HomeMy WebLinkAbout10/7/2024 - City Council - Agenda -Regular (2)
City Counci l Meeting
AGENDA
Monday, October 7, 2024, 6:30 PM
Work S es s io n 5:45 P.M. C ouncil C hambers C onference R oom, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
R egular S ession 6:30 P.M. C ouncil C hambers , C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion I tems
Update of Major Projects with C ommunity Development
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public
hearing at the same meeting.
B.Minutes
C onsider acceptance of the September 9, 2024, Work Session and Regular Meeting minutes
and the September 17, 2024, Special Meeting Work Session minutes.
C .F inancial Reports
C onsider acceptance of the Statement of Revenues and Expenditures for the two months
ending August 2024.
5.Old Business
6.New Business
A.Salem City School Board
Hold a public hearing to receive the views of citizens within the School Division regarding the
School Board appointments for the expiring terms ending December 31, 2024 of two members
of the City of Salem School Board. (As advertised in the September 19, 2024, issue of the
Salem-Times Register).
B.Amendment to the City Code - Chapter 106 Zoning
Hold public hearing and consider ordinance on first reading enacting C hapter 106, Zoning,
Article III, Use and design standards, section 106-310.25 and amending C hapter 106, Zoning,
Article II, District Regulations, Section 106-214.2(B)(5) C ommercial use Types, Article VI.
Definitions and use types, Section 106-602.9 C ommercial use types of the C OD E O F T HE
C IT Y OF S A LEM, VIRG IN IA pertaining to retail sales, smoke shop. (Advertised in the
September 19 and 26 issues of the Salem Times-Register.) (Planning C ommission
recommended approval; see page 11-12 of Planning Commission minutes.)
C .Amendment to the City Code - Chapter 66 Signs
Hold a public hearing and consider adoption of ordinance adding C hapter 66, Signs, Article I
In General, Section 66-11.1, Minor Signs during Voting of the C O D E O F T HE C IT Y O F
SALEM, VIRG IN IA. (Advertised in the September 24 and 25 issues of the Roanoke
Times.) (Planning C ommission recommended approval at the October 2, 2024 meeting.)
D.Administrativ e Calendar for 2025
C onsider adoption of the administrative calendar for 2025.
E.Salem Municipal Golf Course
C onsider renewing the lease for the Salem Municipal Golf C ourse for 2025.
F.Salem Band B oosters
C onsider request from the Salem Band Boosters for a donation ($5,638.85) equal to
the amount of admissions tax paid in connection with the annual Drum Corps
International Summer Music Games competition held on J uly 30, 2024, at the Salem Stadium
G.Appropriation of F unds
C onsider request to appropriate Downtown Improvement Reserve funding in the C apital
Projects Fund. Audit - Finance Committee
H.Appoint Authorized Officials for I nv estment P rogram
C onsider Resolution 1483 to approve Authorized Officials for Investment Program. Audit -
Finance C ommittee
7.C losed Session
A.Closed Session
Hold a closed session in accordance with Section 2.2-3711 A(6) of the 1950 C ode of
Virginia, as amended, for discussion or consideration of the investment of public funds
where competition and bargaining is involved, where, if made public, initially, the financial
interest of the City would be adversely affected.
8.Adjournment
City Council Meeting
MINUTES
Monday, September 9, 2024, 6:30 PM
Work Session 5:30 P.M.; Regular Session 6:30 P.M.
Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem, Virginia 24153
WORK SESSION
1.Call to Order
A work session of the Council of the City of Salem, Virginia, was held in the
Council Chambers Conference Room, City Hall, 114 N. Broad Street, Salem,
Virginia, on September 9, 2024, at 5:30 p.m., there being present the following
members of said Council to wit: Renée Ferris Turk, Mayor; James W. Wallace,
III, Vice- Mayor; Council members; Byron Randolph Foley (participated
remotely), William D. Jones (absent), and H. Hunter Holliday; with Renée Ferris
Turk, Mayor, presiding; together with Chris Dorsey, City Manager; Rob Light,
Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Tommy Miller, Director of Economic Development; and Laura Lea
Harris, Deputy Clerk of Council; and the following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
2.New Business
A.Discussion Items
1)Council Retreat goals and objectives update
2)Economic Development Update - Tommy Miller
Mr. Dorsey and Mr. Light presented an update on each item that was discussed at
the retreat of Council and city management that was held on March 22, 2023. The
purpose of this retreat was to discuss and prioritize Council's short-term strategic
goals. Discussion was held and questions by Council were responded to.
Tommy Miller, Director of Economic Development, presented an update on
Economic Development for the City of Salem. He provided a copy of an outline
for Council's use. Mr. Miller summarized the status of progress that has been made
on the City's Strategic Plan initiatives. He also shared details updating Council
Item #4B
Date: 10/07/2024
on existing businesses in Salem. Mr. Miller shared an overview of real estate
within Salem. Council held discussion and asked questions that were responded to
by staff.
3. Adjournment
There being no further business, Mayor Turk adjourned the meeting at 6:15
p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to
order at 6:30 p.m., there being present the following members to wit: Renée
Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers:
Byron Randolph Foley (participated remotely), William D. Jones (absent), and
H. Hunter Holliday; with Renée Ferris Turk, Mayor, presiding together with
Chris Dorsey, City Manager; Rob Light, Assistant City Manager and Clerk of
Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director
of Community Development; Mike Stevens, Director of Communications; and
Jim Guynn, City Attorney.
2. Pledge of Allegiance
Mayor Turk requested that Mr. Light read a request from Councilman Foley to
participate remotely in this Council meeting.
The request from Councilman Foley stated: "in accordance with Section 2.2-
3708.3 B(1) of the Code of the Commonwealth of Virginia and the Remote
Participation Policy of the City of Salem, I hereby request to participate
remotely due to a temporary medical condition that prevents my physical
attendance.”
James Wallace motioned to approve the remote participation of Randy Foley. H.
Hunter Holliday seconded the motion.
Ayes: Holliday, Turk, Wallace
Absent: Jones
Abstain: Foley
3. Bid Openings, Awards, Recognitions
Mayor Turk recognized Officer C.A. Hayth from the Salem Police Department and
asked the following trainees attending this evening as part of their Field Training
(FTO) task to come forward: Z. Martin, J. Janice, B. Whitfield, B. Agee, S.
Underwood, L. Holbrook, and C. Johnson. She expressed appreciation to them on
behalf of the citizens of Salem and those present this evening for their commitment
to protect and serve the citizens of Salem.
A. Recognition of Constitution Week and Fort Lewis Chapter of NSDAR
Present Proclamation to Elizabeth Vincel, Chapter Regent of the Fort Lewis
Chapter of the National Society Daughters of the American Revolution
(NSDAR) in recognition of Constitution Week 2024.
Mayor Turk recognized Constitution Week 2024 and the Fort Lewis Chapter of
the National Society of the Daughters of the American Revolution (NSDAR). She
noted that September 17th at 4:00 p.m. is the time that people generally ring bells
to celebrate the signing of the Constitution. Mayor Turk asked that Elizabeth
Vincel, Chapter Regent of the Fort Lewis Chapter of the NSDAR, and other
Chapter members come forward while she read the Proclamation aloud. Mike
Stevens took pictures of the group with Council. Council thanked the group for all
of their work.
4. Consent Agenda
A. Citizen Comments
Comments from the public, limited to five minutes, on matters not already
having a public hearing at the same meeting.
Karita Knisely, 115 Union Street, expressed concerns of health and safety in regard
to the structure at 203 Union Street. She requested that the City adhere to the
mission of the Building Department and take immediate action to notify the current
owner of 203 Union Street of the nuisance infestation and negligence. She
referenced Fire Prevention Code 34-5. Ms. Knisely also requested that the City
keep her updated and informed of any and all actions and correspondence in the
above-referenced matters. She ended by requesting that the City adopt the Virginia
Building Maintenance Code.
Councilman Wallace asked Mr. Van Allman to comment as to whether the Planning
and Zoning Department had the understanding that this Council had not made it a
priority for Zoning to enforce the regulations of this type of issue in the City. He
noted that he hoped Council could reconsider that position.
Mr. Van Allman responded that he would rephrase that. He noted that the priorities
are ranked and there were a couple of priorities that were ranked higher than this one
that they were moving forward with because there was a majority that felt they
needed to move forward. He also noted that they act at the discretion of the City
Manager and Council. He also noted that Salem has not adopted the full
Maintenance Code.
Vice-Mayor Wallace noted to Mr. Dorsey that he would like to say that in his
campaigning recently, he had found this was a big concern that citizens have about
some of their adjoining properties. He added that he felt that Council needed to try
to address some of those concerns.
Mr. Dorsey shared that they were looking towards implementing some of the Codes
very soon, those dealing with exterior maintenance codes and things of that nature.
He noted that they had a very good meeting with Ms. Knisely, and that the Electric
Department was involved as well, to look at some of these issues. They hope to get
some traction started when those codes are implemented, especially on the outside
where the holes are and where animals are going under the building. They will be
able to move ahead with this part. The one thing that ties their hands somewhat at
this point is that they are unable to go inside the house for property right reasons.
They are hoping to see what they can do on the outside first.
Mr. Van Allman added that they did not have the power to search premises.
Vice-Mayor Wallace clarified that he was hearing a lot of exterior issues that could
be seen from the street.
Mr. Van Allman noted that they could cite stationary things like a car with no tags,
overgrown grass, and things that could be observed, He shared that it was a little
more difficult to cite an animal.
Mayor Turk noted that Council will be pursuing the Maintenance Code in future
meetings because they have a plan to hold a Work Session, and this will be one of
the topics that is discussed by Council.
B. Minutes
Consider acceptance of the August 12, 2024, Work Session and Regular
Meeting minutes.
The minutes were approved as written.
C. Financial Reports
Consider acceptance of the Statement of Revenues and Expenditures for the one
month ending July 2024.
The Financial Reports were received.
5. Old Business
A. Amendment to the Zoning Ordinance
Consider ordinance on second reading for the request of Seaside Heights,
LLC, property owner, to rezone the property located at 1590 West Main Street
(Tax Map # 140-1-3) from LM Light Manufacturing District to HBD Highway
Business District. (Approved on first reading at the August 12, 2024, Council
meeting.)
H. Hunter Holliday motioned to adopt ordinance on second reading for the request of
Seaside Heights, LLC, property owner, to rezone the property located at 1590 West
Main Street (Tax Map # 140-1-3) from LM Light Manufacturing District to HBD
Highway Business District. James Wallace seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
6. New Business
A. Special Exception Permit Amendment
Hold public hearing to consider the request of Salem Montessori School, Inc.,
property owner, to amend the existing special exception permit to allow for a
second elementary educational facility on the property located at 101 Corporate
Boulevard (Tax Map # 117-2-1). (Advertised in the August 22 and 29 issues of
the Salem Times-Register.)(Planning Commission recommended approval with
condition; see pages 2-11 of Planning Commission minutes.)
Mayor Turk opened the public hearing.
