HomeMy WebLinkAbout9/28/2020 - City Council - Agenda -RegularCi ty Council Meeting
A G E N D A
Monday, September 28, 2020, 6:30 PM
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153
1.C all to Order
2.Pledge of Allegiance
3.C onsent Agenda
A.Minutes
C onsider acceptance of the minutes from the September 14, 2020, regular meeting.
B.F inancial Report
C onsider the acceptance of the Statement of Revenues and Expenditures for the two months ending
August 2020.
4.New Business
A.Salem City School Board
C onsider setting date for public hearing in accordance with Section 22.1-29.1 of the C ode of
Virginia, 1950 as amended, regarding the expiration of term for David Preston. (Suggest date of
October 12, 2020) AME N D E D
B.Resolution of Support
C onsider adopting Resolution 1389 in support of a grant applications for the Smart Scale Program.
C .B oards and Commissions
C onsider appointments to various Boards and Commissions.
5.Adjournment
Audit - Finance Committee Meeting for Monday, S eptember 28, 2020 is canceled.
City Council Meeting
MINUTES
Monday, September 14, 2020, 6:30 PM
Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia
24153
1.Call to Order
A regular meeting of the Council of the City of Salem, Virginia, was called to order
at 6:30 p.m., there being present all the members to wit: Renee F. Turk, Mayor,
James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley,
William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding;
together with James E. Taliaferro, II, City Manager; Rosemarie B. Jordan, Director
of Finance; Charles E. VanAllman, Jr., Community Development Director; Mike
Stevens, Communications Director; and Judy L. Hough, Deputy City Clerk.
2.Pledge of Allegiance
3.Bid Openings, Awards, Recognitions
A.Geographic Information System Awards
Presentation of the 2019 Governors Technology Award and the 2019 PTI
Technology Solutions Award to Rebekah Craft, Charles Grant, and Patrick
Morton for their work on the NextGen 911 PSAP Data Aggregation and
Sharing project.
Bill Hunter, Roanoke County Communications and Information Technology
Director, and David Wray, Roanoke County GIS Manager, discussed the awards to
be presented: the 2019 Governors Technology Award and the 2019 PTI Technology
Solutions Award.
Patrick Morton, Technology Systems Director; Rebekah Craft, Telecommunications
Manager; and Charles Grant, GIS Manager, were in attendance to accept the awards
on behalf of the City.
City Council thanked Mr. Hunter and Mr. Wray for the presentation and also
thanked staff members for their hard work that went into the NextGen 9-1-1 project
and also, for everything they do for the City.
4.Consent Agenda
A.Work Session
Item # 3ADate: September 28, 2020
Hold a work session to discuss City C ouncil's upcoming Retreat.
C ouncil held a work session to discuss their upcoming retreat or workshop to be
held in October. Mayor Turk noted that C ouncil has been discussing coming
together as a group with the C ity Manager and the Assistant C ity Manager. T here
was some discussion regarding the content for the retreat or work session and also
when the work session should take place since the new Assistant C ity Manager, Rob
Light, will just be starting on September 21st. It was noted that the proposed date of
the work session would be October 28th, and Mr. Light would be with the C ity for
approximately six weeks at that time. Council asked Mr. Light if he wanted to
comment regarding the timeline for the work session/retreat. Council welcomed Mr.
Light to the meeting. Mr. Light noted that both sides are valid arguments, and he
believes it is going to be an organic process which we can build on. So if Council
would like to go ahead and start that process, then he is comfortable proceeding
however C ouncil and Mr. Taliaferro would like. Council further discussed the
proposed retreat with no action being taken at this meeting.
B.Citizens' Comments
Comments from the public, limited to five minutes, on matters not on the regular
meeting agenda. (Name, address, and topic are required.)
T here were no citizens to speak at this meeting of C ouncil.
C .Minutes
Consider acceptance of the minutes from the August 24, 2020, regular meeting.
Accepted as presented
5.Old Business
A.Amendment to the Zoning Ordinance
Consider ordinance on second reading rezoning the property of Edward Andrew
Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property
owner, and Boone T homas, applicant, located at 201 Northern Trail (Tax Map # 10-
1-1.1) from RSF Residential Single Family District w/conditions to RSF
Residential Single Family District w/amended conditions. (Approved on first
reading at the August 24, 2020, meeting.)
Randy Foley motioned to adopt an ordinance on second reading rezoning the
property of Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew
Riner - Trustee, property owner, and Boone T homas, applicant, located at 201
Northern Trail (Tax Map # 10-1-1.1) from RSF Residential Single Family District
with conditions to RSF Residential Single Family District with amended conditions.
William J ones seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
B.Continuity of Gov ernment Ordinance
Consider an ordinance on second reading to continue temporary changes in certain
deadlines and to modify public meeting and public hearing practices and procedures
to address continuity of operations associated with pandemic disaster. (Adopted on
first reading at the August 24, 2020 meeting.) Supplemental Item
William J ones motioned to adopt an ordinance on second reading to continue
temporary changes in certain deadlines and to modify public meeting and public
hearing practices and procedures to address continuity of operations associated with
pandemic disaster. J ohn Saunders seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
6.New Business
A.Adoption of P olicy - P ost I ssuance Compliance
Consider request to adopt the Post Issuance C ompliance Policy. Audit - Finance
Committee
Vice Mayor Wallace noted the Audit Finance C ommittee met this morning to
discuss this request. Formal written financial policies promote good financial
management, define boundaries, support good bond ratings and promote long-term
and strategic thinking. Adopting financial policies is a recommended best practice
by the Government Finance Officers Association (G FO A). T he Finance
Department has drafted a Post Issuance C ompliance Policy. T his policy has been
reviewed by the C ity’s bond attorney, C hris Kulp, from Hunton Andrews Kurth
LLP. Staff requests that this policy become effective as of the date of its adoption.
