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Home My WebLink About10/12/2020 - City Council - Agenda -RegularCi ty Council Meeting A G E N D A Monday, October 12, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Citizens' Comments C omments from the public, limited to five minutes, on matters not on the regular meeting agenda. (Name, address, and topic are required.) B.Minutes C onsider acceptance of the minutes from the September 28, 2020, regular meeting. 4.Old Business 5.New Business A.Salem City School Board Hold a public hearing and receive views of citizens and candidates regarding the appointment to fill the expiring term for David Preston (as advertised in the October 1, 2020, issue of the Salem Times Register.) B.630 Union Street Authorize the City Manager to execute the agreement for the sale of a parcel known as 630 Union Street, Salem, Virginia, Tax Map #160-11-2, consisting of 1.4032 acres. (Public hearing was held on November 14, 2016.) C .Appropriation of F unds C onsider request to accept and appropriate State Homeland Security Program Grants. Audit - Finance C ommittee D.Appropriation of F unds C onsider request to accept and appropriate the Coronavirus Emergency Supplemental Funding Grant. Audit - Finance C ommittee E.Approv al of Budget Transfer for C ARE S Act F unding C onsider request to transfer budget for C A RES Act Funding. Audit - Finance C ommittee F.Amendment to Administrativ e 2020 Calendar C onsider request to amend the C ity of Salem 2020 Administrative Calendar. 6.Adjournment Audi t F i nance Commi ttee M eeti ng, 8:00 a.m., Ci ty M anager's Conference Room City Council Meeting MINUTES Monday, September 28, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present all the members to wit: Renee F. Turk, Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager; Rosemarie B. Jordan, Director of Finance; Charles E. VanAllman, Jr., Community Development Director; Mike Stevens, Communications Director; and Judy L. Hough, Deputy City Clerk. 2.Pledge of Allegiance 3.Consent Agenda A.Minutes Consider acceptance of the minutes from the September 14, 2020, regular meeting. Accepted B.Financial Report Consider the acceptance of the Statement of Revenues and Expenditures for the two months ending August 2020. Received 4.New Business A.Salem City School Board Consider setting date for public hearing in accordance with Section 22.1-29.1 of the Code of Virginia, 1950 as amended, regarding the expiration of term for David Preston. (Suggest date of October 12, 2020) AMENDED Randy Foley motioned to set a public hearing date of October 12, 2020, to receive candidates for the expiration of term for David Preston on the Salem City School Board. William Jones seconded the motion. Item # 3BDate: October 12, 2020 Ayes: Foley, J ones, Saunders, Turk, Wallace B.Resolution of Support Consider adopting Resolution 1389 in support of a grant applications for the Smart Scale Program. Mr. VanAllman noted that this is a standard resolution that agencies such as the Virginia Department of Transportation (VD O T ) require when the C ity applies for a specific grant. T his one is a Smart Scale Grant which is done every two years. He further discussed the Smart Scale funding program. He noted there are four projects. Two of those projects are downtown plans, finishing up C ollege Avenue south of the current project and finishing the small section from White Oak Alley east to Market Street. T he third one is finishing up the Roanoke River Greenway basically from Rotary Park down to the section that was completed on Cook Drive. T he last project, which has been discussed for years, is the Apperson Drive (Route 11) and Orchard Drive intersection. Staff has spoken to VD O T engineers and asked them to help us determine what can be done at this intersection. He again noted that we are not obligated to these projects, and the Smart Scale Program is 100% grant funded so we do not have to match the monies we receive. Also, this is not to determine if these will be local projects administered by the City or if we allow VD O T to administer them. He noted that there are advantages to both methods. T here was further discussion regarding the Apperson Drive and Orchard Drive intersection. Randy Foley motioned to adopt Resolution 1389 in support