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Home My WebLink About10/25/2021 - City Council - Agenda -Regular Ci ty Council Meeting AGENDA Monday, October 25, 2021, 6:30 PM Work S es s io n 5:30 P.M. C ommunity R oom, S alem C ivic C enter, 1001 R oanoke Boulevard, S alem, Virginia 24153 R egular S es s io n 6:30 P.M. C ommunity R oom, S alem C ivic C enter, 1001 R oanoke Boulevard, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems 1) J oint Session with Salem C ity School Board - Salem C ity Schools C apital Improvement Plan and Fieldhouse Project 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. T he following have signed up to speak at this meeting: 1) C ynthia Munley, 425 Roanoke Boulevard 2) Matthew Fleenor, 1511 W. Carrollton Avenue 3) Nora Smith, 1135 Lynchburg Turnkpike 4) Annette T hompson, 739 Maryland Avenue B.Minutes C onsider acceptance of the minutes for the October 11, 2021, J oint Work Session with ED A and Regular Meeting Minutes. C .F inancial Report C onsider acceptance of the Statement of Revenues and Expenditures for the three months ending September 2021. 5.Old Business A.Ordinance for B onuses C onsider ordinance on second reading authorizing the C ity Manager to: 1) pay a bonus up to $2,000 for non-exempt, full-time employees authorized at the September 2, 2021 Council meeting to receive up to a net $2,000 increase between a wage increase and bonus for eligible employees at or near the top of their current pay scale; 2) pay a $3,000 bonus to all sworn, full-time Sheriff ’s Department employees subsequent to the General Assembly’s mandate for Compensation Board such positions; and 3) provide salary increases to certain Electric Department non- exempt employees reclassified in the FY22 budget process but excluded in the September 2, 2021 action that are otherwise eligible to net a $2/hour increase between the FY22 reclassification increases and this action. 6.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of .C om Properties 8, LLC , property owner, located at 1796 Apperson Drive (a portion of Tax Map # 257- 2-1.1) from HBD Highway Business District to LM Light Manufacturing District. (As advertised in the October 7 and 14, 2021 issues of the Salem Times-Register). Planning C ommission recommends approval; see page 4 of Planning Commission minutes. STAF F RE P ORT B.Administrativ e Calendar for 2022 C onsider adoption of the administrative calendar for 2022. C .Salem Band B oosters C onsider request from the Salem Band Boosters for a donation ($691.60) equal to the amount of admissions tax paid in connection with the annual Blue Ridge Regional High School Band Competition held on September 18, 2021, at the Salem Stadium. D.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment Audit-Finance M eeting is cancelled. Item #4B Date: 10/25/2021 City Council Meeting MINUTES Monday, October 11, 2021, 6:30 PM Work Session 5:00 P.M. Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 Regular Session 6:30 P.M. Community Room, Salem Civic Center, 1001 Roanoke Boulevard, S alem, Virginia 24153 WORK SESSION 1. Call to Order A. Roll Call A joint work session of the Council of the City of Salem, Virginia, along with the City of Salem Economic Development Authority (EDA), was held in the Community Room at the Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on October 11, 2021, at 5:00 p.m.. There being present the following members of said Council, to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D. Jones, and John Saunders; James E. Taliaferro, II, City Manager; H. Robert Light, Assistant City Manager and Clerk of Council; with Mayor Turk presiding together with the following EDA members: David Robbins, Chair; Quinn Mongan, Vice- Chair, Paul Kuhnel, Sean Kosmann, Rob Robinson, Cynthia Shelor, and Macel Janoschka (Absent); also present, Mike Lockaby, with Guynn, Waddell, Carroll & Lockaby, P.C.; Rosemarie B. Jordan, Director of Finance; Mike Stevens, Director of Communications; Clark Ruhland, Communications Specialist; Crystal Williams, Assistant to the City Manager and Secretary to the EDA; Wayne Adkins, Business Outreach Coordinator; and Laura Lea Harris, Deputy Clerk of Council; and participating remotely: Aubrey El and Greg Wingfield with The Fahrenheit Group; and John Hull, Roanoke Regional Partnership; and the following business was transacted; Mayor Turk reported that this date, place, and time had been set for the Council to hold a work session; Mayor Turk called the Council meeting to order, and WHEREAS, David Robbins, Chair of the Economic Development Authority, called the EDA meeting to order; and 2. New Business A. Discussion Items 1) Joint Session with EDA WHEREAS, Aubrey El and Greg Wingfield, with The Fahrenheit Group, presented a Strategic Update. Key updates were provided to Council and the EDA on the Director Search for the position of Director of Economic Development, CRM implementation, Stakeholder interviews, and Strategic Plan Development. They emphasized that the targeted core focus is business retention/support and workforce development; and Item #4B Date: 10/25/2021 WHEREAS, John Hull, with the Roanoke Regional Partnership, gave a presentation on Virginia Economic Development Partnership (VEDP) incentives. He gave an overview of the Commonwealth's Opportunity Fund (COF), The Virginia Investment Performance Grant (VIP), Major Eligible Employer Grant (MEE), Virginia Jobs Investment Program (VJIP), and the Virginia Talent Accelerator Program. He stated that the Commonwealth's Opportunity Fund is by far the most common. He also discussed local incentives; and WHEREAS, Mike Lockaby; with Guynn, Waddell, Carroll & Lockaby, P.C.; presented a session of FOIA (Freedom of Information Act) Training. He gave specific information on the rules, exceptions, electronic meetings, special notice for special meetings, and closed sessions. He also discussed the enforcement of FOIA. Discussion was held by Council and EDA members and questions were answered; and 3. Adjournment There being no further business to come before the Council or EDA, the Work Session was adjourned at 6:26 p.m. REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:34 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Councilmembers: Byron Randolph Foley, William D. Jones, and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Mike Lockaby on behalf of City Attorney, Jim Guynn. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. The following have signed up to speak at this meeting: No citizens have signed up to speak at this meeting. B. Minutes Consider acceptance of the minutes for the September 27, 2021, Work Session and Regular Meeting minutes. Item #4B Date: 10/25/2021 The minutes for the September 27, 2021, Work Session and Regular Meeting were approved as written. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, located at 405 Kimball Avenue (Tax Map # 235-1-2) from RMF Residential Multi-Family District with proffered condition to RMF Residential Multi-Family District without conditions. (Approved on first reading at the September 27, 2021 meeting.) William Jones motioned to adopt the ordinance on second reading rezoning the property of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, located at 405 Kimball Avenue (Tax Map # 235-1-2) from RMF Residential Multi-Family District with proffered condition to RMF Residential Multi-Family District without conditions. