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Home My WebLink About5/11/2020 - City Council - Agenda -RegularCi ty Council Meeting A G E N D A Monday, May 11, 2020, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes C onsider acceptance of the minutes from the April 13, 2020, regular meeting. B.F inancial Report C onsider the acceptance of the Statement of Revenues and Expenditures for the nine months ending March 2020. 4.New Business A.Amendment to City Code C onsider ordinance on first reading amending C hapter 2 Administration, Article II, Sections 2-36 and 2-56 pertaining to regular meetings of City Council. B.Resolution of Support - I -81 I nterchange L ighting C onsider the adoption of Resolution 1377 in support of Interstate 81 lighting at major interchanges in Virginia's Blue Ridge. C .Appropriation of F unds C onsider request to appropriate donation from Deggeller Attractions. Audit - Finance Committee D.Appropriation of F unds C onsider request to appropriate budget for the Technology Firepower Appliance lease and transfer lease payment budget to the Debt Service Fund. Audit - Finance C ommittee E.Appropriation of F unds C onsider request to accept and appropriate C A RES Act funding. Audit - Finance C ommittee F.B oards and Commissions C onsider appointments to various boards and commissions. 5.Adjournment Audi t F i nance Commi ttee meeti ng, 7:00 p.m., Counci l Chambers Work Sessi on has been cancel ed. City Council Meeting MINUTES Monday, April 13, 2020, 7:30 PM Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.Call to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:35 p.m., there being present all the members to wit: Byron Randolph Foley, Mayor, Jane W. Johnson, Vice-Mayor, Council members: William D. Jones (participated remotely); James A. Martin, and John E. Saunders (participated remotely); with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, II, City Manager (participated remotely); Rosemarie B. Jordan, Director of Finance (participated remotely); Mike Stevens, Communications Director (participated remotely); Judy L. Hough, Deputy City Clerk (participated remotely); Crystal L. Williams, Assistant to the City Manager (participated remotely); and Clark Ruhland, Communications Specialist. Council members William Jones and John Saunders read remote participation statements into the record. John Saunders stated "in accordance with Section 2.2-3708.2 1(A) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely due a medical condition identified by the Centers for Disease Control as a risk related to the COVID-19 Pandemic." Jane Johnson moved to accept the remote participation of Mr. Saunders. James Martin seconded the motion. Ayes: Martin, Johnson, Foley William Jones stated "in accordance with Section 2.2-3708.2 1(A) of the Code of the Commonwealth of Virginia and the Remote Participation Policy of the City of Salem, I hereby request to participate remotely due a medical condition identified by the Centers for Disease Control as a risk related to the COVID-19 Pandemic." Jane Johnson moved to accept the remote participation of Mr. Jones. James Martin seconded the motion. Ayes: Martin, Johnson, Foley 2.Pledge of Allegiance Item # 3ADate: May 11, 2020 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the March 23, 2020, work session and regular meeting and from the March 27, 2020, special meeting. Accepted as presented 4.New Business A.P resentation of Salem School Div ision B udget Receive presentation from the C hairman of the Salem School Board regarding the 2020-2021 budget pursuant to Section 8.5 of the 1950 Code of Virginia, as amended. David Preston of 1511 Ashley Drive, Salem School Board C hair, appeared before the C ouncil. He noted he was pleased to report that thanks in large part to the support of this community, C ity Council, and City Administration, the Salem C ity School Division remains one of the best school divisions in the C ommonwealth. Also, due to good stewardship of resources, we continue to deliver excellence for less per pupil than the state average. On behalf of the school board, he noted he wanted to personally thank City C ouncil and City Administration for the polite, collaborative, and productive manner in which we serve this community. Not only have we worked together to safeguard the children and families that we serve, during difficult and slowly recovering economic times, but we have identified opportunities in the midst of the challenges and continue to improve as organizations. T he fact that we have successfully and collaboratively faced challenges in the past is evidence of our shared capacity to meet the challenges we are facing now. As leaders, it is important for us to remember and celebrate that both the challenges we have met and the opportunities we have seized are owed to the remarkable employees who serve this City and its children. Although the budget being presenting tonight is effectively a placeholder, and based on now obsolete General Assembly budgets, as we make adjustments in the months ahead, the Board’s budget process will persist in placing the needs of students first and making every effort to safeguard the employees who make the Board’s mission to Love, Engage, and Inspire a reality. In fact, he is pleased to report that while students are currently not in the school buildings, school is still in session and the Board’s employees have done an amazing job maintaining continuity of learning for students by leveraging the City’s prior investments in technology and the Board’s emphasis on personalizing the educational experience for all children. T he following budgets, being presented at placeholders, were developed following the 2020 General Assembly Session for Fiscal Year (FY) 2021 for the Salem C ity School division consisting of the School Fund budget in the amount of $44,471,618, the Grant Fund budget in the amount of $2,338,606, and the C afeteria Fund budget in the amount of $1,855,674 for a total budget of $48,665,898, which was unanimously approved by the School Board on March 31, 2020. T he FY 21 budget is $1,126,015 or 2.4% above the current year (FY 20) adopted budget of $47,539,883, due primarily to an increase in State revenue to assist in providing raises for all employees. He further discussed the highlights of the proposed budget. He thanked Mandy Hall, Rosie J ordan, Dr. Alan Seibert and school division employees for their collaboration and hard work with the Board in developing this budget and for all they do to manage the rapidly changing economic outlook created by the C O VID-19 Pandemic. Presentation received as presented. B.2020-2021 B udget P resentation Receive presentation of 2020-2021 budget for the C ity of Salem. Mr. Taliaferro noted city staff started working on the 2020-2021 budget in late November of last year and by February almost had a balanced budget; however, in late February/early March the pandemic became an issue. With social distancing, the revenues they had predicted really are not realistic any more. Like the school division, what is being presented is a balanced budget that is a placeholder. T his budget meets the C ode of the C ity which requires a budget be adopted by the second meeting in May. Beyond that staff would like the additional time to gather more data to determine what the revenues are going to be for the next year. Staff appreciates C ity Council giving them the additional time to do some research. T he budget that Council has been presented has some cuts that we believe may happen, but we do not know how much we may have to cut at this point. He further discussed highlights of the proposed 2020-2021 budget. Mr. J ones thanked Mr. Taliaferro, Ms. J ordan and staff for the budget they have presented. He noted he understands that we will have a lot of work to get to a budget we can adopt for the coming year. Mr. Martin asked Mr. Taliaferro what would the time line be to get the research completed to amend the proposed budget. Mr. Taliaferro noted staff would like to get the revenue figures for the month of April so were probably looking at mid to late May. He noted that we are probably looking at the last week of May or the first week of J une to schedule budget work sessions, and then the public hearing and budget ordinance would be presented at the first J une meeting. T he second reading of the ordinance would take place at the second J une meeting which could be done on an emergency basis so we could waive the ten days before the ordinance would become effective. Vice Mayor J ohnson thanked staff for their work putting together the budget presentation under these circumstances and hopefully going forward we will be able to make the needed adjustments. Presentation received as presented. C .Appropriation of F unds Consider request to appropriate supplemental C hildren's Services Act (C SA) revenue and expenditures. Audit - Finance Committee Mr. J ones noted the Audit Finance Committee met this evening to discuss this request. T he State provides funding to the C ity under the C hildren’s Services Act (C SA) intended to cover various services that are child-centered, family-focused and community-based to address the needs of troubled and at-risk youths and their families. If the C ity fully expends the original allocation from the State for these services, a supplemental appropriation can be requested. Due to the level of expenditures projected for fiscal year 2020, the City needs to request a supplemental appropriation of state and local C SA funds. A total of $1,670,705 is needed, with approximately $553,175 funded by the City and $1,117,530 funded by the State. Prior year reserves will be used to cover the City’s share of costs. Appropriating additional funds from the State allows the City to continue providing services to at-risk youth. T he City provides a match of approximately 35%. T he C ommittee reviewed the request and recommends increasing the appropriation by $1,117,530 for C SA State Revenue, increasing the appropriation of C SA costs by $1,670,705, and increasing the designation of beginning fund balance by $553,175. William J ones motioned to appropriate the supplemental C hildren's Services Act (C SA) revenue and expenditures as submitted. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders D.Quarantinable/P andemic Virus Notification and Return to Work P olicy Consider acceptance of the C ity of Salem Human Resources Quarantinable/Pandemic Virus Notification and Return to Work Policy (PO P 1.18E Supplement - Family and Medical Leave Act of 1993). Mr. Taliaferro with the C O VID-19 Pandemic staff has been adapting as this is unlike anything we have had to deal with in the past. So staff is revamping the PO Ps as we are going forward. T he PO P for C ouncil's consideration this evening addresses pandemics in general, but specifically mentions C O VID-19. He further discussed the Quarantinable/Pandemic Virus Notification and Return to Work Policy. T he standards seem to be changing rapidly even at the end of last week the C enter for Disease Control (C D C ) released different guidance regarding returning to work that specifically dealt with emergency responders. If C ouncil chooses to move forward with this policy, staff requests that Council allow staff to administratively change the PO P if we receive guidance from the C D C or any other governmental agency that might update something in the future. Mayor Foley noted for the public's information Council has reviewed and discussed this policy prior to tonight's meeting. J ane J ohnson motioned to accept the C ity of Salem Human Resources Quarantinable/Pandemic Virus Notification and Return to Work Policy (PO P 1.18E Supplement - Family and Medical Leave Act of 1993) as submitted and to allow staff to administratively administer any updates to this policy in the future. