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Home My WebLink About10/26/2020 - City Council - Agenda -RegularCi ty Council Meeting A G E N D A Monday, October 26, 2020, 6:30 PM Community Room, Salem Civic Center, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes C onsider acceptance of the minutes from the October 12, 2020, regular meeting. B.F inancial Report C onsider the acceptance of the Statement of Revenues and Expenditures for three months ending September 2020. 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Phyllis R. Booth McCraw, property owner, located at 527-529 Delaware Street (Tax Map # 146-8-7) from D BD C ommunity Business District to RB Residential Business District (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 1 Planning C ommission minutes.) STA F F REP O RT B.Special Exception P ermit Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map # 146-8-7). (Advertised in the October 8 and 15, 2020, issues of the Salem-Times Register.) Planning C ommission has recommended approval; see Page 2 Planning Commission minutes. STAFF REPORT C .Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of C edarHurst Properties, LLC, property owner, and J SS Holdings, LLC c/o Payal Shah, contract purchaser, located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family to HBD Highway Business District. (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 3 Planning Commission minutes.) STAFF REPORT D.Special Exception P ermit Hold public hearing to consider the request of J SS Holdings, LLC, contract purchaser and C edarHurst Properties, LLC , property owner to remove existing Special Exception Permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map # 125-2- 1). (Advertised in the October 8 and 15, 2020, issues of the Salem-Times Register.) Planning C ommission has recommended approval; see Page 8 Planning Commission minutes. S TAFF REPO RT E.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Premier Investments LLC , property owner, and Dominion Service & Parts LLC , lessee, located at 224 West 4th Street (Tax Map # 161-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 8 Planning Commission minutes.) STAFF REPORT F.Special Exception P ermits Hold public hearing to consider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC , property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #161- 7- 1). (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning C ommission has recommended approval; see Page 11 Planning C ommission minutes.) STA FF REPO RT G.Administrativ e Calendar for 2021 C onsider adoption of the administrative calendar for 2021. H.T K C C CXXXI X, L L C, P erformance Agreement C onsider the approval and authorize the City Manager to execute the Performance Agreement between T KC C C XXXIX, LLC, Developer; the Economic Development Authority of the City of Salem, Virginia; and the C ity of Salem (T his is for redevelopment of the shopping center at 1355 West Main Street. Location of the new Tractor Supply Company.) I.Appropriation of F unds C onsider request to amend School Capital Projects Fund budget as approved by the School Board on October 13, 2020. Audit - Finance C ommittee J .Adjustment to Civ ic Center B udget C onsider adjustments to the C ivic C enter budget due to cancellation of the Salem Fair and an additional appropriation for the boiler project. Audit - Finance Committee K.Sheetz Store #333 - West Main Street C onsider setting bond for physical improvements and erosion and sediment control for Sheetz Store #333 located at 1340 West Main Street. Audit - Finance C ommittee 5.C losed Session A.Closed Session Hold a Closed Session pursuant to Section 2.2-3711A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter pertaining to a School Board appointment. Supplemental I tem 6.Adjournment Audit Finance Committee Meeting, 8:00 a.m., City Manager's Conference Room Ci ty Council Meeting A G E N D A Monday, October 26, 2020, 6:30 PM Community Room, Salem Civic Center, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes C onsider acceptance of the minutes from the October 12, 2020, regular meeting. B.F inancial Report C onsider the acceptance of the Statement of Revenues and Expenditures for three months ending September 2020. 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Phyllis R. Booth McCraw, property owner, located at 527-529 Delaware Street (Tax Map # 146-8-7) from D BD C ommunity Business District to RB Residential Business District (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 1 Planning C ommission minutes.) STA F F REP O RT B.Special Exception P ermit Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map # 146-8-7). (Advertised in the October 8 and 15, 2020, issues of the Salem-Times Register.) Planning C ommission has recommended approval; see Page 2 Planning Commission minutes. STAFF REPORT C .Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of C edarHurst Properties, LLC, property owner, and J SS Holdings, LLC c/o Payal Shah, contract purchaser, located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family to HBD Highway Business District. (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 3 Planning Commission minutes.) STAFF REPORT D.Special Exception P ermit Hold public hearing to consider the request of J SS Holdings, LLC, contract purchaser and C edarHurst Properties, LLC , property owner to remove existing Special Exception Permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map # 125-2- 1). (Advertised in the October 8 and 15, 2020, issues of the Salem-Times Register.) Planning C ommission has recommended approval; see Page 8 Planning Commission minutes. S TAFF REPO RT E.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Premier Investments LLC , property owner, and Dominion Service & Parts LLC , lessee, located at 224 West 4th Street (Tax Map # 161-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning Commission has recommended approval; see Page 8 Planning Commission minutes.) STAFF REPORT F.Special Exception P ermits Hold public hearing to consider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC , property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #161- 7- 1). (Advertised in the October 8 and 15, 2020, issues of the Salem Times Register. Planning C ommission has recommended approval; see Page 11 Planning C ommission minutes.) STA FF REPO RT G.Administrativ e Calendar for 2021 C onsider adoption of the administrative calendar for 2021. H.T K C C CXXXI X, L L C, P erformance Agreement C onsider the approval and authorize the City Manager to execute the Performance Agreement between T KC C C XXXIX, LLC, Developer; the Economic Development Authority of the City of Salem, Virginia; and the C ity of Salem (T his is for redevelopment of the shopping center at 1355 West Main Street. Location of the new Tractor Supply Company.) I.Appropriation of F unds C onsider request to amend School Capital Projects Fund budget as approved by the School Board on October 13, 2020. Audit - Finance C ommittee J .Adjustment to Civ ic Center B udget C onsider adjustments to the C ivic C enter budget due to cancellation of the Salem Fair and an additional appropriation for the boiler project. Audit - Finance Committee K.Sheetz Store #333 - West Main Street C onsider setting bond for physical improvements and erosion and sediment control for Sheetz Store #333 located at 1340 West Main Street. Audit - Finance C ommittee 5.Adjournment Audit Finance Committee Meeting, 8:00 a.m., City Manager's Conference Room City Council Meeting MINUTES Monday, October 12, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present all the members to wit: Renee F. Turk, Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager andClerk of Council; Rosemarie B. Jordan, Director of Finance; Charles E. VanAllman, Jr., Community Development Director; Mike Stevens, Communications Director; and Crystal L. Williams, Assistant to the City Manager. 2.Pledge of Allegiance 3.Consent Agenda A.Citizens' Comments Comments from the public, limited to five minutes, on matters not on the regular meeting agenda.(Name, address, and topic are required.) There were no citizens to speak at this meeting of City Council. B.Minutes Consider acceptance of the minutes from the September 28, 2020, regular meeting. Accepted 4.Old Business 5.New Business A.Salem City School Board Hold a public hearing and receive views of citizens and candidates regarding the appointment to fill the expiring term for David Preston (as advertised in the October 1, 2020, issue of the Salem Times Register.) Item # 3ADate: October 26, 2020 Mayor Turk opened the public hearing and asked for the candidates to come forward who would like to speak on this matter. David Preston, 1511 Ashley D rive, Salem appeared before C ouncil and stated he was seeking reappointment to the Salem C ity School Board. Salem is not just a place where he calls home. He was born and raised in Salem. He discussed several experiences from his time in Salem schools. He further commented on some of the challenges, achievements and goals for Salem C ity Schools. He stated that he has served on the Board for the past 12 years and is proud to be a part of a Board that focuses on our children and getting the best education possible for our children. He looks forward to meeting the current challenges while seeing great results continue. He noted that working with C ity C ouncil has never been more important to ensure that the Salem C ity Division honors it mission to love, engage and inspire every student to meet his or her full potential. He thanked C ity Council for the opportunity to serve the C ity of Salem. Mayor Turk noted the C ity of Salem and Council appreciate Mr. Preston's hard work, dedication and commitment to Salem C ity Schools. She thanked him for his comments. J oshua Kier, 209 Emmett Avenue, Salem, appeared before C ouncil asking for consideration to become a member of the school board. He noted that he could speak in agreement and disagreement with everything that Mr. Preston had said; however, he has in the past shared data from the State, but he does not feel that tonight is the time or the place. He stated he would be more than happy to share that data if they wanted it. As some of C ouncil may know, he is a teacher, and he has spent the better part of the last three years trying to find a way to serve his C ity on a teacher's schedule and that has proved difficult. He stated the citizens of Salem have shown a desire for leadership change as was demonstrated by the recent C ouncil election. He believes this implies a general frustration by the voters about the current state of our city, and since C ouncil appoints the school board members, he thinks they should seek to reflect the voters of our C ity by seeking new faces for the board. He further discussed the reasons why he should be considered for the Salem School Board. He thanked C ity Council for the opportunity to speak. Mayor Turk thanked Mr. Kier for his comments. Mayor Turk noted there was a third candidate for the Board who was unable to attend due to health reasons. T hat candidate is Robin Ott. T he C lerk of Council read the following comments into the record from Robin Ott: Good evening Mayor Turk, Vice Mayor Wallace, Mr. J ones, Mr. Saunders, and Mr. Foley. T hank you so much for having me this evening and for taking the time to listen to my thoughts about why I want to run for the Salem City School Board. Tonight, I am going to share with you a little bit about my personal and professional experiences and how they connect with my desire to serve in this capacity as a school board representative. In my life, I have three main titles: mom, engineer, and professor. First and foremost, I am a mom to two amazing kids (well they’re young adults now). My son and daughter are both Salem High School graduates. When they were young, I made a conscious decision to move to Salem specifically because they had the best schools in the area, and I wanted what was best for my children. I am known to be a fierce lover and protector of my children, and I can promise you that I will do the same for the students in Salem C ity Schools because they deserve the best education. Second, I am an engineer. I worked for 20 years in the engineering and manufacturing industry, and understand what it takes to run a business. During my career, I managed multi-million dollar projects for large customers so I am familiar with making budget decisions and understand financial statements. As a career engineer, I am a problem-solver by nature. When I look at something, I don’t just see what is wrong. I start immediately thinking about how to fix it. A dd to this that I am a female in a male-dominated industry, and you have a recipe for a woman who is confident in tackling big issues regardless of the obstacles. Salem needs a problem-solver to help tackle issues our school system faces, and I am ready to take on that role. T hird, I am a professor. While my role is in higher education, I absolutely understand how to balance the needs of many students. I average over 400 students in my course. Due to my class size and the number of industry partners and other educators I work with, I am well-versed in understanding and pushing for positive morale amongst educators and stakeholders. I promise to keep all of the human dynamics in mind when making decisions for the school system because positive morale can go a long way in fostering a good school system. Finally, I'd like to add one more title to my resume: school board representative. My personal and professional experiences have prepared me for this role, and I would love to join a team of people to provide transparent, focused, and practical support to Salem C ity Schools’ teachers and students. As a Hokie graduate and employee, I live by Virginia Tech’s motto Ut Prosim, which means “that I may serve.” T hese words—and more importantly, their inspiration— have been instilled in me from age eighteen on. T hat I may serve T HIS school system would be a great honor. I thank you all for your time and attention, and I look forward to this opportunity! Teresa Sizemore-Hernandez, 309 Orchard Street, Salem appeared before Council and stated she would like to be considered for the School Board. Several years she spoke before C ouncil sharing her intent to serve on the board. Her intent has never changed; however, life events got in the way. She is back tonight to express her desire to serve the City on the board. She noted that Mr. Preston and the current School Board are doing a phenomenal job. Her intent is only to seek an appointment if C ouncil choses not to reappoint someone or if there is a vacancy in t he future. She further discussed her background, family, professional experience, and qualifications. She noted all of her children have attended or are attending Salem schools so she is familiar with the school system. She feels her wide range of knowledge will serve the C ity well, and she would like to use her skills to be able to give back to the schools. Sally Southard of 118 Par Drive, former Chairperson of the Salem School Board, appeared before the C ouncil. She noted that she is here in support of the reappointment of David Preston to the board. She noted that Mr. Preston was chosen by his fellow school board members to serve as chairman when she retired from the Board 6 1/2 years ago. Since then, he has successfully led the school division through some difficult economic times. She further discussed the reasons for reappointing D avid Preston to the Salem School Board and asked C ouncil to reappoint Mr. Preston. C indy Neathawk, 3074 Bentridge Lane, Salem, appeared before