HomeMy WebLinkAbout8/10/2022 - Planning Commission - Agenda -Regular
Planning Commission Meeting
AGENDA
Wednesday, August 10, 2022, 7:00 PM
Wo rk S ession 6:00P M C ounc il C hambers C onferenc e R o om, C ity Hall, 114 North Broad S treet
R egular S es s io n 7:00P M C ounc il C hamb ers, C ity Hall
WORK SE SSI ON
1.C all to Order
2.New Business
A.Discussion of items on the August agenda
1. 10 School Lane
2. 900 Palmer Avenue
3. 2016-2020 West Main Street
3.Adjournment
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.C onsent Agenda
A.Minutes
C onsider acceptance of the minutes from the J uly 13, 2022, work session and regular meeting.
4.New Business
A.Special Exception P ermit
Hold public hearing to consider the request of Barker Salem Homes LLC, property owner, for
the issuance of a Special Exception Permit to allow a two-family dwelling on the property
located at 10 School Lane, (Tax Map # 145-12-2).
B.Special Exception P ermit
Hold public hearing to consider the request of Barry W Gladden and Tina Marie Gladden,
property owners, for the issuance of a Special Exception Permit to allow a 1,400 SF detached
garage on the property located at 900 Palmer Avenue, (Tax Map # 215-7-1.1).
C .Special Exception P ermit
Hold public hearing to consider the request of Ornelas Main Street, LLC , property owner, for
the issuance of a Special Exception Permit to allow automobile repair services, major on the
property located at 2016-2020 West Main Street, (Tax Map # 138-2-3).
C ity C ounc il meeting, Augus t 22, 2022, 6:30 p .m.
C ounc il C hamb ers , C ity Hall, 114 North Broad S treet
Planning Commission Meeting
MINUTES
Wednesday, July 13, 2022, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114
North Broad Street:
WORK SESSION
1.Call to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held
in Council Chambers Conference Room, City Hall, 114 North Broad Street, Salem,
Virginia, at 6:00 p.m. on July 13, 2022; there being the members of said
Commission, to wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; and
Jackson Beamer (Reid A. Garst, II, and Neil L. Conner absent); together with H.
Robert Light, Assistant City Manager and Deputy Executive Secretary, ex officio
member of said Commission to wit; Charles E. Van Allman, Director of
Community Development; Mary Ellen Wines, Planning & Zoning Administrator;
Maxwell Dillon, Planner; and Matt Schmitt for Jim Guynn, City Attorney; and the
following business was transacted: Chair Daulton called the meeting to order at
6:07 p.m. and reported that this date, place and time had been set for the
Commission to hold a work session.
2.New Business
A.Discussion of items on the July 13th agenda
A discussion was held regarding items on the July 13, 2022, agenda.
Absent: Conner
B.Discussion of items on the August agenda
1. Special Exception Permit for an accessory structure greater than 1,000 square
feet. 900 Palmer Ave
2. Special Exception Permit for a two-family dwelling. 10 School Lane
Maxwell Dillon, City Planner, discussed the items for the August meeting: Special
Exception Permit for an accessory structure greater than 1,000 square feet at 900
Palmer Avenue; and Special Exception Permit for a two-family dwelling at 10
School Lane.
C.Follow-up Comprehensive Plan
Follow-up of comprehensive plan discussion.
A follow-up discussion was held regarding the comprehensive
plan. Absent: Garst, Conner
3.Adjournment
Chair Daulton inquired if there were any other items for discussion and hearing
none, adjourned the work session at 6:55 p.m.
REGULAR SESSION
1.Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
held after due and proper notice in the Council C hambers, City Hall, 114 North
Broad Street, Salem, Virginia, at 7:00 p.m., on July 13, 2022. All adjacent property
owners were notified via the U. S. Postal Service.
T he Commission, constituting a legal quorum, presided together with Matt Schmitt
for Jim H. Guynn, Jr., City Attorney; H. Robert Light, Assistant City Manager and
Executive Secretary, ex officio member of said Commission, to wit; Charles E.
