HomeMy WebLinkAbout2/22/2021 - City Council - Agenda -RegularSalem City Council
Work Session Agenda
Monday, February 22, 2021
Parlor A
Salem Civic Center
1001 Roanoke Boulevard, Salem
5:30 p.m.
I. Call to Order
II. Roll Call
III. Discussion Items
a. Community Development Housekeeping Code Items –
Chuck Van Allman and Mary Ellen Wines
b. Other Items
IV. Adjournment
Ci ty Council Meeting
A G E N D A
Monday, February 22, 2021, 6:30 PM
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
4.C onsent Agenda
A.Minutes
C onsider the acceptance of the minutes for the February 8, 2021 work session and regular meeting.
B.F inancial Report
C onsider acceptance of the Statement of Revenues and Expenditures for the seven months ending
J anuary 31, 2021.
5.Old Business
A.Special Exception P ermits
C onsider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC ,
property owner, for the issuance of Special Exception Permits to allow an automobile dealership,
used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax
Map #161-7-1). (C ontinued from the November 23, 2020, J anuary 11, 2021, and February 8, 2021
meetings.)
B.Workforce Dev elopment B oard – Change in F iscal Agent Agent
C onsider ordinance on second reading amending the Charter Agreement to designate the WDB as
the Fiscal Agent and authorizing the Mayor to execute an appropriate amendment to the Charter
Agreement.
6.New Business
A.Appropriation of F unds
C onsider request to re-appropriate funding for the Advanced Metering Infrastructure project.
Audit - Finance C ommittee
B.Appropriation of F unds
C onsider request to appropriate proceeds from the sale of equipment. Audit - Finance Committee
C .Appropriation of F unds
C onsider request to amend the School Grants Fund budget as approved by the School Board on
February 9, 2021. Audit - Finance C ommittee
D.Sale of E quipment Appropriation T hreshold
C onsider request to increase the threshold to administratively appropriate proceeds from the sale of
equipment. Audit - Finance C ommittee
E.B oards and Commissions
C onsider appointments to various boards and commissions.
7.Adjournment
Audi t F i nance Commi ttee M eeti ng, 5:00 p.m., P arl or A, Sal em Ci vi c Center
Work Sessi on, 5:30 p.m., P arl or A, Sal em Ci vi c Center
Item 4A
2-22-21
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-20 7,303,492$ - 0%- -$
General Property Taxes 38,989,443 15,408,917 40%14,508,206 900,711
Other Local Taxes 19,241,000 7,839,836 41%8,475,511 (635,675)
Permits and Licenses 324,450 180,553 56%210,510 (29,957)
Fines and Forfeitures 70,000 23,820 34%31,250 (7,430)
Revenue from Use of Money and Property 1,412,273 424,739 30%1,258,044 (833,305)
Charges for Services 3,503,257 1,525,293 44%1,784,248 (258,955)
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50%1,580,000 -
Payment in Lieu of Taxes from Water Fund 167,000 105,184 63%103,383 1,800
Miscellaneous Revenue 312,556 163,466 52%260,547 (97,081)
Non-Categorical Aid 3,884,907 636,691 16%682,636 (45,945)
Shared Expenses 1,383,069 683,561 49%622,736 60,825
Categorical Aid 12,138,761 6,791,205 56%3,570,020 3,221,185
Non-Revenue Receipts 7,577 8,578 113%10,967 (2,389)
Transfer From Other Funds 335,000 - 0%- -
Total Revenues 92,232,785 35,371,844 38%33,098,060 2,273,784
Expenditures:
General Government 7,101,576 4,535,282 64%4,286,274 249,008
Judicial Administration 2,298,678 1,414,540 62%1,270,127 144,413
Public Safety 20,807,136 11,165,199 54%10,441,813 723,386
Public Works 15,248,090 10,071,418 66%4,937,889 5,133,529
Health and Welfare 5,440,843 2,455,903 45%2,296,288 159,615
Education 23,456,497 15,396,772 66%14,494,551 902,221
Parks, Recreation and Cultural 6,247,320 3,087,272 49%3,253,773 (166,501)
Community Development 3,120,494 2,218,719 71%2,197,713 21,006
Non-Departmental 6,305,438 3,498,563 55%4,389,995 (891,432)
Contingency 1,228,631 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 878,082 - 0%- -
Total Expenditures 92,232,785 53,843,668 58%47,568,423 6,275,245
Revenues Over/(Under) Expenditures -$ (18,471,824)$ (14,470,363)$ (4,001,461)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Seven Months Ending January 31, 2021
Item 4B
2-22-21
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
City of Salem, Virginia
Debt Outstanding
For Period Ending January 31, 2021
