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Home My WebLink About1/11/2021 - City Council - Agenda -RegularSalem City Council Work Session Agenda Monday, January 11, 2021 Parlor A Salem Civic Center 1001 Roanoke Boulevard, Salem 6:00 p.m. I. Call to Order II. Roll Call III. Discussion Items a. Leadership Development Presentation – Chief Crawley & Major Clingenpeel b. Other items IV. Adjournment Ci ty Council Meeting A G E N D A Monday, January 11, 2021, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Citizen Comments C omments from the public, limited to five minutes, on matters not on the regular meeting agenda. T he following have signed up to speak at this meeting: 1) J ohn Breen, 142 Bogey Lane, Salem. Topic: A Council Resolution B.Minutes C onsider acceptance of the minutes from the December 14, 2020, work session and regular meeting. C .F inancial Report C onsider the acceptance of the Statement of Revenues and Expenses for the five months ending November 30, 2020. 4.Old Business A.Special Exception P ermits C onsider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC , property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #161-7-1). (C ontinued from the November 23, 2020, meeting.) 5.New Business A.Special Exception P ermit Hold public hearing to consider the request of Barry E. Dick and Valerie T. Dick, property owners, for the issuance of a Special Exception Permit to allow a 1,288 SF detached garage on the property located at 1737 Amy Lane, (Tax Map # 212 - 1 - 10). B.Special Exception P ermit Hold public hearing to consider the request of Derbyshire Real Estate, applicant, and Sunset Ridge Holdings, LLC , property owner, for the issuance of a Special Exception Permit to allow a two- family dwelling on the property located at 703 E Riverside Drive (Tax Map 232-2-9). C .Appropriation of F unds C onsider request to amend the School Grant Fund budget as approved by the School Board on December 8, 2020. Audit - Finance Committee D.P erformance Agreement E xtension with P arkway B rewing, L L C C onsider request to approve the Performance Agreement extension for the Parkway Brewing C ompany, LLC for a 15-month period with an end date of November 30, 2021; and authorization to the City Manager for issuance of written notification to all parties of this extension as required. . E.B oards and Commission C onsider appointments to various boards and commissions. 6.C losed Session 7.Adjournment Audit Finance Committee Meeting, 5:50 p.m., Salem Civic Center Community Room Work S ession Meeting, 6:00 p.m., S alem Civic Center, Parlor A UNAPPROVED MINUTES CITY COUNCIL WORK SESSION December 14, 2020 A work session of the Council of the City of Salem, Virginia, was held in Parlor A of the Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on December 14, 2020, at 5:30 p.m., there being present the following members of said Council, to wit: Renee F. Turk, James W. Wallace, III, Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Crystal Williams, Assistant to the City Manager; and Tammy Todd, Assistant Director of Finance; and the following business was transacted: Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ms. Jordan introduced John Aldridge with Brown, Edwards & Company as the principal in charge of the City’s fiscal year 2020 audit and Mr. Aldridge presented the overall results and highlights from the independent audit; and WHEREAS, Mr. Light presented information on the City’s mobile cellular devices and general future policy recommendations; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 6:09 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Item 1-11-2021 3B City Council Meeting MINUTES Monday, December 14, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1. Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renee F. Turk, Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; Charles E. Van Allman, Jr., Community Development Director; Mike Stevens, Communications Director; and Jim Guynn, Interim City Attorney. 2. Pledge of Allegiance 3. Consent Agenda A. Citizens' Comments Comments from the public, limited to five minutes, on matters not on the regular meeting agenda. The following have signed up to speak at this meeting: 1) John Breen, 142 Bogey Lane, Salem. Topic: Improving Salem - Part I Salem's Vision 2) Christopher Burton, 506 Oakview Drive, Salem. Topic: Noise Pollution Problem John Breen of 142 Bogey Lane and Christopher Burton of 506 Oakview Drive signed up to present comments to Council at this meeting. However, neither was able to attend to the meeting due to illness. B. Minutes Consider acceptance of the minutes from the November 23, 2020, regular meeting and work session, and the December 1, 2020, special meeting. The November 23, 2020 City Council meeting minutes were accepted as presented. 4. Old Business A. Ordinance for Bonuses Consider ordinance on second reading approving salary bonuses for employees of the City of Salem. William Jones motioned to adopt an ordinance on second reading approving salary bonuses for employees of the City of Salem as amended. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 5. New Business A. Comprehensive Annual Financial Report Presentation of the Comprehensive Annual Financial Report for the year ended June 30, 2020. John Aldridge with Brown, Edwards and Company, Roanoke, presented the City's fiscal year 2020 Comprehensive Annual Financial Report (CAFR). He noted that all localities are required to have an annual audit and that the auditor is also required to present the report and any findings in a public meeting. He said that he also met with Council in work session prior to this meeting and reviewed the report in detail. Mr. Aldridge indicated that Brown, Edwards, and Company has issued an unmodified or clean opinion to the City. There were no compliance issues noted. The report has been filed with the State by the required December 15th deadline. Mr. Aldridge informed Council that there was one piece related to the audit that remains to be completed. The Federal testing component cannot be completed until the Federal government issues guidance on the CARES funding. Once this guidance is issued, this item will be completed. Mayor Turk thanked Mr. Aldridge and his firm, accepted the information as presented and thanked him for his detailed review in the work session. Mr. Foley thanked Ms. Jordan and the Finance staff for their work in preparing the CAFR. B. Appropriation of Funds Consider request to appropriate local funding for the VDOT East Main Street Project. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the local funding requirements for the East Main Street project. The Committee reviewed the request and recommends approval of appropriating $58,128 for this project. James Wallace motioned to appropriate $58,128 for the East Main Street project. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace C. Appropriation of Funds Consider request to appropriate local funding for Downtown from Broad Street to White Oak Alley. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the local funding requirements for the Downtown Improvement Project between Broad Street and White Oak Alley. The Committee reviewed the request and recommends approval of appropriating $50,000 for this project. James Wallace motioned to appropriate $50,000 for the Downtown Improvement Project between Broad Street and White Oak Alley. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace D. Appropriation of Funds Consider request to appropriate local match for the VDOT Revenue Sharing Grant for Downtown from Union Street to Broad Street. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the local funding requirements for the Downtown Improvement Project between Broad Street and Union Street. The Committee reviewed the request and recommends approval of appropriating $250,000 for this project. James Wallace motioned to appropriate $250,000 for the Downtown Improvement Project between Broad Street and Union Street. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace E. Appropriation of Funds Consider request to amend School Operating Fund and School Grants Fund budgets as approved by the School Board on October 13, 2020. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the School Board's amendment to the Operating Fund and Grant Funds budgets. The Committee reviewed the request and recommends approval of the School Board's requested appropriation of a $2,992 reduction in the School Operating Fund and a $980,536 increase in the School Grant Fund. James Wallace motioned to approve appropriation of a $2,992 reduction in the School Operating Fund and a $980,536 increase in the School Grant Fund. John Saunders seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace F. Appropriation of Funds Consider request to appropriate funds for bonuses. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the appropriation of funding for employee bonuses for employees that did not receive hazard pay. The Committee reviewed the request and recommends approval of appropriating $426,492 for employee bonuses in General Fund departments, Civic Center employees, and Catering Employees. James Wallace motioned to approve appropriation of $426,492 from prior year fund balance for employee bonuses in General Fund departments, Civic Center employees, and Catering Employees. