HomeMy WebLinkAbout11/23/2020 - City Council - Agenda -RegularStaff Present: _____ Taliaferro _____ Light _____ Jordan _____ Williams _____ Guynn _____ Others?
Salem City Council
Work Session Agenda
Monday, November 23, 2020
Parlor A
Salem Civic Center
1001 Roanoke Boulevard, Salem
5:30-6:30p.m.
I. Call to Order
II. Roll Call
Mr. Saunders _____
Mr. Jones _____
Mr. Foley _____
Mr. Wallace _____
Mayor Turk _____
III. Discussion Items
a. City Designated Take Home Vehicles
b. Zoning Housekeeping Items and Enforcement Process
Overview
IV. Adjournment
Ci ty Council Meeting
A G E N D A
Monday, November 23, 2020, 6:30 P M
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153
1.C all to Order
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
A.Recognition of Electoral Board, Voter Registrar, and Staff
Presentation of a Proclamation of Recognition to the Salem Electoral Board, Voter
Registrar and Staff.
B.Recognition of City Attorney Stev e Yost
Presentation of a Proclamation of Recognition for City Attorney Steve Yost who is
retiring December 31, 2020.
4.C onsent Agenda
A.Minutes
C onsider acceptance of minutes from the November 9, 2020, regular meeting and work session.
B.F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the four months ending
October 2020.
5.Old Business
A.Special Exception P ermits
C onsider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC ,
property owner, for the issuance of Special Exception Permits to allow an automobile dealership,
used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax
Map #161-7-1). (C ontinued from the November 9, 2020, meeting.)
6.New Business
A.Appointment of I nterim City Attorney
C onsider the appointment of an Interim City Attorney due to the retirement of Steve Yost, C ity
Attorney.
B.Salem Municipal Golf Course
C onsider renewing the lease for Salem Municipal Golf C ourse for 2021.
C .Abstract of Votes
Receive the Abstract of Votes cast at the General and Special Elections held on November 3,
2020.
D.B lue Ridge Best F oods P erformance Agreement Amendment
C onsider the approval and authorize the City Manager to execute the amended Performance
Agreement between Blue Ridge Best Foods, LLC, the Economic Development Authority of the
C ity of Salem, Virginia, and the C ity of Salem.
E.Appropriation of F unds
C onsider request to amend the School Grant Fund budget as approved by the School Board on
November 10, 2020. Audit - Finance Committee
F.Ordinance for B onuses
C onsider ordinance on first reading approving salary bonuses for employees of the C ity of Salem.
Audit - Finance C ommittee
G.B oards and Commissions
C onsider appointments to various Boards and Commissions.
7.Adjournment
Audi t F i nance Commi ttee Meeti ng, 8:00 a.m., Counci l Chambers
Work Sessi on, 5:30 p.m., P arl or A, Sal em Ci vi c Center
P R O C L A M A T I O N
WHEREAS, the COVID-19 pandemic had a profound effect on the 2020
elections; and
WHEREAS, Dana Oliver, Director of Elections; Sharon Pratt, Deputy
Registrar; and the City’s Electoral Board of Everette B.
Obenshain, Jr., Chairman; Steve Smeltzer, Vice-Chairman; and
Katherin A. Elam, Secretary expertly and tirelessly worked to
ensure successful voting options for Salem citizens; and
WHEREAS, election workers were readily available and willing to
help voters safely and securely access voting stations; and WHEREAS, an unprecedented 61 percent of all votes cast were
comprised of 6,721 votes at the Registrar’s office during the
early in-person voting period and 2,323 votes cast by mail or
email absentee ballots; and
WHEREAS, polling locations had to be combined at the Civic Center
in order to safely manage the election; and
WHEREAS, modifications were required to the interior and exterior
of the Registrar’s office to accommodate in-person voting; and
WHEREAS, Salem citizens patiently exercised their right to vote by
the method of their choosing;
NOW, THEREFORE, be it resolved by the Council of the City of
Salem, that the Council commends and expresses its appreciation to
the Electoral Board, Registrar Staff, Election Workers, and Salem
residents for their extraordinary efforts during the COVID-19
pandemic to ensure a successful election process in the City and
urges voters, businesses, organizations, and public officials to
join in celebrating and thanking these individuals. IN WITNESS WHEREOF, I have hereunto set
my hand and caused the Seal of the City
of Salem to be affixed this the 23rd day
of November in the year of our Lord two
thousand twenty and of the Independence
of the United States of America the two
hundred and forty-fourth.
Mayor of the City of Salem, Virginia
ATTEST:
H. Robert Light
Clerk of Council City of Salem, Virginia
PROCLAMATION
WHEREAS, Stephen Michael Yost has served as Attorney for the City of Salem and its citizens for 39
years, helping to guide personnel and policy with his knowledge and professionalism; and
WHEREAS, Mr. Yost served with City Managers Bill Paxton, Randy Smith, Forest Jones, Kevin
Boggess and Jay Taliaferro, along with Mayors Jim Taliaferro, Sonny Tarpley, Howard Packett, Randy
Foley and Renee Turk during his distinguished career; and
WHEREAS, Mr. Yost skillfully assisted these leaders in the extremely complicated development and
formation of the city’s very own School Division prior to its official opening in 1983; and
WHEREAS, Mr. Yost, who received his Law degree from the University of Richmond in 1975 and was
admitted to the Virginia State Bar the same year, also provided professional guidance to the city, as he
skillfully represented Council in matters of litigation when called upon; and
WHEREAS, Mr. Yost has over his years as City Attorney become an expert in multiple areas of
municipal law enabling him to render invaluable advice and counsel to the City, its officials and staff;
and
WHEREAS, Mr. Yost has successfully guided the City through the many changes and challenges which
have taken place over nearly 40 years, including litigated zoning matters in Wendy’s of Western Virginia
v. The City of Salem, the Oakey Field case and the Kime Lane Water Tank case; the Wendy’s case was
ultimately decided by the Virginia Supreme Court and established a legal precedent for the
Commonwealth of Virginia; and
WHEREAS, Mr. Yost’s unflappable personality, hard work, congenial disposition and competent advice
have aided the City of Salem to move forward on a sure and stable path and endeared him to City
officials, staff and employees, all of which has redounded to the benefit of the citizens of the City; and
WHEREAS, Mr. Yost has resided in the City of Salem for nearly 45 years together with his wife, Janet.
They have two children, Emily and David, and one grandson, Ethan, and three step-granddaughters,
Aubrey, Ava and Annika.
NOW, THEREFORE, be it resolved that the City of Salem, Virginia recognizes the able and expert
service of 39 years of Stephen Michael Yost as City Attorney and encourages its officers, employees
and citizens to acknowledge his many contributions to the City with thanks and gratitude; and
Be it further resolved that I, Renee Ferris Turk, Mayor of the City of Salem, Commonwealth of Virginia,
do hereby proclaim Monday, November 23, 2020, as
STePheN MIChAeL YOST DAY
in the City of Salem, Virginia in honor and recognition of his unwavering dedication and 39 years of
dedicated and able service to the City of Salem.
IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Seal of the City of Salem to be affixed this the 23rd
day of November in the year of our Lord two thousand twenty
and of the Independence of the United States of America the
two hundred and forty-fourth.
Mayor of the City of Salem, Virginia
ATTEST:
H. Robert Light Clerk of Council
City of Salem, Virginia
City Council Meeting
MINUTES
Monday, November 9, 2020, 6:30 PM
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia
24153
1.Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order
at 6:30 p.m., there being present the following members to wit: Renee F. Turk,
Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph
Foley, William D. Jones, and John E. Saunders (absent); with Renee F. Turk,
Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light,
Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of
Finance; Charles E. VanAllman, Jr., Community Development Director; Mike
Stevens, Communications Director; and Jim Guynn, Counsel.
Mayor Turk welcomed Jim Guynn and noted he will be the Interim City Attorney
until a replacement is found for City Attorney Steve Yost.
2.Pledge of Allegiance
3.Consent Agenda
A.Citizens' Comments
Comments from the public, limited to five minutes, on matters not on the regular
meeting agenda.
No citizens requested to speak for this meeting.
No citizens requested to speak for this meeting of Council.
B.Minutes
Consider acceptance of minutes from the October 26, 2020, regular meeting, and the
October 23 and 28, 2020, special meetings.
Accepted
4.Old Business
A.Amendment to the Zoning Ordinance
Consider ordinance on seconding reading for rezoning the property of Phyllis R.
Item # 3ADate: November 23, 2020
Booth McC raw, property owner, located at 527-529 Delaware Street (Tax Map #
146-8-7) from C BD C ommunity Business District to RB Residential Business
District. (Approved on first reading at the October 26, 2020, meeting.)
