The URL can be used to link to this page

Home My WebLink About9/27/2021 - City Council - Agenda -Regular Ci ty Council Meeting AGENDA Monday, September 27, 2021, 6:30 PM Wo rk S es s io n 5:30 P.M. C ounc il C hambers, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 R egular S es sion 6:30 P.M. C ounc il C hambers, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153 WORK SE SSI ON 1.C all to Order 2.New Business A.Discussion I tems 1) ARPA Fund Planning Update 3.Adjournment RE GU L AR SE S SI ON 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions A.Certificate of Achiev ement for Accreditation - City of Salem Sheriff's Office Virginia Law Enforcement Professional Standards C ommission and Program Director, Derrick Mays presents to Sheriff April Staton, Accreditation Manager and C hief Deputy, Todd C lingenpeel and office staff the C ertificate of Achievement for Accreditation. T his is the fifth certificate of achievement for the Salem Sheriff’s Office, an accredited agency since 2005, successfully fulfilling all standards of compliance with zero file returns. B.P roclamation Honoring Murray Cook Presentation of Proclamation honoring Murray C ook. 4.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. T he following have signed up to speak at this meeting: No citizens have signed up to speak at this meeting. B.Minutes C onsider acceptance of the minutes for the September 13, 2021, Regular meeting. C .F inancial Report C onsider the acceptance of the Statement of Revenues and Expenditures for the two months ending August 2021. 5.Old Business 6.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, located at 405 Kimball Avenue (Tax Map # 235-1-2) from RMF Residential Multi-Family District with proffered condition to RMF Residential Multi-Family District without conditions. (As advertised in the September 9 and 16, 2021 issues of the Salem Times-Register). Planning C ommission recommends approval; see page 4 of Planning Commission minutes) STAFF REPORT B.Use Not P rov ided F or P ermit Hold public hearing to consider the request of Salem Ministers C onference Community Food Pantry, contract purchaser, and Trustees God's Church of Deliverance and Power, property owner, for the issuance of a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry to the property located at 829 Indiana Street (Tax Map # 186-1-5). (As advertised in the September 9 and 16, 2021 issues of the Salem Times-Register). Planning C ommission recommends approval; see page 5 of Planning Commission minutes) STAFF REPO RT C .Apperson Driv e Bridge Replacement P roject C onsider adoption of Resolution 1410 in support of the Apperson Drive Bridge Replacement Project. D.F ranklin Street I mprov ements P roject C onsider adoption of Resolution 1411 in support of the Franklin Street Improvements Project. 7.C losed Session A.Closed Session Hold a Closed Session pertaining to Section 2.2-3711 A(1) of the 1950 C ode of Virginia, as amended, Council hereby convenes to closed session for the purpose of discussing the following specific matters: For a discussion of a personnel matter pertaining to a School Board appointment. 8.Adjournment Audit-Finance M eeting is cancelled. Item # 3A Date: 9/27/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: September 27, 2021 AGENDA ITEM: Presentation of Certificate of Achievement for Accreditation to City of Salem Sheriff’s Office SUBMITTED BY: April Staton, Sheriff SUMMARY OF INFORMATION: The Virginia Law Enforcement Professional Standards Commission will present their Certificate of Achievement for Accreditation to Sheriff April Staton, Chief Deputy Todd Clingenpeel, and staff. Program Director Derrick Mays will present the Certificate of Achievement on behalf of the Commission. This is the fifth such recognition for the Salem Sheriff’s Office, an accredited agency since 2005, successfully fulfilling all standards of compliance with zero file returns. FISCAL IMPACT: There is no fiscal impact. STAFF RECOMMENDATION: N/A Item #4B Date: September 27, 2021 City Council Meeting MINUTES Monday, September 13, 2021, 6:30 PM There will be no Work Session for the September 13, 2021 meeting. WORK SESSION A. No Work Session REGULAR SESSION 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D. Jones (Mr. Jones had notified Staff that he would be late and arrived at 6:55 p.m.), and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jim Guynn, City Attorney. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions Mayor Turk mentioned as a recognition that the Salem Kiwanis Club is celebrating the one hundredth year of service to the City of Salem and that she will be presenting a proclamation to them tomorrow. She expressed appreciation to anyone involved with this organization for their service to the community. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. The following have signed up to speak at this meeting: (1) John Breen, 142 Bogey Lane, Salem, VA 24153 Item #4B Date: September 27, 2021 (2) Tommy Faigle, 100 Kimball Avenue, Salem, VA 24153 1) John Breen, 142 Bogey Lane, appeared before Council. He expressed the need for Code changes and suggested that a committee be formed in which each Council member appoints two citizens with a goal to suggest areas that should be addressed and what changes would be preferred. He further recommended charging the Committee with ninety days to make its report to Council. 2) Tommy Faigle, 100 Kimball Avenue - Mr. Faigle notified the Deputy Clerk of Council that he would not be able to speak at the meeting after the agenda had been released. B. Minutes Consider acceptance of the minutes for the August 23, 2021, Work Session and Regular Meeting minutes and the September 2, 2021, Special Meeting minutes. The August 23, 2021, Work Session and Regular Meeting minutes and the September 2, 2021, Special Meeting minutes were approved as written. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning a portion of the property of Layman Candy Company, Inc., contract purchasers, and Lewis-Gale Medical Center, LLC, property owner, located at 2105 Apperson Drive (Tax Map # 281-1-2) from BCD Business Commerce District to LM Light Manufacturing District. (Approved on first reading at the August 23, 2021, meeting.) Randy Foley motioned to adopt ordinance on second reading for rezoning a portion of the property of Layman Candy Company, Inc., contract purchasers, and Lewis-Gale Medical Center, LLC, property owner, located at 2105 Apperson Drive (Tax Map #281-1-2) from BCD Business Commerce District to LM Light Manufacturing District. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones B. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning a portion of the property of Roanoke College Trustees, property owner, located at 232 North Broad Street (Tax Map # 87- 7-7), from CUD College and University District to RSF Residential Single-Family District. (Approved on first reading at the August 23, 2021 meeting.) John Saunders motioned to adopt ordinance on second reading for rezoning a portion of the property of Roanoke College Trustees, property owner, located at 232 North Broad Street (Tax Item #4B Date: September 27, 2021 Map #87-7-7), from CUD College and University District to RSF Residential Single-Family District. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones 6. New Business A. Salem City School Board Hold a public hearing and receive views of citizens and candidates regarding the appointment to fill the expiring terms for Nancy Bradley and Teresa Sizemore-Hernandez (as advertised in the September 2, 2021, issue of the Salem-Times Register.) Mayor Turk opened the public hearing. Nancy Bradley, 700 Beech Road, addressed Council first. She thanked City Council for the opportunity to serve on the Salem City School Board and stated that it had been an honor and a privilege to serve her community in this capacity. She acknowledged the deep sense of loss that was felt without the presence of Dr. Michael Chiglinsky and the support that she felt from him in the past. She thanked Council for the appointment of Teresa Sizemore-Hernandez to fill the unfinished term of Dr. Chiglinksy and commented that in a short period of time, and with a steep learning curve, she had become an integral and welcome member of the School Board. Dr. Bradley specifically cited her professional knowledge and parent perspective as assets in planning for in person learning, accepting the retirement of Dr. Alan Seibert, and the appointment of Dr. Curtis Hicks to the position of Division Superintendent. She continued to talk about the challenges that had been faced due to COVID over the past eighteen months and the accomplishments and successes that had occurred during this time. She stated how her background qualified her to serve on the School Board and asked Council for the opportunity to continue to serve in this capacity. Alisa Burns, 2177 River Oaks Drive, spoke next on behalf of Dr. Nancy Bradley. She stated that she has served as a math teacher and tutor and is currently serving as one of the instructional coaches working with secondary