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace G. Appropriation of Funds Consider request to appropriate funds from the Library of Virginia. Audit - Finance Committee Vice Mayor Wallace noted that the Audit Finance Committee met to discuss the State-aid appropriation of funding for the Library. The Committee reviewed the request to carry over $23,980 from fiscal year 2020 and recommends approval. James Wallace motioned to approve appropriation of $23,980 of State-aid carry over funding from fiscal year 2020 for the Library. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace H. Boards and Commissions Consider appointments to various Boards and Commissions. Mayor Turk made a motion to approve the reappointment of Clark "Rob" Robinson, Jr. to the Economic Development Authority for a four-year term ending December 14, 2024; and the reappointment of John R. Hildebrand to the Board of Appeals (USBC Building Code) for a five-year term ending January 1, 2026. Mr. Jones noted a vacated Board position for the Economic Development Authority and due to the importance of the position, asked if it would be appropriate for Council to conduct interviews with candidates. Mr. Foley agreed that interviews would be appropriate for this separate vacancy. Mayor Turk noted that there are currently vacancies on several Boards or Committees including the Board of Appeals (USBC Building Code), Board of Equalization, Board of Zoning Appeals, Community Policy and Management Team, Economic Development Authority, Fair Housing Board, and Personnel Board. She encouraged citizens that may be interested to review these on the City's website and apply for these vacancies. Mr. Jones asked if we could put something out on our site or as otherwise appropriate to promote the vacant Economic Development Authority position due to its importance. Mayor Turn concurred. Mr. Taliaferro responded that staff could accommodate this request. Renee Turk motioned Motion to approve the reappointment of Clark "Rob" Robinson, Jr. to the Economic Development Authority for a four-year term ending December 14, 2024; and the reappointment of John R. Hildebrand to the Board of Appeals (USBC Building Code) for a five-year term ending January 1, 2026. Randy Foley seconded the motion. Ayes: Foley, Jones, Saunders, Turk, Wallace 6. Adjournment Mayor Turk asked that everyone remember the spirit of giving during the holiday season as we look around to the businesses and individuals that have been so severely affected by the Pandemic in the last year. Mayor Turk thanked the Emergency Management Team, Fire and EMS, Police, and doctors/nurses that have served our community. She noted that we are all working through this together and to continue to work safely and strongly going forward. The meeting was adjourned at 6:44 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-20 6,853,263$ - 0%- -$ General Property Taxes 38,989,443 10,014,420 26%10,221,711 (207,291) Other Local Taxes 19,241,000 4,769,668 25%5,505,700 (736,032) Permits and Licenses 324,450 129,257 40%159,211 (29,954) Fines and Forfeitures 70,000 17,740 25%20,870 (3,130) Revenue from Use of Money and Property 1,412,273 298,520 21%954,573 (656,053) Charges for Services 3,503,257 1,029,825 29%1,291,007 (261,182) Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50%1,580,000 - Payment in Lieu of Taxes from Water Fund 167,000 75,720 45%74,542 1,178 Miscellaneous Revenue 291,921 101,084 35%230,802 (129,718) Non-Categorical Aid 3,884,907 443,480 11%470,020 (26,540) Shared Expenses 1,383,069 446,125 32%413,018 33,107 Categorical Aid 12,124,169 4,899,215 40%1,938,384 2,960,831 Non-Revenue Receipts 7,577 8,578 113%14,592 (6,014) Transfer From Other Funds 335,000 - 0%- - Total Revenues 91,747,329 23,813,632 26%22,874,430 939,202 Expenditures: General Government 6,994,507 3,459,264 49%3,140,068 319,196 Judicial Administration 2,275,284 1,005,264 44%894,688 110,576 Public Safety 20,752,144 7,991,080 39%7,426,002 565,078 Public Works 15,095,425 8,269,005 55%3,498,572 4,770,433 Health and Welfare 5,439,177 1,516,068 28%1,558,755 (42,687) Education 23,456,497 11,621,035 50%10,717,184 903,851 Parks, Recreation and Cultural 6,139,144 2,285,983 37%2,388,323 (102,340) Community Development 3,116,328 1,719,373 55%1,709,549 9,824 Non-Departmental 6,272,110 2,214,416 35%2,765,965 (551,549) Contingency 1,228,631 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 878,082 - 0%- - Total Expenditures 91,747,329 40,081,488 44%34,099,106 5,982,382 Revenues Over/(Under) Expenditures -$ (16,267,856)$ (11,224,676)$ (5,043,180)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Five Months Ending November 30, 2020 Item 3C 1-11-21 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 City of Salem, Virginia Debt Outstanding For Period Ending November 30, 2020 Schedule E Balance Principal Balance 7/1/2020 Issuances Payments 11/30/2020 City Debt Outstanding 2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$ 2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000 2011 Union First Market Refunding Bonds 1,579,842 - (409,050) 1,170,792 2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400 2016B Public Improvement Bonds 850,793 - - 850,793 2019 Public Improvement Bonds 4,859,000 - - 4,859,000 2020 Public Improvement Bonds 2,595,000 - - 2,595,000 2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023 Total City Debt Outstanding 18,714,483 - (498,475) 18,216,008 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,765,158 - (715,950) 2,049,208 2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000 2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600 2020 Public Improvement Bonds 23,960,000 - - 23,960,000 Total School Debt Outstanding 36,768,583 - (1,468,775) 35,299,808 Total Debt Outstanding 55,483,066$ -$ (1,967,250)$ 53,515,816$ *This issue was refunded in June 2020. An additional principal payment will be made in FY21. City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending November 30, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2020 28,679,093 Revenues: Federal Grants 9,289,835 1,032,782 - 1,032,782 8,257,053 28,849 State Grants 8,752,530 625,192 - 625,192 8,127,338 - Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) - Interest Income 117,058 153,359 - 153,359 (36,301) 30,419 Donations 45,000 45,000 - 45,000 - 5,000 Transfer From General Fund 1,497,859 1,851,986 - 1,851,986 (354,127) 304,128 Transfer From Electric Fund 148,200 148,200 - 148,200 - - Transfer From Water Fund 28,000 28,000 - 28,000 - - Total Revenues 53,756,382 37,762,420 - 37,762,420 15,993,962 368,396 Expenditures: Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955 Radio System Upgrade 2,637,839 2,282,055 - 2,282,055 355,784 (11) Fire Truck 2020 698,200 - 678,429 678,429 19,771 - Animal Shelter HVAC Replacement 50,000 46,450 - 46,450 3,550 46,450 Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 - Colorado St Bridge Replacement 6,450,000 163,797 735,303 899,100 5,550,900 28,560 Apperson Drive Bridge Replacement 3,364,939 206,160 516,270 722,430 2,642,509 148,713 Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 - VDOT E Main Project UPC 8753 163,827 31,544 - 31,544 132,283 - Street Department Equipment 2020 1,260,242 323,928 638,498 962,426 297,816 323,928 Hanging Rock Battlefield Phase 2 570,310 126,330 9,211 135,541 434,769 5,472 Kiwanis Scoreboard 45,158 45,158 - 45,158 - - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 - Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833 Kiwanis Field Lighting Upgrades 700,000 427,625 244,124 671,749 28,251 427,625 Longwood Park Restroom Replacement 150,000 - 107,025 107,025 42,975 - Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950 Salem Memorial Park Lower Level Seats 101,000 - 90,398 90,398 10,602 - Library Sidewalk Replacement 36,800 - - - 36,800 - Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 - Downtown Impr - E Main St/College Ave 1,684,838 1,392,820 48,484 1,441,304 243,534 369,480 Downtown Impr - E Main St/Broad St 924,799 254,605 612,922 867,527 57,272 154,705 Downtown Impr - E Main St/Broad St-CDBG 250,000 52,460 201,407 253,867 (3,867) 52,460 Downtown Impr - CDBG Community Impr 285,000 24,717 24,265 48,982 236,018 4,148 Downtown Impr - E Main St/Union St 750,000 19,720 96,330 116,050 633,950 19,720 Downtown Impr - E Main St/Market St 3,629,869 27,930 138,160 166,090 3,463,779 27,440 City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending November 30, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Civic Center-2020 Bonds 109,000 109,000 - 109,000 - 109,000 Transfer to Schools-2020 Bonds 27,000,000 8,221,201 - 8,221,201 18,778,799 4,775,240 Total Expenditures 53,756,382 15,289,600 4,140,826 19,430,426 34,325,956 6,574,668 Fund Balance, November 30, 2020 22,472,821 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,986,044$ 16,719,668$ 42% 16,941,891$ (222,223)$ Other Electric Revenue 571,479 181,185 32% 413,056 (231,870) Reserve for Encumbrances 13,235,339 - 0% - - Total Operating Revenues 