T he Committee reviewed the request and recommends adopting the Post Issuance
C ompliance Policy.
J ames Wallace motioned to adopt the Post Issuance C ompliance Policy as
submitted. Randy Foley seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
B.Appropriation of F unds
Consider request to appropriate funding for Downtown Improvements. Audit -
Finance C ommittee
Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this
request. Additional Transportation Alternatives federal funding has been awarded to
the C ity for a portion of the Downtown Improvement project to be used on
streetscape and intersection improvements from the east side of the intersection at
Broad Street and Main Street to the west side of White Oak Alley. T he project is
scheduled to begin construction in September 2020. A dditional federal funding of
$310,734 was added to the project by VD O T in J uly 2020 to meet the construction
needs of the project. T he additional funding requires a 20% local match of $77,684.
T he C ommittee reviewed the request and recommends accepting and appropriating
the funding for the Downtown Improvements project.
J ames Wallace motioned to approve appropriating the funding for the Downtown
Improvements project. J ohn Saunders seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
C .Appropriation of F unds
Hold a public hearing to consider amending the fiscal year 2020-2021 budget to
appropriate C A RES Act funding. Audit - Finance C ommittee - A MEN D ED
Vice Mayor Wallace noted this request was also discussed by the Audit Finance
C ommittee. T he City received C A RES Act funding through the C oronavirus Relief
Fund in the amount of $2,207,415 in fiscal year 2020. Of this amount, $1,475,838
was not expended as of J une 30, 2020 and needs to be re-appropriated to spend in
fiscal year 2021. T he Fire Department received $41,567 in C A RES Act funding in
fiscal year 2020. As of J une 30, 2020, $13,311 was not expended and needs to be
re-appropriated to fiscal year 2021. T he C ity received an additional allocation of
$2,207,415 in August 2020, which needs to be appropriated. T he C ommittee
reviewed the request and recommends holding the public hearing and appropriating
C A RES Act funding for the 2020-21 budget as described above and also, to
appropriate $500,000 to the Economic Development Authority of City of Salem.
Mr. Taliaferro noted with the additional $2.2 million dollars in funding this is more
than a one percent change in the General Fund budget and state law requires us to
hold a public hearing prior voting on this item.
Mayor Turk opened the public hearing and asked if there was anyone to speak on
this matter. T here was no response and the public hearing was closed.
Vice Mayor Wallace noted that there were a lot of Salem businesses who applied
for the C A RES Act funding, and the C ity ran out of money. So now we have
appropriated another $500,000 to the Economic Development Authority to be used
for this purpose so we can take care of more businesses.
J ames Wallace motioned to approve the appropriation of the C A RES Act funding
as presented and also to appropriate $500,000 to the Salem Economic Development
Authority. Randy Foley seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
D.Appropriation of F unds
Consider request to amend the School Grant Fund budget as approved by the
School Board on September 8, 2020. Audit - Finance Committee
Vice Mayor Wallace stated this request was also discussed by the A udit Finance
C ommittee. T he School Grant Fund budget was amended for fiscal year 2020-2021
by the School Board at their meeting on September 8, 2020. T he Board amended
the G rant Fund to increase revenues and expenditures by $759,725. A memo from
the Schools covered the appropriation changes. T he C ommittee reviewed the
request and recommends appropriating $759,725 to the Grant Fund budget.
J ames Wallace motioned to approve the School Board's appropriation changes of
$759,725 to the School Grant Fund budget. Randy Foley seconded the motion.
Ayes: Foley, J ones, Saunders, Turk, Wallace
7.Adjournment
Mr. Taliaferro noted with the additional C A RES Act funding Council appropriated
this evening the C ity has the opportunity to award hazard duty pay for public safety
employees as well as having funds available for other City employees. From a
budget perspective a $2,000 hazard duty pay bonus is possible with the C A RES
funds. Also, there is a balance left from the fiscal year 2020 budget that would
support a $1,000 bonus for full-time employees. Further, there are additional funds
that we could make this a net bonus for hazard duty and for full-time employees so
that they actually receive close to $2,000 and $1,000. If Council would like to act
on this tonight, staff can put the final numbers together.
J ohn Saunders moved to approve awarding hazard duty pay bonus of net $2,000 for
public safety employees and a net $1,000 bonus for full-time employees; he noted
that staff can decide in the future about the part-time public safety employees.
Mr. Taliaferro noted that he failed to mention there are a lot of part-time public
safety employees, particularly paramedics, who are working with patients that
potentially have the C O VID virus so as part of this request, staff is proposing a
$1,000 bonus for part-time public safety employees. Again, this would be netted out
to $1,000.
Mr. Saunders noted he would like to amend his motion to award a $1,000 net bonus
for part-time public safety employees.
Vice Mayor Wallace noted he would like to offer an amendment to the
amendment. He believes that we need to add another level to this proposal so that
we can better delineate between those full-time employees who are on the front line
interacting with the public daily. He stated these are the employees in the
Treasurers' Office and the Utility Collections Office versus those employees who
are working in an office removed from the public. He feels we should not slight
those employees who are assuming the additional risk.
Mayor Turk asked if we could table the motion. T here was further discussion
regarding when this would need to be acted on and also Vice Mayor Wallace's
amendment to the amended motion. Mr. Taliaferro noted that this will just need to
be acted on before the C A RES Act funding deadline.