Schedule E
Balance Principal Balance
7/1/2020 Issuances Payments 1/31/2021
City Debt Outstanding
2010B VML/VACO Series G Build America Bonds 315,000$ -$ (315,000)$ -$
2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000
2011 Union First Market Refunding Bonds 1,579,842 - (409,050) 1,170,792
2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400
2016B Public Improvement Bonds 850,793 - - 850,793
2019 Public Improvement Bonds 4,859,000 - - 4,859,000
2020 Public Improvement Bonds 2,595,000 - - 2,595,000
2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023
Total City Debt Outstanding 18,714,483 - (813,475) 17,901,008
School Debt Outstanding
2011 Union First Market Refunding Bonds 2,765,158 - (715,950) 2,049,208
2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000
2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600
2020 Public Improvement Bonds 23,960,000 - - 23,960,000
Total School Debt Outstanding 36,768,583 - (1,468,775) 35,299,808
Total Debt Outstanding 55,483,066$ -$ (2,282,250)$ 53,200,816$
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2021
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2020 28,679,093
Revenues:
Federal Grants 9,289,835 1,418,330 - 1,418,330 7,871,505 414,397
State Grants 8,752,530 685,046 - 685,046 8,067,484 59,854
Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) -
Interest Income 117,058 158,676 - 158,676 (41,618) 35,736
Donations 45,000 45,000 - 45,000 - 5,000
Transfer From General Fund 1,851,987 1,851,986 - 1,851,986 1 304,128
Transfer From Electric Fund 148,200 148,200 - 148,200 - -
Transfer From Water Fund 28,000 28,000 - 28,000 - -
Total Revenues 54,110,510 38,213,139 - 38,213,139 15,897,371 819,115
Expenditures:
Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955
Radio System Upgrade 2,637,839 2,282,055 - 2,282,055 355,784 (11)
Fire Truck 2020 698,200 - 678,429 678,429 19,771 -
Animal Shelter HVAC Replacement 50,000 46,450 - 46,450 3,550 46,450
Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 -
Colorado St Bridge Replacement 6,450,000 223,137 675,962 899,099 5,550,901 87,900
Apperson Drive Bridge Replacement 3,364,939 216,365 507,873 724,238 2,640,701 158,918
Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 -
VDOT E Main Project UPC 8753 217,955 31,544 - 31,544 186,411 -
Street Department Equipment 2020 1,260,242 376,533 622,893 999,426 260,816 376,533
Hanging Rock Battlefield Phase 2 570,310 126,330 9,211 135,541 434,769 5,472
Kiwanis Scoreboard 45,158 45,158 - 45,158 - -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 -
Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833
Kiwanis Field Lighting Upgrades 700,000 427,625 244,124 671,749 28,251 427,625
Longwood Park Restroom Replacement 150,000 - 107,025 107,025 42,975 -
Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950
Salem Memorial Park Lower Level Seats 101,000 45,199 45,199 90,398 10,602 45,199
Library Sidewalk Replacement 36,800 - - - 36,800 -
Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 -
Downtown Impr - E Main St/College Ave 1,684,838 1,464,531 - 1,464,531 220,307 441,190
Downtown Impr - E Main St/Broad St 974,799 472,337 403,012 875,349 99,450 372,438
Downtown Impr - E Main St/Broad St-CDBG 250,000 131,305 118,695 250,000 - 131,305
Downtown Impr - CDBG Community Impr 285,000 24,717 24,265 48,982 236,018 4,148
Downtown Impr - E Main St/Union St 1,000,000 19,720 96,330 116,050 883,950 19,720
Downtown Impr - E Main St/Market St 3,629,869 27,930 138,160 166,090 3,463,779 27,440
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending January 31, 2021
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Capital Projects Local Reserve 15,910 - - - 15,910 -
Transfer to Civic Center-2020 Bonds 109,000 109,000 - 109,000 - 109,000
Transfer to Schools-2020 Bonds 27,000,000 10,436,089 - 10,436,089 16,563,911 6,990,128
Total Expenditures 54,110,510 18,040,125 3,671,178 21,711,303 32,399,207 9,325,193
Fund Balance, January 31, 2021 20,173,015
Schedule G
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 39,986,044$ 22,853,660$ 57%23,139,260$ (285,601)$
Other Electric Revenue 575,119 688,310 120%695,599 (7,289)
Reserve for Encumbrances 13,235,339 - 0%- -
Appropriated from Net Position 23,150 - 0%- -
Total Operating Revenues 53,819,652 23,541,970 44%23,834,860 (292,890)
.