of grant applications for the Smart Scale Program. William J ones seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace C .Boards and Commissions Consider appointments to various Boards and Commissions. Mayor Turk noted that the Boards and C ommissions vacancies are listed on the C ity's website. T here is a vacancy with a candidate for the Roanoke Valley- Alleghany Regional C ommission. Mrs. Denise "Dee" King has applied for this position. She noted there are other vacancies available, and she went over the list of positions. Renee Turk motioned to appoint Denise P. King to the vacant seat on the Roanoke Valley-Alleghany Regional Commission for a three-year term ending J une 30, 2023; and to appoint Rob Light, Assistant City Manager, to the following positions: Clerk of C ouncil, Deputy Executive Secretary of the Salem Planning Commission, and alternate member of the Roanoke Valley Broadband Authority. Randy Foley seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace 5.Adjournment T he meeting was adjourned at 6:38 p.m. Item # 5A October 12, 2020 Joshua Martin-Vincent Kier 209 Emmett Ave Salem, VA 24153 (540) 632-6034; joshuam.vkier@gmail.com Objective To aid the city I call home, Salem, in the position I am most needed utilizing my professional experience and personal strengths. Education Hollins University, Roanoke, VA September 2019 to December 2020 ●Masters of Arts, Teaching & learning Overall GPA: 4.0 Roanoke College, Salem, VA May 2013 ●Bachelor of Arts, English; Minor in Education with licensure program. Overall GPA: 3.657, Dean’s List Teaching Experience English Teacher, North Cross School, Roanoke, VA 2015-present ●Teach ~50 sophomores American Literature survey in a schedule alternating between three- seven period days and two- 75 minute block days. Develop novel, poetry, non-fiction, a Shakespearean drama, and writing units. Major units on East of Eden, The Adventures of Huckleberry Finn, Macbeth, Invisible Man, and selected short stories and poetry. ●Teach ~18 seniors Thematic Literature in a schedule alternating between three- seven period days and two- 75 minute block days. Develop two unique thematic courses of study, a Shakespearean drama, as well as prepare seniors for the rigors of a college classroom setting. Each theme involves short fiction, long works, poetry, and how to consume the news. Major units on Fairy Tales, Antigone, Running in the Family, Ourika, and The Age of Innocence. English Teacher, Jefferson Forest High School, Forest, VA 2013-2015 ●Taught ~75 Pre-AP 9th grade students in a six period schedule. Collaboratively planned with AP Vertical Team to implement AP curriculum and necessary vocabulary, comprehension, and writing skills. Developed units on major works including The Odyssey, Anthem, and Great Expectations, the writing process, prose/poetry analysis, rhetorical argument, and synthesis composition. ●Taught ~45 general level 11th grade students. Prepared students for End of Course Reading and Writing Standard of Learning tests through study of American literature, grammar, and persuasive writing. Taught survey of major periods of American literature through excerpts and full works. Related Experience/Leadership Finance Stewardship Committee, Salem Baptist Church, Salem VA 2018-present ●I am a deacon representative on a committee running a small, half-million dollar budget annually alongside setting priorities for spending and large purchases. New Faculty Support, North Cross School, Roanoke, VA 2018 ●Initiating a program to support new faculty hires at North Cross School with support of senior staff and teachers from each division. Deacon, Salem Baptist Church, Salem, VA 2017-present ●I attend meetings to attend to the physical needs, spiritual welfare, and unity of a congregation I have been a part of since I was 16 and an attendee four years prior. Summer Programs, North Cross School, Roanoke, VA 2017-present ●Design and deliver instruction for ~20 international students from North Cross School-Shanghai (Xinhe Campus). Create and implement a three-week, American Literature survey introducing students to the rigors of reading at a Western University humanities course. ●Design and deliver instruction for ~20 international students from North Cross School-Shanghai (Xinhe Campus). Create