William J ones motioned to approve an ordinance on second reading rezoning the
property of Phyllis R. Booth McCraw, property owner, located at 527-529
Delaware Street (Tax Map #146-8-7) from C BD C ommunity Business District to
RB Residential Business District. Randy Foley seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
B.Amendment to the Zoning Ordinance
Consider ordinance on second reading for rezoning the property of Premier
Investments LLC, property owner, and Dominion Service & Parts LLC , lessee,
located at 224 West 4th Street (Tax Map # 161-7-1) from HM Heavy
Manufacturing District to HBD Highway Business District. (Approved on first
reading at the October 26, 2020, meeting.)
Randy Foley motioned to approve an ordinance on second reading rezoning the
property of Premier Investments LLC, property owner, and Dominion Service &
Parts, LLC , lessee, located at 224 West Fourth Street (Tax Map #161-7-1) from
HM Heavy Manufacturing District to HBD Highway Business District. William
J ones seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
C .Special Exception P ermits
Consider the request of Dominion Service & Parts LLC, lessee, and Premier
Investments LLC, property owner, for the issuance of Special Exception Permits to
allow an automobile dealership, used, and an automobile repair service, major, on
the property located at 224 West 4th Street (Tax Map #161-7-1). (C ontinued from
the October 26, 2020, meeting.) P etitioner has requested to continue to the
Nov ember 23, 2020, meeting.
Mr. Taliaferro noted the petitioner has requested additional time to work on this
request and asked C ouncil to consider continuing this until the November 23, 2020,
meeting.
William J ones motioned to continue the request of Dominion Service & Parts LLC ,
lessee, and Premier Investments LLC, property owner, for the issuance of Special
Exception Permits to allow an automobile dealership, used, and an automobile
repair service, major, on the property located at 224 West 4th Street (Tax Map
#161-7-1) to the November 23, 2020, meeting. Randy Foley seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
D.Administrativ e Calendar for 2021
Consider adoption of the administrative calendar for 2021 (continued from the
October 26, 2020, meeting).
Mr. Taliaferro noted that every year in the fall City Council adopts a calendar for
the next "calendar year". He further discussed the 2021 Administrative C alendar.
Renee Turk motioned to adopt the 2021 Administrative Calendar with the addition
of Friday, J une 18, for the J uneteenth holiday. Randy Foley seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
5.New Business
A.Webster L and Disturbance P lan
Consider setting bond for erosion and sediment control for the Webster Land
Disturbance Plan to be located on East Eighth Street and Missouri Avenue. Audit -
Finance C ommittee
Vice Mayor Wallace noted the Audit Finance C ommittee met this evening to
discuss this request. T he C ommittee reviewed the estimate for erosion and sediment
control for the Webster Land D isturbance Plan to be located on East Eighth Street
and Missouri Avenue. T he Committee concurs with the City Engineer ’s office
recommendation that bond be set in the amount of $6,758 and a time frame for
completion set at twelve (12) months.
J ames Wallace motioned to approve an erosion and sediment control bond in the
amount of $6,758 and a completion time of twelve (12) months for the Webster Land
Disturbance Plan to be located on East Eighth Street and Missouri Avenue. William
J ones seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
B.Appropriation of F unds
Consider request to accept and appropriate the Virginia Risk Sharing Association
Grant. Audit - Finance C ommittee
Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this
r e q u e s t . Virginia Risk Sharing Association Grant (VRSA) provides risk
management grants to localities each year to help support risk management
activities. T he C ity of Salem Sheriff ’s Department was awarded a grant of $6,307
to be used to purchase various cleaning supplies and security equipment. T he grant
does not require a match and will allow the department to purchase needed items not
included in the current budget. T he Committee reviewed the request and
recommends accepting and appropriating the VRS A grant of $6,307 awarded to the
Sheriff’s department to be used to purchase cleaning supplies and security
equipment.
J ames Wallace motioned to accept and appropriate the VRSA grant of $6,307
awarded to the Sheriff's department to be used to purchase cleaning supplies and
security equipment. Randy Foley seconded the motion.
Ayes: Foley, J ones, Turk, Wallace
Absent: Saunders
6.Adjournment
Vice Mayor Wallace asked with regards to the City Attorney's retirement does C ity
C ouncil need to appoint Mr. Guynn. Is the C ity Attorney not appointed by C ity
C ouncil versus just saying he is the Interim C ity Attorney?
Mr. Taliaferro noted that at some point it would be good if C ouncil appoints Mr.
Guynn as Interim C ity Attorney. At the present time, Mr. Yost has not officially
retired. He and Mr. G uynn are working on a transition plan. He would recommend
that at either the last November or the D ecember meeting that Council could
consider an appointment because he believes that Mr. Yost's intention is to fully
retired by the end of the year.
T he meeting was adjourned at 6:56 p.m.
UNAPPROVED MINUTES
CITY COUNCIL WORK SESSION
November 9, 2020
A work session of the Council of the City of Salem, Virginia, was held in Parlor A,
Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on November 9, 2020, at 6:00
p.m., there being present the following members of said Council, to wit: Renee F. Turk,
James W. Wallace, III, Byron Randolph Foley, William D. Jones, and John E. Saunders
(absent); with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City
Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan,
Director of Finance; and Mike Tyler, Director of Streets and General Maintenance; and the
following business was transacted:
Mayor Turk reported that this date, place, and time had been set in order for the
Council to hold a work session; and
WHEREAS, Mr. Tyler discussed the Carrollton Avenue striping project; and
WHEREAS, Mr. Taliaferro presented information related to business assistance
funds; and
WHEREAS, Mr. Taliaferro discussed the Roanoke River Greenway project: and
WHEREAS, there were no other topics for discussion.
There being no further business to come before the Council, the work session was
adjourned at 6:28 p.m.
____________________________________
Mayor
_____________________________________
Clerk of Council
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-20 6,851,643$ - 0% - -$
General Property Taxes 38,989,443 976,122 3% 1,580,481 (604,359)
Other Local Taxes 19,241,000 3,621,390 19% 4,037,263 (415,873)
Permits and Licenses 324,450 89,571 28% 134,779 (45,208)
Fines and Forfeitures 70,000 13,505 19% 15,952 (2,447)
Revenue from Use of Money and Property 1,412,273 248,285 18% 806,509 (558,224)
Charges for Services 3,503,257 769,615 22% 1,031,650 (262,035)
Payment in Lieu of Taxes from Electric Fund 3,160,000 1,580,000 50% 1,580,000 -
Payment in Lieu of Taxes from Water Fund 167,000 61,050 37% 60,047 1,003
Miscellaneous Revenue 289,982 70,358 24% 203,479 (133,121)
Non-Categorical Aid 3,884,907 233,612 6% 267,621 (34,009)
Shared Expenses 1,383,069 331,632 24% 309,096 22,536
Categorical Aid 12,124,169 4,747,125 39% 1,516,740 3,230,385
Non-Revenue Receipts 7,577 8,578 113% 4,780 3,798
Transfer From Other Funds 335,000 - 0% - -
Total Revenues 91,743,770 12,750,843 14% 11,548,397 1,202,446
Expenditures:
General Government 6,994,507 2,836,293 41% 2,607,213 229,080
Judicial Administration 2,275,284 803,755 35% 706,820 96,935
Public Safety 20,748,585 6,204,765 30% 6,239,066 (34,301)
Public Works 15,095,425 7,113,359 47% 2,973,819 4,139,540
Health and Welfare 5,439,177 984,627 18% 1,339,816 (355,189)
Education 23,428,533 9,732,196 42% 8,857,582 874,614
Parks, Recreation and Cultural 6,139,144 1,710,456 28% 2,026,853 (316,397)
Community Development 3,116,328 1,496,193 48% 1,485,107 11,086
Non-Departmental 6,272,110 1,665,515 27% 2,530,947 (865,432)
Contingency 1,256,595 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 878,082 - 0%- -
Total Expenditures 91,743,770 32,547,159 35% 28,767,223 3,779,937
Revenues Over/(Under) Expenditures -$ (19,796,316)$ (17,218,826)$ (2,577,491)$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Four Months Ending October 31, 2020
Item # 4B
Date: November 23, 2020
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
City of Salem, Virginia
Debt Outstanding
For Period Ending October 31, 2020
Schedule E
Balance Principal Balance
7/1/2020 Issuances Payments 10/31/2020
City Debt Outstanding
2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$
2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000
2011 Union First Market Refunding Bonds 1,579,842 - (409,050) 1,170,792
2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400
2016B Public Improvement Bonds 850,793 - - 850,793
2019 Public Improvement Bonds 4,859,000 - - 4,859,000
2020 Public Improvement Bonds 2,595,000 - - 2,595,000
2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023
Total City Debt Outstanding 18,714,483 - (498,475) 18,216,008
School Debt Outstanding
2011 Union First Market Refunding Bonds 2,765,158 - (715,950) 2,049,208
2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000
2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600
2020 Public Improvement Bonds 23,960,000 - - 23,960,000
Total School Debt Outstanding 36,768,583 - (1,468,775) 35,299,808
Total Debt Outstanding 55,483,066$ -$ (1,967,250)$ 53,515,816$
*This issue was refunded in June 2020. An additional principal payment will be made in FY21.