Operating Expenses
Other Power Generation - Operation 90,000 9,826 11%46,276 (36,449)
Other Power Generation - Maintenance 54,630 16,097 29%40,641 (24,545)
Purchased Power 21,540,000 11,402,925 53%12,229,538 (826,614)
Transmission - Operation 6,210,500 3,691,112 59%3,112,074 579,038
Transmission - Maintenance 24,000 2,354 10%2,806 (453)
Distribution - Operations 944,150 566,133 60%568,529 (2,396)
Distribution - Maintenance 1,221,665 646,814 53%647,569 (755)
Customer Service 580,459 365,558 63%317,257 48,301
Administration & General - Operation 3,026,488 789,889 26%1,084,199 (294,310)
Administration & General - Maintenance 161,211 85,187 53%98,693 (13,506)
Depreciation - 767,724 0%791,667 (23,944)
Capital 16,178,682 3,953,118 24%1,347,050 2,606,069
Contingency 627,867 - 0%- -
Total Operating Expenses 50,659,652 22,296,736 44%20,286,300 2,010,436
Income (loss) Before Transfers 3,160,000 1,245,233 3,548,560 (2,303,326)
Transfers (3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ (334,767)$ 1,968,560$ (2,303,326)$ Income (loss)-$ (669,533)$ 3,937,119$ (4,606,653)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Seven Months Ending January 31, 2021
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,180,151$ 4,134,602$ 58%4,121,016$ 13,586$
Other Revenue 390,544 176,629 45%247,032 (70,404)
Reserve for Encumbrances 508,452 - 0%- -
Appropriated from Net Position 11,575 - 0%- -
Total Operating Revenues 8,090,722 4,311,231 53%4,368,048 (56,818)
.
Operating Expenses
Salaries of Personnel 776,077 482,986 62%487,685 (4,699)
Fringe Benefits 372,684 214,563 58%204,377 10,186
Contractual Services 661,215 284,574 43%331,486 (46,912)
Printing and Binding 2,500 84 3%106 (22)
Advertising 1,000 195 20%- 195
Utilities 417,200 229,825 55%224,920 4,905
Communications 6,900 2,220 32%2,617 (397)
Insurance 29,750 8,571 29%27,277 (18,706)
Travel and Training 9,800 579 6%4,625 (4,047)
Miscellaneous 60,537 45,993 76%48,650 (2,656)
Materials and Supplies 194,100 43,574 22%74,960 (31,386)
Depreciation - 499,265 0%498,692 573
Capital 390,000 - 0%358,332 (358,332)
Contingency 964,266 - 0%- -
Total Production Expenses 3,886,029 1,812,430 47%2,263,727 (451,298)
Salaries of Personnel 585,456 325,624 56%308,793 16,831
Fringe Benefits 295,345 151,440 51%139,309 12,131
Contractual Services 628,253 327,424 52%347,453 (20,030)
Communications 4,950 1,896 38%2,110 (214)
Insurance 24,000 - 0%22,073 (22,073)
Lease/Rent of Equipment 2,000 1,062 53%1,062 -
Travel and Training 5,300 137 3%4,749 (4,611)
Miscellaneous 26,537 14,975 56%15,888 (913)
Miscellaneous Credits (240,000) (153,007) 64%(189,189) 36,182
Materials and Supplies 139,888 61,109 44%22,875 38,234
Depreciation - 56,298 0%54,897 1,401
Capital 1,046,645 460,742 44%73,575 387,168
Interest Obligations 1,519,319 134,587 9%122,168 12,419
Bond Costs - - 0%- -
Total Distribution Expenses 4,037,693 1,382,287 34%925,764 456,523
Income (loss) Before Transfers 167,000 1,116,514 1,178,557 (62,043)
Transfers (167,000)(105,184) 63%(103,383) (1,800)
Income (loss)-$ 1,011,331$ 1,075,174$ (63,843)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Seven Months Ending January 31, 2021
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,862,860$ 4,013,911$ 58%3,998,177$ 15,734$
Other Revenue 169,544 63,062 37%101,708 (38,646)
Reserve for Encumbrances 1,103,610 - 0%- -
Appropriated from Net Position 11,575 - 0%- -
Total Operating Revenues 8,147,589 4,076,973 50%4,099,885 (22,912)
.
