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Home My WebLink About4/26/2021 - City Council - Agenda -RegularSalem City Council Work Session Agenda Monday, April 26, 2021 Room 130 Andrew Lewis Middle School 616 S. College Avenue, Salem 5:30 p.m. I. Call to Order II. Roll Call III. Discussion Items a. Follow-up on Zoning Code items from the April 12, 2021 Work Session b. Locality election law change discussion IV. Adjournment Ci ty Council Meeting A G E N D A Monday, April 26, 2021, 6:30 PM Andrew L ewis Middle School Auditorium, 616 S. College Avenue, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.Bid Openings, Awards, Recognitions 4.C onsent Agenda A.F inancial Reports C onsider acceptance of the Statement of Revenues and Expenses for the nine months ending March 31, 2021. B.Minutes C onsider the acceptance of the minutes for the April 12, 2021 work session and regular meeting. 5.Old Business 6.New Business A.Roanoke Valley Resource Authority Budget C onsider approval of the 2021-2022 annual budget for the Roanoke Valley Resource Authority. B.Roanoke Regional Airport Commission C onsider approval of the Roanoke Regional Airport Commission budget for the fiscal year 2021- 2022. C .Roanoke Valley- Alleghany Regional Commission C onsider request to authorize the Roanoke Valley- Alleghany Regional Commission to amend its C harter to reduce membership requirements. D.B oards and Commissions C onsider appointments to various boards and commissions. 7.Adjournment Audit-Finance Committee Meeting is cancelled. Work Session, 5:30 p.m., Room 130, Andrew Lewis Middle School, 616 S. College Avenue - (Room 130 is located at the front entrance of the school between the Main Office and Audito rium) Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-20 7,344,190$ - 0%- -$ General Property Taxes 38,989,443 15,737,954 40%14,683,856 1,054,098 Other Local Taxes 19,241,000 15,276,952 79%16,223,893 (946,941) Permits and Licenses 324,450 235,597 73%263,533 (27,936) Fines and Forfeitures 70,000 37,241 53%45,656 (8,415) Revenue from Use of Money and Property 1,412,273 355,051 25%1,557,772 (1,202,721) Charges for Services 3,503,257 2,043,665 58%2,430,090 (386,426) Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 - Payment in Lieu of Taxes from Water Fund 167,000 134,643 81%132,236 2,407 Miscellaneous Revenue 327,709 213,949 65%303,692 (89,743) Non-Categorical Aid 3,884,907 823,919 21%876,209 (52,290) Shared Expenses 1,383,069 913,581 66%846,119 67,462 Categorical Aid 12,145,068 9,059,591 75%5,131,822 3,927,769 Non-Revenue Receipts 12,089 13,090 108%66,607 (53,517) Transfer From Other Funds 335,000 - 0%- - Total Revenues 92,299,455 48,005,232 52%45,721,486 2,283,746 Expenditures: General Government 7,504,377 5,460,520 73%5,305,384 155,135 Judicial Administration 2,383,955 1,763,638 74%1,587,924 175,714 Public Safety 19,602,761 13,575,613 69%12,976,811 598,802 Public Works 15,642,098 11,496,228 73%6,286,858 5,209,370 Health and Welfare 5,616,855 3,386,416 60%3,115,085 271,332 Education 23,456,497 19,185,814 82%18,298,113 887,702 Parks, Recreation and Cultural 6,414,718 3,823,217 60%4,079,230 (256,013) Community Development 3,166,043 2,422,074 77%2,597,856 (175,782) Non-Departmental 6,305,438 4,253,850 67%4,880,325 (626,475) Contingency 1,228,631 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 878,082 - 0%- - Total Expenditures 92,299,455 65,367,370 71%59,127,586 6,239,784 Revenues Over/(Under) Expenditures -$ (17,362,138)$ (13,406,100)$ (3,956,038)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Nine Months Ending March 31, 2021 Item 4A 4-26-21 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 City of Salem, Virginia Debt Outstanding For Period Ending March 31, 2021 Schedule E Balance Principal Balance 7/1/2020 Issuances Payments 3/31/2021 City Debt Outstanding 2010B VML/VACO Series G Build America Bonds 315,000$ -$ (315,000)$ -$ 