HomeMy WebLinkAbout9/13/2021 - City Council - Agenda -Regular
Ci ty Council Meeting
AGENDA
Monday, September 13, 2021, 6:30 PM
T here will b e no Work S ession for the S eptember 13, 2021 meeting.
R egular S es sion 6:30 P.M. C ounc il C hambers, C ity Hall, 114 North Broad S treet, S alem, Virginia 24153
WORK SE SSI ON
A.No Work Session
RE GU L AR SE S SI ON
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Citizen Comments
C omments from the public, limited to five minutes, on matters not already having a public hearing
component that same meeting. T he following have signed up to speak at this meeting:
(1) J ohn Breen, 142 Bogey Lane, Salem, VA 24153
(2) Tommy Faigle, 100 Kimball Avenue, Salem, VA 24153
B.Minutes
C onsider acceptance of the minutes for the August 23, 2021, Work Session and Regular Meeting
minutes and the September 2, 2021, Special Meeting minutes.
5.Old Business
A.Amendment to the Zoning Ordinance
C onsider ordinance on second reading for rezoning a portion of the property of Layman C andy
C ompany, Inc., contract purchasers, and Lewis-Gale Medical Center, LLC , property owner, located
at 2105 Apperson Drive (Tax Map # 281-1-2) from BC D Business Commerce District to LM
Light Manufacturing District. (Approved on first reading at the August 23, 2021 meeting.)
B.Amendment to the Zoning Ordinance
C onsider ordinance on second reading for rezoning a portion of the property of Roanoke C ollege
Trustees, property owner, located at 232 North Broad Street (Tax Map # 87- 7-7), from C UD
C ollege and University District to RSF Residential Single-Family District. ( Approved on first
reading at the August 23, 2021 meeting.)
6.New Business
A.Salem City School Board
Hold a public hearing and receive views of citizens and candidates regarding the appointment to
fill the expiring terms for Nancy Bradley and Teresa Sizemore-Hernandez (as advertised in the
September 2, 2021, issue of the Salem-Times Register.)
B.P ublic Comment Rules
C onsideration of any potential changes Council would like to make in the City’s current adopted
public comment procedures at Council meetings.
C .Appropriation of F unds
C onsider request to amend the School Grants Fund as approved by the School Board on August
10, 2021. Audit - Finance Committee
D.T he Village at North Mill - P hase 4
C onsider setting bond for physical improvements and erosion and sediment control for T he Village
at North Mill - Phase 4. Audit - Finance Committee
E.Amend F inancing Agreement for 2004 B orrowing
Receive report and approve Resolution 1407 to amend financing agreement with Virginia Resource
Authority for 2004 borrowing. Audit - Finance Committee
F.Reimbursement Resolution
Receive report and consider adoption of Resolution 1408 authorizing reimbursement from proposed
fiscal year 2022 borrowing. Audit - Finance C ommittee
G.B oards and Commissions
C onsider appointments to various boards and commissions.
7.Adjournment
Audit-Finance Committee Meeting, September 9, 4:00 p.m., City Manager's Conference Ro om, 114 N. Broad Street, Salem
Item #4B
Date: September 13, 2021
Item # 5A
9-13-21
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Amendment to the Zoning Ordinance
Consider ordinance on second reading for rezoning a
portion of the property of Layman Candy Company, Inc.,
contract purchasers, and Lewis-Gale Medical Center, LLC,
property owner, located at 2105 Apperson Drive (Tax Map
# 281-1-2) from BCD Business Commerce District to
LM Light Manufacturing District. Approved on first reading
at August 23, 2021 Council meeting.
SUBMITTED BY: Benjamin W. Tripp, AICP, CEcD, City Planner
SUMMARY OF INFORMATION:
Zoning: BCD Business Commerce District
Future Land Use Plan Designation: Commercial
Existing Use: Vacant, Storage and Warehousing
Proposed Use: Warehousing and Distribution
The subject property consists of a single parcel of approximately 9.7 acres (noted as Tract A1
on the attached draft subdivision plat provided for reference), located along the north
side of Apperson Drive, adjacent to the Eastern City Limits. It is occupied by a single,
llarge building that was part of the original shopping center and most recently used as
offices, a technical college, and as storage. This building is being subdivided off
separately, so the request only applies to this tract.
SUMMARY OF PROPOSED CHANGES;
The owner of the property is requesting that the large building and its tract be rezoned to
Light Manufacturing in order to allow the relocation and growth of their warehousing and
distribution business. The applicant states that this new location will enable them to add
product lines, increase sales significantly, and that they intend to add one hundred new
employees in the next five years as they grow.
FISCAL IMPACT:
Allowing an existing business to expand and to hire a large number of employees will produce
a positive fiscal impact.
STAFF RECOMMENDATION:
Staff recommends approval.
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING
DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY
OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110,
Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district
boundary lines be amended in the following particular and no other, viz:
That the following described property in the City of Salem of Layman Candy Company, Inc.,
contract purchasers, and Lewis-Gale Medical Center, LLC, property owner, being a portion of the
property located at 2105 Apperson Drive (Tax Map # 281-1-2) be and the same is hereby changed
from BCD Business Commerce District to LM Light Manufacturing District.and the map referred to
shall be changed in this respect and no other, said property being described as follows:
BEGINNING AT A POINT ON THE NORTH LINE OF APPERSON DRIVE, 1,926'± EAST OF COOK DRIVE;
THENCE N 08°08'12" E A DISTANCE OF 291.17' TO A POINT; THENCE N 81°51'48" W A DISTANCE OF
240.00' TO A POINT; THENCE S 08°08'12" W A DISTANCE OF 247.84' TO A POINT; THENCE S 02°33'57" W
A DISTANCE OF 23.71' TO A POINT; THENCE N 88°05'10" W A DISTANCE OF 48.24' TO A POINT; THENCE
N 06°18'09" E A DISTANCE OF 87.06' TO A POINT; THENCE N 16°07'24" E A DISTANCE OF 46.38' TO A
POINT; THENCE N 08°08'12" E A DISTANCE OF 98.84' TO A POINT; THENCE N 65°51'34" W A DISTANCE
OF 22.17' TO A POINT; THENCE N 24°09'00" E A DISTANCE OF 228.95' TO A POINT; THENCE N 81°48'26"
W A DISTANCE OF 50.95' TO A POINT; THENCE N 16°47'52" W A DISTANCE OF 29.11' TO A POINT;
THENCE N 08°11'34" E A DISTANCE OF 100.59' TO A POINT; THENCE N 81°53'06" W A DISTANCE OF
19.41' TO A POINT; THENCE N 08°06'54" E A DISTANCE OF 59.80' TO A POINT; THENCE N 81°48'29" W A
DISTANCE OF 91.89' TO A POINT; THENCE N 24°09'00" E A DISTANCE OF 200.16' TO A POINT; THENCE S
81°52'00" E A DISTANCE OF 644.78' TO A POINT; THENCE S 08°08'00" W A DISTANCE OF 125.76' TO A
POINT; THENCE S 81°48'26" E A DISTANCE OF 24.41' TO A POINT; THENCE S 08°11'34" W A DISTANCE OF
284.31' TO A POINT; THENCE N 81°52'00" W A DISTANCE OF 24.12' TO A POINT; THENCE S 08°08'00" W
A DISTANCE OF 324.90' TO A POINT; THENCE N 81°52'00" W A DISTANCE OF 175.24' TO A POINT;
THENCE S 08°08'00" W A DISTANCE OF 126.93' TO A POINT; THENCE WITH A CURVE TURNING TO THE
LEFT WITH AN ARC LENGTH OF 26.19', WITH A RADIUS OF 1949.86', WITH A CHORD BEARING OF N
77°40'33" W, WITH A CHORD LENGTH OF 26.19' TO A POINT; THENCE N 12°59'15" E A DISTANCE OF
3.50' TO A POINT; THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 84.53',
WITH A RADIUS OF 1628.58', WITH A CHORD BEARING OF N 78°40'20" W, WITH A CHORD LENGTH OF
84.52' TO A POINT; WHICH IS THE POINT OF BEGINNING, CONTAINING 423,171 SQUARE FEET, 9.7147
ACRES, BEING A PORTION OF TAX PARCEL 281-1-2 AND LYING IN THE CITY OF SALEM, VIRGINIA.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
1. Applicant(s):
PETITION FOR ZONING AMENDMENT (REZONING)
City of Salem Community Development Departm ent
----senjamin W~ Tripp, AIC P: City Planner
Email : btriDe@salemva .gov
Telephone: 540-375-3032
Layman Candy Co, Inc.
P.O. Box 1015 Salem, VA 24153
2. Legal Owner(s) of property requested to be rezoned:
Lewis-Gale Medical Center, LLC c/o Real Estate Department
3. Location of Property:
Address : 2105 Apperson Drive Sa lem, VA 24153
Subdivision: Plat Book 8. Page 25 . Slide 160
Official Tax Map Number: Portion of Tax Parcel: 281-1-2
4. Characteristics of Property:
Size (Acreage): 9.42 +/-Acres
Deed Restrictions: .....!..!n/~aL-.-------------------------
Present Use : Currently Vacant I Previous Business School
5. Zoning Classificat ion:
Present Zoning: . BCD -Business Commerce District
Proposed Zoning : LM -Light Manufacturing
Land Use Des ignation : Future Land Use Map Indicates as Commercial
6. Reason(s) for Rezoning Request (Including proposed use):
See Attached Narrative
7. Agent(s) or representative(s) of property owner(s): (Specify interest)
Balzer & Associates, Inc. c/o Ben Crew
Mailing Address : 1208 Corporate Circle Roanoke. VA 24018
Telephone Number: ....:5!.!:4:u!.!. . .1-1,,,1-...w.w.w.11t..-----------------~----
8. Affidavit:
A. The unders igned person certifies that this petition and the forego ing answers, statements, and other information
herewith submitted are in all respects true and correct to the best of their knowledge and belief, Also, the
pet itioner understands that a "N~tice of Zoning Request" sign will be posted on the property by the City . £ . ~~~.,4-L--~~---Date : 4;/XJ/,;<IJ.:t I
Applicant Phone N
Owner Signature: ..g__.£.µ~:-=--~'-'---~c...L.:------Date : Ct.> ~ :1-t(
0 I t t . icho s L Paul, Vice Pre sident of Lewis-Ga le Medical Center, LLC Wner n eres In rO rty.__..1"1.l::00..1J1.%,,..owwine...,rs1.111ohipui.in .... ter""'es.._t -----------------
Owne r Maili ng Address: One Park Plaza . Nashville. TN 37203 • Attn · vice presjdeot. Real Estate
Owner Telephone Number: -'=e1=sl.-344-..;..;s=9a=2'---------------------
July 1, 2021
Mr. Jay Taliaferro
City Manager - City of Salem
21 South Bruffey Street
Salem, VA 24153
RE: 2105 Apperson Drive – Salem, VA 24153
Portion of Tax Parcel 281-1-2
Rezoning Request
Dear Mr. Taliaferro,
Layman Candy Co. Inc. (Contract Purchaser/Applicant) “Layman” are providing official application,
supporting documents, and associated fees required to request a Rezoning of a portion of tax parcel 281-1-
2, from Business Commerce District (BCD) to Light Manufacturing District (LM). The proposed zoning
will allow for Layman candy Company to relocate within the City of Salem to continue and expand business
operations within a currently vacant and larger facility. This zoning request supports the growth objectives
and business direction outlined below.