Operating Expenses
Salaries of Personnel 669,045 354,283 53%401,649 (47,367)
Fringe Benefits 324,667 160,343 49%176,813 (16,470)
Contractual Services 3,548,586 1,592,572 45%1,535,575 56,997
Printing and Binding 1,500 - 0%- -
Advertising 1,500 - 0%- -
Utilities 4,500 2,518 56%2,037 480
Communications 15,600 7,614 49%7,284 331
Insurance 18,000 - 0%11,211 (11,211)
Lease/Rent of Equipment 3,000 1,062 35%1,062 -
Travel and Training 9,000 968 11%6,774 (5,807)
Miscellaneous 38,537 21,811 57%21,089 722
Miscellaneous Credits (325,000) (69,536) 21%(141,697) 72,161
Materials and Supplies 98,000 17,425 18%30,468 (13,042)
Depreciation - 763,356 0%681,974 81,382
Capital 1,362,911 735,684 54%196,732 538,953
Interest Obligations 1,631,321 82,929 5%94,170 (11,240)
Contingency 746,422 - 0%- -
Total Operating Expenses 8,147,589 3,671,029 45%3,025,140 645,889
Income (loss) before Transfers - 405,943 1,074,745 (668,801)
Transfers - - 0%- -
Income (loss)-$ 405,943$ 1,074,745$ (668,801)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Seven Months Ending January 31, 2021
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 367,000$ 99,722$ 27%210,409$ (110,688)$
Box office shows 1,200,000 47,692 4%903,417 (855,725)
Catering and concessions 150,000 8,638 6%102,472 (93,833)
Merchandise and commissions 151,500 6,181 4%105,167 (98,986)
Static advertising 60,000 20,625 34%36,714 (16,089)
Miscellaneous income 16,100 21,085 131%4,183 16,902
Salem Fair 9,113 (3,500) -38%587,473 (590,973)
Reserve for encumbrances 3,046 - 0%- - Reserve for encumbrances - - 0%- -
Total Operating Revenues 1,956,759 200,443 10%1,949,835 (1,749,392)
Operating Expenses
Salaries of personnel 1,037,843 526,882 51%660,828 (133,946)
Fringe benefits 431,046 227,796 53%243,041 (15,244)
Maintenance and contractual services 235,046 88,708 38%156,687 (67,979)
Printing and binding 1,000 - 0%399 (399)
Advertising 37,000 16,439 44%20,539 (4,100)
Utilities 277,000 114,367 41%195,209 (80,841)
Communications 18,200 7,579 42%8,660 (1,080)
Insurance 21,000 - 0%19,948 (19,948)
Lease/Rent of Equipment 3,500 - 0%- -
Travel and training 7,800 199 3%3,644 (3,445)
Miscellaneous 84,536 45,477 54%40,772 4,706
Show expense 1,300,213 57,477 4%1,048,779 (991,302)
Fair 2020 expense 6,000 6,370 106%460,959 (454,589)
Materials and supplies 52,300 3,323 6%20,243 (16,920)
Capital 150,000 119,849 80%547,125 (427,275)
Depreciation - 177,107 0%165,822 11,285
Contingency 24,760 - 0%- -
Total Operating Expenses 3,687,244 1,391,574 38%3,592,653 (2,201,079)
Income (loss) Before Transfers (1,730,485)(1,191,131) (1,642,818)451,687
Transfers 1,730,485 1,055,422 61%1,182,798 (127,376)
Income (loss)-$ (135,709)$ (460,020)$ 324,311$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Seven Months Ending January 31, 2021
Schedule K
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 472,600$ 45,653$ 10%401,411$ (355,758)$
Concessions 130,504 4,295 3%58,834 (54,538)
Moyer Concessions 35,500 36,137 102%27,879 8,257
Salem High Concessions 9,000 - 0%4,607 (4,607)
Total Operating Revenues 647,604 86,085 13%492,731 (406,646)
.