and deliver a three-week, Shakespeare course introducing students to Elizabethan drama, Shakespearean sonnets, and the rigors of composition in a Western University humanities course. Symposium Director, North Cross School, Roanoke, VA 2016-present ●Plan, schedule, and implement a day-long enrichment event for 200+ 8th-12th grade students. Invite local business leaders, professionals, and artists to campus for a keynote address or forty minute break-out sessions to share their passion and experience with students. Organize logistics, including locations and schedules for presenters and students. Facilitate relationships between North Cross School and community leaders and organizations. Calliope, North Cross School, Roanoke, VA 2016-present ● Faculty advisor for student-led literary magazine. Coordinating the senior editing staff in procuring submissions, editing creative writing, planning layouts, and submitting final copy for publication. Honor Council, North Cross School, Roanoke, VA 2015-2017 ●Faculty representative of student-led honor council. Helped support discussion and deliberation by students regarding individual honor offenses of their peers. Account Executive, Scott Insurance, Roanoke, VA 2008-2009 ●Primarily training to become a Property & Casualty account executive to handle middle-market companies’ insurance needs. Sales Representative, Rick Woodson Honda, Roanoke, VA 2007-2008 ●Cold calling, generating marketing material, and handling on-site walk-ins on a rotation basis among fellow salespeople to sell new and used cars. City of Salem Boards & Commissions Application Form Completing this form is one way to indicate your interest in being considered for appointment to some of the Boards and Commissions for the City of Salem. Only City residents will be considered for service on a Board or Commission. All appointments and re-appointments remain at the discretion of City Council. Please complete and either mail this form to: City of Salem, Attention: Judy Hough, 114 North Broad Street, Salem, Virginia 24153; email to jhough@salemva.gov or FAX to (540) 375-4048. Any questions please call the office at 540-375-3016. List a maximum of three (3) Boards, Commissions, Committees or Authorities on which you are interested in serving. 1. 2. 3. Mr. Mrs. Name: Date: ____________ Ms. Home Address: (Zip) Occupation: ________________________________ Employed by: ______________________________________ Home Phone No.: Business Phone No. Fax No. E-Mail: Do you live in the City of Salem? Yes ! No ! Are you currently a member of a City Board, Commission, Committee or Authority? Yes ! No ! If yes, please list: What talent(s) and/or experience can you bring to the Board(s)? What do you feel you can contribute to the Board(s) and to the community that may not be evident from information already on this form? Please use this space for any additional information you would like to provide: A resume or separate sheet with additional information may be included. Attendance requirements: City Council requires appointees to attend at least 75% of the yearly committee meetings. Absences may be excused because of personal illness or serious illness of members of the immediate family, death of a family member, unscheduled or unforeseen business trips, and emergency work assignments only. All other absences are recorded as unexcused. In light of the above, will you be able to attend at least 75% of the regular meetings of the boards to which you may be appointed? Yes ! No ! School Board of the City of Salem X Robin Ott 9/29/2020 40 Corbett St Salem, VA 24153 Professor Virginia Tech 540-986-6566 540-231-7195 robin_ott@ymail.com X X X My two children recently graduated from Salem High School. after growing up in the Salem City Schools. Because of this direct experience, I have a deeper understanding of the strengths and weaknesses of the school system. Additionally, I am a higher education professor with a recent graduate certificate in Engineering Education. These combined experiences give me better insight into current educational research and philosophies than any of the current/ other candidates. I believe my contributions will be bringing fresh eyes and new ideas to the Board. I appreciate robust conversation, have experience working on teams with