the C ouncil. She noted that she is here in support of the reappointment of D avid Preston. She served on the Salem School Board for 15 years and was fortunate to work with David for 4 1/2 years. She can speak from personal experience about his excellent qualifications and his effectiveness as a true servant leader who is always ready to listen to concerns and ideas. She further discussed the school board during his leadership and the reasons why C ouncil should reappoint Mr. Preston. Macel J anoschka, 200 Bentwood C ourt, Salem, appeared before the Council. She noted that she was here two years ago as President of the Salem C ouncil of PTAs to speak about the budget and the Salem Schools renovations. She is still the Council President, but she is here tonight as a parent. She is here in support of the reappointment of C hairman David Preston. She stated she does not know him personally, but she has seen him in action. She noted she had served as the parent rep on a committee that was considering cafeteria vendors several years ago and discussed Mr. Preston and his participation and leadership on this committee. She agrees that change can be positive, but change just for the sake of change is not going to be positive. She further discussed the reasons for reappointing David Preston to the Salem School Board. Andrea J ohnson, 2238 Maiden Lane SW, Roanoke, appeared before the Council. She noted she is the 2020 Virginia Teacher of the Year, and she is an English teacher and Department C hair at Salem High School. She stated that she has just recently passed the ambassadorship off to Anthony Swann. the 2021 Virginia Teacher of the Year, from Franklin C ounty Schools. She thanked Salem City Schools, Salem School Board, C hairman Preston, D r. Alan Seibert, Mr. Habeeb, and Salem C ity C ouncil for the unwavering support this past year as she served in this important leadership position in the State of Virginia. She further discussed her experience in representing the State and Salem in this role. She noted that as hard as this year has been any time teachers in Salem are faced ... Her motto as Teacher of the Year is "those who can, do, those who love, teach". Never has this been more true than this year. She looks forward to the ways that she can continue to support the School Board and Salem students as we learn new practices in our changing educational landscape. Nathan Overstreet, 815 Scott C ircle, and business owner at 2913 West Main Street, Salem, appeared before the C ouncil. He noted that he is present in support of J osh Kier for the open position on the School Board. He stated there a three things that really stand out about Mr. Kier. First is his passion for education, second is his desire to participate in public service, and third is his love for the City of Salem. All these things make him an excellent candidate for the open position. He further discussed Mr. Kier's qualifications and reasons why C ouncil should appoint him to the School Board. J im Soderberg, 57 Sawyer Drive, Salem, appeared before the C ouncil. He stated he is present in support of J osh Kier's nomination for the School Board position. He noted that many years ago he and his wife sold their home in Roanoke to move to Salem. T he reason for moving was the C ity of Salem Schools. He further discussed his three sons and their experiences in the Salem schools. He has a long history of interest in and following the Salem schools. Since 2008, he has been an instructor as Virginia Western C ommunity C ollege teaching courses in logic, philosophy and ethics. When he first started at Virginia Western, if he had a Salem High School graduate in one of his classes, he could count on that student being probably in the top 10% of his students. He is grateful for all that has been done for the students and some times hearing something we do not want to hear is important. In recent years he has had no Salem High School students in the top 10% of his classes. He further discussed Salem schools and noted that he believes we need to have a fresh prospective on the School Board as things have started to go off the rails. He does not know what it is but something has been happening that perhaps we are not aware of. He believes that Mr. Kier will bring that perspective with eyes that are much more open and respective to identify what is going on. Further, he read into the record a recent letter to the editor of the Wall Street J ournal from a retired college university professor. Mayor Turk asked if anyone else would like to speak on this matter. T here was no response, and the public hearing was closed. B.630 Union Street Authorize the C ity Manager to execute the agreement for the sale of a parcel known as 630 Union Street, Salem, Virginia, Tax Map #160-11-2, consisting of 1.4032 acres. (Public hearing was held on November 14, 2016.) Mr. Taliaferro noted the public hearing for the sale of this property occurred almost four years ago. He noted since that time there has been some interest in the property. Also, the company who was interested wanted to fill the property, and the fill would raise the property above the floodplain and make it much more useable. From the C ity's perspective, they were filling our property so they were making our property even better so we did not move or push the company on approving the contract. T he C ity Council at the time in 2016 agreed to the sale of the property for $100,000 with a few conditions. One was there is sewer line that crosses the property on the north side, and the purchasers have agreed to move this line at their own expense so there would be no fill on it. Additionally there are proffers on the potential uses for the property, which are mainly commercial type uses. T here is also a condition on the facade of the property, which has to be brick or stone, and a condition regarding a parapet wall facing the Union Street side of the property. William J ones motioned to approve the sale of the parcel known as 630 Union Street, Salem, Tax Map #160-11-2, consisting of 1.4032 acres. Randy Foley seconded the motion. Mayor Turk asked if there were any changes or discussion regarding the sale of this property. Vice Mayor Wallace noted he would like to offer an amendment to the motion. He noted he would like the time for the development of the property be changed to three (3) years instead of five (5) years so we can dispose of an empty lot sooner. Mr. J ones asked Mr. Taliaferro if this would be acceptable to the purchasers. Mr. Taliaferro noted that staff is waiting to hear back from the buyer regarding this. If C ouncil chooses to move forward with the three year condition, and this is not palatable to them, then staff can come back with an amendment. Mr. J ones noted that he would amend his motion with the proposed change by Vice Mayor Wallace. Mr. Foley seconded the amended motion. Vice Mayor Wallace noted for the public's information the C ity is selling this property at a significant discount because of the improvements that had to be made to this property before it could be developed which were completed at the purchaser's expense. William J ones motioned to authorize the C ity Manager to execute the agreement for the sale of a parcel known as 630 Union Street, Salem, Virginia, Tax Map #160-11- 2, consisting of 1.4032 acres with the condition the development of the property shall occur within three (3) years. Randy Foley seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace C .Appropriation of F unds Consider request to accept and appropriate State Homeland Security Program Grants. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee met this morning to discuss this request. T he C ity has been awarded two State Homeland Security Grants totaling $121,850. T he SHSP Response Equipment grant funding of $45,850 will be used to purchase foam equipment at a cost of $17,910 and the remaining $27,940 will be used to provide foam training for Fire Department personnel. T he SHSP Special Ops Swift-Water/Flood Rescue Team grant funding of $76,000 will be used to purchase swift water rescue equipment. No local match is required for either grant. T he C ommittee reviewed the request and recommends accepting an appropriating the funding for the Homeland Security Program Grants. J ames Wallace motioned to accept and appropriate the State Homeland Security Program Grants funding for the Fire Department in the amount of $121,850. Randy Foley seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace D.Appropriation of F unds Consider request to accept and appropriate the C oronavirus Emergency Supplemental Funding Grant. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he City has been awarded $10,000 in federal C oronavirus Emergency Supplemental Funding Grant funds, which will be administered by the Virginia Department of C riminal J ustice Services. No local match is required. T he Police Department will use grant funds to purchase the One Solution Police 2 C itizen software program, which will allow citizens to submit non-emergency police reports. Having this program available will help the department better serve the community by allowing easier access for citizens to check the status of their reports, freeing up officers to respond to emergency calls for service and provide a safer, healthier way for officers to interact with victim and complainants while still providing investigative assistance. T his software will provide an alternative for routine customer service that reduces officers’ risk of exposure to coronavirus for non- emergency calls for service T he C ommittee reviewed the request and recommends accepting and appropriating the funding for the C oronavirus Emergency Supplemental Funding Grant. J ames Wallace motioned to approve accepting and appropriating the Coronavirus Emergency Supplemental Funding Grant in the amount of $10,000. Randy Foley seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace E.Approv al of B udget Transfer for C ARE S Act F unding Consider request to transfer budget for C A RES Act Funding. Audit - Finance Committee Vice Mayor Wallace noted this request was also discussed by the Audit Finance C ommittee. T he City received C A RES Act funding through the C oronavirus Relief Fund in the amount of $4,414,830. T he C A RES Act requires that these funds only be used to cover expenses that: are necessary expenditures incurred due to the public health emergency with respect to the C oronavirus Disease 2019 (C O VID- 19), were not accounted for in the budget most recently approved as of March 27, 2020 and were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. Any funds not spent by December 30, 2020 must be returned. T he School Division purchased additional C hromebooks at a cost of $360,000 to promote distance learning. T he committee reviewed the request and recommends allocating $360,000 of the City’s share of C A RES Act funding to help cover School Division purchases. J ames Wallace motioned to approve allocating $360,000 of the C ity's share of C A RES Act funding to help cover School Division purchases. J ohn Saunders seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace F.Amendment to Administrativ e 2020 Calendar Consider request to amend the City of Salem 2020 Administrative Calendar. Mr. Taliaferro noted that last fall City C ouncil adopted the administrative calendar for the 2020 year. Staff is requesting C ouncil consider amending the calendar and adding December 24th, C hristmas Eve, as an additional holiday and that City offices be closed that day. Randy Foley motioned to approve amending the 2020 Administrative C alendar by adding an additional holiday, December 24th, and that City offices be closed. William J ones seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace 6.Adjournment T he meeting was adjourned at 7:35 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-20 6,897,260$ - 0%- -$ General Property Taxes 38,989,443 676,743 2%630,006 46,738 Other Local Taxes 19,241,000 2,345,705 12%2,558,106 (212,401) Permits and Licenses 324,450 65,893 20%91,518 (25,626) Fines and Forfeitures 70,000 10,153 15%11,464 (1,311) Revenue from Use of Money and Property 1,412,273 261,432 19%532,996 (271,564) Charges for Services 3,503,257 535,992 15%725,376 (189,383) Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 167,000 46,451 28%45,717 734 Miscellaneous Revenue 289,982 50,066 17%184,218 (134,151) Non-Categorical Aid 3,884,907 134,652 3%144,289 (9,638) Shared Expenses 1,383,069 217,162 16%204,419 12,743 Categorical Aid 11,992,319 4,646,637 39%1,347,389 3,299,248 Non-Revenue Receipts 7,577 8,578 113%1,155 7,423 Transfer From Other Funds 335,000 - 0%- - Total Revenues 91,657,537 8,999,465 10%6,476,653 2,522,813 Expenditures: General Government 6,994,507 2,211,677 32%2,090,386 121,291 Judicial Administration 2,275,284 628,164 28%556,380 71,784 Public Safety 20,976,735 4,797,344 23%4,670,906 126,438 Public Works 15,141,042 5,495,256 36%2,343,351 3,151,905 Health and Welfare 5,439,177 673,866 12%992,210 (318,344) Education 23,068,533 6,466,513 28%6,560,299 (93,786) Parks, Recreation and Cultural 6,139,144 1,309,477 21%1,528,304 (218,827) Community Development 3,116,328 1,380,342 44%1,332,685 47,657 Non-Departmental 6,272,110 928,950 15%1,045,106 (116,156) Contingency 1,256,595 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 878,082 - 0%- - Total Expenditures 91,657,537 23,891,588 26%21,119,628 2,771,961 Revenues Over/(Under) Expenditures -$ (14,892,123)$ (14,642,975)$ (249,148)$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Three Months Ending September 30, 2020 Item # 3BDate: October 26, 2020 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 City of Salem, Virginia Debt Outstanding For Period Ending September 30, 2020 Schedule E Balance Principal Balance 7/1/2020 Issuances Payments 9/30/2020 City Debt Outstanding 2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$ 2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000 2011 Union First Market Refunding Bonds 1,579,842 - - 1,579,842 2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400 2016B Public Improvement Bonds 850,793 - - 850,793 2019 Public Improvement Bonds 4,859,000 - - 4,859,000 2020 Public Improvement Bonds 2,595,000 - - 2,595,000 2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023 Total City Debt Outstanding 18,714,483 - (89,425) 18,625,058 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,765,158 - - 2,765,158 2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000 2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600 2020 Public Improvement Bonds 23,960,000 - - 23,960,000 Total School Debt Outstanding 36,768,583 - (752,825) 36,015,758 Total Debt Outstanding 55,483,066$ -$ (842,250)$ 54,640,816$ *This issue was refunded in June 2020. An additional principal payment will be made in FY21. City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending September 30, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2020 28,679,093 Revenues: Federal Grants 9,289,835 1,006,676 - 1,006,676 8,283,159 2,742 State Grants 8,752,530 625,192 - 625,192 8,127,338 - Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) - Interest Income 117,058 145,874 - 145,874 (28,816) 22,934 Donations 45,000 40,000 - 40,000 5,000 - Transfer From General Fund 1,497,859 1,547,858 - 1,547,858 (49,999) - Transfer From Electric Fund 148,200 148,200 - 148,200 - - Transfer From Water Fund 28,000 28,000 - 28,000 - - Total Revenues 53,756,382 37,419,701 - 37,419,701 16,336,681 25,676 Expenditures: Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955 Radio System Upgrade 2,637,839 2,282,055 - 2,282,055 355,784 (11) Fire Truck 2020 698,200 - - - 698,200 - Animal Shelter