint - POS Terminals 72300 Group Health and Dental Insurance 72400 VRS Group Life Insurance 72750 VRS Retiree Health Care Credit 71520 Compensation-Substitutes 72100 FICA 72210 VRS Pension Contribution Program 510 - School Food Services 71192 Compensation-Cafeteria 71200 Compensation-OT EXPENSE Locations 111 - Salem High School Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 116 - East Salem Elementary Totals REVENUE TOTALS 63040 Rebate Income 63801 Interest Income Program 510 - School Food Services Totals 63035 Sale of Lunches 63036 Sale - A La Carte 63037 Sale - Adult 63000 Revenue For Encumbrances 63020 Sale Of Property/Equipment 63030 Sale of Breakfasts 62360 Natl School Lunch Program 10.555 62390 School Breakfast Program 10.553 62400 NSLP Equipment Grant 10.579 Program 510 - School Food Services 61118 State School Lunch Program 61351 State School Breakfast Incentive Grant Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 4 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 3,000.00 .00 .00 3,000.00 0 24,448.00 .00 13,365.28 11,082.72 55 221,684.00 340.30 80,660.30 141,023.70 36 2,360.00 .00 561.88 1,798.12 24 2,998.00 .00 10,557.65 (7,559.65)5,000.00 352 $667,044.00 $12,007.62 $338,313.04 $328,730.96 51% $667,044.00 $12,007.62 $338,313.04 $328,730.96 51% $667,044.00 $12,007.62 $338,313.04 $328,730.96 51% $667,044.00 $12,007.62 $338,313.04 $328,730.96 51% $667,044.00 $12,007.62 $338,313.04 $328,730.96 $5,000.00 51% 145,149.00 1,816.53 92,352.38 52,796.62 64 2,000.00 .00 1,774.38 225.62 89 1,725.00 .00 .00 1,725.00 0 32,115.00 147.92 9,144.72 22,970.28 28 1,681.00 50.03 1,350.19 330.81 80 15,532.00 666.50 16,520.96 (988.96)106 228.00 29.15 204.05 23.95 89 112.00 24.58 172.06 (60.06)154 1,000.00 409.26 2,458.40 (1,458.40)246 28,710.00 .00 11,401.55 17,308.45 40 3,716.00 .00 9,082.15 (5,366.15)244 14,301.00 543.46 1,506.17 12,794.83 11 17,874.00 .00 13,343.20 4,530.80 75 162,067.00 296.00 86,663.44 75,403.56 53 1,725.00 .00 561.76 1,163.24 33 .00 .00 .00 .00 352 $427,935.00 $3,983.43 $246,535.41 $181,399.59 58% $427,935.00 $3,983.43 $246,535.41 $181,399.59 58% $427,935.00 $3,983.43 $246,535.41 $181,399.59 58% $427,935.00 $3,983.43 $246,535.41 $181,399.59 58% $427,935.00 $3,983.43 $246,535.41 $181,399.59 $0.00 58% 78020 Furniture & Equipment >$5,000 Locations 113 - Carver Elementary Function 65 - Food Services Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 112 - Andrew Lewis Middle School Totals 76110 Supplies - Operational 76120 Food Products 76550 Uniforms 73037 Contractual Services - Other 73178 Repair/Maint - POS Terminals 73180 Repair/Maint - Other Contracted 72400 VRS Group Life Insurance 72750 VRS Retiree Health Care Credit 73020 Commodity Storage Services 72100 FICA 72210 VRS Pension Contribution 72300 Group Health and Dental Insurance 71192 Compensation-Cafeteria 71200 Compensation-OT 71520 Compensation-Substitutes Locations 112 - Andrew Lewis Middle School Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 111 - Salem High School Totals 76120 Food Products 76550 Uniforms 78020 Furniture & Equipment >$5,000 76088 Special Events Costs 76110 Supplies - Operational Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 5 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 63,995.00 .00 68,061.83 (4,066.83)24,000.00 106 1,500.00 .00 1,705.89 (205.89)114 798.00 .00 211.20 586.80 26 14,663.00 .00 7,407.49 7,255.51 51 1,290.00 .00 999.98 290.02 78 7,492.00 .00 10,798.05 (3,306.05)7,000.00 144 500.00 201.04 1,039.05 (539.05)208 13,287.00 .00 11,369.43 1,917.57 86 1,720.00 .00 8,117.15 (6,397.15)6,398.00 472 11,301.00 422.40 1,740.96 9,560.04 15 8,272.00 .00 13,343.16 (5,071.16)10,000.00 161 75,002.00 178.20 68,261.29 6,740.71 91 798.00 .00 561.73 236.27 70 $200,618.00 $801.64 $193,617.21 $7,000.79 97% $200,618.00 $801.64 $193,617.21 $7,000.79 97% $200,618.00 $801.64 $193,617.21 $7,000.79 97% $200,618.00 $801.64 $193,617.21 $7,000.79 97% $200,618.00 $801.64 $193,617.21 $7,000.79 $47,398.00 97% 59,227.00 .00 70,210.13 (10,983.13)34,000.00 119 1,500.00 .00 1,744.39 (244.39)116 730.00 .00 40.65 689.35 6 13,466.00 .00 7,425.40 6,040.60 55 1,291.00 .00 999.98 291.02 77 7,492.00 .00 10,837.44 (3,345.44)7,000.00 145 500.00 183.09 1,027.21 (527.21)205 12,141.00 .00 11,374.44 766.56 94 1,571.00 .00 8,457.39 (6,886.39)6,887.00 538 4,301.00 27.20 3,060.65 1,240.35 71 7,558.00 .00 13,343.29 (5,785.29)8,000.00 177 68,533.00 148.00 69,180.43 (647.43)20,000.00 10176120Food Products 73178 Repair/Maint - POS Terminals 73180 Repair/Maint - Other Contracted 76110 Supplies - Operational 72300 Group Health and Dental Insurance 73020 Commodity Storage Services 73037 Contractual Services - Other 71520 Compensation-Substitutes 72100 FICA 72210 VRS Pension Contribution Level 9 - District Wide Program 510 - School Food Services 71192 Compensation-Cafeteria 71200 Compensation-OT Function 65 - Food Services Totals Locations 113 - Carver Elementary Totals Locations 114 - West Salem Elementary Function 65 - Food Services Sub-Function 65 - Food Services 76550 Uniforms Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals 73180 Repair/Maint - Other Contracted 76110 Supplies - Operational 76120 Food Products 73020 Commodity Storage Services 73037 Contractual Services - Other 73178 Repair/Maint - POS Terminals 72100 FICA 72210 VRS Pension Contribution 72300 Group Health and Dental Insurance 71192 Compensation-Cafeteria 71200 Compensation-OT 71520 Compensation-Substitutes Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 6 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 730.00 .00 561.73 168.27 77 $179,040.00 $358.29 $198,263.13 ($19,223.13)111% $179,040.00 $358.29 $198,263.13 ($19,223.13)111% $179,040.00 $358.29 $198,263.13 ($19,223.13)111% $179,040.00 $358.29 $198,263.13 ($19,223.13)111% $179,040.00 $358.29 $198,263.13 ($19,223.13)$75,887.00 111% 70,010.00 1,578.10 79,337.71 (9,327.71)36,000.00 113 2,000.00 .00 1,536.80 463.20 77 676.00 .00 209.60 466.40 31 13,677.00 131.50 8,009.65 5,667.35 59 1,624.00 41.54 1,290.76 333.24 79 15,532.00 666.50 16,320.95 (788.95)6,200.00 105 195.00 24.20 169.40 25.60 87 96.00 20.41 142.87 (46.87)149 500.00 183.09 1,190.00 (690.00)238 11,242.00 .00 11,369.44 (127.44)3,000.00 101 1,455.00 .00 8,310.15 (6,855.15)6,856.00 571 4,301.00 .00 2,626.17 1,674.83 61 6,999.00 .00 13,245.52 (6,246.52)8,000.00 189 63,463.00 148.00 67,165.68 (3,702.68)25,000.00 106 676.00 .00 561.73 114.27 83 $192,446.00 $2,793.34 $211,486.43 ($19,040.43)110% $192,446.00 $2,793.34 $211,486.43 ($19,040.43)110% $192,446.00 $2,793.34 $211,486.43 ($19,040.43)110% $192,446.00 $2,793.34 $211,486.43 ($19,040.43)110% $192,446.00 $2,793.34 $211,486.43 ($19,040.43)$85,056.00 110% 57,938.00 .00 70,186.43 (12,248.43)35,000.00 121 1,500.00 .00 2,026.98 (526.98)13571200Compensation-OT Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services 71192 Compensation-Cafeteria Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 115 - South Salem Elementary Totals Locations 116 - East Salem Elementary 76120 Food Products 76550 Uniforms Program 510 - School Food Services Totals 73178 Repair/Maint - POS Terminals 73180 Repair/Maint - Other Contracted 76110 Supplies - Operational 72750 VRS Retiree Health Care Credit 73020 Commodity Storage Services 73037 Contractual Services - Other 72210 VRS Pension Contribution 72300 Group Health and Dental Insurance 72400 VRS Group Life Insurance 71200 Compensation-OT 71520 Compensation-Substitutes 72100 FICA Function 65 - Food Services Sub-Function 65 - Food Services Level 9 - District Wide Program 510 - School Food Services 71192 Compensation-Cafeteria Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals Function 65 - Food Services Totals Locations 114 - West Salem Elementary Totals Locations 115 - South Salem Elementary 76550 Uniforms Program 510 - School Food Services Totals Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 7 of 8 Annual MTD YTD Budget Less Adjustment % of Budget Amount Actual Amount Actual Amount YTD Actual Needed Budget Attachment C Income Statement Through 03/31/22 Detail Listing Exclude Rollup Account Account Account Description 711.00 .00 .00 711.00 0 13,142.00 .00 7,733.05 5,408.95 59 1,290.00 .00 999.98 290.02 78 7,492.00 .00 10,798.05 (3,306.05)7,000.00 144 500.00 204.63 1,151.78 (651.78)230 11,831.00 .00 11,374.50 456.50 96 1,531.00 .00 8,882.65 (7,351.65)7,352.00 580 6,301.00 169.63 2,593.94 3,707.06 41 7,365.00 .00 13,343.16 (5,978.16)7,000.00 181 66,785.00 148.00 69,420.86 (2,635.86)26,000.00 104 711.00 .00 561.74 149.26 79 14,790.00 .00 14,790.00 .00 100 $191,887.00 $522.26 $213,863.12 ($21,976.12)111% $191,887.00 $522.26 $213,863.12 ($21,976.12)111% $191,887.00 $522.26 $213,863.12 ($21,976.12)111% $191,887.00 $522.26 $213,863.12 ($21,976.12)111% $191,887.00 $522.26 $213,863.12 ($21,976.12)$82,352.00 111% $1,858,970.00 $20,466.58 $1,402,078.34 $456,891.66 $295,693.00 75% 1,858,970.00 14,989.26 1,641,506.13 217,463.87 295,693.00 88% 1,858,970.00 20,466.58 1,402,078.34 456,891.66 295,693.00 75% $0.00 ($5,477.32)$239,427.79 $239,427.79 $0.00 +++ REVENUE TOTALS EXPENSE TOTALS Grand Total Net Gain (Loss) Grand Totals Function 65 - Food Services Totals Locations 116 - East Salem Elementary Totals EXPENSE TOTALS 78020 Furniture & Equipment >$5,000 Program 510 - School Food Services Totals Level 9 - District Wide Totals Sub-Function 65 - Food Services Totals 76110 Supplies - Operational 76120 Food Products 76550 Uniforms 73037 Contractual Services - Other 73178 Repair/Maint - POS Terminals 73180 Repair/Maint - Other Contracted 72210 VRS Pension Contribution 72300 Group Health and Dental Insurance 73020 Commodity Storage Services 71520 Compensation-Substitutes 72100 FICA Run by Mandy Hall on 04/08/2022 08:50:08 AM Page 8 of 8 Item #6L Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Request to amend School Cafeteria Fund budget as approved by the School Board on May 10, 2022 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Cafeteria Fund budget was amended for fiscal year 2021-2022 by the School Board at their meeting on May 10, 2022. The Board amended the School Cafeteria Fund budget to increase revenues and expenditures by $63,378. The attached memo details the appropriation changes. FISCAL IMPACT: Appropriation changes totaling $63,378 are to be made to the School Cafeteria Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation changes of $63,378 to the School Cafeteria Fund per the attached report. Salem City Schools Budget Adjustments Report May 10, 2022 Summary of Issue: At times during the year, additional funding may be r eceived by the school division through donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some other means. This revenue increases the budget requiring Board approval. The cafeteria fund budget needs to be adjusted at this time because new funds have been awarded or received since budget adoption and they need to be accounted for on the books. On April 8, 2022, we received notification from the Virginia Department of Education (VDOE) that we were allocated U.S. Department of Agriculture (USDA) Supply Chain Assistance Funding in the amount of $63,377.58 to address the ongoing supply chain disruptions related to the COVID - 19 pandemic. The funds are for the exclusive purchase of unprocessed or minimally processed domestic food products to help address supply chain challenges such