Mayor Turk asked if there was a second to Mr. Saunders' amended motion. William
J ones seconded the motion. Mayor Turk asked if there was any further discussion.
Mr. Taliaferro noted from a Robert's Rules of Order perspective if Vice Mayor
Wallace's motion was intended to be a substitute motion to the amended motion, and
if there was a second, then the substitute motion would need to be voted before the
original motion. Vice Mayor Wallace asked if there was a second to his motion.
Mayor Turk noted she did not think there was a second, but that she would second
the motion. She stated she understood Vice Mayor Wallace's thoughts regarding
those employees working directly with the public. T here was additional discussion
regarding Vice Mayor Wallace's amendment to the amended motion. T he roll call
vote stood as follows:
Ayes: Wallace, Turk
Nays: Saunders, J ones, Foley
Mayor Turk noted that the motion failed and Council would need to vote on the
original amended motion by Mr. Saunders. T he roll call vote stood as follows:
Ayes: Saunders, J ones, Foley, Wallace, Turk
T he meeting was adjourned at 7:06 p.m.
Schedule A
Current Year Current Year % of Prior Year
Budget Year to Date Budget Year to Date Variance
Revenues:
Beginning Balance 7-1-20 6,897,260$ - 0%- -$
General Property Taxes 38,989,443 344,845 1%322,346 22,499
Other Local Taxes 19,241,000 954,468 6%1,070,121 (115,653)
Permits and Licenses 324,450 45,919 19%62,059 (16,140)
Fines and Forfeitures 70,000 6,097 8%5,497 600
Revenue from Use of Money and Property 1,412,273 93,920 25%350,418 (256,498)
Charges for Services 3,503,257 289,225 12%402,974 (113,749)
Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- -
Payment in Lieu of Taxes from Water Fund 167,000 14,484 17%28,507 (14,023)
Miscellaneous Revenue 284,496 48,504 57%160,933 (112,429)
Non-Categorical Aid 3,884,907 37,295 1%38,498 (1,203)
Shared Expenses 1,383,069 103,100 7%96,251 6,849
Categorical Aid 8,295,755 2,490,712 3%241,469 2,249,243
Non-Revenue Receipts 7,577 8,578 0%- 8,578
Transfer From Other Funds 335,000 - 0%- -
Total Revenues 87,955,487 4,437,147 5%2,779,073 1,658,074
Expenditures:
General Government 6,988,840 1,461,073 24%1,672,151 (211,078)
Judicial Administration 2,275,284 402,842 17%397,287 5,555
Public Safety 17,774,685 3,104,445 18%3,247,628 (143,183)
Public Works 15,141,042 2,999,945 10%1,472,900 1,527,045
Health and Welfare 5,439,177 336,701 8%438,331 (101,630)
Education 23,068,533 4,605,638 20%4,700,697 (95,059)
Parks, Recreation and Cultural 6,139,144 870,775 18%1,101,108 (230,333)
Community Development 2,616,328 396,829 29%749,498 (352,669)
Non-Departmental 6,236,777 641,431 13%814,018 (172,587)
Contingency 1,256,595 - 0%- -
Contingency for Economic Dev. Opportunities 100,000 - 0%- -
Reserve for Capital 919,082 - 0%- -
Total Expenditures 87,955,487 14,819,679 17%14,593,617 226,062
Revenues Over/(Under) Expenditures -$ (10,382,532)$ (11,814,544)$ 1,432,012$
City of Salem, Virginia
General Fund
Statement of Revenues and Expenditures
For Two Months Ending August 31, 2020
Item # 3BDate: September 28, 2020
Schedule B
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
650,000.00
700,000.00
750,000.00
800,000.00
850,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Sales Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule C
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
300,000.00
350,000.00
400,000.00
450,000.00
500,000.00
550,000.00
600,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Meals Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
Schedule D
-
25,000.00
50,000.00
75,000.00
100,000.00
125,000.00
150,000.00
175,000.00
200,000.00
225,000.00
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
City of Salem
Lodging Tax Summary
For Fiscal Years 2019 -2021
FY 2019 FY 2020 FY 2021
City of Salem, Virginia
Debt Outstanding
For Period Ending August 31, 2020
Schedule E
Balance Principal Balance
7/1/2020 Issuances Payments 8/31/2020
City Debt Outstanding
2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$
2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000
2011 Union First Market Refunding Bonds 1,579,842 - - 1,579,842
2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400
2016B Public Improvement Bonds 850,793 - - 850,793
2019 Public Improvement Bonds 4,859,000 - - 4,859,000
2020 Public Improvement Bonds 2,595,000 - - 2,595,000
2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023
Total City Debt Outstanding 18,714,483 - (89,425) 18,625,058
School Debt Outstanding
2011 Union First Market Refunding Bonds 2,765,158 - - 2,765,158
2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000
2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600
2020 Public Improvement Bonds 23,960,000 - - 23,960,000
Total School Debt Outstanding 36,768,583 - (752,825) 36,015,758
Total Debt Outstanding 55,483,066$ -$ (842,250)$ 54,640,816$
*This issue was refunded in June 2020. An additional principal payment will be made in FY21.