varied viewpoints, and feel confident speaking my voice. ROBIN OTT 40 Corbett St. Salem, VA 24153 (540) 986-6566 robin_ott@ymail.com WORK HISTORY Virginia Tech May 2015 – Present Associate Professor of Practice, Mechanical Engineering Department & Senior Design Coordinator  Sole teacher for the ME4015 & ME4016, required two semester senior design course  Teach >400 senior mechanical engineering students in 50 different projects over a two semester design program  Develop new curriculum regarding design education and job preparedness  Recruit, and manage relationships with, industry leaders who sponsor senior design project teams  Raise funding for senior design projects from industry sponsors ($250K for AY 2019 -2020)  Assist student teams and industry sponsors evaluate new designs for commercialization  Research and publications in the area of student transition to work after graduation Intrexon Corporation June 2011 – March 2015 Senior Director, Project Management  Oversaw the operations of the UltraVector Division, reporting to the Vice President  Developed budgets for capital expenditures, consumables and salaries  Lead projects for launching new scientific protocols in the lab  Introduced lean manufacturing principles to laboratory  Mentored younger managers Advance Auto Parts May 2010 – June 2011 Project Manager – Factory Direct Order eCommerce Integration  Lead Business, eComm and IT teams in converting 128 FDO Suppliers to AAP’s eCommerce site  Developed Business Requirements for 8 phases of the project  Suggested in-house solution to replace a failed third party relationship  Achieved 170k SKUs online in 5 months  eComm sales for FDO parts grew from zero to $86k/week ($4.5 MM assuming a flat run rate)  Documented process flows for supplier on-boarding Ply Gem (formerly MW Windows) Aug 2008 – Jan 2010 Operations Manager  Responsible for 16 departments including Composite Window & Door, Entry Door, Vinyl Patio Door, Screens & Fabrication  Managed 150 hourly workers which included hiring, firing and personnel reviews  Managed the following metrics: Safety, Quality, Productivity, 5S, Scrap, Inventory Accuracy, Credit $ Returns  Improved departmental Safety record 67% YOY  Reduced Return Credit $ by 82% YOY  Achieved Quality performance of 97%  Improved departmental Productivity in 15 of 16 departments. Percentage improvements from 3 to 69%  Tripled capacity on key production line  Consolidated Tupelo, MS factory into my department in Rocky Mount Kollmorgen (formerly a Danaher Company) May 1999 - Jul 2008 Project/Program Manager Mar 2007 – Jul 2008  Lead joint design effort between Danaher Motion and a strategic automotive customer to develop AC induction traction motor for large scale hybrid vehicle – annual internal revenue at launch of $8.7 million  Created, maintained and drove 2+ year project schedule in MS Project – goal to launch Q2 2009  Forecasted, tracked & reported capital, material and engineering expenses/budgets of this $60 million project  Guided prototype delivery, material procurement, manufacturing readiness and quality functional groups  Key customer interface from schedule to invoicing to technical issues Materials Manager – Advanced Manufacturing Technology Apr 2004 – Mar 2007  Created, from scratch, Accelerated Product Development processes related to Supply Chain development for Global Kollmorgen Motors ($350 million) including prototyping qualification, contract negotiation, material presentation and training of receiving teams  Developed a team of Buyer, Planner & Purchasing Engineers to launch more than $22 million of new products  Evaluated, audited & qualified international suppliers (China, Hong Kong, UK, Germany, Spain, Sweden, Mexico)  Worked with Global Accounting Review Board to create custom Oracle reports for tracking material budget Danaher Business Systems (DBS) Manager Jan 2004 – Apr 2004  Managed Kaizen Funnel, organized & facilitated kaizens, tracked sustainment  Master Black Belt in Standard Work and also 5S  Certified instructor of Training and Facilitation Techniques for Instructors (TFTI – formerly known as Train the Trainer) Coordinator – Cardline Electronics Dec 2002 – Jan 2004  Implemented Standard Work & One Piece Flow  Reduced production backlog from $400,000 to < $10,000  Improved