HomeMy WebLinkAbout2/8/2021 - City Council - Agenda -RegularSalem City Council
Work Session Agenda
Monday, February 8, 2021
Parlor A
Salem Civic Center
1001 Roanoke Boulevard, Salem
5:30 p.m.
I. Call to Order
II. Roll Call
III. Discussion Items
a. Employee Performance Presentation – Leadership Team
b. Next Generation 911 Project - Chief Crawley and Captain
Todd Clayton
IV. Adjournment
Ci ty Council Meeting
A G E N D A
Monday, February 8, 2021, 6:30 P M
Community Room, Salem Civic Center, 1001 Roanoke Blvd., Salem, Virginia 24153
1.C all to Order
2.Pledge of Allegiance
3.C onsent Agenda
A.P ublic Comment
C omments from the public, limited to five minutes, on matters not on the regular meeting agenda.
T he following have signed up to speak at this meeting:
1) J ohn Breen, 142 Bogey Lane, Salem.
B.Minutes
C onsider the acceptance of the minutes from the J anuary 11, 2021 work session and regular
meeting.
C .F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the six months ending
December 2020.
4.Old Business
A.Special Exception P ermits
C onsider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC ,
property owner, for the issuance of Special Exception Permits to allow an automobile dealership,
used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax
Map #161-7-1). (C ontinued from the November 23, 2020 and J anuary 11, 2021, meetings.)
5.New Business
A.Taxicabs
C onsider setting the date for a public hearing in accordance with Section 98-94 of T HE C OD E OF
T HE C IT Y O F SA LEM, VIRGIN IA, for the issuance of Certificates of Public Convenience and
Necessity for the next twelve (12) months. (Suggest March 8, 2021).
B.Workforce Dev elopment B oard Change in F iscal Agent
C onsider an ordinance on first reading amending the Charter Agreement to designate the WDB as
the Fiscal Agent and authorizing the Mayor to execute an appropriate amendment to the Charter
Agreement.
C .Appropriation of F unds
C onsider request to amend the School Grants Fund budget as approved by the School Board on
J anuary 12, 2021. Audit - Finance C ommittee
D.Appropriation of F unds
C onsider request to reappropriate funding from Four-For-Life Funds. Audit - Finance Committee
E.B oards and Commissions
C onsider appointments to various boards and commissions.
6.Adjournment
F ootnote
Audi t F i nance Commi ttee M eeti ng, 5:15 p.m., P arl or A, Sal em Ci vi c Center
Work Sessi on, 5:30 p.m., P arl or A, Sal em Ci vi c Center
UNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
January 11, 2020 Item 3B 2-08-21A work session of the Council of the City of Salem, Virginia, was held in Parlor A of
the Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on January 11, 2021, at
6:oo p.m., there being present the following members of said Council, to wit: Renee F. Turk,
James W. Wallace, 111, Byron Randolph Foley (remote participation), and William D. Jones;
with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager;
Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Crystal Williams, Assistant to the City Manager; Michael D. Crawley, Chief of Police;
and, Todd Clingenpeel, Major Deputy Sheriff; and the following business was transacted:
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, Mr. Taliaferro introduced Chief Crawley and Major Clingenpeel of the
City's Leadership Development Team and they provided a presentation on the creation of
a leadership program and implementation time line based on the work of the this team.
Additional team members not present due to COVID-19 occupancy limits include A.K.
Briele, Bradley Jordan, Crystal Williams, Chris Lawson, Larado Robinson, and Kristie
Jordan; and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 6:26 p.m.