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Fund Balance, July 1, 2020 28,629,890
Revenues:
Federal Grants 8,979,101 1,004,730 - 1,004,730 7,974,371 -
State Grants 8,752,530 625,192 - 625,192 8,127,338 -
Proceeds From Debt Issuance 33,877,900 33,877,901 - 33,877,901 (1) -
Interest Income 117,058 139,215 - 139,215 (22,157) 16,275
Donations 45,000 40,000 - 40,000 5,000 -
Transfer From General Fund 1,497,859 1,497,858 - 1,497,858 1 -
Transfer From Electric Fund 148,200 148,200 - 148,200 - -
Transfer From Water Fund 28,000 28,000 - 28,000 - -
Total Revenues 53,445,648 37,361,096 - 37,361,096 16,084,552 16,275
Expenditures:
Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955
Radio System Upgrade 2,637,839 2,282,066 - 2,282,066 355,773 -
Fire Truck 2020 698,200 - - - 698,200 -
Animal Shelter HVAC Replacement 50,000 - 46,800 46,800 3,200 -
Roanoke Blvd Multimodal Impr at VA 876,381 778,703 - 778,703 97,678 -
Colorado St Bridge Replacement 6,450,000 149,301 735,734 885,035 5,564,965 14,064
Apperson Drive Bridge Replacement 3,364,939 69,526 652,904 722,430 2,642,509 12,079
Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 -
VDOT E Main Project UPC 8753 163,827 31,544 - 31,544 132,283 -
Street Department Equipment 2020 1,260,242 - 218,101 218,101 1,042,141 -
Hanging Rock Battlefield Phase 2 570,310 120,858 14,682 135,540 434,770 -
Kiwanis Scoreboard 45,158 45,158 - 45,158 - -
Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 -
Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 -
Parks and Recreation Equipment 2020 23,000 - 22,833 22,833 167 -
Kiwanis Field Lighting Upgrades 700,000 - - - 700,000 -
Longwood Park Restroom Replacement 150,000 - - - 150,000 -
Salem Memorial Park Equipment 2020 40,000 35,950 - 35,950 4,050 35,950
Salem Memorial Park Lower Level Seats 101,000 - - - 101,000 -
Library Sidewalk Replacement 36,800 - - - 36,800 -
Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 -
Downtown Impr - E Main St/College Ave 1,684,838 1,124,090 317,591 1,441,681 243,157 100,750
Downtown Impr - E Main St/Broad St 614,065 99,899 604,506 704,405 (90,340) -
Downtown Impr - E Main St/Broad St-CDBG 250,000 - 250,037 250,037 (37) -
Downtown Impr - CDBG Community Impr 285,000 23,312 25,262 48,574 236,426 2,742
Downtown Impr - E Main St/Union St 750,000 9,720 106,330 116,050 633,950 9,720
Downtown Impr - E Main St/Market St 3,629,869 20,740 145,350 166,090 3,463,779 20,250
City of Salem, Virginia
Capital Projects Fund
Statement of Revenues and Expenditures
For Period Ending August 31, 2020
Schedule F
Project Total Available Year To
Budget To Date Encumbrances Project Balance Date
Capital Projects Local Reserve 15,910 - - - 15,910 -
Transfer to Civic Center-2020 Bonds 109,000 - - - 109,000 -
Transfer to Schools-2020 Bonds 27,000,000 3,445,962 - 3,445,962 23,554,038 -
Total Expenditures 53,445,648 8,933,443 3,140,130 12,073,573 41,372,075 218,510
Fund Balance, August 31, 2020 28,427,655
Schedule G
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Sale of Power 39,986,044$ 7,240,066$ 18% 7,350,259$ (110,192)$
Other Electric Revenue 571,479 69,514 12% 91,463 (21,949)
Reserve for Encumbrances 13,236,322 - 0% - -
Total Operating Revenues 53,793,845 7,309,580 14% 7,441,721 (132,141)
.
Operating Expenses
Other Power Generation - Operation 90,000 9,826 11% 16,825 (6,999)
Other Power Generation - Maintenance 54,630 559 1% 2,639 (2,080)
Purchased Power 21,540,000 4,037,743 19% 4,170,182 (132,439)
Transmission - Operation 6,210,500 1,007,996 16% 875,435 132,561
Transmission - Maintenance 24,000 630 3% 1,393 (762)
Distribution - Operations 944,150 177,509 19% 165,075 12,434
Distribution - Maintenance 1,221,665 171,196 14% 189,142 (17,946)
Customer Service 580,459 101,322 17% 102,289 (967)
Administration & General - Operation 3,026,488 139,355 5% 137,600 1,755
Administration & General - Maintenance 161,211 21,083 13% 38,521 (17,439)
Depreciation - 218,799 0% 234,109 (15,310)
Capital 16,152,875 1,013,253 6% 434,221 579,032
Contingency 627,867 - 0% - -
Total Operating Expenses 50,633,845 6,899,272 14% 6,367,432 531,840
Income (loss) Before Transfers 3,160,000 410,308 1,074,289 (663,981)
Transfers (3,160,000) - 0% - -
Income (loss) -$ 410,308$ 1,074,289$ (663,981)$
City of Salem, Virginia
Electric Fund
Statement of Operations
For Two Months Ending August 31, 2020
Schedule H
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Services 7,180,151$ 1,261,349$ 18% 1,221,525$ 39,824$
Other Revenue 390,000 42,731 11% 73,277 (30,546)
Reserve for Encumbrances 684,835 - 0% - -
Total Operating Revenues 8,254,986 1,304,080 16% 1,294,802 9,278
.