Operating Expenses:
Salaries of personnel 147,705 83,442 56%187,975 (104,533)
Fringe benefits 97,305 37,284 38%50,860 (13,576)
Contractual services 10,000 3,730 37%6,536 (2,805)
Printing and binding 500 21 4%415 (393)
Laundry and Cleaning 15,000 847 6%7,040 (6,192)
Communications 600 84 14%114 (30)
Insurance 1,200 - 0%1,212 (1,212)
Miscellaneous 140,205 14,733 11%96,587 (81,853)
Materials and supplies 159,430 19,921 12%129,941 (110,020)
Depreciation - 2,557 0%2,519 38
Total Catering Expenses 571,945 162,620 28%483,197 (320,577)
Salaries of Personnel 56,776 6,017 11%35,543 (29,526)
Fringe Benefits 16,009 1,644 10%8,912 (7,268)
Miscellaneous 42,950 694 2%25,743 (25,049)
Materials and Supplies 32,000 1,626 5%17,344 (15,718)
Total Concessions Expenses 147,735 9,980 7%87,541 (77,561)
Salaries of Personnel 32,710 21,797 67%24,093 (2,296)
Fringe Benefits 9,782 8,997 92%6,028 2,969
Contractual services 2,500 1,458 58%1,458 -
Miscellaneous 5,500 5,452 99%4,236 1,216
Materials and Supplies 12,000 9,967 83%8,960 1,008
Total Moyer Expenses 62,492 47,671 76%44,774 2,897
Salaries of Personnel 12,017 - 0%3,783 (3,783)
Fringe Benefits 3,969 - 0%1,043 (1,043)
Miscellaneous 300 - 0%(9) 9
Materials and Supplies 2,350 81 3%970 (889)
Total Salem High Expenses 18,636 81 0%5,788 (5,707)
Income (loss) Before Transfers (153,204)(134,267)(128,569)(5,698)
Transfers 153,204 - 0%- -
Income (loss)-$ (134,267)$ (128,569)$ (5,698)$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Seven Months Ending January 31, 2021
Catering
Concessions
Schedule L
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,331,004$ 6,521,396$ (190,392)$
Revenue
Premiums Paid - City 5,465,000 3,055,046 56% 2,976,224 78,822
Premiums Paid - School 4,415,000 2,570,096 58% 2,439,492 130,604
Premiums Paid - Retirees 840,000 588,922 70% 525,936 62,986
Dental Premiums Paid 629,000 361,183 57% 47,588 313,595
Interest Earnings 18,000 12,558 70% 71,714 (59,156)
Miscellaneous - 13,891 - - 13,891
Total Year to Date Revenues 11,367,000 6,601,696 58% 6,060,954 540,742
Expenses
Health Claims 10,221,752 6,140,094 60% 6,309,431 (169,337)
Dental Claims 629,000 302,957 48% 36,416 266,541
Employee Health Clinic 440,048 224,704 51% 225,203 (499)
Consulting Services 67,900 39,004 57% 37,508 1,496
Miscellaneous 8,300 3,675 44% 6,900 (3,225)
Total Year to Date Expenses 11,367,000 6,710,434 59% 6,615,458 94,976
Ending Net Position -$ 6,222,266$ 5,966,892$ 255,374$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Seven Months Ending January 31, 2021
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending January 31, 2021
Schedule M
FV as a
Cash Value Unrealized Fair Value % of
1/31/2021 Gain (Loss) 1/31/2021 Portfolio
Demand & Time Deposits
Concentration Account 26,370,489$ -$ 26,370,489$ 21.1%
Payroll Account 9,890 - 9,890 0.0%
Revenue Recovery Account 83,575 - 83,575 0.1%
Utilitiy Billing Account 16,425 - 16,425 0.0%
Box Office Account 130,129 - 130,129 0.1%
Held as Fiscal Agent of:
Cardinal Academy 780,235 - 780,235 0.6%
Court Community Corrections 1,425,921 - 1,425,921 1.1%
Held on Behalf of:
Economic Development Authority 286,607 - 286,607 0.2%
Total Demand & Time Deposits 29,103,271 - 29,103,271 23.2%
Investments
Local Government Investment Pool (LGIP) 16,872 - 16,872 0.0%
Local Government Investment Pool EM (LGIP EM*) 76,987,062 (31,792) 76,955,270 61.5%
VA State Non-Arbitrage Program (SNAP) 19,198,270 - 19,198,270 15.3%
Total Investments 96,202,204 (31,792) 96,170,412 76.8%
Total Deposits and Investments 125,305,475$ (31,792)$ 125,273,683$ 100.0%
* Extended Maturity
CITY OF SALEM