2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000 2011 Union First Market Refunding Bonds 1,579,842 - (409,050) 1,170,792 2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400 2016B Public Improvement Bonds 850,793 - - 850,793 2019 Public Improvement Bonds 4,859,000 - - 4,859,000 2020 Public Improvement Bonds 2,595,000 - - 2,595,000 2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023 Total City Debt Outstanding 18,714,483 - (813,475) 17,901,008 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,765,158 - (715,950) 2,049,208 2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000 2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600 2020 Public Improvement Bonds 23,960,000 - - 23,960,000 Total School Debt Outstanding 36,768,583 - (1,468,775) 35,299,808 Total Debt Outstanding 55,483,066$ -$ (2,282,250)$ 53,200,816$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending March 31, 2021 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2020 28,679,093 Revenues: Federal Grants 9,289,835 1,693,930 - 1,693,930 7,595,905 689,996 State Grants 8,752,530 686,409 - 686,409 8,066,121 61,217 Proceeds From Debt Issuance 34,360,900 34,360,901 - 34,360,901 (1) - Interest Income 117,058 162,566 - 162,566 (45,508) 39,626 Donations 45,000 45,000 - 45,000 - 5,000 Transfer From General Fund 1,851,987 1,851,986 - 1,851,986 1 304,128 Transfer From Electric Fund 148,200 148,200 - 148,200 - - Transfer From Water Fund 28,000 28,000 - 28,000 - - Total Revenues 54,593,510 38,976,992 - 38,976,992 15,616,518 1,099,967 Expenditures: Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955 Radio System Upgrade 2,637,839 2,282,055 83,770 2,365,825 272,014 (11) Fire Truck 2020 698,200 - 678,429 678,429 19,771 - Animal Shelter HVAC Replacement 50,000 46,450 - 46,450 3,550 46,450 Next Generation 911 - 71,343 87,757 159,100 (159,100) 71,343 Street Department Equipment 2016 521,949 483,000 39,014 522,014 (65) - Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 - Colorado St Bridge Replacement 6,450,000 234,364 664,735 899,099 5,550,901 99,127 Apperson Drive Bridge Replacement 3,364,939 252,833 478,979 731,812 2,633,127 195,386 Street Department Equipment 2019 718,342 672,159 46,182 718,341 1 - VDOT E Main Project UPC 8753 217,955 31,544 - 31,544 186,411 - Street Department Equipment 2020 1,221,293 435,074 727,786 1,162,860 58,433 435,074 Hanging Rock Battlefield Phase 2 570,310 128,855 9,211 138,066 432,244 7,997 Kiwanis Scoreboard 45,158 45,158 - 45,158 - - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 - Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833 Kiwanis Field Lighting Upgrades 700,000 429,024 244,124 673,148 26,852 429,024 Longwood Park Restroom Replacement 150,000 - 107,025 107,025 42,975 - Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950 Salem Memorial Park Lower Level Seats 101,000 90,398 - 90,398 10,602 90,398 Library Sidewalk Replacement 36,800 - - - 36,800 - Kiwanis Roof/Infrastructure Renovations 41,528 - 12,200 12,200 29,328 - Downtown Impr - E Main St/College Ave 1,684,838 1,469,614 - 1,469,614 215,224 446,273 Downtown Impr - E Main St/Broad St 974,799 653,045 222,079 875,124 99,675 553,146 Downtown Impr - E Main St/Broad St-CDBG 250,000 197,870 59,191 257,061 (7,061) 197,870 Downtown Impr - CDBG Community Impr 285,000 25,066 27,265 52,331 232,669 4,497 Downtown Impr - E Main St/Union St 1,000,000 29,755 86,295 116,050 883,950 29,755 Downtown Impr - E Main St/Market St 3,629,869 44,560 121,530 166,090 3,463,779 44,070 City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending March 31, 2021 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Civic Center-2020 Bonds 109,000 109,000 - 109,000 - 109,000 Transfer to Schools-2020 Bonds 27,000,000 13,186,263 - 13,186,263 13,813,737 9,740,302 Total Expenditures 54,593,510 21,779,371 3,695,572 25,474,943 29,118,567 12,581,439 Fund Balance, March 31, 2021 17,197,621 