students in grades six through twelve in support of students. She also is a parent of two students that attend West Salem. Ms. Burns stated that the perspective of Nancy Bradley as a parent and as an educator is invaluable to our School Board. She has known Dr. Bradley for about twenty years in the community but has gotten to know her better as she taught two of her three children. She pointed out that they took different paths through school and how this contributes to her perspectives. Dr. Bradley is a former teacher, a teacher of teachers, and a parent of a teacher. She believes that Dr. Bradley's experiences and perspective are especially valuable as we work to close social and academic gaps. Judith Painter, 1671 Kings Mill Drive, stated that she has been an eighth-grade teacher at Andrew Lewis for fifteen years. She has been in four different school districts over the past Item #4B Date: September 27, 2021 thirty years. She stated that it was wonderful to work under the leadership of Dr. Chiglinsky and Dr. Bradley as they felt that they were there to listen to the teachers. she commented that she taught all three of Nancy's children; therefore, she knew her as a parent in the schools. She said that Nancy is a lifelong educator and she mentioned experiences with her in her capacity of working with pre-service teachers and the importance of supporting new educators. Ms. Painter stated that Dr. Bradley embodies the spirit of the Salem education system of "a great education for all." She recommended that City Council select Nancy Bradley for the School Board. Deirdre Stevens, 528 Academy Street, was the fourth speaker to address Council on behalf of Nancy Bradley. She stated that she is a healthcare worker. She has known Nancy Bradley as a friend for sixteen years and stated that she felt the greatest gift Dr. Bradley has been that she is a great referee, a great mediator, and a great listener. She also shared that the importance of listening and not making decisions right away were assets that she contributes. She remarked that the choice of Curtis Hicks for superintendent was a good one. Pastor Hilton Jeffreys, 2125 Stone Mill Drive, appeared before Council. He shared that he has been here in the community for about fourteen years as a Pastor and has known Teresa Sizemore-Hernandez for about thirteen years. He said that Teresa is a very strong supporter of her community and schools. He met her when she was a PTA president at South Salem. Through her leadership she has helped to facilitate provision of bookbags, school supplies, and shoes for several of the Salem schools to struggling families. He admires that Teresa cares about the kids and the wellbeing of Salem. He commented that Teresa will be one of the few candidates that will always put the kids first. Teresa Sizemore-Hernandez, 309 Orchard Street, was the next speaker to address Council. She thanked Mayor Turk and Council for allowing her to speak again. She stated that they know her, and she is available to answer questions later. She thanked Council for the opportunity to serve out the remainder of Dr. Chiglinsky's term. She commented on the challenges that have been faced by the School Board during her first two months and what a strong, supportive group that the School Board is and how nice it is to see that this is a group that works together and considers all sides. She mentioned how busy and informative her first three months have been, but that it has confirmed for her that she is where she wants to be. Ms. Sizemore-Hernandez requested that Council appoint her again for a full term so that she can continue to serve and make a positive impact. She feels that with the loss of Dr. Chiglinsky and his wife and is also in the middle of a transition to a new superintendent and now is not the time for a lot of changes. Reappointing her as well as Dr. Bradley will give the Board the opportunity to continue working together through this pivotal transition time. As the only Board member that is a parent of a current City of Salem school student, she is very well connected with the parents and teachers in Salem. She also commented that because of the different perspectives she has with her own children that has a lot to offer on the vocational side. She commented on how the demographics in Salem are changing and becoming much more diverse. Her current position has given her experience in working with diverse groups of people. Macel Janoschka, 200 Bentwood Court, began by thanking the teachers that were present for all that they had done during COVID. She also thanked Dr. Hicks and Dr. Seibert for returning Item #4B Date: September 27, 2021 the students to school. She asked that Council reappoint Teresa Sizemore-Hernandez to the School Board for a full term and stated that Teresa has proven that she is committed to the school system. Ms. Janoschka remarked that Teresa is not afraid to ask questions when she needs clarification, and she has taken the time to meet with Central Office employees to learn more about how the schools operate. She has a big heart and is the epitome of a servant leader. She commented that we need more servant leaders, and that Teresa has not dropped other commitments but is continuing to balance being on the School Board with a full-time professional job, serving as chairman for carnival at South Salem and other roles and obligations. She also spoke in support of Nancy Bradley and remarked that she is a huge asset and a tremendous resource for the School Board. Julie Parsons, 1104 Christy Circle, was the last speaker to address Council. She expressed her interest in serving on the Salem School Board and feels that she would bring a different perspective. She shared that she is a former Salem School employee and would bring knowledge of the Salem School system, she has children in the Salem School system, is well connected with the citizens of Salem, and is currently an employee of TAP as a crisis support specialist. Ms. Parsons spoke of ways in which her career experience connects with the school system and that this experience as well as her former time working for the school system would allow her to advocate for those that are unable to speak for themselves. She would also be able to share her knowledge with the School Board and welcome transparency with school employees. She expressed that as a School Board they would work collaboratively with the school system, the citizens, City Council and that the result would be a positive impact on the children. She expressed her feeling that the School Board needs to be more engaging with all departments of the school system, parents, and children. Mayor Turk closed the public hearing. She stated that there would be no further action this evening. Council will consider the applicants that have applied, the people that have come forward, and will make a decision in a timely manner as to who will be appointed. She stated that this decision would be made in the next couple of weeks. Mayor Turk thanked everyone that came forward for their interest, passion, and support. B. Public Comment Rules Consideration of any potential changes Council would like to make in the City’s current adopted public comment procedures at Council meetings. Mayor Turk stated that Council is currently considering potential changes in the City's current adopted Public Comment procedures at Council meetings. She opened discussion to any rules, guidelines, or suggestions that Council had for changes. Vice-Mayor Wallace stated that he would like to say that all citizens should have an opportunity to approach Council to speak at any Council meeting regardless of whether it is about something that has previously been spoken about. Mr. Saunders also expressed that he felt people should be able to speak at any Council meeting and that he did not have any changes to the rules that are in place. Item #4B Date: September 27, 2021 Mr. Foley said that he did not feel we should have any restrictions in place. Mayor Turk stated that she felt we should keep the guidelines we currently have in place but allow citizens to speak at every meeting. She felt that time guidelines are necessary to keep things from getting out of hand. The only two changes she would like to see are allowing citizens to speak at every meeting and adding a statement on the website that thanks citizens and encourages them to come forward and speak. Mr. Jones asked if they would allow Council members to speak as well. He felt it was necessary that Council members be allowed to speak also. Mr. Foley expressed that it was important that Council members be able to respond and clarify if a citizen brought up something that was not factual or shared incorrect information. Mayor Turk agreed that a response from Council was in order. Mr. Light read the rule as it reads currently: Rule #11 currently states that "Council members shall not discuss issues raised by the public except by the consent of the majority of the Council members present." James Wallace motioned to leave the existing rules in place but add the provision