53,792,862 16,900,854 31% 17,354,947 (454,093) . Operating Expenses Other Power Generation - Operation 90,000 9,826 11% 39,304 (29,477) Other Power Generation - Maintenance 54,630 16,097 29% 37,650 (21,553) Purchased Power 21,540,000 8,157,146 38% 9,036,524 (879,378) Transmission - Operation 6,210,500 2,528,304 41% 2,162,793 365,511 Transmission - Maintenance 24,000 1,749 7% 2,245 (496) Distribution - Operations 944,150 394,747 42% 399,204 (4,458) Distribution - Maintenance 1,221,665 440,178 36% 452,369 (12,192) Customer Service 580,459 251,490 43% 229,284 22,206 Administration & General - Operation 3,026,488 547,213 18% 745,488 (198,276) Administration & General - Maintenance 161,211 46,204 29% 65,647 (19,443) Depreciation - 548,154 0% 568,644 (20,490) Capital 16,151,892 3,265,086 20% 968,373 2,296,713 Contingency 627,867 - 0% - - Total Operating Expenses 50,632,862 16,206,192 32% 14,707,524 1,498,668 Income (loss) Before Transfers 3,160,000 694,661 2,647,422 (1,952,761) Transfers (3,160,000) (1,580,000) 50% (1,580,000) - Income (loss) -$ (885,339)$ 1,067,422$ (1,952,761)$ City of Salem, Virginia Electric Fund Statement of Operations For Five Months Ending November 30, 2020 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,180,151$ 3,018,844$ 42% 3,014,688$ 4,155$ Other Revenue 390,000 130,589 33% 176,689 (46,100) Reserve for Encumbrances 684,835 - 0% - - Total Operating Revenues 8,254,986 3,149,433 38% 3,191,378 (41,945) . Operating Expenses Salaries of Personnel 776,077 333,788 43% 330,839 2,950 Fringe Benefits 372,684 136,357 37% 133,066 3,291 Contractual Services 661,215 177,990 27% 264,270 (86,280) Printing and Binding 2,500 - 0% 106 (106) Advertising 1,000 195 20% - 195 Utilities 417,200 160,119 38% 159,264 856 Communications 6,900 1,511 22% 1,785 (274) Insurance 29,750 3,826 13% 1,036 2,790 Travel and Training 9,800 579 6% 3,627 (3,049) Miscellaneous 60,537 39,269 65% 40,238 (969) Materials and Supplies 194,100 26,328 14% 55,457 (29,129) Depreciation - 356,552 0% 356,208 344 Capital 390,000 13 0% 26,412 (26,399) Contingency 1,244,266 - 0% - - Total Production Expenses 4,166,029 1,236,529 30% 1,372,307 (135,779) Salaries of Personnel 585,456 217,408 37% 212,726 4,682 Fringe Benefits 295,345 96,934 33% 91,588 5,346 Contractual Services 628,253 200,534 32% 262,340 (61,806) Communications 4,950 1,269 26% 1,335 (67) Insurance 24,000 - 0% - - Lease/Rent of Equipment 2,000 759 38% 759 - Travel and Training 5,300 137 3% 3,306 (3,168) Miscellaneous 26,537 10,705 40% 11,479 (774) Miscellaneous Credits (240,000) (88,921) 37% (146,454) 57,533 Materials and Supplies 139,888 48,439 35% 28,331 20,107 Depreciation - 40,089 0% 39,120 969 Capital 930,909 299,854 32% 65,836 234,019 Interest Obligations 1,519,319 134,587 9% 5,675 128,913 Total Distribution Expenses 3,921,957 961,794 25% 576,040 385,754 Income (loss) Before Transfers 167,000 951,110 1,243,030 (291,921) Transfers (167,000) (75,721) 45% (74,542) (1,179) Income (loss)-$ 875,389$ 1,168,488$ (293,099)$ Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Five Months Ending November 30, 2020 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,862,860$ 2,897,725$ 42% 2,874,233$ 23,491$ Other Revenue 169,000 52,814 31% 64,321 (11,507) Reserve for Encumbrances 1,103,610 - 0% - - Total Operating Revenues 8,135,470 2,950,539 36% 2,938,555 11,984 . Operating Expenses Salaries of Personnel 669,045 247,258 37% 269,933 (22,675) Fringe Benefits 324,667 119,295 37% 120,035 (740) Contractual Services 3,548,586 1,078,710 30% 931,546 147,164 Printing and Binding 1,500 - 0% - - Advertising 1,500 - 0% - - Utilities 4,500 1,925 43% 1,300 624 Communications 15,600 5,108 33% 4,531 577 Insurance 18,000 - 0% - - Lease/Rent of Equipment 3,000 759 25% 759 - Travel and Training 9,000 868 10% 4,358 (3,491) Miscellaneous 38,537 15,148 39% 16,680 (1,532) Miscellaneous Credits (325,000) (55,603) 17% (102,453) 46,850 Materials and Supplies 98,000 15,006 15% 12,386 2,620 Depreciation - 536,037 0% 486,916 49,121 Capital 1,350,792 378,287 28% 131,299 246,988 Interest Obligations 1,631,321 21,349 1% 23,354 (2,005) Contingency 746,422 - 0% - - Total Operating Expenses 8,135,470 2,364,146 29% 1,900,644 463,502 Income (loss) before Transfers - 586,392 1,037,910 (451,518) Transfers - - 0% - - Income (loss) -$ 586,392$ 1,037,910$ (451,518)$ City of Salem, Virginia Sewer Fund Statement of Operations For Five Months Ending November 30, 2020 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 367,000$ 56,683$ 15% 131,418$ (74,735)$ Box office shows 1,200,000 26,111 2% 662,278 (636,167) Catering and concessions 150,000 7,064 5% 68,425 (61,361) Merchandise and commissions 151,500 4,155 3% 71,125 (66,970) Static advertising 60,000 14,750 25% 36,714 (21,964) Miscellaneous income 16,100 16,085 100% 2,672 13,413 Salem Fair 9,113 (3,500) -38% 587,473 (590,973) Reserve for encumbrances 3,046 - 0% - - Total Operating Revenues 1,956,759 121,348 6% 1,560,105 (1,438,757) Operating Expenses Salaries of personnel 1,037,843 380,156 37% 471,495 (91,339) Fringe benefits 431,046 153,978 36% 156,729 (2,751) Maintenance and contractual services 235,046 36,748 16% 101,072 (64,324) Printing and binding 1,000 - 0% 100 (100) Advertising 37,000 4,366 12% 14,563 (10,197) Utilities 277,000 80,504 29% 144,858 (64,353) Communications 18,200 4,994 27% 5,575 (581) Insurance 21,000 - 0% - - Travel and training 7,800 199 3% 2,383 (2,184) Miscellaneous 88,036 29,472 33% 27,454 2,018 Show expense 1,300,213 54,726 4% 573,680 (518,954) Fair 2020 expense 6,000 6,370 106% 460,219 (453,849) Materials and supplies 52,300 3,153 6% 14,670 (11,517) Capital 150,000 115,752 77% 315,591 (199,839) Depreciation - 125,336 0% 118,142 7,194 Contingency 24,760 - 0% - - Total Operating Expenses 3,687,244 995,753 27% 2,406,530 (1,410,777) Income (loss) Before Transfers (1,730,485) (874,405) (846,425) (27,980) Transfers 1,730,485 796,730 46% 920,570 (123,840) Income (loss)-$ (77,675)$ 74,145$ (151,820)$ City of Salem, Virginia Salem Civic Center Statement of Operations For Five Months Ending November 30, 2020 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 472,600$ 38,923$ 8% 285,087$ (246,164)$ Concessions 130,504 3,648 3% 37,566 (33,918) Moyer Concessions 35,500 36,137 102% 27,879 8,257 Salem High Concessions 9,000 - 0% 4,625 (4,625) Total Operating Revenues 647,604 78,707 12% 355,157 (276,450) . Operating Expenses: Salaries of personnel 147,705 56,135 38% 131,850 (75,715) Fringe benefits 97,305 22,060 23% 30,109 (8,048) Contractual services 10,000 2,870 29% 5,268 (2,398) Printing and binding 500 - 0% 165 (165) Laundry and Cleaning 15,000 544 4% 6,151 (5,607) Communications 600 60 10% 82 (22) Insurance 1,200 - 0% - - Miscellaneous 140,205 12,295 9% 71,258 (58,963) Materials and supplies 159,430 16,755 11% 85,679 (68,923) Depreciation - 1,826 0% 1,789 38 Total Catering Expenses 571,945 112,545 20% 332,349 (219,804) Salaries of Personnel 56,776 3,883 7% 17,690 (13,808) Fringe Benefits 16,009 877 5% 4,521 (3,644) Miscellaneous 42,950 561 1% 13,365 (12,804) Materials and Supplies 32,000 737 2% 11,233 (10,496) Total Concessions Expenses 147,735 6,058 4% 46,810 (40,752) Salaries of Personnel 32,710 21,797 67% 24,093 (2,296) Fringe Benefits 9,782 8,997 92% 6,028 2,969 Contractual services 2,500 1,042 42% 1,042 - Miscellaneous 5,500 5,452 99% 4,236 1,216 Materials and Supplies 12,000 9,967 83% 8,960 1,008 Total Moyer Expenses 62,492 47,255 76% 44,358 2,897 Salaries of Personnel 12,017 - 0% 3,783 (3,783) Fringe Benefits 3,969 - 0% 1,043 (1,043) Miscellaneous 300 - 0% (9) 9 Materials and Supplies 2,350 111 5% 965 (854) Total Salem High Expenses 18,636 111 1% 5,783 (5,672) Income (loss) Before Transfers (153,204) (87,262) (74,142) (13,120) Transfers 153,204 - 0% - - Income (loss)-$ (87,262)$ (74,142)$ (13,120)$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Five Months Ending November 30, 2020 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,331,004$ 6,521,396$ (190,392)$ Revenue Premiums Paid - City 5,465,000 2,196,454 40% 2,098,409 98,045 Premiums Paid - School 4,415,000 1,836,400 42% 1,727,608 108,792 Premiums Paid - Retirees 840,000 440,470 52% 387,545 52,925 Dental Premiums Paid 629,000 261,886 42% - 261,886 Interest Earnings 18,000 8,333 46% 54,570 (46,237) Miscellaneous - 13,891 100% - 13,891 Total Year to Date Revenues 11,367,000 4,757,434 42% 4,268,132 489,302 Expenses Health Claims 10,221,752 4,498,303 44% 4,405,704 92,599 Dental Claims 629,000 213,172 34% - 213,172 Employee Health Clinic 440,048 152,791 35% 145,117 7,674 Consulting Services 67,900 32,004 47% 25,504 6,500 Miscellaneous 8,300 3,675 44% 6,900 (3,225) Total Year to Date Expenses 11,367,000 4,899,945 43% 4,583,225 316,720 Ending Net Position -$ 6,188,493$ 6,206,303$ (17,810)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For Five Months Ending November, 2020 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending November 30, 2020 Schedule M FV as a Cash Value Unrealized Fair Value % of 11/30/2020 Gain (Loss) 11/30/2020 Portfolio Demand & Time Deposits Concentration Account 25,238,616$ -$ 25,238,616$ 19.8% Payroll Account 10,036 - 10,036 0.0% Revenue Recovery Account 84,063 - 84,063 0.1% Utilitiy Billing Account 