The URL can be used to link to this page

Home My WebLink About7/8/2024 - City Council - Agenda -Regular City Counci l Meeting AGENDA Monday, July 8, 2024, 6:30 P M Work S es s io n 6:00 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems 1) Discussion of Citizen Comment Requests 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. B.Minutes C onsider acceptance of the J une 20, 2024 Special Meeting C losed Session, the J une 24, 2024, Regular Meeting, and the J uly 2, 2024, Special Meeting C losed Session minutes. C .F inancial Reports C onsider acceptance of the Statement of Revenues and Expenditures for the eleven months ending May 2024. 5.Old Business 6.New Business A.Resolution 1475 in Support of Smartscale P rojects C onsider adoption of Resolution 1475 in support of Smartscale projects. B.Abstract of Votes Receive the Abstract of Votes cast at the Republican Party Primary Election held on J une 18, 2024. C .Appropriation of F unds C onsider request to appropriate grant funds awarded by Virginia Tourism C orporation. Audit - Finance Committee D.Appropriation of F unds C onsider request to appropriate grant funds received from the AA RP Community Challenge Microgrant. Audit - Finance C ommittee E.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment Item #4B Date: 7/08/2024 City Council Special Meeting MINUTES Thursday, June 20, 2024, 8:30 AM Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 1. Call to Order A special meeting of the Council of the City of Salem, Virginia, was called to order at 8:30 a.m., there being present the following members to wit: Renée Ferris Turk, Mayor (Participated remotely); James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with James W. Wallace, III, Vice-Mayor, presiding; and the following business was transacted: Vice-Mayor Wallace reported that this date, place, and time was set as a special meeting of City Council, in accordance with Section 4.6 (b) of The Charter of the City of Salem, Virginia, in order to interview the candidates for the Salem School Board to fill the unexpired term of Rachel Thompson. 2. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to School Board appointments, specifically for the purpose of interviewing the School Board candidates. Jim Wallace motioned that in accordance with Section 2.2-3711 A(1) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 8:30 a.m. for the purpose of discussing a personnel matter pertaining to School Board appointments, specifically for the purpose of interviewing the School Board Candidates. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace James Wallace motioned to reconvene at 10:15 a.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Item #4B Date: 7/08/2024 3. Adjournment The meeting was adjourned at 10:15 a.m. City Council Meeting MINUTES Monday, June 24, 2024, 6:30 PM Regular Session 6:30 P.M. Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 WORK SESSION WORK SESSION IS CANCELLED FOR JUNE 24, 2024 REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor (participated remotely); James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and H. Hunter Holliday; with James W. Wallace, III, Vice-Mayor, presiding together with Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Clark Ruhland, Communications Specialist; and Jim Guynn, City Attorney. 2. Pledge of Allegiance Vice-Mayor Wallace requested that Mr. Light read a request from Mayor Turk to participate remotely in this Council meeting. The request from Mayor Turk stated: "in accordance with Section 2.2-3708.3 B(4) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely for a personal matter, specifically being that I am out of town." Randy Foley motioned to accept the remote participation of Mayor Turk. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Wallace Abstain: Turk Randy Foley motioned to amend the agenda to make a School Board appointment after the Closed Session tonight. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 3. Bid Openings, Awards, Recognitions There were none this evening. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing at the same meeting. Caroline Bain, 721 Academy Street, expressed concerns for safety, traffic, parking, and sidewalks with the HopeTree rezoning plan. She referenced the Balzer Traffic Study. Ms. Bain asked for an adequate parking plan and that only the portion of the property that Stateson is buying be rezoned. Ronald and Matthew Thompson, 1000 W. Riverside Drive, expressed continued concern in relation to trees falling on their property. He shared concerns about Balzer's plans in relation to this situation. They also referenced City Code Section 94-3 in relation to the problem with trees falling on their property. Matthew Thompson requested that Council remind City Staff of their duty to enforce City Codes and noted that they would go make another complaint about neighbors having trees in danger of falling on their property. Nancy Reynolds, 925 Saddle Drive, spoke to Council in rebuttal of statements from the previous Council meeting and encouraged Council to vote against the PUD. She also referenced notice requirements for rezoning items. Anne Lee Stevens, 831 Honeysuckle Road, spoke requesting that Council delay the vote on the second reading for the HopeTree development and refer the plan back to the developer to provide Council more information with which to assess options. She specifically asked that the developer be asked to provide population and square footage estimates of the specific land use that will be reflected in the plan and that a comparison would be made considering existing revenue, schools, real estate assessments, cost of city services, and infrastructure. John Breen, 142 Bogey Lane, noted clarifications to comments that were made in the previous Council meeting. He requested that Council members follow proper Council meeting decorum. He also spoke on the Virginia Maintenance Code and submitted a draft ordinance and requested that the City Manager review and recommend that Council consider adoption of the Virginia Maintenance Code by Council's first October meeting. B. Minutes Consider acceptance of the June 10, 2024, Regular Meeting minutes. The minutes were approved as written. 