Barney Horrell, 3553 Carvins Cove Road, Brushy Mountain Engineering, on behalf
of Salem Montessori, Inc., addressed Council. He noted that Ms. Valerie
Vanderhoeven, owner, was in attendance this evening as well. He also indicated that
the Planning Commission minutes, which were included in the agenda packet for this
evening, were very thorough. He also noted that he had provided a copy of building
elevation views for the Council members to review this evening. He summarized
the background information on this request and shared that Salem Montessori
School had come before Council in the past couple of years looking to build a new
facility across the street on the wooded lot. They went through the process of
amending the conditions on that property, and in the course of beginning the design
process, it was decided that it was not economically feasible. They are stepping
back, going back to the existing property, and would like to build a second school
building on the property that had a proffer that only one school building be on the
property. They are requesting to amend the original conditions of purchase. He
noted that these conditions of purchase were committed to in the deed of transfer for
the property. If the request is approved tonight, it would require an amendment to
the deed for the property. Mr. Horrell recapped the recommendation of the Planning
Commission in regard to conditions. He noted that it was his understanding that it
was the desire of Council to bring back the condition of landscaping along
Lynchburg Turnpike. He highlighted the fact that the building would be a single-
story appearing building from Lynchburg Turnpike and that the elevation views
provided for Council show a single-story brick facade that looks residential in
nature, in trying to remain consistent with the existing campus and what is across the
street. The backside, which is the view from Corporate Boulevard, including
existing parking lots, will appear as a two-story building. They are trying to create a
campus feel. The first building that was built on this parcel is an all-brick facade,
the lower building, which was built around 2017-2018, is much of the same brick
with a white siding element in the center corridor of the building. This building will
play off of those same two elements. It will be brick facing Lynchburg Turnpike
and then switch to some siding on the Corporate Boulevard facade. Mr. Horrell
said that he would be happy to answer any questions.
Vice-Mayor Wallace noted that he had read this information prior to the meeting,
and it looked like when Council considered this in 2011, they did exactly what they
were considering in terms of the building. He stated that it appeared now that much
remained to be settled from the Planning Commission minutes. He asked if there
was a reason why the owner had not put forward the final design for review during
this hearing. He asked if he could assure Council that this would fit in and look like
the other buildings and blend in.
Mr. Horrell responded that he was the presenter to Council when the initial building
came before Council for review. He noted that at that time there was quite a bit of
concern from adjoining property owners as to the appearance of the building and
also that there were some residents directly across the street that were concerned
with the mountain view being blocked. At that point, some of the conditions were
added, such as the single-story brick facade to match what they were expecting to
see. The campus feel was very important. Building this building would allow them
to close an existing facility that they have kind of nursed along directly across from
the Phoenix Building. This facility is aging out, and rather than spending money to
bring it back up, they want to create this campus feel. The idea is that the students
would start at the lower building and this new building would serve the older
students. This does need to be consistent and look and feel the same. He continued
that the reason for not having a fully developed plan set was that the owner did not
want to take the risk of outlaying the full design for the building until the Special
Exception was approved. Mr. Horrell noted that they had begun the design path for
the wooded lot across the street and had to pull the plug because of cost issues and
unsuitability of the lot.
Vice-Mayor Wallace asked Mr. Horrell what he could do to assure Council that the
same scenario would not unfold with this new building, and that it would not be built
with less expensive materials that would not look like the rest of the campus.
Mr. Horrell asked if he was asking for a proffer of a brick facade.
Vice-Mayor Wallace responded that he was asking for assurance.
Mr. Horrell responded that he could confidently state that the exterior of the building
would be consistent in manner with the two existing buildings. He noted that they
do not have fully developed architectural plans yet; however, they had researched
the needs of the owner to determine that this is the building that meets those needs.
Councilman Holliday asked what the square footage of the proposed new building
was.
Mr. Horrell responded that the building would be about 4,000 on the first floor and
about 6,000 on the upper floor for a total of just under 10,000 square feet. He
added that the first building had a roof of standing seam black metal, which was a
proffered condition at the time. The second building went to a black asphalt
shingle. For cost reasons, he anticipates that this building will also be a black
asphalt shingle roof. The intent is to do brick facing the Turnpike. The rest would
be white siding. It would probably be brick up to windowsill level with siding above
that.
Vice-Mayor Wallace asked if there was any chance that it would be corrugated
metal if costs exceeded expectations.
Mr. Horrell noted that it would not be corrugated metal and that he was comfortable
proffering this detail. The intent was that it would be consistent with the brick and
white siding.
Mr. Van Allman noted that Council could not have them proffer for a Special
Exception but that they could have conditions for a Special Exception and that in
addition, if they find the site did not have the campus feel or was not in compliance
with that that Council could remove the Special Exception.
Vice-Mayor Wallace asked what assurance could be given to Council that this
would not bring back traffic problems that had been experienced in the past with the
Boulevard facility. He noted that the original idea when the new campus was built
was that the Boulevard facility would be shut down because of this issue.
Mr. Horrell responded that the Boulevard facility had to be put back into use during
Covid in order to spread the students out. The new building is needed due to
increased enrollment and that the intent was to spend the money on this new facility
rather than on continuing to use the Boulevard facility.
Councilman Holliday asked what the projected enrollment was once the new
building is complete.
Mr. Horrell asked Ms. Vanderhoeven for this number. She indicated that 260 was
the projected total enrollment.
Vice-Mayor Wallace asked if traffic had been addressed for the additional vehicles
that would be there in the morning and afternoon.
Mr., Horrell responded that this had been taken into consideration and that one of the
reasons that all traffic came in off of Corporate Boulevard was so as not to impact
the residences across the street. He indicated that many of the families had multiple
students attending and even though they would be serving additional students, the
traffic would not increase in the same manner. He noted that the traffic pattern had
been set up so that the vehicles could get in and out off of Corporate Boulevard
easily. He indicated that another concern from back in 2011 was the hours of
operation. There would not be evening or weekend hours and the facility is quiet
and mostly dark in the evenings. Mr. Horrell also brought up one other modification
to the previous conditions. This was in reference to a condition to preserve some
trees when they previously requested to develop the wooded lot. By requesting to
build the second building on the upper parcel, they do not necessarily need to strike
the conditions on that triangular lot. They are comfortable agreeing to preserve
those trees if Council feels this is necessary.
Vice-Mayor Wallace asked if they would consider giving up the present Special
Exception Permit for Boulevard so that it would be ensured that this did not return
to a school again.
Mr. Horrell responded that there was a timing issue and that they would have to get
this one in operation.
Ms. Vanderhoeven requested to speak. She shared that she lives in Botetourt
County and owns the Salem Montessori School. She noted that it would not be
financially feasible to keep that one open and that they would need to sell that
property and invest in the new one.
Vice-Mayor Wallace asked Mr. Van Allman if the existing Special Exception permit
would transfer with it when they sell the property on Boulevard.
Mr. Van Allman noted that the Special Exception permit would transfer with the
property.
Mr. Horrell noted that the property being looked at this evening was zoned
residential and that it required a Special Exception permit to operate an educational
facility but that he did not believe that there was a Special Exception Permit for the
property on Boulevard and that it was zoned something other than residential.
Vice- Mayor Wallace noted that there was something tied to the property on
Boulevard as he recalled conversations about addressing that when they were
experiencing all of the traffic issues upon the reopening of the facility on Boulevard.
Mr. Van Allman noted that in general, Special Exception permits follow the property,
but that Council still had the ability to remove the Special Exception.
Vice-Mayor Wallace asked Mr. Van Allman to clarify that if Council approved the
motion this evening and for some reason or unlikely event the building came back
not meeting Council's expectations, that they would be able to pull the Special
Exception permit.
Mr. Van Allman responded that any member of Council would be able to bring this
up and add it to an agenda for consideration.
Mayor Turk closed the public hearing.
Hunter Holliday motioned to approve the request of Salem Montessori School, Inc.,
property owner, to amend the existing special exception permit to allow for a second
elementary educational facility on the property located at 101 Corporate Boulevard
(Tax Map # 117-2-1).
Mr. Light noted that, if Council was amenable, staff recommended that they place
some conditions on this motion. He indicated that in front of them they had a
recommended motion which included those conditions. To memorialize the changes,
as Mr. Horrell indicated it is recorded in the deed. Therefore, they need to amend
that deed with the corrections.
James Wallace motioned to make an amended motion to approve the request of
Salem Montessori School, Inc., property owner, to amend the existing special
exception permit to allow for a second elementary educational facility on the
property located at 101 Corporate Boulevard (Tax Map # 117-2-1) conditioned
upon: 1. Amending condition A to reflect that the oak trees will remain, and other
trees can be eliminated with the approval of City staff on Tract A as this is an
existing condition on this parcel placed by Council in May of 2023. 2. Eliminating
conditions B through F only. 3. Retaining conditions G through K. 4. Adding a
condition that the height of the proposed building not exceed 20 feet of the height of
the existing building on the property. 5. Recording of a Deed of Correction to
modify the conditions to reflect the changes made by Council in granting this
Special Exception Permit. Renee Turk seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
B. Resolution 1482- Reschedule October 15, 2024, Regular Council Meeting
Consider Resolution 1482 rescheduling the October 15, 2024, Regular Meeting
of City Council to October 7, 2024.
Mayor Turk noted that the reason for this motion was that all of Council would be
attending the Virginia Municipal League Conference in Virginia Beach; therefore,
this meeting would need to be rescheduled. She noted that moving this meeting to
October 7, 2024, would make the meeting a week earlier than it would normally
occur.
H. Hunter Holliday motioned to adopt Resolution 1482 to reschedule the October
15, 2024, Regular Meeting of City Council to October 7, 2024. James Wallace
seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
C. Salem City School Board
Consider setting date for public hearing in accordance with Section 22.1-29.1 of
the Code of Virginia 1950, as amended, regarding the expiration of term for
Nancy Bradley and Teresa Sizemore-Hernandez. (Suggest date of October 7,
2024).
Vice-Mayor Wallace asked if it would compress the schedule too much or be a
problem if this were backed up a little bit to give citizens that might have interest
more time.
Mr. Light indicated that the next meeting would be October 28th and then whatever
process that Council determined to go through in selecting school board members
would be followed.
Vice-Mayor Wallace suggested that this would give the whole month of November
for interviews and then they could make the appointment in December.
Mayor Turk noted that the School Board members normally go to a training in early
December, and that the appointment would need to be made prior to that.
Vice-Mayor Wallace asked if this had been advertised in the paper yet soliciting
applications.
Mr. Light responded that no advertisement had been placed yet as the first step in
the process was to set the public hearing date and then we would begin taking
applications.
Vice-Mayor Wallace noted that he felt this seemed a very short period in which to
gather interested parties.
Mr. Holliday noted that he was all for moving this out if they had time to do so.
Mr. Foley noted as a reminder that this was a month from now and he did not feel
that a month was too short.
Discussion was held among Council on the length of time that was available, the
training that school board members attended, and when the advertisement would
need to run as required by Virginia Code.
Mr. Light noted that the advertisement needed to run at least seven days prior to the
public hearing.
Mr. Foley reminded those in attendance for the record that October 7 would be the
deadline for applications to be received and that interested citizens were not
required to speak.
Mr. Light confirmed that per Code, anyone that is subsequently appointed, their
name has to be read at that public hearing.
James Wallace motioned to set the public hearing on the appointment of school
board members for October 7, 2024, during the regular Council meeting, provide
public notice, and accept letters of interest and resumes from interested applicants
for naming at this public hearing. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
D. Appropriation of Funds
Consider request to amend the School Operating Fund and School Capital
Projects Fund budgets as approved by the School Board on August 13, 2024.
Audit - Finance Committee
Vice-Mayor Wallace noted that this item was a housekeeping item for the School's
budget from the last fiscal year.
James Wallace motioned to approve the School Board’s appropriation change of
$3,400,000 to the School Operating Fund and $6,000 to the School Capital Projects
Fund as approved by the School Board at their August 13, 2024, meeting for fiscal
year 2023-2024. The change in the School Operating Fund reflects the net of an
increase in revenues received from the State for an online school program called
STRIDE and a decrease in State revenues to reflect lower than budgeted
enrollment. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
E. Allman E&S Plan
Consider setting bond for erosion and sediment control for the Allman E&S
Plan. Audit - Finance Committee
Vice-Mayor Wallace noted that this item pertains to a rather large house that will
have a large amount of soil disruption, so it was the recommendation of Community
Development that the property be bonded for all of the disturbance that would be
taking place.
James Wallace motioned to bond erosion and sediment control for the Allman E &
S Plan located at 2640 Franklin Street in the amount of $6,292.00 with a time frame
for completion set at twelve (12) months. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
F. Savory Ventures Salem
Consider setting bond for erosion and sediment control and landscaping for
Savory Ventures Salem. Audit - Finance Committee
Vice-Mayor Wallace noted that this pertains to the new food court that was going in
on 4th Street.