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders E.Extension Tax Due Dates E mergency Ordinance Consider the adoption of an ordinance on emergency basis to extend the due date for certain taxes as a result of the pandemic disaster. Supplemental Item Mayor Foley noted that there are two supplemental items for the agenda. T he first is an Emergency Ordinance to extend the due date for certain taxes as a result of the pandemic disaster. Mr. Taliaferro noted that at a previous meeting Council had discussed ways that we might be able to help citizens and businesses due to issues they are running into as we are going through the pandemic. We have discussed ways to assist, and Crystal Williams, Rosie J ordan, and other directors have researched this, and the two ordinances submitted this evening are a result of the discussions. T he first deals with the delay in payment of real estate and personal property taxes. T he proposal is to allow until J une 30th for the payment of both of those taxes. T he second ordinance deals with utilities. Staff had administratively decided not to cut any customers off during this pandemic. T he ordinance before C ouncil will formalize that decision and also allow no penalties until J une 30th for any late payments that might occur on utilities. J ane J ohnson motioned to adopt an ordinance on emergency basis to extend the due date for certain taxes as a result of the pandemic disaster. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders F.Utility Serv ices Emergency Ordinance Consider the adoption of an ordinance on emergency basis to temporarily discontinue disconnections and penalties for failure to timely pay for utliity services as a result of the pandemic disaster. S upplemental Item J ames Martin motioned to adopt an ordinance on emergency basis to temporarily discontinue disconnections and penalties for failure to timely pay for utility services as a result of the pandemic disaster. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 5.Adjournment Vice Mayor J ohnson noted she appreciates the outpouring of love and support for our first responders from our businesses and citizens. She also noted she wanted to give a shout out to our Sanitation workers for going above and beyond due to more and more citizens cleaning out their houses during this time. Mayor Foley noted she made a very good point, and he too appreciates everyone going above and beyond in everything they are doing to represent the C ity and protecting all of us. For the record, Mayor Foley noted the following staff members participated remotely this evening: J ay Taliaferro, Rosie J ordan, Mike Stevens, J udy Hough and C rystal Williams. He thanked everyone for their work on making this meeting happen with the remote participation. T he meeting was adjourned at 8:10 p.m. Schedule A Current Year Current Year % of Prior Year Budget Year to Date Budget Year to Date Variance Revenues: Beginning Balance 7-1-19 3,848,608$ -$ 0%-$ -$ General Property Taxes 37,880,695 14,683,856 39%14,652,150 31,706 Other Local Taxes 22,938,000 16,223,893 71%15,765,827 458,066 Permits and Licenses 297,950 263,533 88%242,683 20,850 Fines and Forfeitures 113,500 45,656 40%75,284 (29,628) Revenue from Use of Money and Property 1,718,569 1,557,772 91%622,100 935,672 Charges for Services 3,649,050 2,430,090 67%2,062,527 367,563 Payment in Lieu of Taxes from Electric Fund 3,160,000 3,160,000 100%3,160,000 - Payment in Lieu of Taxes from Water Fund 163,000 132,236 81%128,519 3,717 Miscellaneous Revenue 191,859 303,693 158%194,410 109,283 Recovered Costs 13,296 - 0%- - Non-Categorical Aid 3,908,287 876,209 22%890,846 (14,637) Shared Expenses 1,411,164 846,119 60%819,781 26,338 Categorical Aid 7,159,900 5,131,822 72%4,882,178 249,644 Non-Revenue Receipts 66,609 66,607 0%2,975 63,632 Total Revenues 86,520,487 45,721,486 53%43,499,280 2,222,206 Expenditures: General Government 7,419,232 5,302,855 71%4,962,563 340,291 Judicial Administration 2,276,419 1,587,876 70%1,528,195 59,681 Public Safety 17,623,747 12,975,011 74%12,320,127 654,884 Public Works 13,626,714 6,286,858 46%5,905,823 381,035 Health and Welfare 3,294,776 3,115,085 95%2,400,896 714,188 Education 22,915,270 18,298,113 80%18,645,162 (347,049) Parks, Recreation and Cultural 5,860,924 4,072,865 69%3,849,698 223,168 Community Development 2,981,247 2,597,757 87%4,113,201 (1,515,443) Non-Departmental 7,608,996 4,880,325 64%4,183,761 696,564 Contingency 1,978,162 - 0%- - Contingency for Economic Dev. Opportunities 200,000 - 0%- - Reserve for Fund Balance Replenishment 450,000 - 0%- - Reserve for Capital 285,000 - 0%- - Total Expenditures 86,520,487 59,116,745 68%57,909,426 1,207,319 Revenues Over/(Under) Expenditures -$ (13,395,259)$ (14,410,146)$ 1,014,887$ City of Salem, Virginia General Fund Statement of Revenues and Expenditures For Nine Months Ending March 31, 2020 Item # 3BDate: May 11, 2020 Schedule B - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 650,000.00 700,000.00 750,000.00 800,000.00 850,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Sales Tax Summary For Fiscal Years 2018 -2020 FY 2018 FY 2019 FY 2020 Schedule C 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 400,000.00 450,000.00 500,000.00 550,000.00 600,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Meals Tax Summary For Fiscal Years 2018 -2020 FY 2018 FY 2019 FY 2020 Schedule D - 25,000.00 50,000.00 75,000.00 100,000.00 125,000.00 150,000.00 175,000.00 200,000.00 225,000.00 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June City of Salem Lodging Tax Summary For Fiscal Years 2018 -2020 FY 2018 FY 2019 FY 2020 City of Salem, Virginia Debt Outstanding For Period Ending March 31, 2020 Schedule E Balance Principal Balance 7/1/2019 Issuances Payments 3/31/2020 City Debt Outstanding 2010B VML/VACO Series G Build America Bonds 2,700,000$ -$ -$ 2,700,000$ 2010D VML/VACO Bonds I Tax Exempt Bonds 1,775,000 - (305,000) 1,470,000 2011 Union First Market Refunding Bonds 1,996,164 - (416,322) 1,579,842 2013 Public Improvement Bonds 1,335,250 - (89,425) 1,245,825 2015 Key Bank Refunding Bonds 1,581,684 - - 1,581,684 2016A Public Improvement