Mayor
Clerk of Council
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-20 7,303,265$ - 0%- -$
General Property Taxes 38,989,443 15,184,951 39% 14,265,280 919,671
Other Local Taxes 19,241,000 6,241,189 32% 6,893,208 (652,019)
Permits and Licenses 324,450 155,408 48% 183,821 (28,413)
Fines and Forfeitures 70,000 21,131 30% 25,718 (4,587)
Revenue from Use of Money and Property 1,412,273 352,887 25% 1,101,717 (748,830)
Charges for Services 3,503,257 1,270,055 36% 1,539,618 (269,563)
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50% 1,580,000 -
Payment in Lieu of Taxes from Water Fund 167,000 90,498 54% 88,963 1,535
Miscellaneous Revenue 291,921 123,182 42% 242,979 (119,797)
Non-Categorical Aid 3,884,907 543,457 14% 571,414 (27,957)
Shared Expenses 1,383,069 564,635 41% 517,666 46,969
Categorical Aid 12,138,761 6,347,144 52% 3,238,437 3,108,707
Non-Revenue Receipts 7,577 8,578 113% 14,592 (6,014)
Transfer From Other Funds 335,000 - 0%- -
Total Revenues 92,211,923 32,483,115 35% 30,263,413 2,219,702
Expenditures:
General Government 7,103,080 4,146,790 58% 3,632,076 514,714
Judicial Administration 2,296,947 1,250,981 54% 1,048,181 202,800
Public Safety 20,807,136 9,859,333 47% 8,634,497 1,224,836
Public Works 15,228,738 9,074,663 60% 4,115,968 4,958,695
Health and Welfare 5,440,843 2,085,636 38% 1,928,211 157,425
Education 23,456,497 13,481,909 57% 12,576,786 905,123
Parks, Recreation and Cultural 6,246,037 2,745,837 44% 2,754,204 (8,367)
Community Development 3,120,494 2,077,348 67% 2,109,375 (32,027)
Non-Departmental 6,305,438 2,437,253 39% 3,744,462 (1,307,209)
Contingency 1,228,631 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 878,082 - 0%- -
Total Expenditures 92,211,923 47,159,750 51% 40,543,760 6,615,990
Revenues Over/(Under) Expenditures -$ (14,676,635)$ (10,280,347)$ (4,396,288)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Six Months Ending December 31, 2020
Item 3C
2-08-21
Schedule B
‐
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2019 ‐2021
FY 2019 FY 2020 FY 2021
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2019 ‐2021
FY 2019 FY 2020 FY 2021
Schedule D
‐
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2019 ‐2021
FY 2019 FY 2020 FY 2021
City of Salem, Virginia
Debt Outstanding
For Period Ending December 31, 2020
Schedule E
Balance Principal Balance
7/1/2020 Issuances Payments 12/31/2020
City Debt Outstanding
2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$
2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000
2011 Union First Market Refunding Bonds 1,579,842 - (409,050) 1,170,792
2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400
2016B Public Improvement Bonds 850,793 - - 850,793
2019 Public Improvement Bonds 4,859,000 - - 4,859,000
2020 Public Improvement Bonds 2,595,000 - - 2,595,000
2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023
Total City Debt Outstanding 18,714,483 - (498,475) 18,216,008
School Debt Outstanding
2011 Union First Market Refunding Bonds 2,765,158 - (715,950) 2,049,208
2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000
2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600
2020 Public Improvement Bonds 23,960,000 - - 23,960,000
Total School Debt Outstanding 36,768,583 - (1,468,775) 35,299,808
Total Debt Outstanding 55,483,066$ -$ (1,967,250)$ 53,515,816$
*This issue was refunded in June 2020. An additional principal payment will be made in FY21.