PLANNING COMMISSION
STAFF REPORT
Prepared by: Meeting Date:
City Administrative Staff October 14,2020
Report prepared:
October 6, 2020
1)RE: Hold public hearing to consider the request of Dominion
Service & Parts LLC, lessee, and Premier Investments LLC, property
owner, for the issuance of Special Exception Permits to allow an
automobile dealership, used, and an automobile repair service,
major, on the property located at 224 West 4th Street (Tax Map
#167- 7- 1).
SITE CHARACTERISTICS:
Zoning: HM Heavy Manufacturing
Future Land Use Plan Designation: Commercial
Existing Use: Automobile repair, major
Proposed Use: Automobile dealership, used, and Automobile repair, major
BACKGROUND INFORMATION:
This request is related to item 3E, and is to allow used car sales and
major automotive repairs to occur on the site.
ISSUES:
1.In accordance with Section 106-310.3 (A)1: All outdoor display areas
(parking areas) in conjunction with sales shall be constructed of
the same materials required for off-street parking areas as required
by section 106-404.
2.In accordance with Section 106-310.3 (A)2: A perimeter landscaping
strip and landscaping shall be provided as required by Section 106-
402.
3.In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1,
vehicles undergoing major work or which will be stored for more
than 72 hours must be located in a fully screened area.
4.This property is located within the 100 year floodzone.
Item # 5A Date: 2-22-21
Dominion Service
224 W 4th St
Salem, VA 24153
Dear Mr. Light
I DanielAustin no longer request specialexemption permits for both Automotive Repair (major)and
Automobile sales. lwould like to withdraw both requests leaving our business grandfathered iin with theability to perform bile repairs.
lAuDa
1
An Ordinance authorizing the adoption of an amendment to the Workforce Investment
Area III Chief Local Elected Officials (“CLEO”) Charter Agreement to amend and
confirm the Workforce Investment Area III CLEOs Charter Agreement (Charter
Agreement), as amended and authorizing the Mayor to execute such amendment to the
Charter Agreement.
WHEREAS, the Cities of Covington, Roanoke, and Salem, and the Counties of Alleghany,
Botetourt, Craig, Franklin, and Roanoke agreed to create a consortium to work together in
accordance with the provisions of the federal Workforce Investment Act within the Western
Virginia Workforce Development Area III; and
WHEREAS, the Mayors of the Cities of Covington, Roanoke and Salem, and the Chairmen
of the Board of Supervisors of the Counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke
(collectively, the Member Jurisdictions) executed the Charter Agreement for the consortium; and
WHEREAS, on April 14, 2020, the Roanoke Valley-Alleghany Regional Commission
announced it was discontinuing service as the Fiscal Agent for the consortium and Workforce
Development Board (“WDB”) effective December 31, 2020, thus necessitating amendment to the
Charter Agreement; and
WHEREAS, the City, the consortium, and the WDB agree that WDB should be designated
as the Fiscal Agent for both the consortium and the WDB; and
WHEREAS, Section 13 of the Charter Agreement allows for amendments to the Charter
Agreement with the concurrence of the governing bodies of the Member Jurisdictions.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem as follows:
1.City Council concurs with amending the Charter Agreement to designate the WDB
as the Fiscal Agent and the Mayor of the City of Salem is hereby authorized to execute an
appropriate amendment to the Charter Agreement upon form approved by the City Attorney.