James Wallace motioned to bond erosion and sediment control and landscaping for
the Savory Ventures Salem Plan located at 600 W. 4th Street Blk. in the amount of
$4,125.00 with a time frame for completion set at twelve (12) months. H. Hunter
Holliday seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
G. Appropriation of Funds
Consider request to appropriate fund balance to replenish Contingency. Audit -
Finance Committee
Vice-Mayor Wallace noted that there was a large use of contingency funds that was
unexpected, so the request was to replenish that.
Additional funding was needed to complete projects at Salem Memorial Park
including replacement of netting and wall pads. Funding of $217,698 was
transferred from Contingency in order to fund these projects and allow work to
proceed. To replenish the amount budgeted in Contingency, $217,698 needs to be
appropriated from the General Fund balance. Appropriating fund balance to
replenish the Contingency budget ensures adequate funds are available if needed in
fiscal year 2025.
James Wallace motioned to appropriate $217,698 to the Designation of Beginning
Fund Balance account, and increase the budget in the Contingency account by
$217,698. H. Hunter Holliday seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
H. City Holiday
Consider the addition of Tuesday, December 24, 2024, as a City holiday for
employees and closing City offices.
Mayor Turk noted that this had been discussed with City Manager Dorsey and that
Council was trying to make sure they thanked the employees for their hard work and
give them time off. This year this would be Christmas Eve. She asked that staff
make sure to distribute this information to employees.
Vice-Mayor Wallace asked if this would replace the floating holiday.
Mr. Dorsey responded that this would be considered later this year with the
consideration of the Administrative Calendar.
Mr. Light noted that in individual discussions that City management had with
Council members, this would be an added holiday. The floating holiday will
become a set holiday at some point in the year where it makes the most sense. Staff
will come back to Council with the Administrative Calendar for all of the holidays.
H. Hunter Holliday motioned to add Tuesday, December 24, 2024, as a City holiday
for employees and closing City offices. James Wallace seconded the motion.
Ayes: Foley, Holliday, Turk, Wallace
Absent: Jones
7. Adjournment
Mayor Turk noted that Olde Salem Days will be held this coming Saturday. She
encouraged everyone to take the shuttle from the Civic Center and ride over as
shuttles are constantly running. She asked citizens to spread the word.
Ms. Jordan asked Barney Horrell, past chairman of the Olde Salem Days
Committee, to speak about Olde Salem Days with information and to encourage
people to come out.
Barney Horrell, on behalf of the Rotary Club, thanked Council for their continued
support of this event. He indicated that they had received a heavy registration,
consistent with last year and even exceeding last year slightly. He noted a little bit
of a challenge because of street work and ongoing construction that had required
shifting people around. He asked for the patience of patrons and crafters.
Council asked to confirm the beginning time of the event.
Mr. Horrell responded that the shuttles begin a little bit later around 9:00, but that
citizens may come down to begin shopping around 8:30 a.m.
The meeting was adjourned at 7:23 p.m.
City Council Special Meeting
MINUTES
Tuesday, September 17, 2024, 8:30 PM
Work Session, Council Chambers, City Hall, Salem, Virginia 24153
1. Call to Order
A Special Meeting/Work Session of the Council of the City of Salem, Virginia
was held in Council Chambers, City Hall, 114 North Broad Street, Salem,
Virginia, on September 17, 2024, at 8:30 a.m., there being present the following
members of said Council, to wit: Renée Ferris Turk, Mayor; James W. Wallace,
III, Vice-Mayor; Council members: Byron Randolph Foley (participated remotely
due to a temporary medical condition that prevented his physical attendance);
William D. Jones (absent);, H. Hunter Holliday; with Renée Ferris Turk, Mayor,
presiding; together with Chris Dorsey, City Manager; Rob Light, Assistant City
Manager and Clerk of Council; Crystal Williams, Assistant to the City Manager;
Chuck Van Allman, Director of Community Development; Mary Ellen Wines,
Planning and Zoning Administrator; Will Simpson, City Engineer; and the
following business was transacted;
Mayor Turk reported that this date, place, and time had been set in order
for the Council to hold a work session and called the meeting to order; and
2. New Business
A. Discussion of potential upcoming Code Changes
Staff reviewed multiple draft code revisions with Council and answered
questions related to:
- Chapter 18: Exterior Maintenance
- Chapter 18: Spot Blight Abatement
- Chapter 18: Vacant Building Registration
- Chapter 106: Tobacco Product Retail Locations and Displays
3. Adjournment
The meeting was adjourned at 9:47 a.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-24 6,589,377$ -$ 0%-$ -$
General Property Taxes 51,890,783 629,036 1% 525,193 103,843
Other Local Taxes 29,110,800 1,200,071 4% 1,157,081 42,990
Permits and Licenses 359,440 57,665 16%47,969 9,696
Fines and Forfeitures 128,500 11,790 9%11,829 (39)
Revenue from Use of Money and Property 6,342,391 1,226,464 19% 1,190,156 36,308
Charges for Services 3,711,197 427,427 12% 390,217 37,210
Payment in Lieu of Taxes from Electric Fund 3,160,000 526,667 17%- 526,667
Payment in Lieu of Taxes from Water Fund 147,696 24,159 16%26,458 (2,299)
Miscellaneous Revenue 376,000 42,271 11%85,288 (43,017)
Non-Categorical Aid 3,642,803 22,761 1%20,760 2,001
Shared Expenses 1,933,459 138,951 7% 134,707 4,244
Categorical Aid 10,800,992 501,126 5%65,438 435,689
Non-Revenue Receipts 11,846 11,845 100%2,509 9,336
Transfer From Other Funds - - 0% 3,625,078 (3,625,078)
Total Revenues 118,205,284 4,820,233 4% 7,282,682 (2,462,449)
Expenditures:
General Government 11,296,295 2,028,620 18% 1,669,668 358,952
Judicial Administration 3,167,603 474,013 15% 540,257 (66,244)
Public Safety 25,368,053 4,016,903 16% 4,225,298 (208,395)
Public Works 19,398,299 1,636,163 8% 1,565,168 70,995
Health and Welfare 7,137,055 691,232 10% 582,500 108,732
Education 26,538,801 5,168,600 19% 5,017,473 151,127
Parks, Recreation and Cultural 10,086,964 1,566,809 16% 1,241,659 325,150
Community Development 4,390,653 691,778 16% 618,535 73,243
Non-Departmental 3,349,725 182,519 5% 195,650 (13,131)
Transfers Out 6,641,356 435,804 7% 7,275,130 (6,839,326)
Contingency 830,480 - 0%- -
Total Expenditures 118,205,284 16,892,441 14% 22,931,338 (6,038,897)
Revenues Over/(Under) Expenditures -$ (12,072,208)$ (15,648,656)$ 3,576,448$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Two Months Ending August 31, 2024
Item #4C
Date: 10/07/2024
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
900,000.00
950,000.00
1,000,000.00
1,050,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2022 -2025
FY 2022 FY 2023 FY 2024 FY 2025
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2022 -2025
FY2022 FY2023 FY2024 FY2025
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
250,000.00
275,000.00
300,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2022 -2025
FY2022 FY2023 FY2024 FY2025
City of Salem, Virginia
Special Revenue Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2024
Schedule E
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 -$
Revenues:
ARPA - Election Grant 14,075$ -$ -$ -$ 14,075$ -$
Total Revenues 14,075 - - - 14,075 -
Expenditures:
Election Grant 14,075 14,075 - 14,075 - 14,075
Total Expenditures 14,075$ 14,075$ -$ 14,075$ -$ 14,075
Fund Balance, August 31, 2024 (14,075)$
City of Salem, Virginia
Debt Outstanding
For Period Ending August 31, 2024
Schedule F
Balance Principal Balance
7/1/2024 Issuances Payments 8/31/2024
City Debt Outstanding
2013 Public Improvement Bonds 888,125$ -$ (89,425)$ 798,700$
2016B Public Improvement Bonds 297,713 - - 297,713
2019 Public Improvement Bonds 4,065,000 - - 4,065,000
2020 Public Improvement Bonds 1,700,000 - - 1,700,000
2020 Public Improvement Refunding Bonds 4,405,060 - - 4,405,060
2021 Public Improvement Refunding Bonds 805,000 - - 805,000
2022B Public Improvement Bonds 13,916,000 - - 13,916,000
Total City Debt Outstanding 26,076,898 - (89,425) 25,987,473
School Debt Outstanding
2012A Public Improvement Bonds 4,295,250 - (477,250) 3,818,000
2013 Public Improvement Bonds 2,736,875 - (275,575) 2,461,300
2020 Public Improvement Bonds 23,395,000 - - 23,395,000
Total School Debt Outstanding 30,427,125 - (752,825) 29,674,300
Total Debt Outstanding 56,504,023$ -$ (842,250)$ 55,661,773$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2024
Schedule G
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 13,449,111$
Revenues:
Federal Grants 12,922,021$ 2,370,769$ -$ 2,370,769$ 10,551,252$ -$
State Grants 17,015,640 4,238,063 - 4,238,063 12,777,577 -
Proceeds From Debt Issuance 15,015,146 15,015,145 - 15,015,145 1 -
Interest Income 663,818 663,817 - 663,817 1 -
Transfer From General Fund 25,751,022 25,462,020 - 25,462,020 289,002 3,400
Total Revenues 71,367,647 47,749,815 - 47,749,815 23,617,832 3,400
Expenditures:
Next Generation 911 378,493 187,161 30,609 217,770 160,723 -
Fire Station #2 Renovations 432,000 113,085 8,386 121,471 310,529 7,563
Fire Station #2 Storage Building 515,000 - - - 515,000 -
Fire Station #1 Renovations 654,000 7,781 12,579 20,360 633,640 -
Fire Station #3 Renovations 454,000 7,051 4,844 11,895 442,105 -
Colorado St Bridge Replacement 11,778,826 3,960,497 2,693,273 6,653,770 5,125,056 102,291
Apperson Drive Bridge Replacement 9,784,451 1,023,809 26,874 1,050,683 8,733,768 -
Jury Room Expansion 900,000 243,338 550,714 794,052 105,948 11,583
Apperson Drive Bridge Repairs #1800 682,432 85,772 38,360 124,132 558,300 3,400
Valleydale Streetscape Improvements 1,500,000 - - - 1,500,000 -
Upland Drive Storm Drain and Curb & Gutter 125,000 - - - 125,000 -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 2,252,578 197,340 10,445 207,785 2,044,793 -
Moyer Sports Complex Renovation 27,903,295 25,753,842 1,332,068 27,085,910 817,385 (1,137,672)
Mason Creek Greenway Phase 3 2,610,681 270,545 215,627 486,172 2,124,509 28,211
Library Flooring Replacement 190,000 - - - 190,000 -
Library Co-working Space 155,000 - - - 155,000 -
Civic Center East/West Fields Restroom 261,070 221,070 - 221,070 40,000 221,070
Longwood Park Restroom Replacement #2 170,000 138,973 - 138,973 31,027 138,917
Kiwanis Park Wall Pads 110,000 - 93,448 93,448 16,552 -
Library Lawn Special Events Space 500,000 - - - 500,000 -
Flood Mitigation-CFPF 78,962 75,013 3,949 78,962 - -
Downtown Impr - E Main St/Market St 5,440,677 1,630,625 2,587,097 4,217,722 1,222,955 285,067
Downtown Impr - E Main St/White Oak 2,311,825 40,332 25,175 65,507 2,246,318 -
Capital Projects Local Reserve 397,629 - - - 397,629 -
Downtown Improvements Reserve 90,350 - - - 90,350 -
Excess Local Funding Reserve 1,641,378 - - - 1,641,378 -
Total Expenditures 71,367,647$ 33,957,734$ 7,633,448$ 41,591,182$ 29,776,465$ (339,570)
Fund Balance, August 31, 2024 13,792,081$
City of Salem, Virginia
Capital Reserve Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2024
Schedule H
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 17,026,870$
Revenues:
Transfer From General Fund 17,026,870$ 17,026,870$ -$ 17,026,870$ -$ -$
Total Revenues 17,026,870 17,026,870 - 17,026,870 - -
Expenditures:
Capital Reserve 13,107,803 - - - 13,107,803 -
Fire Ladder Truck 2,400,000 - - - 2,400,000 -
Body Cameras and In-Car Camera Replacement 654,067 - 654,004 654,004 63 -
Front Load Dumpster Truck 415,000 408,857 - 408,857 6,143 408,857
Salem Stadium Scoreboard Replacement 200,000 - - - 200,000 -
Civic Center Scoreboard Replacement 250,000 - - - 250,000 -
Total Expenditures 17,026,870$ 408,857$ 654,004$ 1,062,861$ 15,964,009$ 408,857
Fund Balance, August 31, 2024 16,618,013$
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 50,066,620$ 10,240,734$ 20%7,399,422$ 2,841,312$
Other Electric Revenue 648,370 68,000 10%72,024 (4,024)
Reserve for Encumbrances 1,817,312 - 0%- -
Appropriated from Net Position 250,000 - 0%- -
Total Operating Revenues 52,782,302 10,308,734 20%7,471,446 2,837,288
.
