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Home My WebLink About8/24/2020 - City Council - Agenda -RegularCi ty Council Meeting A G E N D A Monday, August 24, 2020, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Work Session Hold a work session to receive a presentation regarding Valley Metro Transit System and any other topics deemed necessary. B.Minutes C onsider acceptance of the minutes from the August 10, 2020, regular meeting. C .F inancial Report C onsider acceptance of the Statement of Revenues and Expenditures for one month ending J uly 2020. 4.New Business A.Special Exception P ermit Hold public hearing to consider the request of Riverland Oaks, LLC, contract purchaser, and Higgs Family Trust, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 422 South Broad Street (Tax Map # 145-12-7). (Advertised in the August 13 and 20, 2020, issues of the Salem Times Register. Recommend approval; see Page 1 Planning Commission minutes). STA FF REPO RT B.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, and Boone T homas, applicant, located at 201 Northern Trail (Tax Map # 10-1-1.1) from RS F Residential Single Family District w/conditions to RS F Residential Single Family District w/amended conditions. (Advertised in the August 13 and 20, 2020, issues of the Salem Times Register. Recommend approval; see Page 3 Planning Commission minutes). STA FF REPO RT C .Continuity of Gov ernment Ordinance C onsider the readoption of an ordinance to continue temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster. (T his ordinance was adopted on emergency basis at the March 27, 2020, special meeting.) D.Appropriation of F unds C onsider request to appropriate additional highway maintenance funding. Audit - Finance C ommittee E.L aP rade Land Disturbance P lan C onsider setting bond for erosion and sediment control and landscaping for the LaPrade Land Disturbance Plan located at 1357 Southside Drive. Audit - Finance Committee 5.C losed Session A.Closed Session Hold a Closed Session in accordance with the provisions of Section 2.2-3711A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter pertaining to the appointment of an Assistant City Manager. 6.Adjournment Audit Finance Committee Meeting, 8:00 a.m., City Manager's Conference Room Ci ty Council Meeting A G E N D A Monday, August 24, 2020, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Work Session Hold a work session to receive a presentation regarding Valley Metro Transit System and any other topics deemed necessary. B.Minutes C onsider acceptance of the minutes from the August 10, 2020, regular meeting. C .F inancial Report C onsider acceptance of the Statement of Revenues and Expenditures for one month ending J uly 2020. 4.New Business A.Special Exception P ermit Hold public hearing to consider the request of Riverland Oaks, LLC, contract purchaser, and Higgs Family Trust, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 422 South Broad Street (Tax Map # 145-12-7). (Advertised in the August 13 and 20, 2020, issues of the Salem Times Register. Recommend approval; see Page 1 Planning Commission minutes). STA FF REPO RT B.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, and Boone T homas, applicant, located at 201 Northern Trail (Tax Map # 10-1-1.1) from RS F Residential Single Family District w/conditions to RS F Residential Single Family District w/amended conditions. (Advertised in the August 13 and 20, 2020, issues of the Salem Times Register. Recommend approval; see Page 3 Planning Commission minutes). STA FF REPO RT C .Continuity of Gov ernment Ordinance C onsider the readoption of an ordinance to continue temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with pandemic disaster. (T his ordinance was adopted on emergency basis at the March 27, 2020, special meeting.) D.Appropriation of F unds C onsider request to appropriate additional highway maintenance funding. Audit - Finance C ommittee E.L aP rade Land Disturbance P lan C onsider setting bond for erosion and sediment control and landscaping for the LaPrade Land Disturbance Plan located at 1357 Southside Drive. Audit - Finance Committee 5.Adjournment Audit Finance Committee Meeting, 8:00 a.m., City Manager's Conference Room City Council Meeting MINUTES Monday, August 10, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:30 p.m., there being present all the members to wit: Renee F. Turk, Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. Jones, and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rosemarie B. Jordan, Director of Finance; Charles E. VanAllman, Jr., Community Development Director; Mike Stevens, Communications Director; Larado Robinson, Director of Water and Sewer Department; Judy L. Hough, Deputy City Clerk; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.Consent Agenda A.Citizens' Comments Comments from the public, limited to five minutes, on matters not on the regular meeting agenda. (Name, address, and topic are required.) John Breen, 142 Bogey Lane, appeared before the Council. He noted the topic of his comments is New Beginnings. He stated the Simms' rezoning created a group and legal review of Salem's operations, Charter and Codes. It revealed a "we've always done it that way." More extensive research was undertaken and is ongoing. It includes and included phone calls, FOIA's or correspondence to Salem, VDOT, DEQ, Attorney General's office, Secretary of State, and various attorneys. An essential conclusion was that Salem would benefit from various new beginnings that build on the good, discard the outdated or ineffective and embrace positive change. A series of suggested new beginnings will be provided to Council. Basic common place Codes and accountability measures, which exist throughout Virginia, but not in Salem, will be suggested. This and all future communications are not intended or should they be construed as a personal attack. He further discussed some initial observations and suggestions for improvement. He stated that Salem citizens need answers to basic fundamental questions. He thanked Council for the opportunity to discuss issues and suggestions for new beginnings. Item # 3BDate: August 24, 2020 Ginny Coleman, 1500 Longview Avenue, appeared before the C ouncil. She noted that she and her husband, Wilton, purchased their home 15 years ago in Middleton Gardens. T hey are very concerned about the neighborhood. Due to health conditions, they are having to move to a retirement community. T hey put their house on the market and before it had been on the market for five hours, they had a contract. Before the contract could be signed, the C ity had all the rain a few weeks ago, and they got six inches of water and sewer backup in their basement. T hey had to have a cleaning company come in and clean it and strip the basement, etc. It knocked their sale of the property. T heir neighbors on the street also got water in their basement at the same time. She noted she had a petition with 15 of the neighbors' signatures who are very upset. T his has been going for 15 years, and the C ity has known about this problem, but they have pushed it under the rug. It is time to bring it out, and it is now time for the C ity to address it. She noted that the C ity has continued to add houses and businesses to this line, and it is overloaded. She noted the storm drain in front of her house needs to be replaced because it is not big enough to accommodate the houses that were built up on the hill behind them. She further noted the C ity took the easy way out and put these stop gap things in their yards forcing each resident to buy one and put them in their yard. T he C ity paid $1,000 and the residents had to pay the difference. She stated it is past time for Salem to do something about this. She is asking the C ity to reimburse she and her husband for the expenses they had to put out to fix the City's problem. Sarah C ox of 1430 Longview Avenue appeared before the C ouncil. She read the following petition for the record: "we, the undersigned tax-paying citizens, who reside in Middleton Gardens, within the C ity of Salem, bring this petition before the Salem C ity Council on August 10, 2020. T here are 36 homes on Longview Avenue. T he sewer drain line in our neighborhood is only 15 inches wide and ends at our dead-end street. During heavy rainstorms, the City's storm water drain lines spill over into the sewer drain lines. Once the sewer line fills up at the far end of Longview Avenue, at the dead-end, it starts to back up in the basements of every home on the street that has a basement, through floor and shower drains and toilets, all the way to Poplar Avenue. T hese sewer backups have caused major damages, on multiple occasions, to our properties that we have had to clean up on our own without any help from the C ity of Salem and on some occasions, our health, and well-being was compromised during these occurrences. We have brought our concerns about the failed sewer line to the Water and Sewer Departments, the C ity Manager, and the Risk Manager without any resolution to the sewer line issues. T he C ity did send a letter stating they would pay $1,000 toward a backflow preventer, which is now code for new homes. Unfortunately, this backflow preventer costs more than what the C ity is willing to reimburse, making it a financial burden on the residents. We are asking and expecting the City of Salem to fully install or reimburse the full cost of the recommended backflow preventer at each property on Longview Avenue, as well as, swiftly upgrade the sewer and storm water drain lines in Middleton Gardens to adequately handle the flow of water and sewer and finally, to reimburse homewoners for damage caused by the failed sewer sewer system. Please Salem City C ouncil, do not let this fall on deaf ears." Mayor Turk asked for a show of hands of those in the audience who also have