to allow citizens to speak at every Council meeting. John Saunders seconded the motion. Mr. Jones expressed concern that they need to make sure that Council members have the right to speak if they feel the need or had knowledge of information without the consent of the majority of Council. Mayor Turk suggested that they vote first on the first guideline and then move on to any other changes. A vote was held on the motion on the floor on the first guideline. Ayes: Foley, Jones, Saunders, Turk, Wallace. Randy Foley motioned that there are no limits on the number of speakers or on the time for speaking. William Jones seconded the motion. Mr. Wallace stated that he did not feel that this was a good idea. Mr. Saunders said that he felt we should leave the guidelines as they are. Mayor Turk commented that she felt there did need to be guidelines for time in order to avoid chaos at meetings. Ayes: Foley, Jones Nay: Saunders, Turk, Wallace Motion did not carry. William Jones motioned to strike guideline number eleven from the rules. John Saunders seconded the motion. Item #4B Date: September 27, 2021 Mr. Guynn suggested that many governing bodies have a time set aside at every meeting for the comments of the members of the governing body and he felt this was the way to address this issue. He said Council could have a time set aside at some point during each meeting for members of Council to comment that was a part of the agenda. He recommended that rule number eleven be modified to include a phrase such as: “except during your own Council comments..." Mr. Saunders stated that he would rather be able to respond immediately if a citizen was putting a falsehood out. Mr. Guynn suggested that the Council comment period could be immediately following the citizen comment period. Mr. Taliaferro remarked that if Council wanted to move forward with Council comment period at some point on the agenda that could be added and potentially make an addition and a deletion to number eleven to basically say that Council would not debate during the citizen comment period and that would open up Council to be able to speak during the Council comment period. Mr. Saunders stated again that he felt Council should be able to respond immediately in the case of false information being shared by a citizen. William Jones motioned to strike guideline number eleven from the Public Comment rules. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace Mr. Taliaferro stated that if Council would like to add Council comment period to the agenda it could be added after Citizen Comments or toward the end of the agenda. Council agreed to take this under consideration and think about where they might like to include this. C. Appropriation of Funds Consider request to amend the School Grants Fund as approved by the School Board on August 10, 2021. Audit - Finance Committee The School Grants Funds budget was amended for fiscal year 2021-2022 by the School Board at their meeting on August 10, 2021. The Board amended the School Grants Fund budget to increase revenues and expenditures by $3,863,206. They received notification from the Virginia Department of Education that they were awarded an allocation from the American Rescue Plan Act (ARPA) specific to the Elementary and Secondary School Emergency Relief III Fund (ESSER) for $3,760,004. They also received notification that they were awarded $73,202 for a Goodwill’s YouthBuild Roanoke grant. In addition to these grants, they were awarded a $30,000 grant from VDOE for Jobs for Virginia Graduates. Appropriation changes totaling $3,863,206 are to be made to the School Grants Funds. James Wallace motioned to approve the School Board’s appropriation changes of $3,863,206 be made to the School Grants Funds. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace Item #4B Date: September 27, 2021 D. The Village at North Mill - Phase 4 Consider setting bond for physical improvements and erosion and sediment control for The Village at North Mill - Phase 4. Audit - Finance Committee The City Engineer’s office has reviewed the estimate for physical improvements and erosion and sediment control for The Village at North Mill – Phase 4. James Wallace motioned that the project be bonded in the amount of $68,300.00 for a time frame for completion set at twelve (12) months. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace E. Amend Financing Agreement for 2004 Borrowing Receive report and approve Resolution 1407 to amend financing agreement with Virginia Resource Authority for 2004 borrowing. Audit - Finance Committee The City issued Taxable General Obligation Public Improvement Bonds, Series 2004 in a maximum principal amount of $11,052,222 to fund sewer rehabilitation work. The City has received a letter from the Virginia Resources Authority (VRA) that the Virginia Department of Environmental Quality has authorized a reduction of the Cost of Funds on this Series 2004 borrowing from 3% to 1%. The Department of Environmental Quality and the Virginia Resource Authority offered a rate reduction to the prevailing market rate. Implementation of this rate reduction will require an amendment to the Financing Agreement and an allonge to the bond. The estimated annual savings from this rate reduction will be $184,755. This savings will impact the Sewer Fund. James Wallace motioned to adopt Resolution 1407 and allonge to accept the rate reduction being proposed by VRA for the Series 2004 borrowing. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace F. Reimbursement Resolution Receive report and consider adoption of Resolution 1408 authorizing reimbursement from proposed fiscal year 2022 borrowing. Audit - Finance Committee The City intends to borrow funds during fiscal year 2022 to finance the renovations of Moyer Sports Complex. Due to the timing of this project, funds may be expended prior to the debt issuance. In order to ensure that the City can be reimbursed from the bond proceeds, a reimbursement resolution needs to be adopted giving the City the ability to reimburse any funds expended for this project prior to closing on the borrowing. The impact of this resolution will be to allow the City to reimburse our accounts for any funds expended for any projects included in the proposed borrowing. James Wallace motioned to adopt reimbursement resolution 1408 allowing the City to be reimbursed from bond proceeds once a borrowing is completed during fiscal year 2022. Randy Foley seconded the motion. Item #4B Date: September 27, 2021 Ayes: Foley, Jones, Saunders, Turk, Wallace G. Boards and Commissions Consider appointments to various boards and commissions. Mayor Turk remarked that Council had received several applications. Mr. Foley stated that he felt Council needed to be able to have time to review the applications and interview candidates prior to making a decision. Council agreed that they would like to have time to review the applications with City Staff and interview applicants. Mr. Foley clarified that these applications are for the Greenway Commission. Mr. Taliaferro commented that interviews could be done by either the full Council or by one or two of the Council members. Mr. Foley also suggested that it would be a good idea to get with some of the current representatives on the Greenway Commission to see what skillset and background is needed. Mayor Turk commented that it would be good for one or two Council members to be involved in the interview process and indicated that they should contact Mr. Taliaferro if interested in this and that Mr. Taliaferro would handle scheduling and acquiring information from the Greenway Commission. 7. Adjournment The meeting was adjourned at 7:33 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-21 2,137,002$ - 0%- -$ General Property Taxes 40,605,600 378,287 1%344,845 33,443 Other Local Taxes 22,027,515 1,159,587 5%954,468 205,120 Permits and Licenses 337,800 79,508 24%45,919 33,589 Fines and Forfeitures 61,000 5,648 9%6,097 (449) Revenue from Use of Money and Property 867,809 74,912 9%93,920 (19,008) Charges for Services 3,354,271 367,571 11%289,225 78,346 Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 181,000 29,536 16%28,968 568 Miscellaneous Revenue 266,500 31,051 12%34,019 (2,969) Non-Categorical Aid 3,688,907 36,413 1%37,295 (883) Shared Expenses 1,558,777 109,289 7%103,100 6,189 Categorical Aid 8,176,237 49,773 1%2,490,712 (2,440,939) Non-Revenue Receipts - - -8,578 (8,578) Total Revenues 86,422,418 2,321,575 3%4,437,147 (2,115,572) Expenditures: General Government 7,436,701 1,693,642 23%1,485,820 207,822 Judicial Administration 2,470,158 427,867 17%407,781 20,085 Public Safety 18,633,970 3,580,836 19%3,111,194 469,642 Public Works 12,024,850 1,231,547 10%4,766,611 (3,535,064) Health and Welfare 5,177,833 343,787 7%342,826 961 Education 23,557,669 4,673,724 20%4,605,638 68,086 Parks, Recreation and Cultural 6,395,386 1,012,101 16%879,475 132,626 Community Development 2,801,835 448,592 16%407,900 40,692 Non-Departmental 6,460,925 575,395 9%641,431 (66,036) Contingency 1,363,091 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Total