28,606 - 28,606 0.0% Box Office Account 99,856 - 99,856 0.1% Held as Fiscal Agent of: Cardinal Academy 865,460 - 865,460 0.7% Court Community Corrections 1,313,347 - 1,313,347 1.0% Held on Behalf of: Economic Development Authority 687,614 - 687,614 0.5% Total Demand & Time Deposits 28,327,598 - 28,327,598 22.2% Investments Local Government Investment Pool (LGIP) 16,869 - 16,869 0.0% Local Government Investment Pool EM (LGIP EM*) 76,926,787 (31,792) 76,894,995 60.5% VA State Non-Arbitrage Program (SNAP) 22,077,147 - 22,077,147 17.3% Total Investments 99,020,803 (31,792) 98,989,011 77.8% Total Deposits and Investments 127,348,401$ (31,792)$ 127,316,609$ 100.0% * Extended Maturity CITY OF SALEM PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1)RE: Hold public hearing to consider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC, property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #167- 7- 1). SITE CHARACTERISTICS: Zoning: HM Heavy Manufacturing Future Land Use Plan Designation: Commercial Existing Use: Automobile repair, major Proposed Use: Automobile dealership, used, and Automobile repair, major BACKGROUND INFORMATION: This request is related to item 3E, and is to allow used car sales and major automotive repairs to occur on the site. ISSUES: 1.In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2.In accordance with Section 106-310.3 (A)2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106- 402. 3.In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area. 4.This property is located within the 100 year floodzone. Item # 4A Date: 1-11-21 Planni ng Commi ssi on Meeti ng M INUTES Wednesday, October 14, 2020, 7:00 P M Salem Civic Center, Main L obby, 1001 Roanoke Boulevard, Salem, VA 24153 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was called to order at 7:00 p.m., there being present the following members to wit: Vicki G. Daulton, Chair; Denise P. King, Vice C hair; Reid A. Garst II, N. J ackson Beamer, and Neil L. Conner; with Vicki G. Daulton, Chair, presiding; together with J ames E. Taliaferro, City Manager and Executive Secretary; Rob Light Assistant C ity Manager and Deputy Executive Secretary; C harles E. VanAllman, J r., C ommunity Development Director; Mary Ellen Wines, Zoning Administrator, and Benjamin W. Tripp, C ity Planner. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider the acceptance of the minutes from the August 12, 2020, regular meeting. Accepted as presented 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for rezoning the property located at 527-529 Delaware Street (Tax Map # 146-8-7) from C BD C ommunity Business District to RB Residential Business T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 0.2 acres, located on the west side of Delaware Street, to the north of the intersection with 4th Street. It is occupied by a single family residence, with attached hair salon and parking area at the rear of the property. T he applicant states she would like to renovate and rent the former hair salon space behind the house as a separate residence. T his would require rezoning the property to allow for the issuance of a Special Exception Permit for a Two- Family Dwelling (Item 4B). Two-family dwellings are not allowed in C BD zoning. T he Executive Secretary noted that Items 4A and 4B are related to the same property so if it is okay with the Commission the public hearing would be handled as one. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Tammy Scaggs of 1797 Richland Hills Drive, Salem, representing her mother, Phyllis R. Booth McC raw, appeared before the C ommission explaining the rezoning and Special Exception Permit requests. She noted her mother used to operate a beauty salon in the space behind the house. T hey would like to convert this space to a one bedroom apartment. T he space is separate from the main dwelling and has a separate entrance. Mr. Garst asked if it this was attached to the main structure, and Ms. Scaggs noted that it was attached to the main structure. C hair Daulton asked if it there were separate meters for each, and Ms. Scaggs noted that there are separate meters for each space. Ms. Scaggs noted that there are duplexes on both sides of this property. Vice C hair King asked about the parking. Ms. Scaggs noted that there is some parking in the rear adjacent to the alley which could be used. Vice C hair King asked if there were any comments from the adjoining property owners, and staff noted that there were not. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Phyllis R. Booth McCraw, property owner, for rezoning the property located at 527-529 Delaware Street (Tax Map #146-8-7) from C BD Community Business District to RB Residential Business District be approved. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B.Special Exception P ermit Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map # 146-8-7). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to Item 4A, and is for the issuance of the Special Exception Permit to allow the former hair salon at the rear of the property to be renovated and rented as a separate residence. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map #146-8-7) be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C .Amendment to the Zoning Ordinance Hold public hearing to consider the request of J SS Holdings, LLC c/o Payal Shah, contract purchaser and CedarHurst Properties, LLC, property owner, for rezoning the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family to HBD Highway Business District. T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 0.321 acres. It is located at the northwest corner of Goodwin Avenue and Richards Lane. T he property is occupied by a two-family dwelling. T he applicant states that they have been unsuccessful at renting the property for residential uses due to the surrounding commercial activities and would like to change its use to a commercial one. T hey also own the two parcels to the south (1121 and 1111-1107 West Main Street) and would like to create a parking area at 16 Goodwin that will allow additional parking for those properties to make them more attractive for redevelopment. T he Executive Secretary noted that Items 4C and 4D are related to the same property so if the Commission would like it can be handled as one public hearing. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Ben C rew with Balzer and Associates, representing the contract purchaser, appeared before the C ommission explaining the rezoning and Special Exception Permit requests. He noted that the contract purchaser is also with him this evening. He stated that this request has been months and years in the making based on careful consideration by the contract purchaser. T he property has been for sale for some time and and has had limited success over the years as a residential structure. T he property is unique due to its location directly across the street from what he contends is one of the busiest drive thru restaurants on West Main Street. T his makes it a challenging site for residential use. T he contract purchaser also owns the properties located across Richards Lane which are 1107-1111 and 1121 West Main Street. He further noted this project provides an excellent opportunity to the City of Salem to gain additional commercial property in a suitable location, while supporting existing businesses and helping to promote future re-development along West Main Street. Payal Shah of J SS Holdings, LLC , 5855 Winbrook Drive, Roanoke, appeared before the C ommission. Ms. Shah noted her company wants to make Salem a beautiful and vibrant place. She further discussed the project and noted that her company is trying to bring new national tenants to Salem. She noted that they currently own the properties located at 1107-1111, 1121 and 903 West Main Street. C hair Daulton asked if they planned to tear down the existing building on the property in order to provide the additional parking shown on the concept plan submitted. Ms. Shah noted that they will keep the building because there is enough room on the back of the property for the parking. Vice C hair King asked how many parking spaces are they proposing to add. Ms. Shah noted that they would be gaining 16 parking spaces. T here are already two spaces in the front. Mr. C onner asked what would be the uses for the building. Would it be offices or retail? Ms. Shah stated at this point they do not know the uses, but it might be used for offices or a spa or something like that. Mr. C rew stated that this is a small structure so there are very limited uses for the building. T hey would anticipate some sort of small user due to the constraints of the existing structure. Vice C hair King noted the information submitted talked about buffering. She asked if they would be buffering the northern and eastern lines. Mr. Crew noted that this was correct. T here was further discussion regarding the additional parking on the rear of the property. Mr. C onner asked staff if this was the least intensive zoning that will allow them to do what they are trying to do. Would RB Residential Business zoning support the parking and maybe an insurance agent or something like