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending October 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2020 28,679,093
Revenues:
Federal Grants 9,289,835 1,007,653 - 1,007,653 8,282,182 3,720
State Grants 8,752,530 625,192 - 625,192 8,127,338 -
Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) -
Interest Income 117,058 150,330 - 150,330 (33,272) 27,390
Donations 45,000 40,000 - 40,000 5,000 -
Transfer From General Fund 1,497,859 1,547,858 - 1,547,858 (49,999) -
Transfer From Electric Fund 148,200 148,200 - 148,200 - -
Transfer From Water Fund 28,000 28,000 - 28,000 - -
Total Revenues 53,756,382 37,425,134 - 37,425,134 16,331,248 31,110
Expenditures:
Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955
Radio System Upgrade 2,637,839 2,282,055 - 2,282,055 355,784 (11)
Fire Truck 2020 698,200 - - - 698,200 -
Animal Shelter HVAC Replacement 50,000 - 46,800 46,800 3,200 -
Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 -
Colorado St Bridge Replacement 6,450,000 163,797 735,303 899,100 5,550,900 28,560
Apperson Drive Bridge Replacement 3,364,939 186,899 535,531 722,430 2,642,509 129,452
Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 -
VDOT E Main Project UPC 8753 163,827 31,544 - 31,544 132,283 -
Street Department Equipment 2020 1,260,242 323,574 632,872 956,446 303,796 323,574
Hanging Rock Battlefield Phase 2 570,310 124,553 10,987 135,540 434,770 3,695
Kiwanis Scoreboard 45,158 45,158 - 45,158 - -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 -
Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833
Kiwanis Field Lighting Upgrades 700,000 - 671,749 671,749 28,251 -
Longwood Park Restroom Replacement 150,000 - - - 150,000 -
Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950
Salem Memorial Park Lower Level Seats 101,000 - - - 101,000 -
Library Sidewalk Replacement 36,800 - - - 36,800 -
Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 -
Downtown Impr - E Main St/College Ave 1,684,838 1,392,820 48,484 1,441,304 243,534 369,480
Downtown Impr - E Main St/Broad St 924,799 171,954 696,203 868,157 56,642 72,055
Downtown Impr - E Main St/Broad St-CDBG 250,000 21,249 228,738 249,987 13 21,249
Downtown Impr - CDBG Community Impr 285,000 24,309 24,265 48,574 236,426 3,740
Downtown Impr - E Main St/Union St 750,000 15,260 100,790 116,050 633,950 15,260
Downtown Impr - E Main St/Market St 3,629,869 20,740 145,350 166,090 3,463,779 20,250
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending October 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Capital Projects Local Reserve 15,910 - - - 15,910 -
Transfer to Civic Center-2020 Bonds 109,000 - - - 109,000 -
Transfer to Schools-2020 Bonds 27,000,000 6,230,034 - 6,230,034 20,769,966 2,784,072
Total Expenditures 53,756,382 12,568,046 3,877,072 16,445,118 37,311,264 3,853,114
Fund Balance, October 31, 2020 24,857,089
Schedule G
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 39,986,044$ 14,071,730$ 35% 14,161,287$ (89,558)$
Other Electric Revenue 571,479 153,769 27% 155,079 (1,310)
Reserve for Encumbrances 13,235,339 - 0% - -
Total Operating Revenues 53,792,862 14,225,498 26% 14,316,366 (90,868)
.
Operating Expenses
Other Power Generation - Operation 90,000 9,826 11% 39,304 (29,477)
Other Power Generation - Maintenance 54,630 1,407 3% 37,650 (36,243)
Purchased Power 21,540,000 6,751,454 31% 7,626,371 (874,917)
Transmission - Operation 6,210,500 2,015,791 32% 1,737,676 278,115
Transmission - Maintenance 24,000 1,470 6% 1,967 (498)
Distribution - Operations 944,150 325,836 35% 321,220 4,616
Distribution - Maintenance 1,221,665 361,454 30% 400,439 (38,985)
Customer Service 580,459 188,789 33% 191,553 (2,765)
Administration & General - Operation 3,026,488 463,497 15% 557,459 (93,962)
Administration & General - Maintenance 161,211 40,023 25% 61,481 (21,458)
Depreciation - 438,369 0% 457,132 (18,764)
Capital 16,151,892 2,747,111 17% 829,134 1,917,977
Contingency 627,867 - 0% - -
Total Operating Expenses 50,632,862 13,345,026 26% 12,261,386 1,083,640
Income (loss) Before Transfers 3,160,000 880,473 2,054,980 (1,174,508)
Transfers (3,160,000) (1,580,000) 50% (1,580,000) -
Income (loss) -$ (699,527)$ 474,980$ (1,174,508)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Four Months Ending October 31, 2020
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,180,151$ 2,479,124$ 35% 2,443,889$ 35,235$
Other Revenue 390,000 117,947 30% 151,396 (33,449)
Reserve for Encumbrances 684,835 - 0% - -
Total Operating Revenues 8,254,986 2,597,071 31% 2,595,285 1,786
.
Operating Expenses
Salaries of Personnel 776,077 253,388 33% 265,090 (11,702)
Fringe Benefits 372,684 108,266 29% 106,788 1,478
Contractual Services 661,215 142,354 22% 207,657 (65,302)
Printing and Binding 2,500 - 0% 106 (106)
Advertising 1,000 195 20% - 195
Utilities 417,200 128,561 31% 126,928 1,633
Communications 6,900 1,157 17% 1,697 (540)
Insurance 29,750 3,826 13% 1,036 2,790
Travel and Training 9,800 405 4% 2,918 (2,513)
Miscellaneous 60,537 37,224 61% 38,027 (803)
Materials and Supplies 194,100 24,033 12% 51,624 (27,591)
Depreciation - 285,196 0% 284,967 229
Capital 390,000 - 0% 24,112 (24,112)
Contingency 1,244,266 - 0% - -
Total Production Expenses 4,166,029 984,606 24% 1,110,948 (126,341)
Salaries of Personnel 585,456 162,554 28% 171,396 (8,843)
Fringe Benefits 295,345 75,597 26% 73,110 2,488
Contractual Services 628,253 154,270 25% 209,876 (55,607)
Communications 4,950 1,003 20% 1,087 (84)
Insurance 24,000 - 0% - -
Lease/Rent of Equipment 2,000 607 30% 607 -
Travel and Training 5,300 137 3% 2,786 (2,648)
Miscellaneous 26,537 8,515 32% 9,268 (753)
Miscellaneous Credits (240,000) (68,182) 28% (119,202) 51,020
Materials and Supplies 139,888 36,611 26% 14,998 21,613
Depreciation - 31,985 0% 31,232 753
Capital 930,909 294,311 32% 67,158 227,153
Interest Obligations 1,519,319 134,587 9% 5,675 128,913
Total Distribution Expenses 3,921,957 831,995 21% 467,990 364,005
Income (loss) Before Transfers 167,000 780,470 1,016,347 (235,878)
Transfers (167,000) (61,051) 37% (60,048) (1,003)
Income (loss)-$ 719,419$ 956,300$ (236,881)$
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Four Months Ending October 31, 2020
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,862,860$ 2,335,454$ 34% 2,318,803$ 16,651$
Other Revenue 169,000 33,089 20% 61,887 (28,798)
Reserve for Encumbrances 1,557,321 - 0% - -
Total Operating Revenues 8,589,181 2,368,543 28% 2,380,690 (12,147)
.