Operating Expenses
Other Power Generation - Operation 125,000 18,695 15%15,089 3,606
Other Power Generation - Maintenance 103,715 22,271 21%4,977 17,294
Purchased Power 26,815,000 5,893,104 22%5,177,224 715,880
Transmission - Operation 10,054,500 1,605,928 16%1,718,573 (112,645)
Transmission - Maintenance 46,750 498 1%524 (26)
Distribution - Operations 1,194,500 185,093 15%187,359 (2,266)
Distribution - Maintenance 1,609,161 227,554 14%224,423 3,131
Customer Service 686,849 103,787 15%96,981 6,806
Administration & General - Operation 2,814,721 (9,018) 0%(18,171) 9,153
Administration & General - Maintenance 242,000 90,742 37%87,877 2,865
Depreciation - 292,715 0%237,497 55,218
Capital 5,399,755 (161,594) -3%(323,872) 162,278
Contingency 530,351 - 0%- -
Total Operating Expenses 49,622,302 8,269,775 17%7,408,481 861,294
Income (loss) Before Transfers 3,160,000 2,038,959 62,965 1,975,994
Transfers (Payment in Lieu of Taxes)(3,160,000) (526,667) 17%- (526,667)
Income (loss)-$ 1,512,292$ 62,965$ 1,449,327$ Income (loss)-$ 3,024,584$ 125,930$ 2,898,654$
City of Salem, Virginia
Electric Fund
Statement of Operations
For One Month Ending August 31, 2024
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,967,406$ 1,489,473$ 19%1,232,013$ 257,460$
Other Revenue 530,996 64,662 12%77,844 (13,182)
Reserve for Encumbrances 5,636,889 - 0%- -
Total Operating Revenues 14,135,291 1,554,135 11%1,309,857 244,278
.
Operating Expenses
Salaries of Personnel 1,136,388 155,279 14%147,241 8,038
Fringe Benefits 479,930 73,336 15%70,830 2,506
Contractual Services 729,307 74,044 10%70,693 3,351
Printing and Binding 2,500 - 0%24 (24)
Advertising 1,000 - 0%- -
Utilities 422,200 91,664 22%64,129 27,535
Communications 5,900 648 11%624 24
Insurance 36,000 1,786 5%1,786 -
Travel and Training 9,800 408 4%753 (345)
Miscellaneous 66,793 34,384 51%34,134 250
Materials and Supplies 331,688 56,980 17%82,462 (25,482)
Depreciation - 143,708 0%142,510 1,198
Capital 3,242,861 69,245 2%130 69,115
Contingency 265,581 - 0%- -
Total Production Expenses 6,729,948 701,482 10%615,316 86,166
Salaries of Personnel 774,961 128,435 17%90,356 38,079
Fringe Benefits 368,938 62,720 17%42,305 20,415
Contractual Services 837,061 183,278 22%139,395 43,883
Printing and Binding 500 - 0%- -
Communications 4,850 1,326 27%602 724
Insurance 36,000 - 0%- -
Lease/Rent of Equipment 2,000 250 13%250 -
Travel and Training 7,600 178 2%178 -
Miscellaneous 33,193 6,390 19%5,337 1,053
Miscellaneous Credits (290,000) (67,924) 23%(51,402) (16,522)
Materials and Supplies 166,075 16,802 10%34,246 (17,444)
Depreciation - 38,368 0%18,170 20,198
Capital 3,441,949 545,692 16%14,302 531,390
Interest Obligations 1,874,520 (31,973) -2%(41,886) 9,913
Total Distribution Expenses 7,257,647 883,542 12%251,853 631,689
Income (loss) Before Transfers 147,696 (30,889)442,688 (473,577)
Transfers (Payment in Lieu of taxes)(147,696)(24,159) 16%(26,458) 2,299
Income (loss)-$ (55,048)$ 416,230$ (471,278)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For One Month Ending August 31, 2024
Schedule K
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 7,220,956$ 1,278,226$ 18%1,141,115$ 137,111$
Other Revenue 182,200 21,552 12%21,504 48
Reserve for Encumbrances 732,058 - 0%- -
Appropriated from Net Position 1,685,000 - 0%- -
Total Operating Revenues 9,820,214 1,299,778 13%1,162,619 137,159
.
Operating Expenses
Salaries of Personnel 952,012 124,598 13%117,737 6,861
Fringe Benefits 432,026 61,431 14%58,555 2,876
Contractual Services 3,454,354 411,388 12%402,928 8,460
Printing and Binding 1,500 - 0%127 (127)
Advertising 1,500 - 0%- -
Utilities 4,500 579 13%696 (117)
Communications 14,850 2,315 16%2,160 155
Insurance 15,000 - 0%- -
Lease/Rent of Equipment 1,800 250 14%250 -
Travel and Training 12,000 1,246 10%193 1,053
Miscellaneous 40,693 8,889 22%5,289 3,600
Miscellaneous Credits (270,000) (34,701) 13%(34,365) (336)
Materials and Supplies 93,420 8,099 9%8,519 (420)
Depreciation - 240,352 0%228,480 11,872
Capital 2,856,114 29,391 1%3,726 25,665
Interest Obligations 1,803,283 1,777 0%(32,574) 34,351
Contingency 407,162 - 0%- -
Total Operating Expenses 9,820,214 855,614 9%761,721 93,893
Income (loss) before Transfers - 444,164 400,898 43,266
Income (loss)-$ 444,164$ 400,898$ 43,266$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For One Month Ending August 31, 2024
Schedule L
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 373,000$ 55,329$ 15%69,004$ (13,675)$
Box office shows 1,500,000 2,349 0%150,808 (148,459)
Catering and concessions - - 0%915 (915)
Merchandise and commissions 250,800 12,630 5%42,056 (29,426)
Static advertising 55,000 5,875 11%7,375 (1,500)
Miscellaneous income 20,000 763 4%2,023 (1,260)
Interest Income 1,000 62 6%55 7
Salem Fair 645,000 672,481 104%609,533 62,948
Reserve For Encumbrances 178,614 - 0%- -
Appropriated from Net Position 272,190 - 0%- -
Total Operating Revenues 3,295,604 749,489 23%881,769 (132,280)
Operating Expenses
Salaries of personnel 1,451,908 269,469 19%287,504 (18,035)
Fringe benefits 547,769 79,872 15%83,563 (3,691)
Maintenance and contractual services 399,487 25,399 6%37,906 (12,507)
Printing and binding 500 - 0%- -
Advertising 23,000 5,590 24%2,949 2,641
Utilities 323,000 103,141 32%62,229 40,912
Communications 12,700 1,681 13%1,528 153
Insurance 30,500 - 0%- -
Leases and Rentals 3,200 2,639 82%- 2,639
Travel and training 11,600 - 0%4,572 (4,572)
Miscellaneous 108,267 25,133 23%21,068 4,065
Show expense 1,450,000 14,983 1%158,067 (143,084)
Fair expense 625,363 385,583 62%607,213 (221,630)
Materials and supplies 38,000 6,883 18%5,461 1,422
Capital 1,107,954 - 0%100,950 (100,950)
Depreciation - 49,218 0%45,594 3,624
Total Operating Expenses 6,133,248 969,591 16%1,418,604 (449,013)
Income (loss) Before Transfers (2,837,644)(220,102) (536,835)316,733
Transfers 2,837,644 327,941 12%308,498 19,443
Income (loss)-$ 107,839$ (228,337)$ 336,176$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For One Month Ending August 31, 2024
Schedule M
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 655,785$ 76,996$ 12%114,856$ (37,860)$
Concessions 137,833 7,080 5%7,665 (585)
Moyer Concessions 65,000 19,402 30%- 19,402
Salem High Concessions 8,500 1,148 14%1,095 53
Appropriated from Net Position 54,916 - 0%- -
Total Operating Revenues 922,034 104,626 11%123,616 (18,990)
.