had the same issue. T here were several in attendance who raised their hands. Mr. J ones noted he has asked the City Manager if he could look into whether the C A RES Act funding could be used to correct this problem in the C ity. He further noted that he met with Mrs. C oleman and Mr. Hudson after this happened. Further, this problem is not going to be resolved overnight. Mayor Turk asked the Director of Water and Sewer, Larado Robinson, if he could explain what it might take to resolve this issue and what kind of priority this might have. Mr. Robinson clarified what Mrs. C oleman was talking about regarding the back water valve. He noted that they have a plan in place where they offer up to $1,000 to residents who sign up to install one of the valve if they are at risk for a backup. Obviously, we have recently had some unprecedented rainfalls, and unfortunately, our sewer system is not designed to be water tight. He further discussed the problems with the City's sewer lines. A lot of those lines have not been updated in years, but we are under a consent order by the D EQ to upgrade those lines. We have been working to upgrade the lines in the C ity, and this area of the C ity will be upgraded during the next phase which is three to five years away. He discussed other efforts the department has been undertaking with regards to checking out lines downstream, etc. T his area of the C ity is not the only one with issues. He further discussed the sewer line issues and possible solutions to the problems. T here was additional discussion about the sewer line issues in the C ity and possible solutions to the problems. B.Minutes Consider acceptance of the minutes from the J uly 27, 2020, regular meeting. Accepted 4.New Business A.Conv eyance of P roperty Hold a public hearing to consider the sale of the property located at 2102 West Main Street, Tax Map # 137-2-1, consisting of 2.68 acres. (As advertised in the J uly 30, 2020, issue of the Salem Times Register.) Mayor Turk opened the public hearing and asked if there was anyone to speak on this matter. T here was no response, and the public hearing was closed. Mr. Yost noted that any proposal(s) for the purchase of the property would need to come back to C ouncil at another meeting for their consideration. Mayor Turk thanked Mr. Yost. Mr. Taliaferro noted this is the C arilion building on West Main Street. T he C ity purchased this property a year and a half or two years ago. T his property sits to the west of the Hardees on West Main Street. For years we have had difficulty getting developers to develop the western part of West Main Street from Wildwood Road to the west city limits. T he C ity saw the purchase of this building as an opportunity to take control of the entrance to that corridor. We did not purchase it with the intention of keeping it forever. T his is the first step in the process of selling the property. No action was taken on this item. B.Appropriation of F unds Consider request to accept and appropriate the Rescue Squad Assistance Fund grant. Audit - Finance Vice Mayor Wallace noted the Audit Finance C ommittee met this morning to discuss this request. He noted that this request pertains to the Salem Fire and EMS and not the volunteer Rescue Squad. T he C ity has been awarded $68,917.52 in Rescue Squad Assistance Fund grant funding from the Office of Emergency Medical Services. Funds will be used to pay for half the cost of four cardiac monitors. A 50% local match is required, which is available in the Reserve for C apital account. T he C ommittee reviewed the request and recommends accepting the Rescue Squad Assistance Fund grant and appropriating $68,918 in state grant revenue for the purpose stated above. J ames Wallace motioned to appropriate a $68,918 state grant for the purchase of cardiac monitors for the Fire and EMS Department and a $68,918 match from capital reserves. J ohn Saunders seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace C .Appropriation of F unds Consider request to appropriate WanderLove grant funds from Virginia Tourism Corporation. Audit - Finance C ommittee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he C ity of Salem has been awarded $10,000 from the Virginia Tourism C orporation’s (VT C ) D MO Recovery Grant program. T he grants are designed to provide immediate recovery marketing funds to destination marketing organizations (D MOs) across the state that have been heavily impacted by the novel coronavirus pandemic. While the grant does not require a cash match, destinations have pledged a collective in-kind match. Salem’s in-kind match will be covered through marketing plans already in place. Proceeds from the grant will be used for marketing, which was not included in the budget. T he Committee reviewed the request and recommends appropriating the $10,000 in grant funds for the purpose stated above. J ames Wallace motioned to approve appropriating a $10,000 Virginia Tourism C orpration's grant to promote tourism during the pandemic. Randy Foley seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace D.P atel Residence E SC P lan Consider setting bond for erosion and sediment control for the Patel Residence ESC Plan located in the 700 block of High Street. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance Committee also discussed this request. T he Committee reviewed the estimate for erosion and sediment control for the Patel Residence ESC Plan to be located in the 700 block of High Street. T he C ommittee concurs with the C ity Engineer’s office recommendation that bond be set in the amount of $10,098 and a time frame for completion set at twelve (12) months. J ames Wallace motioned to approve the bond for erosion and sediment control for the Patel Residence ESC Plan to be located in the 700 block of High Street in the amount of $10,098 and a time frame for completion set at twelve (12) months. William J ones seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace E.Carryov er of Stormwater Management F unds Consider request to reappropriate unspent stormwater management program funds. Audit - Finance C ommittee Vice Mayor noted this request was also discussed by the Audit Finance C ommittee. Stormwater management programs were implemented by local governments effective J uly 1, 2014 as required by the State to comply with the Clean Water Act of 1972. On September 12, 2016, City C ouncil adopted a policy to allow staff to administratively appropriate stormwater management funding not expended at the end of each fiscal year, if the carryover amount was less than $25,000. As of J une 30, 2020, funding of $43,209 was unspent and needs to be reappropriated in fiscal year 2021. Since the carryover amount is more than $25,000, C ouncil action is required. T he C ommittee reviewed the request and recommends appropriating the funds to fiscal year 2021 budget. J ames Wallace motioned to approve appropriating $43,209 from the prior year Storm Water account to the current year. J ohn Saunders seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace F.Boards and Commissions Consider appointments to various boards and commissions. Vice Mayor Wallace motioned to appoint Chelsea Dyer to the Board of Appeals (USBC Building C ode) as an alternate member for a five-year term ending August 9, 2025. Randy Foley seconded the motion. Ayes: Saunders, J ones, Foley, Wallace, Turk Randy Foley motioned to reappoint Skip Lautenschlager to the Roanoke Valley Greenway C ommission for a three-year term ending September 26, 2023. Bill J ones seconded the motion. Ayes: Saunders, J ones, Foley, Wallace, Turk William J ones motioned to appoint J ohn Saunders to the Roanoke Valley Transportation Planning Organization (T PO) Policy Board as an alternate member for the remainder of a three-year term ending J une 30, 2023. J ames Wallace seconded the motion. Ayes: Foley, J ones, Saunders, Turk, Wallace 5.Adjournment T he meeting was adjourned at 7:08 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-20 6,785,616$ - 0%- -$ General Property Taxes 38,989,443 1,781,888 1%456,031 1,325,857 Other Local Taxes 19,241,000 270,468 1%217,045 53,423 Permits and Licenses 324,450 23,050 9%29,601 (6,551) Fines and Forfeitures 70,000 220 1%580 (360) Revenue from Use of Money and Property 1,412,273 94,869 10%145,184 (50,315) Charges for Services 3,503,257 246,272 10%349,586 (103,314) Payment in Lieu of Taxes from Electric Fund 3,160,000 - 0%- - Payment in Lieu of Taxes from Water Fund 167,000 14,484 9%14,210 274 Miscellaneous Revenue 281,996 13,256 3%7,911 5,345 Non-Categorical Aid 3,884,907 37,295 1%38,498 (1,203) Shared Expenses 1,383,069 - 0%- - Categorical Aid 8,216,837 50,413 0%40,513 9,900 Transfer From Other Funds 335,000 - 0%- - Total Revenues 87,754,848 2,532,215 3%1,299,159 1,233,056 Expenditures: General Government 6,988,840 739,133 13%917,016 (177,883) Judicial Administration 2,272,784 236,273 7%169,481 66,792 Public Safety 17,629,272 1,839,477 10%1,684,788 154,690 Public Works 15,031,091 911,345 4%671,063 240,282 Health and Welfare 5,439,177 239,551 4%212,531 27,020 Education 23,068,533 2,744,763 8%1,947,424 797,339 Parks, Recreation and Cultural 6,141,594 456,897 8%495,476 (38,578) Community Development 2,602,185 332,123 22%577,939 (245,815) Non-Departmental 6,236,777 410,145 8%481,279 (71,134) Contingency 1,256,595 - 0%- - Contingency for Economic Dev. Opportunities 100,000 - 0%- - Reserve for Capital 988,000 - 0%- - Total Expenditures 87,754,848 7,909,708 9%7,156,996 752,712 Revenues Over/(Under) Expenditures -$ (5,377,493)$ (5,857,837)$ 480,344$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For One Month Ending July 31, 2020 Item # 3CDate: August 24, 2020 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2019 -2021 FY 2019 FY 2020 FY 2021 City of Salem, Virginia Debt Outstanding For Period Ending July 31, 2020 Schedule E Balance Principal