Business Update:
The purchase by Layman Candy Company, Inc (DBA Layman Distributing) of 2105 Apperson Drive; Salem,
VA; 24153 (Site) and the subsequent rezoning to Light Manufacturing will have the following impacts on
Layman Candy Company’s business:
• Growth Opportunity – Allow Layman Distributing to expand business through additional capacity
for products carried, services provided, and the employees necessary to sustain business
expansion. Our reported Sales for 2020 were $289,000,000. With the additional capacity gained
with this site, we foresee that we can grow our sales to at least $500,000,000 in the next 5 years
• Service Area – Layman currently service Virginia, North Carolina, and West Virginia. Additional
capacity at Site will allow Layman Distributing to begin servicing Tennessee, Kentucky,
Washington, DC, Maryland, and South Carolina. All these new areas would be serviced out of
Salem, VA Site with satellite operations added in outlying areas as needed
• Expansion through acquisition – Given the recent consolidation in the Convenience Store and Food
Service Distribution industry, Layman has plans to purchase other distributors with owners who are
eager and ready to sell their business to Layman. Layman has a proven track record growth via
acquisition based on Layman’s recent purchases of the following Distributors:
o Patrick Wholesale (Honaker, VA) – 2009
o Sterling Grocery (Princeton, WV – 2018
o Reidsville Grocery (Reidsville, NC) – 2019
• Other Growth opportunities
o Food Service Distribution – Layman receives contact all the time to service more restaurants
in the Roanoke Valley area and beyond, and this site’s additional capacity will allow us
expand our refrigeration capabilities required to bring on additional Food Service Customers
o College and University Distribution – Layman recently have begun servicing several local
colleges, and we see this as a profitable area of growth as these locations require a more
diverse product mix that additional capacity will allow us to stock
• Job Creation – Layman currently employs 110 people of which 80 live in the Roanoke Valley and
surrounding communities. We plan to hire an additional 100 employees in the next 5 years to
support the company’s growth
• Site Improvement – Layman’s plans for this site include demolition of existing interior office space
and conversion to warehousing operations.
• Investment – our plans include investing over 1M into the property that includes design services,
demolition, tenant upfit, modern signage, IT infrastructure, and product warehouse improvements
(Additional fixtures, refrigeration, racking, etc.)
Existing Conditions:
The overall tax map parcel includes multiple buildings with various users and uses. The portion being
requested to be rezoned and indicated on the plat including a large existing building which will be
renovated, large parking lot between the building and Apperson drive, and additional parking/service area
on the northside of the existing building. This is the last parcel to the East prior to crossing the corporate
limits into the City of Roanoke, VA. The property has frontage on the public right of way of Apperson
Drive. Existing utility services are currently in place and they will be upgraded or modified as necessary to
facilitate the new user.
Comprehensive Development Plan & Summary:
This project is in conformance with many of the Goals, Strategies, and Objectives as defined in the City of
Salem’s Comprehensive Plan. This proposed use revitalizes a previously vacant building and converts it to
an active location for a business with a local proven track record. The future land use plan designates this
parcel as commercial. The proposed zoning designation of LM is appropriate for this core building with
the surrounding properties being zoned Highway Business District (HBD) and Heavy Manufacturing
District (HM).
Sincerely,
Benjamin T. Crew
Associate
AG - Agriculture District
BCD - Business Commerce District
CBD - C ommuni ty Business District
CUD - C ollege/U niversity District
DBD - D owntow n Business District
HBD - H ighway Business District
HBD/HM - Highw ay Business/Heavy Manufacturing District
HBD/LM - Highw ay Business/Li ght Manufacturing District
HM - Heavy Manufactur ing Distr ict
LM - Light Manufacturing District
LM/HM - Light M anufacturing/Heavy Manufacturing District
MHP - M anufactured Home Par k District
PUD - Planned Unit District
RB - Residential Business District
RMF - Residential Multi-Family District
RMF/RB - Residential Multi-Family/Residential Business District
RSF - Residential Single Family District
RSF/HBD - Residential Single/Highway Business District
RSF/LM - Residential Single Family/Light Manufacturing
RSF/RB - Residential Single Family/Residential Business District
RSF/RMF - Residential Single Family/Residential Multi-Family District
RSF/TBD - Residential Single Family/Transitional Business District
TBD - Transitional Business District
EXISTING ZONING FUTURE LAND USE
Apperson Drive
(LeeHighway)
HRT of Roanoke,Inc.,PB 8,PG 25
Lewis-Gale Building Corp.Plat,PB 4,PG82A
A
B
80
30' EASEMENT
City of Salem
City of Roanoke
City of Roanoke
City of Salem
1
2
2.1
3
2-1
165.99
118.09
116.56
29.50
18.83 48.23
29.50317.73
349.45 126.93
150.00
144.80
151.64
254.79
300.00
746.61
922.59
320.00
1183.04
683.11
157.00
933.14
869.29
1
2103
2171
2105-2107-2109-2111-2115-21172119-2121-2131-2141-2155-2157-2159
2041-2043 Apperson Dr
2085
4.924 Ac.
0.948 Ac.
0.4747 Ac.
19.67 Ac.
0 100 20050
Feet±1 inch = 110 fe et AUGUST 2021 PLANNING COMMISSION ITEM 4A
2105 APPERSON DR.
CITY OF SALEM
Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032
Tax Parcel 281-1-2 Buildings Parcels City Limits
Comme rcia l
Dow ntown
Econo mic De velopme nt A rea
In dus trial
In stitutio na l
Mixed Use
Public Pa rks and R ecre atio na l
Reside ntia l
Tran sitio nal
Ta x Parcel 281 -1-2 Bu ildings Pa rce ls City Limits
LEGAL DESCRIPTION
BEGINNING AT A POINT ON THE NORTH LINE OF APPERSON DRIVE, 1,926'± EAST OF COOK
DRIVE;
THENCE N 08°08'12" E A DISTANCE OF 291.17' TO A POINT;
THENCE N 81°51'48" W A DISTANCE OF 240.00' TO A POINT;
THENCE S 08°08'12" W A DISTANCE OF 247.84' TO A POINT;
THENCE S 02°33'57" W A DISTANCE OF 23.71' TO A POINT;
THENCE N 88°05'10" W A DISTANCE OF 48.24' TO A POINT;
THENCE N 06°18'09" E A DISTANCE OF 87.06' TO A POINT;
THENCE N 16°07'24" E A DISTANCE OF 46.38' TO A POINT;
THENCE N 08°08'12" E A DISTANCE OF 98.84' TO A POINT;
THENCE N 65°51'34" W A DISTANCE OF 22.17' TO A POINT;
THENCE N 24°09'00" E A DISTANCE OF 228.95' TO A POINT;
THENCE N 81°48'26" W A DISTANCE OF 50.95' TO A POINT;
THENCE N 16°47'52" W A DISTANCE OF 29.11' TO A POINT;
THENCE N 08°11'34" E A DISTANCE OF 100.59' TO A POINT;
THENCE N 81°53'06" W A DISTANCE OF 19.41' TO A POINT;
THENCE N 08°06'54" E A DISTANCE OF 59.80' TO A POINT;
THENCE N 81°48'29" W A DISTANCE OF 91.89' TO A POINT;
THENCE N 24°09'00" E A DISTANCE OF 200.16' TO A POINT;
THENCE S 81°52'00" E A DISTANCE OF 644.78' TO A POINT;
THENCE S 08°08'00" W A DISTANCE OF 125.76' TO A POINT;
THENCE S 81°48'26" E A DISTANCE OF 24.41' TO A POINT;
THENCE S 08°11'34" W A DISTANCE OF 284.31' TO A POINT;
THENCE N 81°52'00" W A DISTANCE OF 24.12' TO A POINT;
THENCE S 08°08'00" W A DISTANCE OF 324.90' TO A POINT;
THENCE N 81°52'00" W A DISTANCE OF 175.24' TO A POINT;
THENCE S 08°08'00" W A DISTANCE OF 126.93' TO A POINT;
THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 26.19', WITH A RADIUS
OF 1949.86', WITH A CHORD BEARING OF N 77°40'33" W, WITH A CHORD LENGTH OF 26.19' TO
A POINT;
THENCE N 12°59'15" E A DISTANCE OF 3.50' TO A POINT;
THENCE WITH A CURVE TURNING TO THE LEFT WITH AN ARC LENGTH OF 84.53', WITH A RADIUS
OF 1628.58', WITH A CHORD BEARING OF N 78°40'20" W, WITH A CHORD LENGTH OF 84.52' TO
A POINT;
WHICH IS THE POINT OF BEGINNING,
CONTAINING 423,171 SQUARE FEET, 9.7147 ACRES, BEING A PORTION OF TAX PARCEL 281-1-2
AND LYING IN THE CITY OF SALEM, VIRGINIA.
Planning Commission Meeting
MINUTES
Wednesday, August 11, 2021, 7:00 PM
Work Session, 6:00PM Council Chambers Conference Room
Regular Session, 7:00PM Council Chambers
WORK SESSION
1. Call to Order
A work session of the Planning Commission of the City of Salem, Virginia, was held in
Council Chambers Conference Room, City Hall, 114 North Broad Street, at 6:00 p.m., on
August 11, 2021, there being present the members of said Commission, to wit: Vicki G.
Daulton, Chair; Denise P. King, Vice Chair, Reid A. Garst II, N. Jackson Beamer, and Neil L.
Conner; together with H. Robert Light, Assistant City Manager and Deputy Executive
Secretary, ex officio member of said Commission; Charles E. Van Allman, Jr., Director of
Community Development, Mary Ellen Wines, Zoning Administrator; Benjamin W. Tripp,
City Planner; and Christopher Dadek on behalf of City Attorney Jim H. Guynn, Jr.; and the
following business was transacted:
Whereas Chair Daulton called the meeting to order at 6:05 p.m. and reported that this
date, place, and time had been set in order for the Commission to hold a work session; and
Whereas Mr. Tripp discussed the change in format of the agenda; and
Whereas a discussion was held regarding moving item 4E to 4A; and
Whereas Vice-Chair King stated that there was an error on page 2 of the minutes of the
July 14, 2021, regular session. Susan Menee should be spelled Susan Mini; and
Whereas Mr. Tripp acknowledge the presence of Mrs. Anne-Marie Green at the work
session; and
2. New Business
A. Discussion item from the September meeting
Rezoning of 405 Kimball Avenue, Tax Map # 235-1-2 from RMF, Residential
Multi-Family District with condition to RMF, Residential Multi-Family District
without conditions.
Whereas Mr. Tripp introduced an item scheduled for the September regular
session meeting. 405 Kimball Avenue rezoning to remove the condition that the
only use allowed is that of a human care facility. He explained that the contract
purchasers would like to build townhomes; and
B. Discussion items from the August Meeting
Discussion of items from the August 11, 2021, regular session agenda.
Whereas Mr. Tripp introduced the Apperson Drive rezoning item explaining that
neighbors from the City of Roanoke planned to appear at the meeting tonight to discuss
traffic issues and truck access. Commissioner Conner asked if staff had a
recommendation regarding this item. Mr. Tripp replied that staff would recommend
approval. That Mr. Light and the Economic Development Office had been working with
the contract purchasers for some time trying to find a suitable location for their
expansion; and
Whereas Mr. Tripp introduced the North Broad Street rezoning item explaining that
the College wanted to rezone a portion of the property to allow for the construction of a
residential single-family dwelling. He further explained that it is not known at this time
if the College would build and use for faculty or sell the lot. Ms. Wines clarified that
the buffer yard between the existing parking lot and the vacant lot would remain; and
Whereas Mr. Tripp introduced the Village at North Mill Phase Four item explaining
that the first plat with the red markings was the preliminary plat that staff comments on
and returns to the engineers for correction and that the second plat with no markings is
the final plat. He further explained that both the plat and the plan have been through staff
review and have been approved; and
Whereas Mr. Tripp introduced the Calhoun Townhomes item explaining that an
update plat was sent notating that the adjacent alley was now shown as an eighteen-foot
alley and not a public alley due to the indeterminate ownership of the alley. Ms. Wines
explained that the facades facing Calhoun are actually the rear of the townhomes but will
appear, from the street, as front facades. Chair Daulton inquired if there would be
driveways onto Calhoun and Ms. Wines responded that there would be no individual
driveways onto a right-of-way that there will be one access onto Calhoun and one on
Chestnut: and
Whereas Mr. Tripp introduced the 401 South Market Street item stating that this
history of this property makes it a good candidate for the Historic Register and that it
also is a good contender for the State and National Registers as well. Ms. Wines
explained that there is a condition on the property that it would be used for only a
masonic temple and that would have to be removed prior to the petitioners making any
changes to the property; and
3. Adjournment
Whereas Chair Daulton inquired if there were any other items for discussion and
hearing none, adjourned the work session at 6:46 p.m.
REGULAR SESSION
1. Call to Order
A regular meeting of the Planning Commission of the City of Salem, Virginia, was
held after due and proper notice in the Council Chambers, City Hall, 114 North Broad
Street, Salem, Virginia, at 7:00 p.m., on August 11, 2021. Notice of such hearing was
published in the July 19 and August 5, 2021, issues of the "Salem Times Register", a
newspaper published and having general circulation in the City. All adjacent property
owners were notified via the U. S. Postal Service.
