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HomeMy WebLinkAbout7/27/2020 - City Council - Minutes - RegularCi ty Counci l Meeti ng M INUTES Monday, July 27, 2020, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:31 p.m., there being present the following members to wit: Renee F. Turk, Mayor, J ames W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. J ones (absent), and J ohn E. Saunders; with Renee F. Turk, Mayor, presiding; together with J ames E. Taliaferro, II, City Manager; Rosemarie B. J ordan, Director of Finance; Mike Stevens, Communications Director; J udy L. Hough, Deputy City C lerk; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the J uly 13, 2020, regular meeting. Accepted B.F inancial Report Consider the acceptance of the Statement of Revenues and Expenditures for the twelve months ending J une 2020. Received 4.Old Business A.Vacation of Right of Way Consider ordinance on second reading permanently vacating and disposing of an approximate 0.0069 acres of an 12' unopened alley situate off West Second Street for Ricky Reynolds. (Approved on first reading at the J uly 13, 2020, meeting.) J ohn Saunders motioned to approve an ordinance on second reading permanently vacating and disposing of an approximate 0.0069 acres of a 12' unopened alley situate off West Second Street for Ricky Reynolds. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 5.New Business A.Roanoke Valley Detention Commission Serv ice Agreement Consider request to approve the amended service agreement for the Roanoke Valley Detention Commission. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee met this morning to discuss this request. T he C ity of Salem has been a member jurisdiction of the Roanoke Valley D etention C ommission since it was formed in 1998. Since that date, many changes have been made to juvenile detention that have decreased the population for the facility. T he Board of the Commission has revised the service agreement and restructured the funding methodology for the members. T he C ommittee reviewed the request and recommended approving the revised service agreement. J ames Wallace motioned to approve the amended service agreement for the Roanoke Valley Detention C ommission. J ohn Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones B.Appropriation of F unds Consider request to appropriate C A RES Act funding for election expenses. Audit - Finance C ommittee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he City has been awarded C A RES Act funding in the amount of $56,874 which may be used for expenditures related to the protection of health and safety of poll workers, staff and voters during the 2020 federal election cycle. T he C ommittee reviewed the request and recommended accepting the C A RES Act funding and appropriating the $56,874 to be used to cover costs related to the federal election that were not included in the operating budget. Mr. Foley asked if this money is in addition to the 2.2 million dollar C A RES Act funding we have already been awarded. Ms. J ordan noted that this is additional money. J ames Wallace motioned to appropriate C A RES Act funding in the amount of $56.874 to be used to cover costs related to the federal election that were not included in the operating budget. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones C .Appropriation of F unds Consider request to appropriate interest earned on the unspent proceeds of the 2020 General Obligation Bonds, additional proceeds and bond issuance costs. Audit - Finance C ommittee Vice Mayor Wallace noted this request was also discussed by the Audit Finance C ommittee. T he C ity earns interest on the escrow account holding the unspent proceeds of the 2020 General Obligation Bonds. T his interest is used to supplement grant and local funding for capital projects. T he Committee reviewed the request and recommended appropriating $293,740 in General Obligation Bond proceeds to the Street Department Equipment 2020 account, Electric Fund account and C apital Projects Fund and further, that future bond proceeds be administratively appropriated when received to be spent on any City capital project as specified by the C ity Manager. J ames Wallace motioned to appropriate $293,740 in General Obligation Bond proceeds to the Street Department Equipment 2020 account, Electric Fund account, and Capital Projects Fund and further, that future bond proceeds be administratively appropriated when received to be spent on any City capital project as specified by the C ity Manager. J ohn Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones D.Appropriation of F unds Consider request to appropriate local funding for the VD O T East Main Street project. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he Virginia Department of Transportation (VD O T ) East Main Street Project will widen Route 460 (East Main Street) to three lanes with curb and sidewalk. T he project scope extends from T hompson Memorial Drive to Kesler Mill Road. T his project is currently under construction. VD O T is managing this project and will bill the City of Salem for its portion of charges to complete the project. T he C ommittee reviewed the request and recommended appropriating $14,827 to the project. J ames Wallace motioned to appropriate $14,827 from C apital Projects to East Main Street project UPC 8753. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones E.Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to appoint Randy Foley to the Roanoke Valley Transportation Planning Organization (T PO) Policy Board for the remainder of a three-year term ending J une 30, 2023, and to appoint J ohn Saunders and J ames Wallace to the Roanoke Valley-Alleghany Regional Commission for the remainder of three year terms ending J une 30, 2021. J ames Wallace seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 6.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter pertaining to the appointment of an Assistant City Manager. J ames Wallace motioned to move to closed session at 6:42 p.m. in accordance with the provisions of Section 2.2-3711A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to the appointment of an Assistant C ity Manager. Randy Foley seconded the motion. Ayes: Saunders, Foley, Wallace, Turk Absent: J ones J ames Wallace motioned to reconvene at 7:00 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 7.Adjournment T he meeting was adjourned at 7:01 p.m.