as unanticipated contract cancellations, price fluctuations, and item shortages. Policy Reference: DA-BR Budget Transfers Fiscal Impact: These budget adjustments will increase the revenue and expenditure budgets in the School Cafeteria Fund by $63,378 (attachment A). Recommended Action: Move approval of the budget adjustments in the School Cafeteria Fund as presented and recommend that City Council approve the same To set up budget for new revenues received in FY 22 Account Code Description Revenue Amount Expenditure Amount General Fund 33-111-65-65-9-510-62365 Supply Chain Assistance 10.555 14,577.00$ 33-112-65-65-9-510-62365 Supply Chain Assistance 10.555 15,211.00$ 33-113-65-65-9-510-62365 Supply Chain Assistance 10.555 10,140.00$ 33-114-65-65-9-510-62365 Supply Chain Assistance 10.555 6,972.00$ 33-115-65-65-9-510-62365 Supply Chain Assistance 10.555 8,873.00$ 33-116-65-65-9-510-62365 Supply Chain Assistance 10.555 7,605.00$ 33-111-65-65-9-510-76120 Food Products 14,577.00$ 33-112-65-65-9-510-76120 Food Products 15,211.00$ 33-113-65-65-9-510-76120 Food Products 10,140.00$ 33-114-65-65-9-510-76120 Food Products 6,972.00$ 33-115-65-65-9-510-76120 Food Products 8,873.00$ 33-116-65-65-9-510-76120 Food Products 7,605.00$ 63,378.00$ 63,378.00$ Salem City Schools Budget Adjustments 5/10/2022 Attachment A Item #6M Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Request to accept and appropriate Virginia Risk Sharing Association (VRSA) grant SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: VRSA provides risk management grants to localities each year to help support risk management activities. The City Manager’s office was awarded a grant of $1,000 to be used to pay training costs. The grant does not require a match. FISCAL IMPACT: The $1,000 grant will allow us to purchase needed items that are not included in the current budget. STAFF RECOMMENDATION: Staff recommends accepting the $1,000 grant from VRSA and appropriating $1,000 in grant revenue to account 10-012-0100-47095 and $1,000 to the Registration/Training account, 10-002-1211-55540, for the purpose stated above. Budget Entry Date GL Account Account Name Increase/   (Decrease)Description 5/23/2022 10‐012‐0100‐47095 Grants ‐ Other 1,000         Appropriate grant funds per 5/23/22 action 5/23/2022 10‐002‐1211‐55540 Registration/Training Costs 1,000         Appropriate grant funds per 5/23/22 action Item #6N Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Appropriate grant funds awarded by Virginia Tourism Corporation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded $20,000 from the Virginia Tourism Corporation through the Virginia Regional Marketing Program. The grant will be used for marketing to attract out of town visitors to attend the Salem Fair and stay overnight in the City. Advertising will target Richmond, Greensboro, Winston-Salem, Southwest Virginia and select West Virginia counties. An in-kind match is required and will be met through existing Salem Fair marketing. FISCAL IMPACT: Proceeds from the grant will cover the cost of items not included in the FY22 operating budget. STAFF RECOMMENDATION: Appropriate $20,000 in grant revenue to account 10-053-0100-48398 and increase the budget for the grant expenditures, 10-053-8170-55859, by $20,000. It is also recommended that any of this grant not spent in the current fiscal year be administratively appropriated in the subsequent fiscal year. Budget Entry Date GL Account Account Name Increase/   (Decrease)Description 5/23/2022 10‐012‐0100‐48398 State Grants ‐ Tourism 20,000       Appropriate grant funds per 5/23/22 action 5/23/2022 10‐053‐8170‐55859 State Grants 20,000       Appropriate grant funds per 5/23/22 action Item # 6O Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Consider a request authorizing the City Manager to finalize and execute a Performance Agreement between Shiv Kripa, LLC, the City of Salem, and the Economic Development Authority of the City of Salem. SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: The subject property consists of a single parcel of approximately 0.47 acres located on the north side of West Main Street, at the northwest corner of the intersection with Valleydale Avenue. It is occupied by a single story building originally built as a "Wendy's" in 1976 and most recently occupied by "Zaxby's". There is a drive thru lane on the western side. The property has been vacant for several years. JSS Holdings purchased the property in 2020 and located a tenant for the building. A site plan for the property was submitted March 15th, 2021, and approved March 18th with minor revisions. Due to the small size of the site a few modifications were made to the zoning requirements to make redevelopment possible, notably with respect to landscaping, due to the small size of the site and the existing building location. Improvements to the property include paint and other minor work to the exterior, the addition of a small outdoor dining area, and a new sign facing to accommodate the Lessee. The assessment at that time was $543,100 and was estimated to be between $650,000 and $700,000 with improvements. At the May 18, 2021 meeting of the Economic Development Authority, the EDA voted to approve an agreement for an improvement grant on the Moe’s project based on 30% of the net improvement value, capped at $30,000 per year for up to three years. STAFF RECOMMENDATION: Staff recommends approval. PERFORMANCE AGREEMENT THIS PERFORMANCE AGREEMENT ("Agreement") is made as of the_ day of March, 2021, by and among the CITY OF SALEM, VIRGINIA, a municipal corporation of the Commonwealth of Virginia (the "City"), SHIV KRIPA, LLC, a Virginia limited