that? Ms. Wines noted that it is not the least intensive that it could contain an office or medical office right now; but looking at the future, the proposed zoning would encompass what the contract purchaser would potentially want to do with this corner. It could be zoned a lighter commercial use which would cover what they would like to do currently, but they might have to come back in the future to ask for it to be rezoned again, if they further develop this corner. C hair Daulton asked staff if the 16 parking spaces is an issue. Ms. Wines noted that this is not a problem as this would have to go through site plan review so staff will make sure that it meets all the regulations. Further, she does not think the parking will be a problem. T here was further discussion regarding the parking and site plan review requirements. Mr. Beamer asked staff if they were okay with the request. Do they see any hiccups, etc.? Mr. Tripp noted he believes this is a question of does the C ommission see this request as appropriate. If they see it as appropriate to change the use/zoning as the applicants are requesting, then they should recommend it be rezoned. Staff will make sure that the project meets all the C ity regulations with regards to site plan approval. Mr. Taliaferro noted to expand on the question regarding the parking. It makes it a lot cleaner to have the off-site parking property the same zoning as the principle use because we would not want a commercial property to use a residential-zoned property for off-site parking. T here was additional discussion regarding the proposed zoning classification for the property. Mr. G arst asked if there are any limitations on lighting since this will be bordering two residential properties. Mr. C rew noted they will have to meet the same lighting standards whether it is next to a commercial site or next to a residential site. He noted the foot candle requirements at the property line which will be more effective in this situation because of the evergreen buffering on the residential sides. He believes the intent is to have enough light for the parking to make it safe, but it will not be a bright lit up parking lot next to residential uses. Mr. Beamer asked about the buffering for the northern and eastern property lines. He further asked if there would be a fence, also. Mr. C rew noted a Type B buffer will be required. T he Type B buffer consists of an eight-foot buffer yard, one row of small evergreen trees, one row of evergreen shrubs. T hey are not proposing a fence at this time. Lorrie C oe-Meade of 825 N. Twelfth Street, Wytheville, and 19 N . Bruffey Street, Salem appeared before the C ommission in opposition to the request. She noted her husband is also in the audience. Billy Meade of 825 N. Twelfth Street, Wytheville, and 19 N. Bruffey Street, Salem appeared before the C ommission in opposition to the request. He noted the owners of the property have stated they have been unable to rent the property because of the appearance of the outside and because the McD onalds. If the property owners had maintained the property, then they might have been able to rent it. He noted that the property looks like a junk yard. He would not want to rent it if he was looking for rental property. He further discussed the other neighbors in this area, and he objects very strongly to this property being rezoned. Mrs. C oe-Meade noted that they are very concerned about the disruption and also the depreciation of their property. T heir intent is to retire at this location. If the lot is rezoned, it does not matter what they intend to do with it now. With the proposed zoning, they can do what they want with the property in the future. Further, they are concerned about the lighting of the proposed lot and how it will influence their back yard as well as their bedrooms that are on the back of the house. T hey are also concerned about the increase in traffic on Richards Lane and the potential to further compromise safety in this area. In addition, they are concerned about trash on Richards Lane as there is already a problem with trash on the street, and they are constantly having to clean it up. Finally, they are not opposed to progress in Salem, but they are opposed when it infringes on their home, property and the value of their home and property. Mr. C onner asked staff about the science regarding light pollution, placement of light poles, etc. in the site plan review process. Mr. VanAllman noted that there is quite a lot of information about this, and it is a lot better than it was 20 years ago. He noted that there is no spillage of light, and it is usually very accurate. He further discussed site plan review as it relates to lighting. Vice Mayor King asked about the buffer yard shown on the concept plan. How big will the shrubs get? Will they completely block the site from view of the adjacent properties.? Ms. Wines noted the buffer yard is actually a mix of evergreen trees and shrubs that will be required. T he evergreen trees will grow tall enough to make a good screening between properties. C hair Daulton asked if the requirement is for 8' tall evergreen trees, and Ms. Wines noted she believed that the requirement is 6' tall at planting and spaced 25' apart so that they will grow into a large evergreen wall. C hair Daulton noted she believed that at this point the applicant does not own the property. She asked if this was correct. Mr. C rew noted that this was correct. He noted the existing maintenance or the lack thereof is on the current property owner. T here is certainly an opportunity to clean up and improve this property which his clients intend to do. Mr. Garst noted he thought one of the reasons why the structure has been difficult to rent for residential is due to the way it has been chopped up internally for multiple tenants. Is this correct? Mr. Crew noted that this was correct. C urrently it is approved as a two-family dwelling, but it has been chopped up for multiple residences. C hair Daulton asked if Richards Lane is city owned, and it was noted that it is a public right of way. T here was further discussion regarding the lack of rental of the existing structure. C hair Daulton noted if the applicant is not the owner, how do they know the property is unrentable. Mr. C rew noted that they did not state the property was unrentable. T his was an assumption as far as he knows. He further discussed the property and noted that is has been vacant for some time and further, has been for sale for an extended period of time. T here was additional discussion regarding the existing structure and the use of the property in the past. Mr. C onner asked if the contract purchaser has prospects who are interested in renting the property subject to getting the rezoning. Or are they just trying to buy the property in the manner that prepares it best for marketing or has this idea been pitched and has happened very rapidly. Ms. Shah further discussed the proposed use of the property and noted that their intent is to bring a national tenant to this corner. (T here was difficultly understanding Ms. Shah's answer due to the quality of the audio.) C hair Daulton noted with this being a commercial piece of property, would the parking lot lights have to stay on all night? Would there be a way that they could be turned off say at 9:30 or 10 pm? Mr. VanAllman noted he did not think they would have to stay on all night. He would have to look into what would be required with regards to security after the business is closed. T here was further discussion regarding the lighting for the proposed parking lot. T here was further discussion regarding the proposed use of this property as well as the two structures fronting on Main Street owned by the contract purchaser. One additional speaker could not be identified or understood due to the quality of the audio. C hair Daulton asked if there was anyone else to speak. T here was no response and the public hearing was closed. Denise King motioned to recommend to the C ouncil of the C ity of Salem that the request of J SS Holdings, LLC c/o Payal Shah, contract purchaser, and Cedarhurst Properties, LLC, property owner, for rezoning the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family District to HBD Highway Business District be approved. Reid Garst seconded the motion. Ayes: Daulton, Garst, King Nays: Beamer, Conner D.Special Exception P ermit Hold public hearing to consider the request of J SS Holdings, LLC , contract purchaser and CedarHurst Properties, LLC, property owner to remove existing special exception permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map # 125-2-1). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to item 4C , and is to remove the Special Exception Permit allowing a two-family dwelling that was issued for this property since the intent is that it be used for commercial in the future. Denise King motioned to recommend to the C ouncil of the C ity of Salem that the request of J SS Holdings, LLC , contract purchaser, and CedarHurst Properties, LLC , property owner, to remove the existing Special Exception Permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map #125- 2-1). Reid Garst seconded the motion. Ayes: Conner, Daulton, Garst, King Nays: Beamer E.