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2020 28,679,093
Revenues:
Federal Grants 9,289,835 1,163,831 - 1,163,831 8,126,004 159,897
State Grants 8,752,530 684,683 - 684,683 8,067,847 59,491
Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) -
Interest Income 117,058 156,061 - 156,061 (39,003) 33,121
Donations 45,000 45,000 - 45,000 - 5,000
Transfer From General Fund 1,851,987 1,851,986 - 1,851,986 1 304,128
Transfer From Electric Fund 148,200 148,200 - 148,200 - -
Transfer From Water Fund 28,000 28,000 - 28,000 - -
Total Revenues 54,110,510 37,955,662 - 37,955,662 16,154,848 561,637
Expenditures:
Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955
Radio System Upgrade 2,637,839 2,282,055 - 2,282,055 355,784 (11)
Fire Truck 2020 698,200 - 678,429 678,429 19,771 -
Animal Shelter HVAC Replacement 50,000 46,450 - 46,450 3,550 46,450
Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 -
Colorado St Bridge Replacement 6,450,000 223,137 675,962 899,099 5,550,901 87,900
Apperson Drive Bridge Replacement 3,364,939 213,313 509,117 722,430 2,642,509 155,866
Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 -
VDOT E Main Project UPC 8753 217,955 31,544 - 31,544 186,411 -
Street Department Equipment 2020 1,260,242 376,533 622,893 999,426 260,816 376,533
Hanging Rock Battlefield Phase 2 570,310 126,330 9,211 135,541 434,769 5,472
Kiwanis Scoreboard 45,158 45,158 - 45,158 - -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 -
Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833
Kiwanis Field Lighting Upgrades 700,000 427,625 244,124 671,749 28,251 427,625
Longwood Park Restroom Replacement 150,000 - 107,025 107,025 42,975 -
Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950
Salem Memorial Park Lower Level Seats 101,000 - 90,398 90,398 10,602 -
Library Sidewalk Replacement 36,800 - - - 36,800 -
Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 -
Downtown Impr - E Main St/College Ave 1,684,838 1,392,820 48,484 1,441,304 243,534 369,480
Downtown Impr - E Main St/Broad St 974,799 380,973 485,853 866,826 107,973 281,073
Downtown Impr - E Main St/Broad St-CDBG 250,000 100,202 154,419 254,621 (4,621) 100,202
Downtown Impr - CDBG Community Impr 285,000 24,717 24,265 48,982 236,018 4,148
Downtown Impr - E Main St/Union St 1,000,000 19,720 96,330 116,050 883,950 19,720
Downtown Impr - E Main St/Market St 3,629,869 27,930 138,160 166,090 3,463,779 27,440
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending December 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Capital Projects Local Reserve 15,910 - - - 15,910 -
Transfer to Civic Center-2020 Bonds 109,000 109,000 - 109,000 - 109,000
Transfer to Schools-2020 Bonds 27,000,000 9,166,503 - 9,166,503 17,833,497 5,720,541
Total Expenditures 54,110,510 16,528,110 3,884,670 20,412,780 33,697,730 7,813,177
Fund Balance, December 31, 2020 21,427,553
Schedule G
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 39,986,044$ 19,560,526$ 49%19,936,413$ (375,887)$
Other Electric Revenue 571,479 415,427 73%439,078 (23,651)
Reserve for Encumbrances 13,235,339 - 0%- -
Total Operating Revenues 53,792,862 19,975,953 37%20,375,491 (399,538)
.
Operating Expenses
Other Power Generation - Operation 90,000 9,826 11%46,276 (36,449)
Other Power Generation - Maintenance 54,630 16,097 29%38,470 (22,373)
Purchased Power 21,540,000 9,795,544 45%10,606,258 (810,714)
Transmission - Operation 6,210,500 3,039,185 49%2,601,164 438,022
Transmission - Maintenance 24,000 2,138 9%2,522 (384)
Distribution - Operations 944,150 503,307 53%481,192 22,116
Distribution - Maintenance 1,221,665 559,499 46%560,758 (1,260)
Customer Service 580,459 324,365 56%267,035 57,330
Administration & General - Operation 3,026,488 654,283 22%877,719 (223,436)
Administration & General - Maintenance 161,211 79,987 50%76,958 3,029
Depreciation - 657,939 0%680,156 (22,217)
Capital 16,151,892 3,745,039 23%1,094,754 2,650,285
Contingency 627,867 - 0%- -
Total Operating Expenses 50,632,862 19,387,210 38%17,333,262 2,053,948
Income (loss) Before Transfers 3,160,000 588,743 3,042,229 (2,453,486)
Transfers (3,160,000) (1,580,000) 50%(1,580,000) -
Income (loss)-$ (991,257)$ 1,462,229$ (2,453,486)$ Income (loss)-$ (1,982,514)$ 2,924,458$ (4,906,972)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Six Months Ending December 31, 2020
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,180,151$ 3,562,300$ 50%3,569,580$ (7,280)$
Other Revenue 390,000 151,823 39%210,352 (58,529)
Reserve for Encumbrances 684,835 - 0%- -
Total Operating Revenues 8,254,986 3,714,123 45%3,779,932 (65,809)
.