Balance 7/1/2020 Issuances Payments 7/31/2020 City Debt Outstanding 2010B VML/VACO Series G Build America Bonds* 315,000$ -$ -$ 315,000$ 2010D VML/VACO Bonds I Tax Exempt Bonds 1,470,000 - - 1,470,000 2011 Union First Market Refunding Bonds 1,579,842 - - 1,579,842 2013 Public Improvement Bonds 1,245,825 - (89,425) 1,156,400 2016B Public Improvement Bonds 850,793 - - 850,793 2019 Public Improvement Bonds 4,859,000 - - 4,859,000 2020 Public Improvement Bonds 2,595,000 - - 2,595,000 2020 Public Improvement Refunding Bonds 5,799,023 - - 5,799,023 Total City Debt Outstanding 18,714,483 - (89,425) 18,625,058 School Debt Outstanding 2011 Union First Market Refunding Bonds 2,765,158 - - 2,765,158 2012A Public Improvement Bonds 6,204,250 - (477,250) 5,727,000 2013 Public Improvement Bonds 3,839,175 - (275,575) 3,563,600 2020 Public Improvement Bonds 23,960,000 - - 23,960,000 Total School Debt Outstanding 36,768,583 - (752,825) 36,015,758 Total Debt Outstanding 55,483,066$ -$ (842,250)$ 54,640,816$ *This issue was refunded in June 2020. An additional principal payment will be made in FY21. City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending July 31, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2020 28,438,219 Revenues: Federal Grants 9,038,041 882,783 - 882,783 8,155,258 - State Grants 8,752,530 539,898 - 539,898 8,212,632 - Proceeds From Debt Issuance 34,847,259 34,847,258 - 34,847,258 1 - Interest Income 119,352 134,240 - 134,240 (14,888) 9,007 Donations 45,000 40,000 - 40,000 5,000 - Issuance Of Capital Leases 72,648 72,648 - 72,648 - - Transfer From General Fund 1,871,505 1,871,505 - 1,871,505 - - Transfer From Electric Fund 450,600 450,600 - 450,600 - - Transfer From Water Fund 28,000 28,000 - 28,000 - - Transfer From Schools Fund 150,000 150,000 - 150,000 - - Total Revenues 55,374,935 39,016,932 - 39,016,932 16,358,003 9,007 Expenditures: ERP - New World 525,394 525,394 - 525,394 - - Firepower Appliances Capital Lease 72,648 72,648 - 72,648 - - Sheriff Equipment 2020 25,000 22,955 - 22,955 2,045 22,955 Radio System Upgrade 2,637,839 2,282,066 - 2,282,066 355,773 - Fire Station Alerting System 255,735 255,734 - 255,734 1 - Fire Truck 2020 698,200 - - - 698,200 - Animal Shelter HVAC Replacement 50,000 - 46,800 46,800 3,200 - Roanoke Blvd Multimodal Impr at VA 876,381 778,703 1,952 780,655 95,726 - Colorado St Bridge Replacement 6,450,000 149,301 735,734 885,035 5,564,965 14,064 Apperson Drive Bridge Replacement 3,364,939 57,447 664,983 722,430 2,642,509 - Street Department Equipment 2019 718,342 672,159 - 672,159 46,183 - Courthouse Cooling Tower Replacement 94,368 94,367 - 94,367 1 - TAP House Roof Renovations 25,414 25,414 - 25,414 - - VDOT E Main Project UPC 8753 163,827 - - - 163,827 - Street Department Equipment 2020 1,260,242 - - - 1,260,242 - Rke River Greenway Phase 2B 361,886 361,885 - 361,885 1 - Hanging Rock Battlefield Phase 2 570,310 120,858 14,682 135,540 434,770 - Kiwanis Scoreboard 45,158 45,158 - 45,158 - - Parks & Recreation Equipment 2019 40,161 40,161 - 40,161 - - Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 - Parks and Recreation Equipment 2020 23,000 - - - 23,000 - Kiwanis Field Lighting Upgrades 700,000 - - - 700,000 - Longwood Park Restroom Replacement 150,000 - - - 150,000 - Salem Memorial Park Equipment 2020 40,000 - 36,950 36,950 3,050 - Salem Memorial Park Lower Level Seats 101,000 - - - 101,000 - Library Sidewalk Replacement 36,800 - - - 36,800 - Kiwanis Roof/Infrastructure Renovations 41,528 - - - 41,528 - City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending July 31, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Downtown Impr - E Main St/College Ave 1,684,838 1,124,979 317,591 1,442,570 242,268 143,037 Downtown Impr - E Main St/Broad St 614,065 98,334 300 98,634 515,431 - Downtown Impr - E Main St/Broad St-CDBG 250,000 - - - 250,000 - Downtown Impr - CDBG Community Impr 285,000 20,569 28,005 48,574 236,426 - Downtown Impr - E Main St/Union St 750,000 - 116,050 116,050 633,950 - Downtown Impr - E Main St/Market St 3,629,869 490 165,600 166,090 3,463,779 - Capital Projects Local Reserve 15,910 - - - 15,910 - Transfer to Civic Center-2019 Bonds 265,000 265,000 - 265,000 - - Transfer to Civic Center-2020 Bonds 109,000 - - - 109,000 - Transfer to Schools-2020 Bonds 27,000,000 3,445,962 - 3,445,962 23,554,038 - Transfer to Electric-2020 Bonds 1,089 1,089 - 1,089 - - 2020 Bond Costs 287,592 287,591 - 287,591 1 - Total Expenditures 55,374,935 10,749,764 2,128,647 12,878,411 42,496,524 180,056 Fund Balance, July 31, 2020 28,267,170 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,986,044$ 3,324,289$ 8% 3,549,227$ (224,938)$ Other Electric Revenue 571,479 43,107 8% 42,554 553 Reserve for Encumbrances 12,087,180 - 0% - - Appropriated from Net Position - - 0% - - Total Operating Revenues 52,644,703 3,367,395 6% 3,591,780 (224,385) . Operating Expenses Other Power Generation - Operation 90,000 9,826 11% 16,825 (6,999) Other Power Generation - Maintenance 54,630 - 0% 1,819 (1,819) Purchased Power 21,540,000 2,032,278 9% 2,144,450 (112,173) Transmission - Operation 6,210,500 504,158 8% 437,402 66,756 Transmission - Maintenance 24,000 395 2% 247 149 Distribution - Operations 944,150 105,205 11% 67,963 37,241 Distribution - Maintenance 1,221,665 84,655 7% 88,209 (3,554) Customer Service 580,459 61,378 11% 50,236 11,142 Administration & General - Operation 3,026,488 57,239 2% (61,963) 119,202 Administration & General - Maintenance 161,211 9,572 6% 23,477 (13,905) Depreciation - 109,399 0% 122,597 (13,198) Capital 15,003,733 327,741 2% 280,700 47,042 Contingency 627,867 - 0% - - Total Operating Expenses 49,484,703 3,301,846 7% 3,171,962 129,884 Income (loss) Before Transfers 3,160,000 65,550 419,818 (354,269) Transfers (3,160,000) - 0% - - Income (loss) -$ 65,550$ 419,818$ (354,269)$ City of Salem, Virginia Electric Fund Statement of Operations For One Month Ending July 31, 2020 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,180,151$ 609,507$ 8% 597,246$ 12,262$ Other Revenue 390,000 17,199 4% 37,509 (20,310) Reserve for Encumbrances 110,263 - 0% - - Appropriated from Net Position - - 0% - - pp p Total Operating Revenues 7,680,414 626,707 8% 634,755 (8,048) . Operating Expenses Salaries of Personnel 776,077 87,893 11% 59,317 28,576 Fringe Benefits 372,684 29,139 8% 26,399 2,740 Contractual Services 661,215 36,388 6% 28,307 8,081 Printing and Binding 2,500 - 0% - - Advertising 1,000 - 0% - - Utilities 417,200 32,125 8% 31,631 495 Communications 6,900 94 1% 94 (0) Insurance 29,750 - 0% - - Travel and Training 9,800 111 1% 512 (401) Miscellaneous 60,537 30,991 51% 31,028 (37) Materials and Supplies 194,100 4,689 2% 3,702 987 Depreciation - 71,242 0% 71,242 71,585 Capital 390,000 - 0% - - Contingency 1,244,266 - 0% - - Total Production Expenses 4,166,029 292,672 7% 252,232 40,440 Salaries of Personnel 585,456 53,826 9% 36,737 17,089 Fringe Benefits 295,345 18,871 6% 17,106 1,764 Contractual Services 628,253 42,984 7% 36,076 6,908 Communications 4,950 152 3% 122 30 Insurance 24,000 - 0% - - Lease/Rent of Equipment 2,000 152 8% 152 - Travel and Training 5,300 - 0% 806 (806) Miscellaneous 26,537 2,325 9% 2,479 (155) Miscellaneous Credits (240,000) (24,036) 10% (18,812) (5,225) Materials and Supplies 139,888 3,857 3% (2,014) 5,871 Depreciation - 7,888 0% 7,567 321 Capital 356,337 3,458 1% 6,561 (3,104) Interest Obligations 1,519,319 (19,682) -1% (5,676) (14,006) Bond Costs - - 0% - - Total Distribution Expenses 3,347,385 89,793 3% 81,105 8,688 Income (loss) Before Transfers 167,000 244,242 301,418 (57,176) Transfers (167,000) (14,484) 9% (14,210) (273) Income (loss)-$ 229,758$ 287,207$ (57,449)$ Production Distribution City of Salem, Virginia Water Fund Statement of Operations For One Month Ending July 31, 2020 Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,862,860$ 571,163$ 8% 582,737$ (11,574)$ Other Revenue 169,000 5,156 3% 19,390 (14,235) Reserve for Encumbrances 982,749 - 0% - - Appropriated from Net Position - - 0% - - Total Operating Revenues 8,014,609 576,319 7% 602,127 (25,808) . Operating Expenses Salaries of Personnel 669,045 66,301 10% 48,355 17,947 Fringe Benefits 324,667 24,454 8% 23,118 1,336 Contractual Services 3,580,739 236,794 7% 228,824 7,969 Printing and Binding 1,500 - 0% - - Advertising 1,500 - 0% - - Utilities 4,500 849 19% 419 430 Communications 15,600 221 1% 235 (14) Insurance 18,000 - 0% - - Lease/Rent of Equipment 3,000 152 5% 152 - Travel and Training 9,000 - 0% 1,359 (1,359) Miscellaneous 38,537 2,215 6% 2,223 (9) Miscellaneous Credits (325,000) (10,812) 3% (23,878) 13,066 Materials and Supplies 98,000 2,132 2% 540 1,591 Depreciation - 97,529 0% 96,800 729 Capital 797,778 2,168 0% 5,848 (3,681) Interest Obligations 1,631,321 (30,336) -2% (33,116) 2,780 Bond Costs - - 0% - - Contingency 1,146,422 - 0% - - Total Operating Expenses 8,014,609 391,665 5% 350,879 40,786 Income (loss) before Transfers - 184,654 251,248 (66,594) Transfers - - 0% - - Income (loss) -$ 184,654$ 251,248$ (66,594)$ City of Salem, Virginia Sewer Fund Statement of Operations For One Month Ending July 31, 2020 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 367,000$ 9,809$ 3% 32,805$ (22,995)$ Box office shows 1,200,000 5,347 0% 20,660 (15,314) Catering and concessions 150,000 1,081 1% 11,184 (10,103) Merchandise and commissions 151,500 458 0% 9,031 (8,572) Static advertising 60,000 8,875 15% 32,000 (23,125) Miscellaneous income 16,100 2,626 16% 300 2,326 Salem Fair 267,000 - 0% 480,900 (480,900) Reserve for encumbrances 3,755 - 0% - - Total Operating Revenues 2,215,355 28,196 1% 586,880 (558,684) Operating Expenses Salaries of personnel 1,056,679 101,090 10% 145,033 (43,943) Fringe benefits 429,033 34,273 8% 34,595 (322) Maintenance and contractual services 235,755 3,794 2% 31,064 (27,270) Printing and binding 1,000 - 0% - - Advertising 37,000 (55) 0% 9,043 (9,098) Utilities 277,000 