On-Time-Delivery from 84% to 94%  Improved Productivity by 125% while reducing head count by 29%  Reduced lead time for completed PCBAs from 5 days to < 1 day  Supervised team of ~25 direct labor associates including hiring, firing and personnel reviews  Developed Personnel Performance Tracking Database Supplier Quality Engineer Jan 2001 – Dec 2002  Reduced Supplier DPM by 50% in 2001 and again in 2002  Aided suppliers in responding with effective Corrective Action plans  Implemented Part Qualification Process (including training Buyers and Engineers)  Wrote and implemented Supplier Quality Manual  Established process for Supplier Deviation Requests Coordinator – Motor Assembly May 2000 – Dec 2000  Implemented Standard Work and One Piece Flow  Achieved significant reduction in production backlog – from $800,000 to < $100,000  Supervised team of 15 direct labor associates including hiring, firing and personnel reviews Project Engineer May 1999 – May 2000  Managed launch of GoldLine Direct Drive Rotary (DDR) product line  Assisted customers in choosing specialized bearings and grease for non -standard applications  Oversaw design changes to meet UL requirements PTC (formerly Parametric Technology Corporation) Dec 1996 - May 1999 Senior Application Engineer  Provided engineering product design consulting for hundreds of companies in Virginia and Maryland  Performed structural, thermal, vibration & motion analysis on customer designs using Pro/MECHANICA  Conducted Process Assessments of customer engineering departments and developed improvement plans accordingly  Delivered high level customized Pro/ENGINEER demonstrations EDUCATION B.S. Mechanical Engineering Virginia Tech 1995 Principles of Effective Teaching – Certificate Virginia Tech Center for Excellence in Teaching and Learning 2018 Graduate Certification in Engineering Education Virginia Tech 2020 PUBLICATIONS/POSTERS/PRESENTATIONS/WORKSHOPS Peer Reviewed Journals:  Ford, J., Paretti, M., Kotys-Schwartz, D., Howe, S., Gewirtz, C., Deters, J., Chowdhury, T., Ott, R., Alvarez, N., Knight, D., Hernandez, C., Rosenbauer, L., Kary, A., and Giardine, F. (in press, expected late 2019/early 2020) Transitioning from Capstone Design Courses to Workplaces: A Study of New Engineers’ First Three Months, International Journal of Engineering Education. Peer Reviewed Conference Papers and Presentations:  Howe, S., & Ott, R., & Paretti, M. C., & Hernandez, C., & Deters, J., & Gewirtz, C., & Giardine, F., & Kary, A. (2019, June), Women's Experiences in the Transition from Capstone Design Courses to Engineering Workplaces. Paper presented at 2019 ASEE Annual Conference & Exposition , Tampa, Florida. https://peer.asee.org/33566  Paretti, M. C., Kotys-Schwartz, D., Ford, J., Howe, S., Ott, R. (2019, May). Process M atter(s): Leveraging the Design Process to Build Self-Directed Learning. Paper presented at the 2019 Clive L. Dym Mudd Design Workshop.  Exploring Communities of Practice and Achievement of Learning Outcomes in Humanitarian Engineering Senior Design Projects. Capstone Design Conference, Rochester, New York. Gewirtz, C., Taylor, A.R., Ott, R.S. (2018). Paper and poster session. CONFERENCES ATTENDED Capstone Design Conference Columbus, OH June 2016 Capstone Design Conference Rochester, NY June 2018 Clive L. Dym Mudd Design Workshop Claremont, CA June 2019 American Society of Engineering Education Tampa, FL June 2019 PURCHASE AGREEMENT This Agreement for Purchase and Sale of Real Property ("Agreement"), is made this ___ day of ____ , 2019, by and between City of Salem, Virginia (" ell r ') and Union Street Plaza, LLC ("Purchaser"). W I TN E S S E T H: Seller is the sole owner in fee simple of certain unimproved real property designated as Lot A, 630 Union Street, designated as Tax Map #160-11-2, containing 1.4032 acres, more or less, located in the City of Salem, Virginia. Seller is desirous of selling the said real property unto the Purchaser, and Purchaser is desirous of purchasing said property; and now, therefore, FOR and in consideration of Ten Dollars ($10.00) cash in hand paid by Purchaser to Seller, receipt of which is hereby acknowledged, and the mutual promises hereafter set forth and other good and valuable consideration, the receipt and sufficiency of which is also hereby acknowledged, the