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 6. New Business A. Ordinance for Bonuses Consider ordinance on first reading authorizing the City Manager to: 1) pay a bonus up to $2,000 for non-exempt, full-time employees authorized at the September 5, 2021 Council meeting to receive up to a net $2,000 increase between a wage increase and bonus for eligible employees at or near the top of their current pay scale; 2) pay a $3,000 bonus to all sworn, full-time Sheriff’s Department employees subsequent to the General Assembly’s mandate for Compensation Board such positions; and 3) provide salary increases to certain Electric Department non-exempt employees reclassified in the FY22 budget process but excluded in the September 5, 2021 action that are otherwise eligible to net a $2/hour increase between the FY22 reclassification increases and this action. Audit-Finance Committee James Wallace motioned to adopt the following motion containing three parts: Part 1- Council approved a plan last month to provide $2/hour increases to certain non- exempt employees, or a $2,000 net impact between salary increase and bonus for eligible employees at or near their current classification plan salary maximum. This action authorizes implementation of the bonus portion of this plan by ordinance as required by the Code of Virginia. Part 2- The Virginia General Assembly at their recent special session mandated and authorized the Compensation Board to provide one-time, hazard pay bonuses in the amount of $3,000 to certain Compensation Board funded full-time, sworn positions to include Sheriff’s Department employees. Item #4B Date: 10/25/2021 Localities are required to pay the bonus amount to applicable employees by November 30, 2021. This ordinance authorizes payment of a one-time bonus to all sworn, full-time City Sheriff’s Department employees in the amount of $3,000. Part 3- The plan presented to Council last month to provide$2/hour increases to certain non- exempt employees, or a $2,000 net impact between salary increase and bonus for eligible employees at or near their current classification plan salary maximum mistakenly excluded limited Electric Department employees otherwise eligible who whose positions were reclassified during the FY22 budget process. Their increases resulting from reclassification were less than the $2/hour other eligible non-exempt employees received. This action authorizes the City Manager to address these employees to receive applicable increases to net a $2/hour increase between the market increases received in the FY22 budget process and this action. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace B. Reimbursement Resolution Receive report and consider adoption of Resolution 1412 authorizing reimbursement from proposed Fiscal Year 2022 borrowing. Audit - Finance Committee James Wallace motioned to adopt Resolution 1412 allowing the City to be reimbursed from bond proceeds once a borrowing is completed during fiscal year 2022 for the City’s portion of improvements being made at the Roanoke Regional Water Pollution Control Plant. Due to the timing of this project, funds may be expended prior to the debt issuance. In order to ensure that the City can be reimbursed from the bond proceeds, a reimbursement resolution needs to be adopted giving the City the ability to reimburse any funds expended for this project prior to closing on the borrowing. The impact of this resolution will be to allow the City to reimburse our accounts for an y funds expended for any projects included in the proposed borrowing. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace C. Calhoun Townhomes Consider setting bond for physical improvements and erosion and sediment control and landscaping for Calhoun Townhomes. Audit - Finance Committee James Wallace motioned to authorize bond requirements in the amount of $61,221.00 for a time frame of completion set at twelve (12) months as recommended by the City Engineer’s office upon review of the estimate for physical improvements and erosion and sediment control for the Calhoun Townhomes project. Randy Foley seconded the motion. Item #4B Date: 10/25/2021 Ayes: Foley, Jones, Saunders, Turk, Wallace D. Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to re-appoint Ann Tripp for a three-year term ending December 31, 2024 to the Blue Ridge Behavioral Healthcare Board; to appoint Laura Lea Harris to replace Ben Tripp and Crystal Williams as an alternate to replace Jay Taliaferro from City Staff on the Community and Policy Management Team; to appoint Wendel Cook as Provider and Jessica Cook as the alternate on the Community Policy and Management Team; to appoint Kevin Meeks to replace Carolyn Minnix, who retired from the Court Service Unit on the Community Policy and Management Team; and to appoint Crystal Williams to replace Melinda Payne for the remainder of a three-year term ending June 30, 2023 on the Transportation Technical Committee. William Jones seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 7. Adjournment The meeting was adjourned at 6:44 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-21 2,150,037$ -$ 0%-$ -$ General Property Taxes 40,605,600 744,641 2%676,743 67,897 Other Local Taxes 22,027,515 2,972,175 13%2,345,557 626,618 Permits and Licenses 337,800 144,184 43%65,893 78,292 Fines and Forfeitures 61,000 11,726 19%10,153 1,572 Revenue from Use of Money and Property 867,809 124,725 14%261,432 (136,707) Charges for Services 3,354,271 683,721 20%535,992 147,729 Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 181,000 47,303 26%46,451 852 Miscellaneous Revenue 266,500 57,745 22%50,066 7,679 Non-Categorical Aid 3,688,907 130,345 4%134,652 (4,306) Shared Expenses 1,558,777 230,168 15%217,162 13,006 Categorical Aid 8,176,237 1,403,030 17%4,646,637 (3,243,607) Non-Revenue Receipts - - -8,578 (8,578) Total Revenues 86,435,453 6,549,764 8%8,999,317 (2,449,554) Expenditures: General Government 7,436,701 2,089,215 28%2,227,391 (138,176) Judicial Administration 2,470,158 619,020 25%633,256 (14,236) Public Safety 18,633,970 5,079,186 27%4,803,207 275,979 Public Works 12,037,885 1,902,000 16%5,497,034 (3,595,035) Health and Welfare 5,177,833 587,929 11%673,866 (85,937) Education 23,557,669 6,573,533 28%6,466,513 107,021 Parks, Recreation and Cultural 6,395,386 1,411,730 22%1,319,873 91,857 Community Development 2,801,835 1,023,637 37%1,381,205 (357,568) Non-Departmental 6,460,925 851,292 13%928,950 (77,658) Contingency 1,363,091 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Total Expenditures 86,435,453 20,137,541 23%23,931,296 (3,793,754) Revenues Over/(Under) Expenditures -$ (13,587,778)$ (14,931,978)$ 1,344,201$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Three Months Ending September 30, 2021 Item #4C Date: 10/25/2021 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 900,000.00 950,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 City of Salem, Virginia Debt Outstanding For Period