Bonds 3,275,107 - - 3,275,107 2016B Public Improvement Bonds 980,736 - - 980,736 2019 Public Improvement Bonds 5,025,000 - - 5,025,000 Total City Debt Outstanding 18,668,941 - (810,747) 17,858,194 School Debt Outstanding 2011 Union First Market Refunding Bonds 3,493,836 - (728,678) 2,765,158 2012A Public Improvement Bonds 6,681,500 - (477,250) 6,204,250 2013 Public Improvement Bonds 4,114,750 - (275,575) 3,839,175 Total School Debt Outstanding 14,290,086 - (1,481,503) 12,808,583 Total Debt Outstanding 32,959,027$ -$ (2,292,250)$ 30,666,777$ City of Salem, Virginia Capital Projects Fund Statement of Revenues and Expenditures For Period Ending March 31, 2020 Schedule F Project Total Available Year To Budget To Date Encumbrances Project Balance Date Fund Balance, July 1, 2019 2,720,784 Revenues: Federal Grants 15,488,041 326,721 - 326,721 15,161,320 14,313 State Grants 2,302,530 62,410 - 62,410 2,240,120 (37) Proceeds From Debt Issuance 4,365,336 4,365,336 - 4,365,336 - - Interest Income 95,043 117,979 - 117,979 (22,936) 22,937 Donations 45,000 40,000 - 40,000 5,000 5,000 Transfer From General Fund 1,856,678 1,856,678 - 1,856,678 - 759,000 Transfer From Electric Fund 450,600 450,600 - 450,600 - - Transfer From Water Fund 28,000 28,000 - 28,000 - - Transfer From Schools Fund 150,000 150,000 - 150,000 - - Total Revenues 24,781,228 7,397,724 - 7,397,724 17,383,504 801,213 Expenditures: ERP - New World 525,394 525,394 - 525,394 - - Radio System Upgrade 2,622,850 2,274,283 - 2,274,283 348,567 122,667 Fire Station Alerting System 258,735 255,734 3,000 258,734 1 63,903 Roanoke Blvd Multimodal Impr at VA 876,381 487,775 261,526 749,301 127,080 443,077 Colorado St Bridge Replacement 6,450,000 77,637 1,511,103 1,588,740 4,861,260 55,040 Apperson Drive Bridge Replacement 3,364,939 48,200 - 48,200 3,316,739 - Street Department Equipment 2019 716,552 672,159 - 672,159 44,393 526,483 Courthouse Cooling Tower Replacement 94,368 94,367 - 94,367 1 20,510 TAP House Roof Renovations 66,942 414 25,000 25,414 41,528 414 VDOT E Main Project UPC 8753 149,000 - - - 149,000 - Rke River Greenway Phase 2B 376,586 361,885 - 361,885 14,701 71,747 Hanging Rock Battlefield Phase 2 570,310 107,027 41,513 148,540 421,770 - Kiwanis Scoreboard 45,158 45,158 - 45,158 - - Parks & Recreation Equipment 2019 40,161 40,161 - 40,161 - 6,145 Western Roanoke River Greenway 50,000 1,500 - 1,500 48,500 - Elizabeth Campus Greenway 1,104,400 - - - 1,104,400 - Downtown Impr - E Main St/College Ave 1,675,518 510,529 902,968 1,413,497 262,021 403,607 Downtown Impr - E Main St/Broad St 614,065 91,440 - 91,440 522,625 10,475 Downtown Impr - CDBG Community Impr 535,000 15,333 32,870 48,203 486,797 9,205 Downtown Impr - E Main St/Union St 750,000 - - - 750,000 - Downtown Impr - E Main St/Market St 3,629,869 - - - 3,629,869 - Transfer to Civic Center-2019 Bonds 265,000 265,000 - 265,000 - 265,000 Total Expenditures 24,781,228 5,873,996 2,777,980 8,651,976 16,129,252 1,998,273 Fund Balance, March 31, 2020 1,523,724 Schedule G Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Sale of Power 39,986,044$ 29,401,594$ 74%31,304,046$ (1,902,452)$ Other Electric Revenue 819,000 756,351 92%470,286 286,065 Reserve for Encumbrances 3,504,086 - 0%- - Appropriated from Net Position 11,849,179 - 0%- - Total Operating Revenues 56,158,309 30,157,945 54%31,774,332 (1,616,387) . Operating Expenses Other Power Generation - Operation 90,000 46,276 51%57,645 (11,370) Other Power Generation - Maintenance 82,121 50,597 62%8,550 42,047 Purchased Power 22,005,000 14,925,930 68%16,901,439 (1,975,508) Transmission - Operation 6,010,500 4,111,312 68%4,069,543 41,769 Transmission - Maintenance 24,000 3,333 14%8,929 (5,597) Distribution - Operations 939,150 716,772 76%687,610 29,162 Distribution - Maintenance 1,229,054 867,714 71%916,162 (48,449) Customer Service 550,288 430,258 78%416,323 13,935 Administration & General - Operation 3,053,003 1,327,345 43%976,226 351,118 Administration & General - Maintenance 183,711 130,490 71%115,395 15,095 Depreciation - 1,004,129 0%1,105,691 (101,562) Capital 18,010,288 2,421,293 13%1,694,816 726,476 Contingency 821,194 - 0%- - Total Operating Expenses 52,998,309 26,035,448 49%26,958,330 (922,883) Income (loss) Before Transfers 3,160,000 4,122,498 4,816,002 (693,504) Transfers (3,160,000) (3,160,000) 100%(3,160,000) - Income (loss)-$ 962,498$ 1,656,002$ (693,504)$ Income (loss)-$ 1,924,995$ 3,312,004$ (1,387,009)$ City of Salem, Virginia Electric Fund Statement of Operations For Nine Months Ending March 31, 2020 Schedule H Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 7,025,205$ 5,205,604$ 74%5,201,821$ 3,784$ Other Revenue 392,103 309,868 79%274,014 35,854 Reserve for Encumbrances 2,181,969 - 0%- - Appropriated from Net Position - - 0%- - Appropriated from Bond Proceeds - - 0%- - Total Operating Revenues 9,599,277 5,515,473 57%5,475,835 39,638 . Operating Expenses Salaries of Personnel 815,545 603,023 74%571,785 31,238 Fringe Benefits 358,154 256,831 72%251,211 5,620 Contractual Services 729,431 411,678 56%319,874 91,804 Printing and Binding 2,500 184 7%125 59 Advertising 1,000 - 0%1,945 (1,945) Utilities 417,200 290,588 70%310,561 (19,972) Communications 6,900 3,365 49%2,986 379 Insurance 27,250 27,277 100%24,287 2,990 Travel and Training 9,800 6,159 63%5,630 529 Miscellaneous 61,930 53,021 86%42,640 10,381 Materials and Supplies 185,008 105,327 57%126,956 (21,628) Depreciation - 641,175 0%641,519 71,585 Capital 1,070,000 358,332 33%- 358,332 Contingency 972,046 - 0%- - Total Production Expenses 4,656,764 2,756,962 59%2,299,519 457,443 Salaries of Personnel 597,787 378,407 63%335,689 42,719 Fringe Benefits 276,876 172,722 62%160,610 12,112 Contractual Services 578,137 448,505 78%399,068 49,437 Communications 4,950 2,746 55%2,585 162 Insurance 22,000 22,073 100%21,538 535 Lease/Rent of Equipment 2,000 1,366 68%1,510 (144) Travel and Training 5,300 6,043 114%1,103 4,940 Miscellaneous 28,230 25,799 91%11,474 14,324 Miscellaneous Credits (240,000) (216,420) 