Operating Expenses
Salaries of Personnel 669,045 191,791 29% 217,515 (25,723)
Fringe Benefits 324,667 96,015 30% 96,097 (82)
Contractual Services 3,580,739 828,122 23% 743,657 84,465
Printing and Binding 1,500 - 0% - -
Advertising 1,500 - 0% - -
Utilities 4,500 1,672 37% 1,066 607
Communications 15,600 3,900 25% 4,160 (259)
Insurance 18,000 - 0% - -
Lease/Rent of Equipment 3,000 607 20% 607 -
Travel and Training 9,000 868 10% 4,358 (3,491)
Miscellaneous 38,537 13,103 34% 14,278 (1,175)
Miscellaneous Credits (325,000) (45,097) 14% (85,489) 40,392
Materials and Supplies 98,000 9,385 10% 10,507 (1,121)
Depreciation - 422,377 0% 389,387 32,990
Capital 1,772,350 287,512 16% 20,099 267,413
Interest Obligations 1,631,321 21,349 1% 23,354 (2,005)
Contingency 746,422 - 0% - -
Total Operating Expenses 8,589,181 1,831,607 21% 1,439,596 392,011
Income (loss) before Transfers - 536,936 941,094 (404,158)
Transfers - - 0% - -
Income (loss) -$ 536,936$ 941,094$ (404,158)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Four Months Ending October 31, 2020
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 367,000$ 48,342$ 13% 123,885$ (75,542)$
Box office shows 1,200,000 26,658 2% 387,281 (360,624)
Catering and concessions 150,000 6,167 4% 46,272 (40,105)
Merchandise and commissions 151,500 3,669 2% 44,813 (41,144)
Static advertising 60,000 14,750 25% 37,542 (22,792)
Miscellaneous income 16,100 12,569 78% 2,305 10,264
Salem Fair 9,113 - 0% 587,473 (587,473)
Reserve for encumbrances 3,046 - 0% - -
Total Operating Revenues 1,956,759 112,154 6% 1,229,571 (1,117,416)
Operating Expenses
Salaries of personnel 1,011,527 294,438 29% 385,711 (91,272)
Fringe benefits 429,033 133,965 31% 126,267 7,698
Maintenance and contractual services 235,046 26,721 11% 82,864 (56,144)
Printing and binding 1,000 - 0% - -
Advertising 37,000 2,371 6% 14,672 (12,301)
Utilities 277,000 66,681 24% 120,865 (54,184)
Communications 18,200 3,813 21% 4,765 (952)
Insurance 21,000 - 0% - -
Travel and training 7,800 199 3% 2,103 (1,904)
Miscellaneous 88,036 24,167 27% 22,295 1,872
Show expense 1,300,213 47,264 4% 351,769 (304,505)
Fair 2020 expense 6,000 6,220 104% 459,338 (453,118)
Materials and supplies 52,300 2,008 4% 10,384 (8,376)
Capital 150,000 106,544 71% 315,591 (209,047)
Depreciation - 99,451 0% 94,302 5,148
Contingency 24,760 - 0% - -
Total Operating Expenses 3,658,915 813,842 22% 1,990,927 (1,177,084)
Income (loss) Before Transfers (1,702,156) (701,688) (761,356) 59,668
Transfers 1,702,156 558,384 33% 789,456 (231,072)
Income (loss)-$ (143,304)$ 28,100$ (171,404)$
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Four Months Ending October 31, 2020
Schedule K
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 472,600$ 34,397$ 7% 210,052$ (175,655)$
Concessions 130,504 2,728 2% 19,589 (16,861)
Moyer Concessions 35,500 36,137 102% 27,879 8,257
Salem High Concessions 9,000 - 0% 3,670 (3,670)
Total Operating Revenues 647,604 73,261 11% 261,189 (187,928)
.
Operating Expenses:
Salaries of personnel 143,061 38,574 27% 101,450 (62,876)
Fringe benefits 96,950 16,114 17% 23,458 (7,344)
Contractual services 10,000 2,396 24% 3,751 (1,355)
Printing and binding 500 - 0% 165 (165)
Laundry and Cleaning 15,000 521 3% 3,445 (2,924)
Communications 600 48 8% 65 (17)
Insurance 1,200 - 0% - -
Miscellaneous 140,205 10,626 8% 52,364 (41,737)
Materials and supplies 159,430 14,659 9% 59,481 (44,822)
Depreciation - 1,461 0% 1,423 38
Total Catering Expenses 566,946 84,399 15% 245,603 (161,204)
Salaries of Personnel 56,776 395 1% 10,950 (10,555)
Fringe Benefits 16,009 173 1% 2,837 (2,664)
Miscellaneous 42,950 561 1% 7,202 (6,640)
Materials and Supplies 32,000 413 1% 8,491 (8,078)
Total Concessions Expenses 147,735 1,543 1% 29,480 (27,937)
Salaries of Personnel 32,710 23,513 72% 23,532 (19)
Fringe Benefits 9,782 9,002 92% 5,888 3,114
Contractual services 2,500 833 33% 833 -
Miscellaneous 5,500 5,452 99% 4,236 1,216
Materials and Supplies 12,000 9,967 83% 8,960 1,008
Total Moyer Expenses 62,492 48,768 78% 43,449 5,319
Salaries of Personnel 12,017 - 0% 3,406 (3,406)
Fringe Benefits 3,969 - 0% 949 (949)
Miscellaneous 300 - 0% 4 (4)
Materials and Supplies 2,350 111 5% 863 (753)
Total Salem High Expenses 18,636 111 1% 5,222 (5,111)
Income (loss) Before Transfers (148,205) (61,559) (62,565) 1,005
Transfers 148,205 - 0% - -
Income (loss)-$ (61,559)$ (62,565)$ 1,005$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Four Months Ending October 31, 2020
Catering
Concessions
Schedule L
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 6,331,004$ 6,521,396$ (190,392)$
Revenue
Premiums Paid - City 5,465,000 1,762,409 32% 1,681,611 80,798
Premiums Paid - School 4,415,000 1,465,282 33% 1,382,023 83,259
Premiums Paid - Retirees 840,000 371,256 44% 319,202 52,054
Dental Premiums Paid 629,000 210,219 33% - 210,219
Interest Earnings 18,000 6,090 34% 42,950 (36,860)
Miscellaneous - 13,891 0% - 13,891
Total Year to Date Revenues 11,367,000 3,829,147 34% 3,425,786 403,361
Expenses
Health Claims 10,221,752 3,804,279 37% 3,679,006 125,273
Dental Claims 629,000 176,870 -
Employee Health Clinic 440,048 91,633 21% 118,230 (26,597)
Consulting Services 67,900 28,504 42% 22,004 6,500
Miscellaneous 8,300 3,675 44% 6,900 (3,225)
Total Year to Date Expenses 11,367,000 4,104,961 36% 3,826,140 278,821
Ending Net Position -$ 6,055,190$ 6,121,042$ (65,852)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Four Months Ending October, 2020
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending October 31, 2020
Schedule M
FV as a
Cash Value Unrealized Fair Value % of
10/31/2020 Gain (Loss) 10/31/2020 Portfolio
Demand & Time Deposits
Concentration Account 22,818,363$ -$ 22,818,363$ 17.8%
Payroll Account 10,036 - 10,036 0.0%
Revenue Recovery Account 12,384 - 12,384 0.0%
Utilitiy Billing Account 35,165 - 35,165 0.0%
Box Office Account 94,999 - 94,999 0.1%
Held as Fiscal Agent of:
Cardinal Academy 803,307 - 803,307 0.6%
Court Community Corrections 1,385,196 - 1,385,196 1.1%
Held on Behalf of:
Economic Development Authority 632,604 - 632,604 0.5%
Total Demand & Time Deposits 25,792,054 - 25,792,054 20.1%
Investments
Local Government Investment Pool (LGIP) 16,866 - 16,866 0.0%
Local Government Investment Pool EM (LGIP EM*) 76,891,925 (31,792) 76,860,133 60.1%
VA State Non-Arbitrage Program (SNAP) 25,405,322 - 25,405,322 19.8%
Total Investments 102,314,113 (31,792) 102,282,321 79.9%
Total Deposits and Investments 128,106,167$ (31,792)$ 128,074,375$ 100.0%
* Extended Maturity
CITY OF SALEM
PLANNING COMMISSION
STAFF REPORT
Prepared by: Meeting Date:
City Administrative Staff October 14,2020
Report prepared:
October 6, 2020
1)RE: Hold public hearing to consider the request of Dominion
Service & Parts LLC, lessee, and Premier Investments LLC, property
owner, for the issuance of Special Exception Permits to allow an
automobile dealership, used, and an automobile repair service,
major, on the property located at 224 West 4th Street (Tax Map
#167- 7- 1).
SITE CHARACTERISTICS:
Zoning: HM Heavy Manufacturing
Future Land Use Plan Designation: Commercial
Existing Use: Automobile repair, major
Proposed Use: Automobile dealership, used, and Automobile repair, major
BACKGROUND INFORMATION:
This request is related to item 3E, and is to allow used car sales and
major automotive repairs to occur on the site.
ISSUES:
1.In accordance with Section 106-310.3 (A)1: All outdoor display areas
(parking areas) in conjunction with sales shall be constructed of
the same materials required for off-street parking areas as required
by section 106-404.
2.In accordance with Section 106-310.3 (A)2: A perimeter landscaping
strip and landscaping shall be provided as required by Section 106-
402.
3.In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1,
vehicles undergoing major work or which will be stored for more
than 72 hours must be located in a fully screened area.
4.This property is located within the 100 year floodzone.
Item # 5A
Date: November 23, 2020
Planni ng Commi ssi on Meeti ng
M INUTES
Wednesday, October 14, 2020, 7:00 P M
Salem Civic Center, Main L obby, 1001 Roanoke Boulevard, Salem, VA 24153
1.C all to Order
A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was
called to order at 7:00 p.m., there being present the following members to wit: Vicki
G. Daulton, Chair; Denise P. King, Vice C hair; Reid A. Garst II, N. J ackson
Beamer, and Neil L. Conner; with Vicki G. Daulton, Chair, presiding; together with
J ames E. Taliaferro, City Manager and Executive Secretary; Rob Light Assistant
C ity Manager and Deputy Executive Secretary; C harles E. VanAllman, J r.,
C ommunity Development Director; Mary Ellen Wines, Zoning Administrator, and
Benjamin W. Tripp, C ity Planner.
