HomeMy WebLinkAbout6/14/2023 - Planning Commission - Agenda -RegularPlanning Commission Meeting
AGENDA
Wednesday, June 14, 2023, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114 North Broad Street:
Regular Session 7:00PM Council Chambers, City Hall, 114 North Broad Street
WORK SESSION
1.Call to Order
2.New Business
A.Discussion of items on the June agenda
1. 1617 West Main Street
2. 514 West Main Street
3. 500 block White street
B.Introduction of items on the July agenda
1. 1201 Texas Street
3.Adjournment
REGULAR SESSION
1.Call to Order
A.Pledge of Allegiance
2.Election of Officers
3.Consent Agenda
A.Minutes
Consider acceptance of the minutes from the May 10, 2023, work session and regular
meeting.
4.New Business
A.Special Exception Permit
Hold public hearing to consider the request of Joshua Davis, lessee, and Dallas Scaggs, Jr.,
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and Paul Walrond, property owners, for the issuance of a special exception permit to allow for
a pawn shop on the property located at 1617 West Main Street (Tax Map # 139 – 3 - 4).
B.Special Exception Permit
Hold public hearing to consider the request of Terry Steele, lessee, and Kieu Thi Thuy Do,
property owner, for the issuance of a special exception permit to allow for personal service
(barber shop) on the property located at 514 West Main Street (Tax Map # 123 – 3 - 5).
C.Amendment to the Zoning Ordinance
Hold public hearing to consider the request of J S Salem LLC, contract purchaser, and the
Trustees Faith Assembly of God, property owner, for rezoning the property of 500 block of
White Street (Tax Map # 161 - 4 - 2) from RSF Residential Single-Family District to CBD
Community Business District.
5.Adjournment
City Council meeting, June 26, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
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Planning Commission Meeting Minutes
Wednesday, May 10, 2023, 7:00 PM
Work Session 6:00PM Council Chambers Conference Room, City Hall, 114
North Broad Street:
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem,
Virginia, was held in Council Chambers Conference Room, City
Hall, 114 North Broad Street, Salem, Virginia, at 6:00 p.m. on
May 10, 2023; there being the members of said Commission, to
wit: Vicki G. Daulton, Chair; Denise P. King, Vice Chair; Reid
Garst, and Jackson Beamer (Neil L. Conner - absent); together
with Mary Ellen Wines, Planning & Zoning Administrator; Maxwell
Dillon, Planner; Joshua Pratt, Civil Engineer II; and Jim H.
Guynn, Jr., City Attorney; and the following business was
transacted: Chair Daulton called the meeting to order at 6:15
p.m. and reported that this date, place and time had been set
for the Commission to hold a work session.
2. New Business
A. Discussion of items on the May agenda
1. Old Virginia Brick sign
2. Salem Montessori School
A discussion was held regarding the items on the May
agenda.
B. Introduction of items on the June agenda
1. Rezoning 500 block White Street - Invisions
2. Special Exception Permit 514 West Main St - Personal
Services - Barber
Items for the June meeting were introduced, and a
discussion was held.
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A discussion was also held regarding the Valleydale
combination plat and right-of-way dedication; and
regarding a Special Exception Permit to allow a pawn shop
at 1617 W. Main Street.
3. Adjournment
Chair Daulton inquired if there were any other items for
discussion and hearing none, adjourned the work session at
6:53 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of
Salem, Virginia, was held after due and proper notice in the
Council Chambers, City Hall, 114 North Broad Street, Salem,
Virginia, at 7:00 p.m., on May 10, 2023. Notice of such hearing
was published in the April 27 and May 4, 2023, issues of the
"Salem Times Register," a newspaper published and having general
circulation in the City of Salem. All adjacent property owners
were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together
with Jim H. Guynn, Jr., City Attorney; H. Robert Light,
Assistant City Manager and Executive Secretary, ex officio
member of said Commission, to wit; Mary Ellen Wines, Planning &
Zoning Administrator; Joshua Pratt, Civil Engineer, II, and
Maxwell Dillon, Planner, and the following business was
transacted:
A. Pledge of Allegiance
2. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the April 12, 2023, work
session and regular meeting.