Expenditures 86,422,418 13,987,491 16%16,648,676 (2,661,185) Revenues Over/(Under) Expenditures -$ (11,665,916)$ (12,211,529)$ 545,613$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Two Month Ending August 31, 2021 Item #4C Date: September 27, 2021 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2020 -2022 FY 2020 FY 2021 FY 2022 City of Salem, Virginia Debt Outstanding For Period Ending August 31, 2021 Schedule E Balance Principal Balance 7/1/2021 Issuances Payments 8/31/2021 City Debt Outstanding 2011 Union First Market Refunding Bonds 1,170,792$ -$ -$ 1,170,792$ 2013 Public Improvement Bonds 1,156,400 - (89,425) 1,066,975 2016B Public Improvement Bonds 717,601 - - 717,601 2019 Public Improvement Bonds 4,670,000 - - 4,670,000 2020 Public Improvement Bonds 2,375,000 - - 2,375,000 2020 Public Improvement Refunding Bonds 5,519,026 - - 5,519,026 2021 Public Improvement Refunding Bonds 1,555,000 - - 1,555,000 Total City Debt Outstanding 17,163,819 - (89,425) 17,074,394 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,049,208 - - 2,049,208 2012A Public Improvement Bonds 5,727,000 - (477,250) 5,249,750 2013 Public Improvement Bonds 3,563,600 - (275,575) 3,288,025 2020 Public Improvement Bonds 23,835,000 - - 23,835,000 Total School Debt Outstanding 35,174,808 - (752,825) 34,421,983 Total Debt Outstanding 52,338,627$ -$ (842,250)$ 51,496,377$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending August 31, 2021 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2021 14,139,177 Revenues: Federal Grants 8,413,454 1,538,952 - 1,538,952 6,874,502 - State Grants 8,630,523 394,645 - 394,645 8,235,878 - Proceeds From Debt Issuance 31,340,422 31,340,419 - 31,340,419 3 - Interest Income 48,312 49,713 - 49,713 (1,401) 1,403 Transfer From General Fund 2,324,638 2,324,637 - 2,324,637 1 - Total Revenues 50,757,349 35,648,366 - 35,648,366 15,108,983 1,403 Expenditures: Fire Truck 2020 698,200 10,526 678,429 688,955 9,245 - Next Generation 911 378,493 160,400 - 160,400 218,093 89,057 Street Department Equipment 2016 522,032 483,000 39,014 522,014 18 - Colorado St Bridge Replacement 6,450,000 423,446 481,224 904,670 5,545,330 183,511 Apperson Drive Bridge Replacement 3,364,939 333,878 406,079 739,957 2,624,982 16,303 Street Department Equipment 2019 718,342 672,159 46,182 718,341 1 - VDOT E Main Project UPC 8753 217,955 165,885 - 165,885 52,070 - Street Department Equipment 2020 1,221,293 1,105,029 82,134 1,187,163 34,130 98,707 Hanging Rock Battlefield Phase 2 570,310 145,174 9,256 154,430 415,880 - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 64,320 125,180 189,500 914,900 4,518 Kiwanis Field Lighting Upgrades 700,000 644,727 - 644,727 55,273 182 Longwood Park Restroom Replacement 150,000 9,410 107,025 116,435 33,565 4,673 Library Sidewalk Replacement 36,800 14,374 13,300 27,674 9,126 14,374 Kiwanis Roof/Infrastructure Renovations 344,646 8,310 4,250 12,560 332,086 - Moyer Sports Complex Renovation 870,500 49,349 821,151 870,500 - 44,349 Downtown Impr - E Main St/Broad St 974,799 844,540 65,807 910,347 64,452 - Downtown Impr - E Main St/Broad St-CDBG 250,000 250,000 - 250,000 - - Downtown Impr - CDBG Community Impr 285,000 27,130 25,615 52,745 232,255 - Downtown Impr - E Main St/Union St 1,203,861 63,573 55,320 118,893 1,084,968 4,605 Downtown Impr - E Main St/Market St 3,629,869 63,970 108,314 172,284 3,457,585 - Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Schools-2020 Bonds 27,000,000 17,677,537 - 17,677,537 9,322,463 1,250,172 Total Expenditures 50,757,349 23,218,237 3,068,280 26,286,517 24,470,832 1,710,451 Fund Balance, August 31, 2021 12,430,129 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,501,333$ 7,239,346$ 18%7,240,066$ (720)$ Other Electric Revenue 761,000 39,496 5%69,514 (30,018) Reserve for Encumbrances 8,829,167 - 0%- - Appropriated from Net Position - - 0%- - Total Operating Revenues 49,091,500 7,278,843 15%7,309,580 (30,738) . Operating Expenses Other Power Generation - Operation 90,000 17,767 20%9,826 7,941 Other Power Generation - Maintenance 63,613 6,178 10%559 5,619 Purchased Power 20,540,000 3,896,604 19%4,037,743 (141,139) Transmission - Operation 7,510,500 1,280,217 17%1,007,996 272,221 Transmission - Maintenance 24,000 541 2%630 (90) Distribution - Operations 944,150 173,279 18%177,509 (4,231) Distribution - Maintenance 1,221,665 186,736 15%171,196 15,540 Customer Service 598,409 97,216 16%101,322 (4,106) Administration & General - Operation 6,643,369 22,318 0%139,355 (117,037) Administration & General - Maintenance 189,490 43,375 23%21,083 22,293 Depreciation - 219,570 0%218,799 771 Capital 11,266,304 2,845,325 25%1,013,890 1,831,435 Contingency - - 0%- - Total Operating Expenses 49,091,500 8,789,127 18%6,899,909 1,889,217 Income (loss) Before Transfers - (1,510,284) 409,671 (1,919,955) Transfers - - 0%- - Income (loss)-$ (1,510,284)$ 409,671$ (1,919,955)$ Income (loss)-$ (3,020,568)$ 819,342$ (3,839,910)$ City of Salem, Virginia Electric Fund Statement of Operations For Two Months Ending August 31, 2021 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,049,799$ 1,329,590$ 19%1,261,349$ 68,241$ Other Revenue 380,000 62,611 16%42,731 19,880 Reserve for Encumbrances 504,038 - 0%- - Appropriated from Net Position 1,660,000 - 0%- - Appropriated from Bond Proceeds - - 0%- - Total Operating Revenues 9,593,837 1,392,201 15%1,304,080 88,122 . Operating Expenses Salaries of Personnel 810,926 152,832 19%143,641 9,191 Fringe Benefits 375,370 59,145 16%55,607 3,538 Contractual Services 766,591 74,250 10%67,290 6,960 Printing and Binding 2,500 - 0%- - Advertising 1,000 - 0%- - Utilities 417,200 62,877 15%64,044 (1,167) Communications 5,800 577 10%466 111 Insurance 29,750 4,745 16%3,826 919 Travel and Training 9,800 1,130 12%111 1,019 Miscellaneous 58,834 33,053 56%33,055 (2) Materials and Supplies 199,100 46,521 23%5,643 40,877 Depreciation - 142,713 0%142,483 71,585 Capital 1,176,111 67,012 6%- 67,012 Contingency 311,040 - 0%- - Total Production Expenses 4,164,022 644,854 15%516,166 128,688 Salaries of Personnel 633,244 94,278 15%88,928 5,349 Fringe Benefits 301,120 38,348 13%36,458 1,890 Contractual Services 721,621 105,946 15%65,488 40,458 Communications 4,950 433 9%457 (24) Insurance 24,000 - 0%- - Lease/Rent of Equipment 2,000 304 15%304 - Travel and Training 5,300 381 7%381 Miscellaneous 24,834 3,923 16%4,425 (502) Miscellaneous Credits (240,000) (39,200) 16%(37,036) (2,164) Materials and Supplies 135,800 11,258 8%10,188 1,070 Depreciation - 16,209 0%15,776 432 Capital 2,154,926 48,546 2%65,352 (16,807) Interest Obligations 1,481,020 (60,486) -4%(19,682) (40,804) Bond Costs - - 0%- - Total Distribution Expenses 5,248,815 219,938 4%230,659 (10,721) Income (loss) Before Transfers 181,000 527,409 557,255 (29,846) Transfers (181,000)(29,536) 16%(28,968) (568) Income (loss)-$ 497,874$ 528,288$ (30,414)$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Two Months Ending August 31, 2021 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,756,019$ 1,187,817$ 18%1,168,697$ 19,120$ Other Revenue 149,000 25,879 17%14,294 11,586 Reserve for Encumbrances 857,329 - 0%- - Appropriated from Net Position 950,000 - 0%- - Total Operating Revenues 8,712,348 1,213,696 14%1,182,991 30,706 . Operating Expenses Salaries of Personnel 717,508 121,330 17%109,524 11,806 Fringe Benefits 337,897 47,872 14%47,142 730 Contractual Services 3,918,758 417,469 11%418,158 (689) Printing and Binding 1,500 - 0%- - Advertising 1,500 2 0%- 2 Utilities 4,500 476 11%1,157 (680) Communications 14,700 1,436 10%1,490 (55) Insurance 18,000 - 0%- - Lease/Rent of Equipment 3,000 304 10%304 - Travel and Training 9,000 1,172 13%- 1,172 Miscellaneous 36,834 4,075 11%4,432 (358) Miscellaneous Credits (325,000) (26,749) 8%(19,682) (7,067) Materials and Supplies 100,800 2,154 2%5,541 (3,387) Depreciation - 227,319 0%195,058 32,261 Capital 1,642,469 44,476 3%58,220 (13,744) Interest Obligations 1,631,321 (27,489) -2%(30,336) 2,848 Contingency 599,561 - 0%- - Total Operating Expenses 8,712,348 813,846 9%791,007 22,839 Income (loss) before Transfers - 399,850 391,984 7,867 Transfers - - 0%- - Income (loss)-$ 399,850$ 391,984$ 7,867$ City of Salem, Virginia Sewer Fund Statement of Operations For Two Months Ending August 31, 2021 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 302,600$ 50,979$ 17%20,907$ 30,073$ Box office shows 960,000 26,410 3%11,354 15,057 Catering and concessions 120,000 18,365 15%3,191 15,174 Merchandise and commissions 103,000 20,301 20%2,537 17,765 Static advertising 48,000 22,542 47%8,875 13,667 Miscellaneous income 16,000 3,880 24%7,121 (3,241) Salem Fair 563,000 532,567 95%- 532,567 Reserve for encumbrances 11,914 - 0%- - Shuttered Venue Operator Grant (SVOG)- 1,268,542 0%- 1,268,542 Total Operating Revenues 2,124,514 1,943,587 91%53,985 1,889,602 Operating Expenses Salaries of personnel 1,064,979 248,796 23%177,367 71,429 Fringe benefits 460,057 66,475 14%66,817 (341) Maintenance and contractual services 276,834 23,340 8%14,804 8,537 Printing and binding 500 - 0%- - Advertising 25,000 7,996 32%771 7,225 Utilities 