2.Pledge of Allegiance
3.C onsent Agenda
A.Minutes
Consider the acceptance of the minutes from the August 12, 2020, regular meeting.
Accepted as presented
4.New Business
A.Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Phyllis R. Booth McCraw, property
owner, for rezoning the property located at 527-529 Delaware Street (Tax Map #
146-8-7) from C BD C ommunity Business District to RB Residential Business
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: the subject property consists of a
single parcel of approximately 0.2 acres, located on the west side of Delaware
Street, to the north of the intersection with 4th Street. It is occupied by a single
family residence, with attached hair salon and parking area at the rear of the
property. T he applicant states she would like to renovate and rent the former hair
salon space behind the house as a separate residence. T his would require rezoning
the property to allow for the issuance of a Special Exception Permit for a Two-
Family Dwelling (Item 4B). Two-family dwellings are not allowed in C BD zoning.
T he Executive Secretary noted that Items 4A and 4B are related to the same
property so if it is okay with the Commission the public hearing would be handled
as one.
C hair Daulton opened the public hearing and asked if there was anyone to speak
regarding the requests.
Tammy Scaggs of 1797 Richland Hills Drive, Salem, representing her mother,
Phyllis R. Booth McC raw, appeared before the C ommission explaining the rezoning
and Special Exception Permit requests. She noted her mother used to operate a
beauty salon in the space behind the house. T hey would like to convert this space to
a one bedroom apartment. T he space is separate from the main dwelling and has a
separate entrance.
Mr. Garst asked if it this was attached to the main structure, and Ms. Scaggs noted
that it was attached to the main structure.
C hair Daulton asked if it there were separate meters for each, and Ms. Scaggs noted
that there are separate meters for each space.
Ms. Scaggs noted that there are duplexes on both sides of this property.
Vice C hair King asked about the parking. Ms. Scaggs noted that there is some
parking in the rear adjacent to the alley which could be used.
Vice C hair King asked if there were any comments from the adjoining property
owners, and staff noted that there were not.
Neil Conner motioned to recommend to the Council of the City of Salem that the
request of Phyllis R. Booth McCraw, property owner, for rezoning the property
located at 527-529 Delaware Street (Tax Map #146-8-7) from C BD Community
Business District to RB Residential Business District be approved. Denise King
seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
B.Special Exception P ermit
Hold public hearing to consider the request of Phyllis R. Booth McCraw, property
owner, for the issuance of a Special Exception Permit to allow a two-family
dwelling on the property located at 527-529 Delaware Street (Tax Map # 146-8-7).
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: this request is related to Item 4A,
and is for the issuance of the Special Exception Permit to allow the former hair
salon at the rear of the property to be renovated and rented as a separate residence.
Neil Conner motioned to recommend to the Council of the City of Salem that the
request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special
Exception Permit to allow a two-family dwelling on the property located at 527-529
Delaware Street (Tax Map #146-8-7) be approved. J ackson Beamer seconded the
motion.
Ayes: Beamer, Conner, Daulton, Garst, King
C .Amendment to the Zoning Ordinance
Hold public hearing to consider the request of J SS Holdings, LLC c/o Payal Shah,
contract purchaser and CedarHurst Properties, LLC, property owner, for rezoning
the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF
Residential Single Family to HBD Highway Business District.
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: the subject property consists of a
single parcel of approximately 0.321 acres. It is located at the northwest corner of
Goodwin Avenue and Richards Lane. T he property is occupied by a two-family
dwelling. T he applicant states that they have been unsuccessful at renting the
property for residential uses due to the surrounding commercial activities and would
like to change its use to a commercial one. T hey also own the two parcels to the
south (1121 and 1111-1107 West Main Street) and would like to create a parking
area at 16 Goodwin that will allow additional parking for those properties to make
them more attractive for redevelopment.
T he Executive Secretary noted that Items 4C and 4D are related to the same
property so if the Commission would like it can be handled as one public hearing.
C hair Daulton opened the public hearing and asked if there was anyone to speak
regarding the requests.
Ben C rew with Balzer and Associates, representing the contract purchaser, appeared
before the C ommission explaining the rezoning and Special Exception Permit
requests. He noted that the contract purchaser is also with him this evening. He
stated that this request has been months and years in the making based on careful
consideration by the contract purchaser. T he property has been for sale for some
time and and has had limited success over the years as a residential structure. T he
property is unique due to its location directly across the street from what he
contends is one of the busiest drive thru restaurants on West Main Street. T his
makes it a challenging site for residential use. T he contract purchaser also owns the
properties located across Richards Lane which are 1107-1111 and 1121 West Main
Street. He further noted this project provides an excellent opportunity to the City of
Salem to gain additional commercial property in a suitable location, while
supporting existing businesses and helping to promote future re-development along
West Main Street.
Payal Shah of J SS Holdings, LLC , 5855 Winbrook Drive, Roanoke, appeared
before the C ommission. Ms. Shah noted her company wants to make Salem a
beautiful and vibrant place. She further discussed the project and noted that her
company is trying to bring new national tenants to Salem. She noted that they
currently own the properties located at 1107-1111, 1121 and 903 West Main Street.
C hair Daulton asked if they planned to tear down the existing building on the
property in order to provide the additional parking shown on the concept plan
submitted. Ms. Shah noted that they will keep the building because there is enough
room on the back of the property for the parking.
Vice C hair King asked how many parking spaces are they proposing to add. Ms.
Shah noted that they would be gaining 16 parking spaces. T here are already two
spaces in the front.
Mr. C onner asked what would be the uses for the building. Would it be offices or
retail? Ms. Shah stated at this point they do not know the uses, but it might be used
for offices or a spa or something like that. Mr. C rew stated that this is a small
structure so there are very limited uses for the building. T hey would anticipate some
sort of small user due to the constraints of the existing structure.
Vice C hair King noted the information submitted talked about buffering. She asked
if they would be buffering the northern and eastern lines. Mr. Crew noted that this
was correct.
T here was further discussion regarding the additional parking on the rear of the
property.
Mr. C onner asked staff if this was the least intensive zoning that will allow them to
do what they are trying to do. Would RB Residential Business zoning support the
parking and maybe an insurance agent or something like that? Ms. Wines noted that
it is not the least intensive that it could contain an office or medical office right now;
but looking at the future, the proposed zoning would encompass what the contract
purchaser would potentially want to do with this corner. It could be zoned a lighter
commercial use which would cover what they would like to do currently, but they
might have to come back in the future to ask for it to be rezoned again, if they
further develop this corner.
C hair Daulton asked staff if the 16 parking spaces is an issue. Ms. Wines noted that
this is not a problem as this would have to go through site plan review so staff will
make sure that it meets all the regulations. Further, she does not think the parking
will be a problem. T here was further discussion regarding the parking and site plan
review requirements.
Mr. Beamer asked staff if they were okay with the request. Do they see any
hiccups, etc.? Mr. Tripp noted he believes this is a question of does the
C ommission see this request as appropriate. If they see it as appropriate to change
the use/zoning as the applicants are requesting, then they should recommend it be
rezoned. Staff will make sure that the project meets all the C ity regulations with
regards to site plan approval.
Mr. Taliaferro noted to expand on the question regarding the parking. It makes it a
lot cleaner to have the off-site parking property the same zoning as the principle use
because we would not want a commercial property to use a residential-zoned
property for off-site parking.
T here was additional discussion regarding the proposed zoning classification for the
property.
Mr. G arst asked if there are any limitations on lighting since this will be bordering
two residential properties. Mr. C rew noted they will have to meet the same lighting
standards whether it is next to a commercial site or next to a residential site. He
noted the foot candle requirements at the property line which will be more effective
in this situation because of the evergreen buffering on the residential sides. He
believes the intent is to have enough light for the parking to make it safe, but it will
not be a bright lit up parking lot next to residential uses.
Mr. Beamer asked about the buffering for the northern and eastern property lines.
He further asked if there would be a fence, also. Mr. C rew noted a Type B buffer
will be required. T he Type B buffer consists of an eight-foot buffer yard, one row of
small evergreen trees, one row of evergreen shrubs. T hey are not proposing a fence
at this time.
Lorrie C oe-Meade of 825 N. Twelfth Street, Wytheville, and 19 N . Bruffey Street,
Salem appeared before the C ommission in opposition to the request. She noted her
husband is also in the audience.
Billy Meade of 825 N. Twelfth Street, Wytheville, and 19 N. Bruffey Street, Salem
appeared before the C ommission in opposition to the request. He noted the owners
of the property have stated they have been unable to rent the property because of the
appearance of the outside and because the McD onalds. If the property owners had
maintained the property, then they might have been able to rent it. He noted that the
property looks like a junk yard. He would not want to rent it if he was looking for
rental property. He further discussed the other neighbors in this area, and he objects
very strongly to this property being rezoned.