Jackson Beamer motioned Motion. Denise King seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
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3. Old Business
A. Landmark Sign
Hold public hearing to consider the request of OVB Investments
LLC, property owner, to designate the Old Virginia Brick sign
located at 2500 West Main Street, Tax Map # 175-2-3, as a
landmark sign. (Continued from the April 12, 2023, meeting.)
Staff noted the following:
According to the City of Salem code, “Signs that do not
advertise an existing bona fide business, service or product
manufactured on a premises, but which may be of significant
civic, historic, architectural, or cultural interest may be
declared a landmark sign.” The following are requirements for a
landmark sign:
1. An application shall be made to the planning commission.
2. Applicants shall provide at the time of application, a
written history of the existing sign, noting any and all
physical changes or modifications, and/or a written
account of the nature of the significance to the
community.
3. Applicants shall provide photographs of the sign,
preferably at various times throughout its history, and
from as many different views as possible, or plans or
drawings of the proposed sign from different views, along
with a certified plat determining location, and photos of
the existing property on which the sign will reside.
4. Applicants shall provide a maintenance plan as to how the
sign will be maintained in its current form or a
restoration plan to include maintenance to restore the
sign to its original form. 5. The commission shall hold a
public hearing and review the application before making a
determination as to the declaration.
6. Any alterations to any landmark sign must be approved
through this process.
7. The commission may remove such landmark designation and
require the sign to be removed if it is altered, in
disrepair, misused, or any other reason deemed
appropriate.
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OVB Investments LLC, “Old Virginia Brick,” is seeking the
landmark designation for the sign located at the front of the
property at 2500 West Main Street. Standing in some form or
fashion since 1890, the “Old Virginia Brick” sign pays homage
to a company which many historians believe to be the oldest
manufacturer in the Roanoke Valley during its operation. In
addition to its contribution to numerous development projects
and homes throughout the City of Salem (such as the Veterans
Affair Medical Center) and the greater Roanoke Valley, Old
Virginia Bricks also facilitated the construction of numerous
iconic sites throughout the Commonwealth of Virginia including
the University of Virginia, Colonial Williamsburg, and Virginia
Museum of Fine Arts in Richmond.
An approval of the landmark designation for a sign does not in
any way encroach upon the allowable signage for any future
development/business operation which may occur on the site. It
is also important to note that according to Section 66-13
(7), “The commission may remove such landmark designation and
require the sign to be removed if it is altered, in disrepair,
misused, or any other reason deemed appropriate.”
Patrick Cooper, Vice President of Plant Operations, Adams
Construction of Roanoke, Virginia, appeared before the
Commission and stated that it is intended to restore the sign
to what it looked like in its original form--the brick will be
cleaned and the sign returned to its original luster. It is a
memorable place, the bricks are located in many historic places
around the State of Virginia, and restoring the sign will also
improve the aesthetic of the property from the street.
Chair Daulton questioned the timeline to restore the sign.
Mr. Cooper stated that the improvements should be completed by
the end of June.
Vice Chair King questioned if there will be landscaping added
to the sign, and Mr. Cooper stated that the company would
entertain that if it the City wants it landscaped.
Vice Chair King also inquired about placing a historic land
marker, and Mr. Cooper stated the company would entertain that
if the City wants one placed.
Vice Chair King questioned who would maintain the sign. Mr.
Cooper stated that Adams Construction will maintain the sign.
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A discussion was held regarding who would maintain the sign if
the property was sold, and Mary Ellen Wines explained that the
responsibility of maintaining the sign will transfer to the new
owner if the property was sold.
No other person(s) appeared before the Commission.
Denise King motioned Approve the request of OVB Investments
LLC, property owner, to designate the Old Virginia Brick sign
located at 2500 West Main Street, Tax Map # 175-2-3, as a
landmark sign. Reid Garst seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
4. New Business
A. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Salem Montessori
School, Inc., property owner, for rezoning the property at 112
Corporate Boulevard (Tax Map# 148-1-2.2) from RSF Residential
Single-Family District and BCD, Business Commerce District with
conditions to RSF Residential Single-Family District.