Van Allman, Jr., Director of Community Development; Mary Ellen Wines,
Planning & Zoning Administrator; and Maxwell Dillon, Planner, and the
following business was transacted:
C hair Daulton called the meeting to order at 7:00 p.m.
2.Pledge of Allegiance
3.Consent Agenda
A.Minutes
Consider acceptance of the minutes from the July 13, 2022, work session and
regular meeting.
Consider acceptance of the minutes as amended from the July 13, 2022, work
session and regular meeting. Jackson Beamer motioned approve July 13, 2022,
work session and regular meeting minutes as amended. Denise King seconded
the motion.
Ayes: Beamer, Daulton, King
Absent: Garst, Conner
4.New Business
A.Preliminary Site Plan Approval
Consider the request of Lakeside Golf Center, LLC, property owner, for the
approval of the site plan for a golf driving range, pursuant to the conditional
rezoning from March 23, 1987, on the property located at 400 blk. Northern
Drive (Tax Map # 111-1-4).
Consider request of Lakeside Golf Center, LLC, property owner, for the approval of
the site plan for a golf driving range, pursuant to the conditional rezoning from
March 23, 1987, on the property located at 400 blk. Northern Drive (Tax Map
#111-1-4).
Staff noted the following:
The subject property consists of a 13.97-acre parcel located at the 400 block of
Northern Drive. The parcel is adjacent to the former Lakeside Golf Center LLC
property located at 400 Northern Drive (Tax Map # 111-1-5.3) which has since been
subdivided and sold. There is no record of approval for the previous golf driving
range usage in this district.
The subject property is connected to a conditional rezoning from 1987. The
language of that rezoning calls for “A preliminary site plan [to] be submitted to the
Planning Commission for review and approval for the proposed shopping center or
any other future new use of the property…”
The preliminary site plan shows the construction of a new fifty foot ingress/egress
for the property, as well as eighteen parking spaces that will be shielded from the
adjacent property with a landscape buffer. A new operations building will be
constructed on site in addition to a hitting area divided into numerous stalls.
Staff highlights the fact that the current site plan is preliminary in nature, and
requests approval from the commission pending staff review and approval of the
final site plan submission.
Keven Poff, 1202 Terrace Drive, Salem, property owner, appeared before the
Commission and stated that the property has been a driving range since 2004. He
recently sold half-acre of the property and he would like to place a new building and
parking lot on the property.
Vice Chair King noted that the driving range will be facing the same direction it
always has faced (toward the river/railroad tracks).
Mr. Poff stated that netting is along the property on the side of the hotel.
No other discussion was held regarding the request.
Denise King motioned to approve request of Lakeside Golf Center, LLC, property
owner, for the approval of the site plan for a golf driving range, pursuant to the
conditional rezoning from March 23, 1987, on the property located at 400 blk.
Northern Drive (Tax Map #111-1-4).. Jackson Beamer seconded the motion.
Ayes: Beamer, Daulton, King
Absent: Garst, Conner
B.Salem Historic Registry
Consider petition from Virginia Rental Company, LLC, for inclusion in the
Salem Historic Registry of the property located at 205-211 South College
Avenue (Tax Map # 121-12-3).
Consider petition from Virginia Rental Company, LLC, for inclusion in the Salem
Historic Registry of the property located at 205-211 South College Avenue (Tax
Map # 121-12-3).
Staff noted the following:
The subject property consists of a .16-acre parcel located south of the intersection
of East Burwell Street and South College Avenue. The parcel contains a mixed-use
structure with two storefronts on the ground floor and two apartments on the 2nd
floor.
The property was constructed in 1890 and once housed the Salem Book Bindery.
This request is to add the property to the Salem Historic Registry, which will
recognize and help to preserve a surviving example of late 1890’s mixed use
commercial architecture in this area.