Operating Expenses:
Salaries of personnel 305,459 46,094 15%45,944 150
Fringe benefits 111,075 14,634 13%15,995 (1,361)
Contractual services 9,465 2,417 26%984 1,433
Printing and binding 300 - 0%- -
Laundry and Cleaning 2,500 - 0%- -
Communications 200 32 16%29 3
Insurance 2,000 - 0%- -
Miscellaneous 24,848 5,576 22%5,031 545
Materials and supplies 254,331 26,466 10%35,048 (8,582)
Capital 54,916 - 0%- -
Depreciation - 574 0%731 (157)
Total Catering Expenses 765,094 95,793 13%103,762 (7,969)
Salaries of Personnel 58,030 9,351 16%8,235 1,116
Fringe Benefits 15,246 1,347 9%1,082 265
Contractual services 25,000 - 0%750 (750)
Miscellaneous 150 (26) -17%(14) (12)
Materials and Supplies 29,000 1,035 4%3,421 (2,386)
Total Concessions Expenses 127,426 11,707 9%13,474 (1,767)
Salaries of Personnel 37,000 5,578 15%- 5,578
Fringe Benefits 11,698 1,530 13%- 1,530
Contractual services 2,500 6,450 258%417 6,033
Miscellaneous - 161 0%- 161
Materials and Supplies 21,000 3,405 16%- 3,405
Total Moyer Expenses 72,198 17,124 24%417 16,707
Salaries of Personnel 4,461 245 5%81 164
Fringe Benefits 1,676 84 5%36 48
Contractual 2,500 - 0%105 (105)
Materials and Supplies 1,807 89 5%575 (486)
Total Salem High Expenses 10,444 418 4%797 (379)
Income (loss) Before Transfers (53,128)(20,416)5,166 (25,582)
Transfers 53,128 - 0%- -
Income (loss)-$ (20,416)$ 5,166$ (25,582)$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For One Month Ending August 31, 2024
Catering
Concessions
City of Salem, Virginia
Water and Sewer Capital Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2024
Schedule N
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2024 13,575,000$
Revenues:
Transfer From General Fund 13,575,000$ 13,575,000$ -$ 13,575,000$ -$ -$
Total Revenues 13,575,000 13,575,000 - 13,575,000 - -
Expenditures:
North Salem Water Improvements 6,200,000 - - - 6,200,000 -
Roanoke River Upper Sewer Rehab 7,000,000 - - - 7,000,000 -
Wiley Ct Sewer Improvements 375,000 - - - 375,000 -
Total Expenditures 13,575,000$ -$ -$ -$ 13,575,000$ -
Fund Balance, August 31, 2024 13,575,000$
Schedule O
Budget
Current Year
Year to Date
Percent
to Date
Prior Year Year
to Date Variance
Beginning Net Position -$ 9,390,036$ 7,846,412$ 1,543,624$
Revenue
Premiums Paid - City 6,016,000 491,988 8% 491,876 112
Premiums Paid - School 5,150,000 418,903 8% 433,093 (14,190)
Premiums Paid - Retirees 697,500 129,324 19% 119,679 9,645
Dental Premiums Paid 590,600 52,715 9% 52,978 (263)
Interest Earnings 475,000 - 0% - -
Miscellaneous 5,000 1,574 31% - 1,574
Total Year to Date Revenues 12,934,100 1,094,504 8% 1,097,626 (3,122)
Expenses
Health Claims 11,700,266 1,282,213 11% 741,387 540,826
Dental Claims 590,600 51,055 9% 44,203 6,852
Employee Health Clinic 532,884 38,304 7% 36,920 1,384
Consulting Services 105,250 11,376 11% 10,803 573
Miscellaneous 5,100 4,408 86% 4,170 238
Total Year to Date Expenses 12,934,100 1,387,356 11% 837,483 549,873
Ending Net Position -$ 9,097,184$ 8,106,555$ 990,629$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For One Month Ending July 31, 2024
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending August 31, 2024
Schedule P
FV as a
Cash Value Net Change Fair Value % of
8/31/2024 in Fair Value 8/31/2024 Portfolio
Demand & Time Deposits
Concentration Account 50,031,168$ -$ 50,031,168$ 30.6%
Payroll Account 10,524 - 10,524 0.0%
Revenue Recovery Account 4,393 - 4,393 0.0%
Utility Billing Account 59,298 - 59,298 0.0%
Box Office Account 1,005,678 - 1,005,678 0.6%
Held as Fiscal Agent of:
Cardinal Academy 982,888 - 982,888 0.6%
Court Community Corrections 1,452,151 - 1,452,151 1.0%
Held on Behalf of:
Economic Development Authority 249,470 - 249,470 0.2%
Total Demand & Time Deposits 53,795,570 - 53,795,570 33.0%
Investments
Local Government Investment Pool (LGIP) 108,888,246 - 108,888,246 66.6%
Held on Behalf of:
Economic Development Authority LGIP 605,140 - 605,140 0.4%
Total Investments 109,493,386 - 109,493,386 67.0%
Total Deposits and Investments 163,288,956$ -$ 163,288,956$ 100.0%
Item #6A
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Hold a public hearing to receive the views of citizens within
the School Division regarding the School Board appointments
for the expiring terms ending December 31, 2024, of two
members of the City of Salem School Board.
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
City Council is holding a public hearing pursuant to section 22.1 -29.1 of the Code of
Virginia as amended to receive citizen views regarding filling the expiring terms ending
December 31, 2024, of Nancy Bradley and Teresa Sizemore for the City of Salem School
Board.
As advertised in the Thursday, September 19th edition of the Salem Times-Register, all
candidates seeking appointment were requested to submit a letter of interest and resume
prior to the end of this public hearing. However, in all cases the names of all candidates
for consideration must be expressed by the closing of the public hearing.
STAFF RECOMMENDATION:
Staff recommends Council conduct a public hearing on this item.
Item #6B
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Chapter 106 Code Changes
Hold public hearing and consider ordinance on first reading
enacting Chapter 106, Zoning, Article III, Use and design
standards, section 106-310.25 and amending Chapter 106,
Zoning, Article II, District Regulations, Section 106-
214.2(B)(5) Commercial use Types, Article VI. Definitions and
use types, Section 106-602.9 Commercial use types and
adopting Section 106-310.25 pertaining to retail sales, Smoke
Shop of the CODE OF THE CITY OF SALEM, VIRGINIA
(Advertised in the September 19 and 26 issues of the Salem
Times-Register.) (Planning Commission recommended
approval; see page 11-12 of Planning Commission minutes.)
SUBMITTED BY: Max Dillon, Planner
SUMMARY OF INFORMATION:
In July of 2024, the Virginia General Assembly adopted legislation allowing localities to
regulate the retail sale locations of tobacco products, nicotine vapor products, alternative
nicotine products, or hemp products intended for smoking for any such retail sale location
and may prohibit a retail sale location on property within 1,000 linear feet of a child day
center of a public, private, or parochial school.
As a result, staff proposes creating a use type, “Retail Sales, smoke shop,” which distinguishes
general retail sales from the retail sale of tobacco, nicotine, or hemp products. That new use
type will be permitted in the HBD Highway Business District zoning designation by Special
Exception Permit, and would be subject to the following use and design standards:
No retail sale location of tobacco products, nicotine vapor products, alternative
nicotine products, or hemp shall be located within 1000 feet of a child day care center
or a public, private, or parochial school.
All windows and doors facing the street right of way shall be maintained as
transparent and shall not be tinted or obscured. Smoking, vaping or other related
products and paraphernalia shall not be displayed as to be seen from adjacent
properties.
Existing businesses that fall into this new use type can remain in a legal nonconforming status
until they cease to operate for a period of two years or longer.
RECOMMENDATION:
1. Recommend approval of the proposed code in conjunction with Section 15.2 912.4 of the
Code of Virginia.
Planning Commission
MINUTES
Wednesday, September 11, 2024, 7:00 PM
Work Session 6:00PM Regular Session 7:00PM Council Chambers Conference
Room, City Hall, 114 North Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning commission of the City of Salem, Virginia, was held
in Council Chambers Conference Room, City Hall, 114 North Broad Street, at 6:00
p.m. on September 11, 2024; there being present said Commission members to wit:
Denise P. King, Reid Garst, Mark Henrickson; Jackson Beamer; and Nathan Routt,
constituting a legal quorum, presided together with Chris Dorsey, City Manager and
Executive Secretary, ex officio member of said Commission; Jim Guynn, City
Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon,
Planner, and the following business was transacted:
Chair King called the meeting to order at 6:00 p.m. and reported that this date,
place, and time had been set for the Commission to hold a work session.
2. New Business
A. Discussion of items on the September agenda
1. Zoning Ordinance amendments
a. Storage containers
b. Retail sales, smoke shops
3. Adjournment
Chair King adjourned the meeting at 6:51pm
REGULAR SESSION
1. Call to Order
The regular meeting of the Planning commission of the City of Salem, Virginia, was
held in Council Chambers, City Hall, 114 North Broad Street, at 7:00 p.m. on
September 11, 2024; there being present said Commission members to wit: Denise
P. King, Reid Garst, Mark Henrickson; Jackson Beamer; and Nathan Routt,
constituting a legal quorum, presided together with Chris Dorsey, City Manager and
Executive Secretary, ex officio member of said Commission; Jim Guynn, City
Attorney; Mary Ellen Wines, Planning & Zoning Administrator; Maxwell S. Dillon,
Planner, and the following business was transacted:
Chair King called the meeting to order at 7:01 p.m. and reported that this date,
place, and time had been set in order for the Commission to hold a regular meeting.
2. Pledge of Allegiance
3. Roll Call
All members of the Commission were in attendance.
4. Consent Agenda
A. Minutes Consider acceptance of the minutes from the August 14, 2024, work
session and regular meeting.
On motion by Commissioner Henrickson seconded by Commissioner Routt
the minutes of the August 14, 2024, meeting were accepted.
Chair King introduced Nathan Routt as the newest member of the
commission.
5. Old Business
Item A. Amendment to the City code Chapter 106 Zoning. Hold a public hearing to
consider amending Chapter 106, Zoning, Article IV Development Standards, section
106-406 miscellaneous provisions of the CODE OF THE CITY OF SALEM,
VIRGINIA pertaining to storage containers. Continued from the June 2024 meeting.
Chair King opened the public hearing at 7:04 p.m. and asked if anyone would like to
speak to this matter.
Mary Ellen Wines, Planning & Zoning Administrator, 21 S. Bruffey Street, appeared
before the Commission recalling a time around 2017 when the city came to realize
that storage containers or shipping containers had become an extremely popular
and economical way for businesses to store products, merchandise, and inventory.
As a result of the multitudes of containers that had been inundated in the City, it
became apparent to some that it is possible that these containers could potentially
be a detriment to our major corridors and could be without regulation. So, in 2017
an ordinance was adopted that would allow storage containers only on a temporary
basis, (30) thirty days in residentially zoned properties and (90) ninety days in
commercial and industrially zoned properties. Enforcement on that was difficult as
staff was limited. As enforcement was increased due to the addition of the Codes
Compliance Investigator position it was quickly obvious that that businesses needed
that economical storage and that keeping them on a temporary basis really does not
help them in the long run. As the ordinance was reviewed, a balance between the
needs of the businesses and the detriment to the community was hard to reach.
Staff is now presenting a code amendment that would allow permanent storage
containers on commercial and industrial properties. Residential properties will stay
the same. Residents can get a permit and keep a container for (30) thirty days while
they are doing work on the home, or while they are moving. If the resident needs
additional time, an extension can be granted. If there is a building permit associated
with the container then the storage container can stay as long as the permit is
active and construction is continuing. As for commercial and industrial properties,
new regulations to bring a balance have been proposed. The regulations would
state that no vehicle truck body, detachable semitrailer, manufactured home, mobile
home, bus trailer, recreational vehicle, or similar equipment shall be used as a
storage container in any zoning district. Shipping containers and mobile storage
containers, however, can be allowed for non-residential or agriculturally zoned
properties. If these containers are only needed for a short period of time, a zoning
permit may be issued to allow the temporary use making these containers not to
have to adhere to some of the requirements in the proposed ordinance. If these
containers need to be temporarily allowed in the right of way, then a Right of Way
permit would be needed, and the regulations would apply to this situation per the
City’s engineering division. If these containers are found to be used as a building for
occupancy, swimming pool, or a storage container home and if it adheres to the
Uniform Statewide Building Code, then it does not have to adhere to this section
either. If a current building permit has been obtained, the containers do not have to
adhere to these regulations. If used on a permanent basis for commercial zoned
property they would be limited to (2) two containers per acre. There is no limitation
on industrially zoned property. If the property is less than (1) one acre (1) one
storage container will be permitted. If multiple parcels are owned that are adjacent
or contiguous, then the containers can be consolidated on one parcel without
having to spread them throughout the adjacent properties. All containers must be
placed in a location that does not encroach upon parking spaces, drive aisles, fire
lanes, landscaping or stormwater management areas. These containers need to be
placed where they will not inhibit sight distances so there will be no safety issues.
Each container shall be reported to the Commissioner of the Revenue’s office for
tax purposes. This is not a new regulation, just reiterating that they should be
reporting them. No container shall display any type of signage. No container shall
be connected to any public utility services. The stacking storage containers will be
prohibited. If the property using the storage container is adjacent to residential
property it will be required to have a landscape buffer installed. Additional
standards will apply to the City’s major corridors including Main Street, Wildwood
Road, 4th Street, Thompson Memorial, College Avenue, Electric Road, Texas Street,
Roanoke Boulevard, Apperson Drive, South Colorado Street, and Lynchburg
Turnpike. These major corridors should be protected as they are the entrances into
the city for visitors and future business owners. All containers in the above-
mentioned areas shall be painted a singular neutral color, such as black, white, gray,
brown, cream, beige, and taupe. All containers must be maintained free of rust, free
of deterioration, graffiti, and other decomposition. Containers shall have a maximum
length of (20) twenty feet and must be placed behind the front building line of the
principal structure.
Vice-Chair Garst stated he would like to commend Ms. Wines and her staff for all
the hard work they put into this presentation.
Chair King asked if anyone else had any comments. With no reply, Chair King
thanked Ms. Wines.
Chair King asked if there was anyone else to speak on this matter.
Duane Smith introduced himself and stated his address as 1020 S. College Ave. Mr.