5. Old Business A. Amendment to the Zoning Ordinance Consider adoption of ordinance on second reading for the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41- 1-3, 41-1-4, 41-1-5, 41-1- 6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District. The public hearing was held at the May 13, 2024, meeting. The ordinance was adopted on first reading at the June 10, 2024, meeting. Hunter Holliday shared that he had received many emails and phone calls in reference to this item and that he felt that Council should postpone this vote until all members of Council could be present to make a vote. Hunter Holliday motioned to table the vote on this item until all Council members are present for the vote. Vice-Mayor Wallace noted that this seemed to be what the citizens were asking for and that he would second the motion for that reason. Mayor Turk noted that she had read every single email, downloaded every attachment, met with citizens, and called citizens that wanted to discuss points with her and that her vote would be the same regardless of her physical location. Councilman Holliday stated that he felt that the only winners in this were HopeTree and Statesman Homes. He felt that the citizens of Salem would be the losers because of unknowns with traffic, unknowns about filling the commercial spaces, the density of development, potential infrastructure issues, and the ultimate cost to the City of Salem. He referenced Ms. Stevens' remark about the impact if the property value declined for nearby homes. Mr. Light noted that according to City Code 106-228.4, Council must approve or deny within 90 days of a Planning Commission action, which was April 10th. This would put the deadline for Council action at July 9th. This would mean that the ordinance would have to be considered on second reading at the next July meeting if Council approved this motion. City Manager Dorsey clarified that the motion was to table the item until all Council members were present but that this would have to be the next July meeting. Hunter Holliday motioned to table the vote on this item until the next meeting. James Wallace seconded the motion. Ayes: Holliday, Wallace Nayes: Foley, Jones, Turk Randy Foley motioned to adopt ordinance on second reading for the request of Virginia Baptist Children's Home (dba HopeTree Family Services), property owner, for rezoning the properties located at 1000 block Red Ln and a portion of 860 Mount Vernon Lane (Tax Map #'s 41-1-1, 41-1-2, 41-1-3, 41-1-4, 41-1-5, 41-1-6, and a portion of 44-3-10) from RSF Residential Single Family to PUD Planned Unit District. Mayor Turk repeated that she had read every single email or item that had been sent and had sent responses. She emphasized that everything has been looked at and evaluated. She expressed appreciation to the citizens for their time and for sending this information to her. William Jones seconded the motion. Ayes: Foley, Jones, Turk Nays: Holliday, Wallace 6. New Business A. Special Exception Permit Hold public hearing to consider the request of JBN Investments, LLC, property owner, for the issuance of a special exception permit to allow for the conversion of a single-family dwelling to a two-family dwelling on the property located at 324 Pennsylvania Avenue (Tax Map # 120 – 6 - 3). (Advertised in the June 13 and June 20, 2024, issues of the Salem Times-Register). (Planning Commission recommended denial; see page 4-8 of Planning Commission minutes.) STAFF REPORT Vice-Mayor Wallace opened the public hearing. Laura Richards, 332 Pennsylvania Avenue, shared that she would not repeat the concerns that had been voiced at the Planning Commission public hearing as she was aware that Council had access to those minutes and the opportunity to review those. She noted that the neighborhood still stands behind those statements, most notably the concerns regarding the safety of the community that stem from the transient nature of the tenants, the volume of tenants created by three short-term rentals on one lot, and the way in which the LLC has conducted business since purchasing the property. They are asking for this request to be denied. Karen Walker, 352 Pennsylvania Avenue, spoke in support of the comments made by Ms. Richards. She spoke of the community feeling of the neighborhood and asked that Council deny this request. Mr. Light noted that this tax map parcel number consists of two plated lots. If Council is of the intent to approve this request, staff respectfully suggests that this be conditioned on combining those two lots under one tax map parcel because the potential exists for the second lot that a duplex could go on that as well. Vice-Mayor Wallace closed the public hearing. Mayor Turk noted that she was in attendance at the Planning Commission meeting at which this was considered. She expressed appreciation for the citizens that had stepped up to speak on this and that the information that they provided was important to the Planning Commission. She noted that Council had been able to go through and evaluate the information in the Planning Commission minutes and that they have an understanding of the situation in the neighborhood. Randy Foley motioned to deny the request of JBN Investments, LLC, property owner, for the issuance of a special exception permit to allow for the conversion of a single-family dwelling to a two-family dwelling on the property located at 324 Pennsylvania Avenue (Tax Map # 120 – 6 - 3). H Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace B. Regional Fire Training Agreement Consider authorizing the City Manager to finalize and execute an intergovernmental agreement for the operation of the Regional Fire Training Center. Randy Foley motioned to authorize the City Manager to finalize and execute an intergovernmental agreement for the operation of the Regional Fire Training Center. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace C. Miscellaneous Fees - Resolution 1474 Consider the adoption of Resolution 1474 which rescinds Resolution 1472 adopted on June 10, 2024, and provides corrections to the Miscellaneous Fees for 2024-2025. Vice-Mayor Wallace noted that this item is a housekeeping measure. James Wallace motioned to adopt Resolution 1474 which rescinds Resolution 1472 adopted on June 10, 2024, and provides corrections to the Miscellaneous Fees for 2024-2025. William Jones seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 7. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to School Board appointments. James Wallace motioned that, in accordance with Section 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 7:16 p.m. for the purpose of discussing the following specific matters: To discuss a personnel matter pertaining to School Board appointments. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace Councilman Foley reminded everyone that Council had amended the agenda and that they would be taking action coming out of the closed session. Vice-Mayor Wallace confirmed this information and noted that Council would be appointing someone at the end of tonight's meeting. James Wallace motioned to reconvene at 7:24 p.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace Randy Foley motioned to appoint Macel Janoschka to the Salem City School Board effective July 1, 2024. Mayor Turk noted that Council had excellent applicants for this position and that hopefully they would consider submitting again when other positions become open as they all had a lot to contribute to the Salem School system. Hunter Holliday seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 8. Adjournment Council congratulated Ms. Janoschka and welcomed her to the School Board. The meeting was adjourned at 7:26 p.m. City Council Special Meeting MINUTES Tuesday, July 2, 2024, 9:00 AM Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153 1. Call to Order A special meeting of the Council of the City of Salem, Virginia, was called to order at 9:00 a.m., there being present the following members to wit: Renée Ferris Turk, Mayor (Participated remotely); James W. Wallace, III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones (arrived after remote participation request and vote), and H. Hunter Holliday; with James W. Wallace, III, Vice-Mayor, presiding; and the following business was transacted: Vice-Mayor Wallace reported that this date, place, and time was set as a special meeting of City Council, in accordance with Section 4.6 (b) of The Charter of the City of Salem, Virginia, in order to interview the candidates for the Planning Commission of the City of Salem. Vice-Mayor Wallace read a request from Mayor Turk to participate remotely in this Council meeting. The request from Mayor Turk stated: "in accordance with Section 2.2-3708.3 B(4) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely for a personal matter, specifically being that I am out of town." Randy Foley motioned to accept the remote participation of Mayor Turk. James Wallace seconded the motion. Ayes: Foley, Holliday, Wallace Abstain: Turk 2. Closed Session A. Closed Session Hold a closed session in accordance with Section 2.2-3711 A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to Planning Commission appointments, specifically for the purpose of interviewing the Planning Commission candidates. Jim Wallace motioned that in accordance with Section 2.2-3711 A(1) of the 1950 Code of Virginia, as amended, Council hereby convenes to closed session at 9:00 a.m. for the purpose of discussing a personnel matter pertaining to Planning Commission appointments, specifically for the purpose of interviewing the Planning Commission Candidates. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace James Wallace motioned to reconvene at 11:20 a.m. in accordance with Section 2.2- 3712 D. of the Code of Virginia, 1950 as amended to date, Council certifies that in closed session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the closed session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Holliday, Jones, Turk, Wallace 3. Adjournment The meeting was adjourned at 11:20 a.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-23 26,962,223$ -$ 0%-$ -$ General Property Taxes 47,435,126 40,802,055 86%37,237,167 3,564,888 Other Local Taxes 27,410,800 24,687,908 90%23,785,873 902,035 Permits and Licenses 356,740 287,592 81%349,597 (62,005) Fines and Forfeitures 119,000 105,908 89%110,426 (4,518) Revenue from Use of Money and Property 5,332,180 7,499,915 141%4,452,449 3,047,466 Charges for Services 3,680,126 3,155,220 86%2,931,791 223,429 Payment in Lieu of Taxes from Electric Fund 3,160,000 2,896,667 92%3,160,000 (263,333) Payment in Lieu of Taxes from Water Fund 145,395 133,675 92%142,708 (9,033) Miscellaneous Revenue 646,839 804,075 124%1,157,338 (353,263) Non-Categorical Aid 3,690,450 919,455 25%1,001,286 (81,831) Shared Expense 1,711,395 1,460,063 85%1,275,491 184,572 Categorical Aid 9,380,781 7,548,031 80%6,631,139 916,892 Non-Revenue Receipts 40,436 40,432 100%112,718 (72,286) Transfer From Other Funds 5,396,700 5,319,145 99%22,938,230 (17,619,085) Total Revenues 135,468,191 95,660,141 71%105,286,213 (9,626,072) Expenditures: General Government 10,479,288 8,772,217 84%8,218,348 553,869 Judicial Administration 3,163,592 2,742,004 87%2,295,003 447,001 Public Safety 25,986,955 21,474,021 83%17,670,427 3,803,594 Public Works 14,057,790 10,544,357 75%8,347,920 2,196,437 Health and Welfare 6,492,410 5,788,750 89%4,669,526 1,119,224 Education 25,651,617 25,469,019 99%24,390,381 1,078,638 Parks, Recreation and Cultural 