Mrs. C oe-Meade noted that they are very concerned about the disruption and also
the depreciation of their property. T heir intent is to retire at this location. If the lot is
rezoned, it does not matter what they intend to do with it now. With the proposed
zoning, they can do what they want with the property in the future. Further, they are
concerned about the lighting of the proposed lot and how it will influence their back
yard as well as their bedrooms that are on the back of the house. T hey are also
concerned about the increase in traffic on Richards Lane and the potential to further
compromise safety in this area. In addition, they are concerned about trash on
Richards Lane as there is already a problem with trash on the street, and they are
constantly having to clean it up. Finally, they are not opposed to progress in Salem,
but they are opposed when it infringes on their home, property and the value of their
home and property.
Mr. C onner asked staff about the science regarding light pollution, placement of
light poles, etc. in the site plan review process. Mr. VanAllman noted that there is
quite a lot of information about this, and it is a lot better than it was 20 years ago.
He noted that there is no spillage of light, and it is usually very accurate. He further
discussed site plan review as it relates to lighting.
Vice Mayor King asked about the buffer yard shown on the concept plan. How big
will the shrubs get? Will they completely block the site from view of the adjacent
properties.? Ms. Wines noted the buffer yard is actually a mix of evergreen trees
and shrubs that will be required. T he evergreen trees will grow tall enough to make
a good screening between properties. C hair Daulton asked if the requirement is for
8' tall evergreen trees, and Ms. Wines noted she believed that the requirement is 6'
tall at planting and spaced 25' apart so that they will grow into a large evergreen
wall.
C hair Daulton noted she believed that at this point the applicant does not own the
property. She asked if this was correct. Mr. C rew noted that this was correct. He
noted the existing maintenance or the lack thereof is on the current property owner.
T here is certainly an opportunity to clean up and improve this property which his
clients intend to do.
Mr. Garst noted he thought one of the reasons why the structure has been difficult to
rent for residential is due to the way it has been chopped up internally for multiple
tenants. Is this correct? Mr. Crew noted that this was correct. C urrently it is
approved as a two-family dwelling, but it has been chopped up for multiple
residences.
C hair Daulton asked if Richards Lane is city owned, and it was noted that it is a
public right of way.
T here was further discussion regarding the lack of rental of the existing structure.
C hair Daulton noted if the applicant is not the owner, how do they know the
property is unrentable. Mr. C rew noted that they did not state the property was
unrentable. T his was an assumption as far as he knows. He further discussed the
property and noted that is has been vacant for some time and further, has been for
sale for an extended period of time.
T here was additional discussion regarding the existing structure and the use of the
property in the past.
Mr. C onner asked if the contract purchaser has prospects who are interested in
renting the property subject to getting the rezoning. Or are they just trying to buy the
property in the manner that prepares it best for marketing or has this idea been
pitched and has happened very rapidly. Ms. Shah further discussed the proposed
use of the property and noted that their intent is to bring a national tenant to this
corner. (T here was difficultly understanding Ms. Shah's answer due to the quality of
the audio.)
C hair Daulton noted with this being a commercial piece of property, would the
parking lot lights have to stay on all night? Would there be a way that they could be
turned off say at 9:30 or 10 pm? Mr. VanAllman noted he did not think they would
have to stay on all night. He would have to look into what would be required with
regards to security after the business is closed. T here was further discussion
regarding the lighting for the proposed parking lot.
T here was further discussion regarding the proposed use of this property as well as
the two structures fronting on Main Street owned by the contract purchaser.
One additional speaker could not be identified or understood due to the quality of
the audio.
C hair Daulton asked if there was anyone else to speak. T here was no response and
the public hearing was closed.
Denise King motioned to recommend to the C ouncil of the C ity of Salem that the
request of J SS Holdings, LLC c/o Payal Shah, contract purchaser, and Cedarhurst
Properties, LLC, property owner, for rezoning the property located at 16 Goodwin
Avenue (Tax Map #125-2-1) from RSF Residential Single Family District to HBD
Highway Business District be approved. Reid Garst seconded the motion.
Ayes: Daulton, Garst, King
Nays: Beamer, Conner
D.Special Exception P ermit
Hold public hearing to consider the request of J SS Holdings, LLC , contract
purchaser and CedarHurst Properties, LLC, property owner to remove existing
special exception permit allowing a two-family dwelling on the property located at
16 Goodwin Avenue (Tax Map # 125-2-1).
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: this request is related to item 4C ,
and is to remove the Special Exception Permit allowing a two-family dwelling that
was issued for this property since the intent is that it be used for commercial in the
future.
Denise King motioned to recommend to the C ouncil of the C ity of Salem that the
request of J SS Holdings, LLC , contract purchaser, and CedarHurst Properties,
LLC , property owner, to remove the existing Special Exception Permit allowing a
two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map #125-
2-1). Reid Garst seconded the motion.
Ayes: Conner, Daulton, Garst, King
Nays: Beamer
E.Amendment to the Zoning Ordinance
Hold public hearing to consider the request of Dominion Service & Parts LLC ,
lessee, and Premier Investment LLC, property owner, for rezoning the property
located at 224 West 4th Street (Tax Map # 167-7-1) from HM Heavy
Manufacturing District to HBD Highway Business District.
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: the subject property consists of a
single parcel of approximately 1.097 acres, located on the south side of Fourth
Street, directly across from the intersection with Cypress Street. T he property is
occupied by single story industrial-style building. T his request is to rezone the
property from HM to HBD. T he applicant would like to use the property as a used
automobile dealership, and to perform major automobile repairs. T his necessitates
changing the zoning from HM to HBD. A second request (Item 4F) would allow the
used car dealership and major automotive repairs to be done on the site. T he
following issues were identified by staff: 1. In accordance with Section 106-310.3
(A)1: All outdoor display areas (parking areas) in conjunction with sales shall be
constructed of the same materials required for off-street parking areas as required
by section 106-404. 2. In accordance with Section 106-310.3 (A)2: A perimeter
landscaping strip and landscaping shall be provided as required by Section 106-402.
3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles
undergoing major work or which will be stored for more than 72 hours must be
located in a fully screened area; and 4. T his property is located within the 100 year
floodzone.
T he Executive Secretary noted that Items 4E and 4F are related to the same
property and the same petitioner so if the Commission would like it can be handled
as one public hearing.
C hair Daulton opened the public hearing and asked if there was anyone to speak
regarding the requests.
Mark Patterson, 5034 Falcon Ridge Road, Roanoke, and Daniel Austin, 1238 Red
Lane, Salem, with Dominion Service and Parts, LLC, appeared before the
C ommission. He noted that they have been in business together for almost 10
years. Daniel operates the service side of the business, and he operates the sales
side of the business. Currently they are operating the sales side of the business at
1206 West Main Street. T hey would like to consolidate and move the sales side in
with the service side at the property on West Fourth Street. T his is the reason for
the request. At the present time the west end of the property is being used for
storage. T hey are planning to clean this up, and this will be where the used vehicles
will be displayed for sale. Further, they will only have about 10 or 12 cars at a time.
He noted there a times when people are not able to repair their vehicles, and they
will buy the vehicle, repair it and resell it. T hey have to have a dealers license in
order to do this.
Mr. Garst asked if this is their typical model. So they do not go out and buy
multiple vehicles and bring them back and sell them, is that right? Mr. Patterson
noted that he does some times buy multiple vehicles, but that is primarily a
wholesale function of the business and they mostly deal in retail.
Vice Mayor King asked if they were aware of the requirements of this particular
zoning with regards to perimeter landscaping and also storage of vehicles. Mrs. King
read the sections of the code related to these items. T here was further discussion
regarding the storage of vehicles. Mrs. King asked staff if the difference is because
of the zoning that they will need for this use. Ms. Wines noted that any automobile
repair, major business is required to have any vehicles that are stored on site longer
than 72 hours be in a screened area. She noted that when Mr. Austin moved to this
location, this was discussed with him.
T here was additional discussion regarding storage of vehicles, etc., but due to poor
quality of the audio, it was difficult to hear the discussion.
Mr. Beamer asked if Mr. Austin is this is the business that is right behind the
transmission shop. Mr. Austin noted that he currently rents the property out that is
behind the transmission shop.
Mr. C onner asked staff if the screening requirement that has been noted, is that even
required in the Heavy Manufacturing zoning. Ms. Wines noted for the proposed use,
automobile repair service, major, yes, it is a requirement.
T here was further discussion regarding the screening requirement, and Ms. Wines
noted that any vehicle that is stored on the lot more than 72 hours has to be stored in
a screened in area. She noted that are variables in the screening area, and she further
discussed those options.
Mr. Patterson noted that what will be displayed on the lot will be retail, clean, and
ready to sell vehicles which have been serviced by Dominion Service. T he intent of
the business is not to be a wholesale business.
Mr. Beamer asked what was the footage of the property on the west side of the
building. Mr. Austin noted that it is approximately 100', but there is an easement
across this property to access the parking lot next door.