HVAC Replacement 50,000 - 46,800 46,800 3,200 - Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 - Colorado St Bridge Replacement 6,450,000 163,797 735,303 899,100 5,550,900 28,560 Apperson Drive Bridge Replacement 3,364,939 126,715 595,715 722,430 2,642,509 69,269 Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 - VDOT E Main Project UPC 8753 163,827 31,544 - 31,544 132,283 - Street Department Equipment 2020 1,260,242 323,574 632,872 956,446 303,796 323,574 Hanging Rock Battlefield Phase 2 570,310 122,776 12,764 135,540 434,770 1,918 Kiwanis Scoreboard 45,158 45,158 - 45,158 - - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 - Parks and Recreation Equipment 2020 23,000 22,833 - 22,833 167 22,833 Kiwanis Field Lighting Upgrades 700,000 - 671,749 671,749 28,251 - Longwood Park Restroom Replacement 150,000 - - - 150,000 - Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950 Salem Memorial Park Lower Level Seats 101,000 - - - 101,000 - Library Sidewalk Replacement 36,800 - - - 36,800 - Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 - Downtown Impr - E Main St/College Ave 1,684,838 1,124,664 317,214 1,441,878 242,960 101,323 Downtown Impr - E Main St/Broad St 924,799 100,357 754,750 855,107 69,692 458 Downtown Impr - E Main St/Broad St-CDBG 250,000 - 250,037 250,037 (37) - Downtown Impr - CDBG Community Impr 285,000 23,312 25,262 48,574 236,426 2,742 Downtown Impr - E Main St/Union St 750,000 15,260 100,790 116,050 633,950 15,260 Downtown Impr - E Main St/Market St 3,629,869 20,740 145,350 166,090 3,463,779 20,250 City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending September 30, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Civic Center-2020 Bonds 109,000 - - - 109,000 - Transfer to Schools-2020 Bonds 27,000,000 6,230,034 - 6,230,034 20,769,966 2,784,072 Total Expenditures 53,756,382 12,144,086 4,288,606 16,432,692 37,323,690 3,429,153 Fund Balance, September 30, 2020 25,275,616 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,986,044$ 11,049,983$ 28% 10,877,033$ 172,950$ Other Electric Revenue 571,479 115,095 20% 124,175 (9,080) Reserve for Encumbrances 13,236,322 - 0% - - Total Operating Revenues 53,793,845 11,165,078 21% 11,001,208 163,870 . Operating Expenses Other Power Generation - Operation 90,000 9,826 11% 28,276 (18,450) Other Power Generation - Maintenance 54,630 559 1% 36,830 (36,271) Purchased Power 21,540,000 5,617,534 26% 6,048,730 (431,196) Transmission - Operation 6,210,500 1,512,508 24% 1,300,360 212,148 Transmission - Maintenance 24,000 1,175 5% 1,649 (474) Distribution - Operations 944,150 250,023 26% 239,000 11,023 Distribution - Maintenance 1,221,665 272,898 22% 296,935 (24,038) Customer Service 580,459 142,529 25% 144,383 (1,854) Administration & General - Operation 3,026,488 209,504 7% 281,957 (72,454) Administration & General - Maintenance 161,211 33,938 21% 42,933 (8,995) Depreciation - 328,584 0% 345,621 (17,037) Capital 16,152,875 2,140,541 13% 663,652 1,476,888 Contingency 627,867 - 0% - - Total Operating Expenses 50,633,845 10,519,618 21% 9,430,326 1,089,291 Income (loss) Before Transfers 3,160,000 645,461 1,570,882 (925,421) Transfers (3,160,000) - 0% - - Income (loss) -$ 645,461$ 1,570,882$ (925,421)$ City of Salem, Virginia Electric Fund Statement of Operations For Three Months Ending September 30, 2020 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,180,151$ 1,899,824$ 26% 1,836,883$ 62,941$ Other Revenue 390,000 71,865 18% 115,585 (43,721) Reserve for Encumbrances 684,835 - 0% - - Total Operating Revenues 8,254,986 1,971,689 24% 1,952,468 19,221 . Operating Expenses Salaries of Personnel 776,077 200,128 26% 206,882 (6,754) Fringe Benefits 372,684 82,185 22% 80,981 1,204 Contractual Services 661,215 97,864 15% 119,900 (22,036) Printing and Binding 2,500 - 0% 106 (106) Advertising 1,000 - 0% - - Utilities 417,200 97,173 23% 96,605 568 Communications 6,900 805 12% 1,331 (526) Insurance 29,750 3,826 13% 1,036 2,790 Travel and Training 9,800 248 3% 2,415 (2,167) Miscellaneous 60,537 35,099 58% 35,841 (741) Materials and Supplies 194,100 6,077 3% 36,053 (29,975) Depreciation - 213,840 0% 213,725 115 Capital 390,000 - 0% 24,112 (24,112) Contingency 1,244,266 - 0% - - Total Production Expenses 4,166,029 737,246 18% 818,986 (81,739) Salaries of Personnel 585,456 127,472 22% 132,852 (5,381) Fringe Benefits 295,345 56,211 19% 54,755 1,456 Contractual Services 628,253 107,490 17% 142,471 (34,981) Communications 4,950 728 15% 762 (35) Insurance 24,000 - 0% - - Lease/Rent of Equipment 2,000 455 23% 455 - Travel and Training 5,300 137 3% 2,419 (2,282) Miscellaneous 26,537 6,470 24% 7,013 (543) Miscellaneous Credits (240,000) (54,545) 23% (88,697) 34,152 Materials and Supplies 139,888 12,476 9% 5,875 6,601 Depreciation - 23,881 0% 23,344 537 Capital 930,909 67,518 7% 51,223 16,295 Interest Obligations 1,519,319 (19,682) -1% (5,676) (14,006) Total Distribution Expenses 3,921,957 328,610 8% 326,796 1,814 Income (loss) Before Transfers 167,000 905,832 806,686 99,146 Transfers (167,000) (46,451) 28% (45,717) (734) Income (loss)-$ 859,380$ 760,968$ 98,412$ Production Distribution City of Salem, Virginia Water Fund Statement of Operations For Three Months Ending September 30, 2020 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,862,860$ 1,762,356$ 26% 1,746,501$ 15,855$ Other Revenue 169,000 22,365 13% 55,052 (32,687) Reserve for Encumbrances 1,557,321 - 0% - - Total Operating Revenues 8,589,181 1,784,720 21% 1,801,552 (16,832) . Operating Expenses Salaries of Personnel 669,045 151,351 23% 170,270 (18,919) Fringe Benefits 324,667 69,579 21% 72,451 (2,872) Contractual Services 3,580,739 611,540 17% 565,430 46,110 Printing and Binding 1,500 - 0% - - Advertising 1,500 - 0% - - Utilities 4,500 1,423 32% 855 568 Communications 15,600 2,684 17% 2,901 (216) Insurance 18,000 - 0% - - Lease/Rent of Equipment 3,000 455 15% 455 - Travel and Training 9,000 525 6% 3,441 (2,917) Miscellaneous 38,537 8,677 23% 9,490 (813) Miscellaneous Credits (325,000) (28,105) 9% (64,410) 36,305 Materials and Supplies 98,000 6,116 6% 7,477 (1,361) Depreciation - 308,718 0% 291,858 16,860 Capital 1,772,350 60,870 3% 14,494 46,376 Interest Obligations 1,631,321 (3,380) 0% (3,834) 454 Contingency 746,422 - 0% - - Total Operating Expenses 8,589,181 1,190,453 14% 1,070,877 119,576 Income (loss) before Transfers - 594,267 730,675 (136,408) Transfers - - 0% - - Income (loss) -$ 594,267$ 730,675$ (136,408)$ City of Salem, Virginia Sewer Fund Statement of Operations For Three Months Ending September 30, 2020 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 367,000$ 33,052$ 9% 97,232$ (64,179)$ Box office shows 1,200,000 12,420 1% 364,463 (352,043) Catering and concessions 150,000 4,274 3% 37,256 (32,981) Merchandise and commissions 151,500 2,831 2% 35,798 (32,966) Static advertising 60,000 8,875 15% 28,667 (19,792) Miscellaneous income 16,100 12,553 78% 1,072 11,481 Salem Fair 267,000 - 0% 584,143 (584,143) Reserve for encumbrances 3,755 - 0% - - Total Operating Revenues 2,215,355 74,006 3% 1,148,629 (1,074,623) Operating Expenses Salaries of personnel 1,056,679 236,366 22% 311,976 (75,610) Fringe benefits 429,033 95,100 22% 96,992 (1,892) Maintenance and contractual services 235,755 22,836 10% 60,101 (37,265) Printing and binding 1,000 - 0% - - Advertising 37,000 724 2% 13,879 (13,154) Utilities 277,000 53,540 19% 93,798 (40,258) Communications 18,200 2,806 15% 3,334 (527) Insurance 21,000 - 0% - - Travel and training 7,800 - 0% 1,073 (1,073) Miscellaneous 88,036 18,972 22% 18,241 731 Show expense 1,300,213 38,442 3% 282,346 (243,904) Fair 2020 expense 218,735 6,220 3% 459,332 (453,112) Materials and supplies 52,300 1,829 3% 8,204 (6,375) Capital 109,000 1,193 1% 237,960 (236,767) Depreciation - 73,565 0% 70,462 3,103 Contingency 24,760 - 0% - - Total Operating Expenses 3,876,511 551,594 14% 1,657,697 (1,106,103) Income (loss) Before Transfers (1,661,156) (477,588) (509,068) 31,480 Transfers 1,661,156 429,038 26% 627,342 (198,304) Income (loss)-$ (48,550)$ 118,274$ (166,824)$ City of Salem, Virginia Salem Civic Center Statement of Operations For Three Months Ending September 30, 2020 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 472,600$ 25,742$ 5% 164,957$ (139,214)$ Concessions 130,504 1,938 1% 14,925 (12,988) Moyer Concessions 35,500 29,434 83% 24,301 5,133 Salem High Concessions 9,000 - 0% 2,096 (2,096) Total Operating Revenues 647,604 57,114 9% 206,279 (149,165) . Operating Expenses: Salaries of personnel 143,061 28,788 20% 80,124 (51,335) Fringe benefits 96,950 11,889 12% 17,640 (5,751) Contractual services 10,000 1,874 19% 2,891 (1,017) Printing and binding 500 - 0% 165 (165) Laundry and Cleaning 15,000 454 3% 2,594 (2,140) Communications 600 36 6% 49 (13) Insurance 1,200 - 0% - - Miscellaneous 140,205 8,615 6% 41,953 (33,338) Materials and supplies 159,430 10,574 7% 47,700 (37,126) Depreciation - 1,096 0% 1,058 38 Total Catering Expenses 566,946 63,325 11% 194,173 (130,848) Salaries of Personnel 56,776 - 0% 7,463 (7,463) Fringe Benefits 16,009 - 0% 1,885 (1,885) Miscellaneous 42,950 349 1% 6,280 (5,931) Materials and Supplies 32,000 280 1% 4,637 (4,357) Total Concessions Expenses 147,735 629 0% 20,265 (19,635) Salaries of Personnel 32,710 19,562 60% 21,028 (1,466) Fringe Benefits 9,782 7,191 74% 5,204 1,987 Contractual services 2,500 625 25% 625 - Miscellaneous 5,500 4,426 80% 3,691 735 Materials and Supplies 12,000 8,062 67% 5,800 2,262 Total Moyer Expenses 62,492 39,866 64% 36,348 3,517 Salaries of Personnel 12,017 - 0% 1,899 (1,899) Fringe Benefits 3,969 - 0% 538 (538) Miscellaneous 300 - 0% - - Materials and Supplies 2,350 81 3% 628 (547) Total Salem High Expenses 18,636 81 0% 3,065 (2,984) Income (loss) Before Transfers (148,205) (46,787) (47,572) 785 Transfers 148,205 - 0% - - Income (loss)-$ (46,787)$ (47,572)$ 785$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Three Months Ending September 30, 2020 Catering Concessions City of Salem, Virginia Schedule of Deposits and Investments For Period Ending September 30, 2020 Schedule L FV as a Cash Value Unrealized Fair Value % of 9/30/2020 Gain (Loss) 9/30/2020 Portfolio Demand & Time Deposits Concentration Account 29,392,452$ -$ 29,392,452$ 21.8% Payroll Account 9,772 - 9,772 0.0% Revenue Recovery Account 18,877 - 18,877 0.0% Utilitiy Billing Account 14,739 - 14,739 0.0% Box Office Account 71,321 - 71,321 0.1% Held as Fiscal Agent of: Cardinal Academy 845,968 - 845,968 0.6% Court Community Corrections 1,473,560 - 1,473,560 1.1% Held on Behalf of: Economic Development Authority 683,298 - 683,298 0.5% Total Demand & Time Deposits 32,509,987 - 32,509,987 24.1% Investments Local Government Investment Pool (LGIP) 16,864 - 16,864 0.0% Local Government Investment Pool EM (LGIP EM*) 76,846,132 44,792 76,890,924 57.1% VA State Non-Arbitrage Program (SNAP) 25,400,667 - 25,400,667 18.8% Total Investments 102,263,663 44,792 102,308,455 75.9% Total Deposits and Investments 134,773,650$ 44,792$ 134,818,442$ 100.0% * Extended Maturity AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Phyllis R. Booth McCraw, property owner, being the property located at 527-529 Delaware Street (Tax Map # 146-8-7) be and the same is hereby changed from CBD Community Business District to RB Residential Business District and the map referred to shall be changed in this respect and no other, said property being described as follows: Commencing at an iron pin situated at the northwest corner Intersection of Fourth Street {60' right-of-way} and Delaware Street (60' right-of-way}; thence with the westerly right-of-way line of Delaware Street, Nll045'00"W-50.00' to an iron pin, the ACTUAL POINT OF BEGINNING; thence leaving said right-of-way S78°lS'0011W- lS0.00' to an iron pin, the easterly right-of-way line of an alley; thence with said alley right-of-way, Nll045'00"W-58.00' to an iron pin; thence leaving said alley N 78°15'00"E-150.00' to an iron pin, the westerly right-of-way line of Delaware Street; thence with said right-of-way S11 °45'00"E-58.00' to the POINT OF BEGINNING; containing 8700 sq. feet, 0.200 acres. Being all of Lot numbered Sixteen (16}, all of Lot numbered Seventeen (17), and the southern 8 feet of Lot numbered Eighteen (18), all in Section Thirty-two (32), of the lands of Salem Improvement Company as known, shown and designated on the official Map of Salem Improvement Company spread of record in Plat Book 1, at Page 22½ of the records of the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/______________________________________________ Mayor Item # 4ADate: October 26, 2020 ATTEST: ____________________________________________________ James E. Taliaferro, II Clerk of Council City of Salem, Virginia CITY OF SALEM ITEM 4A PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1) RE: Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for rezoning the property located at 527-529 Delaware Street (Tax Map #146-8-7) from CBD Community Business District to RB Residential Business District. SITE CHARACTERISTICS: Zoning: CBD Community Business District Future Land Use Plan Designation: Residential Existing Use: Residential and vacant Commercial Proposed Use: Two-Family Dwelling BACKGROUND INFORMATION: The subject property consists of a single parcel of approximately 0.2 acres, located on the west side of Delaware Street, to the north of the intersection with 4th Street. It is occupied by a single family residence, with attached hair salon and parking area at the rear of the property. The applicant states that she would like to renovate and rent the former hair salon space behind the house as a separate residence. This would require rezoning the property to allow for the issuance of a Special Exception Permit for a Two-Family Dwelling (Item 3B). Two-Family Dwellings are not allowed in CBD. ISSUES: None. AG - Agriculture District BCD - Business Commerce District CBD - C ommuni ty Business District CUD - C ollege/U niversity District DBD - D owntow n Business District HBD - H ighway Business District HBD/HM - Highw ay Business/Heavy Manufacturing District HBD/LM - Highw ay Business/Li ght Manufacturing District HM - Heavy Manufactur ing Distr ict LM - Light Manufacturing District LM/HM - Light M anufacturing/Heavy Manufacturing District MHP - M anufactured Home Par k District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE 5 t h S t r e e t E a s t 4 t h S t r e e t Pennsylvania Avenue Roanoke Boulevard Walnut Street Spruce Street D e l a w a r e S t r e e t Roanoke Boulevard T e n n e s s e e S t r e e t E a s t 3 r d S t r e e t H u d s o n , P B 1 1 , P G 6 4 P a l m e r , P B 9 , P G 7 2 J o n e s , P B 1 3 , P G 1 2 Crotts, PB 9, PG 61 Benne, P B 8, P G 54 Fintel Resubd., PB 7, PG 52 T h r o c k m a r t i n , P B 1 5 , P G 1 Davidson & Moore, PB 15, PG 42 25A 432 232425 27282930 1 15 202122 1 10 11 9 10 11 12 13 14 15 16A 16B 8 7 6 5 4 3 2 1A 283547 B-1B-1A B-2B-2B 10A1314 16 18 19 17 1 32 4 23 15 32 27A 26 21 19 20 17 1821 22 23 24 25 26 27 28 29 30 31 32 12 11 10 9 8 7 6 5 4 3 2 1 15 14 18 19 20 21 22 A 6 7 5 4 3 13 11 9 14 11 10 B 179 8 2 3 5 6 7 8 9 10 11 31 30 29 28 27 26 25 24 22 12 13 14 15 16 21 20 19 18 17 16 12 13 31 30 22 23 24 25 1 2 3 4 5 6 7 8 9 10 11 12 1314 3 2 26 17 23 27 26 25 24 28 29 30 31 321 2 5 6 7 8 22 21 2012 10 16 15 18 19 6A 13A B-1B 6 0 6 0 6 0 60 90 6 0 6 0 1 6 1 6 1 6 "D" "E" "19" "52" "32" "18" C i t y o f S a l e m A l l e y v a c a t e d C L O B k R -2 2 1 C i t y o f S a l e m "31" "33" C i t y o f S a l e m C i t y o f S a l e m 1 3.1 2 1 8 9 10 7 6 5 4 8 9 10 11 12 315 6 7 8 1 2 3 4 56 10 11 12 8.1 13 14 2 3 4 5 6 1 1 8 9 8 7 5 4 3 2 1 1.1 6.28 9 10.1 10 11 12 13 7 6 5 4 3 2 1 6.1 9 10.1 6 7 5 3 1 6 .0 0 1 5 0 .0 0 55.00 50.00 60.00 50.00 60.00 45.00 50.00 55.00 60.00 125.00 125.00 125.00 172.99 100.00 50.00 50.00 100.00 50.00 100.00 50.00 100.00 62.50 100.00 125.00 125.00 125.00 60.00 50.00 100.00 50.00 150.00 110.00 1 8 7 .2 0 2 2 4 . 