8,963,423 6,820,250 76%6,077,645 742,605 Community Development 3,833,234 3,010,574 79%3,563,714 (553,140) Non-Departmental 1,271,995 1,557,599 122%1,549,498 8,101 Transfers Out 34,733,226 33,553,006 97%27,808,848 5,744,158 Contingency 834,661 - 0%- - Total Expenditures 135,468,191 119,731,797 88%104,591,310 15,140,487 Revenues Over/(Under) Expenditures -$ (24,071,656)$ 694,903$ (24,766,559)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Eleven Months Ending May 31, 2024 Item #4C Date: 7/08/2024 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 1,000,000.00 1,050,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2021 -2024 FY 2021 FY 2022 FY 2023 FY 2024 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 250,000.00 275,000.00 300,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2021 -2024 FY2021 FY2022 FY2023 FY2024 City of Salem, Virginia Special Revenue Fund Statement of Revenues and Expenditures For Period Ending May 31, 2024 Schedule E Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: Tourism Initiative-ARPA NEU 4,000.00$ 4,000.00$ -$ 4,000.00$ -$ -$ VA Tourism Recovery Program-ARPA 70,000.00 70,000.00 - 70,000.00 - 38,755.00 Sports Marketing Incentrive Program-ARPA 25,650.00 25,650.00 - 25,650.00 - 20,150.00 Law Enforcement Grant Program-ARPA 215,000.00 215,000.00 - 215,000.00 - 215,000.00 Transfer to General Fund-ARPA NEU 26,246,208.00 26,246,208.00 - 26,246,208.00 - 5,319,144.80 Transfer to General Fund-ARPA 4,914,423.00 4,914,423.00 - 4,914,423.00 - - Total Revenues 31,475,281.00 31,475,281.00 - 31,475,281.00 - 5,593,049.80 Expenditures: Tourism Initiative 4,000.00 4,000.00 - 4,000.00 - - VA Tourism Recovery Program 70,000.00 70,000.00 - 70,000.00 - 38,755.00 Sports Marketing Incentive Program 25,650.00 25,650.00 - 25,650.00 - 20,150.00 Law Enforcement Grant Program 215,000.00 215,000.00 - 215,000.00 - 215,000.00 Transfer to General Fund 31,160,631.00 31,160,631.00 - 31,160,631.00 - 5,319,144.80 Total Expenditures 31,475,281.00$ 31,475,281.00$ -$ 31,475,281.00$ -$ 5,593,049.80 Fund Balance, May 31, 2024 -$ City of Salem, Virginia Debt Outstanding For Period Ending May 31, 2024 Schedule F Balance Principal Balance 7/1/2023 Issuances Payments 5/31/2024 City Debt Outstanding 2011 Union First Market Refunding Bonds 379,962$ -$ (379,962)$ -$ 2013 Public Improvement Bonds 977,550 - (89,425) 888,125 2016B Public Improvement Bonds 441,146 - (143,433) 297,713 2019 Public Improvement Bonds 4,273,000 - (208,000) 4,065,000 2020 Public Improvement Bonds 1,935,000 - (235,000) 1,700,000 2020 Public Improvement Refunding Bonds 4,703,652 - (298,592) 4,405,060 2021 Public Improvement Refunding Bonds 1,166,000 - (361,000) 805,000 2022B Public Improvement Bonds 14,491,000 - (575,000) 13,916,000 Total City Debt Outstanding 28,367,310 - (2,290,412) 26,076,898 School Debt Outstanding 2011 Union First Market Refunding Bonds 665,038 - (665,038) - 2012A Public Improvement Bonds 4,772,500 - (477,250) 4,295,250 2013 Public Improvement Bonds 3,012,450 - (275,575) 2,736,875 2020 Public Improvement Bonds 23,565,000 - (170,000) 23,395,000 Total School Debt Outstanding 32,014,988 - (1,587,863) 30,427,125 Total Debt Outstanding 60,382,298$ -$ (3,878,275)$ 56,504,023$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending May 31, 2024 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 21,420,610$ Revenues: Federal Grants 13,560,359$ 2,161,621$ -$ 2,161,621$ 11,398,738$ 568,542$ State Grants 17,515,640 3,271,629 - 3,271,629 14,244,011 1,647,126 Proceeds From Debt Issuance 42,015,146 42,015,145 - 42,015,145 1 - Interest Income 813,126 813,125 - 813,125 1 129,934 Transfer From General Fund 28,644,299 28,344,297 - 28,344,297 300,002 8,489,034 Total Revenues 102,548,570 76,605,817 - 76,605,817 25,942,753 10,834,636 Expenditures: Next Generation 911 378,493 187,161 30,609 217,770 160,723 - Fire Station #2 Renovations 432,000 82,544 38,873 121,417 310,583 76,311 Fire Station #2 Storage Building 515,000 - - - 515,000 - Fire Station #1 Renovations 654,000 3,360 17,000 20,360 633,640 3,360 Fire Station #3 Renovations 454,000 6,943 4,951 11,894 442,106 6,943 Colorado St Bridge Replacement 11,778,826 3,073,936 3,566,258 6,640,194 5,138,632 2,276,330 Apperson Drive Bridge Replacement 9,784,451 1,023,147 27,536 1,050,683 8,733,768 275,145 Jury Room Expansion 739,580 130,436 614,560 744,996 (5,416) 98,203 Apperson Drive Bridge Repairs #1800 682,432 74,772 49,360 124,132 558,300 74,772 Valleydale Streetscape Improvements 1,500,000 - - - 1,500,000 - Upland Drive Storm Drain and Curb & Gutter 125,000 - - - 125,000 - Hanging Rock Battlefield Phase 2 1,456,304 1,456,303 - 1,456,303 1 25,159 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 2,252,578 185,858 12,790 198,648 2,053,930 27,480 Moyer Sports Complex Renovation 27,903,295 23,297,765 3,292,815 26,590,580 1,312,715 10,924,222 Mason Creek Greenway Phase 3 2,610,681 230,849 246,285 477,134 2,133,547 57,582 Library Flooring Replacement 190,000 - - - 190,000 - Library Co-working Space 155,000 - - - 155,000 - Civic Center East/West Fields Restroom 220,000 - 221,070 221,070 (1,070) - Longwood Park Restroom Replacement #2 180,000 - 129,261 129,261 50,739 - Civic Center West Field Lighting Upgrades 250,000 250,015 - 250,015 (15) 250,015 Kiwanis Park Wall Pads 110,000 - 93,448 93,448 16,552 - Library Lawn Special Events Space 500,000 - - - 500,000 - Flood Mitigation-CFPF 78,962 75,013 3,949 78,962 - 65,738 Downtown Impr - E Main St/Union St 2,325,959 2,325,959 - 2,325,959 - 314,943 Downtown Impr - E Main St/Market St 5,440,677 865,978 3,329,169 4,195,147 1,245,530 659,914 Downtown Impr - E Main St/White Oak 2,311,825 36,755 25,175 61,930 2,249,895 20,475 Capital Projects Local Reserve 397,629 - - - 397,629 - Downtown Improvements Reserve 90,350 - - - 90,350 - City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending May 31, 2024 Schedule G Project Total Available Year To Budget To Date Encumbrances