liability company (the "Company"), and the ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA, a body politic and corporate and a political subdivision of the Commonwealth of Virginia pursuant to the Industrial Development and Revenue Bond Act (the "Act"). Recitals WHEREAS, the Company is the owner of that certain parcel of real property and improvements thereon situate within the corporate boundaries of the City at 903 W Main Street, Salem, Virginia 24153 (the "Property" or the "Building") and further identified as City Tax Map Parcel 124-4-3; and WHEREAS, the Company seeks to redevelop the Property as a Moe's Southwest Grill restaurant, including substantial work to the Building and reconfiguration and landscaping of the Property (the "Project"); and WHEREAS, pursuant to the Act and to Section 15.2-953 of the Code of Virginia, 1950, as amended, the City and the Authority expressly find that: 1. The Project will promote economic development in the City; and 2. The Project will produce additional tax revenues, services, and benefits to the City; and 3. The Project will stimulate economic activity and create jobs for the citizens of the City. And that these considerations are the primary or animating purposes for the grants contemplated herein. WHEREAS, the City, the Authority, and the Company wish to reduce certain understandings in relation to the Project to writing. Witnesseth NOW THEREFORE, in consideration of the above recitals, which are expressly incorporated herein and made a part hereof, and the mutual promises and undertakings contained herein, the receipt and sufficiency of which are hereby acknowledged, the Parties mutually covenant and agree as follows: 1. Incentive Grant. The Authority agrees to make a grant to the Company, in an amount equal to the Tax Increment Basis, as hereinafter defined, but not to exceed $30,000 in any tax year. This grant shall begin in the year in which the Tenant obtains (i) a certificate of occupancy to operate the Project on the Property and (ii) a business license to operate the Project on the Property. A. Mechanics of Grant. Not later than February 1 of any given year, the Company shall provide to the Authority a calculation of the Tax Increment Basis for the previous tax year { 00352899-1 } 1 based upon the calculation methodology set forth in this Agreement. Along with the calculation, the Company shall also provide information documenting its payment of all taxes due the City. Within 30 days after receipt of the notice and upon confirmation by the City Treasurer that the Company is current on all taxes due and payable to the City and that all other criteria hereof are met, the City will appropriate funds to the Authority in the amount of the Tax Increment Basis, if any, due for that year, but not to exceed $30,000. The Authority will disburse the appropriated funds to the Company within 30 days ofreceipt of such funds from the City. 2. Conditions of Grant. In order to receive the grant provided for in this Agreement for any given year, the Company must: a. Be current on all City taxes and shared state taxes ( e.g., sales tax). b. Have been "open for business" for not fewer than 50 weeks out of the previous 12 months (excluding the first year of this agreement). 3. Access to Information. The City or the Authority may, but need not, request to review and copy all submissions to the City Treasurer or Commissioner of the Revenue for the purpose of confirming tax assessments and other information. For the purposes of verifying the accuracy of reports, and for no other purpose, the Company hereby waives its protections under Section 58.1-3 of the Code of Virginia, 1950, as amended, and authorizes the City Treasurer or Commissioner of the Revenue to provide verification to the City and the Authority from their records; provided, however, that such disclosure shall not waive the protections of§ 58.1-3 as to any other person, nor authorize the City or the Authority to disclose such information to any other person. 4. Definitions. For the purposes of this Agreement, the following terms have the following meanings: Based Assessed Value means the assessed tax value of the Site and any improvements thereon, including all real and personal property, as of January 1 of the year in which the Company receives both its certificate of occupancy and its City business license for the Project at the Property. Base Tax means the product of the Base Assessed Value and the levy laid by the City Council in any given year. Substantial Change in Use means a change in the use of the Site such that the essential purposes of the Project and the Agreement are frustrated. A Substantial Change in Use occurs when there is: (1) a change in use such that a new zoning permit and/or site plan is required for all or substantially all of the Site, after full build-out of the Project; (2) an investment in such change in use that exceeds 75% of the Company's investment in the Project, as determined by the construction contract values reported on the building permits therefor; and (3) invocation of this clause by the City within three months following the date of the substantial change in use, making specific reference to this Agreement. { 00352899-1 } 2 Tax Increment means the amount by which the current assessed value, as of January 1 of any given year, of the Property and all improvements thereon. Tax Increment Basis means the product of the Tax Increment and the levy. 5. Integration. This Agreement, including the exhibits hereto, constitutes the full and complete agreement of the Parties respecting its subject matter, and any prior or contemporaneous agreements or understandings, whether written or oral, are hereby merged into and superseded by the provisions of this Agreement. This Agreement may only be amended or supplemented by a subsequent writing of equal dignity except where expressly set forth herein. 