221,600 60,960 28%33,373 27,587 Communications 13,900 1,674 12%1,952 (278) Insurance 21,000 - 0%- - Leases and Rentals 1,000 - 0%- - Travel and training 4,300 199 5%- 199 Miscellaneous 89,948 17,343 19%13,959 3,384 Show expense 1,040,000 15,631 2%25,043 (9,412) Fair 2020 expense 443,080 515,231 116%5,982 509,249 Materials and supplies 34,980 2,128 6%1,507 621 Depreciation - 51,771 0%47,680 4,091 Contingency 86,504 - 0%- - Total Operating Expenses 3,783,682 1,011,544 27%389,252 622,292 Income (loss) Before Transfers (1,659,168)932,043 (335,268)1,267,310 Transfers 1,659,168 276,528 17%258,692 17,836 Income (loss)-$ 1,208,571$ (76,576)$ 1,285,146$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Two Months Ending August 31, 2021 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 378,080$ 86,983$ 23%18,591$ 68,392$ Concessions 106,756 7,799 7%859 6,940 Moyer Concessions 46,363 22,346 48%22,172 173 Salem High Concessions 7,200 144 2%- 144 Total Operating Revenues 538,399 117,272 22%41,622 75,650 . Operating Expenses: Salaries of personnel 193,823 42,122 22%16,293 25,829 Fringe benefits 81,405 11,190 14%6,274 4,916 Contractual services 6,500 1,085 17%896 189 Printing and binding 300 - 0%- - Laundry and Cleaning 10,000 1,132 11%357 775 Communications 300 25 8%33 (8) Insurance 1,200 - 0%- - Miscellaneous 114,661 22,716 20%6,911 15,805 Materials and supplies 127,761 20,316 16%7,234 13,081 Capital - - #DIV/0!- - Depreciation - 731 0%731 - Contingency 6,214 - 0%- - Total Catering Expenses 542,164 99,316 18%38,729 60,587 Salaries of Personnel 41,473 6,046 15%- 6,046 Fringe Benefits 11,219 862 8%- 862 Miscellaneous 33,750 1,930 6%309 1,621 Materials and Supplies 25,600 1,334 5%280 1,054 Total Concessions Expenses 112,042 10,173 9%589 9,583 Salaries of Personnel 18,720 9,614 51%17,598 (7,984) Fringe Benefits 4,922 1,847 38%6,572 (4,726) Contractual services 2,500 417 17%417 - Miscellaneous 4,400 3,369 77%3,265 103 Materials and Supplies 9,600 5,827 61%5,760 67 Total Moyer Expenses 40,142 21,073 52%33,612 (12,539) Salaries of Personnel 4,155 117 3%- 117 Fringe Benefits 949 16 2%- 16 Materials and Supplies 1,880 140 7%81 60 Total Salem High Expenses 6,984 274 4%81 193 Income (loss) Before Transfers (162,933)(13,563)(31,389)17,826 Transfers 162,933 - 0%- - Income (loss)-$ (13,563)$ (31,389)$ 17,826$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Two Months Ending August 31, 2021 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,313,744$ 6,331,003$ (17,259)$ Revenue Premiums Paid - City 5,400,000 428,867 8% 440,395 (11,528) Premiums Paid - School 4,410,000 358,000 8% 359,982 (1,982) Premiums Paid - Retirees 910,000 138,895 15% 145,080 (6,185) Dental Premiums Paid 604,300 47,663 8% 55,884 (8,221) Interest Earnings 22,000 - 0% - - Miscellaneous - 58 0% - 58 Total Year to Date Revenues 11,346,300 973,483 9% 1,001,341 (27,858) Expenses Health Claims 10,237,109 830,523 8% 897,157 (66,634) Dental Claims 604,300 41,805 7% 47,080 (5,275) Employee Health Clinic 443,691 26,162 6% 28,950 (2,788) Consulting Services 52,400 8,108 15% 8,504 (396) Miscellaneous 8,800 3,817 43% 3,675 142 Total Year to Date Expenses 11,346,300 910,415 8% 985,366 (74,951) Ending Net Position -$ 6,376,812$ 6,346,978$ 29,834$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For One Month Ending July 31, 2021 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending August 31, 2021 Schedule M FV as a Cash Value Net Change Fair Value % of 8/31/2021 in Fair Value 8/31/2021 Portfolio Demand & Time Deposits Concentration Account 128,000,917$ -$ 128,000,917$ 89.2% Payroll Account 10,098 - 10,098 0.0% Revenue Recovery Account 12,134 - 12,134 0.0% Utilitiy Billing Account 35,743 - 35,743 0.0% Box Office Account 1,002,766 - 1,002,766 0.7% Held as Fiscal Agent of: Cardinal Academy 935,926 - 935,926 0.7% Court Community Corrections 1,647,541 - 1,647,541 1.1% Held on Behalf of: Economic Development Authority 288,167 - 288,167 0.2% Total Demand & Time Deposits 131,933,292 - 131,933,292 91.9% Investments Local Government Investment Pool (LGIP) 16,880 - 16,880 0.0% Local Government Investment Pool EM (LGIP EM*) 862,320 35,955 898,275 0.6% VA State Non-Arbitrage Program (SNAP) 10,777,507 - 10,777,507 7.5% Total Investments 11,656,707 35,955 11,692,662 8.1% Total Deposits and Investments 143,589,999$ 35,955$ 143,625,954$ 100.0% * Extended Maturity Item # 6A Date: September 27, 2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: September 27, 2021 AGENDA ITEM: Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, located at 405 Kimball Avenue (Tax Map # 235-1-2) from RMF Residential Multi- Family District with proffered condition to RMF Residential Multi- Family District without conditions. Advertised in the September 9 and 16, 2021 issues of the Salem Times-Register. SUBMITTED BY: Mary Ellen Wines, CZA CFM Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RMF Residential Multi-Family District Land Use Plan Designation: Residential Existing Use: Vacant land (formerly Mt. Regis) Proposed Use: Townhomes The subject property consists of a .82-acre parcel located northeast of the intersection of Kimball Avenue and Pyrtle Drive. The parcel is vacant as the former Mt. Regis Center facility was demolished in 2018 after a fire in 2016 caused major damage to the structure. This request is to remove the condition placed on the rezoning of 1988. The property was rezoned from R-2 to R-4 with the proffered condition that the only R-4 use would be a human care facility (Mt. Regis Center). Salem Building Supply, Inc. intends to develop the site into seven (7) townhomes. The proposed use of townhomes is a by-right use in the residential multi-family district. STAFF RECOMMENDATION: Staff recommends approval of the request to remove the condition. AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, located at 405 Kimball Avenue (Tax Map # 235-1-2) be and the same is hereby changed from from RMF Residential Multi-Family District with proffered condition to RMF Residential Multi-Family District without conditions, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING AT A POINT ON THE NORTH LINE OF KIMBALL AVENUE; THENCE N 15°37'00" E A DISTANCE OF 165.00' TO A POINT ON THE SOUTH LINE OF AN UNIMPROVED STREET; THENCE S 57°44'05" E A DISTANCE OF 247.30' TO A POINT; THENCE WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 127.77', WITH A RADIUS OF 101.02', WITH A CHORD BEARING OF S 21°30'00" E, WITH A CHORD LENGTH OF 119.42' TO A POINT ON THE NORTH LINE OF KIMBALL AVENUE; THENCE N 74°11'00" W A DISTANCE OF 309.00' TO A POINT WHICH IS THE POINT OF BEGINNING. HAVING AN AREA OF 35,809 SQUARE FEET, 0.822 ACRE. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/____ _ Mayor ATTEST: H. Robert Light Clerk of Council City of Salem, Virginia August 2, 2021 Mr. Jay Taliaferro City Manager - City of Salem 21 South Bruffey Street Salem, VA 24153 RE: 405 Kimball Avenue – Salem, VA 24153 Balzer and Associates, Inc. Job # 04210054.00 Rezoning Request Dear Mr. Taliaferro, PHC of Virginia, Inc. (Property Owner) and Salem Building Supply, Inc. (Contract Purchaser) are providing official application, supporting documents, and associated fees required to request a removal of an existing proffered condition on tax parcel 235-1-2. The zoning designation will remain the same as Residential Multi-Family District (RMF). The removal of the existing proffered condition will allow the site to be developed as townhomes under the current zoning district. Project Narrative & Existing Conditions: The existing parcel is currently vacant and has been since the Mount Regis facility was destroyed by fire in 2016. The Mount Regis facility use of “Human Care Facility” is the only allowable use per the current proffered condition. Salem Building Supply, Inc. intends to develop the site into seven (7) townhomes with associated improvements. This use is complementary to the existing mix of single family residential, two- family dwellings, and multi-family development in the area. These residential townhomes will compliment the surrounding area while providing additional opportunities for housing within the City of Salem. See attached civil exhibit plan – “Zoning Exhibit – Exhibit A” dated 8/3/2021 for the proposed townhouse buildable area. Exhibit B and B1 have been provided offering an example of the townhouse elevations from Kimball Avenue. The existing parcel is approximately 0.82 acres and is bounded by the public rights- of-way of Kimball Avenue to the South, RSF zoned property to the west, north, and east. The parcel generally drains from south to north. Buffers A twenty five (25’) buffer consisting of evergreen trees will provided between the existing adjacent RSF parcels and the existing RMF zoning (subject parcel). Comprehensive Development Plan & Summary: This project is in conformance with many of the Goals and Objectives defined in the City of Salem’s Comprehensive Plan. This project is sensitive to the existing surrounding properties by utilizing a vacant property for an appropriate use to match surrounding land uses. This project provides an excellent opportunity to the City of Salem to gain additional residential property in a location of high demand. Sincerely, Benjamin T. Crew Associate N/F PHC OF VIRGINIA INC TAX#: 235-1-2 LOT SIZE: 0.82 AC. ZONING: RMF N/F CITY OF SALEM TAX#: 216-4-1 LOT SIZE: 21.09 AC. ZONING: RSF N/F PINELLO LYNDA W TAX#: 235-1-1 LOT SIZE: 0.204 AC. ZONING: RSF PROPOSED TOWNHOUSE DEVELOPMENT ±7 UNITS 25' B U F F E R 25 ' B U F F E R PROJECT NO. REVISIONS SCALE DATE CHECKED BY DESIGNED BY DRAWN BY www.balzer.cc Roanoke / Richmond Shenandoah Valley New River Valley / Lynchburg P L A N N E R S / A R C H I T E C T S E N G I N E E R S / S U R V E Y O R S J: \ 2 1 \ 0 0 \ 0 4 \ 0 4 2 1 0 0 5 4 . 