Project Balance Date Excess Local Funding Reserve 1,832,220 - - - 1,832,220 - Arbitrage 149,308 149,307 - 149,307 1 149,307 Transfer to Schools-2020 Bonds 27,000,000 27,000,000 - 27,000,000 - 801,131 Total Expenditures 102,548,570$ 60,457,601$ 11,703,109$ 72,160,710$ 30,387,860$ 16,107,030 Fund Balance, May 31, 2024 16,148,216$ City of Salem, Virginia Capital Reserve Fund Statement of Revenues and Expenditures For Period Ending May 31, 2024 Schedule H Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 -$ Revenues: Transfer From General Fund 17,026,870$ 17,026,870$ -$ 17,026,870$ -$ 17,026,870$ Total Revenues 17,026,870 17,026,870 - 17,026,870 - 17,026,870 Expenditures: Capital Reserve 17,026,870 - - - 17,026,870 - Total Expenditures 17,026,870$ -$ -$ -$ 17,026,870$ - Fund Balance, May 31, 2024 17,026,870$ Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 46,790,745$ 39,990,706$ 85%36,657,082$ 3,333,624$ Other Electric Revenue 654,799 610,711 93%568,583 42,128 Reserve for Encumbrances 1,703,227 - 0%- - Appropriated from Net Position 3,300,000 - 0%- - Total Operating Revenues 52,448,771 40,601,417 77%37,225,665 3,375,752 . Operating Expenses Other Power Generation - Operation 125,000 51,116 41%63,452 (12,336) Other Power Generation - Maintenance 94,253 56,813 60%19,947 36,866 Purchased Power 28,030,000 23,788,497 85%21,671,929 2,116,568 Transmission - Operation 9,736,000 9,037,194 93%8,770,118 267,076 Transmission - Maintenance 41,339 5,367 13%10,641 (5,274) Distribution - Operations 1,142,527 1,039,997 91%974,599 65,398 Distribution - Maintenance 1,541,782 1,439,359 93%1,372,617 66,742 Customer Service 662,562 580,257 88%526,312 53,945 Administration & General - Operation 2,641,681 974,183 37%1,153,630 (179,447) Administration & General - Maintenance 239,359 226,734 95%180,150 46,584 Depreciation - 1,553,242 0%1,297,431 255,811 Capital 4,858,117 1,647,402 34%1,555,122 92,280 Contingency 176,151 - 0%- - Total Operating Expenses 49,288,771 40,400,161 82%37,595,948 2,804,213 Income (loss) Before Transfers 3,160,000 201,256 (370,283) 571,539 Transfers (Payment in Lieu of Taxes)(3,160,000) (2,896,667) 92%(3,160,000) 263,333 Income (loss)-$ (2,695,411)$ (3,530,283)$ 834,872$ Income (loss)-$ (5,390,822)$ (7,060,566)$ 1,669,744$ City of Salem, Virginia Electric Fund Statement of Operations For Eleven Months Ending May 31, 2024 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,400,000$ 6,879,028$ 93%6,477,437$ 401,591$ Other Revenue 465,459 375,692 81%330,880 44,812 Water Federal Grants Revenue - - 0%14,465 (14,465) Gain On Sale Of Assets 1,040 1,040 100%7,800 (6,760) Reserve for Encumbrances 741,086 - 0%- - Appropriated from Net Position 1,320,000 - 0%- - Total Operating Revenues 9,927,585 7,255,760 73%6,830,582 425,178 . Operating Expenses Salaries of Personnel 986,455 922,522 94%847,007 75,515 Fringe Benefits 465,075 416,327 90%389,490 26,837 Contractual Services 673,414 535,033 79%539,489 (4,456) Printing and Binding 2,500 754 30%565 189 Advertising 1,000 - 0%- - Utilities 421,200 412,542 98%367,044 45,498 Communications 5,800 3,669 63%4,301 (632) Insurance 38,000 34,426 91%32,318 2,108 Travel and Training 9,800 7,266 74%7,446 (180) Miscellaneous 65,730 60,859 93%73,423 (12,564) Materials and Supplies 317,076 223,293 70%196,887 26,406 Depreciation - 781,343 0%783,739 (2,396) Capital 516,451 151,301 29%872,677 (721,376) Contingency 155,423 - 0%- - Total Production Expenses 3,657,924 3,549,335 97%4,114,386 (565,051) Salaries of Personnel 750,853 640,548 85%493,231 147,317 Fringe Benefits 361,704 290,451 80%228,607 61,844 Contractual Services 867,367 863,912 100%728,806 135,106 Printing and Binding - 136 0%- 136 Communications 4,950 4,206 85%4,449 (243) Insurance 32,000 34,275 107%29,734 4,541 Lease/Rent of Equipment 2,000 1,252 63%1,555 (303) Travel and Training 8,300 2,312 28%3,099 (787) Miscellaneous 35,530 29,600 83%25,887 3,713 Miscellaneous Credits (255,000) (349,056) 137%(272,959) (76,097) Materials and Supplies 182,374 175,309 96%135,048 40,261 Depreciation - 189,206 0%99,834 89,372 Capital 2,540,168 196,840 8%1,075,145 (878,305) Interest Obligations 1,594,020 204,326 13%250,088 (45,762) Total Distribution Expenses 6,124,266 2,283,317 37%2,802,524 (519,207) Income (loss) Before Transfers 145,395 1,423,108 (86,328)1,509,436 Transfers (Payment in Lieu of taxes)(145,395)(133,675) 92%(142,708) 9,033 Income (loss)-$ 1,289,433$ (229,036)$ 1,518,469$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Eleven Months Ending May 31, 2024 Schedule K Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,997,000$ 6,481,093$ 93%6,235,517$ 245,576$ Other Revenue 149,896 155,591 104%166,276 (10,685) Reserve for Encumbrances 668,181 - 0%- - Total Operating Revenues 7,815,077 6,636,684 85%6,401,793 234,891 . Operating Expenses Salaries of Personnel 853,377 737,063 86%676,545 60,518 Fringe Benefits 402,342 336,272 84%309,047 27,225 Contractual Services 3,519,196 2,371,998 67%2,289,003 82,995 Printing and Binding 1,500 633 42%144 489 Advertising 1,500 - 0%- - Utilities 4,500 4,525 101%3,683 842 Communications 14,850 12,519 84%15,647 (3,128) Insurance 18,500 13,362 72%12,918 444 Lease/Rent of Equipment 3,000 1,252 42%1,555 (303) Travel and Training 12,000 3,679 31%7,454 (3,775) Miscellaneous 39,030 39,613 101%33,965 5,648 Miscellaneous Credits (325,000) (192,693) 59%(181,405) (11,288) Materials and Supplies 86,289 56,729 66%55,572 1,157 Depreciation - 1,312,163 0%1,256,761 55,402 Capital 1,372,678 217,487 16%161,614 55,873 Interest Obligations 1,666,581 72,283 4%71,225 1,058 Contingency 144,734 - 0%- - Total Operating Expenses 7,815,077 4,986,885 64%4,713,728 273,157 Income (loss) before Transfers - 1,649,799 1,688,065 (38,266) Income (loss)-$ 1,649,799$ 1,688,065$ (38,266)$ City of Salem, Virginia Sewer Fund Statement of Operations For Eleven Months Ending May 31, 2024 Schedule L Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 359,850$ 393,584$ 