Staff noted the following:
The subject property located at 112 Corporate Boulevard
consists of a 1.812-acre tract of land which currently
possesses both the RSF Residential Single-Family and BCD
Business Commerce District zoning designations. A previous
amendment to the zoning ordinance resulted in the split zoning
of the subject property, in addition to conditions which
included the following clause: “The ancient grove of trees
shown on the preliminary development plan and located on the
eastern portion of the property midway between Texas Street and
Lynchburg Turnpike shall be preserved.”
The Montessori School is requesting a rezoning of the property
from RSF/BCD with conditions to RSF, which will ultimately
allow for the development of a new private elementary school
should a subsequent special exception permit be approved. The
removal of conditions applicable to this property will remove
the existing protection of the ancient grove of trees which
currently resides on the lot; however, the City
Horticulturalist, Jeff Ceasar, provided a recommendation that
many of the trees on site hold relatively little value (aside
from a few select species), and thus could be removed to
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accommodate development (see submitted letter for a
comprehensive list of recommendations). The developer has
provided an initial concept plan for the planned construction,
but this is subject to change based on the objective to
preserve as many valuable trees as possible.
The Future Land Use Map (FLUM) identifies this area as
institutional, which is consistent with the proposed
development of an educational facility.
Barney Horrell, Brushy Mountain Engineering, appeared before
the Commission on behalf of the property owner and explained
that the request is to "clean up" the zoning and remove the
condition on the protection of the trees.
Mary Ellen Wines stated that it also involves removing the
original condition which prevents the removal of the ancient
grove of trees.
No other person(s) appeared related to the request.
Reid Garst motioned Approve the request of Salem Montessori
School, Inc., property owner, for rezoning the property at 112
Corporate Boulevard (Tax Map # 148-1-2.2) from RSF Residential
Single-Family District and BCD, Business Commerce District with
conditions to RSF Residential Single-Family District. Jackson
Beamer seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
B. Special Exception Permit Amendment
Hold public hearing to consider the request of Salem Montessori
School, Inc., property owner, to revise the Special Exception
Permit approved February 28, 2011, to allow the construction of
an educational facility, primary/secondary on the property
located at 112 Corporate Boulevard, (Tax Map # 148-1-2.2).
Staff noted the following:
The subject property located at 112 Corporate Boulevard
consists of a 1.812-acre tract of land which currently
possesses both the RSF Residential Single-Family and BCD
Business Commerce District zoning designations. The applicant
is requesting a revision to the Special Exception Permit
approved on February 28, 2011, for the development of an
education facility at 101 Corporate Boulevard to also include
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112 Corporate Boulevard (across the street), which is
contingent on the approval of the related rezoning request.
That rezoning petition would remove the protection of the
ancient grove of trees on the parcel, paving the way for the
construction of a new school which would service students that
age of out the existing facilities.
The applicant has submitted a preliminary concept plan for the
proposed educational facility which is subject to adjustments
made to preserve as many valuable trees from the existing
forest as possible. Jeff Ceaser, the City Horticulturalist,
submitted a recommendation to save “4-5 very large and very old
white oaks on site [by] designing the newly planned development
around their canopy and vast root system” (amongst a few other
species) if the site is developed (see letter for comprehensive
list of recommendations). Additionally, City staff has agreed
to be flexible in regard to parking requirements due to the
plentiful proximal parking across Corporate Boulevard and in an
effort to preserve as many valuable trees as possible.
The applicant has noted that the building style of the proposed
facility, along with the business hours, will be similar to the
existing Montessori School operations across Corporate
Boulevard.
The Future Land Use Map (FLUM) identifies this area as
institutional, which is consistent with the proposed
development of an educational facility.
Barney Horrell, Brushy Mountain Engineering, appeared before
the Commission on behalf of the property owner and explained
the history of the Montessori School development, including the
"upper campus" and the GE campus, and the new building
constructed in 2015. He stated that the school serves kids from
6 weeks of age until 8th grade. The number of children
attending drops off as public school becomes an option.