Operating Expenses
Salaries of Personnel 776,077 143,641 19% 147,253 (3,612)
Fringe Benefits 372,684 55,607 15% 54,870 737
Contractual Services 661,215 66,382 10% 77,177 (10,795)
Printing and Binding 2,500 - 0% - -
Advertising 1,000 - 0% - -
Utilities 417,200 64,044 15% 65,286 (1,242)
Communications 6,900 466 7% 971 (505)
Insurance 29,750 3,826 13% 1,036 2,790
Travel and Training 9,800 111 1% 660 (549)
Miscellaneous 60,537 33,036 55% 33,244 (208)
Materials and Supplies 194,100 5,020 3% 24,650 (19,630)
Depreciation - 142,483 0% 142,483 71,585
Capital 390,000 - 0% 24,112 (24,112)
Contingency 1,244,266 - 0% - -
Total Production Expenses 4,166,029 514,616 12% 571,741 (57,125)
Salaries of Personnel 585,456 88,928 15% 94,350 (5,422)
Fringe Benefits 295,345 36,458 12% 36,256 202
Contractual Services 628,253 65,046 10% 90,596 (25,549)
Communications 4,950 457 9% 444 13
Insurance 24,000 - 0% - -
Lease/Rent of Equipment 2,000 304 15% 304 -
Travel and Training 5,300 - 0% 1,576 (1,576)
Miscellaneous 26,537 4,407 17% 4,695 (288)
Miscellaneous Credits (240,000) (37,036) 15% (42,008) 4,972
Materials and Supplies 139,888 (4,504) -3% 10,462 (14,966)
Depreciation - 15,776 0% 15,455 321
Capital 930,909 65,034 7% 7,839 57,195
Interest Obligations 1,519,319 (19,682) -1% (5,676) (14,006)
Total Distribution Expenses 3,921,957 215,188 5% 214,292 896
Income (loss) Before Transfers 167,000 574,276 508,768 65,508
Transfers (167,000) (28,968) 17% (28,507) (461)
Income (loss)-$ 545,308$ 480,261$ 65,047$
Production
Distribution
City of Salem, Virginia
Water Fund
Statement of Operations
For Two Months Ending August 31, 2020
Schedule I
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year Year
to Date Variance
Services 6,862,860$ 1,168,697$ 17% 1,166,083$ 2,615$
Other Revenue 169,000 14,294 8% 36,572 (22,278)
Reserve for Encumbrances 1,557,321 - 0% - -
Total Operating Revenues 8,589,181 1,182,991 14% 1,202,654 (19,664)
.
Operating Expenses
Salaries of Personnel 669,045 109,524 16% 122,504 (12,980)
Fringe Benefits 324,667 47,142 15% 48,628 (1,486)
Contractual Services 3,580,739 418,158 12% 371,742 46,415
Printing and Binding 1,500 - 0% - -
Advertising 1,500 - 0% - -
Utilities 4,500 1,157 26% 634 523
Communications 15,600 1,490 10% 1,497 (7)
Insurance 18,000 - 0% - -
Lease/Rent of Equipment 3,000 304 10% 304 -
Travel and Training 9,000 - 0% 2,799 (2,799)
Miscellaneous 38,537 4,297 11% 4,741 (444)
Miscellaneous Credits (325,000) (19,682) 6% (47,986) 28,305
Materials and Supplies 98,000 1,842 2% 6,371 (4,529)
Depreciation - 195,058 0% 194,329 729
Capital 1,772,350 57,901 3% 5,848 52,053
Interest Obligations 1,631,321 (30,336) -2% (33,116) 2,780
Contingency 746,422 - 0% - -
Total Operating Expenses 8,589,181 786,855 9% 678,295 108,561
Income (loss) before Transfers - 396,136 524,360 (128,224)
Transfers - - 0% - -
Income (loss) -$ 396,136$ 524,360$ (128,224)$
City of Salem, Virginia
Sewer Fund
Statement of Operations
For Two Months Ending August 31, 2020
Schedule J
Operating Revenues
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Shows/rentals 367,000$ 20,907$ 6% 70,192$ (49,285)$
Box office shows 1,200,000 11,354 1% 22,418 (11,064)
Catering and concessions 150,000 3,191 2% 20,392 (17,201)
Merchandise and commissions 151,500 2,537 2% 12,916 (10,379)
Static advertising 60,000 8,875 15% 28,667 (19,792)
Miscellaneous income 16,100 7,121 44% 350 6,771
Salem Fair 267,000 - 0% 584,143 (584,143)
Reserve for encumbrances 3,755 - 0% - -
Total Operating Revenues 2,215,355 53,985 2% 739,078 (685,093)
Operating Expenses
Salaries of personnel 1,056,679 177,367 17% 237,998 (60,631)
Fringe benefits 429,033 66,817 16% 67,257 (440)
Maintenance and contractual services 235,755 12,675 5% 48,130 (35,455)
Printing and binding 1,000 - 0% - -
Advertising 37,000 (160) 0% 13,885 (14,045)
Utilities 277,000 33,373 12% 71,417 (38,044)
Communications 18,200 1,952 11% 1,976 (24)
Insurance 21,000 - 0% - -
Travel and training 7,800 - 0% 824 (824)
Miscellaneous 88,036 13,959 16% 13,209 750
Show expense 1,300,213 21,748 2% 42,486 (20,739)
Fair 2020 expense 218,735 5,982 3% 459,332 (453,350)
Materials and supplies 52,300 1,162 2% 6,469 (5,307)
Capital 109,000 - 0% 3,960 (3,960)
Depreciation - 47,680 0% 46,623 1,057
Contingency 24,760 - 0% - -
Total Operating Expenses 3,876,511 382,553 10% 1,013,564 (631,011)
Income (loss) Before Transfers (1,661,156) (328,568) (274,486) (54,082)
Transfers 1,661,156 258,692 16% 264,922 (6,230)
Income (loss)-$ (69,876)$ (9,564)$ (60,312)$
City of Salem, Virginia
Salem Civic Center
Statement of Operations
For Two Months Ending August 31, 2020
Schedule K
Operating Revenues:
Current Year
Budget
Current Year
Year to Date
% of
Budget
Prior Year
Year to Date Variance
Catering 472,600$ 18,591$ 4% 96,962$ (78,371)$
Concessions 130,504 859 1% 5,915 (5,056)
Moyer Concessions 35,500 22,172 62% 16,431 5,742
Salem High Concessions 9,000 - 0% 775 (775)
Total Operating Revenues 647,604 41,622 6% 120,083 (78,461)
.