109%431,328$ (37,744)$ Box office shows 1,500,000 1,897,360 126%1,674,255 223,105 Catering and concessions - - 0%168,742 (168,742) Merchandise and commissions 177,500 344,339 194%212,096 132,243 Static advertising 55,000 41,000 75%41,500 (500) Miscellaneous income 15,000 23,369 156%24,951 (1,582) Interest Income - 1,560 0%616 944 Salem Fair 603,000 609,818 101%536,021 73,797 Reserve for encumbrances 309,197 - 0%- - Gain on Sale of Assets 26,034 26,034 100%- 26,034 Appropriated from Net Position 100,500 - 0%- - State Grants - 77,864 0%- 77,864 Total Operating Revenues 3,146,081 3,414,928 109%3,089,509 325,419 Operating Expenses Salaries of personnel 1,421,099 1,238,596 87%1,126,087 112,509 Fringe benefits 571,127 452,251 79%414,265 37,986 Maintenance and contractual services 313,168 214,229 68%278,265 (64,036) Printing and binding 500 - 0%1,000 (1,000) Advertising 23,000 18,443 80%20,922 (2,479) Utilities 295,000 271,349 92%286,345 (14,996) Communications 13,900 9,402 68%11,038 (1,636) Insurance 28,500 29,351 103%30,924 (1,573) Leases and Rentals 3,200 3,452 108%1,885 1,567 Travel and training 8,150 7,359 90%9,850 (2,491) Miscellaneous 99,268 98,600 99%86,329 12,271 Show expense 1,296,992 2,071,107 160%1,729,352 341,755 Fair expense 546,100 624,734 114%561,028 63,706 Materials and supplies 81,500 57,719 71%30,418 27,301 Capital 1,093,563 701,664 64%60,408 641,256 Depreciation - 250,290 0%251,354 (1,064) Total Operating Expenses 5,795,067 6,048,546 104%4,899,470 1,149,076 Income (loss) Before Transfers (2,648,986)(2,633,618) (1,809,961)(823,657) Transfers 2,648,986 1,696,737 64%1,475,071 221,666 Income (loss)-$ (936,881)$ (334,890)$ (601,991)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Eleven Months Ending May 31, 2024 Schedule M Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 516,682$ 783,604$ 152%654,860$ 128,744$ Concessions 137,833 200,649 146%162,736 37,913 Moyer Concessions 25,000 - 0%- - Salem High Concessions 6,606 11,215 170%8,268 2,947 Total Operating Revenues 686,121 995,468 145%825,864 169,604 . Operating Expenses: Salaries of personnel 289,671 282,750 98%210,733 72,017 Fringe benefits 111,668 88,559 79%67,477 21,082 Contractual services 9,465 7,003 74%9,049 (2,046) Printing and binding 300 - 0%325 (325) Laundry and Cleaning 2,500 - 0%- - Communications 200 168 84%150 18 Insurance 1,800 1,877 104%1,521 356 Travel and training - 179 0%30 149 Miscellaneous 19,216 25,285 132%166,361 (141,076) Materials and supplies 203,081 270,772 133%212,032 58,740 Capital 60,000 73 0%- 73 Depreciation - 3,225 0%4,018 (793) Total Catering Expenses 697,901 679,891 97%671,696 8,195 Salaries of Personnel 53,832 54,866 102%40,233 14,633 Fringe Benefits 18,808 13,057 69%10,594 2,463 Contractual services 4,000 22,476 562%13,484 8,992 Miscellaneous 150 (113) -75%59,295 (59,408) Materials and Supplies 27,500 63,976 233%47,580 16,396 Total Concessions Expenses 104,290 154,262 148%171,186 (16,924) Salaries of Personnel 9,745 - 0%- - Fringe Benefits 4,484 - 0%- - Contractual services 2,500 - 0%- - Materials and Supplies 13,329 3,010 23%- 3,010 Total Moyer Expenses 30,058 3,010 10%- 3,010 Salaries of Personnel 2,272 6,454 284%3,331 3,123 Fringe Benefits 209 1,410 675%993 417 Contractual - 1,174 0%- 1,174 Miscellaneous - (9) 0%- (9) Materials and Supplies 1,807 3,338 185%1,939 1,399 Total Salem High Expenses 4,288 12,367 288%6,263 6,104 Income (loss) Before Transfers (150,416)145,938 (23,281)169,219 Transfers 150,416 - 0%- - Income (loss)-$ 145,938$ (23,281)$ 169,219$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Eleven Months Ending May 31, 2024 Catering Concessions City of Salem, Virginia Water and Sewer Capital Fund Statement of Revenues and Expenditures For Period Ending May 31, 2024 Schedule N Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2023 10,218,902$ Revenues: Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ 3,356,098$ Total Revenues 13,575,000 13,575,000 - 13,575,000 - 3,356,098 Expenditures: North Salem Water Improvements 6,200,000 - - - 6,200,000 - Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 - Wiley Ct Sewer Improvements 375,000 - - - 375,000 - Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ - Fund Balance, May 31, 2024 13,575,000$ Schedule O Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 7,846,412$ 6,036,231$ 1,810,181$ Revenue Premiums Paid - City 6,060,000 4,862,102 80% 4,653,946 208,156 Premiums Paid - School 5,240,000 4,169,185 80% 3,979,311 189,874 Premiums Paid - Retirees 765,000 622,177 81% 670,007 (47,830) Dental Premiums Paid 591,050 496,157 84% 487,195 8,962 Interest Earnings 90,000 380,277 423% 229,204 151,073 Miscellaneous 5,000 16,249 325% 5,056 11,193 Total Year to Date Revenues 12,751,050 10,546,147 83% 10,024,719 521,428 Expenses Health Claims 11,545,772 8,539,788 74% 7,737,823 801,965 Dental Claims 591,050 447,441 76% 433,363 14,078 Employee Health Clinic 511,332 356,904 70% 329,768 27,136 Consulting Services 96,896 68,690 71% 70,053 (1,363) Miscellaneous 6,000 4,170 70% 3,891 279 Total Year to Date Expenses 12,751,050 9,416,993 74% 8,574,898 842,095 Ending Net Position -$ 8,975,566$ 7,486,052$ 1,489,514$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Ten Months Ending April 30, 2024 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending May 31, 2024 Schedule P FV as a Cash Value Net Change Fair Value % of 5/31/2024 in Fair Value 5/31/2024 Portfolio Demand & Time Deposits Concentration Account 60,208,616$ -$ 60,208,616$ 35.0% Payroll Account 10,133 - 10,133 0.0% Revenue Recovery Account 20,237 - 20,237 0.0% Utility Billing Account 47,417 - 47,417 0.0% Box Office Account 707,899 - 707,899 0.4% Held as Fiscal Agent of: Cardinal Academy 773,616 - 773,616 0.5% Court Community Corrections 1,937,354 - 1,937,354 1.1% Held on Behalf of: Economic Development Authority 540,524 - 540,524 0.3% Total Demand & Time Deposits 64,245,796 - 64,245,796 37.3% Investments Local Government