6 0 9.22 14.00 80.00 1 5 0 .0 0 4 0 . 0 0 9 5 . 0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 4 .0 0 8 5 . 0 0 4 0 . 0 0 1 6 3 . 6 0 1 6 7 . 0 0 1 6 1.6 0 125.00 125.00 8 1 5 0 .0 0 1 5 0 .0 0 1 4 3 .6 9 1 5 0 .0 0 6 8 . 2 8 125.00 285.80 224.50 109.00 60.00 109.00 5 0 . 0 0 110.00 62.50 62.50 72.00 72.00 50.00 75.00 109.00 109.00 60.00 50.00 125.00 125.00 50.00 150.00 50.00 25.00 8 5 . 0 0 62.50 79.67 2 2 5 . 0 0 1 7 5 . 0 0 7 5 . 0 0 7 5 . 0 0 5 0 . 0 0 1 0 0 . 0 0 1 0 0 . 0 0 1 0 0 . 0 0 1 0 0 . 0 0 5 0 . 0 0 7 5 . 0 0 7 5 . 0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 28.90 50.00 25.00 9 3 .9 0 6 0 .0 0 9 0 .0 0 5 0 . 0 0 6 7 . 0 0 5 8 . 0 0 5 0 . 0 0 5 8 . 0 0 5 0 . 0 0 1 0 5 . 3 1 7 5 . 0 0 5 0 .0 0 1 0 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 6 0 .0 0 9 0 .0 0 1 6 2.8 1 103.03 47.00 150.001 0 0 . 0 01 0 0 . 0 0 61.5093.9 0 1 1 1 .9 0 5 9 . 0 0 7 5 . 0 0 2 5 . 0 0 5 0 . 0 0 5 0 . 0 0 2 5 . 0 0 2 5 . 0 0 5 0 . 0 0 5 0 . 0 0 2 5 . 0 0 1 0 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 6 0 . 0 0 4 5 . 0 0 4 5 . 0 0 4 5 . 0 0 6 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 1 0 0 . 0 0 7 5 . 0 0 7 5 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 7 5 . 0 0 7 5 . 0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 1 0 0 . 0 0 1 0 0 . 0 0 5 0 . 0 0 5 0 . 0 0 5 0 . 0 0 9 5 . 0 0 1 0 0 . 0 0 7 5 . 0 0 5 0 . 0 0 5 0 . 0 0 7 5 . 0 0 1 0 0 . 0 0 1 7 5 . 0 0 1 5 0 . 0 0 5 0 .0 0 1 0 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 1 5 0 .0 0 5 0 . 0 0 1 5 0 .0 0 1 9 . 9 1 5 7 11 5 6 10 9 8 4 547 541 553-551 555 529 521 533-535 501 4 3 1 4 1 9 534 5 0 0 425 419 526 514 511 436 440 4 2 5 A - B 512 530-532 5 2 0 5 2 4 5 2 2 5 0 9 -5 1 1 522 432 A-B 414-416-416DN-418-420 5 0 1 5 1 1 5 1 5 5 2 1 5 0 1 5 0 3 5 3 1 5 2 7 - 5 2 9 5 1 9 - 5 2 1 5 1 5 5 1 0 5 1 4 5 2 2 - 5 2 4 5 2 6 - 5 2 8 5 3 0 6 0 8 6 1 2 6 1 6 6 2 2 6 2 6 6 2 9 6 2 5 6 2 1 6 1 7 6 0 9 - 6 1 1 6 0 3 4 0 6 6 1 2 - 6 1 4 6 1 6 6 2 0 6 2 8 6 1 7 - 6 1 9 - 6 2 3 6 2 5 6 2 9 5 0 0 5 0 4 7 0 1 5 0 2 6 0 3 0.103 Ac.0.069 Ac. 0.469 Ac. 0.258 Ac. 0.275 Ac. 0 .3 4 4 A c . 0 100 20050 Feet±1 inch = 100 fe et OCTOBER PLANNING COMMISSION ITEM 1527-529 DELAWARE ST. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 146-8-7 Buildings Parcels City Limits Comme rcia l Dow ntown Econo mic De velopme nt A rea In dus trial In stitutio na l Mixed Use Public Pa rks and R ecre atio na l Reside ntia l Tran sitio nal Ta x Parcel 146 -8-7 Bu ildings Pa rce ls City Limits MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 146-8-7 527-529 DELAWARE ST PHYLLIS R BOOTH MCCRAW 527 DELAWARE ST SALEM VA 24153 146-8-8.1 503 E 4TH ST DENNIS L HUDSON LINDA K HUDSON 2950 TIMBERVIEW RD ROANOKE VA 24019 146-8-8 501 E 4TH ST ROBERT ANDERSON DEBORAH ANDERSON 1216 CATAWBA RD DALEVILLE VA 24083 146-7-1 509 E 4TH ST WILLS INC P O BOX 1434 SALEM VA 24153 146-8-6 519 DELAWARE ST LSW-HMW FAMILY LIMITED PARTNERSHIP 1463 W MAIN ST UNIT P2 SALEM VA 24153 146-8-11 522 TENNESSEE ST WARREN L MOORMAN III 522B TENNESSEE ST SALEM VA 24153 146-8-10 526 TENNESSEE ST WARREN L MOORMAN III 522B TENNESSEE ST SALEM VA 24153 Planni ng Commi ssi on Meeti ng M INUTES Wednesday, October 14, 2020, 7:00 P M Salem Civic Center, Main L obby, 1001 Roanoke Boulevard, Salem, VA 24153 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was called to order at 7:00 p.m., there being present the following members to wit: Vicki G. Daulton, Chair; Denise P. King, Vice C hair; Reid A. Garst II, N. J ackson Beamer, and Neil L. Conner; with Vicki G. Daulton, Chair, presiding; together with J ames E. Taliaferro, City Manager and Executive Secretary; Rob Light Assistant C ity Manager and Deputy Executive Secretary; C harles E. VanAllman, J r., C ommunity Development Director; Mary Ellen Wines, Zoning Administrator, and Benjamin W. Tripp, C ity Planner. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider the acceptance of the minutes from the August 12, 2020, regular meeting. Accepted as presented 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for rezoning the property located at 527-529 Delaware Street (Tax Map # 146-8-7) from C BD C ommunity Business District to RB Residential Business T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 0.2 acres, located on the west side of Delaware Street, to the north of the intersection with 4th Street. It is occupied by a single family residence, with attached hair salon and parking area at the rear of the property. T he applicant states she would like to renovate and rent the former hair salon space behind the house as a separate residence. T his would require rezoning the property to allow for the issuance of a Special Exception Permit for a Two- Family Dwelling (Item 4B). Two-family dwellings are not allowed in C BD zoning. T he Executive Secretary noted that Items 4A and 4B are related to the same property so if it is okay with the Commission the public hearing would be handled as one. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Tammy Scaggs of 1797 Richland Hills Drive, Salem, representing her mother, Phyllis R. Booth McC raw, appeared before the C ommission explaining the rezoning and Special Exception Permit requests. She noted her mother used to operate a beauty salon in the space behind the house. T hey would like to convert this space to a one bedroom apartment. T he space is separate from the main dwelling and has a separate entrance. Mr. Garst asked if it this was attached to the main structure, and Ms. Scaggs noted that it was attached to the main structure. C hair Daulton asked if it there were separate meters for each, and Ms. Scaggs noted that there are separate meters for each space. Ms. Scaggs noted that there are duplexes on both sides of this property. Vice C hair King asked about the parking. Ms. Scaggs noted that there is some parking in the rear adjacent to the alley which could be used. Vice C hair King asked if there were any comments from the adjoining property owners, and staff noted that there were not. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Phyllis R. Booth McCraw, property owner, for rezoning the property located at 527-529 Delaware Street (Tax Map #146-8-7) from C BD Community Business District to RB Residential Business District be approved. Denise King seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King B.Special Exception P ermit Hold public hearing to consider the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map # 146-8-7). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to Item 4A, and is for the issuance of the Special Exception Permit to allow the former hair salon at the rear of the property to be renovated and rented as a separate residence. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map #146-8-7) be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King C .Amendment to the Zoning Ordinance Hold public hearing to consider the request of J SS Holdings, LLC c/o Payal Shah, contract purchaser and CedarHurst Properties, LLC, property owner, for rezoning the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family to HBD Highway Business District. T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 0.321 acres. It is located at the northwest corner of Goodwin Avenue and Richards Lane. T he property is occupied by a two-family dwelling. T he applicant states that they have been unsuccessful at renting the property for residential uses due to the surrounding commercial activities and would like to change its use to a commercial one. T hey also own the two parcels to the south (1121 and 1111-1107 West Main Street) and would like to create a parking area at 16 Goodwin that will allow additional parking for those properties to make them more attractive for redevelopment. T he Executive Secretary noted that Items 4C and 4D are related to the same property so if the Commission would like it can be handled as one public hearing. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Ben C rew with Balzer and Associates, representing the contract purchaser, appeared before the C ommission explaining the rezoning and Special Exception Permit requests. He noted that the contract purchaser is also with him this evening. He stated that this request has been months and years in the making based on careful consideration by the contract purchaser. T he property has been for sale for some time and and has had limited success over the years as a residential structure. T he property is unique due to its location directly across the street from what he contends is one of the busiest drive thru restaurants on West Main Street. T his makes it a challenging site for residential use. T he contract purchaser also owns the properties located across Richards Lane which are 1107-1111 and 1121 West Main Street. He further noted this project provides an excellent opportunity to the City of Salem to gain additional commercial property in a suitable location, while supporting existing businesses and helping to promote future re-development along West Main Street. Payal Shah of J SS Holdings, LLC , 5855 Winbrook Drive, Roanoke, appeared before the C ommission. Ms. Shah noted her company wants to make Salem a beautiful and vibrant place. She further discussed the project and noted that her company is trying to bring new national tenants to Salem. She noted that they currently own the properties located at 1107-1111, 1121 and 903 West Main Street. C hair Daulton asked if they planned to tear down the existing building on the property in order to provide the additional parking shown on the concept plan submitted. Ms. Shah noted that they will keep the building because there is enough room on the back of the property for the parking. Vice C hair King asked how many parking spaces are they proposing to add. Ms. Shah noted that they would be gaining 16 parking spaces. T here are already two spaces in the front. Mr. C onner asked what would be the uses for the building. Would it be offices or retail? Ms. Shah stated at this point they do not know the uses, but it might be used for offices or a spa or something like that. Mr. C rew stated that this is a small structure so there are very limited uses for the building. T hey would anticipate some sort of small user due to the constraints of the existing structure. Vice C hair King noted the information submitted talked about buffering. She asked if they would be buffering the northern and eastern lines. Mr. Crew noted that this was correct. T here was further discussion regarding the additional parking on the rear of the property. Mr. C onner asked staff if this was the least intensive zoning that will allow them to do what they are trying to do. Would RB Residential Business zoning support the parking and maybe an insurance agent or something like that? Ms. Wines noted that it is not the least intensive that it could contain an office or medical office right now; but looking at the future, the proposed zoning would encompass what the contract purchaser would potentially want to do with this corner. It could be zoned a lighter commercial use which would cover what they would like to do currently, but they might have to come back in the future to ask for it to be rezoned again, if they further develop this corner. C hair Daulton asked staff if the 16 parking spaces is an issue. Ms. Wines noted that this is not a problem as this would have to go through site plan review so staff will make sure that it meets all the regulations. Further, she does not think the parking will be a problem. T here was further discussion regarding the parking and site plan review requirements. Mr. Beamer asked staff if they were okay with the request. Do they see any hiccups, etc.? Mr. Tripp noted he believes this is a question of does the C ommission see this request as appropriate. If they see it as appropriate to change the use/zoning as the applicants are requesting, then they should recommend it be rezoned. Staff will make sure that the project meets all the C ity regulations with regards to site plan approval. Mr. Taliaferro noted to expand on the question regarding the parking. It makes it a lot cleaner to have the off-site parking property the same zoning as the principle use because we would not want a commercial property to use a residential-zoned property for off-site parking. T here was additional discussion regarding the proposed zoning classification for the property. Mr. G arst asked if there are any limitations on lighting since this will be bordering two residential properties. Mr. C rew noted they will have to meet the same lighting standards whether it is next to a commercial site or next to a residential site. He noted the foot candle requirements at the property line which will be more effective in this situation because of the evergreen buffering on the residential sides. He believes the intent is to have enough light for the parking to make it safe, but it will not be a bright lit up parking lot next to residential uses. Mr. Beamer asked about the buffering for the northern and eastern property lines. He further asked if there would be a fence, also. Mr. C rew noted a Type B buffer will be required. T he Type B buffer consists of an eight-foot buffer yard, one row of small evergreen trees, one row of evergreen shrubs. T hey are not proposing a fence at this time. Lorrie C oe-Meade of 825 N. Twelfth Street, Wytheville, and 19 N . Bruffey Street, Salem appeared before the C ommission in opposition to the request. She noted her husband is also in the audience. Billy Meade of 825 N. Twelfth Street, Wytheville, and 19 N. Bruffey Street, Salem appeared before the C ommission in opposition to the request. He noted the owners of the property have stated they have been unable to rent the property because of the appearance of the outside and because the McD onalds. If the property owners had maintained the property, then they might have been able to rent it. He noted that the property looks like a junk yard. He would not want to rent it if he was looking for rental property. He further discussed the other neighbors in this area, and he objects very strongly to this property being rezoned. Mrs. C oe-Meade noted that they are very concerned about the disruption and also the depreciation of their property. T heir intent is to retire at this location. If the lot is rezoned, it does not matter what they intend to do with it now. With the proposed zoning, they can do what they want with the property in the future. Further, they are concerned about the lighting of the proposed lot and how it will influence their back yard as well as their bedrooms that are on the back of the house. T hey are also concerned about the increase in traffic on Richards Lane and the potential to further compromise safety in this area. In addition, they are concerned about trash on Richards Lane as there is already a problem with trash on the street, and they are constantly having to clean it up. Finally, they are not opposed to progress in Salem, but they are opposed when it infringes on their home, property and the value of their home and property. Mr. C onner asked staff about the science regarding light pollution, placement of light poles, etc. in the site plan review process. Mr. VanAllman noted that there is quite a lot of information about this, and it is a lot better than it was 20 years ago. He noted that there is no spillage of light, and it is usually very accurate. He further discussed site plan review as it relates to lighting. Vice Mayor King asked about the buffer