Ending September 30, 2021 Schedule E Balance Principal Balance 7/1/2021 Issuances Payments 9/30/2021 City Debt Outstanding 2011 Union First Market Refunding Bonds 1,170,792$ -$ -$ 1,170,792$ 2013 Public Improvement Bonds 1,156,400 - (89,425) 1,066,975 2016B Public Improvement Bonds 717,601 - - 717,601 2019 Public Improvement Bonds 4,670,000 - - 4,670,000 2020 Public Improvement Bonds 2,375,000 - - 2,375,000 2020 Public Improvement Refunding Bonds 5,519,026 - - 5,519,026 2021 Public Improvement Refunding Bonds 1,555,000 - - 1,555,000 Total City Debt Outstanding 17,163,819 - (89,425) 17,074,394 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,049,208 - - 2,049,208 2012A Public Improvement Bonds 5,727,000 - (477,250) 5,249,750 2013 Public Improvement Bonds 3,563,600 - (275,575) 3,288,025 2020 Public Improvement Bonds 23,835,000 - - 23,835,000 Total School Debt Outstanding 35,174,808 - (752,825) 34,421,983 Total Debt Outstanding 52,338,627$ -$ (842,250)$ 51,496,377$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending September 30, 2021 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2021 12,736,529 Revenues: Federal Grants 8,413,454 1,538,952 - 1,538,952 6,874,502 - State Grants 8,630,523 394,645 - 394,645 8,235,878 - Proceeds From Debt Issuance 31,340,422 31,340,419 - 31,340,419 3 - Interest Income 48,312 50,236 - 50,236 (1,924) 1,926 Transfer From General Fund 2,324,638 2,324,637 - 2,324,637 1 - Total Revenues 50,757,349 35,648,889 - 35,648,889 15,108,460 1,926 Expenditures: Fire Truck 2020 698,200 688,955 - 688,955 9,245 678,429 Next Generation 911 378,493 160,400 - 160,400 218,093 89,057 Street Department Equipment 2016 522,032 483,000 39,014 522,014 18 - Colorado St Bridge Replacement 6,450,000 423,446 481,224 904,670 5,545,330 183,511 Apperson Drive Bridge Replacement 3,364,939 370,406 369,551 739,957 2,624,982 52,831 Street Department Equipment 2019 718,342 672,159 46,182 718,341 1 - VDOT E Main Project UPC 8753 217,955 165,885 - 165,885 52,070 - Street Department Equipment 2020 1,221,293 1,105,029 82,134 1,187,163 34,130 98,707 Hanging Rock Battlefield Phase 2 570,310 145,284 9,146 154,430 415,880 110 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 64,320 125,180 189,500 914,900 4,518 Kiwanis Field Lighting Upgrades 700,000 644,727 - 644,727 55,273 182 Longwood Park Restroom Replacement 150,000 9,410 107,025 116,435 33,565 4,673 Library Sidewalk Replacement 36,800 29,740 - 29,740 7,060 29,740 Kiwanis Roof/Infrastructure Renovations 344,646 8,310 10,800 19,110 325,536 - Moyer Sports Complex Renovation 870,500 49,349 821,151 870,500 - 44,349 Downtown Impr - E Main St/Broad St 974,799 844,540 65,807 910,347 64,452 - Downtown Impr - E Main St/Broad St-CDBG 250,000 250,000 - 250,000 - - Downtown Impr - CDBG Community Impr 285,000 27,533 25,615 53,148 231,852 403 Downtown Impr - E Main St/Union St 1,203,861 63,573 55,320 118,893 1,084,968 4,605 Downtown Impr - E Main St/Market St 3,629,869 63,970 108,314 172,284 3,457,585 - Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Schools-2020 Bonds 27,000,000 18,434,259 - 18,434,259 8,565,741 604,246 Total Expenditures 50,757,349 24,705,795 2,346,463 27,052,258 23,705,091 1,795,361 Fund Balance, September 30, 2021 10,943,094 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,501,333$ 10,886,385$ 28%11,049,983$ (163,597)$ Other Electric Revenue 761,000 93,460 12%115,095 (21,636) Reserve for Encumbrances 8,829,167 - 0%- - Total Operating Revenues 49,091,500 10,979,845 22%11,165,078 (185,233) . Operating Expenses Other Power Generation - Operation 90,000 17,767 20%9,826 7,941 Other Power Generation - Maintenance 63,613 7,253 11%559 6,694 Purchased Power 20,540,000 5,396,309 26%5,617,534 (221,225) Transmission - Operation 7,510,500 1,904,980 25%1,512,508 392,472 Transmission - Maintenance 24,000 806 3%1,175 (369) Distribution - Operations 944,150 243,119 26%250,023 (6,904) Distribution - Maintenance 1,221,665 271,758 22%272,898 (1,139) Customer Service 598,409 139,234 23%142,529 (3,294) Administration & General - Operation 2,854,285 42,881 2%209,504 (166,623) Administration & General - Maintenance 189,490 49,845 26%35,396 14,449 Depreciation - 333,917 0%218,799 115,118 Capital 11,266,304 2,954,019 26%2,250,326 703,693 Contingency 629,084 - 0%- - Total Operating Expenses 45,931,500 11,361,888 25%10,521,076 840,812 Income (loss) Before Transfers 3,160,000 (382,043) 644,002 (1,026,045) Transfers (3,160,000) - 0%- - Income (loss)-$ (382,043)$ 644,002$ (1,026,045)$ Income (loss)-$ (764,086)$ 1,288,004$ (2,052,091)$ City of Salem, Virginia Electric Fund Statement of Operations For Three Months Ending September 30, 2021 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,049,799$ 1,956,917$ 28%1,899,824$ 57,093$ Other Revenue 380,000 103,828 27%71,865 31,963 Reserve for Encumbrances 504,038 - 0%- - Appropriated from Net Position 1,660,000 - 0%- - Appropriated from Bond Proceeds - - 0%- - Total Operating Revenues 9,593,837 2,060,745 21%1,971,689 89,056 . Operating Expenses Salaries of Personnel 810,926 216,036 27%200,128 15,908 Fringe Benefits 375,370 87,804 23%82,185 5,618 Contractual Services 766,591 108,853 14%97,864 10,989 Printing and Binding 2,500 - 0%- - Advertising 1,000 - 0%- - Utilities 417,200 93,426 22%97,173 (3,747) Communications 5,800 956 16%805 152 Insurance 29,750 4,745 16%3,826 919 Travel and Training 9,800 1,762 18%248 1,514 Miscellaneous 58,834 34,956 59%35,099 (143) Materials and Supplies 199,100 50,335 25%6,140 44,195 Depreciation - 213,935 0%213,840 71,585 Capital 1,176,111 105,144 9%- 105,144 Contingency 311,040 - 0%- - Total Production Expenses 4,164,022 917,952 22%737,309 180,643 Salaries of Personnel 633,244 133,343 21%127,472 5,871 Fringe Benefits 301,120 56,680 19%56,211 468 Contractual Services 721,621 149,110 21%108,219 40,891 Communications 4,950 735 15%728 7 Insurance 24,000 - 0%- - Lease/Rent of Equipment 2,000 455 23%456 (0) Travel and Training 5,300 1,523 29%137 1,386 Miscellaneous 24,834 6,270 25%6,470 (200) Miscellaneous Credits (240,000) (57,588) 24%(54,545) (3,044) Materials and Supplies 135,800 8,080 6%12,476 (4,395) Depreciation - 25,244 0%23,881 1,363 Capital 2,154,926 61,992 3%67,518 (5,526) Interest Obligations 1,481,020 (60,486) -4%(19,682) (40,804) Bond Costs - - 0%- - Total Distribution Expenses 5,248,815 325,357 6%329,340 (3,983) Income (loss) Before Transfers 181,000 817,436 905,040 (87,603) Transfers (181,000)(47,303) 26%(46,451) (852) Income (loss)-$ 770,133$ 858,589$ (88,455)$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Three Months Ending September 30, 2021 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,756,019$ 1,756,000$ 26%1,762,355$ (6,356)$ Other Revenue 149,000 40,642 27%22,365 18,277 Reserve for Encumbrances 857,329 - 0%- - Appropriated from Net Position 950,000 - 0%- - Total Operating Revenues 8,712,348 1,796,642 21%1,784,720 11,921 . Operating Expenses Salaries of Personnel 717,508 166,931 23%151,351 15,579 Fringe Benefits 337,897 69,763 21%69,579 184 Contractual Services 3,918,758 581,916 15%612,269 (30,353) Printing and Binding 1,500 127 8%- 127 Advertising 1,500 382 25%- 382 Utilities 4,500 708 16%1,423 (714) Communications 14,700 2,648 18%2,684 (36) Insurance 18,000 - 0%- - Lease/Rent of Equipment 3,000 455 15%455 - Travel and Training 9,000 2,862 32%525 2,338 Miscellaneous 36,834 7,983 22%8,677 (694) Miscellaneous Credits (325,000) (39,371) 12%(28,105) (11,265) Materials and Supplies 100,800 6,299 6%6,116 183 Depreciation - 341,619 0%308,718 32,901 Capital 1,642,469 57,631 4%60,870 (3,239) Interest Obligations 1,631,321 (2,920) 0%(3,380) 460 Contingency 599,561 - 0%- - Total Operating Expenses 8,712,348 1,197,033 14%1,191,182 5,851 Income (loss) before Transfers - 599,608 593,538 6,070 Transfers - - 0%- - Income (loss)-$ 599,608$ 593,538$ 6,070$ City of Salem, Virginia Sewer Fund Statement of Operations For Three Months Ending September 30, 2021 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 302,600$ 79,034$ 26%33,052$ 45,982$ Box office shows 960,000 211,546 22%12,420 199,126 Catering and concessions 120,000 35,014 29%4,274 30,740 Merchandise and commissions 103,000 32,050 31%2,831 29,218 Static advertising 48,000 22,542 47%8,875 13,667 Miscellaneous income 16,000 4,144 26%12,553 (8,408) Salem Fair 563,000 529,067 94%- 529,067 Reserve for encumbrances 11,914 - 0%- - Shuttered Venue Operator Grant (SVOG)- 1,268,542 0%- 1,268,542 Total Operating Revenues 2,124,514 2,181,939 103%74,006 2,107,933 Operating Expenses Salaries of personnel 1,064,979 320,054 30%236,366 83,688 Fringe benefits 460,057 94,246 20%95,100 (854) Maintenance and contractual services 276,834 30,022 11%22,836 7,186 Printing and binding 500 116 23%- 116 Advertising 25,000 6,973 28%1,059 5,914 Utilities 221,600 88,262 40%53,540 34,723 Communications 13,900 2,903 21%2,806 97 Insurance 21,000 - 0%- - Leases and Rentals 1,000 - 0%- - Travel and training 4,300 199 5%- 199 Miscellaneous 89,948 22,623 25%19,272 3,352 Show expense 1,040,000 98,250 9%38,442 59,808 Fair 2020 expense 443,080 519,046 117%6,220 512,826 Materials and supplies 34,980 4,188 12%1,829 2,359 Capital - - 1,193 (1,193) Depreciation - 74,861 0%73,565 1,296 Contingency 86,504 - 0%- - Total Operating Expenses 3,783,682 1,261,745 33%552,229 709,516 Income (loss) Before Transfers (1,659,168)920,194 (478,223)1,398,417 Transfers 1,659,168 414,792 25%429,038 (14,246) Income (loss)-$ 1,334,986$ (49,185)$ 1,384,171$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Three Months Ending September 30, 2021 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 378,080$ 151,223$ 40%25,742$ 125,481$ Concessions 106,756 14,872 14%1,938 12,934 Moyer Concessions 46,363 34,965 75%29,434 5,532 Salem High Concessions 7,200 297 4%- 297 Total Operating Revenues 538,399 201,357 37%57,114 144,243 . Operating Expenses: Salaries of personnel 193,823 54,908 28%28,788 26,120 Fringe benefits 81,405 16,237 20%11,889 4,348 Contractual services 6,500 1,802 28%1,874 (71) Printing and binding 300 - 0%- - Laundry and Cleaning 10,000 1,720 17%454 1,266 Communications 300 37 12%36 1 Insurance 1,200 - 0%- - Miscellaneous 114,661 40,215 35%8,615 31,600 Materials and supplies 127,761 42,349 33%10,574 31,775 Depreciation - 1,096 0%1,096 - Contingency 6,214 - 0%- - Total Catering Expenses 542,164 158,364 29%63,325 95,039 Salaries of Personnel 41,473 7,681 19%- 7,681 Fringe Benefits 11,219 1,228 11%- 1,228 Miscellaneous 33,750 4,288 13%349 3,939 Materials and Supplies 25,600 2,795 11%280 2,515 Total Concessions Expenses 112,042 15,991 14%629 15,362 Salaries of Personnel 18,720 13,134 70%19,562 (6,427) Fringe Benefits 4,922 2,544 52%7,191 (4,647) Contractual services 2,500 625 25%625 - Miscellaneous 4,400 5,339 121%4,426 914 Materials and Supplies 9,600 8,798 92%8,062 736 Total Moyer Expenses 40,142 30,441 76%39,866 (9,425) Salaries of Personnel 4,155 603 15%- 603 Fringe Benefits 949 58 6%- 58 Materials and Supplies 1,880 183 10%81 102 Total Salem High Expenses 6,984 844 12%81 763 Income (loss) Before Transfers (162,933)(4,283)(46,787)42,504 Transfers 162,933 - 0%- - Income (loss)-$ (4,283)$ (46,787)$ 42,504$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Three Months Ending September 30, 2021 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,222,330$ 6,331,003$ (108,673)$ Revenue Premiums Paid - City 5,400,000 855,179 16% 883,530 (28,351) Premiums Paid - School 4,410,000 715,744 16% 723,151 (7,407) Premiums Paid - Retirees 910,000 208,815 23% 216,190 (7,375) Dental Premiums Paid 604,300 99,459 16% 106,955 (7,496) Interest Earnings 22,000 1,847 8% 2,062 (215) Miscellaneous - 5,346 0% 13,891 (8,545) Total Year to Date Revenues 11,346,300 1,886,390 17% 1,945,779 (59,389) Expenses Health Claims 10,237,109 1,582,407 15% 1,748,759 (166,352) Dental Claims 604,300 89,081 15% 91,599 (2,518) Employee Health Clinic 443,691 50,861 11% 46,653 4,208 Consulting Services 52,400 17,843 34% 15,504 2,339 Miscellaneous 8,800 3,817 43% 3,675 142 Total Year to Date Expenses 11,346,300 1,744,009 15% 1,906,190 (162,181) Ending Net Position -$ 6,364,711$ 6,370,592$ (5,881)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Two Months Ending August 31, 2021 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending September 30, 2021 Schedule M FV as a Cash Value Net Change Fair Value % of 9/30/2021 in Fair Value 9/30/2021 Portfolio Demand & Time Deposits Concentration Account 126,360,262$ -$ 126,360,262$ 90.2% Payroll Account 9,722 - 9,722 0.0% Revenue Recovery Account 11,983 - 11,983 0.0% Utilitiy Billing Account 14,673 - 14,673 0.0% Box Office Account 1,050,427 - 1,050,427 0.7% Held as Fiscal Agent of: Cardinal Academy 912,947 - 912,947 0.6% Court Community Corrections 1,563,842 - 1,563,842 1.1% Held on Behalf of: Economic Development Authority 294,695 - 294,695 0.2% Total Demand & Time Deposits 130,218,551 - 130,218,551 92.8% Investments Local Government Investment Pool (LGIP) 16,881 - 16,881 0.0% Local Government Investment Pool EM (LGIP EM*) 862,443 35,059 897,502 0.6% VA State Non-Arbitrage Program (SNAP) 9,330,863 - 9,330,863 6.6% Total Investments 10,210,187 35,059 10,245,246 7.2% Total Deposits and Investments 140,428,738$ 35,059$ 140,463,797$ 100.0% * Extended Maturity Item # 5A Date: 10/25/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT THE SALEM CIVIC CENTER MEETING DATE: October 25, 2021 AGENDA ITEM: Second Reading of an ordinance to authorize the City Manager to: 1) pay a bonus up to $2,000 for non-exempt, full-time employees authorized at the September 2, 2021 Council meeting to receive up to a net $2,000 increase between a wage increase and bonus for eligible employees at or near the top of their current pay scale; 2) pay a $3,000 bonus to all sworn, full-time Sheriff’s Department employees subsequent to the General Assembly’s mandate for Compensation Board such positions; and 3) provide salary increases to certain Electric Department non-exempt employees reclassified in the FY22 budget process but excluded in the September 2, 2021 action that are otherwise eligible to net a $2/hour increase between the FY22 reclassification increases and this action. SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: 1) Council approved a plan at their September 2, 2021 meeting to provide $2/hour increases to certain non-exempt employees, or a $2,000 net impact between salary increase and bonus for eligible employees at or near their current classification plan salary maximum. The Code of Virginia requires the actual implementation of the bonus portion of this plan be approved by the local governing body by ordinance. 