Staff concurs that this structure is representative of the period architecture and
recommends approval.
Steve Zegarski, 6005 Cavalier Drive, Roanoke, VA, property owner, appeared
before the Commission and stated that he and Jason Fountain are the owners of
Virginia Rental Company, LLC, which is a small real estate investment group that
has a handful of properties throughout the state. The building was purchased with
the idea of renovating the building and placing approximately six apartments upstairs
with retail spaces below, which became cost prohibitive. They have decided to
renovate the building in its current utilization, which is two residential units upstairs
and two commercial/retail units downstairs . The bottom left of the building has
already been renovated and a yoga studio has already begun to setup and plan to
open soon. The renovation of the two upstairs units is underway and should be
completed within the next several months. The façade of the building is in various
states of disrepair and needs some work. He stated that he and Mr. Fountain met
with Mr. Atkins with the City of Salem who told them about the façade grant that
had expired, but had been reinstated. They have been working with Economic
Development to determine how the building could qualify for the grant, and have
met with a contractor about how to bring the façade back to the period in which the
building was constructed. He further stated that the building is located in what
would be described as the original land plat for the City of Salem, which has
historic significance in terms of its location. To qualify for the façade grant, the
property needs to be part of the historic district of Salem, which would also open up
the opportunity to place the property on the national historical registry which would
allow for a more extensive renovation in the future if they choose to go that route.
Vice C hair King questioned who put the packet of information about the history of
the building together.
Mr. Zegarski stated that a lady by the name of Allison Blanton who does a lot of
historic researc h put it together for t hem, and Mr. Fountain has worked with her for
years on different properties.
A discussion was held regarding the buildings role in community history.
A discussion was held regarding the façade grant process.
N o other discussion was held regarding the request.
Denise King motioned to approve petition from Virginia Rental Company, LLC , for
inclusion in the Salem Historic Registry of the property located at 205-211 South
College Avenue (Tax Map # 121-12-3).. Jackson Beamer seconded the motion.
Ayes: Beamer, Daulton, King
Absent: Garst, Conner
5.Adjournment
On motion by Member Beamer, seconded by Vice Chair King and duly
carried, the meeting was adjourned at 7:16 p.m. Absent: Garst, Conner
City Council meeting, July 25, 2022, 6:30 p.m. Council Chambers, City Hall, 114 North Broad Street
AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Barker Salem
Homes LLC, property owner, for the issuance of a Special
Exception Permit to allow a two-family dwelling on the property
located at 10 School Lane, (Tax Map # 145-12-2).
SUBMITTED BY: Max Dillon, Planner
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RSF Residential Single Family
Land Use Plan Designation: Residential
Existing Use: Residential Single Family
Proposed Use: Two-Family Dwelling
The subject property consists of a 0.221-acre parcel located at 10 School Lane. The parcel
currently contains a vacant residence in a significantly deteriorated condition, prompting the
Building Inspections Department to mandate either significant improvement or demolition of
the structure.
The property owner intends to demolish the existing structure and construct a new two-family
duplex on the property. There are several other existing duplexes within the surrounding
neighborhood, including two properties that are immediately adjacent to 10 School Lane.
The subject property sits on a lot with access to both School Lane and White Oak Street,
potentially allowing for two separate points of access.
STAFF RECOMMENDATION:
Staff recommends approval of the request.
AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Barry W Gladden
and Tina Marie Gladden, property owners, for the issuance of a
Special Exception Permit to allow a 1,400 SF detached garage on
the property located at 900 Palmer Avenue, (Tax Map # 215-7-
1.1).
SUBMITTED BY: Max Dillon, Planner
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RSF Residential Single Family
Land Use Plan Designation: Residential
Existing Use: Residential
Proposed Use: Residential
The subject property consists of a 0.257-acre parcel located at 900 Palmer Avenue. The parcel
currently contains a residential structure and an approximately 500 SF attached garage
building located in the existing side yard.
