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Home My WebLink About7/12/2021 - City Council - Minutes - RegularAPPROVED MINUTES CITY COUNCIL WORK SESSION July 12, 2021 A joint work session of the Council of the City of Salem, Virginia, along with the City of Salem School Board was held at Salem High School, 400 Spartan Drive, Salem, Virginia, on July 12, 2021, at 5:00 p.m., there being present the following members of said Council, to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice-Mayor; Council members: Byron Randolph Foley, William D. Jones (absent), and John Saunders; James E. Taliaferro, II, City Manager; H. Robert Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Mike Stevens, Communications Director; Todd Sutphin, Assistant Director of Street and General Maintenance; Crystal Williams, Assistant to the City Manager; and Laura Lea Harris, Deputy Clerk of Council. Also present were: Dr. H. Alan Seibert, Superintendent; Dr. Forest Jones, Director of Administrative Services; Mandy Hall, Director of Business Services; Scott Habeeb, Principal of Salem High School; and Kathy Jordan, Clerk of the Board and Executive Secretary. School Board Members present were: David Preston, Teresa Sizemore-Hernandez, Artice M. Ledbetter, Nancy Bradley, and Andy Raines; along with Andy Grant and Michael Mauceri of RRMM Architects; and the following business was transacted: Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; Mayor Turk called the Council meeting to order; and WHEREAS, David Preston, Chair of the Salem School Board, called the School Board meeting to order; and WHEREAS, Rosemarie Jordan provided an overview of the resolution adopted by City Council in 1984 that provides unexpended fiscal year-end funds of the Schools (as determined by the City’s annual audit) for non-recurring School expenditures, including general capital needs, as determined by the School Board with the consent of City Council. Mandy Hall discussed the School Capital Improvement Plan (CIP) development process and schedule. She stated that the physical condition of buildings, safety inspections, and insurance advisor recommendations are all factors that are considered in establishing priorities. She also said that the School Administration works closely with City Maintenance. They meet monthly to stay current with the project status of all ongoing projects. Dr. Jones and Mr. Sutphin addressed current and ongoing maintenance needs for the schools; and WHEREAS, Michael Mauceri and Andy Grant, RRMM Architects presented a PowerPoint presentation on the Multi-School Facility Study and Needs assessment in which they gave details on the most critical needs at each of the following schools: East Salem Elementary, West Salem Elementary, Andrew Lewis Middle School, the AIIMS Center, and G W Carver Elementary School.; and WHEREAS, Michael Mauceri and Andy Grant, RRMM Architects presented a PowerPoint presentation on the Field House Feasibility Study for Salem High School. They gave details on the addition and specific improvements that are being looked at as well as the total project budget estimation for 2021 and the anticipated escalation factor. Dr. Seibert stated that tonight was a conversation point and that no decisions would be made until a later date. Questions were raised by Council and School Board members and addressed ; and WHEREAS, there being no further business, Mr. Preston and Mayor Turk adjourned the meeting at 6:12 PM. ____________________________________ Mayor _____________________________________ Clerk of Council City Council Meeting MINUTES Monday, July 12, 2021, 6:30 PM Salem High School Auditorium, 400 Spartan Drive, Salem, Virginia 24153 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia was called to order at 6:30 p.m., there being present the following members to wit: Renée Ferris Turk, Mayor; James W. Wallace, III, Vice- Mayor; Council members: Byron Randolph Foley, William D. Jones (absent), and John Saunders; with Renée Ferris Turk, Mayor, presiding together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Chuck Van Allman, Director of Community Development; Mike Stevens, Director of Communications; and Jeremy Carroll on behalf of City Attorney, Jim Guynn. 2. Pledge of Allegiance 3. Bid Openings, Awards, Recognitions There were none. 4. Consent Agenda A. Citizen Comments Comments from the public, limited to five minutes, on matters not already having a public hearing component that same meeting. The following have signed up to speak at this meeting: 1) John Breen, 142 Bogey Lane 2) Angela Lieb, 1308 Coronado Drive John Breen, 142 Bogey Lane appeared before Council. Mr. Breen expressed concern about the process of two-by-two meetings with Council members that is used to share information from Staff with Council members. He requested that Council consider abolishing this practice or continue with Council-adopted written rules in which the date, attendees, and topic would be reported at a normal Council meeting. Angela Lieb was not present to speak. B. Minutes Consider the acceptance of the minutes for the June 28, 2021 Regular Meeting. The June 28, 2021 Regular Meeting minutes were approved as written. 5. Old Business A. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of Bethel Baptist Church, Inc., property owner, located at 6 Front Avenue (Tax Map # 234-6- 2) from RSF Residential Single-Family District to HBD Highway Business District with proffered condition. (Approved on first reading at the June 28, 2021 meeting.) Randy Foley motioned to approve an ordinance on second reading rezoning the property of Bethel Baptist Church, Inc., property owner, located at 6 Front Avenue (Tax Map # 234-6- 2) from RSF Residential Single-Family District to HBD Highway Business District with proffered condition. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones B. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of Peter R. Fields and Vivian D. Fields, property owners, located at 303-305 South Colorado Street (Tax Map # 121-10-4) from RMF Residential Multi-Family to TBD Transitional Business District. (Approved on first reading at the June 28, 2021 meeting.) Randy Foley motioned to approve an ordinance on second reading for rezoning the property of Peter R. Fields and Vivian D. Fields, property owners, located at 303- 305 South Colorado Street (Tax Map # 121-10-4) from RMF Residential Multi- Family to TBD Transitional Business District. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones C. Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of MCLIP Properties, LLC, property owner, located at 901 South Colorado Street and 110 7th Street (Tax Map # 184-4- 8) from LM Light Manufacturing District to CBD Community Business District. (Approved on first reading at the June 28, 2021 meeting.) Randy Foley motioned to approve an ordinance on second reading for rezoning the property of MCLIP Properties, LLC, property owner, located at 901 South Colorado Street and 110 7th Street (Tax Map # 184-4- 8) from LM Light Manufacturing District to CBD Community Business District. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones 6. New Business A. New Millennium Coil Warehouse Addition Consider setting bond for erosion and sediment control for New Millennium Coil Warehouse Addition. Audit - Finance Committee James Wallace motioned to approve an erosion and sediment control bond in the amount of $6,094 and a time frame for completion be set at twelve (12) months for the New Millennium Coil Warehouse Addition. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones B. Appropriation of Funds Consider request to re-appropriate State Homeland Security Program Grant. Audit - Finance Committee James Wallace motioned to approve re-appropriation of the Special Ops Swift- Water/Flood Rescue Team grant to increase the federal grant revenue budget account by $76,000 and increase the federal grant expenditure budget account by $76,000 for the purpose of covering the cost of equipment not currently in the budget. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones C. Appropriation of Funds Consider request to appropriate funds for the design of the James I. Moyer Sports Complex renovation. Audit - Finance Committee James Wallace motioned to approve appropriating $870,500 to the Transfer from General Fund-Capital Projects account to the Moyer Sports Complex Renovation account. The appropriation will be dated June 30, 2021. John Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: Jones 7. Adjournment The meeting was adjourned at 6:44 p. m.