13,739 5% 32,446 (18,707) Communications 18,200 554 3% 684 (130) Insurance 21,000 - 0% - - Travel and training 7,800 - 0% - - Miscellaneous 88,036 4,970 6% 4,842 129 Show expense 1,300,213 8,104 1% 29,465 (21,361) Fair 2020 expense 218,735 6,220 3% 321,542 (315,322) Materials and supplies 52,300 660 1% 4,501 (3,841) Capital 109,000 - 0% - - Depreciation - 23,840 0% 22,783 1,057 Contingency 24,760 - 0% - - Total Operating Expenses 3,876,511 197,189 5% 635,997 (438,808) Income (loss) Before Transfers (1,661,156) (168,993) (49,117) (119,875) Transfers 1,661,156 129,346 8% 133,808 (4,462) Income (loss)-$ (39,647)$ 84,691$ (124,337)$ City of Salem, Virginia Salem Civic Center Statement of Operations For One Month Ending July 31, 2020 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 472,600$ 6,204$ 1% 49,607$ (43,402)$ Concessions 130,504 859 1% 1,403 (544) Moyer Concessions 35,500 7,234 20% 9,829 (2,595) Salem High Concessions 9,000 - 0% - - Total Operating Revenues 647,604 14,297 2% 60,839 (46,542) . Operating Expenses: Salaries of personnel 143,061 10,218 7% 29,168 (18,949) Fringe benefits 96,950 3,831 4% 6,632 (2,801) Contractual services 10,000 459 5% 604 (144) Printing and binding 500 - 0% - - Laundry and Cleaning 15,000 - 0% 700 (700) Communications 600 16 3% 16 0 Insurance 1,200 - 0% - - Travel and training - - 0% - - Miscellaneous 140,205 3,765 3% 14,522 (10,757) Materials and supplies 159,430 (591) 0% 14,192 (14,783) Depreciation - 365 0% 328 38 Capital - - 0% - - Total Catering Expenses 566,946 18,064 3% 66,161 (48,097) Salaries of Personnel 56,776 - 0% - - Fringe Benefits 16,009 - 0% - - Miscellaneous 42,950 309 1% 529 (220) Materials and Supplies 32,000 280 1% 254 26 Total Concessions Expenses 147,735 589 0% 783 (194) Salaries of Personnel 32,710 7,503 23% 6,657 846 Fringe Benefits 9,782 2,644 27% 1,727 917 Contractual services 2,500 208 8% 208 - Miscellaneous 5,500 1,135 21% 1,410 (275) Materials and Supplies 12,000 2,506 21% 1,666 841 Total Moyer Expenses 62,492 13,997 22% 11,668 2,329 Salaries of Personnel 12,017 - 0% - - Fringe Benefits 3,969 - 0% - - Miscellaneous 300 - 0% - - Materials and Supplies 2,350 73 3% - 73 Total Salem High Expenses 18,636 73 0% - 73 Income (loss) Before Transfers (148,205) (18,425) (17,773) (652) Transfers 148,205 - 0% - - Income (loss)-$ (18,425)$ (17,773)$ (652)$ Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For One Month Ending July 31, 2020 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 5,868,278$ 6,521,396$ (653,118)$ Revenue Premiums Paid - City 5,465,000 440,395 8% 420,025 20,370 Premiums Paid - School 4,415,000 359,982 8% 346,376 13,606 Premiums Paid - Retirees 840,000 145,081 17% 106,376 38,705 Dental Premiums Paid 629,000 55,884 9% - 55,884 Interest Earnings 18,000 - 0% - - Miscellaneous - - 0% - - Total Year to Date Revenues 11,367,000 1,001,342 9% 872,777 128,565 Expenses Health Claims 10,221,752 897,157 9% 1,025,760 (128,603) Dental Claims 629,000 47,080 - Employee Health Clinic 440,048 28,950 7% 14,925 14,025 Consulting Services 67,900 8,504 13% 8,504 - Miscellaneous 8,300 3,675 44% 6,900 (3,225) Total Year to Date Expenses 11,367,000 985,366 9% 1,056,089 (70,723) Ending Net Position -$ 5,884,254$ 6,338,084$ (453,830)$ City of Salem, Virginia Health Insurance Fund Statement of Revenues and Expenses For One Month Ending July 31, 2020 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending July 31, 2020 Schedule M FV as a Cash Value Unrealized Fair Value % of 7/31/2020 Gain (Loss) 7/31/2020 Portfolio Demand & Time Deposits Concentration Account 35,883,471$ -$ 35,883,471$ 24.6% Payroll Account 9,422 - 9,422 0.0% Revenue Recovery Account 14,339 - 14,339 0.0% Utilitiy Billing Account 19,508 - 19,508 0.0% Box Office Account 29,060 - 29,060 0.0% Held as Fiscal Agent of: Cardinal Academy 801,062 - 801,062 0.5% Court Community Corrections 1,537,930 - 1,537,930 1.1% Held on Behalf of: Economic Development Authority 662,360 - 662,360 0.5% Total Demand & Time Deposits 38,957,152 - 38,957,152 26.7% Investments Local Government Investment Pool (LGIP) 16,857 - 16,857 0.0% Local Government Investment Pool EM (LGIP EM*) 76,738,212 121,269 76,859,481 52.8% VA State Non-Arbitrage Program (SNAP) 30,009,612 - 30,009,612 20.6% Total Investments 106,764,681 121,269 106,885,950 73.4% Total Deposits and Investments 145,721,833$ 121,269$ 145,843,102$ 100.1% * Extended Maturity CITY OF SALEM ITEM 4A PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff August 12, 2020 Report prepared: August 5, 2020 RE: Hold public hearing to consider the request of Riverland Oaks, LLC, contract purchaser, and Higgs Family Trust, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 422 South Broad Street (Tax Map # 145-12-7). SITE CHARACTERISTICS: Zoning: RSF Residential Single-Family District Future Land Use Plan Designation: Residential Existing Use: Vacant Proposed Use: Two-Family Dwelling BACKGROUND INFORMATION: The subject property consists of a single parcel of 0.277 acres, with a lot width of forty-six (46) feet and a depth of two hundred sixty two (262) feet. It is located on the east side of South Broad Street, to the north of the intersection with Gray Alley. The property fronts both on South Broad Street and White Oak Street. The property is currently vacant as the existing home was demolished in January 2005. In March of that same year the Board of Zoning Appeals denied a variance request that would have allowed a reduction in lot width and area so the lot could be subdivided, and two single-family dwellings built. The petitioner is requesting a permit to allow a front to back two- family dwelling. ISSUES: The portion of the lot furthest east lies within the 100-year floodplain. Item # 4A Date: August 24, 2020 AG - Agriculture District BCD - Business Commerce District CBD - Community Business District CUD - College/University District DBD - Downtown Business District HBD - Highway Business District HBD/HM - Highway Business/Heavy Manufacturing District HBD/LM - Highway Business/Light Manufacturing District HM - Heavy Manufacturing District LM - Light Manufacturing District LM/HM - Light Manufacturing/Heavy Manufacturing District MHP - Manufactured Home Park District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE W h i t e O a k S t r e e t S t e w a r t A l l e y B i s h o p A l l e y S c h o o l L a n e E a s t 2 n d S t r e e t S o u t h B r o a d S t r e e t E a s t 3 r d S t r e e t S o u t h M a r k e t S t r e e t W h i t e O a k S t r e e t S o u t h B r o a d S t r e e t 1 s t C h u r c h o f J e s u s , P B 1 0 , P g . 7 1 E l a m , P B 1 1 , P G 7 9 E l a m , P B 1 0 , P G 9 9 D r o p m o r e M a p E l a m , P B 9 , P G 5 3 E l a m , P B 9 , P G 1 2 E v e r e t t R e s u b , D B 2 7 7 , P G 3 9 4 H u g h e s & E v e r e t t , P B 7 , P G 3 2 J a s s , P B 1 4 , P G 2 3 E v e r e t t , P B 1 5 , P G 7 9 E v e r e t t , P B 1 5 , P G 7 9 17B 18A 18B 19B 21B 12 16A 1616B 77A77B 1010A 106 107 108 109 70 3 5 673 75B 75A 76B 76A 10 11 13 14 15 17 18 B A 1 7 6 5 12 22 31 28 26 2 4 5 7 9 11 14 16 9 11 16 18 23 24 20 21 A 56 55 111 110 96 1 3 6 8 10 1213 15 32 30 29 27 B 2A 29A14A14B 18B18A 7 8 6 9 10 1167 66 103 102B 102A 101A 101B 100 99 7 878A 7 998 8 097 A B D C B A 74 73A 19 20 21 22 13 14 15 17 19 54 68 69 104 105 4 5 19A 20A 22B21A 17A 12B12A12A-1 12B-1 6 0 3 6 4 0 5 0 1 6 4 0 6 0 1 6 1 6 1 6 . 5 1 6 1 5 1 6 1 5 "2" 1 2 /0 8 /8 8 D .B . 1 4 5 p g . 3 3 V a c a t e d P t . 3 r d S t . V a c a t e d 1 6 ' S t e w a r t A l l e y 5 /1 8 /0 6 , R e s o l u t i o n N o . 1 0 7 0 Blk. 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(c) 0.164 Ac.0.130 Ac. 0.215 Ac. 0.187 Ac. 0.207 Ac.0.167 Ac. 0.172 Ac. 0.415 Ac. 0 .1 0 8 A c . 0 .2 6 8 A c . 0 .2 1 6 A c . 0 .1 7 8 A c . 0 100 20050 Feet±1 inch = 100 feet AUGUST PL ANNING COMMISSION ITEM 1422 SOU TH BROAD ST. CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 145-12-7 Buildings Parcels City Limits Commercial Downtown Economic Development Area Industrial Institutional Mixed Use Public Parks and Recreational Residential Transitional Tax Parcel 145-12-7 Buildings Parcels City Limits • • • • • • • • • • Planni ng Commi ssi on Meeti ng M INUTES Wednesday, August 12, 2020, 7:00 P M Salem Civic Center, Community Room, 1001 Roanoke Boulevard, Salem, VA 24153 1.C all to Order A regular meeting of the Planning C ommission of the C ity of Salem, Virginia, was called to order at 7:00 p.m., there being present the following members to wit: Vicki G. Daulton, Chair (absent); Denise P. King, Vice C hair; Reid A. Garst II, N. J ackson Beamer, and Neil L. C onner (absent); with Denise P. King, Vice Chair, presiding; together with C harles E. VanAllman, J r., C ommunity Development Director; Mary Ellen Wines, Zoning Administrator, Benjamin W. Tripp, C ity Planner; and Stephen M. Yost, City Attorney. N. J ackson Beamer motioned to appoint Mary Ellen Wines as Executive Secretary Pro Tem for this meeting of the Planning Commission. Reid A. Garst II seconded the motion. Aye: Beamer, Garst, King Absent: Conner, Daulton Vice C hair King welcomed a Boy Scout troop who were in attendance. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the J une 10, 2020, regular meeting. Accepted as presented 4.New Business A.Special Exception P ermit Hold public hearing to consider the request of Riverland Oaks, LLC , contract purchaser, and Higgs Family Trust, property owner, for the issuance of a Special Exception Permit to allow a two-family dwelling on the property located at 422 South Broad Street (Tax Map # 145-12-7). T he Executive Secretary Pro Tem reported that notice of said hearing had been published in the J uly 30, and August 6, 2020, issues of the Salem Times Register, and all property owners were notified by letter mailed J uly 27, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of 0.277 acres, with a lot width of forty-six (46) feet and a depth of two hundred sixty two (262) feet. It is located on the east side of South Broad Street, to the north of the intersection with Gray Alley. T he property fronts both on South Broad Street and White Oak Street. T he property is currently vacant as the existing home was demolished in J anuary 2005. In March of that same year the Board of Zoning Appeals denied a variance request that would have allowed a reduction in lot width and area so the lot could be subdivided, and two single-family dwellings built. T he petitioner is requesting a permit to allow a front to back two- family dwelling. T he portion of the lot furthest east lies within the 100-year floodplain. Vice Chair King opened the public hearing and asked if there was anyone to speak regarding this request. Patrick Snead, Manager Member of Riverland Oaks, LLC , appeared before the C ommission explaining the Special Exception Permit request. He noted the members of the company are lifelong residents of the community and focus on giving back to the community. T hey are proposing to build a back to back two-story duplex with one home facing South Broad Street and the other home facing White Oak Street. T here will be ample off street parking provided for each home. He further discussed the proposed project and noted that updated handouts had been provided to the Community Development office. Mr. Garst asked if the units would be rental, and Mr. Snead noted that they would be rental units. Mr. Garst asked what would be the price range, and Mr. Snead noted that the rental rate would be approximately $1,400 plus pets. Mr. Garst asked if this would be marketed for college students, and Mr. Snead noted that college students are not their target market. Vice C hair King asked if there was anyone else to speak on this matter. T here was no response, and the public hearing was closed. Reid Garst motioned to recommend to the Council of the City of Salem that the request of Riverland Oaks, LLC , contract purchaser, and Higgs Family Trust, property owner, for the issuance of a Special Exception Permit to allow a two- family dwelling on the property located at 422 South Broad Street (Tax Map #145- 12-7) be approved. J ackson Beamer seconded the motion. Ayes: Beamer, Garst, King Absent: Conner, Daulton B.Amendment to the Zoning Ordinance Hold public hearing to consider the request of Boone T homas, applicant, and Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, for rezoning the property located at 201 Northern Trail (Tax Map # 10-1-1.1) from RSF Residential Single Family District w/conditions to RSF Residential Single Family District w/ amended conditions. T he Executive Secretary Pro Tem reported that notice of said hearing had been published in the J uly 30, and August 6, 2020, issues of the Salem Times Register, and all property owners were notified by letter mailed J uly 27, 2020. Staff noted the following regarding the request: the subject property consists of a single parcel of 0.357 acres. T his is Lot 1 of the Rivendell Subdivision. It is located on the north side of of Northern Trail, to the east of the intersection with Polar Lane. T he petitioners wish to have a driveway access from Polar Lane leading to an attached garage. In 2007 the rezoning of the parent parcel was granted with proffered conditions. During the meeting the applicant voluntarily proffered that here would be no access to Polar Lane from several of the lots, including this one. Unfortunately, this condition was erroneously left out of the final ordinance, however, in recognition of the proffer, it was added to the subdivision plat approved by Planning C ommission later that year. T he request relates only to the condition prohibiting access from Polar Lane to lot 1. Vice Chair King opened the public hearing and asked if there was anyone to speak regarding this request. Steve Poff with Boone T homas Homes, applicant, representing the property owner, appeared before the C ommission explaining the rezoning request. He noted that the original rezoning in 2007 placed several conditions on this subdivision. T hey are requesting to amend one of those conditions which prohibits access from Polar Lane. T he property owners would like to build a home with a side entry garage as this is the best way to access the proposed construction due to the topography. If they were to build the proposed house with the entrance from Northern Trail, it might require a retaining wall. Further, he feels the houses with the side entry garage look asthetically better for a corner lot. T here are no sight distance issues related to the request. In addition, no other lot in the subdivision would benefit from amending this condition. Vice Chair King noted she had been by the property. T here is currently a gate on the side of the property on Polar Lane. She asked if this would be where the driveway would go, and Mr. Poff noted that yes that is his target for the driveway. T here was further discussion regarding the elevations for the subdivision. Vice C hair King noted that the proposed driveway will more than likely line up with the driveway on the other side of Polar Lane. Vice Chair King asked Mr. VanAllman if he knew the reason why the condition was placed on the subdivision prohibiting access to Polar Lane from the subdivision lots. Mr. VanA llman noted he thought there was some concern about the width of Polar Lane and that the neighbors were concerned with sight distance with driveways being put in on the street. So the developers decided to proffer that they would not have any driveways on Polar Lane. He does not remember it being a big issue. Further, he did drive up to the subdivision to verify the safety, and he does not see a problem with putting the driveway for this lot on Polar. Vice C hair King asked about the sight line distance. She noted that she drove down Northern Trail and came back to Polar Lane, and she did not have an issue with sight line. Mr. VanAllman noted that the plat provided with the request does have the sight distances noted, and the plat was prepared by a licensed surveyor and a professional engineer has to certify the plat is correct. Mr. Garst asked if the driveway would be wide enough for the owners to back out of the garage and turnaround and pull out onto Polar. Mr. Poff noted that there should be enough room to put a turnaround. Vice C hair King asked if there was anyone else to speak on this matter. T here was no response, and the public hearing was closed. J ackson Beamer motioned to recommend to the Council of the City of Salem that the request of Boone T homas, applicant, and Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, for rezoning the property located at 201 Northern Trail (Tax Map # 10-1-1.1) from RSF Residential Single Family District w/conditions to RSF Residential Single Family District with amended conditions be approved as presented for Lot 1, 201 Northern Trail only. Reid Garst seconded the motion. Ayes: Beamer, Garst, King Absent: Conner, Daulton 5.Adjournment T he meeting was adjourned at 7:23 p.m. AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. WHEREAS, Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, and Boone Thomas, applicant, have heretofore petitioned to have the property located at 201 Northern Trail (Tax Map # 10-1-1.1) being Lot 1, Rivendell as shown on that certain Subdivision Plat recorded in Plat Book 12, pages 31-32, in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia (herein “Property”) rezoned from RSF Residential Single Family District with conditions to RSF Residential Single Family District with amended conditions; and WHEREAS, in said petition, Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, and Boone Thomas, applicant, did voluntarily proffer amended zoning conditions from the July 9, 2007, conditional rezoning of an approximate 9.28-acre parcel of which the Property is a part located on Polar Lane to the regulations provided for in RSF Residential Single Family District; and WHEREAS, Council has reviewed the proposed amended conditions and is of the opinion that the requested rezoning without the proposed amended conditions would not be in the best interests of the City and that the amended conditions will more closely comply with the intent of the Land Use Plan heretofore adopted; and WHEREAS, Council has adopted the provisions of Chapter 320 of the 1978 Acts of the General Assembly of Virginia, Sections 15.2-2296 through 15.2-2302, relating to conditional zoning as set forth in Sections 106-522 et seq. of the Code of the City of Salem, Virginia; and WHEREAS, the Planning Commission at its regular meeting held on August 12, 2020, did recommend to Council after holding a public hearing that such conditional rezoning be approved with the amended voluntarily proffered conditions; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106, of The Code of the City of Salem, be amended, revised, and reordained to read as follows and the map referred to shall be changed in this respect and no other: Section 1. That the Property, as described herein, of Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, and Boone Thomas, applicant, be and the same is hereby changed from RSF Residential Single Family District with conditions to RSF Residential Single Family District with amended conditions, and the Subdivision Plat of Rivendell recorded as referenced above shall be amended in this respect and no other, said property being described as follows: Beginning at an iron pin found on the northerly right of way line of Item # 4BDate: August 24, 2020 Northern Trail, said point being 73.97’ from the intersection of Northern Trail and Polar Lane; thence with a curve turning to the left with an arc length of 50.49', with a radius of 325.00', a chord bearing of S41°16'05" W 50.44' to a point; thence with a curve turning to the right with an arc length of 37.79', with a radius of 25.00', a chord bearing of S80°07'36" W 34.30' to a point; thence n 56°33'49" W a distance of 188.30' to an iron pin found; thence W74°28'00"E a distance of 135.32' to an iron pin found; thence S44°16'52"E 134.37' to the point and place of beginning, containing 0.357 acres lying and being in the City of Salem, Virginia; and being Lot 1 as shown on plat of “Rivendell” which plat is recorded in the Clerk’s Office of the Circuit Court of the City of Salem, Virginia in Plat Book 12, Pages 31-32. Section 2. The following conditions voluntarily proffered shall apply in addition to the regulations contained in Chapter 106 of The Code of the City of Salem: 1. All lots shall meet all zoning requirements including the minimum road frontage requirements; 2. Sight distance requirements shall be met for the proposed intersection; 3. Building requirements of no vinyl, only brick and stone foundations, architectural shingles, paved driveways, and stone and landscaped entranceway. 