90%(198,927) (17,493) Materials and Supplies 138,698 31,049 22%33 31,016 Depreciation - 70,673 0%67,412 3,261 Capital 1,805,058 306,119 17%95,354 210,766 Interest Obligations 1,556,477 122,168 8%141,528 (19,360) Bond Costs - - 0%- - Total Distribution Expenses 4,775,513 1,371,252 29%1,038,977 332,275 Income (loss) Before Transfers 167,000 1,387,259 2,137,339 (750,080) Transfers (167,000)(132,236) 79%(156,519) 24,283 Income (loss)-$ 1,255,023$ 1,980,821$ (725,798)$ - Distribution City of Salem, Virginia Water Fund Statement of Operations For Nine Months Ending March 31, 2020 Production Schedule I Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Services 6,993,028$ 5,101,511$ 73%5,318,904$ (217,393)$ Other Revenue 177,703 131,245 74%115,003 16,242 Reserve for Encumbrances 3,820,019 - 0%- - Appropriated from Net Position 639,500 - 0%- - Total Operating Revenues 11,630,250 5,232,756 45%5,433,908 (201,152) . Operating Expenses Salaries of Personnel 679,705 503,953 74%475,887 28,067 Fringe Benefits 319,467 226,536 71%229,379 (2,843) Contractual Services 3,866,640 2,128,931 55%2,410,085 (281,154) Printing and Binding 1,500 - 0%161 (161) Advertising 1,500 - 0%- - Utilities 4,500 3,008 67%3,708 (699) Communications 15,600 9,777 63%9,542 234 Insurance 16,500 11,211 68%9,989 1,221 Lease/Rent of Equipment 3,000 1,366 46%1,510 (144) Travel and Training 9,000 8,928 99%1,709 7,218 Miscellaneous 40,230 34,470 86%19,883 14,587 Miscellaneous Credits (325,000) (184,897) 57%(188,702) 3,805 Materials and Supplies 90,000 34,922 39%(1,401) 36,322 Depreciation - 877,032 0%868,968 8,064 Capital 4,431,209 387,015 9%91,554 295,461 Interest Obligations 1,484,014 122,297 8%143,012 (20,715) Bond Costs - - 0%- - Contingency 992,385 - 0%- - Total Operating Expenses 11,630,250 4,164,549 36%4,075,285 89,264 Income (loss) before Transfers - 1,068,207 1,358,623 (290,415) Transfers - - - - Income (loss)-$ 1,068,207$ 1,358,623$ (290,415)$ City of Salem, Virginia Sewer Fund Statement of Operations For Nine Months Ending March 31, 2020 Schedule J Operating Revenues Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Shows/rentals 410,000$ 256,336$ 63%282,526$ (26,190)$ Box office shows 1,310,000 1,252,896 96%1,305,346 (52,450) Catering and concessions 163,278 142,153 87%115,083 27,071 Merchandise and commissions 160,000 123,234 77%91,252 31,983 Static advertising 67,500 52,089 77%45,342 6,747 Miscellaneous income 20,100 7,238 36%12,458 (5,220) Salem Fair 576,980 577,473 100%571,706 5,766 Reserve for encumbrances 593,287 - 0%- - Reserve for encumbrances - - 0%- - Total Operating Revenues 3,301,145 2,411,419 73%2,423,712 (12,293) Operating Expenses Salaries of personnel 1,161,884 811,229 70%761,838 49,391 Fringe benefits 420,897 306,118 73%299,994 6,124 Maintenance and contractual services 248,046 180,174 73%151,709 28,465 Printing and binding 2,500 399 16%732 (333) Advertising 40,000 21,826 55%28,030 (6,205) Utilities 268,000 241,759 90%252,418 (10,659) Communications 21,900 11,270 51%11,924 (653) Insurance 20,000 19,948 100%18,991 957 Travel and training 15,500 3,694 24%4,500 (806) Miscellaneous 68,682 50,145 73%56,477 (6,332) Show expense 1,550,000 1,453,338 94%1,015,602 437,737 Fair 2019 expense 420,500 460,959 110%453,297 7,663 Materials and supplies 46,150 29,968 65%25,219 4,749 Capital 590,453 595,236 101%174,744 420,492 Depreciation - 213,502 0%206,209 7,293 Contingency - - 0%- - Total Operating Expenses 4,874,512 4,399,565 90%3,461,683 937,882 Income (loss) Before Transfers (1,573,367)(1,988,146) (1,037,971)(950,175) Transfers 1,573,367 1,445,026 92%1,248,106 196,920 Income (loss)-$ (543,120)$ 210,135$ (753,255)$ 0.00 City of Salem, Virginia Salem Civic Center Statement of Operations For Nine Months Ending March 31, 2020 Schedule K Operating Revenues: Current Year Budget Current Year Year to Date % of Budget Prior Year Year to Date Variance Catering 737,710$ 509,266$ 69%404,942$ 104,324$ Concessions 148,500 126,037 85%135,017 (8,979) Moyer Concessions 47,000 28,662 61%20,811 7,850 Salem High Concessions 13,000 4,607 35%6,038 (1,431) Total Operating Revenues 946,210 668,572 71%566,808 101,764 . Operating Expenses: Salaries of personnel 254,328 225,807 89%221,632 4,175 Fringe benefits 69,413 63,502 91%63,401 101 Contractual services 13,600 10,872 80%10,147 725 Printing and binding 1,000 775 77%415 360 Laundry and Cleaning 15,000 8,235 55%14,196 (5,961) Communications 850 147 17%418 (271) Insurance 900 1,212 0%863 349 Travel and training 225 - 0%- - Miscellaneous 150,614 131,582 87%93,152 38,431 Materials and supplies 182,333 152,041 83%117,956 34,084 Depreciation - 3,250 0%2,948 302 Capital - - 0%- - Total Catering Expenses 688,263 597,421 87%525,126 72,294 Salaries of Personnel 62,528 52,966 85%43,781 9,185 Fringe Benefits 17,230 14,145 82%10,646 3,499 Miscellaneous 51,700 44,652 86%45,521 (869) Materials and Supplies 37,500 28,752 77%35,274 (6,522) Total Concessions Expenses 168,958 140,514 83%135,222 5,292 Salaries of Personnel 36,750 25,795 70%18,024 7,771 Fringe Benefits 10,576 6,551 62%4,443 2,108 Contractual services 2,500 1,875 75%1,875 - Miscellaneous 6,750 4,349 64%3,445 904 Materials and Supplies 14,500 8,884 61%6,768 2,116 Total Moyer Expenses 71,076 47,454 67%34,555 12,900 Salaries of Personnel 11,404 3,783 33%8,614 (4,831) Fringe Benefits 3,359 1,043 31%2,420 (1,376) Miscellaneous 300 - 0%- - Materials and Supplies 2,850 628 22%1,595 (967) Total Salem High Expenses 17,913 5,455 30%12,629 (7,174) Income (loss)-$ (122,272)$ (140,724)$ 18,452$ - Moyer Concessions Salem High Concessions City of Salem, Virginia Salem Catering and Concessions Statement of Operations For Nine Months Ending March 31, 2020 Catering Concessions Schedule L Budget Current Year Year to Date Percent to Date Prior Year Year to Date Variance Beginning Net Position -$ 6,521,396$ 4,840,022$ 1,681,374$ Revenue Health Premiums Paid - City 5,446,550 3,873,013 71% 4,025,011 (151,998) Health Premiums Paid - School 4,276,100 3,146,605 74% 3,389,790 (243,185) Health Premiums