Operating Expenses
Salaries of Personnel 776,077 429,425 55%392,826 36,599
Fringe Benefits 372,684 166,969 45%175,122 (8,153)
Contractual Services 661,215 237,093 36%297,617 (60,524)
Printing and Binding 2,500 84 3%106 (22)
Advertising 1,000 195 20%- 195
Utilities 417,200 193,287 46%191,513 1,774
Communications 6,900 1,863 27%1,852 10
Insurance 29,750 13,316 45%27,277 (13,961)
Travel and Training 9,800 579 6%4,413 (3,834)
Miscellaneous 60,537 43,949 73%42,424 1,525
Materials and Supplies 194,100 41,090 21%69,655 (28,564)
Depreciation - 427,908 0%427,450 458
Capital 390,000 13 0%26,412 (26,399)
Contingency 1,244,266 - 0%- -
Total Production Expenses 4,166,029 1,555,771 37%1,656,667 (100,897)
Salaries of Personnel 585,456 281,697 48%255,114 26,584
Fringe Benefits 295,345 118,653 40%120,982 (2,329)
Contractual Services 628,253 272,228 43%305,788 (33,561)
Communications 4,950 1,594 32%1,544 51
Insurance 24,000 - 0%22,073 (22,073)
Lease/Rent of Equipment 2,000 911 46%911 -
Travel and Training 5,300 137 3%3,976 (3,839)
Miscellaneous 26,537 12,930 49%13,665 (735)
Miscellaneous Credits (240,000) (130,140) 54%(169,480) 39,339
Materials and Supplies 139,888 48,374 35%27,191 21,183
Depreciation - 48,194 0%47,008 1,185
Capital 930,909 444,482 48%70,525 373,958
Interest Obligations 1,519,319 134,587 9%5,675 128,913
Total Distribution Expenses 3,921,957 1,233,646 31%704,971 528,675
Income (loss) Before Transfers 167,000 924,706 1,418,294 (493,587)
Transfers (167,000)(90,498) 54%(88,963) (1,535)
Income (loss)-$ 834,208$ 1,329,331$ (495,123)$ -
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Six Months Ending December 31, 2020
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,862,860$ 3,447,052$ 50%3,437,831$ 9,220$
Other Revenue 169,000 53,762 32%84,605 (30,843)
Reserve for Encumbrances 1,103,610 - 0%- -
Total Operating Revenues 8,135,470 3,500,813 43%3,522,436 (21,623)
.
