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Home My WebLink About8/10/2020 - City Council - Agenda -RegularCi ty Council Meeting A G E N D A Monday, August 10, 2020, 6:30 P M Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Citizens' Comments C omments from the public, limited to five minutes, on matters not on the regular meeting agenda. (Name, address, and topic are required.) B.Minutes C onsider acceptance of the minutes from the J uly 27, 2020, regular meeting. 4.New Business A.Conveyance of P roperty Hold a public hearing to consider the sale of the property located at 2102 West Main Street, Tax Map # 137-2-1, consisting of 2.68 acres. (As advertised in the J uly 30, 2020, issue of the Salem Times Register.) B.Appropriation of F unds C onsider request to accept and appropriate the Rescue Squad Assistance Fund grant. Audit - Finance C .Appropriation of F unds C onsider request to appropriate WanderLove grant funds from Virginia Tourism Corporation. Audit - Finance C ommittee D.P atel Residence E S C P lan C onsider setting bond for erosion and sediment control for the Patel Residence ESC Plan located in the 700 block of High Street. Audit - Finance C ommittee E.Carryov er of Stormwater Management F unds C onsider request to reappropriate unspent stormwater management program funds. Audit - Finance C ommittee F.B oards and Commissions C onsider appointments to various boards and commissions. 5.Adjournment Audi t F i nance Commi ttee Meeti ng, 8:00 a.m., Ci ty Manager's Co nference Room City Council Meeting MINUTES Monday, July 27, 2020, 6:30 PM Community Room, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 6:31 p.m., there being present the following members to wit: Renee F. Turk, Mayor, James W. Wallace, III, Vice-Mayor, Council members: Byron Randolph Foley, William D. Jones (absent), and John E. Saunders; with Renee F. Turk, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rosemarie B. Jordan, Director of Finance; Mike Stevens, Communications Director; Judy L. Hough, Deputy City Clerk; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.Consent Agenda A.Minutes Consider acceptance of the minutes from the July 13, 2020, regular meeting. Accepted B.Financial Report Consider the acceptance of the Statement of Revenues and Expenditures for the twelve months ending June 2020. Received 4.Old Business A.Vacation of Right of Way Consider ordinance on second reading permanently vacating and disposing of an approximate 0.0069 acres of an 12' unopened alley situate off West Second Street for Ricky Reynolds. (Approved on first reading at the July 13, 2020, meeting.) John Saunders motioned to approve an ordinance on second reading permanently vacating and disposing of an approximate 0.0069 acres of a 12' unopened alley situate off West Second Street for Ricky Reynolds. Randy Foley seconded the motion. Item # 3BDate: August 10, 2020 Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 5.New Business A.Roanoke Valley Detention Commission Serv ice Agreement Consider request to approve the amended service agreement for the Roanoke Valley Detention Commission. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee met this morning to discuss this request. T he C ity of Salem has been a member jurisdiction of the Roanoke Valley D etention C ommission since it was formed in 1998. Since that date, many changes have been made to juvenile detention that have decreased the population for the facility. T he Board of the Commission has revised the service agreement and restructured the funding methodology for the members. T he C ommittee reviewed the request and recommended approving the revised service agreement. J ames Wallace motioned to approve the amended service agreement for the Roanoke Valley Detention C ommission. J ohn Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones B.Appropriation of F unds Consider request to appropriate C A RES Act funding for election expenses. Audit - Finance C ommittee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he City has been awarded C A RES Act funding in the amount of $56,874 which may be used for expenditures related to the protection of health and safety of poll workers, staff and voters during the 2020 federal election cycle. T he C ommittee reviewed the request and recommended accepting the C A RES Act funding and appropriating the $56,874 to be used to cover costs related to the federal election that were not included in the operating budget. Mr. Foley asked if this money is in addition to the 2.2 million dollar C A RES Act funding we have already been awarded. Ms. J ordan noted that this is additional money. J ames Wallace motioned to appropriate C A RES Act funding in the amount of $56.874 to be used to cover costs related to the federal election that were not included in the operating budget. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones C .Appropriation of F unds Consider request to appropriate interest earned on the unspent proceeds of the 2020 General Obligation Bonds, additional proceeds and bond issuance costs. Audit - Finance C ommittee Vice Mayor Wallace noted this request was also discussed by the Audit Finance C ommittee. T he C ity earns interest on the escrow account holding the unspent proceeds of the 2020 General Obligation Bonds. T his interest is used to supplement grant and local funding for capital projects. T he Committee reviewed the request and recommended appropriating $293,740 in General Obligation Bond proceeds to the Street Department Equipment 2020 account, Electric Fund account and C apital Projects Fund and further, that future bond proceeds be administratively appropriated when received to be spent on any City capital project as specified by the C ity Manager. J ames Wallace motioned to appropriate $293,740 in General Obligation Bond proceeds to the Street Department Equipment 2020 account, Electric Fund account, and Capital Projects Fund and further, that future bond proceeds be administratively appropriated when received to be spent on any City capital project as specified by the C ity Manager. J ohn Saunders seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones D.Appropriation of F unds Consider request to appropriate local funding for the VD O T East Main Street project. Audit - Finance Committee Vice Mayor Wallace noted the Audit Finance C ommittee also discussed this request. T he Virginia Department of Transportation (VD O T ) East Main Street Project will widen Route 460 (East Main Street) to three lanes with curb and sidewalk. T he project scope extends from T hompson Memorial Drive to Kesler Mill Road. T his project is currently under construction. VD O T is managing this project and will bill the City of Salem for its portion of charges to complete the project. T he C ommittee reviewed the request and recommended appropriating $14,827 to the project. J ames Wallace motioned to appropriate $14,827 from C apital Projects to East Main Street project UPC 8753. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones E.Boards and Commissions Consider appointments to various boards and commissions. Randy Foley motioned to appoint Randy Foley to the Roanoke Valley Transportation Planning Organization (T PO) Policy Board for the remainder of a three-year term ending J une 30, 2023, and to appoint J ohn Saunders and J ames Wallace to the Roanoke Valley-Alleghany Regional Commission for the remainder of three year terms ending J une 30, 2021. J ames Wallace seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 6.C losed Session A.Closed Session Hold a closed session in accordance with the provisions of Section 2.2- 3711A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter pertaining to the appointment of an Assistant City Manager. J ames Wallace motioned to move to closed session at 6:42 p.m. in accordance with the provisions of Section 2.2-3711A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to the appointment of an Assistant C ity Manager. Randy Foley seconded the motion. Ayes: Saunders, Foley, Wallace, Turk Absent: J ones J ames Wallace motioned to reconvene at 7:00 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. Randy Foley seconded the motion. Ayes: Foley, Saunders, Turk, Wallace Absent: J ones 7.Adjournment T he meeting was adjourned at 7:01 p.m. Item # 4ADate: August 10, 2020 1 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 10, 2020 AGENDA ITEM: Request to accept and appropriate the Rescue Squad Assistance Fund (RSAF) grant. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has been awarded $68,917.52 in Rescue Squad Assistance Fund grant funding from the Office of Emergency Medical Services. Funds will be used to pay for half the cost of four cardiac monitors. A 50% local match is required, which is available in the Reserve for Capital account. FISCAL IMPACT: The $68,917.52 grant and will be used to help cover the cost of equipment not included in the budget. STAFF RECOMMENDATION: Staff recommends accepting the Rescue Squad Assistance Fund grant and appropriating $68,918 in state grant revenue to account 10-032-0100-48335 and $68,918 to state grant expenditure account, 10-032-3210-55856 for the purpose state above. Transfer $68,918 from Reserve for Capital, 10-012-9110-59520, to state grant expenditure account, 10-032- 3210-55856 to cover the required local match. Item # 4BDate: August 10, 2020 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 10, 2020 AGENDA ITEM: Request to appropriate WanderLove grant from Virginia Tourism Corporation. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City of Salem has been awarded $10,000 from the Virginia Tourism Corporation’s (VTC) DMO Recovery Grant program. The grants are designed to provide immediate recovery marketing funds to destination marketing organizations (DMO) across the Commonwealth that have been heavily impacted by the novel coronavirus pandemic. The WanderLove campaign will provide travel inspiration for epic Virginia road trips, promoting day trips and drives to Salem from surrounding areas. While the grant does not require a cash match, destinations have pledged a collective in-kind match. Salem’s in-kind match will be covered through marketing plans already in place. FISCAL IMPACT: Proceeds from the grant will be used for marketing, which was not included in the budget. STAFF RECOMMENDATION: Appropriate $10,000 to the state grant revenue account, 10-053-0100-48398 and increase the state grants expenditure account, 10-053-8170-55859 by $10,000 for the purposes stated above. Item # 4CDate: August 10, 2020 Item # 4DDate: August 10, 2020 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: August 10, 2020 AGENDA ITEM: Request to carryover funds for stormwater management SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Stormwater management programs were implemented by local governments effective July 1, 2014 as required by the State to comply with the Clean Water Act of 1972. On September 12, 2016, City Council adopted a policy to allow staff to administratively appropriate stormwater management funding not expended at the end of each fiscal year if the carryover amount was less than $25,000. As of June 30, 2020, funding of $43,209 was unspent and needs to be reappropriated in fiscal year 2021. Since the carryover amount is more than $25,000, Council action is required. FISCAL IMPACT: Funds will continue to be dedicated to the MS-4 and Virginia Stormwater Management programs as required by the State. STAFF RECOMMENDATION: Staff recommends appropriating $43,209 to stormwater management programs expenditure account 10-042-4110-55842 from prior year fund balance. Item # 4EDate: August 10, 2020 August 10, 2020 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Vacancies with Candidates Board of Appeals (USBC Building Code) Recommend appointing Chelsea Dyer as an alternate member for a five-year term ending August 9, 2025 (see application & resume). Roanoke Valley Greenway Commission Recommend reappointing Skip Lautenschlager to a three- year term ending September 26, 2023. Roanoke Valley Transportation Planning Organization (TPO) Policy Board Need to appoint one Council Members to replace James Martin as an alternate member for the remainder of a three- year term ending June 30, 2023. NOTE: Bryan R. Foley is currently an alternate member. Vacancies Board of Appeals (USBC Building Code) Need two alternates, five-year terms. Board of Zoning Appeals Need two alternates, five-year terms. (Resignation received from Channing Mason & Macel Janoschka.) Community Policy and Management Team Need one regular and one alternate member from the Health Department and also two additional members Fair Housing Board Need a replacement for Sharyn McCullough who has moved out of Salem. Personnel Board Need a replacement for Lexi Dibbern (Current term expired March 1, 2018) Roanoke Valley-Alleghany Regional Commission Need a replacement for Carolyn Minix (resignation received) Sincerely, James E. Taliaferro, II City Manager Item # 4FDate: August 10, 2020 CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS August 2020 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Carol Brittain 12-31-21 Rev. C. Todd Hester 12-31-22 Dr. Forest Jones 12-31-20 AT LARGE MEMBERS: Patrick Kenney 12-31-22 Helen Ferguson 12-31-20 Bobby Russell 12-31-21 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-21 Robert S. Fry, III 1-01-23 David A. Botts 1-01-25 Nathan Routt 5-11-25 Roland Braelith 1-01-23 ALTERNATES: Michael “Chris” Vaught 5-13-24 Vacant Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-21 N. Jackson Beamer, III 11-30-21 David A. Prosser 11-30-22 Nancy Duffy 11-30-20 Gill R. Roseberry 11-30-20 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-22 David E. Derr 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 4-10-22 ALTERNATES: Frank Sellers 10-12-23 Macel Janoschka Resignation 3-1-23 Channing Mason Resignation 11-13-23 CONVENTION & VISITORS BUREAU John Shaner No term limit MEMBER EXPIRATION OF TERM Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Benjamin W. Tripp James E. Taliaferro, II Carolyn Minix Rosemary Walker Cheryl Wilkinson Tamara Starnes Vacant Parent Rep Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Amanda Hall Derek Weeks Danny Crouse Vacant – Health Dept. Vacant Parent Rep –Inez Farrell Vacant (Both terms exp. ) Kristy Ayers ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 C. Wayne Adkins 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-21 Macel Janoschka 3-09-21 David Thornhill 12-14-20 Clark “Rob” Robinson Jr. 12-14-20 ECONOMIC DEVELOPMENT COMMITTEE No Terms, no alternates Jane Johnson John Saunders James Taliaferro Ass’t CM Melinda Payne Benjamin Tripp Mary Ellen Wines Judy Hough FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-22 Melton Johnson 7-01-23 Sharyn McCullough no longer in Salem 7-01-20 Pat Dew 3-01-21 Janie Whitlow 4-09-21 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-21 PERSONNEL BOARD Term of Office: 2 years Larry A. Lynch 1-28-21 William R. Shepherd 6-09-21 J. Chris Conner 8-12-21 Margaret Humphrey 8-12-21 Lexi H. Dibbern- no longer in Salem 3-01-18 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-22 Dee King 7-31-22 Vicki Daulton 7-26-23 Reid Garst 7-31-22 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-22 Wendel Ingram 6-11-21 Daniel