The Commission, constituting a legal quorum, presided together with Christopher
Dadek on behalf of Jim H. Guynn, Jr., City Attorney; Assistant City Attorney; Rob Light,
Assistant City Manager; Charles E. Van Allman, Jr., Director of Community Development;
Benjamin W. Tripp, City Planner; and Mary Ellen Wines, Zoning Administrator; and the
following business was transacted:
Chair Daulton called the hearing to order at 7:00 p.m.
2. Pledge of Allegiance
3. Consent Agenda
A. Minutes
Consider acceptance of the minutes from the July 14, 2021, work session and
regular meeting.
Denise King motioned acceptance of minutes from the July 14, 2021, work session
and regular meeting as amended. Neil Conner seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
4. New Business
Jackson Beamer motioned to move Item 4E to 4A. Reid Garst seconded the
motion.
Ayes: Beamer, Conner, Daulton, Garst, King
A. Salem Historic Registry
Consider petition from JASS Properties, Inc., for inclusion in the Salem Historic
Registry of the property located at 401 South market Street (Tax Map # 145-10-2).
Staff noted the following:
This building was originally erected in 1918 for Dr. William Rufus Brown, an
important figure in Salem’s African American Water Street community, and the
town’s only African American doctor at the time. Dr. Brown was also an active
member of the John Wesley Methodist Church, the NAACP, YMCA, and the
Salem/Roanoke County Civic League. He also helped to build Carver High School.
The building later served as "Mae's Inn," a prominent restaurant in Salem's then
segregated African American community owned by Ethel May Myers Whitfield.
After the restaurant was sold in the late 1950s it became a Masonic lodge (Salem
Lodge 120).
On June 17, 2021, the Virginia Department of Historic Resources deemed this
property to be eligible for nomination to the National Register of Historic Places and
the Virginia Landmarks Register.
This property meets Criteria B and D for inclusion on the registry. Staff
recommends approval.
Shirley Everette, 1239 Wildwood Road, Salem, appeared before the Commission to
speak on behalf of the request; she handed the Commission a presentation on the
property. She stated that the history came to light with the support of Mike Pulice, Mike
Stevens, Benjamin Tripp, Francine Ferguson, John Long, Benita VanCleave, clerk in the
Real Estate Office, and the trustees of the Masonic Lodge. The building originally served
as an apartment building for Dr. William Rufus Brown who died in 1964. Dr. Brown
came to Salem after migrating from Trinidad in 1911 as a physician. Mrs. Everette stated
that she and her twin sister lived in the building when they first came to Salem. She went
on to discuss more history of the structure and shared photos with the Commission.
Neil Conner motioned to approve petition from JASS Properties, Inc., for inclusion in the
Salem historic Registry of the property located at 401 South Market Street (Tax Map
#145-10-2). Denise King seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Layman Candy Company, Inc.,
contract purchasers, and Lewis-Gale Medical Center, LLC, property owner, for rezoning
a portion of the property located at 2105 Apperson Drive (Tax Map # 281-1-2) from
BCD Business Commerce District to LM Light Manufacturing District. Staff noted the
following:
The subject property consists of a single parcel of approximately 9.4 acres, located
along the north side of Apperson Drive, adjacent to the Eastern City Limits. It is
occupied by a single large building that was part of the original shopping center, but
which was most recently used as offices, a technical college, and as storage. This
building is being subdivided off separately, so the request only applies to it.
The owner of the property is requesting that the large building and its tract be
rezoned to Light Manufacturing in order to allow the relocation and growth of their
warehousing and distribution business. The applicant states that this new location will
enable them to add product lines, increase sales significantly, and that they intend to
add one hundred new employees in the next five years as they grow. Staff recommends
approval.
Ben Crew with Balzer and Associates, 1208 Corporate Circle, Roanoke, appeared
before the Commission on behalf of Layman Candy Company. He noted that Glenn
Bowe, Vice President of Layman Candy Company was also present. He stated that it is an
exciting time for Layman Candy Company and the rezoning will allow them to relocate
the business from West Main Street to this currently vacant and larger facility off of
Apperson Drive. The relocation will also allow the company to work on the growth
projection for the next five years, which are outlined in the narrative provided with the
request.
A discussion was held regarding tractor trailer/truck traffic to and from the site--
tractor trailers deliver goods, box trucks then distribute goods. Number varies, but
possibly ten trucks a day typically more in the early morning.
Glenn Bowe, Vice President of Layman Candy Company, 1630 West Main Street,
Salem, appeared before the Commission to help explain truck traffic, egress, etc. with
Ben Crew.
A discussion was held regarding the travel path for the trucks--the standard is for all
truck traffic to use the signalized intersection, which is a controlled access point. Trucks
will then go to the back of the building to the loading docks where the majority of the
trucks will be located to do unloading and reloading. It was noted that employees will
park in the front of the building; there are two main shifts of employees--7 a.m. to 4 p.m.
is the main shift and a shift that comes in at 6 a.m. and works until finished. Initially
there will be less than 50 employees working at one time. It was also noted that the way
the property is being subdivided there will be a property owners' association and it will
have cross access easements to ensure that the main parcel and all out parcels are
covered from an access and maintenance standpoint.
The Director of Community Development noted that there are more conflict points
on West Main Street where you can have traffic problems in addition to overflow
traffic from Interstate 81 compared to Apperson Drive where it is a clear intersection
with less conflict points.
Bill Turner, 1302 Belle Aire Lane, Roanoke, VA, appeared before the Commission
and stated that his property is in the City of Roanoke, but if overlooks the property. He
stated that he has lived here for almost three years and the main shopping center has been
vacant, but Lewis Gale Hospital has been a very good neighbor. He reviewed the history
of the businesses that he remembers being in the property over the years. He stated that
the notice that was sent out stated that the address of the property is 2105 Apperson Drive
and he drove down the property and could not find that address on the main shopping
center building. He stated that 2105 Apperson Drive is located on what he considers a
"strip mall" perpendicular to Wendy's, which is not large enough to house a candy store
much less a distribution center. He spoke with the Zoning Administrator regarding the
address issue, and the truck traffic to the property. He stated that he is concerned about
the truck traffic coming to and from the property. He further stated that he received a call
from Sergeant Beard with the Salem Police Department regarding the truck traffic to and
from the property. The concerns he addressed with Sergeant Beard were regarding trucks
entering the property by the former Sakura Restaurant, site distance, truck traffic
blocking the entrance to Wendy's, truck traffic going in front of the Small Steps Day Care
Center, etc. He stated that there is another entrance, but it is privately owned.
Chair Daulton asked that Mr. Crew and Mr. Bowe address Mr. Turner's concerns.
A discussion was held regarding the address issue of the notice. It was noted that
the description of the property to be rezoned is noted by the meets and bounds of what
is being rezoned. It was further noted that the address listed is the "master" number of
the tax parcel.
Jeff Cheater, 1305 Belle Aire Lane, Roanoke, appeared before the Commission. He
stated that he looked the property up and there are four buildings on the property with the
same parcel number. He questioned what building on the property is being rezoned.
The Zoning Administrator stated that the building in the back, which is the one
requesting the rezoning, will be subdivided into its own tax parcel at a later date.
Mr. Cheater stated that he feels that the truck traffic should have been addressed in
the initial presentation.
Chair Daulton stated that is why the Commission asked specific questions regarding
the truck traffic.
Chair Daulton again asked Mr. Crew and Mr. Bowe to address the traffic concerns.
Mr. Crew stated that Lewis-Gale is the seller and does not have any concerns with
there being a conflict of users; therefore, he does not see there is a concern. It was noted
that Lewis-Gale is also a landlord to other businesses located on the parcel. He stated
that the majority of the truck traffic should be dissipated by 8 a.m. and there will not be
a multitude of tractor trailers coming to and from the property, it will be approximately
ten in-bound tractor trailers a day; one out-bound tractor trailer a day going to North
Carolina, and ten plus or minus box trucks per day for "regional" delivery. He further
stated that he feels that the businesses will be able to work together. The Virginia
Varsity Storage access is private and is not connected to the development. He noted that
it is a standard operational procedure by Layman Candy Company that truck traffic is to
use a signalized intersection to access the property.
A discussion was held regarding tractor trailer and truck traffic loading, unloading
and turning radius in the back of the building, and the number of vehicles coming and
going from the property. The location of truck traffic near the daycare center--it was
noted that there is a designated turn-in area for the daycare; therefore, the truck traffic
will not be near the children. It was further noted that the actual route the truck traffic will
take on the property has yet to be determined.
No other person(s) appeared related to the request.
Jackson Beamer motioned to approve request of Layman Candy Company, Inc., contract
purchasers, and Lewis-Gale Medical Center, LLC, property owner, for rezoning a portion
of the property located at 2105 Apperson Drive (Tax Map #281-1-20) from BCD
Business Commerce District to LM Light Manufacturing District. Neil Conner seconded
the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
C. Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Roanoke College Trustees, property
owner, for rezoning a portion of the property located at 232 North Broad Street (Tax Map
# 87-7-7), from CUD College and University District to RSF Residential Single-Family
District.
Staff noted the following: The subject property consists of a single parcel of
approximately one acre located along the east side of North Broad Street, across the street
from Shipman Alley. The use of the property divides roughly in half: it is occupied by a
parking facility, accessed from Red Lane, on the eastern half, but is vacant on the half
fronting on Broad Street.
The applicant is proposing to subdivide off about one-third of the property along
North Broad Street and is requesting that this portion be rezoned to Residential Single
Family in order to allow the construction of a new single-family residence. Staff
recommends approval.
Ben Crew, Balzer and Associates,1208 Corporate Circle, Roanoke, VA 24018,
appeared before the Commission on behalf of Roanoke College. He noted that David
Moen, Vice President of Business Affairs at Roanoke College, was also present. He
stated that Roanoke College feels this property is "surplus" and would like to have the
property rezoned as it is the best use for the parcel. He noted that Roanoke College does
not have immediate plans to sell the property, but it may come on the market in the
future.
It was noted that the residents who inquired about the rezoning were in favor of the
rezoning once they found out it was for residential single family.
No other person(s) appeared related to the request.
Denise King motioned to approve the request of Roanoke College Trustees, property
owner, for rezoning a portion of the property located at 232 North Broad Street (Tax
Map #87-7-7) from CUD College and University District to RSF Residential Single-
Family District. Neil Conner seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
D. The Village at North Mill Phase Four
Consider the request for preliminary and final approval of proposed subdivision plan
and plat filed by RFC2017 Land, LLC, property owner/developer, for a 7.767-acre tract
known as The Village at North Mill Phase Four.
Staff noted the following: This plat would create seven new lots in phase 4 of the
Village at North Mill. These lots are an extension of Woodside Drive, with a remnant lot to
be included in a future phase.
This plat meets the City of Salem Subdivision Ordinance, and the Subdivision Plan
has been approved by staff. Staff recommends approval.
Reid Garst motioned to approve the request for preliminary and final approval of
proposed subdivision plan and plat filed by RFC2017 Land, LLC, property
owner/developer, for a 7.767-acre trace known as The Village at North Mill Phase Four.
Denise King seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
E. Calhoun Townhomes
Consider the request for preliminary and final approval of proposed subdivision
plan and plat filed by Virginia Valley Properties, LLC, property owner/developer, for a
0.72-acre tract known as the Calhoun Townhomes.
Staff noted the following: This plat would create seven (7) new lots (6 townhomes, 1
common area lot) for the Calhoun Townhomes. Parking will be at the rear of the
townhomes to include garages. The stormwater management area will be located within
the common area lot.
This plat meets the City of Salem Subdivision Ordinance, and the Subdivision Plan
has been approved by staff. Staff recommends approval.
The City Planner noted that the alley behind the property has changed from a
designation of an 18-foot public alley on the preliminary plat to 18-foot alley on the final
plat.
Neil Conner motioned to approve the request for preliminary and final approval of
proposed subdivision plan and plat filed by Virginia Valley Properties, LLC, property
owner/developer, for a 0.72-acre tract known as the Calhoun Townhomes. Jackson
Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
5. Adjournment
On motion by Jackson Beamer seconded by Neil Conner and duly carried, Chair Daulton
adjourned at 8:21 p.m.
Ayes: Beamer, Conner, Daulton, Garst, King
City Council meeting, August 23, 2021, 6:30 p.m.