Item 5B
2-22-21
2
2. The Mayor and the City Manager are hereby severally authorized to execute any
other requisite documents related to the amendment to the Charter Agreement, upon form
approved by the City Attorney.
3. The Charter Agreement, as now amended, is ratified, reaffirmed, confirmed, and
approved.
ATTEST:
City Clerk
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Renee F. Turk -
Passed:
Effective:
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 22, 2021
AGENDA ITEM: Request to re-appropriate funding for the Advanced Metering
Infrastructure Project
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City is continuing to move forward with the advanced metering infrastructure (AMI)
project. A variety of funding sources were appropriated to cover the cost of the AMI
system, including proceeds from the 2016 debt borrowing and additional funding from
Electric, Water and Sewer funds’ operating budgets and reserves. Electric, Water and
Sewer funds will each own a portion of the AMI system.
The various funding sources for the AMI system were approved and appropriated on
February 11, 2019 (fiscal year 2019) and November 12, 2019 (fiscal year 2020). As part
of the budget process in our New World financial system, any unencumbered budget at
June 30th of a fiscal year does not carry over to the next fiscal year. Since the AMI funding
was appropriated in previous fiscal years and was not all encumbered at June 30, 2020,
part of the previously approved and appropriated funds were not carried over to the
current fiscal year 2021. The unencumbered funds as of June 30, 2020 equaled $377,900
in the Electric Fund and $429,367 in the Sewer Fund.
FISCAL IMPACT:
Re-appropriation of funding in the Electric and Sewer fund budgets will allow the AMI
project to proceed.
STAFF RECOMMENDATION:
City staff requests Council to re-appropriate $377,900 from Electric Fund net position to
account 54-054-0018-58017, AMI System. Staff also requests re-appropriating $429,367
from Sewer Fund net position to account 52-052-0031-58017, AMI System.
Item 6A
2-22-21
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 22, 2021
AGENDA ITEM: Request appropriation of proceeds from the sale of
equipment.
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The City sells equipment that is no longer used on GovDeals, which is an on -line auction
established specifically for governments to use to dispose of surplus equipment. A 2002
Ford F450 Utility Truck was sold on GovDeals in January and proceeds of $7,125 were
received. The proceeds will be used to purchase new Street equipment.
FISCAL IMPACT:
Proceeds from the sale of equipment will be used to purchase new Street equipment.
STAFF RECOMMENDATION:
Staff recommends appropriating revenue of $7,125 to account 10-012-0100-47050, Sale
of Equipment, and increase the expenditure budget for account 10-018-4200-58001,
Machinery & Equipment, by $7,125.
It is also recommended that any proceeds not expended in the fiscal year received be
administratively appropriated in the subsequent fiscal year.
Item 6B
2-22-21
Item 6C
2-22-21
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM,
VIRGINIA HELD AT CITY HALL
MEETING DATE: February 22, 2021
AGENDA ITEM: Request to increase the threshold to administratively
appropriate proceeds from the sale of equipment.
SUBMITTED BY: Rosemarie B. Jordan
Director of Finance
SUMMARY OF INFORMATION:
Various City departments sell equipment that is no longer used and usually past the end
of its useful life. Gov Deals is an on-line auction established specifically for governments
to use to dispose of surplus equipment. This is the method most often used by the City
to dispose of surplus equipment and is managed by the Street Department. Using Gov
Deals, equipment is auctioned at various times during the year. Auction proceeds are
paid to the City, net of an administrative fee.
Because proceeds are received on an on-going basis, on September 14, 2015, City
Council approved staff’s recommendation to administratively appropriate proceeds when
received from the sale of individual pieces of equipment that are less than $7,000 as
specified by the City Manager.
FISCAL IMPACT:
Proceeds from the sale of equipment can be used to supplement department budgets.
STAFF RECOMMENDATION:
Staff recommends that the administrative appropriation threshold for proceeds from the
sale of individual pieces of equipment be increased from $7,000 to $10,000. Proceeds
received in excess of $10,000 will be presented to Council for appropriation.
Item 6D
2-22-21
Item 6E
2-22-21