Operating Expenses
Salaries of Personnel 669,045 309,048 46%322,911 (13,863)
Fringe Benefits 324,667 140,546 43%149,886 (9,340)
Contractual Services 3,548,586 1,337,661 38%1,311,254 26,407
Printing and Binding 1,500 - 0%- -
Advertising 1,500 - 0%- -
Utilities 4,500 2,223 49%1,594 629
Communications 15,600 6,373 41%4,533 1,840
Insurance 18,000 - 0%11,211 (11,211)
Lease/Rent of Equipment 3,000 911 30%911 -
Travel and Training 9,000 968 11%5,814 (4,847)
Miscellaneous 38,537 19,766 51%18,866 900
Miscellaneous Credits (325,000) (58,906) 18%(117,220) 58,314
Materials and Supplies 98,000 16,816 17%28,512 (11,696)
Depreciation - 649,696 0%584,445 65,251
Capital 1,350,792 538,094 40%112,941 425,153
Interest Obligations 1,631,321 82,929 5%23,354 59,576
Contingency 746,422 - 0%- -
Total Operating Expenses 8,135,470 3,046,125 37%2,459,012 587,113
Income (loss) before Transfers - 454,688 1,063,425 (608,736)
Transfers - - 0%- -
Income (loss)-$ 454,688$ 1,063,425$ (608,736)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Six Months Ending December 31, 2020
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 367,000$ 88,014$ 24%161,742$ (73,729)$
Box office shows 1,200,000 42,527 4%756,478 (713,951)
Catering and concessions 150,000 7,547 5%88,353 (80,807)
Merchandise and commissions 151,500 5,680 4%89,257 (83,578)
Static advertising 60,000 14,750 25%36,714 (21,964)
Miscellaneous income 16,100 16,085 100%3,882 12,204
Salem Fair 9,113 (3,500) -38%587,473 (590,973)
Reserve for encumbrances 3,046 - 0%- - Reserve for encumbrances - - 0%- -
Total Operating Revenues 1,956,759 171,102 9%1,723,899 (1,552,797)
Operating Expenses
Salaries of personnel 1,037,843 468,091 45%546,664 (78,573)
Fringe benefits 431,046 184,320 43%208,916 (24,596)
Maintenance and contractual services 235,046 49,469 21%111,861 (62,392)
Printing and binding 1,000 - 0%100 (100)
Advertising 37,000 15,284 41%17,763 (2,479)
Utilities 277,000 96,444 35%172,288 (75,843)
Communications 18,200 6,251 34%5,929 322
Insurance 21,000 - 0%19,948 (19,948)
Lease/Rent of Equipment 3,500 - 0%- -
Travel and training 7,800 199 3%3,620 (3,421)
Miscellaneous 84,536 40,456 48%35,156 5,300
Show expense 1,300,213 57,477 4%915,439 (857,962)
Fair 2020 expense 6,000 6,370 106%460,959 (454,589)
Materials and supplies 52,300 3,153 6%16,493 (13,341)
Capital 150,000 116,167 77%432,851 (316,684)
Depreciation - 151,221 0%141,982 9,239
Contingency 24,760 - 0%- -
Total Operating Expenses 3,687,244 1,194,903 32%3,089,970 (1,895,067)
Income (loss) Before Transfers (1,730,485)(1,023,801) (1,366,071)342,270
Transfers 1,730,485 926,076 54%1,051,684 (125,608)
Income (loss)-$ (97,725)$ (314,387)$ 216,662$ 0.00
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Six Months Ending December 31, 2020
Schedule K
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 472,600$ 41,332$ 9%374,067$ (332,736)$
Concessions 130,504 4,295 3%51,519 (47,223)
Moyer Concessions 35,500 36,137 102%27,879 8,257
Salem High Concessions 9,000 - 0%4,625 (4,625)
Total Operating Revenues 647,604 81,764 13%458,091 (376,327)
.