6. Assignment. This Agreement may not be assigned by any Party without the prior written consent of the other Parties. 7. No Covenants of Officials. No provision of this Agreement shall be deemed a covenant, agreement, or obligation of any present or future, director, officer, employee, or agent of the Authority or the City in his or her individual capacity, and neither City officials nor directors of the Authority nor any officer, employee, or agent thereof executing this Agreement or any related instrument shall be liable personally on this Agreement or on such instrument or be subject to any personal liability by reason of the execution and delivery thereof. No director, officer, employee, or agent of the Authority or the City shall incur any personal liability with respect to any other action taken by him or her pursuant to this Agreement or the Industrial Development and Revenue Bond Act or any of the transactions contemplated hereby or thereby, provided he or she acts in good faith. 8. Not a Pledge of Full Faith and Credit. Any obligation of the City to pay, set aside, or other appropriate funds for the performance of this Agreement shall be construed to be subject to annual appropriation, and shall not be construed to be general obligations of the City. THE OBLIGATIONS OF THE AUTHORITY UNDER THIS AGREEMENT ARE NOT GENERAL OBLIGATIONS OF THE AUTHORITY BUT ARE LIMITED OBLIGATIONS PAYABLE SOLELY FROM, AND TO BE PERFORMED SOLELY TO THE EXTENT OF, THE REVENUES AND RECEIPTS DERIVED BY THE AUTHORITY FROM THE CITY PURSUANT TO THIS AGREEMENT. THE OBLIGATIONS OF THE AUTHORITY AND THE CITY HEREUNDER SHALL NOT BE CONSTRUED OR DEEMED TO CONSTITUTE A PLEDGE OF THE FAITH AND CREDIT OF THE COMMONWEAL TH OF VIRGINIA OR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE AUTHORITY AND THE CITY. 9. Rule of Construction as to Dates. If any action is required to be performed, or if any notice, consent, or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the Commonwealth of Virginia, such performance shall be deemed to be required, and such notice, consent, or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday, or legal holiday. Unless otherwise specified herein, all references in this Agreement to a "day" or "days" refers to calendar days, and not business days. {00352899-1 ) 3 10. Notices. All notices hereunder shall be in writing and given by personal delivery or sent by (i) certified mail return receipt requested, postage prepaid, (ii) nationally recognized courier services, or (iii) electronic means, at the addresses set forth below, unless changed in accordance with this section. Notice will be deemed received on the earlier of (i) actual receipt, (ii) five business days after deposit in the U.S . Mail, (iii) the first business day after deposit with an overnight courier, or (iv) the first business day after transmission by electronic means. To City: With a copy to : To Company: To Authority: With a copy to: City of Salem, Virginia 114 North Broad Street Salem, Virginia 24153 Attn: City Manager jtaliaferro@salemva.gov Guynn, Waddell, Carroll & Lockaby, P.C. 415 South College A venue Salem, Virginia 24153 Attn: City Attorney JimG@guynnwaddell.com SHIV KRIPA, LLCc/o Kirtesh D. Patel 112 West Main Street, Suite 212 Salem, Virginia 24153 Telephone: (540) -537-5472 Email: kirtesh.patel6@gmail.com Payal3shah@yahoo.com Economic Development Authority of the City of Salem, Virginia 114 North Broad Street Salem, Virginia 24153 Attn: Chairman cwilliams@salemva.gov Guynn, Waddell, Carroll & Lockaby, P.C. 415 South College A venue Salem, Virginia 24153 Attn: Authority Counsel MikeL@guynnwaddell.com The addresses at which notice must be given may be amended by giving notice in accordance with this section without need of formal amendment to this Agreement. 11. Choice of Law. This Agreement shall be construed according to the laws of the Commonwealth of Virginia without regard to its principles of conflict of laws. The Parties consent ( 00352899-l ) 4 to exclusive venue and jurisdiction in any state or federal court of competent jurisdiction within the Commonwealth of Virginia. 12. Attorney's Fees. The Parties agree that, except as specifically provided in this Agreement, if any Party pursues legal action to enforce the terms of this Agreement, the American Rule shall apply and each Party shall bear its own attorneys' fees and expert costs and no fee shifting shall occur. 13. Drafter and Severability. This Agreement has been jointly drafted by the Parties, and is to be construed as jointly drafted and not to be construed against any of the Parties as the drafter. This Agreement is severable, and if any provision is found to be invalid by any court of competent jurisdiction, the remainder shall survive. 14. Covenant of Authority. All Parties warrant that their respective signatories below have full authority, and have undertaken such legal actions as may be necessary to ensure such authority, to bind the entities of which they are representatives to the full extent permitted by law. The Developer agrees that, during the term of this Agreement, it will not allow its corporate existence to lapse or its certificate of authority in the Commonwealth of Virginia to be revoked or cancelled. The Company agrees that, during the term of this Agreement, it will not allow its corporate existence to lapse or its certificate of authority in the Commonwealth of Virginia to be revoked or cancelled. 