4. There is to be no access to Lots 7, 8, 9, and 11, and 1 through Polar Lane. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – William D. Jones – Byron Randolph Foley – James W. Wallace, III – Renee F. Turk – Passed: Effective: /s/ Mayor ATTEST: James E. Taliaferro, II Clerk of Council City of Salem, Virginia CITY OF SALEM ITEM 4B PLANNING COMMISSION STAFF REPORT Prepared by: Meeting Date: City Administrative Staff August 12, 2020 Report prepared: August 5, 2020 RE: Hold public hearing to consider the request of Boone Thomas, applicant, and Edward Andrew Riner Revocable Declaration of Trust, Edward Andrew Riner - Trustee, property owner, for rezoning the property located at 201 Northern Trail (Tax Map # 10-1-1.1) from RSF Residential Single Family District w/conditions to RSF Residential Single Family District with amended conditions. SITE CHARACTERISTICS: Zoning: RSF Residential Single-Family District Future Land Use Plan Designation: Residential Existing Use: Vacant Proposed Use: Single-Family Dwelling BACKGROUND INFORMATION: The subject property consists of a single parcel of 0.357 acres. This is Lot 1 of the Rivendell Subdivision. It is located on the north side of Northern Trail, to the east of the intersection with Polar Lane. The petitioners wish to have a driveway access from Polar Lane leading to an attached garage. In 2007 the rezoning of the parent parcel was granted with proffered conditions. During the meeting the applicant voluntarily proffered that here would be no access to Polar Lane from several of the lots, including this one. Unfortunately, this condition was erroneously left out of the final ordinance, however, in recognition of the proffer, it was added to the subdivision plat approved by Planning Commission later that year. The request relates only to the condition prohibiting access from Polar Lane to lot 1. ISSUES: None. AG - Agriculture District BCD - Business Commerce District CBD - Community Business District CUD - College/University District DBD - Downtown Business District HBD - Highway Business District HBD/HM - Highway Business/Heavy Manufacturing District HBD/LM - Highway Business/Light Manufacturing District HM - Heavy Manufacturing District LM - Light Manufacturing District LM/HM - Light Manufacturing/Heavy Manufacturing District MHP - Manufactured Home Park District PUD - Planned Unit District RB - Residential Business District RMF - Residential Multi-Family District RMF/RB - Residential Multi-Family/Residential Business District RSF - Residential Single Family District RSF/HBD - Residential Single/Highway Business District RSF/LM - Residential Single Family/Light Manufacturing RSF/RB - Residential Single Family/Residential Business District RSF/RMF - Residential Single Family/Residential Multi-Family District RSF/TBD - Residential Single Family/Transitional Business District TBD - Transitional Business District EXISTING ZONING FUTURE LAND USE I n t e r s t a t e 8 1 I n t e r s t a t e 8 1 Polar Lane N o rt h e r n T r a i l R i v e n d e ll ,P B 1 2 ,P G 3 1 ,3 2 Barbara R. Booker Subd., PB 7, PG 58 HangingRockOrchards,Phase2,PB 9,P G 92 G o o d p a s ure&Llyod,PB15,P G 4 6 5 Pt. Tr. 18 9 1 8 2 7 36 4 1 2 Pt. Tr. 8 5 4 3 8 9 1011 5 4 3 2 1 50 35 50 R o a n o k e C o u n t y C i t y o f S a l e m I n t e r s t a t e 8 1 R /W City of Salem 5 2 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 3.1 3.8 3.9 1.2 1.3 1.11 1.10 1.61.5 1.4 1.1 79.97 210.91 1 8 3 .6 1 197.31 70.22 54.78 100.00 15.08 100.00 4 0 .0 0 1 2 7 .7 6 1 8 6 . 2 7 233.49 52.06 125.37 99.88 2 1 9 .6 0 16 7.7 0 149.00 249.62 121.58 85.57 177.00 219.33 24.8615.13 91.35 3 8 9 .7 0 1 0 5 .6 3 1 0 5 .6 3 7 2 .8 1 7 0 . 9 8 1 1 7 .6 9 1 3 7 .3 1 64.77 1 9 .6 2 236.11 226.49250.00 240.92 227.32164.99 125.00 125.00 7 5 .6 5 217.20 226.50 202.99 124.88 125.06 70.00 120.11 130.94 182.86 115.11 241.77 120.92 188.30 134.37 37.79 50.49 1 3 5 .3 2 2 7 .1 1 82.90 7 5.0 0 1 4 0 . 2 5 8 3 .6 7 2 0 0 . 4 5 8 2 .0 0 1 3 6 .9 6 223.21 269.37 23.11 9.62 1 1 0 .3 0 26.62 74.92 50.00 68.59 1 4 2 .4 171.0 1 1 0 1 .5 2 1 1 9 . 0 7 1 4 5 .7 9 1 1 8 .0 857.21 41.34 1 4 5.0 5 25.82 2 4 . 6 6 3 2.9 5 140.50 76.02 60.24 80.18 25.41 1 2 345 316 351 320 349 353 324 201 2 0 5 2 0 9 2 0 0 2 0 4 2 1 3 2 2 5 312 3 0 8 3 0 4 2 0 8 217 221 344 0.81 Ac. 0.648 Ac. 0.502 Ac. 0.601 Ac. 0.671 Ac. 0.703 Ac. 0.602 Ac. 0.649 Ac. 0.585 Ac. 0.628 Ac. 0.523 Ac. 1.206 Ac. 0.402 Ac. 0.267 Ac. 0.347 Ac. 0.376 Ac. 1.289 Ac.0.602 Ac. 0.519 Ac. 0.357 Ac. 0 100 20050 Feet±1 inch = 100 feet AUGUST PL ANNING COMMISSION ITEM 2 201 NORTHERN TRAIL CITY OF SALEM Community Development DepartmentP.O. Box 869Salem, Virginia 24153-0869Phone: (540) 375-3032 Tax Parcel 10-1-1.1 Buildings Parcels City Limits Commercial Downtown Economic Development Area Industrial Institutional Mixed Use Public Parks and Recreational Residential Transitional Tax Parcel 10-1-1.1 Buildings Parcels City Limits CURVE TABLE CURVE RADIUS ARC LENGTH CHORD BEARING CHORD LENGTH DELTA ANGLECJ 325.00' 50.49' S 41' 16' 05 11 W 50.44' 8'54 106 11 �� C2 25.00' 3779' S 80' 07' 36" W 34.30' 86"31 108 11 \ \ �S'� \ //,'>?'. ��TOPOGRAPHIC SURVEY NOTE: \ \ �\ 75'P.U.E. \"-._ i "' \ I <&� ....0 Oo.,, V-7 . .7'-{5' ·<{:,� -� THIS PARTIAL TOPOGRAPHIC SURVEY WAS COMPLETED UNDER THE DIRECT AND RESPONSIBLE CHARGE OF, JOHN R. MCADEN, L.S. FROM AN ACTUAL GROUND SURVEY MADE UNDER MY SUPERVISION; THAT THE IMAGERY AND/OR ORIGINAL DATA WASOBTAINED ON FEBRUARY 28, 2020; AND THAT THIS PLAT, MAP,OR DIGITAL GEOSPATIAL DATA INCLUDING METADATA MEETS MINIMUM ACCURACY STANDARDS UNLESS OTHERWISE NOTED. � 0::. § � Ck:: �\ �\ \\ \ \ � =o c:,_ c:, \J) -:;....i. \-\--:s,'Z- \\\� � t'\j c::i -I'<') �j I ··"c:,� '\ "<0)1 '<::. S·'\' Q;-·IR \� \1 LOT 1 110.357 AC. � \ \ \ \ \ V<68. J \ \ \ 1'_ to � PROP. BUILDING/201 F.F.:1269.0 �. � �/·:G�G. \� I 1 � i ---7 . 1,?68-- �s s \ \ @ PROP.DRIVE �� :+-!��C:5 <::::) �:;t:: II � V) � � '· {;:t.:•1268. 51 bk':: 71 ' -·r-1 24.7' � -.i '-.. 0:5 I ® LOT 2 -::::;i --- �J _ .. -J .. 1266 i. ,._. � BENCHMARK: .. '_ ' . ---.. @:f:;� ·• TOP OF WATER METER · !264·8·ct-··-·····riJ ·· ·-··-� =--· ELEV.:1265.7 ,'l-· D o' 30' i-\---� ?J <o0ot ?�Gt-S \'l-• J\ /{J. THE INTENT OF THIS PLAT IS TO SHOW THE LOCATIONOF A PROPOSED DWELLING FOR BUILDING PERMIT PURPOSES AND IS NOT INTENDED TO REPRESENT AN PHYSICAL IMPROVEMENTSURVEY. 60' 90' I NORTHERN TRAIL 50 1 R/W SCALE: 1" = 30' NOTES: 1.OWNER OF RECORD: EDWARD ANDREW RINER REVOCABLEDECLARATION OF TRUST 2.LEGAL REFERENCE: INSTRUMENT #190001147 3.TAX MAP NUMBER: 10-1-1.14.PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES. 5.PROPERTY IS CURRENTLY ZONED RSF 6.MINIMUM SETBACK REQUIREMENTS:FRONT YARD = 25 FEETSIDEYARD = 10% AVERAGE LOT WIDTHREAR YARD = 25 FEET7.ELEVATION DATUM IS REFERENCED TO SITE PLANS FOR "RIVENDELL". 8.FINISHED FLOOR ELEVATIONS SHOWN HEREON ARE ESTABLISHEDWITHOUT CONSIDERATION FOR UTILITIES. 9.THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE REPORTAND IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY SUCH. 10.PROPERTY IS WITHIN F.E.M.A. DEFINED ZONE X UNSHADED. 0 • F.F. G.F. M.B.L. P.U.E.R.Y.S. S.Y.S. LEGEND DEEDED CORNER IRON PIN FOUND FINISHED FIRST FLOOR GARAGE FINISHED FLOOR MINIMUM BUILDING LINE PUBLIC UTILITY EASEMENTREAR YARD SETBACK SIDE YARD SETBACK >< >< >< SILT FENCE � W.M. WATER METER @c.o. CLEANOUT BUILDING PERMIT PLOT PLAN AND PARTIAL TOPOGRAPHIC SURVEY FOR BOONE THOMAS HOMES 201 NORTHERN TRAIL LOT 1 RIVEN DELL PLAT BOOK 12, PAGES 31 -32 CITY OF SALEM, VIRGINIA SURVEYED FEBRUARY 28, 2020 JOB #05200060.HS SCALE: 1 " = 30' PLANNERS /ARCHITECTS/ ENGINEERS / SURVEYORS ROANOKE/ RICHMOND/ NEW RIVER VALLEY/ STAUNTON/ HARRISONBURG/LYNCHBURG 1208 Corporate Circle/ Roanoke, Virginia 24018 /Phone (540) 772-9580 / www.balzer.cc ��\,TH Op �� p./: foJJ £.rtll,� u� R. McAden >Lie. No. 2002 02/28/2020 .