Council Chambers, City Hall, 114 North Broad Street
Item # 5B
Meeting Date: 9-13-21
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
AGENDA ITEM: Amendment to the Zoning Ordinance
Consider ordinance on second reading for rezoning a
portion of the property of Roanoke College Trustees,
property owner, located at 232 North Broad Street
(Tax Map # 87-7-7), from CUD College and University
District to RSF Residential Single-Family District. Approved
on first reading at August 23, 2021 Council meeting.
SUBMITTED BY: Benjamin W. Tripp, AICP, CEcD, City Planner
SUMMARY OF INFORMATION:
Zoning: CUD College and University District
Future Land Use Plan Designation: Residential
Existing Use: Vacant, Educational Facilities, College/University
Proposed Use: Single Family Dwelling, Detached
The subject property consists of a single parcel of approximately one acre, located along the
east side of North Broad Street, across the street from Shipman Alley. The use of the property
divides roughly in half: It is occupied by a parking facility, accessed from Red Lane, on the
eastern half, but is vacant on the half fronting on Broad Street.
SUMMARY OF PROPOSED CHANGES;
The applicant is proposing to subdivide off about 1/3rd of the property along North Broad
Street (noted as Proposed Parcel B on the attached draft subdivision plat for reference), and
is requesting that this portion be rezoned to Residential Single Family in order to allow the
construction of a new single family residence.
STAFF RECOMMENDATION:
Staff recommends approval.
AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE
CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING
DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY
OF SALEM, VIRGINIA.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110,
Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district
boundary lines be amended in the following particular and no other, viz:
That the following described property in the City of Salem of Roanoke College Trustees,
property owner, being a portion of the property located at 232 North Broad Street (Tax Map # 87-7-
7) be and the same is hereby changed from CUD College and University District to RSF Residential
Single-Family District. And the map referred to shall be changed in this respect and no other, said
property being described as follows:
BEGINNING AT A POINT ON THE EAST LINE OF NORTH BROAD STREET, SAID POINT LYING
132'± NORTH OF THE NORTH LINE OF DULANEY'S ALLEY; THENCE ALONG THE EAST LINE OF
NORTH BROAD STREET N 12°34'00" W THROUGH AN IRON PIN FOUND AT 129.97', A TOTAL
DISTANCE OF 137.26' TO A POINT IN THE CENTER OF VACATED SHIPMAN ALLEY; THENCE
LEAVING THE EAST LINE OF NORTH BROAD STREET N 76°41'14" E A DISTANCE OF 111.91' TO
A POINT; THENCE WITH A NEW LINE S 13°18'46" E A DISTANCE OF 137.18' TO A POINT;
THENCE S 76°39'00" W A DISTANCE OF 113.69' TO A POINT ON THE EAST LINE OF NORTH
BROAD STREET; WHICH IS THE POINT OF BEGINNING, HAVING AN AREA OF 15,478 SQUARE
FEET, 0.355 ACRES AND BEING IN THE CITY OF SALEM, VIRGINIA.
All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and
the same are hereby repealed.
This ordinance shall be in full force and effect ten (10) days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/____ _
Mayor
ATTEST:
H. Robert Light
Clerk of Council
City of Salem, Virginia
July 1, 2021
Mr. Jay Taliaferro
City Manager - City of Salem
21 South Bruffey Street
Salem, VA 24153
RE: 232 N Broad St – Salem, VA 24153
Balzer and Associates, Inc. Job # 04210036.00
Rezoning Request
Dear Mr. Taliaferro,
Roanoke College Trustees (Property Owner) are providing official application, supporting documents, and
associated fees required to request a Rezoning of a portion of tax parcel 87-7-7, from CUD-
College/University District to RSF-Residential Single Family District. The proposed zoning will allow for
a residential use on a portion of the existing parcel while the remainder of the property can continue to
provide residential parking for Roanoke College.
Project Narrative & Existing Conditions:
A portion of the existing parcel is currently being used to provide residential parking for Roanoke College,
while the remainder of the parcel is vacant. The RSF zoning will allow for the development of a single
family residence along North Broad Street, while maintaining the parking required by Roanoke College.
See attached North Broad Street “Resubdivision Plat for Roanoke College - Zoning Exhibit” dated 6/7/2021
for additional details. The existing parcel is approximately 1.006 acres and is bounded by the public rights-
of-way of North Broad Street to the West and Red Lane to the East, and by RSF zoned property to the North
and South. The parcel generally drains from West to East towards Red Lane. The property has frontage on
two public roads, North Broad Street and Red Lane.
Buffers
An existing row of evergreen trees will provide an existing/natural buffer between the proposed RSF parcel
and the portion of the existing parcel to remain CUD.
Comprehensive Development Plan & Summary:
This project is in conformance with many of the Goals and Objectives defined in the City of Salem’s
Comprehensive Plan. This project is sensitive to the existing surrounding properties by maintaining existing
buffering, while utilizing a vacant property for an appropriate use to match surrounding land uses. This
project provides an excellent opportunity to the City of Salem to gain additional residential property in a
location of high demand, while supporting Roanoke College and helping to promote low density residential
development along North Broad Street.
Sincerely,
Benjamin T. Crew
Associate
PLANNERS / ARCHITECTS / ENGINEERS / SURVEYORS
ROANOKE / RICHMOND / NEW RIVER VALLEY / STAUNTON / HARRISONBURG / LYNCHBURG
DRAWN BY:BTC1208 Corporate Circle / Roanoke, Virginia 24018 / Phone (540) 772-9580 / www.balzer.cc
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LEGAL DESCRIPTION
PROPOSED PARCEL B
NORTH BROAD STREET
BEGINNING AT A POINT ON THE EAST LINE OF NORTH BROAD STREET,
SAID POINT LYING 132'± NORTH OF THE NORTH LINE OF DULANEY'S ALLEY;
THENCE ALONG THE EAST LINE OF NORTH BROAD STREET N 12°34'00" W THROUGH AN IRON
PIN FOUND AT 129.97', A TOTAL DISTANCE OF 137.26' TO A POINT IN THE CENTER OF VACATED
SHIPMAN ALLEY;
THENCE LEAVING THE EAST LINE OF NORTH BROAD STREET N 76°41'14" E A DISTANCE OF
111.91' TO A POINT;
THENCE WITH A NEW LINE S 13°18'46" E A DISTANCE OF 137.18' TO A POINT;
THENCE S 76°39'00" W A DISTANCE OF 113.69' TO A POINT ON THE EAST LINE OF NORTH
BROAD STREET;
WHICH IS THE POINT OF BEGINNING,
HAVING AN AREA OF 15,478 SQUARE FEET, 0.355 ACRES AND BEING IN THE CITY OF SALEM,
VIRGINIA.
AG - Agriculture District
BCD - Business Commerce District
CBD - C ommuni ty Business District
CUD - C ollege/U niversity District
DBD - D owntow n Business District
HBD - H ighway Business District
HBD/HM - Highw ay Business/Heavy Manufacturing District
HBD/LM - Highw ay Business/Li ght Manufacturing District
HM - Heavy Manufactur ing Distr ict
LM - Light Manufacturing District
LM/HM - Light M anufacturing/Heavy Manufacturing District
MHP - M anufactured Home Par k District
PUD - Planned Unit District
RB - Residential Business District
RMF - Residential Multi-Family District
RMF/RB - Residential Multi-Family/Residential Business District
RSF - Residential Single Family District
RSF/HBD - Residential Single/Highway Business District
RSF/LM - Residential Single Family/Light Manufacturing
RSF/RB - Residential Single Family/Residential Business District
RSF/RMF - Residential Single Family/Residential Multi-Family District
RSF/TBD - Residential Single Family/Transitional Business District
TBD - Transitional Business District
EXISTING ZONING FUTURE LAND USE
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1.19 Ac.
1.006 Ac.
0 100 20050
Feet±1 inch = 90 fee t AUGUST 2021 PLANNING COMMISSION ITEM 4B
232 NORTH BROAD ST.
CITY OF SALEM
Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032
Tax Parcel 87-7-7 Buildings Parcels City Limits
Comme rcia l
Dow ntown
Econo mic De velopme nt A rea
In dus trial
In stitutio na l
Mixed Use
Public Pa rks and R ecre atio na l
Reside ntia l
Tran sitio nal
Ta x Parcel 87-7 -7 Bu ildings Pa rce ls City Limits
Item #6A
Date: 9/13/2021
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 13, 2021
AGENDA ITEM: Hold a public hearing to receive the views of citizens within
the School Division regarding the School Board appointment
for the expiring terms ending December 31, 2021 of two
members of the City of Salem School Board.
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
City Council is holding a public hearing pursuant to section 22.1 -29.1 of the Code of
Virginia as amended to receive citizen views regarding filling the expiring terms ending
December 31, 2021 of Nancy Bradley and Teresa Sizermore-Hernandez for the City of
Salem School Board.
As advertised in the Thursday, September 2nd edition of the Salem Times-Register, all
candidates seeking appointment must submit a letter of interest and resume prior to the
end of this public hearing.
Applications received by the Clerk’s office prior to the issuance of this agenda package
are included for review.
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Staff recommends Council conduct a public hearing on this item.
August 30th, 2021
Mr. Jay Taliaferro
City of Salem
114 N. Broad St.
Salem, VA 24153
Dear Mr. Taliaferro,
The purpose of this letter is to express my interest in reappointment to the City of Salem
School Board. It has been an honor to serve on the school board and I would appreciate the
approval from council members for my continued service to the many students, teachers,
administrators, and parents in the Salem City Schools.
Sincerely,
Nancy A. Bradley
School of Education
Virginia Tech
404 Wallace Hall
Blacksburg, VA 24061
(540) 231-5220
nbradley@vt.edu
EDUCATION
Ph.D. Curriculum and Instruction
August 2010 Specialization: Teacher Education and Literacy
Virginia Polytechnic Institute and State
University
Blacksburg, Virginia
Dissertation: Practices and Perspectives of
Primary Language Arts Teachers: A Formative
Design Experiment Analyzing the Use of
Professional Development to Enhance Vocabulary
Instructional Practices
Master of Science Elementary Education
May 1996 University of Dayton
Dayton, Ohio
Thesis: A Resource Guide for Collaborative
Teaching
Bachelor of Science Special Education
August 1990 University of Dayton
Dayton, Ohio
AREAS OF CERTIFICATION
Virginia Postgraduate Professional License
Effective until 6/30/2022
Elementary Education PREK- 6
Specific Learning Disabilities K-12
Developmental Reading
Bradley 2
PROFESSIONAL EXPERIENCE
Associate Director, Office of Academic Programs 2021 to Present
Assistant Professor of Practice 2019 to Present
Virginia Tech
Courses Taught:
EDCI 5204 Elementary School Curriculum
EDCI 5214 Linguistic Theory and Instruction in Reading and Written Expression
EDCI 5224 Advanced Curriculum and Instruction Elementary and Middle School
Social Studies
EDCI 5424 Theory & Practice in Content Literacy Instruction (3-6)
EDCI 5964 Field Studies in Education
EDCI 5754 Internship in Education
EDCI 5784 Culturally Responsive Teaching & Classroom Management
Director of Teacher Education
Ferrum College-Ferrum, Virginia 2015 to 2019
Assistant/Associate Professor of Teacher Education 2013 to 2019
Ferrum College – Ferrum, Virginia
Curriculum Development:
EDU 320 The Profession of Teaching: Differentiated Instruction in Mathematics
for the Elementary/Middle School Classroom
EDU 350 The Profession of Teaching: Elementary Social Studies Methods
Courses Taught:
EDU 202 The Profession of Teaching: Issues in Education through Technology
EDU 310 The Profession of Teaching: Developmental and Diagnostic Reading
EDU 311 The Profession of Teaching: Teaching the Language Arts
EDU 320 The Profession of Teaching: Differentiated Instruction in Mathematics
for the Elementary/Middle School Classroom
EDU 350 The Profession of Teaching: Elementary Social Studies Methods
EDU 352 The Profession of Teaching: Elementary/Middle School Classroom
Management and Differentiated Instruction
EDU 353 The Profession of Teaching: Elementary/Middle School Curriculum,
Instruction, and Assessment
EDU 402 The Profession of Teaching: The Student Teaching
EDU 403 The Profession of Teaching: Synthesis Experience
Adjunct Professor Fall 2016
Virginia Polytechnic and State University – Blacksburg, Virginia
Bradley 3
Course Taught:
EDCI 5424 Comprehension and Content Area Literacy Grades 3-6
Coordinator Pre-Education Advising Program 2012 to 2013
Virginia Tech – Blacksburg, Virginia
Course Taught:
IDST 3004 Pre-Kindergarten to Grade 6 Internship
Visiting Professor/Adjunct Professor 2010 to 2015
Roanoke College – Salem, Virginia
Courses Taught:
EDU 351 Teaching Reading and Writing in the Content Area, 6-12
EDU 370 Field Based Reading
EDU 338 Field Based Internship
EDU 320 Differentiated Instruction in Elementary Science and Math
EDU 350 Differentiated Instruction in Elementary Social Studies
EDU 242 Instructional Technology
EDU 220 The Exceptional Student
IL 277 Comparative Education: United Kingdom
Graduate Research and Teaching Assistant 2006 to 2010
Virginia Tech – Blacksburg, Virginia
Courses Taught:
EDCI 5404 Practicum in Clinical Reading
EDCI 5415 Theory and Practice for Early Literacy Instruction
Classroom Teaching Experience:
Pre-Kindergarten Teacher 2002 to 2004
St. Anne’s Day School – Salem, Virginia
Classroom Teacher/Special Education Teacher 1993 to 1998
Roanoke County Schools – Roanoke, Virginia
Special Education Teacher 1990 to 1993
Bethel Local Schools – Bethel, Ohio
PUBLICATIONS AND PRESENTATIONS
Peer Reviewed Publications:
Bradley, N. (2013). The Social Practice of Formulating “Kid-Friendly” Definitions.