yard shown on the concept plan. How big will the shrubs get? Will they completely block the site from view of the adjacent properties.? Ms. Wines noted the buffer yard is actually a mix of evergreen trees and shrubs that will be required. T he evergreen trees will grow tall enough to make a good screening between properties. C hair Daulton asked if the requirement is for 8' tall evergreen trees, and Ms. Wines noted she believed that the requirement is 6' tall at planting and spaced 25' apart so that they will grow into a large evergreen wall. C hair Daulton noted she believed that at this point the applicant does not own the property. She asked if this was correct. Mr. C rew noted that this was correct. He noted the existing maintenance or the lack thereof is on the current property owner. T here is certainly an opportunity to clean up and improve this property which his clients intend to do. Mr. Garst noted he thought one of the reasons why the structure has been difficult to rent for residential is due to the way it has been chopped up internally for multiple tenants. Is this correct? Mr. Crew noted that this was correct. C urrently it is approved as a two-family dwelling, but it has been chopped up for multiple residences. C hair Daulton asked if Richards Lane is city owned, and it was noted that it is a public right of way. T here was further discussion regarding the lack of rental of the existing structure. C hair Daulton noted if the applicant is not the owner, how do they know the property is unrentable. Mr. C rew noted that they did not state the property was unrentable. T his was an assumption as far as he knows. He further discussed the property and noted that is has been vacant for some time and further, has been for sale for an extended period of time. T here was additional discussion regarding the existing structure and the use of the property in the past. Mr. C onner asked if the contract purchaser has prospects who are interested in renting the property subject to getting the rezoning. Or are they just trying to buy the property in the manner that prepares it best for marketing or has this idea been pitched and has happened very rapidly. Ms. Shah further discussed the proposed use of the property and noted that their intent is to bring a national tenant to this corner. (T here was difficultly understanding Ms. Shah's answer due to the quality of the audio.) C hair Daulton noted with this being a commercial piece of property, would the parking lot lights have to stay on all night? Would there be a way that they could be turned off say at 9:30 or 10 pm? Mr. VanAllman noted he did not think they would have to stay on all night. He would have to look into what would be required with regards to security after the business is closed. T here was further discussion regarding the lighting for the proposed parking lot. T here was further discussion regarding the proposed use of this property as well as the two structures fronting on Main Street owned by the contract purchaser. One additional speaker could not be identified or understood due to the quality of the audio. C hair Daulton asked if there was anyone else to speak. T here was no response and the public hearing was closed. Denise King motioned to recommend to the C ouncil of the C ity of Salem that the request of J SS Holdings, LLC c/o Payal Shah, contract purchaser, and Cedarhurst Properties, LLC, property owner, for rezoning the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family District to HBD Highway Business District be approved. Reid Garst seconded the motion. Ayes: Daulton, Garst, King Nays: Beamer, Conner D.Special Exception P ermit Hold public hearing to consider the request of J SS Holdings, LLC , contract purchaser and CedarHurst Properties, LLC, property owner to remove existing special exception permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map # 125-2-1). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to item 4C , and is to remove the Special Exception Permit allowing a two-family dwelling that was issued for this property since the intent is that it be used for commercial in the future. Denise King motioned to recommend to the C ouncil of the C ity of Salem that the request of J SS Holdings, LLC , contract purchaser, and CedarHurst Properties, LLC , property owner, to remove the existing Special Exception Permit allowing a two-family dwelling on the property located at 16 Goodwin Avenue (Tax Map #125- 2-1). Reid Garst seconded the motion. Ayes: Conner, Daulton, Garst, King Nays: Beamer E.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Dominion Service & Parts LLC , lessee, and Premier Investment LLC, property owner, for rezoning the property located at 224 West 4th Street (Tax Map # 167-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of approximately 1.097 acres, located on the south side of Fourth Street, directly across from the intersection with Cypress Street. T he property is occupied by single story industrial-style building. T his request is to rezone the property from HM to HBD. T he applicant would like to use the property as a used automobile dealership, and to perform major automobile repairs. T his necessitates changing the zoning from HM to HBD. A second request (Item 4F) would allow the used car dealership and major automotive repairs to be done on the site. T he following issues were identified by staff: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2. In accordance with Section 106-310.3 (A)2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106-402. 3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area; and 4. T his property is located within the 100 year floodzone. T he Executive Secretary noted that Items 4E and 4F are related to the same property and the same petitioner so if the Commission would like it can be handled as one public hearing. C hair Daulton opened the public hearing and asked if there was anyone to speak regarding the requests. Mark Patterson, 5034 Falcon Ridge Road, Roanoke, and Daniel Austin, 1238 Red Lane, Salem, with Dominion Service and Parts, LLC, appeared before the C ommission. He noted that they have been in business together for almost 10 years. Daniel operates the service side of the business, and he operates the sales side of the business. Currently they are operating the sales side of the business at 1206 West Main Street. T hey would like to consolidate and move the sales side in with the service side at the property on West Fourth Street. T his is the reason for the request. At the present time the west end of the property is being used for storage. T hey are planning to clean this up, and this will be where the used vehicles will be displayed for sale. Further, they will only have about 10 or 12 cars at a time. He noted there a times when people are not able to repair their vehicles, and they will buy the vehicle, repair it and resell it. T hey have to have a dealers license in order to do this. Mr. Garst asked if this is their typical model. So they do not go out and buy multiple vehicles and bring them back and sell them, is that right? Mr. Patterson noted that he does some times buy multiple vehicles, but that is primarily a wholesale function of the business and they mostly deal in retail. Vice Mayor King asked if they were aware of the requirements of this particular zoning with regards to perimeter landscaping and also storage of vehicles. Mrs. King read the sections of the code related to these items. T here was further discussion regarding the storage of vehicles. Mrs. King asked staff if the difference is because of the zoning that they will need for this use. Ms. Wines noted that any automobile repair, major business is required to have any vehicles that are stored on site longer than 72 hours be in a screened area. She noted that when Mr. Austin moved to this location, this was discussed with him. T here was additional discussion regarding storage of vehicles, etc., but due to poor quality of the audio, it was difficult to hear the discussion. Mr. Beamer asked if Mr. Austin is this is the business that is right behind the transmission shop. Mr. Austin noted that he currently rents the property out that is behind the transmission shop. Mr. C onner asked staff if the screening requirement that has been noted, is that even required in the Heavy Manufacturing zoning. Ms. Wines noted for the proposed use, automobile repair service, major, yes, it is a requirement. T here was further discussion regarding the screening requirement, and Ms. Wines noted that any vehicle that is stored on the lot more than 72 hours has to be stored in a screened in area. She noted that are variables in the screening area, and she further discussed those options. Mr. Patterson noted that what will be displayed on the lot will be retail, clean, and ready to sell vehicles which have been serviced by Dominion Service. T he intent of the business is not to be a wholesale business. Mr. Beamer asked what was the footage of the property on the west side of the building. Mr. Austin noted that it is approximately 100', but there is an easement across this property to access the parking lot next door. Mr. Beamer noted that on the right side there are a lot of vehicles. Are those vehicles to be worked on or what is going on with those vehicles? T his is where the proposed car lot will be, is that correct? Mr. Austin noted that some of those vehicles belong to employees and yes, this is where the proposed car lot will be located. Due to poor quality of the audio, it was difficult to hear the entire discussion. Mr. Beamer noted that they are currently leasing the property and that it is owned by Tony Rippee. Is that correct? Mr. Austin noted that this was correct. Mr. Beamer also noted that they have cleaned up the property a lot. C hair Daulton asked if there was anyone else to speak. T here was no response, and the public hearing was closed. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC, property owner, for rezoning the property located at 224 West Fourth Street (Tax Map #167-7-1) from HM Heavy Manufacturing District to HBD Highway Business District be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King F.Special Exception P ermits Hold public hearing to consider the request of Dominion Service & Parts LLC , lessee, and Premier Investments LLC , property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map # 167- 7- 1). T he Executive Secretary reported that notice of said hearing had been published in the October 1 and 8, 2020, issues of the Salem Times-Register, and all property owners were notified by letter mailed September 28, 2020. Staff noted the following regarding the request: this request is related to item 4E, and is to allow used car sales and major automotive repairs to occur on the site. Issues: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2. In accordance with Section 106-310.3 (A )2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106- 402. 3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area. 4. T his property is located within the 100 year floodzone. Neil Conner motioned to recommend to the Council of the City of Salem that the request of Dominion Service & Parts, LLC, lessee, and Premier Investments LLC, property owner, West Fourth Street (Tax Map #167-7-1) for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West Fourth Street (Tax Map #167-7-1) be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Conner, Daulton, Garst, King 5.Adjournment T he meeting was adjourned at 8:09 p.m. CITY OF SALEM ITEM 4B PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1) RE: Hold public hearing to consider the request of of Phyllis R. Booth McCraw, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 527-529 Delaware Street (Tax Map #146-8-7). SITE CHARACTERISTICS: Zoning: CBD Community Business District Future Land Use Plan Designation: Residential Existing Use: Residential and vacant Commercial Proposed Use: Two-Family Dwelling BACKGROUND INFORMATION: This request is related to item 3A, and is for the issuance of the Special Exception Permit to allow the former hair salon at the rear of the property to be renovated and rented as a separate residence. ISSUES: None. Item # 4B Date: October 26, 2020 MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 146-8-7 527-529 DELAWARE ST PHYLLIS R BOOTH MCCRAW 527 DELAWARE ST SALEM VA 24153 146-8-8.1 503 E 4TH ST DENNIS L HUDSON LINDA K HUDSON 2950 TIMBERVIEW RD ROANOKE VA 24019 146-8-8 501 E 4TH ST ROBERT ANDERSON DEBORAH ANDERSON 1216 CATAWBA RD DALEVILLE VA 24083 146-7-1 509 E 4TH ST WILLS INC P O BOX 1434 SALEM VA 24153 146-8-6 519 DELAWARE ST LSW-HMW FAMILY LIMITED PARTNERSHIP 1463 W MAIN ST UNIT P2 SALEM VA 24153 146-8-11 522 TENNESSEE ST WARREN L MOORMAN III 522B TENNESSEE ST SALEM VA 24153 146-8-10 526 TENNESSEE ST WARREN L MOORMAN III 522B TENNESSEE ST SALEM VA 24153 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of CedarHurst Properties, LLC, property owner, and JSS Holdings, LLC, c/o Payal Shah, contract purchaser, being the property located at 16 Goodwin Avenue (Tax Map # 125-2-1) be and the same is hereby changed from RSF Residential Single Family District to HBD Highway Business District and the map referred to shall be changed in this respect and no other, said property being described as follows: Beginning at a point at the northeasterly intersection of Goodwin Avenue and Richards Lane; thence with the easterly right of way of Goodwin Avenue N08°04’00”W 100.00’ to a point on the southerly line of Alvin Akers property; thence with the same N81°56’00”E 140.00’ to a point on the westerly line of an undeveloped alley; thence with the same S08°04’00”E 100.00’ to a point on the northerly right of way of Richards Lane; thence with the same S81°56’00”W 140.00’ to the point and place of beginning; containing 0.321 acres lying and being in the City of Salem, Virginia; and being the major part of Lots 1 and 2, Section 6 as shown on the Lake Spring Land Company, which is recorded in the Clerk’s Office of the Circuit Court of Roanoke County, Virginia in Plat Book 1, Page 31; and as more particularly shown in Roanoke County Deed Book 511, Page 502; and being the same property as described in Instrument #120001219, which instrument is recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/______________________________________________ Mayor Item # 4CDate: October 26, 2020 ATTEST: ____________________________________________________ James E. Taliaferro, II Clerk of Council City of Salem, Virginia CITY OF SALEM ITEM 4C PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1) RE: Hold public hearing to consider the request of JSS Holdings, LLC c/o Payal Shah, contract purchaser, and CedarHurst Properties, LLC, property owner, for rezoning the property located at 16 Goodwin Avenue (Tax Map #125-2-1) from RSF Residential Single Family District to HBD Highway Business District. SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Future Land Use Plan Designation: Residential Existing Use: Two-Family Dwelling Proposed Use: Commercial BACKGROUND INFORMATION: The subject property consists of a single parcel of approximately 0.321 acres. It is located at the northwest corner of Goodwin Avenue and Richards Lane. The property is occupied by a two-family dwelling. The applicant states that they have been unsuccessful at renting the property for residential uses due to the surrounding commercial activities and would like to change its use to a commercial one. They also own the two parcels to the south (1121 and 1111-1107 West Main Street) and would like to create a parking area at 16 Goodwin that will allow additional parking for those properties to make them more