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Home My WebLink About11/9/2023 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION November 9, 2020 A work session of the Council of the City of Salem, Virginia, was held in Parlor A, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on November 9, 2020, at 6:00 p.m., there being present the following members of said Council, to wit: Renee F. Turk, James W. Wallace, III, Byron Randolph Foley, William D. Jones, and John E. Saunders (absent); with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rob Light, Assistant City Manager and Clerk of Council; Rosemarie B. Jordan, Director of Finance; and Mike Tyler, Director of Streets and General Maintenance; and the following business was transacted: Mayor Turk reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Mr. Tyler discussed the Carrollton Avenue striping project; and WHEREAS, Mr. Taliaferro presented information related to business assistance funds; and WHEREAS, Mr. Taliaferro discussed the Roanoke River Greenway project: and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 6:28 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, November 9, 2020, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order A regular meeting of the C ouncil of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present the following members to wit: Renee F. Turk, Mayor, J ames W. Wallace, III, Vice-Mayor, C ouncil members: Byron Randolph Foley, William D. J ones, and J ohn E. Saunders (absent); with Renee F. Turk, Mayor, presiding; together with J ames E. Taliaferro, II, City Manager; Rob Light, Assistant C ity Manager and Clerk of C ouncil; Rosemarie B. J ordan, Director of Finance; Charles E. VanAllman, J r., Community Development Director; Mike Stevens, C ommunications Director; and J im Guynn, C ounsel. Mayor Turk welcomed J im Guynn and noted he will be the Interim City Attorney until a replacement is found for City Attorney Ste ve Yost. 2.Pledge of Allegiance 3.C onsent Agenda A.Citizens' Comments Comments from the public, limited to five minutes, on matters not on the regular meeting agenda. No citizens requested to speak for this meeting. No citizens requested to speak for this meeting of Council. B.Minutes Consider acceptance of minutes from the October 26, 2020, regular meeting, and the October 23 and 28, 2020, special meetings. Accepted 4.Old Business A.Amendment to the Zoning Ordinance Consider ordinance on seconding reading for rezoning the property of Phyllis R. Booth McC raw, property owner, located at 527-529 Delaware Street (Tax Map # 146-8-7) from C BD C ommunity Business District to RB Residential Business District. (Approved on first reading at the October 26, 2020, meeting.) William J ones motioned to approve an ordinance on second reading rezoning the property of Phyllis R. Booth McCraw, property owner, located at 527-529 Delaware Street (Tax Map #146-8-7) from C BD C ommunity Business District to RB Residential Business District. Randy Foley seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders B.Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the property of Premier Investments LLC, property owner, and Dominion Service & Parts LLC , lessee, located at 224 West 4th Street (Tax Map # 161-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. (Approved on first reading at the October 26, 2020, meeting.) Randy Foley motioned to approve an ordinance on second reading rezoning the property of Premier Investments LLC, property owner, and Dominion Service & Parts, LLC , lessee, located at 224 West Fourth Street (Tax Map #161-7-1) from HM Heavy Manufacturing District to HBD Highway Business District. William J ones seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders C .Special Exception P ermits Consider the request of Dominion Service & Parts LLC, lessee, and Premier Investments LLC, property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #161-7-1). (C ontinued from the October 26, 2020, meeting.) P etitioner has requested to continue to the Nov ember 23, 2020, meeting. Mr. Taliaferro noted the petitioner has requested additional time to work on this request and asked C ouncil to consider continuing this until the November 23, 2020, meeting. William J ones motioned to continue the request of Dominion Service & Parts LLC , lessee, and Premier Investments LLC, property owner, for the issuance of Special Exception Permits to allow an automobile dealership, used, and an automobile repair service, major, on the property located at 224 West 4th Street (Tax Map #161-7-1) to the November 23, 2020, meeting. Randy Foley seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders D.Administrativ e Calendar for 2021 Consider adoption of the administrative calendar for 2021 (continued from the October 26, 2020, meeting). Mr. Taliaferro noted that every year in the fall City Council adopts a calendar for the next "calendar year". He further discussed the 2021 Administrative C alendar. Renee Turk motioned to adopt the 2021 Administrative Calendar with the addition of Friday, J une 18, for the J uneteenth holiday. Randy Foley seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders 5.New Business A.Webster L and Disturbance P lan Consider setting bond for erosion and sediment control for the Webster Land Disturbance Plan to be located on East Eighth Street and Missouri Avenue. Audit - Finance C ommittee Vice Mayor Wallace noted the Audit Finance C ommittee met this evening to discuss this request. T he C ommittee reviewed the estimate for erosion and sediment control for the Webster Land D isturbance Plan to be located on East Eighth Street and Missouri Avenue. T he Committee concurs with the City Engineer ’s office recommendation that bond be set in the amount of $6,758 and a time frame for completion set at twelve (12) months. J ames Wallace motioned to approve an erosion and sediment control bond in the amount of $6,758 and a completion time of twelve (12) months for the Webster Land Disturbance Plan to be located on East Eighth Street and Missouri Avenue. William J ones seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders B.Appropriation of F unds Consider request to accept and appropriate the Virginia Risk Sharing Association Grant. Audit - Finance C ommittee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this r e q u e s t . Virginia Risk Sharing Association Grant (VRSA) provides risk management grants to localities each year to help support risk management activities. T he C ity of Salem Sheriff ’s Department was awarded a grant of $6,307 to be used to purchase various cleaning supplies and security equipment. T he grant does not require a match and will allow the department to purchase needed items not included in the current budget. T he Committee reviewed the request and recommends accepting and appropriating the VRS A grant of $6,307 awarded to the Sheriff’s department to be used to purchase cleaning supplies and security equipment. J ames Wallace motioned to accept and appropriate the VRSA grant of $6,307 awarded to the Sheriff's department to be used to purchase cleaning supplies and security equipment. Randy Foley seconded the motion. Ayes: Foley, J ones, Turk, Wallace Absent: Saunders 6.Adjournment Vice Mayor Wallace asked with regards to the City Attorney's retirement does C ity C ouncil need to appoint Mr. Guynn. Is the C ity Attorney not appointed by C ity C ouncil versus just saying he is the Interim C ity Attorney? Mr. Taliaferro noted that at some point it would be good if C ouncil appoints Mr. Guynn as Interim C ity Attorney. At the present time, Mr. Yost has not officially retired. He and Mr. G uynn are working on a transition plan. He would recommend that at either the last November or the D ecember meeting that Council could consider an appointment because he believes that Mr. Yost's intention is to fully retired by the end of the year. T he meeting was adjourned at 6:56 p.m.