Reading in Virginia.
Bradley 4
Bradley, N. and Fogelsong, D. (2021). Building community in a pre-service teacher
cohort during a pandemic. The Teacher Educators’ Journal.
Manuscripts Under Review:
Bradley, N. and Barksdale, M.A. What comes first, the hens or the chicks? Selecting
words to meet learner needs in vocabulary instruction.
Conference Presentations:
Bradley, N., Bodenhorn, N., Parker, A., and Zenkov, K. (2021) Empowering School
Based Teacher Educators to Design & Implement Sustainable Mentor Teacher
Training. American Association of Colleges for Teacher Education, Virtual
Conference (accepted).
Bradley, N., Bodenhorn, N., Parker, A., and Zenkov, K. (2021) Building A Sustainable
Mentor Teacher Training Model through Cross-Institutional Collaboration
Association of Teacher Educators, Virtual Conference (accepted).
Bradley, N. (2020) The Benefit of Collaborative Clinical Partnerships, Eastern
Educational Research Association, Orlando, Florida.
Bradley, N., Bodenhorn, N., and Stallions, M. (2019) The Recruitment, Preparation,
and Retention of 21st Century Educators: The Benefit of Collaborative
Clinical Partnerships. American Association of Colleges for Teacher
Education, Louisville, KY.
Bradley, N. & Stallions, M. (2017). Transition to CAEP Standards and Accountability
Measures. Virginia Association of Colleges for Teacher Education
Conference, Salem, VA.
Bradley, N. & Stallions, M. (2017). Research and Innovation in Teacher Preparation.
Virginia Association of Colleges of Teacher Education Conference, Salem, VA.
Bradley, N, (2017) The Next Generation of Reading Teachers: Pre-Service Teacher
Impact on Young Readers. Virginia State Reading Association Conference,
Roanoke, VA.
Baynum, A. & Bradley, N. (2017). Matching Secondary Readers to Texts: The Journey
Continues, Virginia State Reading Association Conference, Roanoke, VA.
Bradley, N. & Norman, M.A. (2015). Preparing the Next Generation of Constructivist
Teachers. Association for the Constructivist Teachers Conference, Charleston,
S.C..
Bradley, N. (2015). Rebuilding the Word Wall. Roanoke Valley/New River Valley
Reading Council Joint Conference. Salem, VA.
Baynum, A. & Bradley, N. (2015). Matching Secondary Readers to Texts: Not Always
an Easy Match. Roanoke Valley/New River Valley Reading Council Joint
Conference. Salem, VA.
Bradley, N., Baynum, A., Halsey, K. & Herndon, E. (2015). Matching Secondary
Readers to Texts: Not Always an Easy Match. Virginia State Reading
Association, Richmond, VA.
Bradley, N. (2015). The Trouble with Tiers: Instructional Decision Making for Fuzzy
Vocabulary. Virginia State Reading Association, Richmond, VA.
Bradley, N. (2011). Playing with Words: Instructional Strategies for Primary Learners.
Virginia State Reading Association, Roanoke, VA.
Bradley 5
Bradley, N., Magliaro, S., Shoemaker, P., Reynolds, T., Stallions, M., Fowler, K. (2011).
Southwest Virginia Professional Education Consortium: A Case Study of an
Exemplary Program to Support Teacher Preparation Programs and Provide
Professional Development Opportunities. American Association of College
Teacher Educators, San Diego, CA.
Bradley, N. (2009). Practices and Perspectives of Primary Language Arts Teachers: A
Look into the Impact of Professional Development and Intervention on
Instructional Practice. National Reading Conference, Albuquerque, NM.
Mesmer, H., Jones, J. and Bradley, N. (2009). Concept of Word in Print: A Critical, But
Oft-Ignored Springboard into Literacy Development. Paper Presented at the
National Reading Conference, Albuquerque, NM.
Mesmer, H., Jones, J. and Bradley, N. (2008). Preschool Literacy Research: Beyond
Basic Messages Toward Nuanced Understanding. Paper Presented at the
National Reading Conference, Orlando, FL.
Ball, B. and Bradley, N. (2008). Preservice Teachers’ Perceptions of Current
Evaluation Instruments. Paper presented at the Eastern Educational Research
Association, Hilton Head, SC.
Ball, B. and Bradley, N. (2008). A Snapshot of Preservice Teachers’ View of Visual
Literacy. Paper presented at the Eastern Educational Research Association,
Hilton Head, SC.
Bradley, N. (2007). Through the Looking Glass: Using Reflection as an Assessment
Tool. Presentation at the International Society for Exploring Teaching and
Learning, Atlanta, GA.
Bradley, N. & Updike, L. (2007). What to Give When You Don’t Know What They Need:
Caring in Higher Education. Presentation at the International Society for
Exploring Teaching and Learning, Atlanta, GA.
Bradley, N., Parish, M., & Smith, C. (2007). Student Teachers and Classroom
Management: Survey of Issues and Implications for Future Preparation. Paper
presented at the Eastern Educational Research Association, Clearwater, FL.
Other Conference Presentations:
Bradley, N. (2013). If You Can’t Beat Them, Join Them: Using Social Media to Enhance
Classroom Practice. Copenhaver Institute, Roanoke College. Salem, Va.
Bradley, N, and Stoneman, L. (2011). What to give when you don’t know what they
need: caring in public schools. Copenhaver Institute, Roanoke College. Salem,
VA.
Workshop/Training Presentations:
Bradley, N. and Stallions, M. (2018) Southwest Virginia Professional Education
Consortium Lead Clinical Faculty Training. Roanoke College, Salem, VA.
Bradley, N. and Stallions, M. (2018) Southwest Virginia Professional Education
Consortium Lead Clinical Faculty Training. Blacksburg, VA.
Bradley, N. and Stallions, M. (2017) Southwest Virginia Professional Education
Consortium Lead Clinical Faculty Training. Roanoke College. Salem, VA.
Bradley 6
PROFESSIONAL SERVICE
Appointed Positions:
Advisory Board for Teacher Education and Licensure (ABTEL), Citizen at
Large (Term: July 1, 2020 to June 20, 2023) Chair: Teacher Education
Committee
School Board Member, Salem City Schools (2013 to present)
Elected Positions:
President, Association of Teacher Educators in Virginia (2019 to Present)
President-Elect, Association of Teacher Educators in Virginia (2017 to 2019)
Secretary, Association of Teacher Educators in Virginia (2015 to 2017)
Panel/Committee Service:
Virginia Department of Education, Workgroup to Revise
the Uniform Performance Standards and Evaluation Criteria for Teachers
(2020)
Virginia Department of Education, Teacher of the Year Selection Panel
(2020, 2021)
McGlothlin Awards for Teaching Excellence Awards Judge (2014 to 2017)
Panel Facilitator, Copenhaver Institute, Roanoke College (2014)
Awards and Scholarships, VACTE/ATE-VA (2014 to Present)
Scholarship Review Panel, Virginia Tech (2013)
Panel on Autism, Roanoke College (2011)
Planning Committee, VSRA Conference (2010)
Paper Chair, National Reading Conference (2009)
Editorial/Review Service:
Manuscript Review, Teacher Educators’ Journal (Spring 2017 to present)
Scholarship Review Committee, VACTE (2014 to present)
Conference Proposal Reviewer, NCSS Conference (2020)
Conference Proposal Reviewer, EERA Conference (2009)
Conference Proposal Reviewer, EERA Conference (2007)
Institutional Service:
Diversity and Inclusion Committee, Virginia Tech (2019 to Present)
Graduate Honor System Panelist, Virginia Tech (2019 to Present)
Teacher Education Committee, Ferrum College (2013 to 2019)
Integrated Programing Board, Ferrum College (2014 to 2019)
School Nominating Committee, Ferrum College (2014 to 2019t)
Search Committee, Dean of Health Professions & Social Services (Spring
2019)
Search Committee, Health and Human Performance (Fall 2017)
Dean Evaluation Coordinator, Ferrum College (Spring of 2016)
Search Committee, Computer Information Systems (Fall 2016)
Bradley 7
Search Committee, Exercise Science (Summer 2014)
General Education Review Working Group, Ferrum College (Summer 2014)
Service to Community:
Franklin County Teacher of the Year Panel (2016, 2017, 2018)
Special Education Advisory Committee, Salem City Schools (2013 to present)
Affiliations:
ASCD
Association of College Teacher Educators in Virginia (ATE-VA)
Association of College Teacher Educators (ACTE)
International Reading Association (IRA)
Kappa Delta Pi (KDP)
Literacy Research Association (LRA)
National Council for the Social Studies (NCSS)
Southwest Virginia Professional Education Consortium (SWVPEC)
Virginia State Reading Association (VSRA)
Virginia Association of Colleges of Teacher Educating (VACTE)
Virginia School Board Association (VSBA)
SPECIALIZED TRAINING
CAEP
Site Visitor Training
August 2019
Richmond, Virginia
VDOE/CAEP
Accreditation Summer Institute
June 2015
Richmond, Virginia
GRANTS
Southwest Virginia Professional Education Consortium (2020) $54,356.
Southwest Virginia Professional Education Consortium (2015 to 2018)
$36, 585
Professional Development Grant, Ferrum College (2016) $2000
Curriculum Development Grant, Ferrum College (2014) $1500
Travel Grant, Virginia Tech (2009) $600
Travel Grant, Virginia Tech (2007) $600
August 31, 2021
Dear Mayor Turk, Vice Mayor Wallace and members of the Salem City Council,
I want to thank each of you for allowing me the opportunity to fill the unexpired term of Dr.
Michael Chiglinsky on the City of Salem School Board. It has been an honor and privilege to
service on the City of Salem School Board. Please accept this as my letter of interest in one of
the expiring terms to continue to serve and diligently work for our Salem community as a
member of the City of Salem School Board.
I have much adoration for our city and the people who reside here. I am eager to continue
working with other leaders on the School Board, within the school system and with our city
leaders to continue to improve Salem’s schools. I will continue to bring a fresh perspective to
the Salem School Board and I have extensive experience serving in the school system and the
community in various leadership roles.
As my enclosed resume indicates, I manage upper management and their entire teams in
addition to serving as the liaison for the State Office of the Attorney General and the Social
Security Administration office. I also act as the representative and spokesperson. I currently
serve on the Governors Coordinating Council on Homelessness which oversees implementation
of state plan to address homelessness, addresses policy issues and facilitates efforts among
secretariats and state agencies to enhance collaboration with local organizations. I also
currently serve on the Personnel Board for the City of Salem.
I have a current student in the Salem school district as well as a child that is an educator in a
neighboring community. I would be delighted and honored to serve a full three year term on
the City of Salem School Board. I look forward to speaking with you on September 13, 2021.