attractive for redevelopment. ISSUES: 1. A Special Exception Permit was issued previously for this property for the Two-Family Dwelling. Item 3D will revoke that use. 2. This property lies within the 100 year floodplain. Contemplated Contract Purchaser Owner/Member October 7, 2020 Mr. Jay Taliaferro City Manager City of Salem Community Development 21 South Bruffey Street Salem, VA 24153 RE: 16 Goodwin Avenue – Salem, VA 24153 Balzer and Associates, Inc. Job # 04190056.00 Rezoning Request Dear Mr. Taliaferro, JSS Holdings, LLC (Contract Purchaser/Developer) are providing official application, supporting documents, and associated fees required to request a Rezoning of tax parcel 125-2-1, from RSF-Residential Single Family to HBD-Highway Business District. The proposed zoning will allow for commercial uses within the existing structure and supplemental parking to serve the site and adjacent properties that are also owned by the contract purchaser. Project Narrative: The building on-site is currently a multi-tenant residential building that, with approval of the proposed zoning, will be converted to an allowable commercial use. The existing property has been for sale for an extended period of time with residential uses being unsuccessful due to the close proximity to surrounding commercial uses. The HBD zoning will allow for the construction of a parking area that will not only serve the subject property, but also serve as supplemental parking for adjacent properties currently owned by the contract purchaser (Tax Parcels 125-6-1 & 125-6-2). See attached JSS Holdings, LLC “Zoning Exhibit” dated 9/10/2020 for additional details. This additional parking is critical to help facilitate future redevelopment opportunities on the properties at the corner of W. Main Street and Goodwin Avenue that are held under the same ownership as the above applicant. Marketing these corner parcels to local and national users has been a challenge due to limitations on available parking. This zoning action will provide support to mitigate this constraint and help these properties become more marketable to new users and businesses looking to locate their business in the City of Salem and the West Main Street Corridor. Existing Conditions The existing parcel is approximately 0.32 acres and is located on the northeast corner of the intersection of Goodwin Avenue and Richards Lane. The topography is flat and generally drains from north to south towards Richards Lane. The property has frontage on two public roads, Goodwin Avenue and Richards Lane. This property is surrounded by various uses including intensive commercial uses such as McDonalds, K&W Cafeteria, Spa, Retail, and lower intensity single family residences. Access Vehicular access points are planned from Richards Lane and Goodwin Avenue as indicated on the zoning exhibit plan. Buffers The development will be screened and buffered from the adjacent residentially zoned property through the use of a 8’ Type B Buffer yard as defined by the City of Salem Zoning Ordinance. Comprehensive Development Plan This project is in conformance with many of the Goals and Objectives defined in the City of Salem’s Comprehensive Plan. This project is sensitive to the existing surrounding properties by providing appropriate buffering, while utilizing a vacant property for an appropriate use. With the proposed buffering, this property will serve as an appropriate transition between a very busy commercial corridor and the existing residential area. Summary This project provides an excellent opportunity to the City of Salem to gain additional commercial property in a suitable location, while supporting existing businesses and helping to promote future re-development along West Main Street. Sincerely, Payal Shah JSS Holdings, LLC B&A JOB #04190056.00 – Legal Description 09-08-2020 CITY OF SALEM T.M.#125-2-1 LEGAL DESCRIPTION BEGINNING AT A POINT AT THE NORTHEASTERLY INTERSECTION OF GOODWIN AVENUE AND RICHARDS LANE; THENCE WITH THE EASTERLY RIGHT OF WAY OF GOODWIN AVENUE N08°04’00”W 100.00’ TO A POINT ON THE SOUTHERLY LINE OF ALVIN AKERS PROPERTY; THENCE WITH THE SAME N81°56’00”E 140.00’ TO A POINT ON THE WESTERLY LINE OF AN UNDEVELOPED ALLEY; THENCE WITH THE SAME S08°04’00”E 100.00’ TO A POINT ON THE NORTHERLY RIGHT OF WAY OF RICHARDS LANE; THENCE WITH THE SAME S81°56’00”W 140.00’ TO THE POINT AND PLACE OF BEGINNING; CONTAINING 0.321 ACRES LYING AND BEING IN THE CITY OF SALEM, VIRGINIA; AND BEING THE MAJOR PART OF LOTS 1 AND 2, BLOCK SECTION 6 AS SHOWN ON THE LAKE SPRING LAND COMPANY, WHICH IS RECORDED IN THE CLERK’S OFFICE OF THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA IN PLAT BOOK 1, PAGE 31; AND AS MORE PARTICULARLY SHOWN IN ROANOKE COUNTY DEED BOOK 511, PAGE 502; AND BEING THE SAME PROPERTY AS DESCRIBED IN INSTRUMENT #120001219, WHICH INSTRUMENT IS RECORDED IN THE CLERK’S OFFICE OF THE CIRCUIT COURT OF THE CITY OF SALEM, VIRGINIA. AG - Agriculture District BCD - Business Commerce District CBD - C ommuni ty Business District CUD - C ollege/U niversity District DBD - D owntow n Business District HBD - H ighway Business District HBD/HM - Highw ay Business/Heavy Manufacturing District HBD/LM - Highw ay Business/Li ght Manufacturing District HM - Heavy Manufactur ing Distr ict LM - Light Manufacturing District LM/HM - Light M anufacturing/Heavy Manufacturing District MHP - M anufactured Home Par k District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE W e l l s S t r e e t S o u t h B r u f f e y S t r e e t L a k e A v e n u e W e s t M a i n S t r e e t N o r t h B r u f f e y S t r e e t R i c h a r d s L a n e G o o d w i n A v e n u e H a l e y , P B 7 , P G 1 0 1 M a s o n M e c h . 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CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 125-2-1 Buildings Parcels City Limits Comme rcia l Dow ntown Econo mic De velopme nt A rea In dus trial In stitutio na l Mixed Use Public Pa rks and R ecre atio na l Reside ntia l Tran sitio nal Ta x Parcel 125 -2-1 Bu ildings Pa rce ls City Limits MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 125-2-1 16 GOODWIN AVE CEDARHURST PROPERTIES LLC 900 PILOTS RIDGE RD WILMINTON NC 28412 125-2-2 22 GOODWIN AVE ALVIN MARY AKERS 22 GOODWIN AVE SALEM VA 24153 125-1-3 1203 W MAIN ST FRANCHISE REALTY INTERSTATE CORP 2800 ELECTRIC RD SW STE 101-C ROANOKE VA 24018 125-1-1 1215 W MAIN ST SVS HOSPITALITY INC 8110 PLANTATION RD ROANOKE VA 24019-1616 125-6-1 1121 W MAIN ST JSS HOLDINGS LLC 5855 WINBROOK DR ROANOKE VA 24018 125-6-2 1111 W MAIN ST JSS HOLDINGS LLC 5855 WINBROOK DR ROANOKE VA 24018 125-6-3 9 N BRUFFEY ST THOMAS B FISHER GLENN O SCHWIZER 9 N BRUFFEY ST SALEM VA 24153 125-2-17 10 N BRUFFEY ST BILLY HARRIS MEADE LORRIE L COE-MEADE 825 N 12TH ST WYTHEVILLE VA 24382 125-2-16 19 N BRUFFEY ST BILLY HARRIS MEADE LORRIE L COE-MEADE 825 N 12TH ST WYTHEVILLE VA 24382 CITY OF SALEM ITEM 4D PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1) RE: Hold public hearing to consider the request of JSS Holdings, LLC, contract purchaser, and CedarHurst Properties, LLC, property owner, to remove existing Special Exception Permit allowing a two- family dwelling on the property located at 16 Goodwin Avenue (Tax Map #125-2-1). SITE CHARACTERISTICS: Zoning: RSF Residential Single Family Future Land Use Plan Designation: Residential Existing Use: Two-Family Dwelling Proposed Use: Commercial BACKGROUND INFORMATION: This request is related to item 3C, and is to remove the Special Exception Permit that was issued for this property since the intent is that it be used for commercial in the future. ISSUES: This property lies within the 100 year floodplain. Item # 4D Date: October 26, 2020 PETITION FOR SPECIAL EXCEPTION PERMIT City of Salem Department of Community Development Benjamin W. Tripp, AICP - City Planner Email: btripp@salemva.gov Telephone: 540-375-3032 1. Applicant(s): 2. Legal Owner(s) of property wherein special exception is to be conducted: 3. Location of Property: Address: Subdivision: Official Tax Map Number: 4. Characteristics of Property: Size (Acreage): Deed Restrictions: Present Use: Present Zoning Classification: Land Use Plan Designation: 5. Proposed use of property: 6.Agent(s) or representative(s) of property owner(s): (Specify interest) Mailing Address: Telephone Number: 7. Affidavit: A.The undersigned person(s) certifies that this petition and the foregoing answers, statements, and other information herewith submitted are in all respects true and correct to the best of their knowledge and belief. Also, the petitioner understands that a “Notice of Zoning Request” sign will be posted on the property by the City. Applicant Signature: Date: Applicant Interest in Property: Applicant Mailing Address: Applicant Telephone Number: Owner Signature: Date: Owner Interest in Property: Owner Mailing Address: Owner Telephone Number: JSS Holdings, LLC c/o Payal Shah 5855 Winbrook Drive Roanoke, VA 24018 CedarHurst Properties, LLC 900 Pilots Ridge Road Wilmington, NC 28412 16 Goodwin Avenue Lake Spring Land Company - Section 6 125-2-1 +/- 0.32 acres None Known Residential RSF - Residential Single Family Residential Commerical - Requesting removal of existing special exception permit on the subject property from 8-25-2003 by previous owner Christopher R. Caveness. Balzer & Associates, Inc. C/o Ben Crew (Consultant) 1208 Corporate Circle Roanoke, VA 24018 540.772.9580 (Existing Special Exception Permit to Allow a two-family dwelling) 540-537-2406 P.O. Box 908, Salem, VA 24153 Owner/Member 410-967-7413 5855 Winbrook Drive Roanoke, VA 24018 Contemplated Contract Purchaser P.O. Box 908, Salem, VA 24153 DocuSign Envelope ID: F674B40F-DF21-4CDE-BDD8-BF6B9912169E 9/22/2020 9/22/2020 MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 125-2-1 16 GOODWIN AVE CEDARHURST PROPERTIES LLC 900 PILOTS RIDGE RD WILMINTON NC 28412 125-2-2 22 GOODWIN AVE ALVIN MARY AKERS 22 GOODWIN AVE SALEM VA 24153 125-1-3 1203 W MAIN ST FRANCHISE REALTY INTERSTATE CORP 2800 ELECTRIC RD SW STE 101-C ROANOKE VA 24018 125-1-1 1215 W MAIN ST SVS HOSPITALITY INC 8110 PLANTATION RD ROANOKE VA 24019-1616 125-6-1 1121 W MAIN ST JSS HOLDINGS LLC 5855 WINBROOK DR ROANOKE VA 24018 125-6-2 1111 W MAIN ST JSS HOLDINGS LLC 5855 WINBROOK DR ROANOKE VA 24018 125-6-3 9 N BRUFFEY ST THOMAS B FISHER GLENN O SCHWIZER 9 N BRUFFEY ST SALEM VA 24153 125-2-17 10 N BRUFFEY ST BILLY HARRIS MEADE LORRIE L COE-MEADE 825 N 12TH ST WYTHEVILLE VA 24382 125-2-16 19 N BRUFFEY ST BILLY HARRIS MEADE LORRIE L COE-MEADE 825 N 12TH ST WYTHEVILLE VA 24382 AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106 of The Code of the City of Salem, Virginia, relating to building district boundary lines be amended in the following particular and no other, viz: That the following described property in the City of Salem of Premier Investments, LLC, property owner, and Dominion Service & Parts, LLC, lessee, being the property located at 224 West Fourth Street (Tax Map #161-7-1) be and the same is hereby changed from HM Heavy Manufacturing District to HBD Highway Business District and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a point, marked by an iron pipe, in a southerly line of Fourth Street (formerly Roanoke Avenue), said point being North 74 deg. 18' West 275 feet from the point where the south line of Fourth Street intersects the center line of Chestnut Street (this portion of Chestnut Street lying south of Fourth Street has been heretofore vacated) ; thence from said Beginning Point and running with the Southerly line of Fourth Street, North 74 deg. 18' West 375 feet to a point in the south line of said street; thence leaving Fourth Street and with the division line between Lots 25 and 26 and continuing through a strip of land adjacent to the Norfolk and Western Railway Company's Northern right-of-way, South 15 deg. 42' West 151.34 feet to a point in the northerly right-of-way line of the Norfolk and Western Railway Company's right-of-way; thence with the northerly right-of-way line of the Norfolk and Western Railway Company's right-of-way, South 79 deg. 00' East 143.65 feet to a point; thence continuing with the said right-of-way and curving to the right the following three courses and distances, which are chords along said curve; South 78 deg. 20' East 99 feet to a point; south 76 deg. 41' East 98.5 feet to a point; South 75 deg. 26' East, 34.7 feet to a point, marked by an iron pipe in the said northerly right-of-way line of the Norfolk and Western Railway Company's right-of-way; thence leaving said right-of-way line and running North 15 deg. 42' East 128 feet to a point in the southerly line of Fourth Street, the place of BEGINNING, and being all of Lots 11 through 25, in Section 9, of the Hockman Land Company, and a strip south of said lots and adjacent to the north of the Norfolk and Western Railway Company's right-of-way. LESS AND EXCEPT, HOWEVER, that parcel of land together with easement conveyed by Bemiss Equipment Corporation to the Town of Salem, a municipal corporation, by Deed dated July 31, 1956, which said parcel and easement adjacent thereto were conveyed to the said Town of Salem for the purpose of widening and improving Fourth Street, which street had theretofore been designated as Alternate U. S. Route 11 and 460, from Water street on the East to Elm Street on the West, said property being located in the City of Salem, Virginia, and according to said deed being more particularly described as follows: Being as shown on plans approved October 12, 1955, and lying on the South (left) side of the office revised centerline and adjacent to the existing South right-of-way line of Fourth Street (Alternate Route 11 and 460) from the lands of Howard Rice opposite approximate Station 91 + 13.7 to the lands of Howard S. Rice, et ux, opposite approximate Station 94 + 88.7, and being further described as Item # 4EDate: October 26, 2020 being a strip of land 10 feet .n width, and being a part of Lots 11 through 25, inclusive, of Section 9, Hockman Land Company, and containing o.086 acre, more less, land; together with the right and easement to use the additional areas shown as being required for the proper execution and maintenance of the work All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/______________________________________________ Mayor ATTEST: ____________________________________________________ James E. Taliaferro, II Clerk of Council City of Salem, Virginia AG - Agriculture District BCD - Business Commerce District CBD - C ommuni ty Business District CUD - C ollege/U niversity District DBD - D owntow n Business District HBD - H ighway Business District HBD/HM - Highw ay Business/Heavy Manufacturing District HBD/LM - Highw ay Business/Li ght Manufacturing District HM - Heavy Manufactur ing Distr ict LM - Light Manufacturing District LM/HM - Light M anufacturing/Heavy Manufacturing District MHP - M anufactured Home Par k District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE C y p r e s s S treet M c C l e l l a n d S t r e e t West 4th Street C h e s t n u t S t r e e t West 4th Street Access Road McClelland Street Lawson Lane Lawson Lane H a r r i s , P B 1 0 , P G 1 1 H a r b o r w o o d C o n s t . C o . , P B 9 , P G 5 5 G a r s t P l a t , P B 8 , P G 8 9 Premier Investments, LLC, PB 8, PG 96 T h o m a s , P B 1 0 , P G 8 1 Wellons&Whitlock,PB6,PG15 H a r b o r w o o d C o n s t . C o . , P B 9 , P G 5 4 10 11 12 13 14 15 16 26 27 16 155 5 9 19 257 6 5 1 22A 811 12 13 14 15 1628 27 26 25 5A 8A 10A 6 7 7 6 5 4 3 1413121110987654321 101112131415161720 12345678910111214151617192021 4321 3 4 3 2 9 A B 20 23 24 2814A 22 21 4A C 2 4 3 1819 9 10 21 22 8 8 9 18 222524262728 23 13 5 0 5080 100 50 5 0 5 0 15 1 5 1 5 1 5 15 1 0 NorfolkSouthernRailroad Norfolk Southern Railroad F a i t h A s s e m b l y o f G o d 16 7 6 2 3 48 7 6 2 4 9 7 5 3 6 1 1.1 2 6 4 7.1 4 3 1-408 1 1 14 13 2 1 1 8 3 15 14 15 3 .8 20.00 20.55 30.82 1 4 0 .0 0 1 4 0 .0 0 1 2 5 . 