Business has continued to be good, and a lot of parents would
like for their children to continue in the school. The facility
across from GE is essentially an old house that has been worked
over and remodeled numerous times, and the time has come to
either invest a lot of money into the existing building or
build a new building. He further stated that as a parent who
has had multiple children attend the school, it is a challenge
sometimes to pick them all up at the correct time if they are
not in close proximity to each other. He stated that it makes
sense to set up a "campus" feel where all of the building are
in close proximity to each other. The proposal is to construct
one additional building, for a total of three buildings. He
further stated that the Montessori School has been a good
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neighbor as evidenced by the lack of opposition present at the
meeting. He also noted that the new building would operate the
same as the existing buildings. He further stated that he has
met with the City Horticulturist, Jeff Ceaser, and Mary Ellen
Wines, Zoning and Planning Administrator, on-site to view the
trees and stated that it is the intent to keep the trees. A
very preliminary concept plan was submitted prior to the trees
being located, and the building will be constructed in similar
design as the other two buildings. He discussed the easement
for a future greenway, which will be considered in the layout
of the building, and the parking flexibility. He explained that
before the site plan can be developed, two proffers need to be
removed: Item A, which says that Tract 2 will not be developed;
and Item F in the purchase agreement where the trees have to be
preserved. He again stated that the trees have been located and
will be preserved if possible.
Chair Daulton questioned if the schools would all operate at
the same times, and Mr. Horrell stated that all three buildings
would operate at the same times. He also noted that the school
operates year-round as it offers summer programs.
Vice Chair questioned if the plan is to relocate all students
from the Boulevard location, and Mr. Horrell stated that it is
the intent to relocate the students.
A discussion was held regarding the trees.
Member Beamer questioned the number of students at each school.
Mr. Horrell stated that there are currently 53 kids at the GE
Campus, and the proposed new building can handle 90 kids.
Valerie Vanderhoeven, property owner, 101 Corporate Boulevard,
appeared before the Commission and stated that there are
currently 220 students currently--53 at the elementary,
approximately 100 at the middle school, and 80-something in the
infant building.
A discussion was held regarding the number of staff members,
parking, storm water, etc. Mrs. Vanderhoeven stated that there
are six staff members dedicated to the middle/elementary school
students, but that does not include a financial manager or a
facilities manager.
A discussion was held regarding pedestrian traffic. It was
noted that conditions can be placed on the request regarding
the trees.
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No other person(s) appeared related to the request.
Denise King motioned Approve request of Salem Montessori
School, Inc., property owner, to revise the Special Exception
Permit approved February 28, 2011, to allow the construction of
an educational facility, primary/secondary on the property
located at 112 Corporate Boulevard, (Tax Map # 148-1-2.2) with
the conditions that the oak trees will remain, and other trees
can be eliminated only with the approval of the City
Horticulturalist. Jackson Beamer seconded the motion.
Ayes: Beamer, Daulton, Garst, King
Absent: Conner
5. Adjournment
Having no other items before the Commission, on motion by Vice
Chair King, seconded by Member Beamer and duly carried, meeting
was adjourned at 7:41 p.m.
Absent: Conner
City Council meeting, May 22, 2023, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
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AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Joshua Davis,
lessee, and Dallas Scaggs, Jr., and Paul Walrond, property
owners, for the issuance of a special exception permit to allow
for a pawn shop on the property located at 1617 West Main
Street (Tax Map # 139 – 3 - 4).
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: HBD Highway Business District
Land Use Plan Designation: Commercial
Existing Use: Vacant
Proposed Use: Pawn shop
The subject property located at 1617 West Main Street consists of a 0.246 acre tract of land
shared with an additional address, 1619 West Main Street. This parcel possesses the HBD
Highway Business District zoning designation, and is comprised of a two-story building with
commercial space on the ground floor and an apartment on the second floor. The apartment
on the second floor has lost its “grandfathering” and will not be able to be utilized as a
residential space. The property has been vacant since its occupancy by Abberation Music. The
applicant is requesting a Special Exception Permit be issued to allow for the operation of a
pawn shop.
The Future Land Use Map (FLUM) identifies this area as commercial, which is consistent with
the proposed development of a pawn shop.
If approved, the applicant will have to submit application to the police department for dealing
precious metals, and ATF for dealing firearms.
REQUIREMENTS:
The proposal meets the requirements of Section 106-214.2 (B). Permitted uses in HBD.