Smith being in favor of these amendments, spoke to them being a great
improvement over the existing rule of carte blanche not being allowed that was
adopted in 2017. Mr. Smith questioned if the current containers would be
grandfathered or not.
Ms. Wines answered that containers that were in place prior to 2017 would be
considered grandfathered.
Mr. Smith, wanting clarification, stated anything prior to 2017, anything (7) seven or
(8) eight years ago.
Ms. Wines responded that as long as it has not moved or been replaced it would be
considered legal nonconforming.
Chair King clarified that the 2017 date was when the current zoning went into
effect.
Mr. Smith stated that his biggest concern with all of this was that most of the
people who own the containers that are getting the most complaints are
grandfathered in. He explained that he has a number of these containers for his
properties, and some of his tenants also have them. Most of the containers are
excluded; they are grandfathered and meet these rules because he is already
proactive about the regulations for his properties. Mr. Smith noted that he knows of
some containers in the valley that have brought about the complaints, and the
problem with most of those containers is that they are also grandfathered. This
status will not change anything regarding their appearance or location.
He questioned the solution for new businesses that may move into space, find they
need extra storage, and encounter the same issues his tenants have faced —
outgrowing their space but not wanting to move. While there is an option for
adding on, they often have inventory that becomes excessive, requiring them to
free up some space. He provided the example of one tenant who has equipment he
is not currently using, which is stored in a container. Mr. Smith believes these
regulations may still restrict new businesses in their potential for growth, despite
the need for some rules.
If the requirement is that the containers should be painted a neutral color, then all
containers, even those in place before 2017, should adhere to this rule. He pointed
out that some containers look quite bad, and there are many old items around, like
old trucks and buildings. Mr. Smith agreed that the current proposal is much better
than what is in place now. He acknowledged that if all the rules were enforced,
about 400 people in town would be upset. The City of Salem itself has a couple
dozen of these containers, including tractor trailers and box trucks that have had
their frames removed, all of which are grandfathered and do not meet current
regulations. Carter Machinery has a whole row of them.
Mr. Smith thought the rules could still be tweaked a bit. While he sees the proposal
as a positive step forward, he is unsure how to appease existing concerns without
making things difficult for those who may need additional storage. He pointed out
that this approach would not resolve the issues regarding eyesores, especially since
some containers have been in place for much longer than others.
He felt that this amendment is an improvement over the current situation,
especially compared to a scenario where no one is allowed to have a container. He
noted that in his neighborhood, everyone has an outbuilding to store items like
lawnmowers, which parallels the need for commercial buildings to have space for
storage. The reason for containers at his properties arose from incidents of theft;
the Salem Police Department advised him to secure items. The only way to lock
things up in a fenced lot is to place them in a container. Mr. Smith mentioned that
he stores his lawn equipment, pipes, wire, and other items that would typically be in
a shed or outside within a container.
People are interested in purchasing containers, but due to the ongoing discussions,
they are uncertain about making such a commitment. He emphasized that these
containers are definitely needed and that rules should encourage people to maintain
their surroundings. There is a significant gray area surrounding this topic, and
residential properties require some provisions as well. He suggested that the
timeframe for compliance could be extended from 30 days to 90 days, as projects
like kitchen remodels often take longer. Most people do not want a container sitting
in their front yard indefinitely.
Mr. Smith acknowledged that Ms. Wines and her team had worked hard on this
initiative, and he believes it is much better than before. However, he admitted
uncertainty about whether this would be the definitive solution, though he views it
as an improvement. He expressed hope that some of the existing issues would be
addressed, as they draw attention to the containers located at his properties.
Chair King asked Mr. Smith if the new zoning amendment, allowing tenants to have
storage containers, would make them happy as long as they were maintained.
Mr. Smith responded that, based on some conditions outlined in a particular
paragraph, some of his properties would still not be allowed to have a container due
to their locations on major streets with additional restrictions. He noted that they
might be allowed to have one 20-foot container but not two, as they would need a
40-foot one. He emphasized that all containers should be presentable, even those
that aren’t visible. He mentioned that College Avenue impacts several of his
properties, and while some farther down are zoned industrial, others on College
Avenue, 8th Street, or 9th Street remain visible. He questioned whether this meant
he would need to put a fence around everything, noting that a 9-foot-tall container
would require a 10-foot fence, which would not adequately hide an 8-foot fence in
front of it.
Ms. Wines clarified that a landscape buffer is required, not a fence, explaining that a
12-foot fence could be just as intrusive as the storage container itself.
Mr. Smith reiterated that while this amendment is better, he hated to see some
tenants potentially without storage because of it. He felt there should be some
leeway in the regulations. He pointed out that many thoroughfares, like Apperson
Drive, have numerous containers. Skyline Door and Valley Printing have them
behind their businesses, which can be seen from the street. The containers along
West Main Street are also numerous and will be grandfathered, so their appearance
won’t change. He noted that the city cannot require their removal, as most owners
didn’t spend $6,000 on a storage container for no reason; they genuinely needed
them. After sharing his thoughts, Mr. Smith said he wouldn’t fuss about the
amendment, acknowledging it is a significant improvement, but he wasn’t sure it
fully captures the spirit of what the Commission intends the ordinance to achieve.
He stated that when one needs a storage container, it is essential, but it shouldn't
look like an old rusty bucket is thrown in the yard.
Mr. Garst asked Mr. Smith if he still had concerns about the goal of the code to
clean up the visibility of these corridors, reiterating that this might not happen
because the vast majority of containers are grandfathered in.
Mr. Smith replied that between Andrew Lewis and Advanced Auto Parts, there are
probably a hundred containers in that area, which aren’t noticeable unless someone
is specifically looking for them. However, some on Apperson and 4th Street stand
out significantly. He noted that these grandfathered containers have attracted
attention to the rest of them, leaving the answer unclear.
Chair King remarked that some jurisdictions have outlawed storage containers,
while acknowledging that businesses do need them.
Mr. Smith replied that in Roanoke City, particularly on Shenandoah Avenue,
containers are everywhere. He stated that while residential neighborhoods don’t
need them, many businesses do, as they often prefer them over wooden storage
buildings, which are less durable and secure. He noted that storage containers are
sealed to keep out bugs, mice, and weather. He mentioned that he has items that
store better in a storage container than in his own basement, as these containers
are designed for shipping and can withstand various weather conditions. He cited
examples of areas using containers for low-income or affordable housing, stacking
them to create complexes.
Mr. Hendrickson inquired about the term "grandfathering," asking when it applies—
upon property sale or other conditions.
Ms. Wines explained that containers are grandfathered until they are moved in any
way, shape, or form.
Mr. Hendrickson questioned whether this means that if someone sells a property,
the storage container could remain indefinitely.
Ms. Wines clarified that while it could stay, if it is replaced or used for different
merchandise and then moved, it loses its grandfathered status.
Mr. Hendrickson expressed appreciation for the definition of grandfathering.
Ms. Wines elaborated that the only way to effect change is through development,
similar to how new landscaping requirements come about. She noted that while
containers last a long time, they might need to be switched out eventually. If no
amendment is in place when they are moved, then no change will occur.
Mr. Routt asked if there was any way to bypass the grandfathering status.
Mr. Garst added if there is a different way to regulate those containers that are
grandfathered.
Mr. Routt sought clarification on how certain containers received grandfathered
status.
Ms. Wines explained that there are uses and structures that don’t conform to the
new code, which are considered legal nonconforming and may remain. However,
they cannot be forced to meet the new code, and the only option is to move
forward.
Mr. Hendrickson inquired about alternative ways to regulate the existing containers,
particularly those considered eyesores or grandfathered in.
Ms. Wines responded that changes cannot be made through the zoning ordinance,
but property maintenance codes might provide some form of regulation. Anything
in the zoning ordinance falls under the legal nonconforming status.
Mr. Smith expressed a desire to see the eyesores cleaned up without punishing past
or future property owners. He noted that if containers are needed and not
detrimental to neighboring properties, they are a benefit. He considered the
amendment better than the 2017 ordinance and preferable to having no containers
allowed at all. He compared wooden storage buildings to metal containers, stating
that the former aren’t even equal to the latter.
Ms. Wines stated that it would require significant research from the zoning
department to determine which containers are grandfathered. She explained that
some have been in place for a while but may have been switched out over the
years. If any changes were made after 2017, those containers wouldn’t be
grandfathered, despite their long-standing presence. She acknowledged that this
would be a difficult and time-consuming process.
Mr. Smith remarked that this situation would affect companies like Lewis Gale and
Carter Machinery. He noted that Lewis Gale has had containers around which they
have built with infrastructure, and some are even wired.
Mr. Hendrickson sought clarification about whether someone could place a wooden
building, such as those sold by Leonard or Anchor, on the property without
distinction from a metal storage container.
Ms. Wines responded that under the current code, they could.
Mr. Hendrickson noted that this regulation seems inconsistent.
Mr. Wines clarified that it is regulated, as a permit is required.
Ms. Wines further explained that wooden buildings are considered accessory
structures and thus are subject to regulations.
Mr. Smith added that obtaining a permit for an accessory structure is possible.
Ms. Wines affirmed that in commercial and industrial areas, there are fewer
regulations.
Mr. Beamer reiterated that storage containers are superior to wooden buildings.
Mr. Smith remarked that while he could have a row of wooden buildings, he could
not have a row of shipping containers, stating that the latter are a better structural
option.
Mr. Garst questioned whether a storage container is considered an accessory
structure.
Ms. Wines confirmed that they are not.
Mr. Smith contended that there should be no distinction between a wooden
building and a storage container since both are delivered and moved in similar ways,
differing only in material.
Ms. Wines clarified that storage buildings must meet building code requirements,
such as foundation and anchoring, which adds additional regulatory layers that
storage containers do not have. A mobile storage container is not classified as an
accessory structure and is treated differently.
Mr. Beamer noted that wooden structures must maintain a five-foot setback.
Ms. Wines confirmed this is dependent on the zoning district, stating that
commercial and industrial zones have zero side yard setbacks, while residential
zones require a five-foot setback.
Mr. Smith commented on the complexity of the regulations, noting that they are
evolving as the prevalence of shipping containers in the U.S. increases, with a
significant percentage never leaving the country.
Ms. Wines stated that shipping containers are industrial, possessing a different
aesthetic. She pointed out that while some corridors contain industrial properties,
there must be a balance since there is no perfect ordinance that will satisfy
everyone.
Mr. Smith expressed his support for most aspects of the ordinance, emphasizing
that the needs of tenants in the future are his primary concern.
Chair King stated that a zoning ordinance can be amended.
Mr. Smith reiterated his support for most of the ordinance but expressed that it
remains restrictive for new businesses, particularly those that are growing. He
noted that his tenants typically rent containers after needing additional space for
over ten years, and as the property owner, he does not want them to move.
Mr. Beamer noted that many tenants often lack alternative locations.
Chair King thanked Mr. Smith for his comments and inquired if anyone else wished
to speak on the matter.
Barney Horrell, of 3553 Carvins Cove Road, addressed the Commission, stating that
he initially had no intention to speak but began reflecting on the true purpose of
planning and zoning. He emphasized that planning and zoning involve long -term
goals for a community and that creating an ordinance like this signifies a long-term
vision for where the community is headed. He cautioned that attempting to tailor
an ordinance to address immediate concerns may be misguided.
Chair King asked if anyone else had anything to add. With no further response, the
public meeting was closed at 6:51 PM.
Chair King solicited comments or motions from the commissioners.
Mr. Hendrickson acknowledged the validity of both Mr. Smith's and Mr. Horrell's
comments, thanking them for their input.
Commissioner Beamer echoed Mr. Hendrickson’s sentiments, appreciating the
insights shared. He recognized that while the ordinance was anticipated, the
discussion highlighted areas for improvement. He expressed gratitude for everyone
involved in compiling information for the ordinance and noted that with two new
commissioners, a collective effort is needed to finalize the ordinance, suggesting it
might be prudent to move the decision to the following month’s meeting. He
proposed appointing Mr. Smith to a committee for further discussion.