parties hereto, intending to be fully and legally bound, hereby agrees as follows: 1.DEFINITI ONS. As used in this Agreement unless the context otherwise requires or it is otherwise herein expressly provided, the following terms shall have the following meanmgs: 'Dep sit" shall mean Five Thousand and 00/100 Dollars ($5,000.00) m the form hereafter described deposited with the Seller. "Effective Date" shall mean the date of the last signature of a party hereto. "Property' shall mean the lot or parcel of land as the same is described hereinabove. The Property shall also include all of Seller's right, title and interest in and to all inchoate rights, easements, appurtenances, and unpaid award in respect of any street, road, alley, sidewalk or parking area in front of the Property, and in and to any unpaid award for damage by reason of any change in the grade of any such street, road, alley, sidewalk or parking area. "Purchaser" shall mean Union Street Plaza, LLC, with an address at: "Purchase Price" shall mean $100,000.00 cash. "Seller" shall mean City of Salem, Virginia, with an address at P.O . Box 869, Salem, (00179543-l} Item 5 B October 12, 2020 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 12, 2020 Request to accept and appropriate State Homeland Security Program Grants (SHSP). Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has been awarded two State Homeland Security Grants totaling $121,850. The SHSP Response Equipment grant funding of $45,850 will be used to purchase foam equipment at a cost of $17,910 and the remaining $27,940 will be used to provide foam training for Fire Department personnel. The SHSP Special Ops Swift-Water/Flood Rescue Team grant funding of $76,000 will be used to purchase swift water rescue equipment. No local match is required for either grant. FISCAL IMPACT: The grants totaling $121 ,850 will be used to help cover the cost of equipment not currently in the budget. STAFF RECOMMENDATION: Staff recommends accepting the State Homeland Security Program grants and appropriating $121,850 in federal grant revenue to account 10-032-0100-48530 and $121 ,850 to federal grant expenditure account, 10-032-3210-55858 for the purpose stated above. 1 Item 5C 10-12-20 Budget Entry Date GL Account Account Name lncrease/ (Decrease) L0 I 72/ 2020 10-032-0100-48s30 10 / 12 I ZO2O 10-03 2- 3 2 10- ss8s8 Fire Federal Grants Reven ue Fire Federal Grants r.21,850 121,850 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: AGENDA ITEM: SUBMITTED BY: October 12, 2020 Request to accept and appropriate the Coronavirus Emergency Supplemental Funding Grant. Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has been awarded $10,000 in federal Coronavirus Emergency Supplemental Funding Grant funds, which will be administered by the Virginia Department of Criminal Justice Services. No local match is required. The Police Department will use grant funds to purchase the One Solution Police 2 Citizen software program, which will allow citizens to submit non-emergency police reports. Having this program available will help the department better serve the community by allowing easier access for citizens to check the status of their reports, freeing up officers to respond to emergency calls for service and provide a safer, healthier way for officers to interact with victim and complainants while still providing investigative assistance. This software will provide an alternative for routine customer service that reduces officers' risk of exposure to coronavirus for non-emergency calls for service. FISCAL IMPACT: The $10,000 grant will be used to purchase software not included in the operating budget. STAFF RECOMMENDATION: Staff recommends accepting the Coronavirus Emergency Supplemental Funding grant and appropriating $10,000 in federal grant revenue to account 10-030-0100-48533 and $10,000 to federal grant expenditure account, 10-030-3110-55879 for the purpose state above. 1 I Item 5D October 20, 2020 Budget Entry Date GL Account Account Name lncrease/ (Decrease) LO / 72/ 2O2O 10-030-0100-48s33 LO / 121 2O2O 10-030-31 10-5s879 Police Federal Grants Revenue Police FederalGrants 10,000 10,000 Description Appropriate CESF grant funds per lO/L2 council action Appropriate CESF grant funds pet LO/LZ council action Item 5E October 12, 2020