The subject property sits on a relatively narrow rectangular corner lot, allowing it the flexibility
to declare its address either on Palmer Avenue (existing) or Mulberry Street (proposed). Should
this Special Exception Permit be approved, the property owners intend to change their address
from Palmer Avenue to Mulberry Street, affording them the necessary space to construct the
requested 1,400 SF detached garage in the “new” rear yard of the property.
If approved, an existing privacy fence located in the current side yard of the subject property
adjacent to Mulberry Street which would need to be either shortened to 3.5 feet or removed
entirely in order to comply with the City’s zoning regulations.
STAFF RECOMMENDATION:
Staff recommends approval with the following conditions:
1. That the address be changed to Mulberry Street.
2. The fence along Mulberry be reduced in height to 3.5 feet or removed.
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Comments:
•See email from applicant.
•Frost depth of footers must be 24"5.19.2022
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Concrete footer must be
24" below final grade.
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From:Barry Gladden
To:Curtis N Richert
Subject:Re: [Ext.] Re: 900 Palmer Ave permit
Date:Thursday, May 19, 2022 11:16:02 AM
No problem, do you have any idea of when I can get the permit so I can get the ball rolling
Sent from my iPhone
On May 19, 2022, at 10:37 AM, Curtis N Richert <cnrichert@salemva.gov>
wrote:
Awesome. Thanks!
I apologize for not getting back quickly to you. I’ve been in meetings a lot over
the past couple of days.
Curt Richert
Combination Inspector
City of Salem
540.375.3036 (Office)
P.O. Box 869
Salem, VA 24153-0869
<image001.png>
From: Barry Gladden <gladdenbarry@yahoo.com>
Sent: Thursday, May 19, 2022 10:35 AM
To: Curtis N Richert <cnrichert@salemva.gov>
Subject: Re: [Ext.] Re: 900 Palmer Ave permit
Yes sir that’s what it will be
Sent from my iPhone
On May 19, 2022, at 10:27 AM, Curtis N Richert <cnrichert@salemva.gov>
wrote:
City of S
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Barry,
In looking at the plans, they call for a 12” deep footer. In this area,
we require a 24” footer. This footer would also need to be inspected
prior to placing the concrete.
If you can confirm that the work will comply with the plan and that it
will be 24” deep, I can continue the review on my end.
Curt Richert
Combination Inspector
City of Salem
540.375.3036 (Office)
P.O. Box 869
Salem, VA 24153-0869
<image001.png>
From: Barry Gladden <gladdenbarry@yahoo.com>
Sent: Tuesday, May 17, 2022 10:45 AM
To: Curtis N Richert <cnrichert@salemva.gov>
Subject: Re: [Ext.] Re: 900 Palmer Ave permit
Hello,
I have given the contractor your contact information. He said they would
contact you with the remaining information needed.
Barry
On Tuesday, May 17, 2022, 08:30:29 AM EDT, Curtis N Richert
<cnrichert@salemva.gov> wrote:
Thank you,
When you have the other information, please forward it to me.
Thanks,
Curt Richert
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Combination Inspector
City of Salem
540.375.3036 (Office)
P.O. Box 869
Salem, VA 24153-0869
<image001.png>
From: Barry Gladden <gladdenbarry@yahoo.com>
Sent: Monday, May 16, 2022 2:33 PM
To: Curtis N Richert <cnrichert@salemva.gov>
Subject: Re: [Ext.] Re: 900 Palmer Ave permit
Here are a couple of answers for you.
Yes work will comply with 2018 Building Codes
Style of building is Vertical Style per contractor
There are no windows at all in the garage. There are no windows on that end
of house where garage will attach.
There is no entry door from garage into house. You will only be able to enter
garage from outside.
Height of garage is 15 foot and height of house is 20 foot.
Garage will be installed on a concrete pad.