Paid - Retirees 725,000 705,100 97% 674,399 30,701 Dental Premiums Paid - 160,742 - 160,742 Interest Earnings 42,000 89,615 213% 29,837 59,778 Miscellaneous - - 0% 332 (332) Total Year to Date Revenues 10,489,650 7,975,075 76% 8,119,369 (144,294) Expenses Health Claims 9,965,600 8,093,070 81% 6,745,959 1,347,111 Dental Claims - 115,116 - 115,116 Employee Health Clinic 450,850 271,735 60% 259,535 12,200 Consulting Services 57,400 44,508 78% 39,258 5,250 Miscellaneous 15,800 6,900 44% 3,087 3,813 Total Year to Date Expenses 10,489,650 8,531,329 81% 7,047,839 1,483,490 Ending Net Position -$ 5,965,142$ 5,911,552$ 53,590$ City of Salem, Virginia Health and Dental Insurance Fund Statement of Revenues and Expenses For Nine Months Ending March 31, 2020 City of Salem, Virginia Schedule of Deposits and Investments For Period Ending March 31, 2020 Schedule M FV as a Cash Value Unrealized Fair Value % of 3/31/2020 Gain (Loss) 3/31/2020 Portfolio Demand & Time Deposits Payroll Account 10,000$ -$ 10,000$ 0.0% Revenue Recovery Account 102,106 - 102,106 0.1% Utilitiy Billing Account 22,586 - 22,586 0.0% Box Office Account 497,733 - 497,733 0.5% Held as Fiscal Agent of: Cardinal Academy 634,646 - 634,646 0.6% Court Community Corrections 1,342,188 - 1,342,188 1.2% Held on Behalf of: Economic Development Authority 91,089 - 91,089 0.1% Total Demand & Time Deposits 2,700,348 - 2,700,348 2.5% Investments Wells Fargo Government Money Market Fund 24,281,552 - 24,281,552 22.2% Local Government Investment Pool (LGIP) 61,432,470 - 61,432,470 55.9% Local Government Investment Pool EM (LGIP EM*) 15,040,313 29,989 15,070,302 13.8% VA State Non-Arbitrage Program (SNAP) 6,109,151 - 6,109,151 5.6% Total Investments 106,863,486 29,989 106,893,475 97.5% Total Deposits and Investments 109,563,834$ 29,989$ 109,593,823$ 100.0% * Extended Maturity AN ORDINANCE TO AMEND, REVISE, AND REORDAIN CHAPTER 2 ADMINISTRATION, ARTICLE II COUNCIL, DIVISION I, SECTIONS 2-36 AND 2-56 OF THE CODE OF THE CITY OF SALEM, VIRGINIA PERTAINING TO REGULAR CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, that Sections 2-36 and 2-56 of Article II, Chapter 2, Division I of The Code of the City of Salem, Virginia, be amended, revised, and reordained to read as follows: CHAPTER 2 ADMINISTRATION ARTICLE II. COUNCIL DIVISION 1. - GENERALLY Sec. 2-36. When regular meetings held. The regular meetings of the Council shall be held on the second and fourth Mondays of each month at 7:30 6:30 p.m.; should, however, any Monday on which a regular Council meeting is scheduled to be held fall on a day designated as a legal holiday as fixed, defined and set forth in Code of Virginia, § 2.1-21, as amended, such Council meeting shall be held on the following Tuesday at 7:30 6:30 p.m. of such day. Sec. 2-56. Order of proceedings at regular meetings of Council. At a regular meeting of the Council, the order of proceedings shall be as follows: (1) Roll call Call to order and note of attendance. (2) Reading and correction, if any, of the minutes of the preceding regular or special meeting or meetings Reports of City officials and committees and public comments (if scheduled). (3) Reports of city officials Pledge of Allegiance. (4) Reports of committees Consent Agenda. (5) Unfinished business Old Business. (6) Communications and new business New Business. (7) Closed Meeting, if needed. (8) Adjournment. Notwithstanding the foregoing, Council may vary the order of proceedings as it deems fit and appropriate. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be and the same are hereby repealed. This ordinance shall be in full force and effect ten (10) days after its final passage. Itemeoe0k Date)eMaye::yeuwuw Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders - James A. Martin - William D. Jones - Jane W. Johnson - Byron Randolph Foley - Passed: Effective: /s/ Mayor ATTEST: James E. Taliaferro, II Clerk of Council City of Salem, Virginia IN THE COUNCIL OF THE CITY OF SALEM, VIRGINIA, May 11, 2020: RESOLUTION 137RESOLUTION 137RESOLUTION 137RESOLUTION 1377777 In Support of Interstate 81 Lighting at Major Interchanges in Virginia’s Blue Ridge WHEREAS, Interstate 81 is a major north-south corridor in western Virginia for the movement of both people and freight, providing the economic lifeblood to this part of the state and carrying well in excess of $300 billion in goods each year; and, WHEREAS, Visit Virginia’s Blue Ridge and the localities it represents depend on Interstate 81 not only for commerce and freight but also for economic development and tourism opportunities; and, WHEREAS, Interstate interchanges provide significant economic benefit to the localities in which they are located by providing both direct opportunities for businesses to support the traveling public and indirect connections to other areas of interest in the locality; and, WHEREAS, the travelling public is more diverse and populous in its makeup now than at any time in history and relies on safe, easy, and reliable access off of, onto, and through Interstate interchanges and the areas connected to those interchanges; and, WHEREAS, increased lighting around Interstate interchanges will improve both safety and ease of access to the businesses and destinations at and near those interchanges; and, WHEREAS, Interstate interchange lighting helps to make an area more attractive to visitors and other through travelers who may be unfamiliar with, and desire higher visibility when navigating, a new area; and, WHEREAS, Interstate interchange lighting is common in neighboring states such as Tennessee and North Carolina, which regularly compete with Virginia for both economic development opportunities and visitors; and, WHEREAS, the Virginia Department of Transportation (VDOT) currently has provisions for lighting Interstate interchanges, which are the primary areas of interest for travelers, as opposed to lighting stretches of the Interstate between interchanges; and, WHEREAS, Visit Virginia’s Blue Ridge has been working for a number