Investment Pool (LGIP) 107,417,187 - 107,417,187 62.6% Held on Behalf of: Economic Development Authority LGIP 148,093 - 148,093 0.1% Total Investments 107,565,280 - 107,565,280 62.7% Total Deposits and Investments 171,811,076$ -$ 171,811,076$ 100.0% Item # 6A Date: 7/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 8, 2024 AGENDA ITEM: Consider adoption of Resolution 1475 in support of SMART SCALE Round 6 Funding Applications SUBMITTED BY: William L. Simpson, Jr., City Engineer SUMMARY OF INFORMATION: The City of Salem intends to reapply for two previously unfunded transportation projects through the SMART SCALE process. VDOT supports both projects and if funded, the City would NOT request to administer the projects, allowing VDOT to do so because of their locations along arterial roads. First, there is a signal project at Electric Road / Texas Street / Lynchburg Turnpike to better accommodate detoured northbound I81 traffic during incidents by converting to an offset T intersection layout, with two 3-way intersections in proximity operating as a single system. Next, there is an additional phase of streetscape improvements along East Main Street, from the Mason Creek Bridge to Parkdale Drive that would match Phase 1. More specifically, the sidewalk an d bike lane accommodations with two vehicular travel lanes and a center left turn lane would mimic the section further west, between Lynchburg Turnpike and Brand Avenue. Phasing is due to a combination of cost, logical termini, and the need to start at the creek and work uphill with infrastructure improvements – specifically storm drainage features. Salem City Council has previously supported these projects in prior funding application rounds, but the SMART SCALE process now requires a new resolution of support for each round. Resolution #1304 supported the East Main Street project and Resolution #1438 supported the signal project as the first phase of an I81 bypass. FISCAL IMPACT: SMART SCALE funds are 100% federal grant money with no local match required. Additionally, since VDOT would administer these projects, VDOT would ensure funds are sufficient as the project cost potentially changes over time. STAFF RECOMMENDATION: Staff recommends that the Council approve this resolution of support. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JUNE 24, 2024: RESOLUTION # 1475 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA AS AN ENDORSEMENT OF SMART SCALE ROUND 6 PROJECTS WHEREAS, the City of Salem is applying for SMART SCALE funding for two projects. First, a traffic signal project to modify intersections at Electric Road / Texas Street / Lynchburg Turnpike to better accommodate Interstate 81 bypass traffic. Second, Phase II of a multimodal improvements project along East Main Street from the Mason Creek bridge to Parkdale Drive. WHEREAS, as part of the SMART SCALE funding application process, a resolution of support from the local governing body is required. NOW, THEREFORE, BE IT RESOLVED, the Council of the City of Salem hereby grants its support for this project and grants authority for the City Manager and/or his/her designees to apply for funds and execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution # 1475 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on July 8, 2024. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: Given under my hand this day of . Clerk Item # 6B Date: 7/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 8, 2024 AGENDA ITEM: Receive the Abstract of Votes cast at the Republican Party Primary Election held on June 18, 2024. SUBMITTED BY: Dana M. Oliver, General Registrar/Director of Elections SUMMARY OF INFORMATION: Per the Code of Virginia, a certified copy of the abstract of votes from each election must be received and formally recorded. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that Council receive the Abstract of Votes for the Republican Party Primary Election held on June 18, 2024. Item #6C Date: 7/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 8, 2024 AGENDA ITEM: Appropriate grant funds awarded by Virginia Tourism Corporation SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded two grants totaling $36,278 from the Virginia Tourism Corporation Marketing Incentive Program. The Salem Fair’s $18,000 grant will enhance marketing efforts in Harrisonburg, Richmond, and Metro DC. The Outdoors Marketing Leverage $18,278 award will enhance marketing in Hampton Roads, Richmond and Metro DC for hiking, biking and outdoor adventures while eating, drinking and sleeping in Salem. A match is required for each grant and will be met through the Fair budget and the Tourism budget. FISCAL IMPACT: Proceeds from the grant will cover the cost of items not included in the FY24 operating budget. STAFF RECOMMENDATION: Appropriate $36,278 in grant revenue to account 10-053-0100-48398 and increase the budget for the grant expenditures, 10-053-8170-55859, by $36,278 to fiscal year 2024. It is also recommended that any of this grant not spent in the fiscal year 2024 be administratively appropriated to fiscal year 2025. Item #6D Date:7/08/2024 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: July 8, 2024 AGENDA ITEM: Appropriate grant funds awarded by AARP Community Challenge Microgrant SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem was awarded a grant totaling $2,500 from AARP in connection with their Community Challenge Microgrant. This grant will be used by the Salem Public Library to implement educational offerings and modifications to make homes safe and comfortable for people ages 50+. This grant does not require a local match. FISCAL IMPACT: Proceeds from the grant will cover the cost of items not included in the FY24 operating budget. STAFF RECOMMENDATION: Appropriate $2,500 in grant revenue to account 10-076-0100-47095 and increase the budget for the grant expenditures, 10-076-7300-55957, by $2,500 to fiscal