Commissioner Garst agreed that some good points were brought up. One being
concerned about the unattended consequences of people just home-steading these
containers and not improving them because they are grandfathered. The problems
are not going to be rectified by this change. The biggest offenders are not going to
be incentivized to make the changes this is trying to make.
Commissioner Beamer commended Commissioner Garst.
Chair King asked for any other comments. No one came forward. She asked for a
motion.
Commissioner Beamer made a motion to table the amendment until the November
meeting.
Chair King asked if there was a 2nd.
Commissioner Henrickson asked if an amendment could be made to the motion to
work a little bit more in a direction to solve the issues that have been raised. Let
staff work on it a little more.
Commissioner Routt stated that was the intent of the motion. Knowing the planning
and zoning department worked hard on it and gave the commission ample
opportunity to see several drafts. Now that it is in front of the Commission it seems
different, like it is real. If it were tabled it shouldn’t be left up to the planning and
zoning department to come up with something, help is going to be needed. The help
should come from the Commission or other people, it needs to be a collaborative
effort.
Chair King stated that there seems to be a real problem with the storage containers
that may be grandfathered and any further change in what we have in front of us is
still not going to resolve that issue. We need to start somewhere. We can always
amend zoning ordinances, but we need to start somewhere.
Commissioner Garst asked if it should be put on property maintenance.
Commissioner Beamer stated that he would amend his motion that we continue to
the November meeting. The Commission needs to work with staff to address the
concerns brought before the Commission.
Chair King asked if there was a 2nd
Commissioner Henrickson seconded the motion.
Commissioner Garst stated that he wants to make sure that the work that we do
addresses the current problems with appearance as well as sets forth the vision of
what we are trying to do in the future.
Chair King called for a roll call.
Mr. Routt, aye; Mr. Henrickson, aye; Mr. Beamer, aye; Mr. Garst, aye; Chair King,
nay.
Chair King asked for the second item to be read.
6. New Business
A. Amendment to the City Code – Chapter 106 Zoning
Hold public hearing to consider enacting Chapter 106, Zoning, Article III, Use and
design standards, section 106-310.25 and Amending Chapter 106, Zoning, Article
II, District Regulations, Section 106-214.2(B)(5) Commercial use Types, Article VI.
Definitions and use types, Section 106-602.9 Commercial use types of the CODE
OF THE CITY OF SALEM, VIRGINIA pertaining to retail sales, smoke shop.
Chair King opened the public hearing at 7:42pm
Max Dillon, Planner, 21 S. Bruffey Street appeared before the Commission stating
he hoped he had a little more of a straightforward item to present to the
Commission. He stated in July of 2024, the Virginia General Assembly adopted
legislation allowing localities to regulate the retail sale locations of tobacco
products, nicotine, vapor products, alternative nicotine products, or hemp products
intended for smoking. For any such retail sale location the City may prohibit a retail
sale location on property within (1,000) one thousand linear feet of a child day care
center of a public, private, or parochial school. As a result, staff proposes creating a
use type, “Retail Sales, smoke shop,” which distinguishes general retail sales from
the retail sale of tobacco, nicotine, or hemp products. That new use type will be
permitted in the HBD Highway Business District zoning designation by Special
Exception Permit, and would be subject to the following use and design standards:
• No retail sale location of tobacco products, nicotine vapor products, alternative
nicotine products, or hemp shall be located within (1,000) one thousand feet of
a child day care center or a public, private, or parochial school.
• All windows and doors facing the street right of way shall be maintained as
transparent and shall not be tinted or obscured. Smoking, vaping, or other
related products and paraphernalia shall not be displayed as to be seen from
adjacent properties.
Existing businesses that fall into this new use can remain in a legal nonconforming
status until they cease to operate for a period of two years or longer.
Chair King asked if anyone had any questions for Mr. Dillon.
Mr. Beamer asked if the cigarette store near Andrew Lewis Middle school would be
grandfathered in.
Mr. Dillon answered if it is currently operating it would be allowed to continue to
operate until the use changes or it is vacant for (2) two or more years.
Mr. Henrickson inquired about the store on Chestnut Street because it is located
near First United Methodist they have a daycare, there is one behind Ridge View
Bank.
Mr. Routt pointed out that the store on Chestnut Street is just a convenience store
and it is not affected by this ordinance.
Mr. Dillon noted that cigar and hookah lounges are not included in this definition.
They have been considered a use not provided in the past and they will be
continued to be interpreted that way.
Chair King asked if anyone else wanted to speak. With no one speaking up the
public meeting closed at 7:45pm.
Chair King inquired if there were any comments from Commissioners, if not a
motion would be entertained.
Commission Reid moved to recommend approval as written.
Commissioner Routt seconded the motion.
Mr. Routt, aye; Mr. Henrickson, aye; Mr. Beamer, aye; Mr. Garst, aye; Chair King,
aye.
Chair King adjourned the meeting at 7:46 pm.
Page 1 of 3
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 106, ZONING,
ARTICLE II, DISTRICT REGULATIONS, SECTIONS 106-214 HIGHWAY BUSINESS
DISTRICT; SECTION 106-214.2(B)(5) PERTAINING TO PERMITTED USES; ARTICLE
III, USE AND DESIGN STANDARDS, SECTION 106-310 COMMERCIAL USES,
ARTICLE VI, DEFINITIONS AND USE TYPES, SECTION 106-600 DEFINITIONS,
SECTION 106-602.9 PERTAINING TO COMMERCIAL USE TYPES AND ADOPTING
SECTION 106-310.25 PERTAINING TO RETAIL SALES, SMOKE SHOP OF THE
CODE OF THE CITY OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT
SECTION 106-214.2(B)(5), AND SECTION 106-602.9 OF CHAPTER 106, OF THE
CODE OF THE CITY OF SALEM, VIRGINIA BE AMENDED, REVISED, AND
REORDAINED AND SECTION 106-310.25, BE ADOPTED TO READ AS FOLLOWS:
Chapter 106
ZONING
ARTICLE II. - DISTRICT REGULATIONS
Sec. 106-214. - HBD—Highway business district.
Sec. 106-214.2. Permitted uses.
(A) The following uses are permitted by right in the HBD Highway Business District, subject to all other
applicable requirements contained in this chapter. An asterisk (*) indicates that the use is subject to
additional, modified or more stringent standards as listed in article III, use and design standards.
(B) The following uses are permitted by special exception in the HBO Highway Business District, subject
to all other applicable requirements contained in this chapter. An asterisk (*) indicates that the us e is
subject to additional, modified or more stringent standards as listed in article III, use and design
standards.
5. Commercial Use Types
Adult Business*
Automobile Dealership, Used*
Automobile Repair Services, Major*
Dance Hall
Flea Market
Hospital
Manufactured Home Sales*
Massage Parlor
Pawn Shop
Personal Storage*
Retail Sales, smoke shop*
Truck Stop
Page 2 of 3
Article III. Use and design standards
Section 106-310. Commercial uses
Sec. 106-310.25. Retail sales, smoke shop.
(A) General standards:
1. No retail sale location of tobacco products,
nicotine vapor products, alternative nicotine
products, or hemp shall be located within 1000
feet of a child day care center or a public, private,
or parochial school.
2. All windows and doors facing the street right of
way shall be maintained as transparent and shall
not be tinted or obscured. Smoking, vaping or
other related products and paraphernalia shall not
be displayed as to be seen from adjacent
properties.
Article VI. Definitions and use types
Section 106-600. Definitions
Sec. 106-602.9. Commercial use types
Retail sales, smoke shop. Establishments for the sale of tobacco,
nicotine, and hemp products, as defined in Section 15.2-
912.4 of the Code of Virginia, as amended, including
paraphernalia, cigar and hookah products.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Page 3 of 3
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday, III
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item #6C
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Chapter 66 Code Changes
Hold a public hearing and consider adoption of ordinance
adding Chapter 66, Signs, Article I In General, Section 66-
11.1, Minor Signs during Voting of the CODE OF THE CITY OF
SALEM, VIRGINIA. (Advertised in the September 24 and 25
issues of the Roanoke Times.) (Planning Commission
recommended approval at the October 2, 2024 meeting.)
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
In order to accommodate the anticipated early voting volume for the 2024 general election, a
temporary trailer was installed on the Registrar’s office property. Staff and the City Attorney
received questions about the placement of campaign signage based on the location of the
trailer. Upon review of the State and City codes by the City Attorney, he determined that
section 66-11 of the City Code forbids the placement of minor signs on public property.
All polling places are now located on public property. An amendment to chapter 66 is
proposed to provide limited access to public property for minor signs during active voting
RECOMMENDATION:
Staff recommends Council adopt this ordinance as an emergency measure effective
immediately upon one reading because early voting in the City of Salem has begun.
AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 66, SIGNS,
ARTICLE I, IN GENERAL, SECTION 66-11, APPLICATION OF CHAPTER TO
CERTAIN TYPES OF SIGNS BY ADOPTING SECTION 66-11.1 PERTAINING TO
MINOR SIGNS DURING VOTING OF THE CODE OF THE CITY OF SALEM,
VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, THAT
SECTION 66-11.1 OF CHAPTER 66, SIGNS, OF THE CODE OF THE CITY OF
SALEM, VIRGINIA BE ADOPTED TO READ AS FOLLOWS:
Chapter 66
SIGNS
Article I. – In General
Sec. 66-11. - Application of chapter to certain types of signs.
Subject to the provisions of section 66-5, the following signs may be allowed
without a sign permit and may not be included in the determination of the type,
number, or area of permanent signs allowed within a zoning district, provided
such signs comply with the regulations in this section, if any.
A. Official traffic signs.
B. Signs erected by the city including regulatory signs.
C. Public signs: Signs required by the city for utilities, including traffic, utility,
safety, railroad crossing, and identification signs for public facilities.
D. Legal notices.
E. Real estate signs which advertise the sale, rental, or lease of the premises
upon which such signs are located only, not exceeding six square feet in
area in residential districts and not exceeding 32 square feet in area in
any other district.
F. Temporary signs, as approved as a grand opening event by the city
manager, or his designee, in accordance with section 66-105, permitted
signs (temporary signs).
G. Non-illuminated incidental signs, including incidental window signs, not
exceeding two square feet. "Open" signs may be illuminated.
H. Minor signs: Minor signs shall not be electronic nor illuminated. No minor
sign may include commercial messaging. No minor sign shall be located
on public property or in the right-of-way. Minor signs shall not exceed 24
square feet. Minor signs shall include:
1. Political campaign signs.
2. Temporary directional signs.
3. Signs inside a building, or other enclosed facility, which are not
meant to be viewed from the outside, and are located greater
than three feet from the window.
4. Holiday and other temporary seasonal decorations.
5. Personal expression and ideological signs.
6. Address signs: Stating address, number and/or name of occupants
of the premises.
7. Security and warning signs: These limitations shall not apply to the
posting of conventional "no trespassing" signs in accordance with
state law.
8. Private drive signs.
9. Signs denoting the architect, engineer or contractor, when placed
upon work under construction.
I. Flags: Non-commercial flags, flags of any nation, state, local, or other
geopolitical entity, or flags not related to or used to draw attention to a
commercial business, product, or service.
1. Flags and flagpoles shall not be located within any right-of-way,
unless meets the requirements of allowed encroachments as
prescribed by the Handbook to Downtown Salem.
2. Flags, containing commercial messaging, shall be considered
temporary signs. See section 66-105(A).
J. Memorial signs or tablets, names of buildings and date of construction
when cut into any masonry surface or when constructed of bronze or
other incombustible materials.
K. Signs which are a permanent architectural feature of a building or
structure, existing at the time of adoption of this chapter.
L. Art and murals, provided such signs do not contain any commercial
messaging.