2) The Virginia General Assembly at their recent special session mandated and authorized the Compensation Board to provide one -time, hazard pay bonuses in the amount of $3,000 to certain Compensation Board funded full-time, sworn positions to include Sheriff’s Department employees. This action requires the bonuses be paid to applicable employees by November 30, 2021. The Compensation Board will fund the bonuses for all sworn, full -time Sheriff’s Department employees for which they supplement wages. There are currently two sworn, full-time Sheriff’s Deputies that are not supplemented by the Compensation Board. This ordinance would include the same bonus for these employees to be paid with City funds. The Code of Virginia requires the local governing body to approve the payment of bonuses by ordinance. 3) The plan approved by Council for increases to salaries of certain non -exempt employees at the September 2, 2021 excluded limited Electric Department employees otherwise eligible who whose positions were reclassified during the FY22 budget process. Their increases resulting from reclassification were less than the $2/hour other eligible non - exempt employees received in the approved action on September 2, 2021. This action requests Council authorize the City Manager to address these employees to receive applicable increases to net a $2/hour increase between the market increases received in the FY22 budget process and this action. FISCAL IMPACT: 1) As presented at the September 2, 2021 Council meeting, the estimated cost for pro-rated bonus payments to certain eligible non-exempt employee is $17,000 and funding is available from 2022 budgeted capital funding for which American Rescue Plan Act (ARPA) monies are available to reimburse these funds through subsequent Council action. 2) The estimated cost to the City for the payment of a $3,000 bonus to all sworn, full -time Sheriff’s Department employees as a result of the Gene ral Assembly action and include the two Deputy positions not supplemented by the Compensation Board is $6,000. Funding is likewise available through existing capital funds to be reimbursed with ARPA funds subsequently. 3) The estimated cost to provide applicable increases to supplement market adjustments for certain non-exempt, full-time Electric Department employees provided in the FY22 budget reclassifications to net a $2/hour total increase is $30,000. Funding is available from 2022 budgeted capital funding for which American Rescue Plan Act (ARPA) monies are available to reimburse these funds through subsequent Council action as originally presented at the September 2, 2021 Council meeting. STAFF RECOMMENDATION: Staff recommends approval of this ordinance. AN ORDINANCE TO PAY SALARY BONUSES TO CERTAIN NON-EXEMPT EMPLOYEES AND CERTAIN SHERIFF’S DEPARTMENT EMPLOYEES WHEREAS, Virginia Code § 15.2-1508 empowers the City Council to authorize payment of bonuses to all employees of the City of Salem by ordinance; and WHEREAS, City Council approved implementation of a plan at their September 2, 2021 special meeting to provide wage increases to certain non-exempt employees and one-time bonuses for such employees at or near the top of their scale to result in net $2,000 impact to each between wage increase and bonus payment; and WHEREAS, the Virginia General Assembly in their special 2021 session mandates and provides funding for certain Compensation Board supported positions, including full-time, sworn Sheriff’s Department employees to receive one-time hazard pay bonuses of $3,000 by November 30, 2021; and WHEREAS, City Council wishes to provide this one-time bonus to all full-time, sworn City Sheriff’s Department employees; and WHEREAS, a limited number of non-exempt employees in the Electric Department reclassified by Council in the FY22 budget, were excluded but otherwise were eligible for the $2/hour wage increase authorized by Council at their September 2, 2021 special meeting and their actual increase from the FY22 budget reclassification was less than $2/hour; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem, Virginia that the Council hereby ratifies the appropriation of sufficient funds for, and ratifies payment of, 1) a one-time bonus in an amount necessary to equal a $2,000 gross impact of salary impact and bonuses to certain non-exempt employees at or near the top of their current scale as approved by Council at their September 2, 2021 special meeting; 2) a one-time hazard pay bonus to all full- time, sworn Sheriff’s Department employees in the amount of $3,000 by November 30 ; and 3) eligible full-time, non-exempt Electric Department employees excluded in the $2/hour increases authorized at the September 2, 2021 special Council meeting are approved for an additional salary increase amount not to exceed $2/hour net between their applicable increases received as a result of the FY22 budget reclassifications and this action. All ordinances, or parts of ordinances, in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect on ten days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley - James w. Wallace, III – Renee F. Turk – Passed: Effective: /s/ Mayor ATTEST: ____ H. Robert Light Clerk of Council City of Salem, Virginia Item # 6A Date: 10-25-2021 AT A REGULAR MEETING OF THE OF THE CITY COUNCIL OF SALEM, VIRGINIA HELD AT THE SALEM CIVIC CENTER AGENDA ITEM: SUBMITTED BY: Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of .Com Properties 8, LLC, property owner, located at 1796 Apperson Drive (a portion of Tax Map # 257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Advertised in the October 7 and 14, 2021 issues of the Salem Times-Register. Mary Ellen Wines, CZA CFM Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: HBD Highway Business District Land Use Plan Designation: Commercial Existing Use: Vacant (formerly Food Lion) Proposed Use: Warehousing and Distribution The subject property consists of a 6.71-acre parcel located southwest of the intersection of Dillard Drive and Apperson Drive. The request is to rezone a portion of the property. Only 1.12 acres is considered for this request. This portion of the parcel is vacant as there has not been a permanent business to occupy this portion since Food Lion closed in 2014. The 1.12-acre portion will be subdivided from the parent parcel. There will be cross access agreements between the two parcels for access, parking, etc. Lewis Gale would like to move from their current location at 2141 Apperson Drive. They anticipate one to two employees on site at a time with one to two box trucks for distribution per day. Deliveries are expected to also be approximately two a day. This location will be a center for multiple locations for Lewis Gale. There will be security systems with cameras as well as their security service making rounds. There will be some medication on site, but no narcotics. There will be no additional exterior lighting. STAFF RECOMMENDATION: Staff recommends approval of the request to rezone a