Operating Expenses:
Salaries of personnel 143,061 16,293 11% 62,482 (46,189)
Fringe benefits 96,950 6,274 6% 13,098 (6,824)
Contractual services 10,000 896 9% 2,274 (1,378)
Printing and binding 500 - 0% 165 (165)
Laundry and Cleaning 15,000 357 2% 1,499 (1,142)
Communications 600 33 5% 33 0
Insurance 1,200 - 0% - -
Travel and training - - 0% - -
Miscellaneous 140,205 6,911 5% 23,513 (16,602)
Materials and supplies 159,430 7,234 5% 30,656 (23,422)
Depreciation - 731 0% 693 38
Total Catering Expenses 566,946 38,730 7% 134,413 (95,683)
Salaries of Personnel 56,776 - 0% 3,908 (3,908)
Fringe Benefits 16,009 - 0% 768 (768)
Miscellaneous 42,950 309 1% 3,293 (2,984)
Materials and Supplies 32,000 280 1% 2,073 (1,793)
Total Concessions Expenses 147,735 589 0% 10,043 (9,453)
Salaries of Personnel 32,710 17,598 54% 15,487 2,111
Fringe Benefits 9,782 6,572 67% 3,463 3,109
Contractual services 2,500 417 17% 417 -
Miscellaneous 5,500 3,265 59% 2,514 751
Materials and Supplies 12,000 5,760 48% 3,387 2,373
Total Moyer Expenses 62,492 33,612 54% 25,268 8,344
Salaries of Personnel 12,017 - 0% 499 (499)
Fringe Benefits 3,969 - 0% 98 (98)
Miscellaneous 300 - 0% - -
Materials and Supplies 2,350 81 3% 268 (187)
Total Salem High Expenses 18,636 81 0% 865 (785)
Income (loss) Before Transfers (148,205) (31,389) (50,506) 19,117
Transfers 148,205 - 0% - -
Income (loss)-$ (31,389)$ (50,506)$ 19,117$
Moyer Concessions
Salem High Concessions
City of Salem, Virginia
Salem Catering and Concessions
Statement of Operations
For Two Months Ending August 31, 2020
Catering
Concessions
Schedule L
Budget
Current Year
Year to Date
Percent
to Date
Prior Year
Year to Date Variance
Beginning Net Position -$ 5,853,304$ 6,521,396$ (668,092)$
Revenue
Premiums Paid - City 5,465,000 883,530 16% 840,126 43,404
Premiums Paid - School 4,415,000 723,151 16% 693,693 29,458
Premiums Paid - Retirees 840,000 216,190 26% 179,304 36,886
Dental Premiums Paid 629,000 106,955 17% - 106,955
Interest Earnings 18,000 2,061 11% 15,881 (13,820)
Miscellaneous - 13,891 0% - 13,891
Total Year to Date Revenues 11,367,000 1,945,778 17% 1,729,004 216,774
Expenses
Health Claims 10,221,752 1,748,759 17% 1,727,239 21,520
Dental Claims 629,000 91,599 -
Employee Health Clinic 440,048 42,013 10% 59,317 (17,304)
Consulting Services 67,900 15,504 23% 12,004 3,500
Miscellaneous 8,300 3,675 44% 6,900 (3,225)
Total Year to Date Expenses 11,367,000 1,901,550 17% 1,805,460 96,090
Ending Net Position -$ 5,897,532$ 6,444,940$ (547,408)$
City of Salem, Virginia
Health Insurance Fund
Statement of Revenues and Expenses
For Two Months Ending August 31, 2020
City of Salem, Virginia
Schedule of Deposits and Investments
For Period Ending August 31, 2020
Schedule M
FV as a
Cash Value Unrealized Fair Value % of
8/31/2020 Gain (Loss) 8/31/2020 Portfolio
Demand & Time Deposits
Concentration Account 33,932,178$ -$ 33,932,178$ 23.7%
Payroll Account 9,736 - 9,736 0.0%
Revenue Recovery Account 7,289 - 7,289 0.0%
Utilitiy Billing Account (6,557) - (6,557) 0.0%
Box Office Account 65,191 - 65,191 0.0%
Held as Fiscal Agent of:
Cardinal Academy 883,144 - 883,144 0.6%
Court Community Corrections 1,526,479 - 1,526,479 1.1%
Held on Behalf of:
Economic Development Authority 166,118 - 166,118 0.1%
Total Demand & Time Deposits 36,583,578 - 36,583,578 25.5%
Investments
Local Government Investment Pool (LGIP) 16,860 - 16,860 0.0%
Local Government Investment Pool EM (LGIP EM*) 76,814,689 44,792 76,840,031 53.7%
VA State Non-Arbitrage Program (SNAP) 30,009,612 - 29,904,889 20.9%
Total Investments 106,841,161 44,792 106,761,780 74.6%
Total Deposits and Investments 143,424,739$ 44,792$ 143,345,358$ 100.1%
* Extended Maturity
Code of Virginia
Title 22.1. Education
Chapter 5. School Boards; Selection, Qualification and Salaries of Members § 22.1-29.1. Public hearing before appointment of school boardmembers
At least seven days prior to the appointment of any school board member pursuant to the
provisions of this chapter, of §§ 15.2-410, 15.2-531, 15.2-627 or § 15.2-837, or of any municipal
charter, the appointing authority shall hold one or more public hearings to receive the views of
citizens within the school division. The appointing authority shall cause public notice to be given
at least ten days prior to any hearing by publication in a newspaper having a general circulation
within the school division. No nominee or applicant whose name has not been considered at a
public hearing shall be appointed as a school board member.