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Dominion Service & Parts LLC , lessee, and Premier Investment LLC, property owner, for rezoning the property located at 224 West 4th Street (Tax Map # 167-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 1.097 acres, located on the south side of Fourth Street, directly across from the intersection with Cypress Street. T he property is occupied by single story industrial-style building. T his request is to rezone the property from HM to HBD. T he applicant would like to use the property as a used automobile dealership, and to perform major automobile repairs. T his necessitates changing the zoning from HM to HBD. A second request (Item 4F) would allow the used car dealership and major automotive repairs to be done on the site. T he following issues were identified by staff: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2. In accordance with Section 106-310.3 (A)2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106-402. 3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area; and 4. T his property is located within the 100 year floodzone. T he Executive Secretary noted that Items 4E and 4F are related to the same property and the same petitioner so if the Commission would like it can be handled as one public hearing. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Mark Patterson, 5034 Falcon Ridge Road, Roanoke, and Daniel Austin, 1238 Red Lane, Salem, with Dominion Service and Parts, LLC, appeared before the C ommission. He noted that they have been in business together for almost 10 years. Daniel operates the service side of the business, and he operates the sales side of the business. Currently they are operating the sales side of the business at 1206 West Main Street. T hey would like to consolidate and move the sales side in with the service side at the property on West Fourth Street. T his is the reason for the request. At the present time the west end of the property is being used for storage. T hey are planning to clean this up, and this will be where the used vehicles will be displayed for sale. Further, they will only have about 10 or 12 cars at a time. He noted there a times when people are not able to repair their vehicles, and they will buy the vehicle, repair it and resell it. T hey have to have a dealers license in order to do this. Mr. Garst asked if this is their typical model. So they do not go out and buy multiple vehicles and bring them back and sell them, is that right? Mr. Patterson noted that he does some times buy multiple vehicles, but that is primarily a wholesale function of the business and they mostly deal in retail. Vice Mayor King asked if they were aware of the requirements of this particular zoning with regards to perimeter landscaping and also storage of vehicles. Mrs. King read the sections of the code related to these items. T here was further discussion regarding the storage of vehicles. Mrs. King asked staff if the difference is because of the zoning that they will need for this use. Ms. Wines noted that any automobile repair, major business is required to have any vehicles that are stored on site longer than 72 hours be in a screened area. She noted that when Mr. Austin moved to this location, this was discussed with him. T here was additional discussion regarding storage of vehicles, etc., but due to poor quality of the audio, it was difficult to hear the discussion. Mr. Beamer asked if Mr. Austin is this is the business that is right behind the transmission shop. Mr. Austin noted that he currently rents the property out that is behind the transmission shop. Mr. C onner asked staff if the screening requirement that has been noted, is that even required in the Heavy Manufacturing zoning. Ms. Wines noted for the proposed use, automobile repair service, major, yes, it is a requirement. T here was further discussion regarding the screening requirement, and Ms. Wines noted that any vehicle that is stored on the lot more than 72 hours has to be stored in a screened in area. She noted that are variables in the screening area, and she further discussed those options. Mr. Patterson noted that what will be displayed on the lot will be retail, clean, and ready to sell vehicles which have been serviced by Dominion Service. T he intent of the business is not to be a wholesale business. Mr. Beamer asked what was the footage of the property on the west side of the building. Mr. Austin noted that it is approximately 100', but there is an easement across this property to access the parking lot next door. Mr. Beamer noted that on the right side there are a lot of vehicles. Are those vehicles to be worked on or what is going on with those vehicles? T his is where the proposed car lot will be, is that correct? Mr. Austin noted that some of those vehicles belong to employees and yes, this is where the proposed car lot will be located. Due to poor quality of the audio, it was difficult to hear the entire discussion. Mr. Beamer noted that they are currently leasing the property and that it is owned by Tony Rippee. Is that correct? Mr. Austin noted that this was correct. Mr. Beamer also noted that they have cleaned up the property a lot. C hair Daulton asked if there was anyone else to speak. T here was no response, and the public hearing was closed. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC, property owner, for rezoning the property located at 224 West Fourth Street (Tax Map #167-7-1) from HM Heavy Manufacturing District to HBD Highway Business District be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King F.Special Exception P ermits Hold public hearing to consider the request of Dominion Service & Parts LLC , lessee, and Premier Investments LLC , property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map # 167- 7- 1). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to item 4E, and is to allow used car sales and major automotive repairs to occur on the site. Issues: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2. In accordance with Section 106-310.3 (A )2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106- 402. 3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area. 4. T his property is located within the 100 year floodzone. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC, property owner, West Fourth Street (Tax Map #167-7-1) for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West Fourth Street (Tax Map #167-7-1) be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment T he meeting was adjourned at 8:09 p.m. CITY OF SALEM ITEM 5A1-11-21 PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff December 16,2020 Report prepared: December 8, 2020 1)RE: Hold public hearing to consider the request of Barry E. Dick and Valerie T. Dick, property owners, for the issuance of a Special Exception Permit to allow a 1,288 SF detached garage on the property located at 1737 Amy Lane, (Tax Map # 212 - 1 - 10). SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Future Land Use Plan Designation: Residential Existing Use: Single Family Dwelling Proposed Use: Single Family Dwelling, with 1,288 SF detached garage BACKGROUND INFORMATION: The subject property is approximately 2.74 acres, and is located at the western terminus of Amy Lane, a private road, to the rear of South Salem Elementary School. The lot abuts residential lots in Roanoke County on Millwood Drive at its rear. It is currently occupied by a single story residence. The applicant wishes to build a detached garage of 1,288 SF to the northeast of the existing house, on the right side of the driveway. Per Section 106-202.3 (D), accessory structures larger than 1,000 SF shall require a special exception permit. ISSUES: None. O H U T I L O H U T I L 28 x 46 GARAGE 7 8' 8 0 ' 27 7 ' GARAGE DIMENSIONS AND LOCATION ADDED OCT 20, 2020 by BARRY DICK DATE: DOOR NOT EXACTLY AS PICTURED DOOR NOT EXACTLY AS PICTURED DOOR NOT EXACTLY AS PICTURED DOOR NOT EXACTLY AS PICTURED seal: SHEET: SCALE: Job Name: Est #53783 Barry Dick 1737 Amy Ln Salem, VA 24153 Sheds Unlimited LLC 2025 Valley Rd Morgantown, PA 19543 A2.1 1/8"-1' REVISIONS: Drawn By: AMB 9/7/2020 AG - Agriculture District BCD - Business Commerce District CBD - Community Business District CUD - College/University District DBD - Downtown Business District HBD - Highway Business District HBD/HM - Highway Business/Heavy Manufacturing District HBD/LM - Highway Business/Light Manufacturing District HM - Heavy Manufacturing District LM - Light Manufacturing District LM/HM - Light Manufacturing/Heavy Manufacturing District MHP - Manufactured Home Park District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE Millwood Drive Amy Lane (Private) A m y L a n e Woodbridge,Sec.2,PB 1,PG 62 P i l li s R e s u b d . , P B 6 , P G S 5 3 , 5 4 Tr. 3B Pt. Tr. 3B 3B-1 3A-1 15 14 11 13 12 10 12 3 2 4 12 1011 30 50Blk. "3" City of Salem Roanoke County B o u n d a r y l i n e a d j u s t e d D B 2 4 6 , P G 3 4 0 4 /0 3 /9 6 A c c e s s E s m t . f o r 3 A - 1 V a c a t e d E s m t . f o r P i l l i s P l a t Roanoke County City of Salem City of SalemRoanoke County SOUTH SALEM ELEMENTARY SCHOOL Salem School Board 9 1 1 4.28 10 10.1 2.15 3.12 2.14 2.13 2.12 2 1 25 26 3.11 3 2 25.00 40 125.57 143.24 78.91 160.00 100.00 125.65 91.5 6 30.94 78.24 35 5.33 224.91 60.97 96.3 2 93.28 172.73 186.83 156.83 95.00 100.00 110.00 150.00 80.00 106.28 104.33121.49 227.77 61.07 67.2315.32 60.00 70.00 1 9 0 .0 0 237.19 147.60 80.37 1 5 2 .9 8 3 5 .8 1 33.30 1 0 8 . 