Mr. Beamer noted that on the right side there are a lot of vehicles. Are those
vehicles to be worked on or what is going on with those vehicles? T his is where the
proposed car lot will be, is that correct? Mr. Austin noted that some of those
vehicles belong to employees and yes, this is where the proposed car lot will be
located. Due to poor quality of the audio, it was difficult to hear the entire
discussion.
Mr. Beamer noted that they are currently leasing the property and that it is owned by
Tony Rippee. Is that correct? Mr. Austin noted that this was correct.
Mr. Beamer also noted that they have cleaned up the property a lot.
C hair Daulton asked if there was anyone else to speak. T here was no response, and
the public hearing was closed.
Neil Conner motioned to recommend to the Council of the City of Salem that the
request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC,
property owner, for rezoning the property located at 224 West Fourth Street (Tax
Map #167-7-1) from HM Heavy Manufacturing District to HBD Highway Business
District be approved. J ackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
F.Special Exception P ermits
Hold public hearing to consider the request of Dominion Service & Parts LLC ,
lessee, and Premier Investments LLC , property owner, for the issuance of Special
Exception Permits to allow an automobile dealership, used, and an automobile
repair service, major, on the property located at 224 West 4th Street (Tax Map #
167- 7- 1).
T he Executive Secretary reported that notice of said hearing had been published in
the October 1 and 8, 2020, issues of the Salem Times-Register, and all property
owners were notified by letter mailed September 28, 2020.
Staff noted the following regarding the request: this request is related to item 4E,
and is to allow used car sales and major automotive repairs to occur on the site.
Issues: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas
(parking areas) in conjunction with sales shall be constructed of the same materials
required for off-street parking areas as required by section 106-404. 2. In
accordance with Section 106-310.3 (A )2: A perimeter landscaping strip and
landscaping shall be provided as required by Section 106- 402. 3. In accordance
with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work
or which will be stored for more than 72 hours must be located in a fully screened
area. 4. T his property is located within the 100 year floodzone.
Neil Conner motioned to recommend to the Council of the City of Salem that the
request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC,
property owner, West Fourth Street (Tax Map #167-7-1) for the issuance of Special
Exception Permits to allow an automobile dealership, used, and an automobile
repair service, major, on the property located at 224 West Fourth Street (Tax Map
#167-7-1) be approved. J ackson Beamer seconded the motion.
Ayes: Beamer, Conner, Daulton, Garst, King
5.Adjournment
T he meeting was adjourned at 8:09 p.m.
From:Crystal L Williams
To:Chuck Johnston
Cc:Jay Taliaferro; Judy L Hough
Subject:RE: [Ext.] Lease Renewal
Date:Monday, November 2, 2020 11:06:00 AM
Good morning Chuck, this email will suffice. I am copying Jay and Judy to make them aware so it can
go before Council. Thanks so much.
Crystal
From: Chuck Johnston <degolfers1@gmail.com>
Sent: Monday, November 2, 2020 10:47 AM
To: Crystal L Williams <clwilliams@salemva.gov>
Subject: [Ext.] Lease Renewal
CAUTION: This message has originated from an external source. Please use proper judgment and
caution when opening attachments, clicking links or responding to this email.
Good morning Crystal,
I normally write Jay a very short request to renew my lease with the City around this time of year.
Should I email him or write one up and send it to you or will this email work ? Please let me know
what you need me to do and I will do it. Hope you are doing well.
Thanks,
Chuck
Item # 6BDate: November 23, 2020
Item # 6CDate: November 23, 2020
{00277828-1 }
AMENDMENT
TO
PERFORMANCE AGREEMENT
THIS AMENDMENT TO THE PERFORMANCE AGREEMENT is effective this ____
day of ______________, 2020, by and among the CITY OF SALEM, VIRGINIA, a Municipal
corporation organized and existing under the laws of the Commonwealth of Virginia (the
“City”), BLUE RIDGE BEST FOODS, INC., a Virginia corporation (the “Developer”), and
the ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM,
VIRGINIA, an Economic Development Authority organized and existing under the laws of the
Commonwealth of Virginia (“EDA”).
RECITALS
WHEREAS, the parties hereto previously entered into a Performance Agreement dated
March 25, 2020 (the “Agreement”) wherein the EDA agreed to provide three installment cash
grants to the Developer as an incentive to renovate, redevelop and operate a restaurant on certain
real property situate at 101 Wildwood Road in the City of Salem, Virginia, and known as City of
Salem Tax Map # 137-1-1.3 (the “Property”); and
WHEREAS, the Developer met the conditions for the first two installment cash grants as
required in Sections 2.1(iii)(a) and (b) and such installments were paid to the Developer by the
EDA; and
WHEREAS, Section 2.1 (iii)(c) of the Agreement provides that the Developer may
submit a request for the third and final EDA cash grant in the amount of $25,000.00 (the
“Grant”) on or about December 31, 2020; and
WHEREAS, the Grant is expressly subject to and contingent upon the generation, by the
Developer, of gross receipts for the sale of food and beverages on the Property in the amount of
at least $1 million for the previous 12 months prior to the request; and
WHEREAS, the Developer will be unable to meet the $1 million generation of sales of
food and beverages on the Property due to the coronavirus pandemic and subsequent
governmental orders restricting the Developer’s business on the Property; and
WHEREAS, accordingly, the parties desire to amend the Agreement to allow the
Developer to make its request for the Grant on or about December 31, 2021, pursuant to the
same conditions as hereinafter provided.
NOW, THEREFORE, the parties agree that the above Recitals are hereby incorporated
into and made part of this Amendment and for and in consideration of the mutual covenants and
conditions set forth herein, and for other good and valuable consideration, the receipt and
Item # 6D
Date: November 23, 2020
{00277828-1 }
sufficiency of which the parties hereto acknowledge, Developer, the City and EDA agree to
amend the Agreement as follows:
1. The provisions of Section 2.1(iii)(c) in the Agreement are hereby deleted in its
entirety and replaced with the following:
(c) On or about December 31, 2021, Developer shall submit its third
Request for a sum of up to Twenty-Five Thousand and 00/100 Dollars ($25,000.00) from EDA
at which time the Developer shall make the certifications and provide the statements and
documentation as provided in subsection (a) above. Such grant from the EDA, however, shall be
expressly subject to and contingent upon the generation, by the Developer, of gross receipts for
the sale of food and beverages on the Property in the amount of at least $1 million for the
previous 12 months prior to the Request.
2. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the City, EDA, and Developer have executed this
Amendment by their authorized representatives.
CITY OF SALEM, VIRGINIA
By:________________________________
James E. Taliaferro, II, City Manager
Approved as to form:
By_________________________________
Stephen M. Yost, City Attorney
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF SALEM, VIRGINIA
By:__________________________________
Chairman
Approved as to form:
By:________________________________
Attorney for EDA
{00277828-1 }
BLUE RIDGE BEST FOODS, INC.
By:__________________________________
Its:___________________
STATE OF VIRGINIA :
: to-wit:
CITY/COUNTY OF ______________ :
The forgoing was acknowledged before me this ____ day of _____________, 20___, by
James E. Taliaferro, II, City Manager of the City of Salem, Virginia.
_____________________________________
Notary Public
My commission expires: _______________________
Notary Registration No.: _______________________
STATE OF VIRGINIA :
: to-wit:
CITY/COUNTY OF ______________ :
The forgoing was acknowledged before me this ____ day of _____________, 20___, by
___________________, Chairman of the Economic Development Authority of the City of
Salem, Virginia.
_____________________________________
Notary Public
My commission expires: _______________________
Notary Registration No.: _______________________
{00277828-1 }
STATE OF VIRGINIA :
: to-wit:
CITY/COUNTY OF ______________ :
The forgoing was acknowledged before me this ____ day of _____________, 20___, by
___________________, ________________, of Blue Ridge Best Foods, Inc.
_____________________________________
Notary Public
My commission expires: _______________________
Notary Registration No.: _______________________
AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA
HELD AT CITY HALL
MEETING DATE: November 23, 2020
AGENDA ITEM:Request to amend School Grant Fund Budget as approved by
the School Board on November 10, 2020
SUBMITTED BY:Rosemarie B. Jordan, Director of Finance
SUMMARY OF INFORMATION:
The School Grant Fund budget was amended for fiscal year 2020-2021 by the School
Board at their meeting on November 10, 2020. The Board amended the Grant Fund to
increase revenues and expenditures by $116,675. The attached memo covers the various
appropriation changes.
FISCAL IMPACT:
Appropriation changes totaling $116,675 need to be made to the School Grant Fund.
STAFF RECOMMENDATION:
Staff recommends that Council approve the School Board’s appropriation change of
$116,675 Grant Fund per the attached report.
Itemsns7E
Date:sNovembers-x1s-f-f
Salem City Schools
Grant Budget Adjustments Report
November 10, 2020
Summary of Issue:
At times during the year, additional funding may be r eceived by the school division through
donation, grant, increased funding due to ADM (Average Daily Membership) increases, or some
other means. This revenue increases the budget requiring Board approval before the funds can
be utilized.