1985, c. 423; 1987, c. 430.
The chapters of the acts of assembly referenced in the historical citation at the end of this section
may not constitute a comprehensive list of such chapters and may exclude chapters whose
provisions have expired.
1 9/24/2020
Item # 4ADate: September 28, 2020
IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, September 28, 2020:
RESOLUTION 1389
RESOLUTION IN SUPPORT OF GRANT APPLICATIONS FOR SMART SCALE PROGRAM
WHEREAS, the City of Salem has submitted the following grant applications for the Smart Scale program: $3,040,019 - Downtown Salem – College Avenue Improvements $2,387,558 – Apperson Drive (RT11) and Orchard Intersection Improvements $2,287,213 – Downtown Salem – Market Street Intersection Improvements $4,520,531 – Roanoke River Greenway Golden Spike
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Salem as follows: 1. That the City Council supports these grant applications; and 2. That the City Manager is hereby authorized to execute and attest, respectively for and on behalf of the City, any and all requisite documents in connection with such applications. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – ATTEST: James E. Taliaferro, II Clerk of Council
Item # 4BDate: September 28, 2020
September 28, 2020
Council of the City of Salem
Salem, Virginia 24153
Dear Council Members:
For your information, I am listing appointments and vacancies on various boards and commissions:
Board or Commission Recommendation
Vacancies with Candidates
Roanoke Valley-Alleghany Regional
Commission
Application received from Denise “Dee” King for the vacant
seat. Recommend appointing to replace Carolyn Minix to a
three-year ending June 30, 2023.
Vacancies
Board of Appeals (USBC Building Code) Need two alternates, five-year terms.
Board of Zoning Appeals Need two alternates, five-year terms. (Resignation received
from Channing Mason & Macel Janoschka.)
Community Policy and Management Team Need one regular and one alternate member from the Health
Department and also two additional members
Fair Housing Board Need a replacement for Sharyn McCullough who has moved
out of Salem.
Personnel Board Need a replacement for Lexi Dibbern
(Current term expired March 1, 2018)
Roanoke Valley-Alleghany Regional
Commission
Need a replacement for Carolyn Minix (resignation received)
Sincerely,
James E. Taliaferro, II
City Manager
Item # 4CDate: September 28, 2020
CITY OF SALEM, VIRGINIA
BOARDS AND COMMISSIONS
September 2020
MEMBER EXPIRATION OF TERM
BLUE RIDGE BEHAVIORAL HEALTHCARE
Term of Office: 3 years (3 terms only)
Carol Brittain 12-31-21
Rev. C. Todd Hester 12-31-22
Dr. Forest Jones 12-31-20
AT LARGE MEMBERS:
Patrick Kenney 12-31-22
Helen Ferguson 12-31-20
Bobby Russell 12-31-21
BOARD OF APPEALS (USBC BUILDING CODE)
Term of Office: 5 years
John R. Hildebrand 1-01-21
Robert S. Fry, III 1-01-23
David A. Botts 1-01-25
Nathan Routt 5-11-25
Roland Braelith 1-01-23
ALTERNATES:
Michael “Chris” Vaught 5-13-24
Chelsea Dyer 8-09-25
Vacant
BOARD OF EQUALIZATION OF REAL ESTATE
ASSESSMENTS
Term of Office: 3 years (appointed by Circuit Court)
Wendel Ingram 11-30-21
N. Jackson Beamer, III 11-30-21
David A. Prosser 11-30-22
Nancy Duffy 11-30-20
Gill R. Roseberry 11-30-20
BOARD OF ZONING APPEALS
Term of Office: 5 years (appointed by Circuit Court)
F. Van Gresham 3-20-22
David E. Derr 3-30-23
Winston J. DuBois 6-05-24
Gary Lynn Eanes 3-20-25
Tom Copenhaver 4-10-22
ALTERNATES:
Frank Sellers 10-12-23
Macel Janoschka Resignation 3-1-23
Channing Mason Resignation 11-13-23
CHIEF LOCAL ELECTED OFFICIALS (CLEO)
CONSORTIUM
No Term Limit
John E. Saunders
Alternate: James E. Taliaferro, II
MEMBER EXPIRATION OF TERM
CONVENTION & VISITORS BUREAU
John Shaner No term limit
COMMUNITY POLICY AND MANAGEMENT TEAM
No term limit except for Private Provider
(Names) (Alternates)
Rosie Jordan Tammy Todd
Benjamin W. Tripp James E. Taliaferro, II
Carolyn Minix Rosemary Walker
Cheryl Wilkinson Tamara Starnes
Vacant Parent Rep Frank Turk
Shannon Brabham Joyce Earl
Randy Jennings Deborah Coker
Darryl Helems Amanda Hall
Derek Weeks Danny Crouse