Operating Expenses:
Salaries of personnel 147,705 71,019 48%159,703 (88,684)
Fringe benefits 97,305 27,622 28%43,806 (16,184)
Contractual services 10,000 3,314 33%5,800 (2,487)
Printing and binding 500 21 4%265 (243)
Laundry and Cleaning 15,000 683 5%6,805 (6,122)
Communications 600 72 12%98 (26)
Insurance 1,200 - 0%1,212 (1,212)
Miscellaneous 140,205 13,318 9%89,585 (76,267)
Materials and supplies 159,430 18,506 12%106,170 (87,664)
Depreciation - 2,192 0%2,154 38
Total Catering Expenses 571,945 136,747 24%415,597 (278,851)
Salaries of Personnel 56,776 6,017 11%24,246 (18,229)
Fringe Benefits 16,009 1,644 10%6,093 (4,449)
Miscellaneous 42,950 694 2%17,776 (17,082)
Materials and Supplies 32,000 1,525 5%14,838 (13,312)
Total Concessions Expenses 147,735 9,880 7%62,953 (53,073)
Salaries of Personnel 32,710 21,797 67%24,093 (2,296)
Fringe Benefits 9,782 8,997 92%6,028 2,969
Contractual services 2,500 1,250 50%1,250 -
Miscellaneous 5,500 5,452 99%4,236 1,216
Materials and Supplies 12,000 9,967 83%8,960 1,008
Total Moyer Expenses 62,492 47,463 76%44,566 2,897
Salaries of Personnel 12,017 - 0%3,783 (3,783)
Fringe Benefits 3,969 - 0%1,043 (1,043)
Miscellaneous 300 - 0%(9) 9
Materials and Supplies 2,350 81 3%970 (889)
Total Salem High Expenses 18,636 81 0%5,788 (5,707)
Income (loss) Before Transfers (153,204)(112,407)(70,813)(41,594)
Transfers 153,204 - 0%- -
Income (loss)-$ (112,407)$ (70,813)$ (41,594)$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Six Months Ending December 31, 2020
Catering
Concessions
Schedule L
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,331,004$ 6,521,396$ (190,392)$
Revenue
Premiums Paid - City 5,465,000 2,629,545 48% 2,521,482 108,063
Premiums Paid - School 4,415,000 2,204,161 50% 2,073,114 131,047
Premiums Paid - Retirees 840,000 518,849 62% 456,688 62,161
Dental Premiums Paid 629,000 313,220 50% - 313,220
Interest Earnings 18,000 10,606 59% 63,018 (52,412)
Miscellaneous - 13,891 0% - 13,891
Total Year to Date Revenues 11,367,000 5,690,272 50% 5,114,302 575,970
Expenses
Health Claims 10,221,752 5,429,151 53% 5,450,040 (20,889)
Dental Claims 629,000 255,289 41% - 255,289
Employee Health Clinic 440,048 184,586 42% 193,486 (8,900)
Consulting Services 67,900 35,504 52% 37,508 (2,004)
Miscellaneous 8,300 3,675 44% 6,900 (3,225)
Total Year to Date Expenses 11,367,000 5,908,205 52% 5,687,934 220,271
Ending Net Position -$ 6,113,071$ 5,947,764$ 165,307$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Six Months Ending December 31, 2020
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending December 31, 2020
Schedule M
FV as a
Cash Value Unrealized Fair Value % of
12/31/2020 Gain (Loss) 12/31/2020 Portfolio
Demand & Time Deposits
Concentration Account 30,077,546$ -$ 30,077,546$ 23.1%
Payroll Account 10,036 - 10,036 0.0%
Revenue Recovery Account 10,069 - 10,069 0.0%
Utilitiy Billing Account 19,983 - 19,983 0.0%
Box Office Account 117,317 - 117,317 0.1%
Held as Fiscal Agent of:
Cardinal Academy 819,512 - 819,512 0.6%
Court Community Corrections 1,466,439 - 1,466,439 1.1%
Held on Behalf of:
Economic Development Authority 184,989 - 184,989 0.1%
Total Demand & Time Deposits 32,705,891 - 32,705,891 25.0%
Investments
Local Government Investment Pool (LGIP) 16,871 - 16,871 0.0%
Local Government Investment Pool EM (LGIP EM*) 76,958,574 (31,792) 76,926,782 59.1%
VA State Non-Arbitrage Program (SNAP) 20,653,987 - 20,653,987 15.9%
Total Investments 97,629,432 (31,792) 97,597,640 75.0%
Total Deposits and Investments 130,335,323$ (31,792)$ 130,303,531$ 100.0%
* Extended Maturity
CITY OF SALEM
PLANNING COMMISSION
STAFF REPORT
Prepared by: Meeting Date:
City Administrative Staff October 14,2020
Report prepared:
October 6, 2020
1)RE: Hold public hearing to consider the request of Dominion
Service & Parts LLC, lessee, and Premier Investments LLC, property
owner, for the issuance of Special Exception Permits to allow an
automobile dealership, used, and an automobile repair service,
major, on the property located at 224 West 4th Street (Tax Map
#167- 7- 1).