Respectfully,
Teresa Sizemore-Hernandez
Teresa Sizemore-Hernandez
Teresa Sizemore-Hernandez
309 Orchard Street, Salem VA 24153 (540) 529-3283 tes129@gmail.com
I am a self-motivated positive leader that believes public service is essential. Management
professional successful in developing, implementing and managing government policies,
procedures and budgets. I am a strong yet flexible leader that is adaptable to change.
Skills
Strategic thinker
Strong public speaking
Strong Public Relations background
Strong analytical background
Goal-oriented
Negotiations
Organized
Effective team leader as well as member
Professional Experience
Commonwealth of Virginia, Disability Determination Services a division of DARS,
Richmond VA- Professional Relations Coordinator
Manages upper management and their teams which include Professional Relations
Officers, Vendor File Maintenance, Fiscal, Consultative Examination Schedulers as well
as program specialists across five locations throughout the Commonwealth of Virginia.
Ensures that qualified staff are hired, promoted, evaluated and given necessary
development, training and guidance. Conduct annual and semiannual performance
evaluations. Maintain a 97% accuracy rate. Communicates effectively with staff to keep
them informed on goals, missions, and issues that impact the VA DDS, the agency and
the budget.
Serves as the agency contact for the State Office of the Attorney General, DARS legal
department, and Social Security Administration legal requests and actions. Investigates
subpoenas and negotiates with attorneys issuing subpoenas when possible. Provides
advice to DDS regional offices regarding subpoena compliance aligned to Privacy Act
requirements. Responds and provides requested data as policy directs for all agency
FOIA (Freedom of Information Act) requests.
Developed and coordinate the Virginia Disability Advisory Committee (VDAC) to bridge
the communication gap with state and federal agencies as well as attorneys and disability
advocates in the Commonwealth.
Serves as liaison to the Virginia Department of Medical Assistance Services and Social
Services for Medicaid claims and Medicaid Hearings. Tracks aged Medical claims and
works with the regional offices to expedite processing time. Provides training and
promotes open communication with other state and federal agencies involved.
Acts as the VA DDS representative and spokesperson for community outreach and
educational services to medical, paramedical, advocacy, social services and legislative
groups. Revise and train the school divisions in the Commonwealth on the SSA/DDS
teacher questionnaires for child disability claims. Promotes positive public relations,
exemplifying a favorable image of the VA DDS to the public.
Directs statewide medical and professional relations program. Complies information for
DDS regional offices, Social Security Administration (SSA) regional office and DARS.
Conducts costs analysis of revisions of policies and procedures. Oversees our agency is
providing payment to vendors within the Virginia Prompt Payment Act. Develop, project,
propose and oversee my department annual budget.
Interprets SSA policies and procedures and applies them to state operations. Analyzes
proposed changes in federal and state policies and procedures to determine probably
impact, possible consequences, training needs, and identifies steps necessary to
implement changes. Maintains the Standard Operating Procedures documents for several
areas in the state.
Additional Skills
Ability to field questions, encourage positive relationships and work well with others.
Ability to organize and manage multiple and sometimes unrelated responsibilities in a
timely manner as well as prioritize duties.
Completed HIPAA Compliance Certification.
Proficient in Spanish Translation.
Work email- Teresa.sizemore-hernandez@ssa.gov
Work phone- 540-613-0344
Work website- virginiadds.org
Item # 6B
Date: 9/13/2021
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: September 13, 2021
AGENDA ITEM: Consideration of any potential changes Council would like to
make in the City’s current adopted public comment
procedures at Council meetings.
SUBMITTED BY: Jay Taliaferro, City Manager
SUMMARY OF INFORMATION:
This time has been set aside at the direction of Council for discussion of the City’s public
comment procedures for Council meetings and the consideration of any subsequent
changes.
Attached are the current procedures adopted by Council in June of 2020.
FISCAL IMPACT:
None
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, JUNE 22, 2020:
RESOLUTION 1382
Resolution Pertaining to Public Comment Periods at Salem City Council Meetings
WHEREAS, the City Council of the City of Salem, Virginia, highly values the input of the citizens
in making important decisions which affect the residents of our community; and
WHEREAS, the Salem City Council believes in the rights of citizens to ensure that all of its
citizens have the opportunity to attend City Council Meetings and offer comment;
WHEREAS, City Council recognizes that freedom of speech is protected by the First Amendment
and is the hallmark of our democracy; and
WHEREAS, a Public Comment Policy encourages an atmosphere of open, respectful and
equitable communication in a public forum; and
WHEREAS, pursuant to § 15.2-1416 of the Code of Virginia Regular Meetings of Local
Governing Bodies, Salem City Council is required to set aside a portion of a public meeting at
least quarterly for public comment on issues which may be of a concern to the public; and
NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of Salem, Virginia,
hereby enacts the following guidelines for making public comments:
1. Public comment periods will be held on the first meeting of every month, unless
otherwise announced.
2. Individuals who wish to speak to Council shall submit a request to the Clerk of Council
by noon on the Wednesday prior to the regular Council meeting date.
3. Each speaker shall state his or her name, address, and topic for the submission and at the
meeting.
4. Presentation time limits for each speaker will be limited to five minutes.
5. There will be a limit of five speakers for each public comment period.
6. No individual may speak more than once per comment period.
7. Speakers should not address an item that already has a public hearing component that
same meeting.
8. A speaker may not present the same subject to Council in consecutive months.
9. Speakers cannot:
• Promote private business ventures.
• Campaign for office.
• Use language that insults or demeans any person.
• Make frivolous statements.
• Address Council on issues that do not concern the services, policies, or affairs of the
City of Salem.
10. The speaker must be a Salem resident or own a business located in Salem.
11. Council members shall not discuss issues raised by the public except by the consent
of the majority of the Council members present.
12. Speakers must stay on the topic they signed-up for in their original submission.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders – Aye
James A. Martin – Aye
William D. Jones – Aye
Jane W. Johnson – Aye
Byron Randolph Foley – Aye
Passed: June 22, 2020
Effective: July 3, 2020
Mayor
ATTEST:
___
James E. Taliaferro, II
Clerk of Council
City of Salem, Virginia
Item #6C
Date: 09/13/2021
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: September 13, 2021
AGENDA ITEM: Request to amend School Grants Fund budget as approved by
the School Board on August 10, 2021
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grants Funds budget was amended for fiscal year 2021-2022 by the School
Board at their meeting on August 10, 2021. The Board amended the School Grants Fund
budget to increase revenues and expenditures by $3,863,206. They received notification
from the Virginia Department of Education that they were awarded an allocation from the
American Rescue Plan Act (ARPA) specific to the Elementary and Second ary School
Emergency Relief III Fund (ESSER) for $3,760,004. They also received notification that
they were awarded $73,202 for a Goodwill’s YouthBuild Roanoke grant. In addition to
these grants, they were awarded a $30,000 grant from VDOE for Jobs for V irginia
Graduates. The attached memo covers the various appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $3,863,206 are to be made to the School Grants Funds.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes of
$3,863,206 be made to the School Grants Funds, per the attached report.
Salem City Schools
Grant Budget Adjustments Report
August 10, 2021
Summary of Issue:
At times during the year, additional funding may be r eceived by the school division through
donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some
other means. This revenue increases the budget requiring Board approval before the funds can
be utilized.
Grant budgets need to be adjusted at this time because new grants have been awarded since
budget adoption and needs to be accounted for on the books.
We received notification from the VDOE on April 30, 2021 that we were awarded an allocation of
$3,760,004.07 from the American Rescue Plan (ARP) Act that was signed into law on March 11,
2021. The allocation is specific to the Elementary and Secondary School Emergency Relief
(ESSER) III Fund. The intention of providing these funds is to assist school divisions in safely
reopening and sustaining the safe operation of schools and address the impacts of COVID-19 on
the nation’s students by addressing students’ academic, social, emotional and mental health
needs. These funds do not have to be spent until Septembe r of 2024, so there will be carryover
into multiple fiscal years.
The tentative plan for the use of these funds include:
Additional HVAC needs within the division to improve air quality & reduce transmission
Sanitizing and cleaning supplies
Additional resources for an expanded summer school program to address learning loss
Professional development for teachers associated with trauma and social emotional
learning needs
Additional positions to support class size, aid in small group instruction, and support of staff
to help create and implement curriculum, and to analyze the data to help student meet
achievement goals, as well as a support position to assist in managing the grant funds
Student Services positions to support needs of student returning to school
Professional services for student assessment of engagement and mental health
Curriculum needs and social emotional resources for staff and students
Buses and furniture needs to properly social distance
We received notification on July 15, 2021 that through our Adult Education Program, we were
awarded $73,202 for a Goodwill’s YouthBuild Roanoke grant. Goodwill Industries of the Valleys
will partner with Build Smart Institute and th e local workforce development board to assist 64 at-
risk youth in Roanoke, VA gain academic proficiency, leadership skills, construction and
healthcare credentials, work-based learning, and career placement through its YouthBuild
Roanoke Project. The funding will go toward personnel costs to provide the program.
We received notification from VDOE on July 28, 2021 that we were awarded $30,000 for another
Jobs for Virginia Graduates (JVG) grant for the FY 22 school year. These funds will be used to
continue the add-on program that focuses on career readiness from students selected to
participate from Salem High School.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
The budget adjustments will increase the revenue and expenditure budgets in the School Grant
Fund (attachment A & B) in total by the same amount of $3,863,206.07.
Recommended Action:
Move approval of the budget adjustments in the School Grant Fund as presented and recommend
that City Council approve the same.
