HomeMy WebLinkAbout2/22/2021 - City Council - Minutes - RegularAPPROVED MINUTES
CITY COUNCIL WORK SESSION
February 22, 2021
A work session of the Council of the City of Salem, Virginia, was held in Parlor A of
the Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on February 22, 2021, at
5:30 p.m., there being present the following members of said Council, to wit: Renee F. Turk,
James W. Wallace, III, Byron Randolph Foley, John Saunders, and William D. Jones; with
Renee F. Turk, Mayor, presiding; together with Rob Light, Assistant City Manager and Clerk
of Council; Rosemarie B. Jordan, Director of Finance; Crystal Williams, Assistant to the City
Manager; Laura Lea Harris, Deputy Clerk of Council; Mary Ellen Wines, Zoning
Administrator; Chuck Van Allman, Director of Community Development; and Jim Guynn,
City Attorney; and the following business was transacted:
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, Mr. Light introduced Mary Ellen Wines and Chuck Van Allman who gave
a presentation on Community Development Housekeeping Code Items and proposed Code
changes; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 6:26 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
Ci ty Counci l Meeti ng
M INUTES
Monday, February 22, 2021, 6:30 P M
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia
24153
1.C all to Order
A regular meeting of the Council of the City of Salem, Virginia was called to order
at 6:30 p.m., there being present the following members to wit: Renee F. Turk,
Mayor, J ames W. Wallace, III, Vice-Mayor, Council members: Byron Randolph
Foley, William D. J ones, and J ohn Saunders ; with Renee F. Turk, Mayor, presiding
together with Rob Light, Assistant City Manager and C lerk of C ouncil; Rosemarie
B. J ordan, Director of Finance; Charles E. Van Allman, J r., Director of C ommunity
Development; Mike Stevens, Director of C ommunications; and J im Guynn, C ity
Attorney.
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
Mayor Turk recognized and congratulated T homas Morton, a student at Salem High
School and member of Boy Scout Troop #39, for earning his Communications
Badge.
4.C onsent Agenda
A.Minutes
Consider the acceptance of the minutes for the February 8, 2021 work session and
regular meeting.
T he February 8, 2021 work session and regular meeting minutes of City C ouncil
were accepted as presented.
B.F inancial Report
Consider acceptance of the Statement of Revenues and Expenditures for the seven
months ending J anuary 31, 2021.
Financial report received for the seventh months ending J anuary 31, 2021.
5.Old Business
A.Special Exception P ermits
Consider the request of Dominion Service & Parts LLC, lessee, and Premier
Investments LLC, property owner, for the issuance of Special Exception Permits to
allow an automobile dealership, used, and an automobile repair service, major, on
the property located at 224 West 4th Street (Tax Map #161-7-1). (C ontinued from
the November 23, 2020, J anuary 11, 2021, and February 8, 2021 meetings.)
T he petitioner has formally withdrawn his Special Exemptions request; therefore, no
further action is required by Council.
B.Workforce Dev elopment Board – Change in F iscal Agent
Consider ordinance on second reading amending the Charter Agreement to designate
the WD B as the Fiscal Agent and authorizing the Mayor to execute an appropriate
amendment to the Charter Agreement.
Randy Foley motioned to consider an ordinance on second reading amending the
C harter Agreement to designate the WD B as the Fiscal Agent and authorizing the
Mayor to execute an appropriate amendment to the Charter Agreement. William
J ones seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
6.New Business
A.Appropriation of F unds
Consider request to re-appropriate funding for the Advanced Metering Infrastructure
project. Audit - Finance Committee
T he City is continuing to move forward with the advanced metering infrastructure
(A MI) project. T he various funding sources for the A MI system were approved and
appropriated on February 11, 2019 (fiscal year 2019) and November 12, 2019
(fiscal year 2020). As part of the budget process in our New World financial
system, any unencumbered budget at J une 30th of a fiscal year does not carry over
to the next fiscal year. T he unencumbered funds as of J une 30, 2020 equaled
$377,900 in the Electric Fund and $429,367 in the Sewer Fund.
Mr. Foley questioned whether this would completely fund the project or whether
there would be another budget line item required to complete the project. Ms.
J ordan stated that as of today this would completely fund the project unless
additional change orders come about during the anticipated six months remaining on
the project.
J ames Wallace motioned to re-appropriate $377,900 from Electric Fund to A MI
System account. and to also re-appropriate $429,367 from Sewer Fund to the A MI
System account. J ohn Saunders seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
B.Appropriation of F unds
Consider request to appropriate proceeds from the sale of equipment. Audit -
Finance C ommittee
T he City sells equipment that is no longer used on GovDeals, which is an on-line
auction established specifically for governments to use to dispose of surplus
equipment. A 2002 Ford F450 Utility Truck was sold on G ovDeals in J anuary and
proceeds of $7,125 were received. T he proceeds will be used to purchase new
Street equipment.