L. Hart 2-14-21 ROANOKE REGIONAL AIRPORT COMMISSION Term of Office: 4 years Dale T. Guidry 7-1-24 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years John E. Saunders 6-30-21 Carolyn Minix Resignation 2-24-20 James W. Wallace III 6-30-21 Melinda J. Payne 6-30-22 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-2023 Citizen-At-Large Mike McEvoy 12-13-2021 MEMBER EXPIRATION OF TERM ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years McMillan H. Johnson, IV 6-30-21 Jessica P. Preston 6-30-22 Skip Lautenschlager 9-26-20 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Renee F. Turk 6-30-2023 William “Bill” Jones 6-30-2023 Alternate: Byron R. Foley 6-30-2023 Alternate: James Martin 6-30-2023 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-21 Michael Chiglinsky 12-31-21 Andy Raines 12-31-22 Artice Ledbetter 12-31-22 David Preston 12-31-20 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Betty McCrary 12-1-22 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byron Randolph Foley (Melinda Payne appointed 11-13-21 as full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Melinda Payne 6-30-23 Benjamin Tripp 6-30-23 Alternate: James E. Taliaferro, II 6-30-23 Alternate: Charles E. VanAllman, Jr. 6-30-23 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones 6-30-22 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II MEMBER EXPIRATION OF TERM WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-22 WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-2022 Melinda J. Payne 2-3-2024 Vacant (alternate for Taliaferro) 2-3-2022 Benjamin W. Tripp (alternate for Payne) 2-3-2024 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-2020 (Requires Oath of Office) William D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major B. Todd Clingenpeel WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD Term of Office: 4 years John E. Saunders 6-30-2022 James E. Taliaferro, II 6-30-2022 City of Salem Boards & Commissions Application Form Completing this form is one way to indicate your interest in being considered for appointment to some of the Boards and Commissions for the City of Salem. Only City residents will be considered for service on a Board or Commission. All appointments and re-appointments remain at the discretion of City Council. Please complete and either mail this form to: City of Salem, Attention: Judy Hough, 114 North Broad Street, Salem, Virginia 24153; email to jhough@salemva.gov or FAX to (540) 375-4048. Any questions please call the office at 540-375-3016. List a maximum of three (3) Boards, Commissions, Committees or Authorities on which you are interested in serving. 1. 2. 3. Mr. Mrs. Name: Date: ____________ Ms. Home Address: (Zip) Occupation: ________________________________ Employed by: ______________________________________ Home Phone No.: Business Phone No. Fax No. E-Mail: Do you live in the City of Salem? Yes ! No ! Are you currently a member of a City Board, Commission, Committee or Authority? Yes ! No ! If yes, please list: What talent(s) and/or experience can you bring to the Board(s)? What do you feel you can contribute to the Board(s) and to the community that may not be evident from information already on this form? Please use this space for any additional information you would like to provide: A resume or separate sheet with additional information may be included. Attendance requirements: City Council requires appointees to attend at least 75% of the yearly committee meetings. Absences may be excused because of personal illness or serious illness of members of the immediate family, death of a family member, unscheduled or unforeseen business trips, and emergency work assignments only. All other absences are recorded as unexcused. In light of the above, will you be able to attend at least 75% of the regular meetings of the boards to which you may be appointed? Yes ! No ! CHELSEA DYER chelsadyerhomes@gmail.com 540.797.4555 chelseadyerhomes.com E D U C A T I O N EXPIRIENCE 2007 – 2011 Virginia Tech Major in Building Construction with an emphasis on Design and Development, Minor in Real Estate 2013 – Present Gwyn and Harmon, REALTORS Real Estate Agent  Associate Broker 2009 – 2017 G & H Contracting, Inc. Intern  Office Assistant  Accounts Payable  Project Management C E R T I F I C A T I O N S STATE LICENSE 2020 ABR Accredited Buyer’s Representative 2020 RENE Real Estate Negotiation Expert 2020 Goal SRS Seller Representative Specialist 2011 – 2019 Real Estate Agent 0225201612 2019 – Present Real Estate Associate Broker 0225201612 2019 – Present Class A Contractor 2705171978 (Bear Cub and Sissy, LLC) R V A R C O M M I T T E E S COMMUNITY 2017 – Present Affiliates Committee Committee Member, Co-Chair, Chair 2019 – Present Grievance Committee Committee Member 2016 – Present Salem Sport Foundation Board Member and Membership Chair 2012 – Present Junior League of Roanoke Valley New Member Committee/Chair, Community Committee, Membership Advisor REFERENCES Dawn Tooley Client and Colleague at G & H Contracting, Inc. dtooley@ghcontracting.com Cheryl Pigg Atlantic Bay cherylpigg@atlanticbay.com