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,986,044$ 29,215,632$ 73%29,401,594$ (185,963)$ Other Electric Revenue 575,119 676,173 118%756,351 (80,178) Reserve for Encumbrances 13,235,339 - 0%- - Appropriated from Net Position 401,050 - 0%- - Total Operating Revenues 54,197,552 29,891,805 55%30,157,945 (266,140) . Operating Expenses Other Power Generation - Operation 90,000 17,809 20%46,276 (28,467) Other Power Generation - Maintenance 54,630 24,058 44%50,597 (26,539) Purchased Power 21,540,000 14,154,208 66%14,925,930 (771,722) Transmission - Operation 6,210,500 4,925,185 79%4,111,312 813,874 Transmission - Maintenance 24,000 2,769 12%3,333 (564) Distribution - Operations 944,150 680,976 72%716,772 (35,796) Distribution - Maintenance 1,221,665 773,953 63%867,714 (93,761) Customer Service 580,459 442,723 76%430,258 12,465 Administration & General - Operation 3,026,488 973,474 32%1,327,345 (353,871) Administration & General - Maintenance 161,211 96,561 60%130,490 (33,930) Depreciation - 987,294 0%1,004,129 (16,835) Capital 16,556,582 4,223,172 26%2,421,293 1,801,879 Contingency 627,867 - 0%- - Total Operating Expenses 51,037,552 27,302,181 53%26,035,448 1,266,733 Income (loss) Before Transfers 3,160,000 2,589,624 4,122,498 (1,532,874) Transfers (3,160,000) (3,160,000) 100%(3,160,000) - Income (loss)-$ (570,376)$ 962,498$ (1,532,874)$ Income (loss)-$ (1,140,753)$ 1,924,995$ (3,065,748)$ City of Salem, Virginia Electric Fund Statement of Operations For Nine Months Ending March 31, 2021 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,180,151$ 5,182,547$ 72%5,205,604$ (23,058)$ Other Revenue 390,544 231,317 59%309,868 (78,552) Reserve for Encumbrances 508,452 - 0%- - Appropriated from Net Position 11,575 - 0%- - CARES Act Utility Funding - 24,411 0%- 24,411 Total Operating Revenues 8,090,722 5,438,274 67%5,515,473 (77,198) . Operating Expenses Salaries of Personnel 776,077 592,279 76%603,023 (10,744) Fringe Benefits 372,684 267,743 72%256,831 10,912 Contractual Services 681,215 349,350 51%413,211 (63,861) Printing and Binding 2,500 84 3%184 (100) Advertising 1,000 195 20%- 195 Utilities 417,200 294,186 71%290,588 3,598 Communications 6,900 2,930 42%3,365 (435) Insurance 29,750 28,070 94%27,277 793 Travel and Training 9,200 1,945 21%6,159 (4,215) Miscellaneous 61,137 54,177 89%53,021 1,156 Materials and Supplies 194,100 65,169 34%105,327 (40,159) Depreciation - 641,977 0%641,175 802 Capital 390,000 11,652 3%358,332 (346,680) Contingency 964,266 - 0%- - Total Production Expenses 3,906,029 2,309,757 59%2,758,495 (448,738) Salaries of Personnel 585,456 409,134 70%378,407 30,727 Fringe Benefits 295,345 192,483 65%172,722 19,760 Contractual Services 608,253 403,004 66%448,505 (45,500) Communications 4,950 2,426 49%2,746 (321) Insurance 24,000 23,437 98%22,073 1,364 Lease/Rent of Equipment 2,000 1,366 68%1,366 - Travel and Training 5,300 382 7%6,043 (5,661) Miscellaneous 26,537 19,071 72%25,906 (6,834) Miscellaneous Credits (240,000) (178,620) 74%(216,420) 37,800 Materials and Supplies 139,888 77,000 55%31,049 45,951 Depreciation - 72,506 0%70,673 1,833 Capital 1,046,645 481,483 46%306,119 175,363 Interest Obligations 1,519,319 134,587 9%122,168 12,419 Total Distribution Expenses 4,017,693 1,638,260 41%1,371,359 266,901 Income (loss) Before Transfers 167,000 1,490,258 1,385,619 104,639 Transfers (167,000)(134,643) 81%(132,236) (2,407) Income (loss)-$ 1,355,615$ 1,253,383$ 102,232$ - Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Nine Months Ending March 31, 2021 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,862,860$ 5,070,119$ 74% 5,101,511$ (31,392)$ Other Revenue 169,544 79,662 47% 131,245 (51,583) Reserve for Encumbrances 1,103,610 - 0% - - Appropriated from Net Position 440,942 - 0% - - CARES Act Utility Funding - 24,722 0% - 24,722 Total Operating Revenues 8,576,956 5,174,503 60% 5,232,756 (58,253) . Operating Expenses