OPTIONS:
1. Recommend approval of the request.
2. Recommend approval of the request with conditions.
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3. Recommend denial of the request.
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AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Special Exception Permit
Hold public hearing to consider the request of Terry Steele,
lessee, and Kieu Thi Thuy Do, property owner, for the issuance of
a special exception permit to allow for personal service (barber
shop) on the property located at 514 West Main Street (Tax Map
# 123 – 3 - 5).
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RB Residential Business District
Land Use Plan Designation: Mixed-Use
Existing Use: Vacant
Proposed Use: Personal Services - Barber Shop
The subject property located at 514 West Main Street consists of a 0.41 acre tract of land
shared with two additional addresses, 506 and 510 West Main Street. This parcel possesses
the RB Residential Business zoning designation, and the subject building was formerly
occupied by a personal service before that business ceased operations several years ago. The
applicant is requesting a Special Exception Permit be issued to allow for a barber shop. The
current business plan consists of one barber with two salon chairs, with a potential staff
expansion to two barbers in the future.
The Future Land Use Map (FLUM) identifies this area as mixed-use, which is consistent with
the proposed development of a barber shop given structure of the existing buildings and the
current character of the corridor.
REQUIREMENTS:
The proposal meets the requirements of Section 106-208.2. (B). Permitted uses in RB.
OPTIONS:
1. Recommend approval of the request.
2. Recommend approval of the request with conditions.
3. Recommend denial of the request.
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AT A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SALEM,
VIRGINIA held in the Council Chambers of City Hall, 114 North Broad Street Salem, VA 24153
AGENDA ITEM: Amendment to the Zoning Ordinance
Hold public hearing to consider the request of J S Salem LLC,
contract purchaser, and the Trustees Faith Assembly of God,
property owner, for rezoning the property of 500 block of White
Street (Tax Map # 161 - 4 - 2) from RSF Residential Single-Family
District to CBD Community Business District.
SUBMITTED BY: Mary Ellen Wines, CZA CFM, Planning & Zoning Administrator
SUMMARY OF INFORMATION:
SITE CHARACTERISTICS:
Zoning: RSF Residential Single Family
Land Use Plan Designation: Commercial
Existing Use: Vacant
Proposed Use: Parking lot – accessory to Invision Eye Care
The subject property is located at the 500 blk of White Street and consists of a 0.337 acre
tract of land which currently possesses the RSF Residential Single Family zoning designation.
The applicant is requesting a rezoning with proffered conditions of the property from RSF
Residential Single Family to CBD Community Business District in order to allow for the
construction of a parking lot which will accommodate Invision Eye Care located across the
street. The proffered condition states that this property will only be utilized as a parking lot.
This lot will be utilized for staff parking with the existing parking lot servicing customers.
If approved, the new parking lot would adhere to any applicable landscaping requirements,
along with the required buffer yards, as prescribed by Section 106-402.3. of the zoning
ordinance. These details would be addressed during the site plan review process.
The Future Land Use Map (FLUM) identifies this property as commercial, which is consistent
with the proposed use of a parking lot.
REQUIREMENTS:
The proposal meets the requirements of Section 106-213.2. (B) Permitted uses in CBD.
OPTIONS:
1. Recommend approval of the request .
2. Recommend approval of the request with proffered conditions.
3. Recommend denial of the request.
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CBD Community Business District
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B£GINNINC .at.the point of intersection of the East line
of White Street with the North line of Preston Street;
thence from said point of BEGINNING and along and with
the East line of White Street, N. 12• 19 ' W. 196.46 feet
to a point , beini corner to the Wheeling lot, as conveyed
by deed recorded in Deed Book 549, page 11 ; thence alon~
and With the South line of said Wheelin~ lot, N. 81° 06 E
76.95 feet to a point; thence S. 10• 21 E . 196 .17 feet
to a point on the North line of Preston Streeti thence
along and with the said North line of Preston ~treet ,
S . 81° 06' W. 70 .2 feet to the point of BEGINNING; and
Being the same property conveyed unto the parties of the
first part by deed from W. B. Jones and Ima C. Jones, his
wife, dated December 1 , 1964 and of record in Deee Book
763, page 164 of the aforesaid Clerk's Office .
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