portion of Tax Map # 257-2-1.1 known as 1796 Apperson Drive from HBD to LM. AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of .Com Properties 8, LLC, property owner, located at 1796 Apperson Drive (a portion of Tax Map # 257-2-1.1) be and the same is hereby changed from HBD Highway Business District to LM Light Manufacturing District. And the map referred to shall be changed in this respect and no other, said property being described as follows: COMMENCING at a point on the south line of Apperson Drive, being approximately 690.2 feet from the east line of Margaret Lane; Thence departing said line S09°33’00”E 831.75 feet to a point; Thence N66°30’00”W 378.77 feet to a point; Thence N23°30’00”E 35.22 feet to a point, being the POINT OF BEGINNING. Thence N09°10’07”W 53.63 feet to a point; Thence N80°49’53”E 20.65 feet to a point; Thence N09°10’07”W 188.80 feet to a point; Thence N80°49’53”E 197.25 feet to a point; Thence S09°10’07”E 242.43 feet to a point; Thence S80°49’53”W 217.90 feet to the POINT OF BEGINNING. CONTAINS 1.1232 acres of land, more or less . All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia PETTTTON FOR ZONTNG AMENDMENT (REZONING) Cig of Solem Conmunity Developntent Depfifiment Beniamin W. Tripp, AICP - City Planner Email: btriDo@sa lemva.qov Telephone: 540-375-3032 1. Applicant(s) .Com Properties 8,LLC c/o Richard Bishop 1401 Coulter Drive NW Roanoke v424012 2. Legal Owne(s) of property requested to be rezoned: -Same as Above - Official Tax Map Number: Portion ot 257-2-1.1 4. Characteristics of Property Size (Acreage): Deed Restrictions: None Known Present Use:Shoppinq center with occupied retail, restaurant, and currentlv vacant spjlce 5. Zoning Classification Present Zoning:Highway Business District (HBD) Proposed Zoning : Light Manufacturing District (LM) Land Use Desig nation: Commercial 6. Reason(s) for Rezoning Request (lncluding proposed use): - See attached narrative - 7. Agent(s) or representative(s) of property owne(s): (Specify interest) Balzet & Associates, lnc. c/o Ben Crew // Bob Stevenson - Dominion Air Mailing Address: 1208 Corporate Circle Roanoke, VA 24018 Telephone Number: 540.772.9580 L A,lidavit: A. The undersigned person certifies that this petition and the foregoing answers, slalements, and other information herewilh submitted are in all respects true and correct to the best of lheir knowledge and belief, Also, the petitioner understands that a "N gn will be posted on the property by the City. Applicant Signature:Date Applicant lnterest in Property:(ienera:I. Manaqer, . com properties g , LLc Applicant Mailing Aoor.rr' 1401 coulter orive t'Iw, Roanoke, vA 2401 2 Applicant phone Number' ( 540 ) 365-2000 Owner Signalure:e 1\ otice of loning Request' si /'rh''*'-4s r /za Owner Telephone Number'(s40)588-1658 3. Localion of Property: Address:_!J ApoersonDrive Sdem._V424153_-- Subdivision: Owner lnterest in Property: Manager , sole Member LLcc. Owner Mailing Address: 331 Robin Hood Road sE Roanoke, vA 24014 96 September 1, 2021 Mr. Jay Taliaferro City Manager - City of Salem 2l South Bruffey Street Salem, VA 24153 RE 17 Apperson Drive Salem, VA 24153 Portion of Tax Parcel 257-2-1.1 Rezoning Request Dear Mr. Taliaferro. .Com hoperties 8, LLC (OwneriApplicant) are providing official application, supporting documents, and associated fees required to request a rezoning ofa portion oftax parcel 257-2-.1 .1, from Highway Business District (HBD) to Light Manufacturing District (LM). The proposed zoning will allow for .Com Properties 8 to lease the former "Food Lion" portion ofthe existing building to Lewis Gale for a Warehousing and Distribution use. Since Food Lion left the shopping center, no permanent use has been established within the former space consisting of approximately +l- 34,000 sf. Lewis Gale approached the property owner regarding leasing this space as they were vacating other space within the City ofSalem and needed general storage/warehouse space. This storage space will consist of general supplies, equipment, etc. to support Lewis Gale's operations with their various facilities. To support this request, we have provided a preliminary subdivision plat indicating the l.l2 acres that will be subdivided from the overall parcel and be rezoned to LM. The remainder ofthe parent tract (5.58 acres) will remain as HBD with no changes. (See attached zoning exhibit and legal description for details) The overall tax map parcel includes one building with various users and uses. The portion being requested to be rezoned and indicated on the plat includes the larger box building (former "Food Lion" space) which will be used for storage and warehousing. The parent tract has frontage on the public right of way of Apperson Drive, however the new parcel under the LM zoning request does not require public road frontage. Existing utility services are cunently in place and will remain. It is anticipated thal an agreement between the two parcels will be created to allow for cross parking, access, utilities, stormwater, etc. This project is in conformance with many ofthe Goals, Strategies, and Objectives as defined in the City of Salem's Comprehensive PIan. This proposed use activates a vacant building and provides Lewis Gale for convenient supporting services for their local facilities. The future land use plan designates this parcel as commercial similar to surrounding land uses, however this building and its use will be much less intense than the surrounding commercial. Sincerely, Benjamin T. Crew Associate 96 DATE: SCALE: 1" = JOB: DRAWN BY:JAP 04210058.00 60' 08/30/2021 SHEET OF1 11208 Corporate Circle / Roanoke, Virginia 24018 / Phone (540) 772-9580 / www.balzer.cc j: \ 2 1 \ 0 0 \ 0 4 \ 0 4 2 1 0 0 5 8 . 0 0 v a l l e y c o m m o n s - a p p e r s o n d r i v e r e z o n i n g \ s u r v e y \ d r a w i n g s \ 2 0 2 1 - 0 8 - 3 0 p r e l i m z o n i n g e x h i b i t . d w g PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS ROANOKE / RICHMOND / NEW RIVER VALLEY / SHENANDOAH VALLEY / LYNCHBURG LEGAL DESCRIPTION PROPOSED LOT 2B: (SUBJECT PARCEL TO BE REZONED) COMMENCING at a point on the south line of Apperson Drive, being approximately 690.2 feet from the east line of Margaret Lane; Thence departing said line S09°33’00”E 831.75 feet to a point; Thence N66°30’00”W 378.77 feet to a point; Thence N23°30’00”E 35.22 feet to a point, being the POINT OF BEGINNING. Thence N09°10’07”W 53.63 feet to a point; Thence N80°49’53”E 20.65 feet to a point; Thence N09°10’07”W 188.80 feet to a point; Thence N80°49’53”E 197.25 feet to a point; Thence S09°10’07”E 242.43 feet to a point; Thence S80°49’53”W 217.90 feet to the POINT OF BEGINNING. CONTAINS 1.1232 acres of land, more or less. AG - Agriculture District BCD - Business Commerce District CBD - C ommuni ty Business District CUD - C ollege/U niversity District DBD - D owntow n Business District HBD - H ighway Business District HBD/HM - Highw ay Business/Heavy Manufacturing District HBD/LM - Highw ay Business/Li ght Manufacturing District HM - Heavy Manufactur ing Distr ict LM - Light Manufacturing District LM/HM - Light M anufacturing/Heavy Manufacturing District MHP - M anufactured Home Par k District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE Apperson Drive Margaret Lane Lancing Drive Dillard Dr Lee-Hi Bowling Assoc. DB 81, PG 687Taliaferro, PB 5, PG 86 Lighting Galleries, PB 4, PG 53 Apperson Plaza (Revised) PB 3, PG 44 2 1 55 50 40 P/O 277-2-1 Norfolk Southern Railroad (1 7 9 6 - F o o d L i o n ) (A p p e r s o n D r i v e ) 2 1.1 1 3 8 . 