of years with both regional and statewide stakeholders to encourage the lighting of Interstate interchanges in order to improve safety, tourism, and commerce in the region; and, NOW, THEREFORE, BE IT RESOLVED, that the Salem City Council endorses and encourages efforts to provide for Interstate interchange lighting at Exits 137, 140, 141, 143, 146, and 150 on Interstate 81; and, BE IT, FURTHER RESOLVED, that a copy of this resolution be sent to the Virginia Secretary of Transportation, the Salem District representative on the Commonwealth Transportation Board, Itemioi’B Date7iMayi$$vi3x3x the Virginia Department of Transportation’s Salem District Engineer, and the Delegates and Senators of the General Assembly who represent the Virginia’s Blue Ridge region. Upon a call for an aye and a nay vote, the same stood as follows: John E. Saunders – James A. Martin – William D. Jones – Jane W. Johnson – Byron Randolph Foley – ATTEST: _____________________________________ James E. Taliaferro, II Clerk of Council City of Salem, Virginia AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 11, 2020 AGENDA ITEM: Request to accept and appropriate donation from Deggeller Attractions. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: Each year Deggeller Attractions donates approximately $10,000 to the City for a community impact project. This year, $3,700 will be used to help pay for handrail improvements at the football stadium and $6,300 will be used to purchase special clothing for the police officers who work the Salem Fair. FISCAL IMPACT: The donation allows the City to purchase needed items that are not included in the current budget. STAFF RECOMMENDATION: City staff requests Council to appropriate $3,700 in donation revenue to the Parks and Recreation Donation account, 10-070-0100-46665 and increase the Maintenance of Buildings and Grounds expenditure budget for the football stadium, 10-053-7210-53320. Appropriate $6,300 in donation revenue to the Police Donation account, 10-030-0100- 46375 and increase the Uniforms or Wearing Apparel for Employees expenditure budget for the Police, 10-030-3110-56011. Item # 4C Date: May 11, 2020 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 11, 2020 AGENDA ITEM: Request to appropriate budget for the IT Firepower Appliance lease and transfer lease payment budget to the Debt Service Fund. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: In July 2019, the City entered into a five-year lease for two new firepower appliances needed to refresh the City’s firewall infrastructure. Due to criteria identified in the lease, it must be recorded in the general ledger as a capital lease. Per Generally Accepted Accounting Principles, this requires several budget entries to ensure proper reporting of the capital lease. FISCAL IMPACT: Approve required budget amendments so lease can be recorded in accordance with Generally Accepted Accounting Principles. Please see attached breakdown of these budget amendments. STAFF RECOMMENDATION: City staff requests Council to approve the attached breakdown of budget amendments to appropriate the capital lease according to accounting standards and to transfer the necessary lease payment budget to the debt service fund in FY2020. ItempPD Date:pMayp99mp-J-J Community Development Building Lease May 11, 2020 FY2020 Appropriate Capital Lease: 20-012-0200-49220 Issuance of Capital Leases - Capital Projects 72,648.00 20-012-0205-54408 Firepower Appliances Capital Lease 72,648.00 Transfer to Debt Service for FY2020 Lease Payment: 10-012-1251-58001 Machinery And Equipment (14,530.00) 10-012-9102-59420 Transfer To Debt Service 14,530.00 40-012-0405-59195 Capital Lease Obligation Principal 14,530.00 40-012-0401-49900 Transfer From General Fund 14,530.00 AT A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SALEM, VIRGINIA HELD AT CITY HALL MEETING DATE: May 11, 2020 AGENDA ITEM: Request to accept and appropriate CARES Act funding. SUBMITTED BY: Rosemarie B. Jordan, Director of Finance SUMMARY OF INFORMATION: The City has received CARES Act funding in the amount of $41,567.39 to cover EMS costs related to the pandemic. The Fire Department has incurred additional costs for overtime, part-time salaries and EMS supplies that will be covered by these funds. Any funds not spent by December 31, 2020 must be returned. FISCAL IMPACT: The $41,567.39 in stimulus funds will be used to cover costs related to the pandemic that were not included in the operating budget. STAFF RECOMMENDATION: Staff recommends accepting CARES Act funding and appropriating $41,567 in federal revenue to account 10-032-0100-48535. Appropriate $4,050 to Overtime, 10-032-3210- 51200, $1,200 to Part-Time Salaries, 10-032-3210-51300 and $36,317 to EMS Supplies, 10-032-3210-56023 for the purpose stated above. Item # 4E Date: May 11, 2020 May 11, 2020 Council of the City of Salem Salem, Virginia 24153 Dear Council Members: For your information, I am listing appointments and vacancies on various boards and commissions: Board or Commission Recommendation Vacancies with Candidates Board of Appeals (USBC BUILDING CODE) Recommend reappointing Nathan Routt for a five- year term ending May 11, 2025. Roanoke Valley Transportation Planning Organization (TPO) Policy Board Recommend reappointing Bill Jones as a member and Byron R. Foley and James Martin as alternates for three-year terms ending June 30, 2023. Transportation Technical Committee (TTC) Recommend reappointing Melinda Payne and Benjamin Tripp as members and James E. Taliaferro, II and Charles E. VanAllman, Jr. as alternates for three-year terms ending June 30, 2023. Vacancies Board of Appeals (USBC Building Code) Need two alternates, five-year terms. Board of Zoning Appeals Need two alternates, five-year terms. (Resignation received from Channing Mason & Macel Janoschka.) Community Policy and Management Team Need one regular and one alternate member from the Health Department Personnel Board Need a replacement for Lexi Dibbern (Current term expired March 