7 4 2 1 0 .0 2 199.47 30.00210.00 210.00 1 0 5 . 0 0 210.00 4 2 0 . 0 0 2 0 0 . 0 0 1 0 2 . 9 8 1 4 .5 4 1 0 7 . 7 2 210.12 1613 1601 1526 1522 1 6 0 1 17101718 1 7 3 7 1 6 0 0 1 7 3 0 1 7 2 6 1922 103 6 1 0 4 0 1607 1612 1524 1 6 4 0 1.0 Ac. 2.018 Ac. 2.569 Ac. 10.25 Ac. 0.526 Ac. 1.0 Ac. 0.50 Ac. 1.425 Ac. .375 Ac. 0 100 20050 Feet±1 inch = 100 feet DECEMBER 2020 PLANNING COMMISSION ITEM 11737 AMY LN. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 212-1-10 Buildings Parcels City Limits Commercial Downtown Economic Development Area Industrial Institutional Mixed Use Public Parks and Recreational Residential Transitional Tax Parcel 212-1-10 Buildings Parcels City Limits MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 212-1-10 1737 AMY LN BARRY E DICK VALERIE T DICK 604 RED LN SALEM VA 24153 212-4-10.1 1730 AMY LN SCOTT W CONNER SHARON M CONNER 1730 AMY LN SALEM VA 24153 212-4-9 1718 AMY LN MARTHA ANNE BLEVINS 1718 AMY LN SALEM VA 24153 212-4-8 1710 AMY LN DONALD W DAULTON VICKI G DAULTON 1710 AMY LN SALEM VA 24153 212-4-1 1601 AMY LN DAVID L VERON CONNIE G VERON 6455 BYERLY TURK WAY CUMMING GA 30040-5784 212-1-1 1591 CAROLYN RD CITY OF SALEM SCHOOL BOARD P O BOX 869 SALEM VA 24153 205-1-2.12 1526 MILLWOOD DR MILDRED IRENE HOARE SLATER C/O CHERYL ROSENTHAL 157 FEDERAL ANN COURT WESTMINISTER MD 21157 1610 MILLWOOD DR BOBBY PRESTON MOWLES LIFE ESTATEFRANCES LOU MOWLES LIFE ESTATE 1610 MILLWOOD DR SALEM VA 24153 1618 MILLWOOD DR PERRY J MABRY 1618 MILLWOOD DR SALEM VA 24153 1626 MILLWOOD DR S KRISPIN CRANWELL 1626 MILLWOOD DR SALEM VA 24153 1644 MILLWOOD DR TIMOTHY M BEHL 3805 BARRINGTON BRANCH CT RICHMOND VA 23222 1650 MILLWOOD DR AMY L YANDO 1650 MILLWOOD DR SALEM VA 24153 1656 MILLWOOD DR CLARENCE T CARTER 66 CONTINENTAL DR PETERSTOWN WV 24963 Planning Commission Meeting MINUTES Wednesday, December 16, 2020, 7:00 PM Salem Civic Center, Community Room, 1001 Roanoke Boulevard, Salem, VA 24153 1.Call to Order A regular meeting of the Planning Commission of the City of Salem, Virginia, was held after due and proper notice in the Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, at 7:00 p.m., on December 16, 2020. Notice of such hearing was published in the December 4, and 11, 2020, issues of the "The Roanoke Times", a newspaper published and having general circulation in the City. All adjacent property owners were notified via the U. S. Postal Service. The Commission, constituting a legal quorum, presided together with Jim H. Guynn, Jr., Interim City Attorney; James E. Taliaferro, II, City Manager and Executive Secretary, Charles Van Allman, Director of Community Development; Benjamin W. Tripp, City Planner; and Mary Ellen Wines, Zoning Ad ministrator; and the following business was transacted: Secretary Taliaferro called the hearing to order at 7:00p.m. Due to the absence of the Chair and Vice-Chair, Secretary Taliaferro offered to entertain a motion to elect a Chairman Pro-Tem. Neil Conner motioned to appoint Commissioner Reid A. Garst, II, Chairman Pro-Tem. Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Garst Absent: Daulton, King 2.Pledge of Allegiance 3.Consent Agenda A.Minutes Consider acceptance of the minutes from the October 14, 2020, regular meeting. Jackson Beamer motioned to accept the minutes of the October 14, 2020, meeting. Neil Conner seconded the motion. Ayes: Beamer, Conner, Garst Absent: Daulton, King 4.New Business A.Special Exception Permit Hold public hearing to consider the request of Barry E. Dick and Valerie T. Dick, property owners, for the issuance of a Special Exception Permit to allow a 1,288 SF detached garage on the property located at 1737 Amy Lane, (Tax Map # 212 - 1 -10). The Executive Secretary reported that notice of said hearing had been published in the the December 4, and 11, 2020, issues of The Roanoke Times, and all property owners were notified by letter mailed November 30, 2020. Staff noted the following regarding the request: the subject property is approximately 2.74 acres, and is located at the western terminus of Amy Lane, a private road, to the rear of South Salem Elementary School. The lot abuts residential lots in Roanoke County on Millwood Drive at its rear. It is currently occupied by a single story residence. The applicant wishes to build a detached garage of 1,288 SF to the northeast of the existing house, on the right side of the driveway. Per Section 106-202.3 (D), accessory structures larger than 1,000 SF shall require a special exception permit. Chairman Garst opened the public hearing and requested that anyone wishing to speak on the matter approach. Mr. Barry Dick of 604 Red Lane appeared before the Commission stating that he and his wife currently live on Red Lane, but have purchased and are renovating the property located at 1737 Amy Lane. They would like to add a garage to the property for their automobiles, workshop space, and yard equipment storage. Chairman Garst inquired if the garage would be twenty-eight feet by forty-six feet as shown. Mr. Dick replied affirmatively, that the plan was to place it adjacent to the existing concrete pad. Chairman Garst questioned if South Salem School was directly behind the property. Mr. Dick replied that the school was directly adjacent on the east side of the property. Chairman Garst asked if he had a contractor as of yet. Mr. Dick stated that Burgess Construction had been hired. He further stated that they are just awaiting approval and issuance of the required construction permits. Commissioner Beamer inquired if the Roanoke County line adjoined this property. Mr. Dick replied that the north side of the property is adjacent to Roanoke County, but that they own the property in the county that fronts Millwood Drive. Chairman Garst asked if there was anyone else to speak on this matter, and hearing none, closed the public hearing. Neil Conner motioned to recommend approval of the request of Barry E. Dick and Valerie T. Dick, property owners, for the issuance of a Special Exception Permit to allow a 1,288 SF detached garage on the property located at 1737 Amy Lane, (Tax Map # 212 - 1 - 10). Jackson Beamer seconded the motion. Ayes: Beamer, Conner, Garst Absent: Daulton, King B.Special Exception Permit Hold public hearing to consider the request of Derbyshire Real Estate, applicant, and Sunset Ridge Holdings, LLC, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 703 E Riverside Drive (Tax Map 232-2-9). The Executive Secretary reported that notice of said hearing had been published in the the December 4, and 11, 2020, issues of The Roanoke Times, and all property owners were notified by letter mailed November 30, 2020. Staff noted the following regarding the request: the subject property is located on the north side of East Riverside Drive, between the road and the Roanoke River, and on the north side of the intersection with Manchester Street. It is approximately 0.377 acres, and is occupied by a two story residential structure. The existing structure was built in 1950, in an area that was part of Roanoke County at the time. It was annexed into the Town of Salem in 1953. At that time the property was zoned “Business District”. In 1963 the property was changed to Residential R-2 District, which required a zoning and use permit (the equivalent of a Special Exception Permit) in order to allow a duplex. No such permit was ever granted. It appears that in the late 1970s the property was converted to a duplex without the benefit of a zoning and use permit. A dual electric meter base was placed by the owner, but the 2nd electric account was never activated by the City. The applicant is requesting that a Special Exception Permit be issued to allow the use of the property as a Two-Family Dwelling (duplex). Staff noted the following issues regarding the request: the property lies both within the 100 year floodplain and the floodway. The structure itself lies outside of both of these areas. C hairman Garst opened the public hearing and requested that anyone wishing to speak on the matter approach. Tyler Guenther, of Derbyshire Real Estate, representing the owner, Sunset Ridge Holdings, appeared before the C ommission and stated that they are requesting a special exception use permit to use it as a duplex. It has two separate entrances, one bedroom each. T hey acquired the property at the beginning of 2020. T hey have done extensive remodeling work to bring it up to standard, redoing the roof, rerunning the electrical, reworking the plumbing, drywall, and floors, and they would like to use it as a two-family. It has separate entrances and each unit would have their own parking area for at least two cars. C ommissioner Conner inquired if there were plans to renovate the exterior façade. Mr. Guenther replied that the brick had to be removed and will be replaced