9 9 481.94 55.2013.04 1 8 1 . 1 9 5 1 9 . 0 0 8 3 1 . 7 5 8 0 .9 7 343.55 3 8 0 .6 7 50.00 60.02 269.80 169.00 3 5.0 0 93.00 46.97 139.78 81.89 129.50 389.85 329.83 780.80 1002.51 7 2 3 . 0 0 2 1638-1640 1701 1721 1730-1720-1700 1647 1 7 6 4 -1 7 6 8 -1 7 7 2 -1 7 7 6 -1 7 8 0 -1 7 8 2 -1 7 8 4 -1 7 8 6 -1 7 8 8 -1 7 9 0 -1 7 9 2 -1 7 9 4 -1 7 9 6 1830 1 8 3 2 1750-1760 1717-1737-1757-1759-1767 1700 1789 3.885 Ac. 4.85 Ac. 6.71 Ac. 0 100 20050 Feet±1 inch = 100 fe et OC TOB ER 2021 PLA NN IN G C OMMIS SION ITEM 4A1796 APPERSON DR. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 257-2-1.1 Buildings Parcels City Limits Comme rcia l Dow ntown Econo mic De velopme nt A rea In dus trial In stitutio na l Mixed Use Public Pa rks and R ecre atio na l Reside ntia l Tran sitio nal Ta x Parcel 257 -2-1.1 Bu ildings Pa rce ls City Limits MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 275-2-1.1 1796 APPERSON DR .COM PROPERTIES 8 LLC C/O RICHARD BISHOP 1401 COULTER DR NW ROANOKE VA 24012 257-2-2 1830 APPERSON DR LEE HI BOWLING ASSOCIATES 1830 APPERSON DR SALEM VA 24153 257-2-3 1840 APPERSON DR PANCKE LLC C/O T/A THE PANCAKE HOUSE 1840 APPERSON DR SALEM VA 24153 278-1-1 1832 APPERSON DR DANNY M ROBERTSON JOHN W HAGAN JR TRUST 3718 LONDON CIR ROANOKE VA 24012 277-2-1 1609 LANCING DR WOODROCK L & S PORTFOLIO LLC (RIVERWALK AT SALEM) 1609 LANCING DR SALEM VA 24153 257-2-1 1700 APPERSON DR CARMIKE CINEMAS INC 11550 ASH ST SUITE 200 LEAWOOD KS 66211-7804 257-1-2.1 1865 DILLARD DR DILLARD REAL ESTATE LLC 1865 DILLARD DR SALEM VA 24153 257-1-1 1885 APPERSON DR XPEDX LLC 271 17TH ST NW SUITE 1600 ATLANTA GA 30363 257-1-2 1875 DILLARD DR SKYLINE PAINT & HARDWARE INC 1875 DILLARD DR SALEM VA 24153 257-1-2.2 1871 DILLARD DR EX NIHILO LLC 884 ORCHARD LAKE DR DALEVILLE VA 24083 256-1-5 NORFOLK & WESTERN RAILWAY CO THREE COMMERCIAL PLACE BOX 209 NORFOLK VA 24012 257-2-1.1 1768 - 1800 APPERSON DR .COM PROPERTIES 8 LLC C/O RICHARD BISHOP 1401 COULTER DR NW ROANOKE VA 24012 Planni ng Commi ssi on Meeti ng M INUTES Wednesday, October 13, 2021, 7:00 P M Work Session 6:00P M Council Chambers Conference Room, City Hall, 114 North Broad Street WORK SE SSI ON 1.C all to Order A work session of the Planning commission of the City of Salem, Virginia, was held in C ouncil C hambers Conference Room, C ity Hall, 114 North Broad Street, at 6:00 p.m. on October 13, 2021; there being present said Commission members to wit: Vicki G. Daulton, C hair; Denise P. King, Vice Chair; Reid A. Garst, II; J ackson Beamer, and Neil L. Conner; together with H. Robert Light, Assistant C ity Manager and Deputy Executive Secretary, ex officio member of said Commission; C harles E. Van Allman, J r., Director of Community Development; Mary Ellen Wines, Zoning Administrator; and J im H. Guynn, J r., C ity Attorney; and the following business was transacted: C hair Daulton called the meeting to order at 6:00 p.m. and reported that this date, place, and time had been set in order for the Commission to hold a work session. Benjamin Tripp, former City Planner was also present. 2.Pledge of Allegiance 3.New Business A.Discussion items from the October Meeting Discussion of items from the October 13, 2021, regular session agenda. A discussion was held regarding the request of .C om Properties 8, LLC, property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map #257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Member Garst would prefer commercial; Member Conner likes industrial; Vice C hair King doesn't like looking at empty spaces. Member Garst noted that other uses are allowed. A discussion was held regarding the approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549-acre tract known as Simms Farm Section 2. Mr. Van Allman noted that trails will be added to next submittal for entire site. A discussion was held regarding the approval of the amended subdivision plan filed by Simms Property, LLC , property owner/developer, for a 7.564-acre tract known as Simms Farm Section 1. Mr. Van Allman noted that the plat follows the change in plan from last month. T he Commission does not want to move future meetings to the Salem C ivic Center. 4.Adjournment A discussion was held regarding moving future Planning Commission meetings to the Salem Civic C enter, and the C ommission does not want to move the meetings. C hair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:40 p.m. RE GU L AR SE S SI ON 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was held after due and proper notice in the C ouncil C hambers, C ity Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m. on October 13, 2021. Notice of such hearing was published in the September 30 and October 7, 2021, issues of the "Salem Times Register," a newspaper published and having general circulation in the C ity of Salem. All adjacent property owners were notified via the U.S. Postal Service. T he Commission, constituting a legal quorum, presided together with J im H. Guynn, J r., City Attorney; H. Robert Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said C ommission, to wit; C harles E. Van Allman, J r., Director of Community Development; and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: C hair Daulton called the meeting to order at 7:00 p.m. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the September 15, 2021, work session and regular meeting. Neil Conner motioned C onsider acceptance of the minutes from the September 15, 2021, work session and regular meeting.. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing to consider the request of .C om Properties 8, LLC, property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map # 257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Staff noted the following: T he subject property consists of a 6.71-acre parcel located southwest of the intersection of Dillard Drive and Apperson Drive. T he request is to rezone a portion of the property. Only 1.12 acres is considered for this request. T he portion of the parcel is vacant as there has not been a permanent business to occupy this portion since Food Lion closed in 2014. T he 1.12-acre portion will be subdivided from the parent parcel. T here will be cross access agreements between the two parcels for access, parking, etc. Lewis Gale would like to move from their current location at 2141 Apperson Drive. T hey anticipate one to two employees on site at a time with one to two box trucks for distribution per day. Deliveries are expected to also be approximately two a day. T his location will be a center for multiple locations for Lewis Gale. T here will be security systems with cameras as well as their security service making rounds. T here will be some medication on site, but no narcotics. T here will be no additional exterior lighting. Staff recommends approval of the request. Ben Crew, Balzer & Associates, 