Salaries of Personnel 669,045 434,586 65% 503,953 (69,367) Fringe Benefits 324,667 200,500 62% 226,536 (26,036) Contractual Services 3,548,586 2,141,492 60% 2,128,931 12,560 Printing and Binding 1,500 - 0% - - Advertising 1,500 - 0% - - Utilities 4,500 3,108 69% 3,008 100 Communications 15,600 10,776 69% 9,777 999 Insurance 18,000 11,836 66% 11,211 625 Lease/Rent of Equipment 3,000 1,366 46% 1,366 - Travel and Training 9,000 1,117 12% 8,928 (7,811) Miscellaneous 38,537 28,091 73% 34,470 (6,378) Miscellaneous Credits (325,000) (98,959) 30% (184,897) 85,938 Materials and Supplies 98,000 21,256 22% 34,922 (13,665) Depreciation - 990,675 0% 877,032 113,643 Capital 1,792,278 746,943 42% 387,015 359,928 Interest Obligations 1,631,321 108,700 7% 122,297 (13,597) Contingency 746,422 - 0% - - Total Operating Expenses 8,576,956 4,601,487 54% 4,164,549 436,939 Income (loss) before Transfers - 573,015 1,068,207 (495,192) Transfers - - 0% - - Income (loss) -$ 573,015$ 1,068,207$ (495,192)$ City of Salem, Virginia Sewer Fund Statement of Operations For Nine Months Ending March 31, 2021 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 367,000$ 132,083$ 36%256,336$ (124,253)$ Box office shows 1,200,000 65,917 5%1,252,896 (1,186,980) Catering and concessions 150,000 15,411 10%142,153 (126,742) Merchandise and commissions 151,500 17,043 11%123,234 (106,191) Static advertising 60,000 20,625 34%52,089 (31,464) Miscellaneous income 16,100 21,486 133%7,238 14,248 Salem Fair 9,113 (3,500) -38%577,473 (580,973) Reserve for encumbrances 3,046 - 0%- - Reserve for encumbrances - - 0%- - Total Operating Revenues 1,956,759 269,065 14%2,411,419 (2,142,355) Operating Expenses Salaries of personnel 1,037,843 657,471 63%811,229 (153,758) Fringe benefits 431,046 284,966 66%306,118 (21,153) Maintenance and contractual services 213,094 91,029 43%180,174 (89,145) Printing and binding 1,000 - 0%399 (399) Advertising 37,000 21,431 58%21,826 (395) Utilities 277,000 149,870 54%241,759 (91,890) Communications 18,200 9,598 53%11,270 (1,673) Insurance 21,000 23,577 112%19,948 3,629 Lease/Rent of Equipment 3,500 - 0%- - Travel and training 7,800 199 3%3,694 (3,495) Miscellaneous 84,536 59,023 70%50,145 8,878 Show expense 1,300,213 80,377 6%1,455,863 (1,375,485) Fair 2020 expense 6,000 6,395 107%460,959 (454,564) Materials and supplies 52,300 5,130 10%29,968 (24,838) Capital 171,952 143,009 83%595,236 (452,226) Depreciation - 228,877 0%213,502 15,376 Contingency 24,760 - 0%- - Total Operating Expenses 3,687,244 1,760,952 48%4,402,089 (2,641,138) Income (loss) Before Transfers (1,730,485)(1,491,887) (1,990,670)498,783 Transfers 1,730,485 1,342,443 78%1,445,026 (102,583) Income (loss)-$ (149,444)$ (545,644)$ 396,200$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Nine Months Ending March 31, 2021 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 472,600$ 75,671$ 16%509,266$ (433,595)$ Concessions 130,504 7,610 6%126,037 (118,427) Moyer Concessions 35,500 36,816 104%28,662 8,154 Salem High Concessions 9,000 - 0%4,607 (4,607) Total Operating Revenues 647,604 120,097 19%668,572 (548,475) . Operating Expenses: Salaries of personnel 147,705 107,758 73%225,807 (118,049) Fringe benefits 97,305 47,028 48%63,502 (16,474) Contractual services 10,000 4,737 47%10,872 (6,135) Printing and binding 500 21 4%775 (753) Laundry and Cleaning 15,000 1,238 8%8,235 (6,997) Communications 600 108 18%147 (39) Insurance 1,200 1,642 0%1,212 431 Miscellaneous 140,205 23,854 17%131,582 (107,728) Materials and supplies 159,430 29,926 19%152,041 (122,114) Depreciation - 3,288 0%3,250 38 Total Catering Expenses 571,945 219,600 38%597,421 (377,820) Salaries of Personnel 56,776 8,126 14%52,966 (44,841) Fringe Benefits 16,009 2,566 16%14,145 (11,578) Miscellaneous 42,950 1,696 4%44,652 (42,955) Materials and Supplies 32,000 2,954 9%28,752 (25,798) Total Concessions Expenses 147,735 15,342 10%140,514 (125,172) Salaries of Personnel 32,710 22,168 68%25,795 (3,627) Fringe Benefits 9,782 9,141 93%6,551 2,590 Contractual services 2,500 1,875 75%1,875 - Miscellaneous 5,500 5,561 101%4,349 1,212 Materials and Supplies 12,000 10,975 91%8,884 2,091 Total Moyer Expenses 62,492 49,720 80%47,454 2,266 Salaries of Personnel 12,017 - 0%3,783 (3,783) Fringe Benefits 3,969 - 0%1,043 (1,043) Miscellaneous 300 - 0%(9) 9 Materials and Supplies 2,350 81 3%637 (556) Total Salem High Expenses 18,636 81 0%5,455 (5,374) Income (loss) Before Transfers (153,204)(164,646)(122,272)(42,374) Transfers 153,204 - 0%- - Income (loss)-$ (164,646)$ (122,272)$ (42,374)$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Nine Months Ending March 31, 2021 Catering Concessions City of Salem, Virginia Schedule of Deposits and Investments For Period Ending March 31, 2021 Schedule L FV as a Cash Value Unrealized Fair Value % of 3/31/2021 Gain (Loss)3/31/2021 Portfolio Demand & Time Deposits Concentration Account 31,722,220$ -$ 31,722,220$ 24.9% Payroll Account 10,036 - 10,036 0.0% Revenue Recovery Account 13,836 - 13,836 0.0% Utilitiy Billing Account 26,405 - 26,405 0.0% Box Office Account 151,864 - 151,864 0.1% Held as Fiscal Agent of: Cardinal Academy 680,863 - 680,863 0.5% Court Community Corrections 1,366,442 - 1,366,442 1.1% Held on Behalf of: Economic Development Authority 293,325 - 293,325 0.2% Total Demand & Time Deposits 34,264,990 - 34,264,990 26.8% Investments Local Government Investment Pool (LGIP)16,875 - 16,875 0.0% Local Government Investment Pool EM (LGIP EM*)77,026,472 (185,242) 76,841,229 60.4% VA State Non-Arbitrage Program (SNAP)16,353,872 - 16,353,872 12.8% Total Investments 93,397,218 (185,242) 93,211,976 73.2% Total Deposits and Investments 127,662,208$ (185,242)$ 127,476,966$ 100.0% * Extended Maturity Item 4B 4-26-21 Item # 6A Date: 4/26/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT ANDREW LEWIS MIDDLE SCHOOL MEETING DATE: April 26, 2021 AGENDA ITEM: Request to approve the Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2021-2022. SUBMITTED BY: Rob Light, Assistant City Manager SUMMARY OF INFORMATION: The Roanoke Valley Resource Authority (RVRA) was established on October 23, 1991, as a tax-exempt political subdivision within the Commonwealth of Virginia to acquire and construct a regional sanitary landfill and waste collection and transfer station with related treatment facilities. Members of the RVRA are the City of Salem, County of Roanoke, City of Roanoke, and Town of Vinton. As specified in the RVRA’s Member Use Agreement, all members must approve the RVRA budget annually. The attached fiscal year 2021/2022 budget was approved by the RVRA Board. Dan Miles, Chief Executive Officer of the Roanoke Valley Resource Authority, will present the budget on behalf of the RVRA during the City Council meeting and will be available to answer any questions that Council may have. FISCAL IMPACT: The fiscal year 2021/2022 RVRA budget proposes no increase in the per ton tipping fee cost to member localities. STAFF RECOMMENDATION: Staff recommends approval of the Roanoke Valley Resource Authority budget for the fiscal year 2021/2022. Item # 6B Date: 4/26/2021 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT ANDREW LEWIS MIDDLE SCHOOL MEETING DATE: April 26, 2021 AGENDA ITEM: Request to approve the Roanoke Regional Airport Commission fiscal year 2021/2022 budget SUBMITTED BY: Jay Taliaferro, City Manager SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission (the Commission) was established on July 1, 1987, by legislative act of the Commonwealth of Virginia to own and operate the Roanoke Regional Airport (now the Roanoke-Blacksburg Regional Airport). The Commission is composed of six (6) members. The City of Salem joined the Commission effective July 1, 2020. One (1) member is appointed by the City of Salem. Two (2) members are appointed by