On Monday, May 16, 2022, 10:45:28 AM EDT, Curtis N Richert
<cnrichert@salemva.gov> wrote:
Hello Mr. Gladden,
In case it was hard to read on the document, I’ve listed the
items below. I’ve also added some details to clarify my items.
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• Please confirm that work will comply with 2018 VA
Building Codes
• Need footer detailed. Plans show different types of
footers. Which one will you use?
• Need style of building selected. Plans show different
types of buildings. Which one will you use?
• Provide fire separation details where garage attaches
to house. What materials will keep a fire from spreading to the
house?
• Provide fire rating of entry door from garage to house.
minimum 20-minute rating required.
• No windows allowed where garage attaches to house.
• What room does garage entry door go into within the
house? Doors from a garage are not allowed to enter a
bedroom, for example.
• Provide details on how garage will attach to the
house.
• Plans do not reflect 28x50 size. Plans as shown are
20’x30’.
• What is the height of the garage? Height of house?
• Garage must be installed on non-combustible
material. Please provide details on the material building will be
placed on. For example, concrete is allowed, but asphalt and
millings are not allowed.
Hope this helps.
Curt Richert
Combination Inspector
City of Salem
540.375.3036 (Office)
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P.O. Box 869
Salem, VA 24153-0869
<image001.png>
From: Barry Gladden <gladdenbarry@yahoo.com>
Sent: Monday, May 16, 2022 8:10 AM
To: Curtis N Richert <cnrichert@salemva.gov>
Subject: [Ext.] Re: 900 Palmer Ave permit
CAUTION: This message has originated from an external source. Please
use proper judgment and caution when opening attachments, clicking links
or responding to this email.
Are you available to speak by phone? I am not sure what else I need to do?
On Monday, May 16, 2022, 07:13:07 AM EDT, Curtis N Richert
<cnrichert@salemva.gov> wrote:
Hello,
Please find attached a set of plans with comments. Please
provide more details as requested on the plans.
Thank you,
Curt Richert
Combination Inspector
City of Salem
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540.375.3036 (Office)
P.O. Box 869
Salem, VA 24153-0869
<image001.png>
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AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Ornelas Main Street, LLC, property
owner, for the issuance of a Special Exception Permit to allow automobile repair services, major
on the property located at 2016-2020 West Main Street, (Tax Map # 138-2-3).
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD High Business District
Land Use Plan Designation: Commercial
Existing Use: Automobile dealership, used
Proposed Use: Automobile dealership, used and automobile repair services, major
The subject property consists of a 0.714-acre parcel located at 2016-2020 West Main Street.
The existing business, Sharp Cars Ltd., operates on a parcel that contains two buildings - one
of which houses the employee services and another which is a garage. A parking lot adjacent
to West Main Street displays used automobiles for sale. Utility bills indicate that this business
has been in operation since 1997.
Historical documents from former Building Officials/Zoning Administrators during the late
1900s and early 2000s indicate that the property at 2016-2020 West Main Street was in the
B-3 zoning district which allowed for “public garages for the storage, sale, and repair of motor
vehicles only. B-3 zoning does not allow the rebuilding of motor vehicles.”
Correspondingly, Sharp Cars has been repeatedly verified for the automobile dealership, used
designation, and is grandfathered in to the current zoning ordinance to serve that particular
purpose. Sharp Cars is registered with the Motor Vehicle Dealer Board as an Independent
Dealer, but has not previously been approved for activities associated with the repair or
rebuilding of motor vehicles.
STAFF RECOMMENDATION:
Staff recommends denial of the request.
If approved, staff recommends the following conditions be placed on the permit:
1. All inoperative vehicles shall be contained within a screened space regardless of the
duration of storage.
2. All equipment, tools, and parts associated with automobile repair shall be stored indoors.
3. Any on-site repairs shall be performed within the fully enclosed garage.
4. The practice of vehicle salvage, defined as the removal of parts from one vehicle to be
installed on another vehicle, shall be prohibited.
5. Fire code requirements must be satisfied - including the preservation of a 20’ fire lane.