1208 C orporate Circle, Roanoke, VA, appeared before the C ommission on behalf of the property owner; he stated that the request is in response to a request a couple months ago; Lewis Gale would like to have warehouse and storage in the former Food Lion section of the retail center. T he previous location was down the street where Layman Candy Company is purchasing the property; therefore, they need to find a new location. T he rezoning is requested to facilitate the use. Vice C hair King questioned the relationship of Dominion Air & Machinery C ompany; and Mr. C rew stated that Dominion Air & Machinery Company handles the management portion of the various .Com properties for the property owner, Richard Bishop. C hair Daulton questioned why the property needs to be rezoned. Mr. C rew stated that based on discussions with city staff, the use is identified in the zoning ordinance as warehouse and storage, which is not allowed in the HBD Highway Business District zoning classification; Lewis Gale has many medical facilities around the region and needs a clearing house or a place to have "stuff" (i.e. waiting room chairs, medical equipment, miscellaneous items); the maintenance group will use it as a hub to receive deliveries, to take deliveries, to go get things that various hospitals or clinics need and use it as a true warehouse/storage area to support its facilities. No other person(s) appeared related to the request. Neil Conner motioned approval of the request of .Com Properties 8, LLC , property owner, for rezoning the property located at 1796 Apperson Drive (a portion of Tax Map #257-2-1.1) from HBD Highway Business District to LM Light Manufacturing District. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, King Nays: Garst B.Simms F arm Section 2 Consider the request of Simms Property, LLC., property owner/developer for approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549 acre tract known as Simms Farm Section 2. Staff noted that this plat would create 12 new lots (88-99) for Phase 2 of the "Simms Farm" subdivision. T his phase includes residential lots, an open space lot, and a new street. T he lots are located along and to the west of Diamond Road, north of the intersection of Diamond Road and Upland Drive. T he plat meets the requirements of the Subdivision Ordinance. Both the plat and plan have been reviewed by C ity Staff and approval is recommended with any field revisions to be approved administratively by staff. Neil Conner motioned approval of the request of Simms Property, LLC, property owner/developer, for approval of the proposed subdivision plan and preliminary and final subdivision plat for a 4.549-acre tract known as Simms Farm Section 2. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C .Simms F arm Section 1 Consider the request for approval of the amended subdivision plat filed by Simms Property, LLC., property owner/developer, for a 7.564 acre tract known as Simms Farm Section 1. Staff noted that Section 1 plans were modified and approved by this body on September 15, 2021. T he modifications included moving the stormwater pond into an area where it can better collect and detain the runoff from the development. T here were no changes to the layout, or utilities. T he only changes were to the stormwater pond and associated easements. T his plat amendment meets the requirements and recommends approval. Denise King motioned approval of the request for approval of the amended final subdivision plat filed by Simms Property, LLC ., property owner/developer, for a 7.564-acre tract known as Simms Farm Section 1.. Neil Conner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment On motion by Member Garst, meeting was adjourned at 7:10 p.m. City C ouncil meeting, October 25, 2021, 6:30 p.m. C ommunity Room, Salem C ivic Center, 1001 Roanoke Boulevard Item # 6B Date: 10-25-2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT SALEM CIVIC CENTER MEETING DATE: October 25, 2021 AGENDA ITEM: Consider adoption of the administrative calendar for 2022 SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: Each year Council approves the City’s administrative calendar establishing regular meeting dates and holiday observances for the upcoming year. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends approval of the 2022 Administrative Calendar 2022 Administrative Calendar 2022 SALEM CITY COUNCIL MEETINGS 6:30 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 10 and 24 FEBRUARY 14 and 28 MARCH 14 and 28 APRIL 11 and 25 MAY 9 and 23 JUNE 13 and 27 JULY 11 and 25 AUGUST 8 and 22 SEPTEMBER 12 and 26 OCTOBER 10 and 24 NOVEMBER 14 and 28 DECEMBER 12 Work Sessions, if needed, may be held as part of the regular Council agenda or separately scheduled upon posting. SALEM CITY COUNCIL'S AUDIT-FINANCE COMMITTEE Meets at 4 p.m. in the City Manager's Conference Room at City Hall, 114 North Broad Street, on the Thursday preceding the first regularly scheduled council meeting date of the month (see calendar above). Meetings will be held only if there are items on the Salem City Council agenda that need to be reviewed by said committee. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS Meets the third Tuesday of each month as needed at 3:00 p.m., Council Chambers, City Hall, 114 North Broad Street. Work Sessions, if needed, may be held as part of the regular Authority agenda or separately scheduled upon posting. 2022 PLANNING COMMISSION MEETINGS 7:00 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 12 FEBRUARY 16 MARCH 16 APRIL 13 MAY 11 JUNE 15 JULY 13 AUGUST 10 SEPTEMBER 14 OCTOBER 12 NOVEMBER 16 DECEMBER 14 Work Sessions, if needed, may be held as part of the regular Commission agenda or separately scheduled upon posting. CITY HOLIDAYS City offices will be closed in observance of the following Holidays: January 3 New Year’s Day January 17 Martin Luther King Day Floating Holiday* Presidents’ Day May 30 Memorial Day June 20 Juneteenth July 4 Independence Day September 5 Labor Day November 11 Veterans Day November 24 & 25 Thanksgiving December 26, Monday Christmas *City offices will be open on this day NOTE: Changes to public meeting dates, times, and locations will be posted in accordance with the Code of Virginia. Item # 6C Date: 10/25/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT SALEM CIVIC CENTER MEETING DATE: October 25, 2021 AGENDA ITEM: Consider request from the Salem Band Boosters for a donation ($691.60) equal to the amount of admissions tax paid in connection with the annual Blue Ridge Regional High School Band Competition held on September 18, 2021, at the Salem Stadium. SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: The Salem Band Boosters filed an Admissions Tax form with a tax payment of $691.60 with the Commissioner of Revenue Office. This amount was based upon the ticket sales for the annual Blue Ridge Regional High School Band Competition that was held in the Salem Stadium on September 18, 2021. Historically, Council has made a donation equal to the tax remittance to support the Band. FISCAL IMPACT: The fiscal impact would be $691.60. STAFF RECOMMENDATION: Recommend approval of the donation. Item #6D Date: 10/25/2021