Roanoke County and three (3) by Roanoke City. The County and the Cities are each responsible for their pro-rata share, based on population, of any year-end operating deficit or capital expenditures if any additional funding is required. The Commission is responsible for paying all outstanding debt. No subsidy has been required since inception. In accordance with the requirements of the Commission contract as amended, the Roanoke Regional Airport Commission is required to submit its budget to the Salem City Council, Roanoke County Board of Supervisors, and the Roanoke City Council for approval. At its meeting on March 23, 2021, the Commission approved the attached budget for fiscal year 2021-2022 to be forwarded to the governing bodies of the three (3) localities. You will note that a deficit is anticipated in the Operating Budget for Fiscal Year 2021- 2022. However, the Roanoke Regional Airport Commission has been allocated funds under the Federal Coronavirus Aid, Relief and Economic Security (CARES) Act which will fund any operating deficiencies. Accordingly, no additional appropriations are b eing requested or anticipated from the City of Salem, County of Roanoke, or the City of Roanoke. The Commission also adopted the attached capital expenditure budget program totaling over $100,000 in cost and are intended to benefit five or more future acc ounting periods (Attachment II). David Jeavons, Interim Executive Director of the Roanoke Regional Airport Commission, will present the budget on behalf of the Commission during the City Council meeting and will be available to answer any questions that Council may have. FISCAL IMPACT: No funds from the City of Salem are requested or anticipated for the fiscal year 2021 - 2022 budget. STAFF RECOMMENDATION: Staff recommends approval of the Roanoke Regional Airport Commission budget for the fiscal year 2021-2022. Item 4-26-21AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT ANDREW LEWIS MIDDLE SCHOOL AUDITORIUM MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 26, 2021 Request to authorize the Roanoke Valley-Alleghany Regional Commission to amend its Charter to reduce membership requirements. Jay Taliaferro, City Manager SUMMARY OF INFORMATION: The Roanoke Valley-Alleghany Regional Commission (RVARC) is requesting that member local governments approve a charter amendment to decrease the size of its governing board from 38 members to 30. For the charter amendment to be approved all member local governments must agree to this change. BACKGROUND: On February 25, 2021, the Regional Commission approved amendments to its Charter that have the effect of reducing the size of the Commission from 38 members to 30 members. This action was taken based on the recommendations of a Restructuring Committee which considered the goals of reducing the size of the Commission while maintaining a minimum level of two representatives from each locality, one of whom must be a member of the local governing body. The goal for reducing the size of the Commission is to help promote better interaction among Commission members during our meetings and to try to improve attendance at meetings. As a matter of interest, currently our Commission has the second largest board size in Virginia (only the Hampton Roads Planning District Commission has a larger number of board members). Among the Regional Commissions in Virginia that have a similar population size to our Regional Commission, the number of Commission members range from 23 to 27. 6C Attached to this Staff Report is a report from the RVARC Restructuring Committee that details the process used and rationale for this requested change and a red-lined version of the requested charter amendments. FISCAL IMPACT: There is no fiscal impact from the approval of this change to the Charter. STAFF RECOMMENDATION: Staff recommends authorization to amend the Charter . Item 6D 4-26-21