SITE CHARACTERISTICS:
Zoning: HM Heavy Manufacturing
Future Land Use Plan Designation: Commercial
Existing Use: Automobile repair, major
Proposed Use: Automobile dealership, used, and Automobile repair, major
BACKGROUND INFORMATION:
This request is related to item 3E, and is to allow used car sales and
major automotive repairs to occur on the site.
ISSUES:
1.In accordance with Section 106-310.3 (A)1: All outdoor display areas
(parking areas) in conjunction with sales shall be constructed of
the same materials required for off-street parking areas as required
by section 106-404.
2.In accordance with Section 106-310.3 (A)2: A perimeter landscaping
strip and landscaping shall be provided as required by Section 106-
402.
3.In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1,
vehicles undergoing major work or which will be stored for more
than 72 hours must be located in a fully screened area.
4.This property is located within the 100 year floodzone.
Item # 4A
Date: 2-08-21
Salem, VA Code of Ordinances
Sec. 98-94. -Council's annual hearing.
The council shall conduct a hearing each year between January 1 and March 31 for the
purpose of determining the number of taxicabs for which certificates shall be issued during the
next year and for the purpose of determining to which persons such certificates shall be issued,
after a consideration of the factors prescribed in.section 98-87. No certificate shall be renewable
as a matter of right, but the council shall decide in the exercise of its sound discretion and after
consideration of the factors prescribed in section 98-87 to which persons such certificates shall be
issued for the next certificate year. Such hearing shall be public, after notice thereof has been
given by mail to all holders of certificates and applicants for certificates, at the address shown on
such certificates and applications and after notice thereof by publication at least once and not
less than ten days prior to the hearing in some newspaper published or having a general
circulation in the city. Any such hearing may be continued from time to time without further
notice.
(Code 1969, § 28-37)
about:blank 2/5/2020
Item 5A
2-08-21
1
An Ordinance authorizing the adoption of an amendment to the Workforce Investment
Area III Chief Local Elected Officials (“CLEO”) Charter Agreement to amend and
confirm the Workforce Investment Area III CLEOs Charter Agreement (Charter
Agreement), as amended and authorizing the Mayor to execute such amendment to the
Charter Agreement.
WHEREAS, the Cities of Covington, Roanoke, and Salem, and the Counties of Alleghany,
Botetourt, Craig, Franklin, and Roanoke agreed to create a consortium to work together in
accordance with the provisions of the federal Workforce Investment Act within the Western
Virginia Workforce Development Area III; and
WHEREAS, the Mayors of the Cities of Covington, Roanoke and Salem, and the Chairmen
of the Board of Supervisors of the Counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke
(collectively, the Member Jurisdictions) executed the Charter Agreement for the consortium; and
WHEREAS, on April 14, 2020, the Roanoke Valley-Alleghany Regional Commission
announced it was discontinuing service as the Fiscal Agent for the consortium and Workforce
Development Board (“WDB”) effective December 31, 2020, thus necessitating amendment to the
Charter Agreement; and
WHEREAS, the City, the consortium, and the WDB agree that WDB should be designated
as the Fiscal Agent for both the consortium and the WDB; and
WHEREAS, Section 13 of the Charter Agreement allows for amendments to the Charter
Agreement with the concurrence of the governing bodies of the Member Jurisdictions.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem as follows:
1.City Council concurs with amending the Charter Agreement to designate the WDB
as the Fiscal Agent and the Mayor of the City of Salem is hereby authorized to execute an
appropriate amendment to the Charter Agreement upon form approved by the City Attorney.
Item 5B
2-08-21
2
2. The Mayor and the City Manager are hereby severally authorized to execute any
other requisite documents related to the amendment to the Charter Agreement, upon form
approved by the City Attorney.
3. The Charter Agreement, as now amended, is ratified, reaffirmed, confirmed, and
approved.