1, 2018) Roanoke Valley-Alleghany Regional Commission Need a replacement for Carolyn Minix (resignation received) Roanoke Valley Transportation Planning Organization (TPO) Policy Board Need a replacement for Jane Johnson (Current term will expire June 30, 2020) Office of the City Clerk Item # 4FDate: May 11, 2020 Sincerely, James E. Taliaferro, II City Manager Attachments CITY OF SALEM, VIRGINIA BOARDS AND COMMISSIONS May 2020 MEMBER EXPIRATION OF TERM BLUE RIDGE BEHAVIORAL HEALTHCARE Term of Office: 3 years (3 terms only) Carol Brittain 12-31-21 Rev. C. Todd Hester 12-31-22 Dr. Forest Jones 12-31-20 AT LARGE MEMBERS: Patrick Kenney 12-31-22 Helen Ferguson 12-31-20 Bobby Russell 12-31-21 BOARD OF APPEALS (USBC BUILDING CODE) Term of Office: 5 years John R. Hildebrand 1-01-21 Robert S. Fry, III 1-01-23 David A. Botts 1-01-25 Nathan Routt 5-11-20 Roland Braelith 1-01-23 ALTERNATES: Michael “Chris” Vaught 5-13-24 Vacant Vacant BOARD OF EQUALIZATION OF REAL ESTATE ASSESSMENTS Term of Office: 3 years (appointed by Circuit Court) Wendel Ingram 11-30-21 N. Jackson Beamer, III 11-30-21 David A. Prosser 11-30-22 Nancy Duffy 11-30-20 Gill R. Roseberry 11-30-20 BOARD OF ZONING APPEALS Term of Office: 5 years (appointed by Circuit Court) F. Van Gresham 3-20-22 David E. Derr 3-30-23 Winston J. DuBois 6-05-24 Gary Lynn Eanes 3-20-25 Tom Copenhaver 4-10-22 ALTERNATES: Frank Sellers 10-12-23 Macel Janoschka Resignation 3-1-23 Channing Mason Resignation 11-13-23 CONVENTION & VISITORS BUREAU John Shaner No term limit MEMBER EXPIRATION OF TERM Partnership for a Livable Roanoke Valley Term of Office: Unlimited James E. Taliaferro, II COMMUNITY POLICY AND MANAGEMENT TEAM No term limit except for Private Provider (Names) (Alternates) Rosie Jordan Tammy Todd Benjamin W. Tripp James E. Taliaferro, II Carolyn Minix Rosemary Walker Cheryl Wilkinson Tamara Starnes Vacant Frank Turk Shannon Brabham Joyce Earl Randy Jennings Deborah Coker Darryl Helems Amanda Hall Derek Weeks Danny Crouse Vacant – Health Dept. Vacant Parent Rep –Inez Farrell Michelle Wright (Both terms exp. 6/30/2020) Kristy Ayers ECONOMIC DEVELOPMENT AUTHORITY Term of Office: 4 years (Requires Oath of Office) William Q. Mongan 3-09-23 C. Wayne Adkins 3-09-24 J. David Robbins 3-09-24 Cindy Shelor 4-10-21 Macel Janoschka 3-09-21 David Thornhill 12-14-20 Clark “Rob” Robinson Jr. 12-14-20 ECONOMIC DEVELOPMENT COMMITTEE No Terms, no alternates Jane Johnson John Saunders James Taliaferro Ass’t CM Melinda Payne Benjamin Tripp Mary Ellen Wines Judy Hough FAIR HOUSING BOARD Term of Office: 3 years Betty Waldron 7-01-22 Melton Johnson 7-01-20 Sharyn McCullough 7-01-20 Pat Dew 3-01-21 Janie Whitlow 4-09-21 MEMBER EXPIRATION OF TERM FINE ARTS COMMISSION Term of Office: 4 years Cameron Vest 5-01-15 Julie E. Bailey Hamilton 5-01-15 Brenda B. Bower 7-26-12 Vicki Daulton 10-26-12 Hamp Maxwell 10-26-12 Fred Campbell 5-01-13 Rosemary A. Saul 10-26-13 Rhonda M. Hale 10-12-14 Brandi B. Bailey 10-12-14 STUDENT REPRESENTATIVES LOCAL OFFICE ON AGING Term of Office: 3 years John P. Shaner 3-01-21 PERSONNEL BOARD Term of Office: 2 years Larry A. Lynch 1-28-21 William R. Shepherd 6-09-21 J. Chris Conner 8-12-21 Margaret Humphrey 8-12-21 Lexi H. Dibbern- no longer in Salem 3-01-18 PLANNING COMMISSION AND NPDES CITIZENS' COMMITTEE Term of Office: 4 years Neil Conner 7-31-22 Dee King 7-31-22 Vicki Daulton 7-26-23 Reid Garst 7-31-22 N. Jackson Beamer 8-28-23 REAL ESTATE TAX RELIEF REVIEW BOARD Term of Office: 3 years David G. Brittain 2-14-22 Wendel Ingram 6-11-21 Daniel L. Hart 2-14-21 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Term of Office: 3 years Jane W. Johnson 6-30-21 Carolyn Minix Resignation 2-24-20 James Martin 6-30-21 Melinda J. Payne 6-30-22 ROANOKE VALLEY BROADBAND AUTHORITY Term of Office: 4 years James E. Taliaferro, II 12-14-2023 Citizen-At-Large Mike McEvoy 12-13-2021 ROANOKE VALLEY DETENTION COMMISSION No Terms Member Alternate James Taliaferro Rosemarie Jordan MEMBER EXPIRATION OF TERM ROANOKE VALLEY GREENWAY COMMISSION Term of Office: 3 years McMillan H. Johnson, IV 6-30-21 Jessica P. Preston 6-30-22 Skip Lautenschlager 9-26-20 ROANOKE VALLEY RESOURCE AUTHORITY Term of Office: 4 years Mike Tyler 12-31-23 ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (TPO) POLICY BOARD Term of Office: 3 years Jane Johnson 6-30-2020 William “Bill” Jones 6-30-2020 Alternate: Byron R. Foley 6-30-2020 Alternate: James Martin 6-30-2020 SCHOOL BOARD OF THE CITY OF SALEM Term of Office: 3 years Nancy Bradley 12-31-21 Michael Chiglinsky 12-31-21 Andy Raines 12-31-22 Artice Ledbetter 12-31-22 David Preston 12-31-20 SOCIAL SERVICES ADVISORY BOARD Term of Office: 4 years, 2 term limit Betty McCrary 12-1-22 TOTAL ACTION FOR PROGRESS Term of Office: 2 years Byron Randolph Foley (Melinda Payne appointed 11-13-21 as full-time alternate) 11-13-21 TRANSPORTATION TECHNICAL COMMITTEE (TTC) Term of office: 3 years Melinda Payne 6-30-20 Benjamin Tripp 6-30-20 Alternate: James E. Taliaferro, II 6-30-20 Alternate: Charles E. VanAllman, Jr. 6-30-20 VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY Term of Office: 4 years (2 terms only) Dr. Forest I. Jones 6-30-22 VIRGINIA’S BLUE RIDGE BOARD Term of Office: James E. Taliaferro, II WESTERN VIRGINIA EMERGENCY MEDICAL SERVICES COUNCIL Term of office: 3 years Deputy Chief Matt Rickman 12-31-22 MEMBER EXPIRATION OF TERM WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY Term of Office: 4 years (Requires Oath of Office) James E. Taliaferro, II 2-3-2022 Melinda J. Payne 2-3-2024 Vacant (alternate for Taliaferro) 2-3-2022 Benjamin W. Tripp (alternate for Payne) 2-3-2024 WESTERN VIRGINIA REGIONAL JAIL AUTHORITY Term of Office: 1 year – Expires 12-31-2020 (Requires Oath of Office) William D. Jones Alternate: Byron R. Foley James E. Taliaferro, II Alternate: Rosemarie Jordan April M. Staton Alternate: Chief Deputy-Major B. Todd Clingenpeel WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD Term of Office: 4 years John E. Saunders 6-30-2022 Vacant 6-30-2022