Vacant – Health Dept. Vacant
Parent Rep –Inez Farrell
Vacant (Both terms exp. ) Kristy Ayers
ECONOMIC DEVELOPMENT AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
William Q. Mongan 3-09-23
C. Wayne Adkins 3-09-24
J. David Robbins 3-09-24
Cindy Shelor 4-10-21
Macel Janoschka 3-09-21
David Thornhill 12-14-20
Clark “Rob” Robinson Jr. 12-14-20
ECONOMIC DEVELOPMENT COMMITTEE
No Terms, no alternates
Jane Johnson John Saunders
James Taliaferro Ass’t CM
Melinda Payne Benjamin Tripp
Mary Ellen Wines Judy Hough
FAIR HOUSING BOARD
Term of Office: 3 years
Betty Waldron 7-01-22
Melton Johnson 7-01-23
Sharyn McCullough no longer in Salem 7-01-20
Pat Dew 3-01-21
Janie Whitlow 4-09-21
MEMBER EXPIRATION OF TERM
FINE ARTS COMMISSION
Term of Office: 4 years
Cameron Vest 5-01-15
Julie E. Bailey Hamilton 5-01-15
Brenda B. Bower 7-26-12
Vicki Daulton 10-26-12
Hamp Maxwell 10-26-12
Fred Campbell 5-01-13
Rosemary A. Saul 10-26-13
Rhonda M. Hale 10-12-14
Brandi B. Bailey 10-12-14
STUDENT REPRESENTATIVES
LOCAL OFFICE ON AGING
Term of Office: 3 years
John P. Shaner 3-01-21
Partnership for a Livable Roanoke Valley
Term of Office: Unlimited
James E. Taliaferro, II
PERSONNEL BOARD
Term of Office: 2 years
Larry A. Lynch 1-28-21
William R. Shepherd 6-09-21
J. Chris Conner 8-12-21
Margaret Humphrey 8-12-21
Lexi H. Dibbern- no longer in Salem 3-01-18
PLANNING COMMISSION AND
NPDES CITIZENS' COMMITTEE
Term of Office: 4 years
Neil Conner 7-31-22
Dee King 7-31-22
Vicki Daulton 7-26-23
Reid Garst 7-31-22
N. Jackson Beamer 8-28-23
REAL ESTATE TAX RELIEF REVIEW BOARD
Term of Office: 3 years
David G. Brittain 2-14-22
Wendel Ingram 6-11-21
Daniel L. Hart 2-14-21
ROANOKE REGIONAL AIRPORT COMMISSION
Term of Office: 4 years
Dale T. Guidry 7-1-24
ROANOKE VALLEY-ALLEGHANY REGIONAL
COMMISSION
Term of Office: 3 years
John E. Saunders 6-30-21
Carolyn Minix Resignation 2-24-20
James W. Wallace III 6-30-21
Melinda J. Payne 6-30-22
MEMBER EXPIRATION OF TERM
ROANOKE VALLEY BROADBAND AUTHORITY
Term of Office: 4 years
James E. Taliaferro, II 12-14-2023
Citizen-At-Large
Mike McEvoy 12-13-2021
ROANOKE VALLEY DETENTION COMMISSION
No Terms
Member Alternate
James Taliaferro Rosemarie Jordan
ROANOKE VALLEY GREENWAY COMMISSION
Term of Office: 3 years
McMillan H. Johnson, IV 6-30-21
Jessica P. Preston 6-30-22
Skip Lautenschlager 9-26-23
ROANOKE VALLEY RESOURCE AUTHORITY
Term of Office: 4 years
Mike Tyler 12-31-23
ROANOKE VALLEY TRANSPORTATION PLANNING
ORGANIZATION (TPO) POLICY BOARD
Term of Office: 3 years
Renee F. Turk 6-30-2023
William “Bill” Jones 6-30-2023
Alternate: Byron R. Foley 6-30-2023
Alternate: John Saunders 6-30-2023
SCHOOL BOARD OF THE CITY OF SALEM
Term of Office: 3 years
Nancy Bradley 12-31-21
Michael Chiglinsky 12-31-21
Andy Raines 12-31-22
Artice Ledbetter 12-31-22
David Preston 12-31-20
SOCIAL SERVICES ADVISORY BOARD
Term of Office: 4 years, 2 term limit
Betty McCrary 12-1-22
TOTAL ACTION FOR PROGRESS
Term of Office: 2 years
Byron Randolph Foley
(Melinda Payne appointed 11-13-21
as full-time alternate) 11-13-21
TRANSPORTATION TECHNICAL COMMITTEE (TTC)
Term of office: 3 years
Melinda Payne 6-30-23
Benjamin Tripp 6-30-23
Alternate: James E. Taliaferro, II 6-30-23
Alternate: Charles E. VanAllman, Jr. 6-30-23
MEMBER EXPIRATION OF TERM
VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL
ADVISORY
Term of Office: 4 years (2 terms only)
Dr. Forest I. Jones 6-30-22
VIRGINIA’S BLUE RIDGE BOARD
Term of Office:
James E. Taliaferro, II
WESTERN VIRGINIA EMERGENCY MEDICAL
SERVICES COUNCIL
Term of office: 3 years
Deputy Chief Matt Rickman 12-31-22
WESTERN VIRGINIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
Term of Office: 4 years (Requires Oath of Office)
James E. Taliaferro, II 2-3-2022
Melinda J. Payne 2-3-2024
Vacant
(alternate for Taliaferro) 2-3-2022
Benjamin W. Tripp
(alternate for Payne) 2-3-2024
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
Term of Office: 1 year – Expires 12-31-2020
(Requires Oath of Office)
William D. Jones
Alternate: Byron R. Foley
James E. Taliaferro, II
Alternate: Rosemarie Jordan
April M. Staton
Alternate: Chief Deputy-Major B. Todd Clingenpeel