year 2024. It is also recommended that any of this grant not spent in the fiscal year 2024 be administratively appropriated to fiscal year 2025. July 8, 2024 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Fair Housing Board Recommend reappointing Cole Keister for a three-year term ending August 9, 2027. Planning Commission and NPDES Citizens’ Committee Recommend appointing Nathan Routt to fill the unexpired term of Vicki Daulton for the remainder of a four-year term ending July 26, 2027. Also recommend appointing Mark Henrickson to fill the unexpired term of Neil Conner for the remainder of a four-year term ending July 31, 2026 Economic Development Authority Recommend appointing Jason Fountain to fill the unexpired term of Macel Janoschka for the remainder of a four-year term ending March 9, 2025. Board of Appeals (USBC Building Code) Recommend appointing Ray Varney to fill the unexpired term of Nathan Routt for the remainder of a five-year term ending May 11, 2025. Vacancies Board of Zoning Appeals Need one alternate member, Remainder of five-year term ending November 13, 2028. Economic Development Authority Need one member, remainder of four-year term ending March 9, 2025 Planning Commission Need two members, remainder of four-year term ending July 26, 2027. Roanoke River Blueway Advisory Committee Need one member, two-year term Sincerely, Laura Lea Harris Laura Lea Harris Deputy Clerk of Council Item #6E Date: 7/08/2024 CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS July 8, 2024 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Denise P. King 12-31-24 Rev. C. Todd Hester 12-31-25 Dr. Forest Jones 12-31-26 AT LARGE MEMBERS: Patrick Kenney 12-31-25 Helen Ferguson 12-31-26 Bobby Russell 12-31-24 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years Steve Poff 1-01-26 Robert S. Fry, III 1-01-28 Patrick Snead 1-01-25 Nathan Routt 5-11-25 Joseph Driscoll 1-01-28 ALTERNATES: David Hodges 12-12-26 Chelsea Dyer 8-09-25 David Botts 1-01-29 BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-24 N. Jackson Beamer, III 11-30-24 David A. Prosser 11-30-25 Janie Whitlow 11-30-26 Kathy Fitzgerald 11-30-24 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-27 Frank Sellers 3-30-28 Steve Belanger 6-05-29 Gary Lynn Eanes 3-20-25 Tom Copenhaver 3-20-27 ALTERNATES: Tony Rippee 10-12-28 Jeff Zoller 3-1-28 Vacant 11-13-28 CHIEF LOCAL ELECTED OFFICIALS (CLEO) CONSORTIUM No Term Limit H, Hunter Holliday Alternate: Vacant MEMBER EXPIRATION OF TERM CONVENTION & VISITORS BUREAU John Shaner No term limit COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Laura Lea Harris Crystal Williams Kevin Meeks Joshua Vaught Amy Cole Jasmin Lawson Cathy Brown Sarah Watkins Howard Shumate Leigh Frazier Courtenay Alleyne Heather Gunn Chris Park Mark Chadwick Parent Rep-Vacant Vacant Sue Goad Chrissy Brake Randy Jennings Deborah Coker Darryl Helems Mandy Hall Derek Weeks Danny Crouse Health Dept. - Vacant Vacant Wendel Cook Jessica Cook *Note: Rosie Jordan will serve as Fiscal Agent For the City of Salem ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-27 Paul C. Kuhnel 3-09-28 J. David Robbins 3-09-28 Cindy Shelor 4-10-25 Vacant 3-09-25 Sean B. Kosmann 12-14-24 Joe Curran . 12-14-24 FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-25 Melton Johnson 7-01-26 Cole Keister 8-09-24 Pat Dew 3-01-27 Janie Whitlow 4-09-27 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION (INACTIVE) Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-27 Partnership for a Livable Roanoke Valley(INACTIVE) Term of Office: Unlimited PERSONNEL BOARD Term of Office: 2 years William R. Shepherd 6-09-25 J. Chris Conner 8-12-25 Margaret Humphrey 8-12-25 Garry Lautenschlager 11-23-24 Teresa Sizemore-Hernandez 4-26-25 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-26 Denise “Dee” King 7-31-26 Vacant 7-26-27 Reid Garst 7-31-26 N. Jackson Beamer 8-28-27 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-25 Wendel Ingram 6-11-27 Daniel L. Hart 2-14-27 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-28 ROANOKE RIVER BLUEWAY ADVISORY COMMITTEE Term of Office: 2 years Jeff Ceasar 6-30-24 Vacant 6-30-25 MEMBER EXPIRATION OF TERM ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years H. Hunter Holliday 6-30-27 Dee King 6-30-26 James W. Wallace, III 6-30-27 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years H. Robert Light 12-14-27 Mike McEvoy (Citizen At-large) 12-13-25 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate Vacant Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years Dr. Steven L. Powers 11-08-24 Russ Craighead 7-25-25 Skip Lautenschlager 9-26-26 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Rob Light 12-31-27 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-26 H. Hunter Holliday 6-30-26 Alternate: Byron R. Foley 6-30-26 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-24 Teresa Sizemore-Hernandez 12-31-24 Andy Raines 12-31-25 Stacey Danstrom 12-31-25 Macel Janoschka 12-31-26 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Heath Rickmond 12-01-26 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byron Randolph Foley 11-13-25 (vacant - full-time alternate) MEMBER EXPIRATION OF TERM TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Crystal Williams 6-30-26 Josh Pratt 6-30-26 Alternate: Vacant 6-30-26 Alternate: Max Dillon 6-30-26 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones, Jr. 6-30-26 VIRGINIA’S BLUE RIDGE BOARD Term of Office: Chris Dorsey WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-25 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) Tommy Miller 2-3-26 Chris Dorsey 2-3-28 Crystal Williams (Alternate) 2-3-26 H. Robert Light (Alternate) 2-3-28 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-24 (Requires Oath of Office) William D. Jones Alternate: Byron R. Foley Rosemarie Jordan Alternate: Chris Dorsey April M. Staton Alternate: Chief Deputy-Major Steve Garber