To set up budget for new revenues received in FY 22
Account Code Description
Revenue
Amount
Expenditure
Amount
Grant Fund:
32-540-00-00-9-000-6XXXX CRRSA ESSER III 84.425U 3,760,004.07$
32-540-64-64-9-420-78020 Furniture & Equipment > $5,000 77,298.00$ Additional Cafeteria Tables, and Playground Equipment to Assist with Social Distancing
32-540-63-63-9-350-78030 School Buses and Other Vehicles 140,000.00$ Buses to Assist with Social Distancing
32-540-64-64-9-420-76110 Supplies - Operational 111,000.00$ Sanitizing and cleaning supplies, as well as PPE
32-540-61-10-2-120-76435 Supplies - Instructional 40,538.00$ Handwriting Without Tears Curriculum for Sped Students & Social Emotional resources for staff
32-540-64-64-9-420-73180 Repair/Maint - Other Contracted 150,000.00$ HVAC Controls replacements
32-540-61-10-2-110-73037 Contractual Services - Other 25,000.00$ Mental Health Services
32-540-61-10-2-120-73037 Contractual Services - Other 25,000.00$ Mental Health Services - Sped
32-540-61-10-2-110-73037 Contractual Services - Other 2,000.00$ Licenses for Online classes
32-540-61-10-3-110-73037 Contractual Services - Other 5,000.00$ Licenses for Online classes
32-540-61-10-4-110-73037 Contractual Services - Other 3,000.00$ Licenses for Online classes
32-540-62-62-9-213-73210 Special Report Services 180,000.00$ Professional Services for Engagement Surveys & Analysis
32-540-61-10-6-160-71195 Compensation - Summer School Principal 42,611.00$ Adt'l Principal for Expanded Summer School Pgm
32-540-61-10-6-160-71196 Compensation - Summer School Teacher 250,000.00$ Adt'l Teachers & Nurse for Expanded Summer School Pgm
32-540-61-10-6-160-71151 Compensation - Instructional Asst 25,968.00$ Adt'l Support for Expanded Summer School Pgm
32-540-61-10-6-160-72100 FICA 24,372.00$ Associated FICA
32-540-61-10-6-160-72210 VRS Pension 7,082.00$ Associated Benefits
32-540-61-10-6-160-72300 Group Health and Dental Insurance 1,444.00$ Associated Benefits
32-540-61-10-6-160-72400 VRS Group Life Insurance 571.00$ Associated Benefits
32-540-61-10-6-160-72750 VRS Retiree Health Care Credit 515.00$ Associated Benefits
32-540-63-63-9-160-71170 Compensation - Bus Drivers 30,209.00$ Transportation for Adt'l Routes
32-540-63-63-9-160-72100 FICA 2,311.00$ Associated FICA
32-540-61-10-2-110-71120 Compensation - Instructional Salaries 524,770.00$ Elementary Teachers, Instructional Coaches, Curriculum development stipends & PD Stipends
32-540-61-10-2-110-72100 FICA 40,137.00$ Associated FICA
32-540-61-10-2-110-72210 VRS Pension 79,776.00$ Associated Benefits
32-540-61-10-2-110-72300 Group Health and Dental Insurance 26,001.00$ Associated Benefits
32-540-61-10-2-110-72400 VRS Group Life Insurance 6,432.00$ Associated Benefits
32-540-61-10-2-110-72750 VRS Retiree Health Care Credit 5,808.00$ Associated Benefits
32-540-61-10-3-110-71120 Compensation - Instructional Salaries 644,770.00$ Secondary Teachers, Instructional Coaches, Curriculum Development Stipends & PD Stipends
32-540-61-10-3-110-72100 FICA 49,317.00$ Associated FICA
32-540-61-10-3-110-72210 VRS Pension 99,720.00$ Associated Benefits
32-540-61-10-3-110-72300 Group Health and Dental Insurance 30,335.00$ Associated Benefits
32-540-61-10-3-110-72400 VRS Group Life Insurance 8,040.00$ Associated Benefits
32-540-61-10-3-110-72750 VRS Retiree Health Care Credit 7,260.00$ Associated Benefits
Salem City Schools
Grant Budget Adjustments 8/10/2021
Attachment A
32-540-61-10-4-110-71120 Compensation - Instructional Salaries 104,770.00$ Instructional Coaches, Curriculum Development Stipends & PD Stipends
32-540-61-10-4-110-72100 FICA 8,007.00$ Associated FICA
32-540-61-10-4-110-72210 VRS Pension 9,972.00$ Associated Benefits
32-540-61-10-4-110-72300 Group Health and Dental Insurance 4,333.00$ Associated Benefits
32-540-61-10-4-110-72400 VRS Group Life Insurance 804.00$ Associated Benefits
32-540-61-10-4-110-72750 VRS Retiree Health Care Credit 726.00$ Associated Benefits
32-540-68-10-9-800-71139 Compensation - ITRT 180,000.00$ ITRT
32-540-68-10-9-800-72100 FICA 13,770.00$ Associated FICA
32-540-68-10-9-800-72210 VRS Pension 29,916.00$ Associated Benefits
32-540-68-10-9-800-72300 Group Health and Dental Insurance 8,667.00$ Associated Benefits
32-540-68-10-9-800-72400 VRS Group Life Insurance 2,412.00$ Associated Benefits
32-540-68-10-9-800-72750 VRS Retiree Health Care Credit 2,178.00$ Associated Benefits
32-540-61-10-2-110-71151 Compensation - Instructional Asst 168,000.00$ Support Specialists
32-540-61-10-2-110-72100 FICA 12,852.00$ Associated FICA
32-540-61-10-2-110-72210 VRS Pension 27,922.00$ Associated Benefits
32-540-61-10-2-110-72300 Group Health and Dental Insurance 17,334.00$ Associated Benefits
32-540-61-10-2-110-72400 VRS Group Life Insurance 2,251.00$ Associated Benefits
32-540-61-10-2-110-72750 VRS Retiree Health Care Credit 2,033.00$ Associated Benefits
32-540-62-62-9-224-71185 Compensation - Speech and Vision Teachers 180,000.00$ Speech Language Pathologist
32-540-62-62-9-224-72100 FICA 13,770.00$ Associated FICA
32-540-62-62-9-224-72210 VRS Pension 29,916.00$ Associated Benefits
32-540-62-62-9-224-72300 Group Health and Dental Insurance 8,667.00$ Associated Benefits
32-540-62-62-9-224-72400 VRS Group Life Insurance 2,412.00$ Associated Benefits
32-540-62-62-9-224-72750 VRS Retiree Health Care Credit 2,178.00$ Associated Benefits
32-540-62-62-9-222-71131 Compensation - School Nurses 60,000.00$ Nurse
32-540-62-62-9-222-72100 FICA 4,590.00$ Associated FICA
32-540-62-62-9-222-72210 VRS Pension 9,972.00$ Associated Benefits
32-540-62-62-9-222-72300 Group Health and Dental Insurance 8,667.00$ Associated Benefits
32-540-62-62-9-222-72400 VRS Group Life Insurance 804.00$ Associated Benefits
32-540-62-62-9-222-72750 VRS Retiree Health Care Credit 726.00$ Associated Benefits
32-540-61-31-4-110-71150 Compensation - Clerical 132,000.00$ Grant Specialist
32-540-61-31-4-110-71150 FICA 10,098.00$ Associated FICA
32-540-61-31-4-110-71150 VRS Pension 21,939.00$ Associated Benefits
32-540-61-31-4-110-71150 Group Health and Dental Insurance 8,667.00$ Associated Benefits
32-540-61-31-4-110-71150 VRS Group Life Insurance 1,769.00$ Associated Benefits
32-540-61-31-4-110-71150 VRS Retiree Health Care Credit 1,598.00$ Associated Benefits
3,760,004.07$ 3,760,005.00$
(0.93)$
To set up budget for new revenues received in FY 22
Account Code Description
Revenue
Amount
Expenditure
Amount
Grant Fund:
32-550-00-00-9-000-6XXXX Goodwill YouthBuild 17.274 73,202.00$
32-550-61-10-7-170-71120 Compensation - Instructional Salaries 68,000.00$
32-550-61-10-7-170-72100 FICA 5,202.00$
73,202.00$ 73,202.00$
32-520-00-00-9-000-61625 Jobs for Virginia Graduates (JVG) Grant 30,000.00$
32-520-61-10-3-110-71120 Compensation - Instructional Salaries 22,280.00$
32-520-61-10-3-110-72100 FICA 1,704.00$
32-520-61-10-3-110-73037 Contractual Services 5,000.00$
32-520-61-10-3-110-76435 Supplies - Instructional 1,016.00$
30,000.00$ 30,000.00$
Salem City Schools
Grant Budget Adjustments 8/10/2021
Attachment B
Item #6D
Date: 09/13/2021
1
Item #6E
Date: September 13, 2021
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: September 13, 2021
AGENDA ITEM: Request to approve resolution to amend financing agreement
with VRA for 2004 borrowing
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City issued Taxable General Obligation Public Improvement Bon ds, Series 2004 in a
maximum principal amount of $11,052,222 to fund sewer rehabilitation work. We have
received a letter from the Virginia Resources Authority (VRA) that the Virginia Department
of Environmental Quality has authorized a reduction of the Cost of Funds on this Series
2004 borrowing from 3% to 1%. DEQ and VRA offered a rate reduction to the prevailing
market rate. Implementation of this rate reduction will require an amendment to the
Financing Agreement and an allonge to the bond .
FISCAL IMPACT:
The estimated annual savings from this rate reduction will be $184,755. This savings will
impact the Sewer Fund.
STAFF RECOMMENDATION:
Staff recommends adopting the attached resolution and allonge to accept the rate
reduction being proposed by VRA for the Series 20 04 borrowing.
COVERING CERTIFICATE FOR RESOLUTION
The undersigned City Clerk of the City of Salem, Virginia (the “City”), certifies as follows:
1. Attached hereto is a true, correct and complete copy of a resolution entitled
“RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDMENT TO FINANCING
AGREEMENT BETWEEN THE CITY OF SALEM, VIRGINIA, AND THE VIRGINIA
RESOURCES AUTHORITY, AS ADMINISTRATOR OF THE VIRGINIA WATER
FACILITIES REVOLVING FUND, AND AMENDMENTS TO THE CITY’S TAXABLE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND, SERIES 2004A, FOR THE
PURPOSE OF DECREASING THE COST OF FUNDS THEREON” (the “Resolution”). The
Resolution was adopted at a regular meeting of the Council of the City (the “Council”) held on
September 13, 2021, by a majority of all members of the Council by an affirmative roll-call vote.
2. The Council meeting at which the Resolution was adopted was held at the time and
place established by the Council for its regular meetings. The minutes of such meeting reflect the
attendance of the members and their votes on the Resolution as follows:
Member Attendance
(Present/Absent)
Vote
(Aye/Nay/Abstain)
Renée F. Turk, Mayor
Jim Wallace, Vice Mayor
Byron R. Foley
William D. Jones
John Saunders
3. The Resolution has not been repealed, revoked, rescinded or amended and is in full
force and effect on the date hereof.
WITNESS my signature and the seal of the City of Salem, Virginia, this ____ day of
September, 2021.
(Seal)
H. Robert Light, City Clerk, City of Salem,
Virginia
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, SEPTEMBER 13, 2021:
RESOLUTION NO. 1407
RESOLUTION AUTHORIZING THE EXECUTION OF AN
AMENDMENT TO FINANCING AGREEMENT BETWEEN THE CITY
OF SALEM, VIRGINIA, AND THE VIRGINIA RESOURCES
AUTHORITY, AS ADMINISTRATOR OF THE VIRGINIA WATER
FACILITIES REVOLVING FUND, AND AMENDMENTS TO THE
CITY’S TAXABLE GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND, SERIES 2004A, FOR THE PURPOSE OF
DECREASING THE COST OF FUNDS THEREON
WHEREAS, in February 2004, the City of Salem, Virginia (the “City”), issued its Taxable
General Obligation Public Improvement Bond, Series 2004A, in the maximum principal amount
of $5,600,000 (the “Original 2004A Bond”), to the Virginia Resources Authority (“VRA”), as
Administrator of the Virginia Water Facilities Revolving Fund, pursuant to the terms of a
Financing Agreement dated as of February 1, 2004 (the “Original 2004 Financing Agreement”),
between the City and VRA;
WHEREAS, in October 2005, (a) the City and VRA entered into a First Amendment to
Financing Agreement dated as of October 1, 2005 (together with the Original 2004 Financing
Agreement, the “2004 Financing Agreement”), which amended the Original 2004 Financing
Agreement to increase the aggregate amount of principal advances permitted to be made
thereunder from $5,600,000 to $11,052,222, and (b) the City executed an Allonge to the Original
2004A Bond (together with the Original 2004A Bond, the “2004A Bond”) to evidence the
corresponding increase in the debt service payments due under the Original 2004A Bond;
WHEREAS, the City, with the consent of VRA and the Virginia Department of
Environmental Quality, proposes to amend the 2004 Financing Agreement to decrease the Cost of
Funds (as defined in the 2004 Financing Agreement) on the 2004A Bond and to reduce the amount
of the debt service payments thereunder;
WHEREAS, there have been circulated in advance of this meeting the following
documents:
(a) the form of a Second Amendment to Financing Agreement (the “Second
Amendment”) between the City and VRA, which, among other things, amends certain provisions
of the 2004 Financing Agreement, including the amount of the debt service payments due under
the 2004A Bond; and
(b) the form of a Second Allonge (the “Second Allonge”), which shall be attached to
the 2004A Bond, that evidences the reduction in the amount of the debt service payments due
under the 2004A Bond; and
WHEREAS, it appears to be in the best interests of the City to amend the 2004 Financing
Agreement as set forth in the Second Amendment;
2
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA:
1. Findings and Authorization. The Council of the City (the “Council”) hereby finds that
the reduction of the amount of the debt service payments due under the 2004A Bond will promote
the health, safety, welfare, morals and prosperity of the residents served by the City and will
promote the governmental purposes for which the City was formed. Accordingly, the Council
hereby authorizes the City to undertake the amendments described in the Second Amendment and
the Second Allonge.
2. Approval and Execution of Second Amendment. The form of the Second Amendment
circulated in advance of this meeting is hereby approved. The Mayor, the Vice Mayor and the
City Manager, any of whom may act, are hereby authorized to execute the Second Amendment in
substantially such form, with such completions, omissions, insertions and changes not inconsistent
with this Resolution as may be approved by the Mayor, the Vice Mayor or the City Manager,
whose approval shall be evidenced conclusively by the execution and delivery thereof.
3. Approval and Execution of Second Allonge. The form of the Second Allonge circulated
in advance of this meeting is hereby approved. The Mayor and the Vice Mayor, either of whom
may act, are hereby authorized and directed to execute and deliver the Second Allonge in
substantially such form to reflect the same amended terms as contained in the Second Amendment,
with such other completions, omissions, insertions and changes not inconsistent with this
Resolution and the Second Amendment as may be approved by the Mayor or Vice Mayor, whose
approval shall be evidenced conclusively by the execution and delivery thereof. The City Clerk
and any Deputy City Clerk, any of whom may act, are hereby authorized to affix the seal of the
City on the Second Allonge and attest thereto.