M. Vehicular signs that meet the following conditions:
1. The primary purpose of such a vehicle or trailer is not the display of
signs.
2. The signs are magnetic, decals or painted upon an integral part of
the vehicle or equipment as originally designed by the
manufacturer, and do not break the silhouette of the vehicle.
3. The vehicle is in operating condition, currently registered and
licensed to operate on public streets when applicable, and actively
used in the daily function of the business to which such signs relate.
4. The vehicle is not parked within 20 feet of the right-of-way.
Sec. 66-11.1. – Minor Signs during Voting.
Minor signs may be displayed on public property in areas designated by
the City for such signs during periods when active voting is taking place.
This ordinance shall be in full force and effect immediately upon passage
on first reading because of an emergency in that early voting in the City of
Salem has begun.
Upon a call for an aye and a nay vote, the same stood as follows:
H. Hunter Holliday –
William D. Jones –
Byron Randolph Foley -
James w. Wallace, III –
Renée F. Turk –
Passed:
Effective:
Mayor
ATTEST:
______________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item # 6D
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Consider adoption of the administrative calendar for 2025
SUBMITTED BY: Rob Light, Assistant City Manager
SUMMARY OF INFORMATION:
Each year Council approves the City’s administrative calendar establishing regular meeting
dates and holiday observances for the upcoming year. Per City Code, should any regular
Council meeting date fall on a day designated as a holiday in the Code of Virginia, the meeting
shall be held on the next day (Tuesday). In 2025, note that Memorial Day and Columbus Day,
recognized by the State Code fall on regular Council meeting dates and thus are scheduled
on Tuesdays.
STAFF RECOMMENDATION:
Staff recommends approval of the 2025 Administrative Calendar
2025 Administrative Calendar
2025 SALEM CITY COUNCIL MEETINGS
6:30 P.M., COUNCIL CHAMBERS,
CITY HALL, 114 NORTH BROAD STREET
JANUARY 13 and 27
FEBRUARY 10 and 24
MARCH 10 and 24
APRIL 14 and 28
MAY 12 and 27
JUNE 9 and 23
JULY 14 and 28
AUGUST 11 and 25
SEPTEMBER 8 and 22
OCTOBER 14 and 27
NOVEMBER 10 and 24
DECEMBER 8
Work Sessions, if needed, may be held as part of
the regular Council agenda or separately scheduled
upon posting.
SALEM CITY COUNCIL'S AUDIT-FINANCE
COMMITTEE
Meets at 8:30 a.m. in the City Manager's
Conference Room at City Hall, 114 North Broad
Street, on the Wednesday preceding the first
regularly scheduled council meeting date of the
month (see calendar above). Meetings will be held
only if there are items on the Salem City Council
agenda that need to be reviewed by said committee.
ECONOMIC DEVELOPMENT AUTHORITY
MEETINGS
Meets the second Tuesday of each month as needed
at 3:00 p.m., Council Chambers, City Hall,
114 North Broad Street.
Work Sessions, if needed, may be held as part of
the regular Authority agenda or separately
scheduled upon posting.
2025 PLANNING COMMISSION MEETINGS
7:00 P.M., COUNCIL CHAMBERS,
CITY HALL, 114 NORTH BROAD STREET
JANUARY 15
FEBRUARY 12
MARCH 12
APRIL 16
MAY 14
JUNE 11
JULY 16
AUGUST 13
SEPTEMBER 10
OCTOBER 15
NOVEMBER 12
DECEMBER 10
Work Sessions, if needed, may be held as part of
the regular Commission agenda or separately
scheduled upon posting.
CITY HOLIDAYS
City offices will be closed in observance of the
following Holidays:
January 1, Wednesday New Year’s Day
January 20 Martin Luther King Day
May 26 Memorial Day
June 19, Thursday Juneteenth
July 3, Thursday Assigned Floating
July 4, Friday Independence Day
September 1 Labor Day
November 11, Tuesday Veterans Day
November 27 & 28 Thanksgiving
December 24, Wednesday Christmas Eve
December 25, Thursday Christmas
NOTE: Changes to public meeting dates, times, and
locations will be posted in accordance with the Code
of Virginia.
Item # 6E
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Consider renewing the lease for Salem Municipal Golf Course for
2025.
SUBMITTED BY: Chris Dorsey
SUMMARY OF INFORMATION:
The City leases forty-six (46) acres west of Academy Street, commonly referred to as the
Salem Municipal Golf Course, to Charles William Johnston (Lessee).
Approval of this action will provide authorization to the City Manager to finalize and execute a
one-year lease agreement with a subsequent one-year renewal option, beginning January 1,
2025.
FISCAL IMPACT:
The terms of the lease require the Lessee pay the City 10% of all receipts for fees, good, and
services after the first $16,000 of the same. The Lessee is responsible for maintaining the
premises for the purpose of a golf course and the City maintains the building on the property.
STAFF RECOMMENDATION:
Staff recommends approval to authorize the City Manager to finalize and execute a one-year
lease agreement commencing on January 1, 2025.
THIS LEASE AGREEMENT, made and entered into this the ____day of
October, 2024, by and between the CITY OF SALEM, VIRGINIA, a Municipal
Corporation, party of the first part, hereinafter referred to as Lessor, and
CHARLES WILLIAM JOHNSTON, party of the second part, hereinafter referred
to as Lessee.
: W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the payments and undertakings on
the part of the Lessee, as hereinafter more particularly set forth, the Lessor does hereby
lease unto the party of the second part, as Lessee, all that certain tract or parcel of land,
situate in the City of Salem, Virginia, containing approximately forty-six (46) acres,
lying west of Academy Street and adjacent thereto, and commonly known and referred
to as the "Golf Course" property, upon the following terms and conditions:
This lease is for a period of twelve (12) months or one (1) year, beginning
January 1, 2025, with the right or privilege of renewing the same for an additional
period of twelve (12) months or one (1) additional year, conditioned upon the approval
of the Lessor and the Lessee paying to the Lessor, 10% of all receipts for fees, goods,
and services after the first $16,000 of the same; and to that end the Lessee shall
maintain good and accurate records of all receipts received and furnish monthly
statements thereof to the Lessor.
(1) The Lessee shall use and occupy the leased premises solely for the
purpose of the operation of a golf course.
(2) The said Lessee agrees that he will, during the term of this Lease, apply
for and secure a proper business license and save harmless the Lessor for and from any
personal injuries to, or any damages suffered by, any person in his property or
property rights while upon the leased premises, or the improvements thereon, whether
such injuries or damages should arise out of any defect, inherent or otherwise, in the
leased premises, or those that are brought about due to the carelessness or negligence
of any agent, servant, employee or patron of the Lessee; and in this connection, the
Lessee agrees that he will, at all times, carry adequate insurance in some good and
solvent insurance company, which insurance shall protect both the Lessor and the
Lessee against loss that may be incurred on account of such personal injuries or
damages suffered by any such person. Lessee agrees that all insurance policies will
contain an appropriate endorsement with a thirty- day notice of cancellation to the
Lessor. All proceeds of fire and extended coverage insurance shall be first applied to
the rebuilding of any damaged or destroyed buildings. Certificates from the insurance
company showing the coverage carried, with the endorsements thereon, shall be
furnished by the Lessee to the Lessor within thirty days after the effective date of this
Lease and in the event they are not so furnished to Lessor, it
shall have the right to secure the same and such charges shall become additional rent.
Lessor shall be named as an additional insured.
(3) The Lessee further agrees that he will keep the premises in an attractive
condition for the purposes for which it is to be used and that he will not sublet, or
permit the premises, or any part thereof, to be used by any other person, firm or
organization without first having secured the written consent of the Lessor.
(4) The Lessor on its part agrees that it will maintain the building to be
erected upon the premises, in a manner as is usual and currently applicable to a like
structure and will make a reasonable effort to cooperate with the Lessee in the uses he
intends to make of the property.
WITNESS the following signatures:
___________________________Lessee
Charles William Johnston
CITY OF SALEM, VIRGINIA, Lessor
By_________________________________
Its City Manager
ATTEST: ____________________________ _Its Clerk
Item # 6F
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Consider request from the Salem Band Boosters for a donation
($5,638.85) equal to the amount of admissions tax paid in connection
with the annual Drum Corps International Summer Music Games
Competition held on July 30, 2024, at the Salem Stadium.
SUBMITTED BY: Chris Dorsey, City Manager
SUMMARY OF INFORMATION:
The Salem Band Boosters filed an Admissions Tax form with a tax payment of $5,638.85 with
the Commissioner of Revenue Office. This amount was based upon the ticket sales for the
annual Drum Corps International Summer Music Games Competition that was held in the Salem
Stadium on July 30, 2024. Historically, Council has made a donation equal to the tax
remittance to support the Band.
FISCAL IMPACT:
The fiscal impact would be $5,638.85.
STAFF RECOMMENDATION:
Recommend approval of the donation.
Item #6G
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Request to appropriate Downtown Improvement Reserve
funding in the Capital Projects Fund
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Local funding of $50,000 was included in the General Fund 2023-2024 annual operating
budget for the Downtown Plan. Per directive of the City Manager, these funds wer e
transferred to the Capital Projects Fund in fiscal year 2024 to become part of the
Downtown Improvements Reserve to fund future Downtown improvement projects.
FISCAL IMPACT:
The Downtown Improvement Reserve creates a reserve of local funds that allows us to
continue the work on the Downtown Revitalization Project.
STAFF RECOMMENDATION:
Staff recommends appropriating $50,000 to the Transfer from General Fund revenue
account 20-012-0200-49905 and to the Downtown Improvements Reserve expenditure
account 20-012-0205-54807.
Budget Entry
Date GL Account Account Name
Increase/
(Decrease)Description
10/7/2024 20-012-0200-49905 Transfer From General Fund - Capital Projects 50,000 Council 10/7 - Appropriate Downtown Impr Reserve
10/7/2024 20-012-0205-54807 Downtown Improvements Reserve 50,000 Council 10/7 - Appropriate Downtown Impr Reserve
Item #6H
Date: 10/07/2024
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: October 7, 2024
AGENDA ITEM: Resolution to approve Authorized Officials for Investment
Program
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City Finance Department is moving forward with our investment program that is being
coordinated with Davenport & Company, LLC. As part of this program, the City needed to
appoint a trustee for our investments. W ilmington Trust was selected as our trustee. The
agreements that were needed for this account require us to have City Council approve a
list of authorized officials for the account. The Resolution being presented request s that
City Council appoint Rosemarie B. Jordan, Tammy H. Todd, Amy R. Morris, and Danielle
C. Crawford as Authorized Offcials on this account.
FISCAL IMPACT:
No fiscal impact.
STAFF RECOMMENDATION:
Staff recommends the City Council adopt Resolution 1483 to appoint Authorized Officials
for the Wilmington Trust account.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, OCTOBER 7, 2024:
RESOLUTION 1483
WHEREAS, the City of Salem, Virginia (the “City”), intends to move forward with an
investment program for City funds by utilizing the services of Davenport & Company LLC, the
City’s financial advisor, and Wilmington Trust, the trustee for the City funds, and
WHEREAS, the Council of the City of Salem has previously adopted an investment policy
on February 24, 2020 which allows for the investment of City funds; and
WHEREAS, Wilmington Trust requires City Council to approve the list of Authorized
Officers that will be able to complete, execute and deliver agreements to Wilmington Trust for
the provision of custody, escrow, trust, funds transfer, investment management and investment
advisory services;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA, THAT the following individuals are approved as Authorized Officers of the City of Salem
for purposes of City transactions with Wilmington Trust:
Rosemarie B. Jordan Director of Finance
Tammy H. Todd Assistant Director of Finance
Amy R. Morris Special Projects Accountant
Danielle C. Crawford Treasurer
Upon a call for an aye and a nay vote, the same stood as follows:
Hunter Holliday –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council