(: .4Jvl) BAIZER & ASSOCIATES 1�! �� · I& I� IZ Abstract of Minutes of the June 25, 2007, Salem City Council meeting A regular meeting of the Council of the City of Salem, Virginia, was held in the Council Chambers, City Hall, 114 North Broad Street, on June 25, 2007, at 7:30 p.m., there being present the following members of said Council, to wit: Howard C. Packett, Jane W. Johnson, John Christopher Clemens, and Byron R. Foley (John C. Givens – absent); with Howard C. Packett, Mayor, presiding; together with James E. Taliaferro, Assistant City Manager and Clerk of Council; Melinda J. Payne, Director of Planning and Development; Charles E. VanAllman, City Engineer; and Stephen M. Yost, City Attorney; and the following business was transacted: Mayor Packett called the meeting to order at 7:30 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Mayor Packett reported that this date and time had been set to hold a public hearing to consider the request of Frank C. Young Heirs, property owners, and M & G LLC, contract purchaser, for rezoning an approximate 9.28-acre parcel located on Polar Lane (Tax Map #10-1-1) from AG Agricultural District to RSF Residential Single Family District; and WHEREAS, the Clerk of Council reported that notice of such hearing had been published in the June 7 and 14, 2007, issues of the Salem Times-Register, a newspaper published and having general circulation in the City of Salem; and WHEREAS, the Planning Commission at its regular meeting held on June 13, 2007, recommended to the Council of the City of Salem that the rezoning be approved; and WHEREAS, staff noted the following: the subject property consists of one parcel located off Polar Lane and is directly south of Interstate 81; the property, approximately 9.28 acres, is currently occupied by a barn and is zoned Agricultural; this request is to rezone the property from AG to RSF; the contract purchaser, M & G LLC, wishes to build an 11-lot residential subdivision, with lots ranging from 13,000 sq. ft. to 115,000 sq. ft. (.29 ac to 2.65 ac); once subdivided, the lots will be sold for the purpose of the buyers building custom homes; restrictive covenants will be put into effect governing minimum house sizes and building materials; the engineers also state the developer will install and dedicate a new road to serve the subdivision that will meet City of Salem Right of Way requirements; the engineers state that the list of restrictive covenants is under development and has not been included in the information sent to staff; and WHEREAS, Sean Horne of Balzer and Associates Inc., Roanoke, representing the contract purchaser, appeared before Council to explain the request; he stated that the proposed subdivision is an 11-lot subdivision with a minimum lot size of 13,000 square feet ranging up to approximately two and one-half acres; he stated that the total density of the project is only about 1.18 units per acre; he further stated that access to the subdivision is off Polar Lane and that all roads will be built according to the City’s specifications; he stated that the minimum house size is anticipated at 2,500 to 3,200 square feet with an average value of $400,000 to $600,000; he stated that building requirements will be set, which would include no vinyl, only brick and stone foundations, architectural shingles, paved driveways, stone and landscaped entranceway, etc.; Mr. Horne stated that there were some questions about lot sizes, and road frontage which have been addressed; he further stated the following conditions have been proffered: 1.) all lots shall meet the zoning requirements, including the minimum road frontage requirements, and 2.) sight distance requirements shall be met for the proposed intersection; he stated that since the original letter was submitted, an item came up concerning access to Polar Lane and the intent is that all access from the lots would come off the new road and not from Polar Lane; he further stated that the developer is willing to also proffer that all residential access will be off of the new road; and WHEREAS, Councilman Clemens discussed the conditions being proffered and questioned if the developer would also be willing to proffer the building requirements of no vinyl, but brick or stone foundations, architectural shingles, paved driveways, and stone or brick entranceways; and WHEREAS, Mr. Horne stated that the developer is willing to proffer the building requirements; and WHEREAS, no other person(s) appeared related to the request; ON MOTION MADE BY COUNCILWOMAN JOHNSON, SECONDED BY COUNCILMAN CLEMENS, AND DULY CARRIED, an ordinance entitled “AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA,” with voluntarily proffered conditions was duly passed on first reading with voluntarily proffered conditions -- the roll call vote: all present - aye. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * There being no further business to come before the Council, the same on motion adjourned at 7:50 p.m. A true copy teste: James E. Taliaferro, II Clerk of Council AN ORDINANCE TO AMEND SECTION 106-110, ARTICLE I, CHAPTER 106, OF THE CODE OF THE CITY OF SALEM, VIRGINIA, RELATING TO ZONING AND DIVIDING THE CITY INTO BUILDING DISTRICTS AND ESTABLISHING DISTRICT BOUNDARY LINES ON THE ZONING MAP OF THE CITY OF SALEM, VIRGINIA. WHEREAS, Frank C. Young Heirs, property owners, and M. & G. L.L.C., contract purchaser, have heretofore petitioned to have an approximate 9.28-acre parcel located on Polar Lane (Tax Map # 10-1-1),rezoned from AG Agricultural District, to RSF Residential Single Family District; and WHEREAS, in said petition, M. & G. L.L.C., contract purchaser, did voluntarily proffer written conditions in addition to the regulations provided for in RSF Residential Single Family District into which this property is requested to be rezoned; and WHEREAS, Council has reviewed the proposed conditions and is of the opinion that the requested rezoning without the proposed conditions would not be in the best interests of the City and that the conditions proffered will more closely comply with the intent of the Land Use Plan heretofore adopted; and WHEREAS, Council has adopted the provisions of Chapter 320 of the 1978 Acts of the General Assembly of Virginia, Sections 15.2-2296 through 15.2-2302, relating to conditional zoning; and WHEREAS, the Planning Commission at its regular meeting held on June 13, 2007, did recommend to Council after holding a public hearing that such rezoning be approved with the voluntarily proffered conditions; NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Section 106-110, Article I, Chapter 106, of The Code of the City of Salem, be amended, revised, and reordained to read as follows and the map referred to shall be changed in this respect and no other: Section 1. That the following described property in the City of Salem, of Frank C. Young Heirs, property owners, and M. & G. L.L.C., contract purchaser, being an approximate 9.28-acre parcel located on Polar Lane (Tax Map #10-1-1), be and the same is hereby changed from AG Agricultural District to RSF Residential Single Family District, and the map referred to shall be changed in this respect and no other, said property being described as follows: BEGINNING at a Point on the southeasterly intersection of the Right-of-Way line of Polar Lane and Interstate 81, being the northwesterly corner of City of Salem Tax Map number 10-1-1; thence along the southerly Right-of-Way line of Interstate 81 the following: N74° 28’ E, 162.43 feet to a point; thence N41° 10’ E, 223.40 feet to a point; thence N71° 26’ E, 247.26 feet to a point; thence N88° 09’ E, 101.54 feet to a point; thence N58° 24’ E, 102.45 feet to a point at the northwesterly corner of the property of R. L. & Virgie Ferris (Deed Book 514, Page 70); thence leaving the southerly Right-of-Way line of Interstate 81 and continuing with the line of said Ferris property the following: S36° 11’ E, 178.62 feet to a point; thence N75° 27’ 45” E, 227.32 feet to a point at the northwesterly corner of the property of Russell F. & Dorothy L. Bussey (Deed Book 472, Page 20); thence leaving the line of said Ferris property and continuing along the westerly line of said Bussey property S21° 58’ 20” E, 331.01 feet to a point on the northerly Right-of-Way line of Polar Lane; thence leaving the line of said Bussey property and continuing along the northerly Right-of-Way line of Polar Lane the following: S63° 41’ W, 675.76 feet to a point; thence N82° 04” W, 76.02 feet to a point at the southerly corner of the property of Darwin D. Jorgensen & Cheryl R. Jorgensen-Earp (Deed Book 187, Page 722); thence leaving the Right-of-Way line of Polar Lane and continuing along the line of said Jorgensen property the following: N46° 18’ E, 149.0 feet to a point; thence N42° 57” W, 167.7 feet to a point; thence S66° 30’ W, 219.6 feet to a point on the northeasterly Right-of- Way line of Polar Lane; thence leaving the line of said Jorgensen property and continuing with the northeasterly Right-of-Way line of Polar Lane the following: N50° 27” w, 49.40 feet to a point; thence N56° 41’ W, 296.30 feet to the Point of Beginning containing 9.28 acres more or less and being the remaining southerly portion of Tract 18, Hanging Rock Orchard (Plat Book 3, Page 92) as shown on plat entitled “Survey for Frank C. Young et als” dated April 13, 1966, prepared by T. P. Parker being referenced in Deed Book 2, Page 288 in the clerk’s office of the circuit court of the City of Salem, Virginia. Section 2. The following requirements shall apply in addition to the regulations contained in Chapter 106 of The Code of the City of Salem: 1. All lots shall meet all zoning requirements including the minimum road frontage requirements; 2. Sight distance requirements shall be met for the proposed intersection; and 3. Building requirements of no vinyl, only brick and stone foundations, architectural shingles, paved driveways, and stone and landscaped entranceway. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Upon a call for an aye and a nay vote, the same stood as follows: Byron R. Foley – Aye John Christopher Clemens – Aye Jane W. Johnson - Aye John C. Givens - Aye Howard C. Packett - Aye Passed: July 9, 2007 Effective: July 19, 2007 /s/ Howard C. Packett Mayor ATTEST: Krystal M. Coleman Deputy Clerk of Council City of Salem, Virginia MEMORANDUM TO: Chuck Aldridge Wendel Ingram Melinda Payne Chuck VanAllman Rita Wygal Steve Yost FROM: Krystal Coleman DATE: July 16, 2007 SUBJECT: Amendment to the Zoning Ordinance The Council of the City of Salem at its regular meeting held on July 9, 2007, passed an ordinance on second reading with voluntarily proffered conditions rezoning the property of Frank C. Young Heirs, property owners, and M & G LLC, contract purchaser, being a 9.28-acre parcel located on Polar Lane (Tax Map #10-1-1) from AG Agricultural District to RSF Residential Single Family District. This Amendment to the Zoning Ordinance is number 290. A copy of this ordinance is attached for your information. If you have any questions, please do not hesitate to contact me. Attachment {00265402-1 } AN ORDINANCE TO CONTINUE TEMPORARY CHANGES IN CERTAIN DEADLINES AND TO MODIFY PUBLIC MEETING AND PUBLIC HEARING PRACTICES AND PROCEDURES TO ADDRESS CONTINUITY OF OPERATIONS ASSOCIATED WITH PANDEMIC DISASTER. WHEREAS, on March 12, 2020, Governor Ralph S. Northam issued Executive Order Fifty-One declaring a state of emergency for the Commonwealth of Virginia arising from the novel Coronavirus (COVID-19) pandemic; and WHEREAS, Executive Order Fifty-One acknowledged the existence of a public health emergency which constitutes a disaster as defined by Virginia Code § 44-146.16 arising from the public health threat presented by a communicable disease anticipated to spread; and WHEREAS, Executive Order Fifty-One ordered implementation of the Commonwealth of Virginia Emergency Operations Plan, activation of the Virginia Emergency Operations Center to provide assistance to local governments, and authorization for executive branch agencies to waive “any state requirement or regulation” as appropriate; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency, beginning March 1, 2020, in response to the spread of COVID-19; and WHEREAS, on March 11, 2020, the World Health Organization declared the COVID-19 outbreak a pandemic; and WHEREAS, on March 23, 2020, the Council of the City of Salem, Virginia confirmed the declaration of local emergency made by the local director of emergency management on March 17, 2020; and WHEREAS, health officials at the Federal, State and Local level have repeatedly advised that gatherings of people can spread the illness and prolong the disaster caused by the COVID-19 pandemic; and WHEREAS, the usual and necessary operations of government, by law, often require large gatherings of people in person, which would contradict the advice of the government and health officials responsible for addressing the continued disaster caused by the COVID-19 pandemic; and WHEREAS, the Council of the City of Salem, Virginia, wishes to follow the guidance of government and health officials while providing for the continuity of City government and critical local services during the State of Emergency and continued disaster caused by the COVID-19 pandemic; and WHEREAS, Section 15.2-1413 of the Code of Virginia authorizes the Council to act to assure continuity of government in the event of a disaster, notwithstanding any contrary provisions of law; and WHEREAS, the Council adopted an emergency Continuity Ordinance on March 27, 2020; and WHEREAS, the Ordinance of March 27, 2020 provided that it would remain in full force and effect for a period not to exceed six (6) months; and Item # 4CDate: August 24, 2020 {00265402-1 } 2 WHEREAS, outbreaks of the virus have occurred in different areas of the United States, and health experts warn of the possibility of a second wave of the pandemic during the fall and winter; and WHEREAS, health officials at the Federal, State and Local level continue to advise that large gatherings of people can spread the illness and prolong the disaster caused by the COVID-19 pandemic; and WHEREAS, the Council wishes to insure the continuity of City government during the remainder of the COVID-19 pandemic; and WHEREAS, the Council determines that the continuity of City government and provision of critical local services require the adoption of this Ordinance. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA: 1. That the Council, School Board, Planning Commission, Board of Zoning Appeals, Economic Development Authority, Board of Equalization, or other City Boards, Commissions or Authorities (collectively, the “Public Bodies”) may, at their election, conduct meetings and act upon proposed agenda items for the duration of the Emergency, either under normal procedures or by electronic means (to include, by way of example, meetings where a quorum of the Public Body is assembled by electronic means but is not physically assembled) in compliance with public notice, access, and other legal requirements governing the provision of notice and the holding of public meetings. Notwithstanding the foregoing, the Public Body may modify or dispense with those requirements to the extent necessary or practicable to address the State of Emergency and Disaster caused by the COVID-19 pandemic. 2. If the Public Body conducts a public hearing during the Emergency, the public hearing may be conducted using a procedure described in the notice provided in advance of the meeting or by any other method specified by the Public Body at the meeting. The method of receiving public comment should be reasonable under the circumstances of the meeting, the items to be considered, and the state of the emergency in the City. Examples of methods could include comments received by e-mail, by telephone, by web conferencing or virtual meeting applications, or in person (so long as recommendations of public health officials are observed). Public comments will be received by the Public Body before a vote on the public hearing matter and will be made a part of the record of the meeting. 3. The City Manager is authorized to (i) modify, limit, or suspend City programs, functions, or services as needed to ensure the effective continuity of government; (ii) restrict City staff and the public from entering or congregating around City-owned buildings, facilities, and real property as necessary to ensure the health, safety, and welfare of the public and staff; and (iii) regulate the use of such buildings, facilities, and real property for the public health, safety, and welfare. The City Manager is further authorized to take actions objectively reasonable and necessary in the public health interest to alter schedules, provide programming, pay bills, engage contractors, hire employees, and adjust administrative processes and procedures to address the disaster, all in keeping with the U.S. Centers for Disease Control and Virginia Department of Health guidance and directives, and consistent with state and local declarations of emergency. 4. That this Ordinance will be in full force and effect on and after its passage as provided by law and will remain in effect until the earlier of its repeal or the end of the Declaration of Local {00265402-1 } 3 Emergency by Resolution of the City Council. Upon repeal or expiration of this Ordinance, the Public Bodies will resume operation in accordance with standard operating practices and procedures. Nothing in this Ordinance shall prohibit Public Entities from holding in-person public meetings provided that public health and safety measures as well as social distancing are taken into consideration. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders - William D. Jones - Byron Randolph Foley - James W. Wallace, III - Renee F. Turk - Passed: Effective: ATTEST: _________________________________ James E. Taliaferro, II, Clerk of Council City of Salem, Virginia AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 24, 2020 AGENDA ITEM: Request to appropriate additional highway maintenance funding from the state for equipment SUBMITTED BY: Rosemarie B. Jordan Director of Finance SUMMARY OF INFORMATION: The City receives highway maintenance funding each year and any unspent funds may be carried forward to the subsequent fiscal year. An appropriation of $66,742 from carryover funds is needed to cover the purchase of a hydroseeder and a crash attenuator trailer. These pieces of equipment will only be used on eligible state road projects. . FISCAL IMPACT: Highway maintenance funds may only be used for maintenance costs as determined by the State. The equipment purchases fall within the guidelines of the highway maintenance program. STAFF RECOMMENDATION: Staff recommends appropriating $66,742 of carryover funds to account 10-018-4001- 58001, Primary Roads – Machinery and Equipment. Item # 4D Date: August 24, 2020 Item # 4EDate: August 24, 2020 Ci ty Council Meeting A G E N D A Monday, March 23, 2020, 7:30 P M South Salem E lementary School, Cafeteria, 1600 Carolyn Road, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes C onsider acceptance of the minutes from the March 9, 2020, work session and regular meeting. B.F inancial Report C onsider the acceptance of the statement of revenue and expenditures for the eight months ending February 2020. 4.Old Business A.P ublic I mprov ement Bonds C onsider ordinance on second reading authorizing the issuance of general obligation improvement bonds in the City of Salem, Virginia in an aggregate principal amount not to exceed $34,775,000. (As advertised in the February 24 and March 2, 2020 issues of The Roanoke Times.) Audit - Finance C ommittee 5.New Business A.Declaration of Local E mergency C onsider adopting Resolution 1374 reaffirming the declaration of local emergency declared on March 17, 2020, in the C ity of Salem. B.P ersonal P roperty Tax Relief Act (P P T RA) C onsider request to adopt Resolution 1375 setting the allocation percentage for personal property tax relief for the 2020 tax year. Audit - Finance C ommittee C .Appropriation of F unds C onsider request to appropriate RST P funding for the Elizabeth Campus Greenway. Audit - Finance D.Appropriation of F unds C onsider request to appropriate Smart Scale funding for Downtown Improvements. Audit - Finance C ommittee E.Appropriation of F unds C onsider request to appropriate additional highway maintenance funding from the state for paving and equipment. Audit - Finance C ommittee F.Appropriation of F unds C onsider request to amend the C ivic C enter Operating budget. Audit - Finance C ommittee 6.C losed Session 7.Adjournment Audi t F i nance Commi ttee meeti ng, 8:00 a.m., Ci ty Manager's Conference Ro om Work Sessi on, 6:30 p.m., Cafeteri a, South Sal em El ementary Scho ol