15. Time of the Essence. Time is of the essence of all obligations set forth herein for which a time is stated. 16. Waiver. The failure of any Party to insist upon strict compliance with any term of this Agreement shall not be construed to be a waiver of this requirement in any subsequent circumstance. 17. Survival. The Parties agree that the rights and obligations set forth in this Agreement shall not be merged into the deed delivered to the Developer at Closing, but shall survive and continue to bind all parties after the Closing. 18. Counterparts; Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be construed to be an original and production of all of which shall not be necessary to prove the contents of this Agreement. A signed copy of this Agreement delivered by facsimile, e-mail or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement. 19. Force Majeure. No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement ( except for any obligations to make payments to the other party hereunder), when and to the extent such party's (the "Affected Party") failure or delay is caused by or results from the following force majeure events ("Force Majeure Events"): (a) acts of God; (b) flood, fire, earthquake, epidemics, pandemics, or explosion; ( c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; ( d) government order, law, or action; ( e) embargoes or blockades in effect on or after the date of this ( 00352899-1 } 5 Agreement; (f) national or regional emergency; (g) strikes, labor stoppages or slowdowns, or other industrial disturbances; (h) shortage of adequate power or transportation facilities; and (i) other similar events beyond the control of the Affected Party. IN WITNESS WHEREOF, see the following signatures: [Signature Pages Follow J \ { 00352899-1 } 6 CITY OF SALEM, VIRGINIA: By: _______________ _ Its : ---------------- {00352899-1 } 7 (00352899-1 } ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA: By: ______________ _ Its: --------------- 8 SHIV KRIPA, LLC ~~ ?: ?< I~~~ f;,HJ Its: f'v\ ~ '- {00352899-1 } 9 Item #6P Date: 5/23/2022 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 23, 2022 AGENDA ITEM: Fiscal Agent Contracts for Fiscal Year 2022-2023 SUBMITTED BY: Rosemarie Jordan, Director of Finance SUMMAR Y OF INFORMATION: Attached are contracts for the City to act as fiscal agent for Court-Community Corrections Program, Regional Alcohol Safety Action Program Board and Cardinal Criminal Justice Academy. The City of Salem has acted as fiscal agent for these entities for a number of years and has experienced no difficulty in acting in this capacity. FISCAL IMPACT: Each of these agencies reimburses the City for out-of-pocket expenses, such as audit fees, materials and supplies, and all other contractual related items. They also reimburse a portion of salaries and fringe benefits for all departments involved in providing services to their agency. STAFF RECOMMENDATION: Staff recommends the City Council authorizes the proper Cit y officials to execute these contracts authorizing the City to continue to act as fiscal agent for these agencies for fiscal year 2022-2023. Page 1 of 5 CITY OF SALEM, VIRGINIA FISCAL AGENT CONTRACT with the REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD and the REGIONAL ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD THIS CONTRACT, made and entered into this 1st day of July, 2022 by and between the CITY OF SALEM, VIRGINIA, hereinafter referred to as “the City,” and THE REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD and THE REGIONAL ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD, hereinafter collectively referred to as “the Board,” provides as follows: 1. To promote the common good and enhance public safety the governing bodies of the counties and cities that make up the 23rd and 25th Judicial Circuits and Districts of Virginia, acting in accordance with enactments of the General Assembly of Virginia, created the Regional Alcohol Safety Action Program Policy Board and the Regional Community Criminal Justice Board and selected the members of those boards. 2. All necessary governmental units and agencies have authorized the City to serve the Board as its Fiscal Agent and as the Grantee of funds that may be allocated or directed to the Board (or either of its constituent boards) by governmental or private bodies, including but not limited to the Virginia Commission on VASAP and the Virginia Department of Criminal Justice Services, which funds are for convenience hereinafter referred to as “Grant” or “Grants.” 3. The City hereby contracts, covenants, and agrees: a. to serve the Board as its Fiscal Agent and the Grantee of Grants; b. to provide fiscal administration and management for Grants; and c. to do so consistently with all requirements of law and of any particular Grant. 