0 0 K I M B A L L A V E N U E T O W N H O M E S \ C I V I L \ d w g \ 0 4 2 1 0 0 5 4 R e z o n i n g B a s e _ N o U n i t s . d w g P L O T T E D : 8/ 3 / 2 0 2 1 9 : 0 9 : 5 8 A M 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 SMD BTC BTC 8/3/2021 1" = 20' KI M B A L L A V E N U E T O W N H O M E S ZO N I N G E X H I B I T 40 5 K I M B A L L A V E N U E CI T Y O F S A L E M EX-A 04210054.00 PRE L I M I N A R Y LEGAL DESCRIPTION: KIMBALL AVENUE TOWNHOUSE TAX MAP NUMBER 235-1-2 BEGINNING AT A POINT ON THE NORTH LINE OF KIMBALL AVENUE; THENCE N 15°37'00" E A DISTANCE OF 165.00' TO A POINT ON THE SOUTH LINE OF AN UNIMPROVED STREET; THENCE S 57°44'05" E A DISTANCE OF 247.30' TO A POINT; THENCE WITH A CURVE TURNING TO THE RIGHT WITH AN ARC LENGTH OF 127.77', WITH A RADIUS OF 101.02', WITH A CHORD BEARING OF S 21°30'00" E, WITH A CHORD LENGTH OF 119.42' TO A POINT ON THE NORTH LINE OF KIMBALL AVENUE; THENCE N 74°11'00" W A DISTANCE OF 309.00' TO A POINT WHICH IS THE POINT OF BEGINNING. HAVING AN AREA OF 35,809 SQUARE FEET, 0.822 ACRE ~N ORDIN~NCE TO ~MENO SECTION 32-9, ~RTICLE II, CH~PTER 32, OF THE CODE OF THE CITY OF S~LEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS ~ND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SAT..JEM, VIRGINIA. WHEREAS, Mount Regis Center, Limited Partnership, owner, has heretofore petitioned to have property located at 405 Kimball ~venue rezoned from Residential District R-2 to Residential District R-4; and WHEREAS, in said petition, Mount Regis Center, Limited Partnership, owner, did voluntarily proffer a written condition in addition to the regulations provided for in Residential District R-4 into which this property is requested to be rezoned; and WHEREAS, Council has reviewed the proposed condition and is of the opinion that the requested rezoning without the proposed condition would not be in the best interests of the City and that the condition proffered will more closely comply with the intent of the Land Use Plan heretofore adopted; and WHEREAS, Council has adopted the provisions of Chapter 320 of the 1978 ~cts of the General Assembly of Virginia, Sections 15.1-491.1 through 15.1-491.6, relating to conditional zoning; and WH8RE~S, the Planning Canmission at its regular meeting held on May 11, 1988, did recommend to Council after holding a 9ub1ic hearing that such rezoning be done with the condition as proffered; NOW, THEREFORE, BE I'r ORDAINED BY THE COUNCl L OF THE C ['rY OF S~LEM, VIRGINI~, that Section 32-9, ~rtic1e II, Chapter 32 of The Code of the City of Salem, be amended, revised, and reordained to read as follows and the map referred to shall be changed in this respect and no other: Section 1. That the following described property, presently zoned Residential District R-2 in the City of Salem, be and the same is hereby changed from Residential District R-2 to Residential District R-4 and the map referred to shall be changed in this respect and no other. However, in addition to the regulations for such zoning district as contained in Chapter 32 of The Code of the City of Salem, Virginia, there is hereby incorporated the condition set forth in Section 2 of this ordinance to the same extent and purpose as though such condition were herein fully set out at length: BEGINNING at a point at the southeast corner of T..Jot 6, Block 42, Salem Development Company, Plat Book. 1, page 36-1/2; said point being on the northerly side of the right of way of Kimball Avenue (80 foot wide right of way); thence with the northerly side of Kimball ~venue S. 74° II' E. 309.00 feet to a point; thence leaving the right of way of Kimball ~venue and with the southerly side of an unnamed street (30 feet right) with a curved line to the left having a chord bearing and distance of N. 21° 30' W. 119.42 feet, an arc distance of 128.31 feet to a point; thence N. 58° 49' W. 320.46 feet to a point at the northeast corner of Lot 6, Block 42, Salem Development Company; thence with the easterly line of said lot S. ISo 49' w. 160.00 feet to the point and place of BBGINNING. Section 2. ~he following condition voluntarily proffered shall apply in addition to the regulations contained in Chapter 32 of The Code of the City of Salem: 1. The only R-4, Residential District, use which will be made of the property will be as a human care facility. ~ll ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. ~his ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: Passed: June 13, 1988 Effective: June 23, 1988 /s/ James E. Taliaferro Mayor ~fitj~ Fares t G. Jones 7 Clerk of Council City of Salem, Virginia Howard C. Packett -~ye ~lexander M. Brown -Aye Carl E. Tarpley, Jr. -Aye W. Mac Green -Aye James E. Taliaferro -Aye AG - Agriculture District BCD - Business Commerce District CBD - Community Business District CUD - College/University District DBD - Downtown Business District HBD - Highway Business District HBD/HM - Highway Business/Heavy Manufacturing District HBD/LM - Highway Business/Light Manufacturing District HM - Heavy Manufacturing District LM - Light Manufacturing District LM/HM - Light Manufacturing/Heavy Manufacturing District MHP - Manufactured Home Park District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE D e c a t u r C i r c l e Kimball Av e n u e Palmer Ave n u e Mount R e g i s D r i v e E a s t , P B 9 , P G 9 0 Goodman, P B 1 2 , P G 1 1 Fortune Pro p e r t i e s , L L C , P B 9 , P G 4 7 Fortune Pro p e r t i e s , L L C , P B 9 , P G 4 7 Brown R e s u b . , P B 8 , P G 2 2 Gi l l s P l a t , P B 6 , P G 2 1 Kimball Acr e s , S e c . 1 , P B 6 , P G 2 9 ( R C ) Clin g e n p e e l , P B 1 4 , P G 5 9 Clin g e n p e e l a n d R a g a n , P B 1 4 , P G 8 0 Clingenpeel a n d R a g a n , P B 1 4 , P G 8 0 18 17 16 6 5 4 3 2 1 3 10 4 9 9 8 8 7654 3 2 1 12 10 11 10-A 5-A 4 3 1 23 4 56 78 12 1314 1514A 1234 14 13 12 11 1010-A 13A 5 8 7 7 6 5 4 3 2 1 11 10 9 1A1A1 80 80 60 80 60 50 50 12 ' A l l e y Blk. 26 City of Salem Vacated 1 2 ' a l l e y D.B. 523, P g . 3 7 0 10-11-54 Blk. "6" Minera l S t r e e t v a c a t e d DB 238 , P g 2 1 9 P B 6 , P g . 2 1 (THIS BLK. U N O P E N E D ) Salem Fig S t r e e t V a c a t e d 1 1 / 0 7 / 0 2 Py r t l e D r . v a c a t e d 2 / 1 9 / 0 4 ofCity PROSPECT PARK Vacated Al l e y R e s . N o . 1 2 7 7 2 / 4 / 1 6 1 5.1 12 6 7 8 9 2 4 5 1 15 1 2 6 6 7 7 8 8 9 9 9 10 10 11 1112 13 14 15 10 11 1 2.8 2.7 2.6 2.5 2.4 2.3 2.2 2.12.10 2.9 5 1.1 1.2 1.1 1 3 4 1.2 2 3 47 . 1 2 30.37 47.12 34 . 6 9 80 . 0 0 40 . 0 0 50 . 0 0 60 . 0 0 96 . 5 0 53 . 5 0 50 . 0 0 25 . 0 0 80 . 0 0 50 . 0 0 60 . 0 0 50 . 0 0 25 . 0 0 130.00 50.00 50.00 50.00 70.00 60.00 70.00 50.00 50.00 50.00 50.00 50.00 105.85 210.6680.00 50.00 50.00 60.00 50.00 35.64 50.00 50.00 15 0 . 0 0 15 0 . 0 0 15 0 . 0 0 80.00 50.00 50.00 50.00 125.00 15 6 . 0 0 20 1 . 6 7 183 . 3 3 95 . 0 0 15 0 . 0 0 30. 0 0 30. 0 0 53.2 6 53.2 6 53.2 6 50.99 309.00 371. 8 0165 . 0 0 50.00 30.0012 6 75 . 0 0 15 0 . 0 0 125.00 50.00 50.00 50.00 60 . 0 0 15 6 . 0 0 15 6 . 0 0 79.62 1 1 3.10 50.0 0 53.4 0 103. 4 0 167.10 5 0 . 0 0 4 9 . 0 4 50.00 50.00 80.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 30.00 35.64120.00 50.00 150.54 6.0 0 248.62 1 0 1 . 4 0 66.79 1 0 3 . 5 6 62.50 62.50 57. 17 14 0 . 0 0 15 6 . 0 0 15 6 . 0 0 15 6 . 0 0 15 6 . 0 0 15 6 . 0 0 15 6 . 0 0 15 6 . 0 0 15 0 . 0 0 15 0 . 0 0 15 0 . 0 0 15 6 . 0 0 192.21 73.8 9 85.27 1 1 8 . 4 8 70 . 0 0 82 . 6 1 13 6 . 9 2 70.11 12 3 . 9 8 11 1 . 0 3 80.90 71.19 58.18 107 . 3 0 71.18 84.19 38 . 5 2 80. 3 7 92. 9 6 92. 9 6 114.40 84.57 75 . 3 0 111 . 0 4 69.30 5 27 . 0 0 70 . 0 0 110 . 0 0 70.00 90.0070.10 88.97 12 0 . 0 0 15 0 . 0 0 100.00 150.00 76 . 0 0 70 . 0 0 150.00 70 . 0 0 18 4 . 5 2 130.00 130.00 130.00 130.00 130.00 130.00 62 . 5 0 62 . 5 0 100.00 130.00 130.00 50 . 0 0 25 . 0 0 75 . 0 0 47 . 8 0 183.59 10 5 . 0 0 10 5 . 0 0 130.00 30.00 83.75 15 . 0 0 5 65 5 4 2 1 3 515 511 429 427 425 508 500 500 501 413 409 40 1 51 6 524 51 2 405 2222 2216 2212 238 234 505 31 1 30 6 30 2 31 6 30 7 30 5 31 4 31 2 31 3 430 424 420 418 416 414 404 400 314 310 306 302 2223 228 30 8 30 4 0.239 Ac. 21.09 Ac. 0.452 Ac. 0.179 Ac. 0.370 Ac. 0 100 20050 Feet±1 inch = 100 feet SEPTEMBER 2021 PLANNING COMMISSION ITEM 4A405 KIMBALL AVE. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 235-1-2 Buildings Parcels City Limits Commercial Downtown Economic Development Area Industrial Institutional Mixed Use Public Parks and Recreational Residential Transitional Tax Parcel 235-1-2 Buildings Parcels City Limits Planni ng Commi ssi on Meeti ng M INUTES Wednesday, September 15, 2021, 7:00 P M Work Session 6:30P M Council Chambers Conference Room, City Hall, 114 North Broad Street WORK SE SSI ON 1.C all to Order A work session of the Planning Commission of the City of Salem, Virginia, was held in C ouncil C hambers Conference Room, C ityHall, 114 North Broad Street, at 6:30 p.m. on September 15, 2021; there being present the members of said C ommission, to wit: vicki G. Daulton, Chair; Denist P. King, Vice C hair, Reid A. Garst II, J ackson Beamer, and Neil L. C onner; together with H. Robert Light, Assistant City Manager and Deputy Executive Secretary, ex officio member of said C ommission; C harles E. Van Allman, J r., Director of Community Development, Mary Ellen Wines, Zoning Administrator, and J im H. Guynn, J r., City Attorney; and the following business was transacted: C hair Daulton called the meeting to order at 6:34 p.m. and reported that this date, place, and time had been set in order for the Commission to hold a work session. It was noted that Renee Turk, Mayor, was present at the work session. Mary Ellen Wines, Zoning Administrator, was appointed Secretary Pro Tem. 2.New Business A.Discussion items from the September Meeting Discussion of items from the September 15, 2021, regular session agenda. A discussion was held regarding the rezoning of 405 Kimball Avenue, Tax Map #235-1-2, from RMF Residential Mult-Family District with condition to RMF Residential Multi-Family District without conditions. Driveways, setbacks, and stormwater was discussed. A discussion was held regarding the request of Salem Ministers C onference C ommunity Food Pantry, contract purchaser, and Trustees God's C hurch of Deliverance and Power, property owner, for the issuance of a Use Not Provided for Permit to allow the relocation of the Salem Food Pantry to the property located at 829 Indiana Street, Tax Map #186-1-5. A discussion was held regarding the amended subdivision plan filed by Simms Proeprty, LLC , for a 7.564-acre tract known as Simms Farm Section 1. T he Director of Community Development noted that all three engineers agree that the proposed plan meets the requirements and suggested that it be approved with minor field revisions to be approved administratively by staff. It was noted that changes will be on Page C 2. Also noted to ditch along Upland Drive to prevent run off. 3.Adjournment C hair Daulton inquired if there were any other items for discussion and hearing none, adjourned the work session at 6:58 p.m. RE GU L AR SE S SI ON 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was held after due and proper notice in the C ouncil C hambers, C ity Hall, 114 North Broad Street, Salem, Virginia, at 7:00 p.m., on September 15, 2021. Notice of such hearing was published in the September 2 and 9, 2021, issues of the "Salem Times Register," a newspaper published and having general circulation in the C ity of Salem. All adjacent property owners were notified via the U. S. Postal Service. T he Commission, constituting a legal quorum, presided together with J im H. Guynn, J r., City Attorney; H. Robert Light, Assistant City Manager and Deputy executive Secretary, ex officio member of said C ommission, to wit; C harles E. Van Allman, J r., Director of Community Development; and Mary Ellen Wines, Zoning Administrator; and the following business was transacted: C hair Daulton called the meeting to order at 7:01 p.m. Mary Ellen Wines, Zoning Administrator, was appointed Secretary Pro Tem. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the August 11, 2021, work session and regular meeting. J ackson Beamer motioned C onsider acceptance of the minutes from the August 11, 2021, work session and regular meeting.. Reid Garst seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., property owner, for rezoning the property located at 405 Kimball Avenue (Tax Map # 235-1-2) from RMF Residential Multi- Family District with proffered condition to RMF Residential Multi-Family District without conditions. Staff noted the following: T he subject property consists of a .82-acre parcel located northeast of the intersection of Kimball Avenue and Pyrtle Drive. T he parcel is vacant as the former Mt. Regis C enter facility was demolished in 2018 after a fire in 2016 caused major damage to the structure. T his request is to remove the condition placed on the rezoning of 1988. T he property was rezoned from R-2 to R-4 with the proffered condition that the only R-4 use would be a human care facility (Mt. Regis C enter). Salem Building Supply, Inc. intends to develop the site into seven (7) townhomes. T he proposed use of townhomes is a by-right use in the residential multi-family district. Staff recommends approval of the request to remove the condition. Ben Crew, Balzer & Associates, 1208 C orporate Circle, Roanoke, appeared before the C ommission to present the request on behalf of PHC , Virginia, and Salem Building Supply, Inc. He noted that Brad Graham with Salem Building Supply, Inc., was also present. He stated that the request is to remove the proffered condition and allow the construction of seven townhomes in the location. A discussion was held regarding the development of the site--units will be all in one row, similar to ones constructed on East Burwell Street; one-street access on west side or loop through; drawings are conceptual at this point. It was noted that if there are more than five units, the proposal will be brought back before the C ommission for subdivision approval. No other person(s) appeared related to the request. Neil Conner motioned to approve the request of Salem Building Supply, Inc., contract purchaser, and PHC of Virginia, Inc., proeprty owner, for rezoning the property located at 405 Kimball Avenue (Tax Map #235-1-2) from RMF Residential Multi-Family District with proffered condition to RMF Residential Multi-Family District without conditions.. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B.Use Not P rov ided F or P ermit Hold public hearing to consider the request of Salem Ministers C onference Community Food Pantry, contract purchaser, and Trustees God's Church of Deliverance and Power, property owner, for the issuance of a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry to the property located at 829 Indiana Street (Tax Map # 186-1-5). Staff noted the following: T he subject property consists of a .43-acre parcel located on the northwest corner of the intersection of Indiana Street and 7th Street. T he parcel is occupied by a single- story bridk and sided structure. Much of the lot is paved for parking. T he request is for a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry. T he Pantry provides food and financial assistance to people in need. T he Pantry has been located at City-owned property at 915 Union Street where a Use Not Provided For Permit was approved by C ity Council in 2019. T he Pantry is purchasing the Indiana Street property to allow for a permanent home. T he closest bus stop is at Arch Street and the Boulevard which provides patrons utilizing Valley metro a short three block walk. Staff recommends approval. R. Carey Harveycutter, 644 J oan C ircle, C hair of the Long-Range Planning C ommittee of the Salem-Roanoke County Food Pantry, appeared before the C ommission. He stated this will be the first time the Pantry will have its own home to take care of. T he current location of the Pantry is in a city-owned structure that is to be demolished for pickle ball courts. He noted that the Pantry is open Monday through Friday 10:00 a.m. to 2:00 p.m.; there is not a large number of people present at a time--typically two to three volunteers and clients come at 15-minute intervals no more than two at a time that park where the food is taken out to the patrons after they call the Pantry. A discussion was held regarding perishable items present in the Pantry--not a lot of perishables are present and are given to clients--little to no waste. Food comes mainly from individuals, not semi-tractor trailers. T he Pantry has purchased the property. Mr. Harveycutter also noted that the Pantry also provides "snack buddies" for schools. No other person(s) appeared related to the request. Denise King motioned to approve request of Salem Ministers Conference C ommunity Food Pantry, contract purchaser, and Trustees God's C hurch of deliverance and Power, property owner, for the issuance of a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry to the property located at 829 Indiana Street (Tax Map #186-1-5).. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C .Simms F arm Section 1 Consider the request for approval of the amended subdivision plan filed by Simms Property, LLC., property owner/developer, for a 7.564 acre tract known as Simms Farm Section 1. Staff noted the following: Section 1 plans were modified to move the storm water pond into an area where it can better collect and detain the run-off from the development. T here were no changes to the layout, utilities or plat. T he only changes were to the storm water pond. Calculations were re-submitted and reviewed by staff and were found to be adequate. T he C ouncil approved bond has not changed. Staff notes that this plan meets the requirements and recommends approval. C huck Van Allman, Director of C ommunity Development, stated that the plan was reviewed by the Engineering Department, City Engineer, and himself and it is in compliance with the city and state storm water management codes. Vice C hair King reiterated that the plan absolutely meets the standards. Mr. Van Allman noted that once a land disturbing permit has been issued, inspections will begin. Inspections will be made after any major rainfall event and on a regular basis even when there hasn't been any rain. T he plan will have to be followed as laid out by the design engineer, which meets the current city and state standards. Reid Garst motioned to approve the request for approval of the amended subdivision plan filed by Simms Property, LLC , property owner/developer, for a 7.564-acre tract known as Simms Farm Section 1.. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment Meeting adjourned at 8:21 p.m. J ackson Beamer motioned adjournment. Neil C onner seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C ity Council meeting, September 27, 2021, 6:30 p.m. C ouncil C hambers, C ity Hall, 114 North Broad Street Item # 6B Date: September 27, 2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL AGENDA ITEM: SUBMITTED BY: Use Not Provided For Hold public hearing to consider the request of the Salem Ministers Conference Community Food Pantry, contract purchaser, and Trustees God's Church of Deliverance and Power, property owner, for the issuance of a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry to the property located at 829 Indiana Street (Tax Map # 186-1-5). Advertised in the September 9 and 16, 2021 issues of the Salem Times-Register. Mary Ellen Wines, CZA CFM Zoning Administrator SUMMARY OF INFORMATION: SITE CHARACTERISTICS: Zoning: RSF Residential Single-Family District Land Use Plan Designation: Residential Existing Use: Vacant (formerly religious assembly) Proposed Use: Salem Food Pantry The subject property consists of a .43-acre parcel located on the northwest corner of the intersection of Indiana Street and 7th Street. The parcel is occupied by a single-story brick and sided structure. Much of the lot is paved for parking. This request is for a Use Not Provided For Permit to allow the relocation of the Salem Food Pantry. The Pantry provides food and financial assistance to people in need. The Pantry has been located at City owned property 915 Union Street where a Use Not Provided For Permit was approved by City Council in 2019. The Pantry is purchasing the Indiana Street property to allow for a permanent home. The closest bus stop is at Arch Street and the Boulevard which provides patrons utilizing Valley Metro a short three block walk. STAFF RECOMMENDATION: Staff recommends approval. Item # 6C Date: 9/27/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: September 27, 2021 AGENDA ITEM: Resolution of support for Apperson Drive Bridge Replacement project. SUBMITTED BY: Chuck VanAllman, Director of Community Development SUMMARY OF INFORMATION: The Apperson Drive Bridge Replacement project is a project that will replace the superstructure and repair the substructure of the bridge over the Roanoke River on Apperson Drive. This project will also add a 10-foot-wide multi-use trail on the bridge that is part of the Roanoke River Greenway system. This project has several funding sources attached to it already but requires additional funds to complete the project. The City is applying for Revenue Sharing funds and the resolution of support from City Council is required by VDOT for the Revenue Sharing application. FISCAL IMPACT: The City will be responsible for 50% of the funding it receives from Revenue Sharing grants. STAFF RECOMMENDATION: Staff recommends approval of this resolution of support, as it is required to accompany the Revenue Sharing funding application. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, SEPTEMBER 27, 2021: RESOLUTION # 1410 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA AS AN ENDORSEMENT OF APPERSON DRIVE BRIDGE REPLACEMENT PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation (VDOT) to establish a project in the City of Salem. NOW, THEREFORE, BE IT RESOLVED, that City of Salem requests the Commonwealth Transportation Board to establish a project for the construction of APPERSON DRIVE BRIDGE REPLACEMENT project. BE IT FURTHER RESOLVED THAT: The City of Salem hereby agrees to provide its share of the total cost for preliminary engineering, right-of-way, and construction of this project in accordance with the project financial documents subject to appropriation. BE IT FURTHER RESOLVED THAT: The City of Salem hereby agrees to enter into a project administration agreement with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state, and local requirements for design, right- of-way acquisition, and construction of the project. BE IT FURTHER RESOLVED THAT: The City of Salem will be responsible for maintenance and operating costs of the facility as constructed unless other arrangements have been made with VDOT. BE IT FURTHER RESOLVED THAT: If the City of Salem subsequently elects to cancel the project, the City of Salem hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The City of Salem also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration or VDOT. BE IT FURTHER RESOLVED THAT: The Council of the City of Salem hereby grants authority for the City Manager to apply for funds and execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution #1410 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on September 27, 2021. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: The Council of the City of Salem, voted unanimously to adopt attached Resolution #1410 Given under my hand this day of . Clerk Item # 6D Date: 9/27/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: September 27, 2021 AGENDA ITEM: Resolution of support for Franklin Street Improvements project. SUBMITTED BY: Chuck VanAllman, Director of Community Development SUMMARY OF INFORMATION: The Franklin Street Improvements project is part of the Capital Projects, and is being designed to improve the road width, sight distance, and other safety issues along Franklin Street. The City is applying for Revenue Sharing funds and the resolution of support from City Council is required by VDOT for the Revenue Sharing application. FISCAL IMPACT: The City will be responsible for 50% of the funding it receives from Revenue Sharing grants. STAFF RECOMMENDATION: Staff recommends approval of this resolution of support, as it is required to accompany the Revenue Sharing funding application. IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, SEPTEMBER 27, 2021: RESOLUTION #1411 A RESOLUTION FOR THE COUNCIL OF THE CITY OF SALEM, VIRGINIA AS AN ENDORSEMENT OF FRANKLIN STREET IMPROVEMENTS PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation (VDOT) to establish a project in the City of Salem. NOW, THEREFORE, BE IT RESOLVED, that City of Salem requests the Commonwealth Transportation Board to establish a project for the construction of FRANKLIN STREET IMPROVEMENTS project. BE IT FURTHER RESOLVED THAT: The City of Salem hereby agrees to provide its share of the total cost for preliminary engineering, right-of-way, and construction of this project in accordance with the project financial documents subject to appropriation. BE IT FURTHER RESOLVED THAT: The City of Salem hereby agrees to enter into a project administration agreement with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state, and local requirements for design, right- of-way acquisition, and construction of the project. BE IT FURTHER RESOLVED THAT: The City of Salem will be responsible for maintenance and operating costs of the facility as constructed unless other arrangements have been made with VDOT. BE IT FURTHER RESOLVED THAT: If the City of Salem subsequently elects to cancel the project, the City of Salem hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The City of Salem also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration or VDOT. BE IT FURTHER RESOLVED THAT: The Council of the City of Salem hereby grants authority for the City Manager to apply for funds and execute project administration agreements, as well as other documents necessary for approved projects. Adopted: Attest: Clerk Mayor In my capacity as the duly appointed Clerk of the City of Salem, I hereby certify that Resolution #1411 which is hereto attached, was adopted at a duly called and constituted meeting of the City of Salem held at Salem City Hall Council Chambers on September 27, 2021. Said meeting was called to order by at with the following members present who remained in attendance throughout and constituted a quorum: The Council of the City of Salem, voted unanimously to adopt attached Resolution #1411. Given under my hand this day of . Clerk