0 0 7 5 . 0 0 1 0 7 . 5 0 1 0 7 . 3 0 9 8 . 4 0158.20 1 4 0 .0 0 1 4 0 .0 0 1 0 7 . 5 0 3 0 . 0 0 129.58 40.55 150.00 2 1.73 150.00 140.00140.00 140.00 150.00 150.00 89.36 139.13 157.83 1 3 3 . 3 6140.00 153.55 140.0092.00 143.62 34.70 99.00 98.50 141.34 375.00 117.92 300.33 128.81 2 7 0 . 0 0 1 4 6 .3 0 1 4 2 .5 0 136.80 155.02 140.00 72.13 75.00 26.15 1 5 0 . 0 0 75.00 1 4 0 .0 0 1 4 0 .0 0 1 4 1 . 8 0 1 4 0 .0 0 5 2 . 5 0 6 5 . 0 0 5 8 . 3 4 6 0 . 0 0 1 4 2 .5 0 1 4 2 .5 0 6 0 . 0 0 6 0 . 0 0 6 0 . 0 0 5 8 . 3 4 1 4 0 .0 0 5 6 . 0 0 5 4 . 0 0 5 4 . 0 0 5 4 . 0 0 1 2 . 5 1 4 0 .0 0140.0 0 1 2 5 .0 0 5 2 . 5 0 6 5 . 0 0 7 5 . 0 0 5 4 . 0 0 5 4 . 0 0 1 4 0 .0 0 1 4 0 .0 0 2 8 . 0 0 4 0 . 0 0 7 5 . 0 0 1 4 0 .0 0 4 0 . 0 0 1 4 0 .0 0 6 2 . 5 0 8 6 .2 5 6 3 .0 0 6 8 . 9 2 1 5 0 .2 1 1 5 0 .0 0 1 5 0 .0 0 5 9 . 0 0 5 8 . 3 3 6 0 . 0 0 101.15 84.40 45.60 300.00 17.26 % 34.00 71.45 73.54 100.00 100.00 1 4 0 .0 05 0 . 0 0 85.87 5 0 . 9 6 5 4 . 0 0 1 2 7 3 6 2 7 405 525 McClelland Street 315 323 224 4 2 0 203 4 1 4 4 0 6 4 0 8 4 1 3 4 1 1 4 1 5 3 3 0 3 3 4 3 3 5 3 2 9 4 1 6 4 1 2 4 0 6 4 0 0 4 0 5 3 2 6 4 2 4 - 4 2 6 - 4 2 8 231-225-223-221-219 414 215-213-211-209-207-205 4 2 3 4 2 7 200 305 4 3 2 4 1 8 A - B 461 3.5 Ac. 1.18 Ac. (c) 0.77 Ac. 0.241 Ac. 0.339 Ac. 0.346 Ac. 0.487 Ac. 0.236 Ac. 1.097 AC 0 100 20050 Feet±1 inch = 100 fe et OCTOBER PLANNING COMMISSION ITEM 5224 W . 4T H ST. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 161-7-1 Buildings Parcels City Limits Comme rcia l Dow ntown Econo mic De velopme nt A rea In dus trial In stitutio na l Mixed Use Public Pa rks and R ecre atio na l Reside ntia l Tran sitio nal Ta x Parcel 161 -7-1 Bu ildings Pa rce ls City Limits AF FA DAVIT OF MAILING PURSUANT TO S15.2-2204 CODE OF VIRGINIA PLANNING COMMISSION OCTOBER 14, 2020 ITEM# This is to certify that I mailed letters in reference to the rezoning request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC, property owner, for rezoning the property located at 224 W 4th Street (Tax Map# 161-7-1) from HM Heavy Manufacturing to HBO Highway Business District to the following property owners and adjacent property owners on September 28, 2020, in the 2:00 p.m. mail: PREMIER INVESTMENTS LLC PO BOX485 SALEM VA 24153 LONNIE NELSON HARRIS ROSIE Y HARRIS 413 CYPRESS ST SALEM VA 24153 BETTER BATHROOMS & KITCHENS INC 200 W4TH ST SALEM VA 24153 SUMMIT REAL TY HOLDINGS LLC PO BOX 909 SALEM VA 24153 Signed�� SUMMIT REAL TY HOLDINGS LLC PO BOX 909 SALEM VA 24153 JAMES W & JOAN B FERGUSON TRUSTEES 1667 CHRISTIANSBURG PIKE FLOYD VA 24091 NORFOLK & WESTERN RAILWAY CO C/O NS CORP TAXATION DEPT THREE COMMERCIAL PLACE-BOX 209 NORFOLK VA 23510 GES PROPERTIES LLC C/O SCOTT SNYDER 4325 ALFRIENDS TRL VIRGINIA BEACH VA 23455 ELWOOD A WELLONS VINCENT D WELLONS 8796 ROANOKE RD ELLISTON VA 24087 TANN INVESTMENTS LLC 672 DALEWOOD AVE SALEM VA 24153 JOHN HATCHER FERGUSON 80 MIRTEB RD ROCKY MOUNT VA 24157 MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 161-7-1 224 W 4TH ST PREMIER INVESTMENTS LLC P O BOX 485 SALEM VA 24153 162-3-6 200 BLK W 4TH ST SUMMIT REALTY HOLDINGS LLC P O BOX 909 SALEM VA 24153 161-1-1 315 W 4TH ST ELWOOD A WELLONS VINCENT D WELLONS 8796 ROANOKE RD ELLISTON VA 24087 161-1-2 305 W 4TH ST LONNIE NELSON HARRIS ROSIE Y HARRIS 413 CYPRESS ST SALEM VA 24153 161-2-9 219 W 4TH ST JAMES W & JOAN B FERGUSON, TRUSTEES 1667 CHRISTIANSBURG PIKE FLOYD VA 24091 161-2-7 205 W 4TH ST TANN INVESTMENTS LLC 672 DALEWOOD AVE SALEM VA 24153 161-7-3 200 W 4TH ST BETTER BATHROOMS & KITCHENS INC 200 W 4TH ST SALEM VA 24153 183-7-1 800 BLK UNION ST NORFOLK & WESTERN RAILWAY CO C/O NS CORP TAXATION DEPT THREE COMMERCIAL PLACE-BOX 209 NORFOLK VA 23510 161-7-6 500 BLK MCCLELLAND ST JOHN HATCHER FERGUSON 80 MIRTEB RD ROCKY MOUNT VA 24157 162-4-2 500 BLK MCCLELLAND ST SUMMIT REALTY HOLDINGS LLC P O BOX 909 SALEM VA 24153 183-1-1 751 UNION ST GES PROPERTIES LLC C/O SCOTT SNYDER 4325 ALFRIENDS TRL VIRGINIA BEACH VA 23455 CITY OF SALEM ITEM 4F PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff October 14,2020 Report prepared: October 6, 2020 1) RE: Hold public hearing to consider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC, property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #167- 7- 1). SITE CHARACTERISTICS: Zoning: HM Heavy Manufacturing Future Land Use Plan Designation: Commercial Existing Use: Automobile repair, major Proposed Use: Automobile dealership, used, and Automobile repair, major BACKGROUND INFORMATION: This request is related to item 3E, and is to allow used car sales and major automotive repairs to occur on the site. ISSUES: 1. In accordance with Section 106-310.3 (A)1: All outdoor display areas (parking areas) in conjunction with sales shall be constructed of the same materials required for off-street parking areas as required by section 106-404. 2. In accordance with Section 106-310.3 (A)2: A perimeter landscaping strip and landscaping shall be provided as required by Section 106- 402. 3. In accordance with Section 106-310.3 (A)5 and 106-310.5 (A)1, vehicles undergoing major work or which will be stored for more than 72 hours must be located in a fully screened area. 4. This property is located within the 100 year floodzone. Item # 4F Date: October 26, 2020 MBLU Location Owner Name Co-Owner Name Address 1 Address 2 City, State, Zip 161-7-1 224 W 4TH ST PREMIER INVESTMENTS LLC P O BOX 485 SALEM VA 24153 162-3-6 200 BLK W 4TH ST SUMMIT REALTY HOLDINGS LLC P O BOX 909 SALEM VA 24153 161-1-1 315 W 4TH ST ELWOOD A WELLONS VINCENT D WELLONS 8796 ROANOKE RD ELLISTON VA 24087 161-1-2 305 W 4TH ST LONNIE NELSON HARRIS ROSIE Y HARRIS 413 CYPRESS ST SALEM VA 24153 161-2-9 219 W 4TH ST JAMES W & JOAN B FERGUSON, TRUSTEES 1667 CHRISTIANSBURG PIKE FLOYD VA 24091 161-2-7 205 W 4TH ST TANN INVESTMENTS LLC 672 DALEWOOD AVE SALEM VA 24153 161-7-3 200 W 4TH ST BETTER BATHROOMS & KITCHENS INC 200 W 4TH ST SALEM VA 24153 183-7-1 800 BLK UNION ST NORFOLK & WESTERN RAILWAY CO C/O NS CORP TAXATION DEPT THREE COMMERCIAL PLACE-BOX 209 NORFOLK VA 23510 161-7-6 500 BLK MCCLELLAND ST JOHN HATCHER FERGUSON 80 MIRTEB RD ROCKY MOUNT VA 24157 162-4-2 500 BLK MCCLELLAND ST SUMMIT REALTY HOLDINGS LLC P O BOX 909 SALEM VA 24153 183-1-1 751 UNION ST GES PROPERTIES LLC C/O SCOTT SNYDER 4325 ALFRIENDS TRL VIRGINIA BEACH VA 23455 Item # 4G Date: October 26, 2020 2021 Administrative Calendar 2021 SALEM CITY COUNCIL MEETINGS 6:30 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 11 and 25 FEBRUARY 8 and 22 MARCH 8 and 22 APRIL 12 and 26 MAY 10 and 24 JUNE 14 and 28 JULY 12 and 26 AUGUST 9 and 23 SEPTEMBER 13 and 27 OCTOBER 11 and 25 NOVEMBER 8 and 22 DECEMBER 13 Work Sessions, if needed, maybe held as part of the regular Council agenda. SALEM CITY COUNCIL'S AUDIT-FINANCE COMMITTEE Meets at 8 a.m. in the City Manager's Conference Room at City Hall, 114 North Broad Street, on regularly scheduled council meeting dates (see calendar above). Meetings will be held only if there are items on the Salem City Council agenda that need to be reviewed by said committee. SALEM CITY COUNCIL’S ECONOMIC DEVELOPMENT COMMITTEE Meets the last Friday of the month as needed at 8:00 a.m., City Manager’s Conference Room, City Hall, 114 North Broad Street 2021 PLANNING COMMISSION MEETINGS 7:00 P.M., COUNCIL CHAMBERS, CITY HALL, 114 NORTH BROAD STREET JANUARY 13 FEBRUARY 10 MARCH 10 APRIL 14 MAY 12 JUNE 16 JULY 14 AUGUST 11 SEPTEMBER 15 OCTOBER 13 NOVEMBER 10 DECEMBER 15 If there are items on the agenda that require review by said Commission, the Planning Commission may hold a Work Session at 6:00 p.m. in the Council Chambers Conference Room, 114 North Broad Street. ECONOMIC DEVELOPMENT AUTHORITY MEETINGS Meets the third Tuesday of each month as needed at 3:00 p.m., Council Chambers, City Hall, 114 North Broad Street. CITY HOLIDAYS City offices will be closed in observance of the following Holidays: January 1 New Year’s Day January 18 Martin Luther King Day May 31 Memorial Day July 5 Independence Day September 6 Labor Day November 11 Veterans Day November 25 & 26 Thanksgiving December 24, Friday Christmas PEID�ORMANCE AGREEMENT THIS PERFORMANCE AGREEMENT (the "Agreement") is dated this __ day of _____ . 2020, by and among the CITY OF SALEM, VIRGINIA, a Municipal corporation organized and existing under the laws of the Commonwealth of Virginia (the "City"), TKC CCXXXIX, LLC, a Virginia limited liability company (the "Developer"), and the ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SALEM, VIRGINIA, an Economic Development Authority organized and existing under the laws of the Commonwealth of Virginia ("EDA"). RECITALS WHEREAS, the Developer is the owner of a certain parcel of real property and improvements thereon situate in the City of Salem, Virginia at 1355 West Main Street (herein "Shopping Center") and described as City of Salem Tax Map# 126-4-2 (the "Property"); and WHEREAS, the Developer has and will renovate and redevelop the Shopping Center and shall invest its own funds in such renovation and redevelopment (the "Project"); and WHEREAS, as a further incentive to the Developer, the City has agreed to waive connection fees for water, sewer, fiber optics and electric and further agrees to waive fees for building permits, site plan review, and erosion and sediment control on the Project in an aggregate amount not to exceed $10,000.00 and to rebate certain real estate taxes on the Project; and WHEREAS, the City and EDA have determined that: 1.The Project will promote economic development within the City; and 2.The Project will produce additional tax revenues, services and benefits to the citizens of the City; and 3.The Pr�ject will improve an unproductive vacant structure and encourage renovation and rehabilitation of adjacent parcels. WHEREAS, the EDA, based upon the undertakings of the Developer, has determined to rebate certain increases in real estate taxes resulting from such renovation and redevelopment from funds to be provided to EDA by the City as being more particularly described hereinafter; and WHEREAS, the parties wish to reduce in writing the understandings of the parties in this matter; and WHEREAS, Developer is willing to perform its obligations in accordance with this Agreement. {00270293-1 } Item # 4HDate: October 26, 2020 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 26, 2020 AGENDA ITEM: Request to amend School Capital Projects Fund budget as approved by the School Board on October 13, 2020 SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The School Capital Projects Fund budget was amended for fiscal year 2020-2021 by the School Board at their meeting on October 13, 2020. The Board amended the Capital Projects Fund to appropriate $1,905,293 from the unallocated capital reserve funds, appropriate $529,805 from the unallocated meals tax and appropriate $81,000 from unallocated cafeteria reserves funding for a variety of projects. The attached memo covers the various appropriation changes. Also included to this memo is the CIP document for the six-year period of fiscal years 2022 – 2027. FISCAL IMPACT: Appropriation changes totaling $2,519,298 to be made to the School Capital Projects Fund. STAFF RECOMMENDATION: Staff recommends that Council approve the School Board’s appropriation change of $2,516,298 to the Capital Projects Fund per the attached reports. Staff also recommends approval by City Council of the six-year CIP document submitted by the School Board. Item # 4I Date: October 26, 2020 Salem City Schools Capital Improvement Plan (CIP) for 2022-2027 and Projects for FY 2021 October 13, 2020 Summary of Issue: This report is to request the Board to: 1. Approve the proposed projects for FY 2021 from the 6/30/2020 year-end balance and the funding of these projects (Capital Reserve) (Attachment A with Appendix 1 for CTE Improvements & Appendix 2 for Finishes/Flooring lists) 2. Approve the proposed projects for FY 2021 from the 6/30/2020 year-end balance and the funding of these projects (Meals Tax) (Attachment B) 3. Approve the proposed projects for FY 2021 from the 6/30/2020 year-end balance of the Cafeteria fund and the funding of these projects (Attachment C) 4. Approve the proposed 2022-2027 Six Year CIP (Attachment D) Background: Salem’s school buildings require on-going major maintenance projects on a regular basis due to age. In recent years this has included such things as roofing replacement, heating and air conditioning work, building renovations, door and window updates, classroom upgrades and similar. In addition, the division has used capital reserve funds traditionally to replace buses, supplement its technology budget, and replace major cafeteria equipment on a planned regular basis to even out future necessary outlays. With the balance available from this past fiscal year, the projects in attachment A are the requests from the Division on how to use these funds. There are 4 categories of how a fund balance is to be reported in the Capital Projects Fund for financial reporting purposes within the statement: 1. Restricted Fund Balance - restricted by external creditors (debt covenants) grantors, contributors 2. Committed Fund Balance - amounts that can only be used pursuant to constraints imposed by legislation, resolution, or ordinance and the constraints can only be removed by the same method 3. Assigned Fund Balance - amounts that are constrained by the government’s intent to be used for specific purposes, but neither restricted or committed 4. Unassigned Fund Balance - any residual fund balance not in the first 3 categories. On November 28, 2011, City Council approved a 2% tax rate increase on the Meals Tax for the City, and dedicated the proceeds to go to School Capital Projects. The tax became effective February 1, 2012. With the balance available from the past fiscal year, the projects in attachment B are the requests from the Division on how to use these funds. Over the past several years, the division has been growing the reserves in the cafeteria fund from positive year-end balances. The State recommends we keep a minimum three (3) months expenditures in reserves at all times, and we have in excess of that with the balance at the end of FY 2020. We recommend funding the cafeteria capital needs from the reserve balances in the Cafeteria fund as listed in attachment C. Policy Reference: FB, Facilities Planning Fiscal Impact: At this time, $1,905,293 of the unallocated capital reserve funding will be categorized in Assigned Fund Balance with the remaining being categorized as Unassigned Fund Balance. The total projects anticipated during the current fiscal year from capital reserve are listed in Attachment A. $529,805 of the unallocated meals tax funding will be categorized in Assigned Fund Balance. The total projects anticipated during the current fiscal year from capital reserve are listed in Attachment B. $81,000 of the unallocated cafeteria reserves funding will be categorized in Assigned Fund Balance. The total projects anticipated during the current fiscal year from cafeteria reserves are listed in Attachment C. The total project requests in the CIP for the six-year period FY 2022-2027 are $42,088,077 per Attachment D. Recommended Motion: Move approval of the projects for FY 2021 using funding from the 6/30/2020 year-end balance, funding from the 6/30/2020 meals tax balance and funding from the 6/30/2020 year-end cafeteria fund balance with a request that City Council appropriate funding from these year end fund balances as required, and move approval of the FY 2022- 