J ames Wallace motioned to appropriate revenue of $7,125 to account 10-012-0100-
47050, Sale of Equipment, and increase the expenditure budget for account 10-018-
4200-58001, Machinery & Equipment, by $7,125. It is also moved that any
proceeds not expended in the fiscal year received be administratively appropriated
in the subsequent fiscal year. Randy Foley seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
C .Appropriation of F unds
Consider request to amend the School Grants Fund budget as approved by the
School Board on February 9, 2021. Audit - Finance Committee
T he School Grants Funds budget was amended for fiscal year 2020-2021 by School
Board at their meeting on February 9, 2021. T he Board amended the School Grants
Fund budget to increase revenues and expenditures by $1,674,195. T hey received
notification from the Virginia D epartment of Education that they were awarded an
allocation from the C oronavirus Response and Relief Supplemental Appropriations
(C RRSA) Act. T his allocation is specific to the Elementary and Secondary School
Emergency Relief (ESS ER) II Fund. T hese funds need to be spent by September
2023.
Mayor Turk questioned the specific nature of the compensation related to
instructional salaries listed on the Grant Budget Adjustments. Ms. J ordan stated
that this compensation is for the staff that will be running the extended summer
school program.
J ames Wallace motioned to approve the School Board’s appropriation changes of
$1,674,195 be made to the School Grants Funds. J ohn Saunders seconded the
motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
D.Sale of Equipment Appropriation Threshold
Consider request to increase the threshold to administratively appropriate proceeds
from the sale of equipment. Audit - Finance C ommittee
Various C ity departments sell equipment that is no longer used and usually past the
end of its useful life. Gov Deals is an on-line auction established specifically for
governments to use to dispose of surplus equipment. T his is the method most often
used by the C ity to dispose of surplus equipment and is managed by the Street
Department. Using Gov Deals, equipment is auctioned at various times during the
year. Auction proceeds are paid to the C ity, net of an administrative fee. Because
proceeds are received on an on-going basis, on September 14, 2015, C ity Council
approved staff ’s recommendation to administratively appropriate proceeds when
received from the sale of individual pieces of equipment that are less than $7,000 as
specified by the C ity Manager.
Vice-Mayor Wallace noted that Audit-Finance met this evening. T he committee
discussed and recommended approval with the understanding that the C ity's Finance
Director will provide a list every six months of equipment that has been sold so that
there is visibility of the equipment being disposed of and of the money being taken
in.
J ames Wallace motioned that the administrative appropriation threshold for
proceeds from the sale of individual pieces of equipment be increased from $7,000
to $10,000. Proceeds received in excess of $10,000 will be presented to C ouncil for
appropriation. Randy Foley seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
E.Boards and Commissions
Consider appointments to various boards and commissions.
Mr. J ones made a motion for the Economic Development Authority appointees. Mr.
Foley asked if it was appropriate to amend the motion to include all appointees for
Boards and C ommissions in one motion. Mr. J ones amended his motion to add the
Fair Housing appointment and the Western Virginia Industrial Facilities Authority
appointments along with the Economic Development Authority appointments.
Mr. Foley expressed appreciation to Bill J ones, Cindy Shelor, and staff that
participated in the interview process for the Economic Development Authority.
Mayor Turk noted the positions that remain open on Boards and Commissions and
encouraged citizens to consider serving.
Mr. J ones requested that Council and the ED A get together for a joint session.
Mayor Turk asked staff to communicate with ED A and C ouncil to set up a
meeting.
William J ones motioned to reappoint Macel J anoschka for four-year term through
March 9, 2025, to appoint Paul Kuhnel to replace Wayne Adkins for the remainder
of a four-year term ending March 9, 2024, and to appoint Sean Kosmann to replace
David T hornhill for a term ending December 14, 2024 to the Economic
Development Authority; to re-appoint Pat Dew for a 3-year term ending March 1,
2024 on the Fair Housing Board; and to appoint Robert Light to replace Melinda
Payne for the remainder of a four-year term ending February 3, 2024 and C rystal
Williams as alternate for J ames Taliaferro for the remainder of a four-year term
ending February 3, 2022 for the Western Virginia Regional Industrial Facilities
Authority. J ohn Saunders seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
7.Adjournment
T he meeting was adjourned at 6:49 p.m.
Audi t F i nance Commi ttee M eeti ng, 5:00 p.m., P arl or A, Sal em Ci vi c Center
Work Sessi on, 5:30 p.m., P arl or A, Sal em Ci vi c Center