4. The Board hereby contracts, covenants, and agrees: 2 a. Consistently with the provisions of Grants, the laws of Virginia, and the directives of the appropriate Executive and Judicial Branch officials, to provide Alcohol Safety Action Programs and Community Corrections Programs provided by the Grants in the area served by the programs. b. To have sole responsibility for the administration and operation of all Policy Board programs. c. That all purchases made with the funds from said Grants will comply with federal and state laws and the City’s purchasing regulations. d. To abide by all the rules, regulations, guidelines, and general and special conditions of any Grant. e. To provide all information that the City needs to file, accurately and timely, any financial and narrative reports that may be required by the any Grant, or by generally accepted accounting practices. f. To furnish a fidelity bond with corporate surety in an amount not less than either (a) the full amount of the largest Grant during the term of this agreement, or (b) $250,000 whichever is greater, which bond will indemnify and to save harmless the City, its officials, agents, and employees, from loss or liability to the Commonwealth of Virginia for funds received by the City pursuant to the terms of a Grant, or because of any default, malfeasance, misfeasance on the part of the Board, or on the part of any officers, agents, or employees of any Alcohol Safety Action Program or Community Criminal Justice Program, said bond to remain in effect until such time as the Commonwealth of Virginia has approved all disbursements in writing or has in writing otherwise absolved the City, its officials, agents and employees from the responsibility for funds received pursuant to any Grant. g. To make all non-financial reports required by any Grant and furnish a copy of all reports to the City. 3 h. To reimburse the City for all expenses incurred in its capacity as fiscal agent, to include, but not limited to the cost of personnel, fringe benefits, office supplies, accounting/auditing services, printing, processing of payroll, postage and technology charges. The parties agree that, during the term of this contract, this amount is $1,430.94 per month, which sum will be billed and paid on a monthly basis. 5. The City’s Director of Finance will serve as Program Administrator and will maintain a separate agency fund in the City’s accounting system in which will be recorded all financial transactions of the Board. The City will keep complete and accurate records of the receipts and disbursements of Grants received by the Boards. 6. All receipts from the State of Virginia, the federal government, local governments, and all fees collected will be deposited in this agency fund. 7. The Director of the Program shall have printed receipts on which all fees shall be recorded as collected. These fees, along with all gifts, donations or other funds received, shall be deposited daily in the agency account. 8. The City shall maintain a complete payroll accounting system for employees of the Boards. Included in the payroll records will be a complete reporting of all deductions from the employees’ earnings (FWT, FICA, W2(s) and State Withholding Taxes, Virginia Retirement System Pension and Life Insurance Plans, Health and Dental Plans, Credit Union deductions, and any other deductions). 9. The City shall maintain accurate records showing the details of all receipts and disbursements. The accounting system shall meet at least the following minimum requirements: a. A general ledger showing an up-to-date balance of all accounts, budget appropriations, and an unexpended balance. b. A complete set of journals showing all receipts, disbursements and adjustments. These journals shall clearly identify each transaction. 4 c. All disbursements shall be by check and approved for payment by the Board, or their Program Director, and by the Finance Director of the City. 10. Employees of the Board and its Alcohol Safety Action Program, Community Criminal Justice and Pretrial Services program shall be considered employees of the City and as such shall have the same benefits as other City employees. 11. In case any grievance under the City’s grievance system is filed by an employee of Regional Community Criminal Justice Board or the Regional Alcohol Safety Action Program Policy Board, the Board shall act as the Personnel Board for the City, and its decision as to any grievance shall be final. 12. This contract shall commence on July 1, 2022 and shall end on June 30, 2023. To the extent allowed by federal and state law, either party shall have the right to declare this contract void if the other party materially violates any provision of this agreement. 5 IN WITNESS WHEREOF, AND WITH INTENT LEGALLY TO BE BOUND, THE PARTIES, BY THEIR AUTHORIZED REPRESENTATIVES, AFFIX THEIR SIGNATURES: CITY OF SALEM, VIRGINIA By: ________________________________________ Renee F. Turk, Mayor By:_________________________________________ Rosemarie B. Jordan Regional Community Criminal Justice Board By: ________________________________________ Howard B. Hall Regional Alcohol Safety Action Program Policy Board ATTEST: _______________________________________ H. Robert Light City Clerk of Council July 1, 2022 ______________________________________ Krystal Hullette, Director July 1, 2022 CITY OF SALEM, VIRGINIA FISCAL AGENT CONTRACT FOR CARDINAL CRIMINAL JUSTICE ACADEMY THIS CONTRACT, made and entered into this the 1st day of July 2022 by and between the CITY OF SALEM, VIRGINIA hereinafter referred to as the "City", and the Cardinal Criminal Justice Academy Governing Council, hereinafter referred to as the "Council". WHEREAS, the City has been informed by the Council of the need for promoting a law enforcement/corrections training program in relation to public safety in the Roanoke Valley and surrounding jurisdictions; and WHEREAS, the City has applied for and has been approved as grantee and fiscal agent of various State grants pursuant to the appropriate provisions of the 1950 Code of Virginia, as amended, hereinafter referred to as "Gra nt" and WHEREAS, the City contracts hereby with the Council to provide for the administration of the Cardinal Criminal Justice Academy as provided by statute and the terms of the prospective grants. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES herein contained; witnesseth: (1) The Council agrees as follows: (a) to accept the responsibility for providing a law enforcement/corrections training program, and other like programs, as provided by Virginia law, to the Roanoke Valley area and surrounding jurisdictions in the manner and to the extent set out in the provisions of the said Grants. (b) to accept sole responsibility for the administration and operation of all law enforcement and corrections training programs through the Cardinal Crimina l Justice Academy. (c) that all purchases made with funds from said Grants shall be in compliance with State laws and purchasing regulations of the City. (d) that the Council will abide by all the rules, regulation s, guidelines, and general and special conditions of the Grants. (e) to provide information required by the City to the extent that the City will be able to meet its obligations to file accurate and timely financial and narrative reports as may be required by the said Grants, and to furnish a fidelity bond with corporate surety in an amount not less than the full amount of the largest of said Grants during the term of this agreement or the sum of $200,000.00 whichever is greater, to save harmless the City, its officials, agents, or employees, f rom loss or liability by reason of any determination that the City, its officials, agents, or employees, are liable to the Commonwealth of Virginia for funds received by the City pursuant to the terms of the said Grants, or because of any default, malfeasa nce in relation to the provisions of this agreement, or the terms, conditions or provisions of the said Grants on the part of the Council, its officers or agents in administering said Grants, said bond to remain in full force and effect until such time as the Commonwealth of Virginia has from time to time approved all disbursements in writing or has in writing or otherwise absolved the City, its officials, agents or employees from responsibility for funds theretofore received pursuant to the said Grants. (f) to make all reports, other than financial, to State agencies, as required by the Grants, and a copy of these reports shall be sent to the City. (g) to reimburse the City of all expenses incurred in its capacity as fiscal agent, to include, but not limited to (cost of personnel, fringe benefits, office supplies, printing, accounting, auditing, processing of payroll, postage and technology); amount to be billed on a monthly basis by the City. (2) The City will maintain a separate agency fund in the acc ounting system of the City in which will be recorded the financial transaction of the Council. The City will keep all records of the receipts and disbursements of Grants received by the Council. (3) All receipts from the State of Virginia, the Federal Go vernment, and fees collected in each of the participating localities will be deposited in this agency fund. (4) The Director of the Academy shall have printed pre -numbered receipts on which all fees shall be recorded as collected. These fees shall be dep osited daily in the account set up for this purpose, including all gifts, donations, or other funds received. (5) In addition to maintaining an agency fund, the City shall maintain a complete payroll accounting system for the employees of the Council. In cluded in the payroll records will be a complete reporting of all deductions from the employees' earnings (FWT, FICA, and State Withholding Taxes, Virginia Retirement System Pension and Life Insurance Plans, Health Insurance, Credit Union and other applicable deductions). (6) The City's finance department shall maintain adequate records disclosing the details of all receipts and all disbursements. The accounting system shall contain the following minimum requirements: (a) A general ledger showing an up-to-date balance of all accounts, budget appropriations, and unexpended balance. (b) A complete set of journals showing all receipts, disbursements and adjustments. These journals shall clearly identify each transaction. (c) All disbursements shall be by check and approved for payment by the Council, or its Director, and by the Finance Director of the City. (7) Rental of Property, the Council agrees to a monthly rental fee of $1 .00 for use of the facility currently in place at 917 Central Avenue for fiscal year 2022-23, and an annual lease payment of $14,500 for the use of the facility located at 912 Central Avenue for fiscal year 2022-23. The Council may at its option, prepay any of the required installments. The City will provide insurance protecting the Academy from liability and property loss. (8) As payment for services provided by the City as Fiscal Agent, and outlined above, the Academy agrees to reimburse the City the sum of $1,010.31 per month. (9) Employees of the Grant shall be conside red employees of the City and as such shall have the same benefits as other City employees. Should any grievance arise between an employee of the Cardinal Criminal Justice Academy and its Director, or the Council, the Council shall act as the personnel bo ard for the City, and its decision as to any grievance shall be final. (10) The parties hereto agree that this contract shall commence on July 1, 2022, and shall end on June 30, 20 23, subject to the City's right to declare this contract void if the Council violates any of the provisions of this agreement. Entered this the day and year first hereinabove written. CITY OF SALEM, VIRGINIA By: ________________________________ Mayor – Renee F. Turk CARDINAL CRIMINAL JUSTICE ACADEMY By: ________________________________ Chairman – Chief, Michael D. Crawley By: ________________________________ Vice-Chairman – VACANT ATTEST: ____________________ Carl B. Vickers, Director Cardinal Criminal Justice Academy July 1, 2022