Grant budgets need to be adjusted at this time because new grants have been awarded since
budget adoption and need to accounted for on the books
We received notification from the VDOE on October 2, that we were awarded $116,674.45 total
from the CARES Act Set-Aside awards to divisions from the Elementary and Secondary School
Emergency Relief (ESSER) and Governor’s Emergency Education Relief (GEER) state set-aside
funds. This grant had multiple parts, with some being an allocation to the school division and
some as competitive grants. The categories included Special Education Services & Supports,
School-Based Mental Health, Special Education Universal Screener, Summer Academic
Academy, Instructional Delivery Supports, School Nutrition, VISION (technology related),
Cleaning Supplies and Facilities Upgrades. All of these awards are in direct relation to address
the impact that COVID-19 has had, and continue to have, in schools in Virginia.
The specific awards received are listed below:
Special Education Services and Supports $17,257.45
VISION (technology) $70,668.00
Cleaning Supplies $13,749.00
Facilities Upgrade $15,000.00
Policy Reference:
DA-BR Budget Transfers
Fiscal Impact:
The budget adjustments will increase the revenue and expenditure budgets in the School Grant
Fund (attachment A) in total by the same amount of $116,675.
Recommended Action:
Move approval of the budget adjustments in the School Grant Fund as presented and recommend
that City Council approve the same
To set up budget for new revenues received in FY 21
Account Code Description
Revenue
Amount
Expenditure
Amount
32-500-00-00-9-000-6XXXX CARES Act GEER State Set-aside 84.425C 70,668$ APE70037 Project Code
32-500/110-68-21-9-800-73205 Software Licensing Fees 6,868.00$
32-500/111-68-10-9-800-78050 Technology Addl VPSA Eligible 63,800.00$
70,668.00$
32-510-00-00-9-000-6XXXX CARES Act ESSER State Set-aside 84.425D 46,007$
32-510/110-61-10-2-120-73275 Therapeutic Services-Sp Ed 2,420.00$
32-510/110-61-10-3-120-73275 Therapeutic Services-Sp Ed 2,419.00$
32-510/110-61-10-4-120-73275 Therapeutic Services-Sp Ed 2,419.00$
32-510/110-61-10-2-120-76431 Special Ed - General 3,334.00$
32-510/110-61-10-3-120-76431 Special Ed - General 3,333.00$
32-510/110-61-10-4-120-76431 Special Ed - General 3,333.00$
17,258.00$ APE60173 Project Code
32-510/111-64-64-9-420-76110 Supplies - Operational 2,293.00$
32-510/112-64-64-9-420-76110 Supplies - Operational 2,292.00$
32-510/113-64-64-9-420-76110 Supplies - Operational 2,291.00$
32-510/114-64-64-9-420-76110 Supplies - Operational 2,291.00$
32-510/115-64-64-9-420-76110 Supplies - Operational 2,291.00$
32-510/116-64-64-9-420-76110 Supplies - Operational 2,291.00$
13,749.00$ APE60041 Project Code
32-510/111-64-64-9-420-76110 Supplies - Operational 2,280.00$
32-510/112-64-64-9-420-76110 Supplies - Operational 4,455.00$
32-510/113-64-64-9-420-76110 Supplies - Operational 1,825.00$
32-510/114-64-64-9-420-76110 Supplies - Operational 1,780.00$
32-510/115-64-64-9-420-76110 Supplies - Operational 1,780.00$
32-510/116-64-64-9-420-76110 Supplies - Operational 1,780.00$
32-510-121-64-64-9-420-76110 Supplies - Operational 1,100.00$
15,000.00$ APE60042 Project Code
116,675$ 116,675$ -$
Salem City Schools
Grant Budget Adjustments 11/10/2020
Attachment A
AN ORDINANCE TO PAY SALARY BONUSES TO
EMPLOYEES OF THE CITY OF SALEM
WHEREAS, Virginia Code § 15.2-1508 empowers the City Council to authorize payment
of bonuses to all employees of the City of Salem by ordinance; and
WHEREAS, the employees of the City of Salem have distinguished themselves in a time
of a pandemic by their hard work and selfless commitment to the City of Salem and its citizens;
and
WHEREAS, the City Council has determined that payment of a bonus to employees of the
City of Salem is consistent with good fiscal management of the City budget.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem, Virginia
that the Council hereby ratifies the appropriation of sufficient funds for, and ratifies payment of, a
one-time bonus in the amount of $1,000 to full-time employees and $500 to part-time employees
who qualified based on hours worked over the past eight months and were employed in good
standing as of November 1, 2020. This bonus will apply to all employees who did not receive
hazard duty pay from the Coronavirus Aid, Relief and Economic Security (CARES) Act of 2020.
All ordinances, or parts of ordinances, in conflict with the provisions of this ordinance be
and the same are hereby repealed.
This ordinance shall be in full force and effect on ten days after its final passage.
Upon a call for an aye and a nay vote, the same stood as follows:
John E. Saunders –
William D. Jones -
Byron Randolph Foley -
James W. Wallace, III –
Renee F. Turk –
Passed:
Effective:
/s/
Mayor
ATTEST:
______________________________
H. Robert Light
Clerk of Council
City of Salem, Virginia
Item # 6F
Date: November 23, 2020
Item # 6GDate: November 23, 2020
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
November 2020
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Carol Brittain 12-31-21
Rev. C. Todd Hester 12-31-22
Dr. Forest Jones 12-31-20
AT LARGE MEMBERS:
Patrick Kenney 12-31-22
Helen Ferguson 12-31-20
Bobby Russell 12-31-21
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-21
Robert S. Fry, III 1-01-23
David A. Botts 1-01-25
Nathan Routt 5-11-25
Roland Braelith 1-01-23
ALTERNATES:
Michael “Chris” Vaught 5-13-24
Chelsea Dyer 8-09-25
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-21
N. Jackson Beamer, III 11-30-21
David A. Prosser 11-30-22
Nancy Duffy 11-30-20
Gill R. Roseberry Resignation 11-30-20
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-22
David E. Derr 3-30-23
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 4-10-22
ALTERNATES:
Frank Sellers 10-12-23
Macel Janoschka Resignation 3-1-23
Channing Mason Resignation 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Benjamin W. Tripp James E. Taliaferro, II
Carolyn Minix Rosemary Walker
Cheryl Wilkinson Tamara Starnes
Vacant Parent Rep Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Amanda Hall
Derek Weeks Danny Crouse
Vacant – Health Dept. Vacant
Parent Rep –Inez Farrell
Vacant (Both terms exp. ) Kristy Ayers
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-23
C. Wayne Adkins 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-21
Macel Janoschka 3-09-21
David Thornhill 12-14-20
Clark “Rob” Robinson Jr. 12-14-20
ECONOMIC DEVELOPMENT COMMITTEE
No Terms, no alternates
Jane Johnson John Saunders
James Taliaferro Rob Light
Melinda Payne Benjamin Tripp
Mary Ellen Wines Judy Hough
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-22
Melton Johnson 7-01-23
Sharyn McCullough no longer in Salem 7-01-20
Pat Dew 3-01-21
Janie Whitlow 4-09-21
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION (INACTIVE)
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-21
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
Larry A. Lynch Dr. Lynch passed away 1-28-21
William R. Shepherd 6-09-21
J. Chris Conner 8-12-21
Margaret Humphrey 8-12-21
Lexi H. Dibbern- no longer in Salem 3-01-18
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-22
Dee King 7-31-22
Vicki Daulton 7-26-23
Reid Garst 7-31-22
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-22
Wendel Ingram 6-11-21
Daniel L. Hart 2-14-21
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-21
Dee King 6-30-23
James W. Wallace III 6-30-21
Melinda J. Payne 6-30-22
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-2023
Citizen-At-Large
Mike McEvoy 12-13-2021
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
McMillan H. Johnson, IV 6-30-21
Jessica P. Preston 6-30-22
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Mike Tyler 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-2023
William “Bill” Jones 6-30-2023
Alternate: Byron R. Foley 6-30-2023
Alternate: John Saunders 6-30-2023
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-21
Michael Chiglinsky 12-31-21
Andy Raines 12-31-22
Artice Ledbetter 12-31-22
David Preston 12-31-23
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Betty McCrary 12-1-22
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byron Randolph Foley
(Melinda Payne appointed 11-13-21
as full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Melinda Payne 6-30-23
Benjamin Tripp 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Charles E. VanAllman, Jr. 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 terms only)
Dr. Forest I. Jones 6-30-22
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-22
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-2022
Melinda J. Payne 2-3-2024
Vacant
(alternate for Taliaferro) 2-3-2022
Benjamin W. Tripp
(alternate for Payne) 2-3-2024
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-2020
(Requires Oath of Office)
William D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major B. Todd Clingenpeel