2027 CIP. 10/13/2020 Attachment A Capital reserve balance at 6/30/2020 - UNAUDITED $2,355,293 Less: amount to be held for contingencies - (approximately 1% of total budget)($450,000) Available for FY 21 projects/future AE/construction $1,905,293 Name of Project Notes Estimated Cost, if known Replacement of Fan Coil Units at East HVAC needs from the City $700,000.00 Additional Funds for ALMS Roof Bids came in higher than available budget $239,000.00 COVID-19 Contingency One-time costs associated with COVID-19, not covered by other funding sources $152,228.00 Furniture for classrooms at SHS Continue head start on purchasing furniture for new building $130,000.00 Flooring Updates for classrooms at SHS Removing carpet and polishing concrete in classrooms as part of renovations $120,000.00 CTE Improvements See Appendix 1 for list $98,513.00 Cover/Remove Tiles on Walls in Main Hallways at East The tiles are outdated and replacements to match cannot be located. Tiles are missing in various locations. They appear grimy and are difficult to clean due to years of wear and tear $75,000.00 HVAC Control Updates at Carver HVAC needs from the City $75,000.00 Band Instrument Replacement for SHS & ALMS Recurring purchase every few years. Returning students increasing and offered to 6th grade means a need for more instruments on top of replacing those beyond repair $60,000.00 Replace old analog cameras at SHS Aging equipment (48 cameras)$50,000.00 Dryers at SHS Fieldhouse (2)To replace 30 year old equipment $30,000.00 Finishes/Flooring Updates See Appendix 2 for list $29,054.00 Operable Wall Project Rooms 23, 25 & Room 18, 20 at West Will create a flexible learning space in the building so that teachers can teach from a one classroom environment to a multi-age classroom environment $28,498.00 Dyson Blade hand dryers in all bathrooms at SHS Constant problems with old hand dryers or with breakage/mess associated with paper towel dispensers (20 dryers)$23,000.00 Rider Floor Scrubbers (2)To make floor cleaning more efficient and safer (South & Carver)$16,000.00 1 Buffer Machine and 2 Scrubber Machines at ALMS Our custodial equipment has reached the end of its life span. We are requesting to replace our equipment with the following: Nobles model BR2500 Buffer; Advance by Niflfisk model BA 5321/D (2 of these)$15,000.00 Repair G.W. Carver Elementary sign (main entrance sign)Bricks are loose or missing. The material is chipping/flaking $15,000.00 10 Flights of Track Hurdles at SHS Hurdles have gotten old and it's time to replace them $14,000.00 SHS Big Gym Padding for Walls For student safety $10,000.00 Additional Surveillance Cameras for Outside of Building at South The safety team did an audit and determined the need for additional surveillance cameras to be installed for safety (10 cameras)$10,000.00 Local Match for Security Grant If we receive the grant we have to provide a 25% local match. Grant requested is $200,000 so $50,000 local match max. $40,000 remaining in current account. Only need $10,000 $10,000.00 Carport for Corner of 4th & College To replace carport that was previously there $5,000.00 $1,905,293 (Over)/Under Budget $0 Salem City Schools CIP Requests from Principals and Central Administrators - FY 2020 Fund Balance 10/13/2020 Appendix 1 Name of Project Notes Estimated Cost 1- Locker Room updates in Auto Tech & Auto Body at SHS To provide updates to locker room areas 30,000$ 2- New tables and Cabinets for Auto Tech at SHS The tables, cabinets and the shelving in the shop are in poor condition and need to be replaced. Quote includes removing existing and installation 24,386$ 3- 4 X 8 - CNC Plasma Table - Arclight Dynamics Arc Pro X 9600 System at SHS The current CNC plasma table is antiquated and needs to be brought up to current standards 20,717$ 4- Flooring Installation in Locker Room for Auto Tech & Auto Body at SHS The floor in the locker room for Auto Tech and Auto Body was torn up and never replaced. The surface is uneven and the adhesive is exposed with no paint. Rubber flooring option 5,000$ 5- Commercial Dishwasher Installation for CTE (Culinary) Program at SHS To update equipment for student instruction 18,410$ 98,513$ Current CTE Improvement Requests 10/13/2020 Appendix 2 Name of Project Notes Estimated Cost 1- Replace Carpet with Tile in Guidance at Carver Replace carpet in guidance suite 20,000$ 2- Replace lighting in the Gym at East Old lighting does not provide adequate light. Would like to replace with energy saving lighting for long term impact. 4,800$ 3- Tile Remainder of Front Office Area at East Front office area currently has 3 difference types of flooring, including carpet that is difficult to clean. Consistent no wax flooring would be more sanitary, easier to maintain and would give a much better first impression at East Salem. We already have the tile - it would need to be laid. 3,000$ 4- Re-tile Foyer Area of School at West The tile needs to be replaced due to heat causing warping. It is currently a tripping hazard 1,254$ 29,054$ Current Finishes/Flooring Requests 10/13/2020 Attachment B Meals tax balance at 6/30/2020 - UNAUDITED 529,805.46$ Less: amount to be held for SHS Renovation in Unassigned Fund Balance - Available for FY 21 projects/future AE/construction 529,805.46$ Name of Project Notes Estimated Cost SHS Building Project - Local To continue funding the local account for the HS renovation project to cover furniture, fixtures, etc.$529,805 Total $529,805 (Over)/Under Budget $0.00 Historical Data: 2016 Fund Balance Transfer $1,356,587.00 South Salem Reserves Transferred $89,507.00 2017 Fund Balance Transfer $34,446.00 Adt'l State Revenue after FY 19 Budget Adoption $100,000.00 2018 Fund Balance Transfer $482,062.00 2019 Fund Balance Transfer $650,756.00 Transfer from City for Roof $1,395,760.00 $4,109,118.00 A & E Design Services Expense, G & H Construction Expense and related expenses ($2,864,571.00) Current Available Balance in SHS Building Project - Local $1,244,547.00 Current Balance in SHS Building Project - Local $1,244,547.00 Add-on for FY 20 from Above $529,805.46 Pending New Balance Available for SHS Renovations $1,774,352.46 Salem City Schools 20-21 CIP Requests for Meals Tax Usage 10/13/2020 Attachment C Cafeteria fund balance at 6/30/2020 - UNAUDITED 723,142.77$ Less: amount to be held for approximately 3 months expenditures in Unassigned Fund Balance (500,000.00) Available for FY 21 projects/equipment needs/construction 223,142.77$ Name of Project Notes Estimated Cost Dishwasher and garbage disposal at SHS $15,000 Double Stack Oven at East $9,000 Buffet Line at ALMS $5,500 Smallwares $1,500 Re-do Flooring in Café Area at SHS $20,000 Digital Signage at Café Front Area at SHS $5,000 Re-do Cafeteria Floors at West $25,000 Total $81,000 (Over)/Under Budget $142,142.77 Salem City Schools 20-21 CIP Requests for Cafeteria Fund Balance Usage October 2020 School Board Meeting Inflation factor 1.03 TBD=Date To Be Determined YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TBD FY 2022-2027 Comments WHERE THE FUNDING WILL COME FROM: Bond Funds $27,000,000 $0 $0 $0 $0 $0 $27,000,000 Adjusted to reflect actual Bond Issue City Funding $1,395,760 $0 $0 $0 $0 $0 $1,395,760 Adjusted to reflect actual City transfer Schools Funding $2,713,358 $0 $0 $0 $0 $0 $2,713,358 Adjusted to reflect actual funds available for project State Construction Funds $0 Capital Reserve Funds Available Now $0 Future Capital Reserve Funds (below)$1,504,165 $1,894,140 $3,460,888 $1,781,911 $1,214,118 $997,142 $10,852,364 Other Funding Already Appropriated $0 Cafeteria Fund Balance $19,571 $20,158 $20,763 $21,386 $22,028 $22,689 $126,595 $32,632,854 $1,914,298 $3,481,651 $1,803,297 $1,236,146 $1,019,831 $42,088,077 $42,088,077 WHERE THE FUNDING WILL BE SPENT: YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total Category 1: Recurring Projects FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TBD FY 2022-2027 General System-Wide Roof Replacement on Regular Schedule (West first on list - installation in 1994)$380,000 FCR $300,000 FCR $309,000 FCR $318,270 FCR $327,818 FCR $337,653 FCR $1,972,741 Two School Buses Annually $260,000 FCR $267,800 FCR $275,834 FCR $284,109 FCR $292,632 FCR $301,411 FCR $1,681,786 School Technology- Infrastructure $30,000 FCR $30,000 FCR $60,000 Blade Servers used to store School data School Technology- Computer Replacement $278,689 FCR $287,050 FCR $295,662 FCR $304,532 FCR $313,668 FCR $323,078 FCR $1,802,679 On-going replacements School Technology- General - Other Computer/Smart Board Replacement $100,000 FCR $100,000 FCR $200,000 Cafeteria/Kitchen Equipment Replacement $19,571 FCR $20,158 FCR $20,763 FCR $21,386 FCR $22,028 FCR $22,689 FCR $126,595 On-going replacements Division Vehicle Replacement $35,000 FCR $35,000 FCR $70,000 Category 2: Future standalone projects HVAC Control Updates - Carver, then ALMS **$75,000 FCR $75,000 Replacement of Fan Coil Units at West **$300,000 FCR $300,000 East Salem Air Handler Replacement $54,000 FCR $54,000 Band Instrument Replacement **$60,000 FCR $60,000 Professional Development Room at AIIMS **$20,000 FCR $20,000 AIIMS Phase II **$400,000 FCR $400,000 Carpet: Central Office- new flooring, asbestos abatement Phase II**$35,000 FCR $35,000 Salem City Schools 10/13/2020 Six Year Capital Improvement Plan (CIP) for FY 2022-2027 Attachment D October 2020 School Board Meeting Inflation factor 1.03 TBD=Date To Be Determined YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TBD FY 2022-2027 Comments Salem City Schools 10/13/2020 Six Year Capital Improvement Plan (CIP) for FY 2022-2027 Attachment D GPS for Buses **$50,000 FCR $50,000 Calculator Replacement at Secondary levels $20,000 FCR $20,000 Reseal Tennis Courts at SHS $10,000 FCR $10,000 Repave Tennis Courts at SHS $113,290 FCR $113,290 Grand Piano & Risers at SHS **$28,000 FCR $28,000 Lockers in PE locker rooms at ALMS **$75,000 FCR $75,000 Half Wall & Various renovations of interior at AIIMS **$11,000 FCR $11,000 New Basketball Goals at ALMS Main Gym $20,000 FCR $20,000 Rider Floor Scrubbers $16,000 FCR $16,000 Scoreboard @ Carver **$15,000 FCR $15,000 Gym Projector for PE at East **$20,000 FCR $20,000 East Salem Playground Play Set Replacement **$50,000 FCR $50,000 Renovate Art Room at West $20,000 FCR $20,000 Update Car Drop Off Area at West $26,000 FCR $26,000 Tormach PCNC 100 Package for CTE Program $28,476 FCR $28,476 Haas VF-2 CNC Package $47,000 FCR $47,000 NEW: Digital Sign for Announcements at Carver **$15,000 FCR $15,000 NEW: Repair Front Steps at Carver $12,000 FCR $12,000 NEW: Transportation Office Interior Renovations $19,000 FCR $19,000 NEW: Paint Auto Tech, Auto body and Welding Shops at SHS $60,000 FCR $60,000 NEW: Pave Walking Area at West $30,000 FCR $30,000 NEW: Replace Air Cooled Chillers (2) at Central $120,000 FCR $125,000 FCR $245,000 NEW: Replace 2 Split System units @ West Salem Gym $125,000 FCR $125,000 NEW: Replace Boilers at West Salem $150,000 FCR $150,000 NEW: Replace Makeup Air for AHU #4 at ALMS $100,000 FCR $100,000 NEW: Upsize AHU in Section D at ALMS $10,000 FCR $90,000 FCR $100,000 NEW: Replace Package unit (office) at ALMS $80,000 FCR $80,000 NEW: Replace Cooling Tower at ALMS $75,000 FCR $75,000 October 2020 School Board Meeting Inflation factor 1.03 TBD=Date To Be Determined YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 Total FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 TBD FY 2022-2027 Comments Salem City Schools 10/13/2020 Six Year Capital Improvement Plan (CIP) for FY 2022-2027 Attachment D NEW: Replace Elevator Hydraulic Unit at ALMS $19,000 FCR $19,000 NEW: Replace Boilers at Carver $200,000 FCR $200,000 NEW: Replace Makeup Air units (3) at ALMS $100,000 FCR $100,000 Category 3: Future Projects which might become part of a school-wide renovation None $0 Category 4: School- Wide Renovations TBD Salem High School Multi-Phase Renovation (Timeline, cost and phasing to be based on upcoming concept plans and funding availability)$27,000,000 BD $27,000,000 Original cost of $53,000,000 is based on the 2006 Facility Study. Escalated price as of CIP time Oct 2016 was $39,825,702 City Funding $1,395,760 $1,395,760 School Funding $2,713,358 $2,713,358 Category 5: Partial School Renovations West Salem Elementary School Improvements $0 BD $0 (1) East Salem Elementary School Improvements $0 BD $0 G W Carver Elementary School Improvements $0 BD $0 Facility Needs Assessment $100,000 FCR $100,000 Salem High School Fieldhouse Renovation $2,141,392 FCR $2,141,392 Totals $32,632,854 $1,914,298 $3,481,651 $1,803,297 $1,236,146 $1,019,831 $0 $42,088,077 Cross footing $42,088,077 Notes: All items in BOLD ITALICS have been inflation adjusted based on School Board guidance in prior years (by 3%) ** = Formal quotes needed; internal estimates used for illustration/planning purposes Legend:FCR=Future Capital Reserve BD = Bond Issues by City CR=Capital Reserve (1) Classroom improvements were completed in 2009 and 2010 and future improvements to other areas such as cafeteria, kitchen, libraries and offices will need to have revised cost estimates prepared at a future date AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: October 26, 2020 AGENDA ITEM: Request to adjust the Civic Center Operating Budget. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: When the fiscal year 2021 budget for the Salem Civic Center was adopted, staff was hoping to schedule a shorter version of the Fair in the fall and budgeted revenue and expenses based on this plan. However, the event could not be held. The operating budget needs to be adjusted for this cancellation. In addition, additional funding of $41,000 is needed for the Civic Center boiler replacement project. Funding has been transferred from the General Fund to cover the additional cost. FISCAL IMPACT: The Civic Center operating budget needs to be adjusted for the cancellation of the Fair and for the additional transfer from the General Fund. STAFF RECOMMENDATION: City staff requests Council to make the attached adjustments to Fair revenue and expenses since the shorter version of the event did not happen. In addition, staff recommends increasing the Transfer from General Fund revenue account, 53-053-0040- 44716 by $41,000 and the Building Improvements expense account, 53-053-0041-58009 by $41,000. Item # 4J Date: October 26, 2020 Budget Performance Report G/L Account Number Account Description Adopted Budget Adjustment Needed Revised Budget 53-053-0040-44731 Carnival Rides-2020 Fair 155,000$ (155,000)$ -$ 53-053-0040-44732 Carnival Concessions-2020 Fair 31,500 (31,500) - 53-053-0040-44733 Independent Concessions-2020 Fair 15,000 (5,887) 9,113.00 53-053-0040-44734 Entertainment Support-2020 Fair 8,000 (8,000) - 53-053-0040-44735 Security Support-2020 Fair 15,000 (15,000) - 53-053-0040-44736 Advertising Support-2020 Fair 5,000 (5,000) - 53-053-0040-44738 Sponsorships-2020 Fair 12,500 (12,500) - 53-053-0040-44739 Camping-2020 Fair 15,000 (15,000) - 53-053-0040-44740 Sampling-2020 Fair 10,000 (10,000) - 53-053-0041-55906 Security - 2020 Fair 15,000 (15,000) - 53-053-0041-55907 Police - 2020 Fair 43,000 (43,000) - 53-053-0041-55908 Advertising - 2020 Fair 40,000 (40,000) - 53-053-0041-55909 Equipment Rental - 2020 Fair 39,000 (39,000) - 53-053-0041-55910 Competitive Exhibits - 2020 Fair 6,000 (6,000) - 53-053-0041-55911 Entertainment - 2020 Fair 45,000 (45,000) - 53-053-0041-55912 Printing and Signage - 2020 Fair 4,735 (4,735) - 53-053-0041-55913 Dues Travel and Registration - 2020 Fair 6,000 - 6,000.00 53-053-0041-55914 Miscellaneous - 2020 Fair 20,000 (20,000) - 53-053-0041-51300 Part-Time Salaries 160,000 (45,152) 114,848.00 10/23/2020 12:16 PM PageNum: 1 Item # 4KDate: October 26, 2020