and vertical siding will be installed. C ommissioner Beamer asked how many parking spaces would be available. Mr. Guenther stated that there would be two spaces on each side. One side is currently gravel and the other side has had the trees removed to allow the installation of two spaces. C hairman Garst asked staff if that met the city's requirements. Staff replied affirmatively. C ommissioner Conner asked if the intent was to have separate utility services for each unit. Mr. Guenther stated that yes that was correct. T here currently was two water meters and two electric meters. C ommissioner Conner further asked if both electric meters were in service. Mrs. Wines replied that there is currently a dual meter base on the property but the second utility account was never allowed to go in service. Mr. Van Allman stated that the property will be required to meet all current building code regulations. C hairman Garst asked if there was anyone else to speak on this matter, and hearing none, closed the public hearing. Neil Conner motioned to recommend approval of the request of Derbyshire Real Estate, applicant, and Sunset Ridge Holdings, LLC, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 703 E Riverside Drive (Tax Map 232-2-9). J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Garst Absent: Daulton, King 5.Adjournment J ackson Beamer motioned to adjourn at 7:11p.m.. Neil Conner seconded the motion. Ayes: Beamer, Conner, Garst Absent: Daulton, King CITY OF SALEM ITEM 5B PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff December 16,2020 Report prepared: December 8, 2020 1)RE: Hold public hearing to consider the request of Derbyshire Real Estate, applicant, and Sunset Ridge Holdings, LLC, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 703 E Riverside Drive (Tax Map 232-2-9). SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Future Land Use Plan Designation: Residential Existing Use: Vacant Residential Proposed Use: Two-Family Dwelling BACKGROUND INFORMATION: The subject property is located on the north side of East Riverside Drive, between the road and the Roanoke River, and on the north side of the intersection with Manchester Street. It is approximately 0.377 acres, and is occupied by a two story residential structure. The existing structure was built in 1950, in an area that was part of Roanoke County at the time. It was annexed into the Town of Salem in 1953. At that time the property was zoned “Business District”. In 1963 the property was changed to Residential R-2 District, which required a zoning and use permit (the equivalent of a Special Exception Permit) in order to allow a duplex. No such permit was ever granted. It appears that in the late 1970s the property was converted to a duplex without the benefit of a zoning and use permit. A dual electric meter base was placed by the owner, but the 2nd electric account was never activated by the City. The applicant is requesting that a Special Exception Permit be issued to allow the use of the property as a Two-Family Dwelling (duplex). ISSUES: The property lies both within the 100 year floodplain and the floodway. The structure itself lies outside of both of these area. AG - Agriculture District BCD - Business Commerce District CBD - Community Business District CUD - College/University District DBD - Downtown Business District HBD - Highway Business District HBD/HM - Highway Business/Heavy Manufacturing District HBD/LM - Highway Business/Light Manufacturing District HM - Heavy Manufacturing District LM - Light Manufacturing District LM/HM - Light Manufacturing/Heavy Manufacturing District MHP - Manufactured Home Park District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE Yorkshire Street East Riverside Drive Manchester Drive Manchester Drive YorkshireCourt,PB3,PG233(RC) YorkshireCt,PB3,PG233(RC) Manchester Ct., Sec. 3A, PB 3, PG 4 (RC) Manchester Ct., Sec. 4A, PB 3, PG 4 (RC) Manchester Ct., Sec. 3, PB 2, PG 188 (RC) Manchester Ct., Sec. 4, PB 2, PG 188 (RC) YorkshireCt,PB3,PG233(RC) 6 5 4 3 2 1 6 5 4 3 2 1 13 14 15 16 5 4 3 2 1 6 5 4 3 2 1 1 7 4 8 5050 50 50 50 City of Salem Norfolk & Western Railroad P/O 199-1-3 City of Salem City of Salem City of Salem City of Salem 1 3 4 7 7 8 8 8 8 9 11 12 13 14 1 2 3 3 4 4 4 5 5 5 6 6 6 7 8 2 1 10 39.27 3 9.2 7 39.27 37.7 641.47 3 9.2 7 1846.95 50.00 80.00 80.00 80.00 80.00 60.00 80.20 80.10 80.10 81.02 57.82 80.03 80.03 80.03 61.60 80.03 80.18 80.18 80.18 80.18 131.82 143.00 110.26 70.08 80.10 80.10 55.13 25.00 80.18 110.26 80.00 80.00 80.00 80.00 60.00 112.78 70.89 80.00 80.00 80.00 80.00 60.00 60.00 80.00 80.00 80.00 80.00 80.03 80.03 80.03 80.03 116.42 135.47 71.50 81.02 80.17 80.21 110.27 110.54 80.11 167.00 184.00 187.50191.00 101.87 75.20 78.49 57.50 2 3 .6 930.01 154.30 48.54 32.9590.4 791.2 193.41106.76 102.08 134.68158.00176.50 135.50143.00 128.00 120.00 112.00 100.00 90.00 4 118.97 113.00105.65 105.65 111.00 211.30 97.41 93.41 210.00 210.00 210.00 210.00 185.00 80.00 80.00 80.00 80.00 185.00 210.00210.00 210.00 210.00 135.47 187.10 174.30 170.30 173.93 179.64 61.80 75.00 144.48 198.10 200.33 202.56 204.79 207.02 70.00 65.34 4 5 3 2 623 629 635 641 645 620 628 634 640 646 703 703 707 713 717 723 731 804 803 811 732 724 718 712 706 702 802 808 0 100 20050 Feet±1 inch = 100 feet DECEMBER 2020 PLANNING COMMISSION ITEM 2703 E.RIVERSIDE DR. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 232-2-9 Buildings Parcels City Limits Commercial Downtown Economic Development Area Industrial Institutional Mixed Use Public Parks and Recreational Residential Transitional Tax Parcel 232-2-9 Buildings Parcels City Limits MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 232-2-9 703 E RIVERSIDE DR SUNSET RIDGE HOLDINGS LLC P O BOX 4327 LYNCHBURG VA 24502 232-2-8 600 BLK E RIVERSIDE DR CITY OF SALEM P O BOX 869 SALEM VA 24153 232-2-10 700 BLK E RIVERSIDE DR CITY OF SALEM P O BOX 869 SALEM VA 24153 232-3-1 703 YORKSHIRE ST JAMES A MUNCY JENNIFER A MUNCY 703 YORKSHIRE ST SALEM VA 24153 232-3-2 707 YORKSHIRE ST IRWIN WARD JR 707 YORKSHIRE ST SALEM VA 24153 232-5-8 645 YORKSHIRE ST IRVIN L WEBSTER JONNY JEAN WEBSTER P O BOX 208 SALEM VA 24153 232-5-7 641 YORKSHIRE ST WHITNEY LUNDY 641 YORKSHIRE ST SALEM VA 24153 233-6-1 300 E RIVERSIDE BLK CITY OF SALEM P O BOX 869 SALEM VA 24153 232-1-1 200 ROWAN ST BLK MCJOHN INVESTMENTS LLC 3330 HOLLINS RD NE SUITE A ROANOKE VA 24012 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: January 11, 2021 AGENDA ITEM:Request to amend School Grants Fund budget as approved by the School Board on December 8, 2020 SUBMITTED BY:Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Grants Funds budget was amended for fiscal year 2020-2021 by the School Board at their meeting on December 8, 2020. The Board amended the Fund to increase revenues and expenditures by $25,072. The attached memo covers the various appropriation changes. FISCAL IMPACT: An appropriation change totaling $25,072 is to be made to the School Grants Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation change of $25,072 be made to the School Grants Fund per the attached report. Item 5C 1-11-21 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: January 11, 2021 AGENDA ITEM: Request to amend School Grants Fund budget as approved by the School Board on December 8, 2020 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Grants Funds budget was amended for fiscal year 2020-2021 by the School Board at their meeting on December 8, 2020. The Board amended the Fund to increase revenues and expenditures by $25,072. The attached memo covers the various appropriation changes. FISCAL IMPACT: An appropriation change totaling $25,072 is to be made to the School Grants Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation change of $25,072 be made to the School Grants Fund per the attached report. Salem City Schools Grant Budget Adjustments Report December 8, 2020 Summary of Issue: At times during the year, additional funding may be r eceived by the school division through donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some other means. This revenue increases the budget requiring Board approval before the funds can be utilized. Grant budgets need to be adjusted at this time because new grants have been awarded since budget adoption and need to accounted for on the books We received notification from the Virginia Department of Education (VDOE) on October 30th, that the current year Title I grant was revised upwards by $71.75. We received notification from the VDOE on November 12th that we were awarded an Equipment Assistance Grant for our School Nutrition program in the amount of $25,000. The intention is to purchase a convection oven and a three-door freezer for East Salem Elementary School with these funds. Policy Reference: DA-BR Budget Transfers Fiscal Impact: The budget adjustments will increase the revenue and expenditure budgets in the School Grant Fund & School Cafeteria Fund (attachment A) in total by the same amount of $72.00 and $25,000, respectively. Recommended Action: Move approval of the budget adjustments in the School Grant Fund and School Cafeteria Fund as presented and recommend that City Council approve the same .