ATTEST:
City Clerk
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders -
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III -
Renee F. Turk -
Passed:
Effective:
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: February 8th, 2021
AGENDA ITEM: Request to amend School Grants Fund budget as approved by
the School Board on January 12, 2021
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grants Funds budget was amended for fiscal year 2020-2021 by the School
Board at their meeting on January 12, 2021. The Board amended the School Grants Fund
budget to increase revenues and expenditures by $125,519. The attached memo covers
the various appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $125,519 are to be made to the School Grants Funds.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation changes of
$125,519 be made to the School Grants Funds, per the attached report.
Item 5C
2-08-2021
Salem City Schools
Grant Budget Adjustments Report
January 12, 2021
Summary of Issue:
At times during the year, additional funding may be r eceived by the school division through
donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some
other means. This revenue increases the budget requiring Board approval before the funds can
be utilized.
Grant budgets need to be adjusted at this time because new grants have been awarded since
budget adoption and need to accounted for on the books
We received notification from the Virginia Department of Education (VDOE) on December 4th 2020,
that we were awarded a School Security Equipment Grant in the amount of $16,999. The approval
is to purchase surveillance cameras for West Salem Elementary School.
We received notification from the VDOE on December 11th 2020, that we were awarded an
additional $78,520 in VISION grant funds (part of the CARES act State Set -Aside funds/GEER)
that remained at the conclusion of the competitive process that allocated our original amount
awarded back in October. The intention of these funds are to support technology that school
divisions need for virtual learning, including access to the Internet.
We received notification from VDOE on January 5th, 2021, that we were awarded a Jobs for
Virginia Graduates grant in the amount of $30,000. These funds will be used to create an add-
on program that focuses on career readiness for students selected to participate from Salem High
School.
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
The budget adjustments will increase the revenue and expenditure budgets in the School Grant
Fund (attachment A) in total by the same amount of $125,519.
Recommended Action:
Move approval of the budget adjustments in the School Grant Fund as presented and recommend
that City Council approve the same.
New - Acct Needed
To set up budget for new revenues received in FY 21
Account Code Description
Revenue
Amount
Expenditure
Amount
Grant Fund:
32-340-00-00-9-000-61301 School Security Grant 16,999.00$
32-340-64-64-2-460-73182 Repair/Maint - Other Contracted - West 16,999.00$
32-500-00-00-9-000-62262 CARES Act GEER State Set-aside 84.425C 78,520.00$
32-500/110-68-21-9-800-73205 Software Licensing Fees 39,260.00$
32-500/110-64-64-9-420-75001 Telecom/Internet Services 39,260.00$
32-520-00-00-9-000-6XXXX Jobs for Virginia Graduates (JVG) Grant 30,000.00$
32-520-61-10-3-110-71120 Compensation - Instructional Salaries 22,280.00$
32-520-61-10-3-110-72100 FICA 1,704.00$
32-520-61-10-3-110-73037 Contractual Services - Other 5,000.00$
32-520-61-10-3-110-76435 Supplies - Instructional 1,016.00$
125,519.00$ 125,519.00$
Salem City Schools
Grant Budget Adjustments 1/12/21
Attachment A
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: February 8, 2021
AGENDA ITEM: Request to reappropriate funding from Four-For-Life Funds
SUBMITTED BY: Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
Each year, the City receives funding from the Virginia Department of Health for the Four-
for-Life program, which must be spent in accordance with state guidelines. If funds are not
spent in the fiscal year received, localities can carry over these funds. The Salem Rescue
Squad has accumulated Four-for-Life funds from previous fiscal years and would like to
utilize $40,698 of the carryover balance to purchase two Automatic External Defibrillator
(AED) devices.at a cost of $63,778. The funding being reappropriated will be used along
with current year funding for the purchase of the AED devices.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Staff recommends appropriating $40,698 from fund balance to account 10-034-3230-55840
for the purchase of the AED devices.
Item 5D
2-08-21