4. Other Actions. All other actions of the officers of the City in conformity with the purposes
and intent of this Resolution and in furtherance of the execution and delivery of the Second
Amendment and the Second Allonge are hereby ratified, approved and confirmed. The officers of
the City are further authorized and directed to execute and deliver all certificates and instruments
and to take all action necessary or desirable in connection with the execution and delivery of the
Second Amendment and the Second Allonge.
5. Effective Date. This Resolution shall take effect immediately.
3
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
SECOND ALLONGE DATED _______ __, 2021, ATTACHED TO
CITY OF SALEM, VIRGINIA
TAXABLE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND, SERIES 2004A,
DATED FEBRUARY 20, 2004,
AS AMENDED BY AN ALLONGE DATED OCTOBER 1, 2005,
PAYABLE TO VIRGINIA RESOURCES AUTHORITY, AS ADMINISTRATOR OF THE
VIRGINIA WATER FACILITIES REVOLVING FUND
The text of the Bond is hereby amended, and this Second Allonge shall be executed,
authenticated and acknowledged, as follows:
(a) The interest on this Bond (R-1) is reduced from 3.00% per annum to
1.00% per annum beginning on September 1, 2021.
(b) The semiannual installment payments of principal and interest due on
January 1, 2022 and on each January 1 and July 1 thereafter are changed to $357,903.88, with
the final installment of $357,903.90 due on July 1, 2026, when, if not sooner paid, all amounts
due hereunder and under this Bond shall be due and payable in full.
The Borrower ratifies and confirms the Bond as modified hereby and, except as
specifically modified hereby, the terms and provisions of the Bond remain in full force and
effect. The Bond as modified hereby shall be interpreted and construed in accordance with
Virginia law.
This Second Allonge shall be physically attached to the Bond, simultaneously with the
entry into this Second Allonge by the parties hereto, to evidence the modification of the
provisions of the Bond which are affected hereby.
IN WITNESS WHEREOF, the City of Salem, Virginia, has caused this Second Allonge
to be signed by the manual signature of its Mayor and its seal to be affixed and attested by the
manual signature of its Clerk as of the date set forth above.
CITY OF SALEM, VIRGINIA
By: __________________________________
Mayor
[SEAL]
ATTEST:
Clerk, City Council
[Signature page to Second Allonge
(Taxable General Obligation Public Improvement Bond, Series 2004A)]
19756163v1
Virginia Resources Authority, as Administrator of the Virginia Water Facilities
Revolving Fund, hereby agrees to the aforementioned amendments set forth in this Second
Allonge.
APPROVED:
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the Virginia Water
Facilities Revolving Fund
By_____________________________
Stephanie L. Hamlett
Executive Director
[Signature page to Second Allonge
(Taxable General Obligation Public Improvement Bond, Series 2004A)]
K&C Draft 8/24/21
SECOND AMENDMENT TO FINANCING AGREEMENT
Between
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the
Virginia Water Facilities Revolving Fund
And
CITY OF SALEM, VIRGINIA
Virginia Resources Authority
Virginia Water Facilities Revolving Fund
Loan No. C-515295-02
-1-
SECOND AMENDMENT TO FINANCING AGREEMENT
THIS SECOND AMENDMENT TO FINANCING AGREEMENT (this
“Amendment”) is made as of ______ 1, 2021, between the VIRGINIA RESOURCES
AUTHORITY, a public body corporate and a political subdivision of the Commonwealth of
Virginia (the “Authority”), as Administrator of the VIRGINIA WATER FACILITIES
REVOLVING FUND (the “Fund”), and the CITY OF SALEM, VIRGINIA, a political
subdivision of the Commonwealth of Virginia (the “Borrower”).
A. On February 20, 2004, the Borrower issued its Taxable General Obligation Public
Improvement Bond, Series 2004A, in the maximum principal amount of $5,600,000, as amended
by an Allonge dated October 1, 2005, which increased the maximum principal amount to
$11,052,222 (as amended, the “Local Bond”), and sold the Local Bond to the Authority, as
Administrator of the Fund, pursuant to a Financing Agreement dated as of October 1, 2004,
amended by the First Amendment to Financing Agreement dated October 1, 2005 (as amended,
the “Financing Agreement”), between the Authority and the Borrower.
B. The Authority and the Borrower desire to amend the Financing Agreement, as set
forth herein.
C. The Authority and the Borrower, with the consent of the Department of
Environmental Quality (the “Department”), hereby set forth certain amendments to the Financing
Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and
agreements hereinafter contained, the Authority and the Borrower, with the consent of the
Department, covenant and agree as follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions. The capitalized terms contained in this Amendment shall
have the meanings set forth in the Financing Agreement except as defined in the recitals above or
unless the context otherwise requires.
ARTICLE II
AMENDMENTS TO FINANCING AGREEMENT
Section 2.1 Amendments to Section 1.1 of the Financing Agreement.
(a) Section 1.1 of the Financing Agreement is amended by inserting the
following before the definition of “Authorized Representative”:
-2-
““Allonges” means, together, that certain Allonge to the Local Bond
authorized by a resolution duly adopted by the Borrower on September 26, 2005,
and dated October 1, 2005, and that certain Second Allonge to the Local Bond
authorized by a resolution duly adopted by the Borrower on September 13, 2021,
and dated ________ __, 2021.”
(b) Section 1.1 of the Financing Agreement is amended by deleting the
definition of “Local Bond” and inserting the following therefor:
““Local Bond” means, collectively, the Taxable General Obligation Public
Improvement Bond, Series 2004A, in the maximum principal amount of
$11,052,222, as amended by the Allonges, attached to the Local Bond and made a
part thereof.”
Section 2.2 Amendments to Section 6.1 of the Financing Agreement.
Section 6.1 of the Financing Agreement is amended to read as follows:
“The Local Bond shall be dated the date thereon. The interest on the
Local Bond shall be computed on the disbursed principal balance thereof at the
rate of three percent (3.00%) per annum from the date of each disbursement until
September 1, 2021, and on and after that date until payment of the entire principal
amount, at the rate of one percent (1.00%) per annum. On and after September 1,
2021, the interest on the Local Bond shall be allocated in accordance with the
following:
(i) ninety one-hundredths percent (0.90%) per annum for the
benefit of the Fund, and
(ii) ten one-hundredths percent (0.10%) per annum payable for
the benefit of the Authority as an annual administrative fee.
Interest only on all amounts disbursed under the Local Bond shall be due
and payable on January 1, 2007. Commencing July 1, 2007, and continuing semi-
annually thereafter on January 1 and July 1 in each year through and including
July 1, 2021, principal and the interest due under the Local Bond shall be payable
in equal installments of $376,379.33. Commencing January 1, 2022, and
continuing semi-annually thereafter on January 1 and July 1 of each year,
principal and the interest due under the Local Bond shall be payable in equal
installments of $357,903.88, with a final installment of $357,903.90 due and
payable on July 1, 2026, when, if not sooner paid, all amounts due hereunder and
under the Local Bond shall be due and payable in full. Each installment shall be
applied first to payment of the interest accrued and unpaid to the payment date
and then to principal. If any installment of principal of or interest on the Local
Bond is not paid within ten (10) days after its due date, the Borrower agrees to
pay to the Authority a late payment charge in an amount equal to give percent
(5.0%) of the overdue amount.”
-3-
ARTICLE III
MISCELLANEOUS
Section 3.1 Successors and Assigns. This Amendment shall be binding upon, inure
to the benefit of and be enforceable by the parties and their respective successors and assigns.
Section 3.2 Applicable Law. This Amendment shall be governed by the laws of the
Commonwealth of Virginia.
Section 3.3 Ratification of Financing Agreement. All of the representations and
warranties of the Borrower contained in the Financing Agreement are true and correct as of the
date hereof. All terms of the Financing Agreement except as amended or modified by the terms
of this Amendment are hereby reaffirmed, ratified and confirmed. This Amendment shall not be
construed as and is not intended as a novation of the Local Bond.
Section 3.4 Severability. If any clause, provision or section of this Amendment shall
be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or
section shall not affect the remainder of this Amendment which shall be construed and enforced
as if such illegal or invalid clause, provision or section had not been contained in this
Amendment. If any agreement or obligation contained in this Amendment is held to be in
violation of law, then such agreement or obligation shall be deemed to be the agreement or
obligation of the Authority and the Borrower, as the case may be, only to the extent permitted by
law.
Section 3.5 Headings. The headings of the several articles and sections of this
Amendment are inserted for convenience only and do not comprise a part of this Amendment.
Section 3.6 Term of Amendment. This Amendment shall be effective upon its
execution and delivery, provided that the Local Bond previously or simultaneously has been
executed and delivered. Except as otherwise specified, the Borrower’s obligations under the
Local Bond and this Amendment shall expire upon payment in full of the Local Bond and all
other amounts payable by the Borrower under the Financing Agreement.
Section 3.7 Counterparts. This Amendment may be executed in any number of
counterparts, each of which shall be an original and all of which together shall constitute but one
and the same instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
S-1
19756529v1
WITNESS the following signatures, all duly authorized.
VIRGINIA RESOURCES AUTHORITY, as
Administrator of the Virginia Water Facilities
Revolving Fund
By:
Stephanie L. Hamlett, Executive Director
CITY OF SALEM, VIRGINIA
By:
Its:
1
Item #6F
Date: September 13, 2021
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: September 13, 2021
AGENDA ITEM: Request to approve reimbursement resolution for the Fiscal
Year 2022 borrowing
SUBMITTED BY: Rosemarie Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City intends to borrow funds during fiscal year 2022 to finance the renovations of
Moyer Sports Complex. Due to the timing of this project, funds may be expended prior to
the debt issuance. In order to ensure that the City can be reimbursed from the bond
proceeds, a reimbursement resolution needs to be a dopted giving the City the ability to
reimburse any funds expended for this project prior to closing on the borrowing.
FISCAL IMPACT:
The impact of this resolution will be to allow the City to reimburse our accounts for any
funds expended for any projects included in the proposed borrowing.
STAFF RECOMMENDATION:
Staff recommends adopting the attached reimbursement resolution 1408 allowing the City
to be reimbursed from bond proceeds once a borrowing is completed during fiscal year
2022.
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, SEPTEMBER 13, 2021:
RESOLUTION 1408
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the City of Salem, Virginia (the “Borrower”), intends to acquire, construct
and equip certain capital projects, including without limitation, the renovations at Moyer Sports
Complex, (collectively, the “Project”); and
WHEREAS, plans for the Project have advanced and the Borrower expects to advance its
own funds to pay expenditures related to the Project (the “Expenditures”) prior to incurring
indebtedness and to receive reimbursement for such Expenditures from proceeds of tax -exempt
bonds or taxable debt, or both;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA:
1. The Borrower intends to utilize the proceeds of tax-exempt bonds (the “Bonds”) or
to incur other debt, in an amount not currently expected to exceed $15,000,000.
2. The Borrower intends that the proceeds of the Bonds be used to reimburse the
Borrower for Expenditures with respect to the Project made on or after the date that is no more
than 60 days prior to the date of this Resolution. The Borrower reasonably expects on the date
hereof that it will reimburse the Expenditures with the proceeds of the Bonds or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either
(a) of a type properly chargeable to a capital account under general federal income tax principles
(determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to
the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a
grant to a party that is not related to or an agent of the Borrower so long as such grant does not
impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit
of the Borrower.
4. The Borrower intends to make a reimbursement allocation, which is a written
allocation by the Borrower that evidences the Borrower’s use of proceeds of the Bonds to
reimburse an Expenditure, no later than 18 months after the later of the date on which the
Expenditure is paid or the Project is placed in service or abandoned, but in no event more than
three years after the date on which the Expenditure is paid. The Borrower recognizes that
exceptions are available for certain “preliminary expenditures,” costs of issuance, certain de
minimis amounts, expenditures by “small issuers” (based on the year of issuance and not the year
of expenditure) and expenditures for construction of at least five years.
5. The Borrower intends that the adoption of this resolution confirms the “official
intent” within the meaning of Treasury Regulations Section 1.150-2 promulgated under the
Internal Revenue Code of 1986, as amended.
6. This resolution shall take effect immediately upon its passage.
Adopted September 13, 2021.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones –
Byron Randolph Foley –
James W. Wallace III –
Renee F. Turk –
ATTEST:
H. Robert Light
Clerk of Council
Item #6G
Date: September 13, 2021