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HomeMy WebLinkAbout2/10/2020 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION February 10, 2020 A work session of the Council of the City of Salem, Virginia, was held in Parlor C, Salem Civic Center, 1001 Roanoke Boulevard, Salem, Virginia, on February 10, 2020, at 6:30 p.m., there being present all the members of said Council, to wit: Byron Randolph Foley, Jane W. Johnson, William D. Jones, James A. Martin, and John E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rosemarie B. Jordan, Director of Finance; Crystal L. Williams, Assistant to the City Manager; Judy Hough, Deputy City Clerk; Grace McCown with Children’s Services Act (CSA); and Courtney Rogers with Davenport & Company; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Mrs. McCown gave Council an update related to the Children Services Act as it relates to the City of Salem; and WHEREAS, Mr. Rogers presented information related to the 2020 borrowing plan for the City; and WHEREAS, Mr. Taliaferro discussed public comment sessions and electronic voting at Council meetings ; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:28 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, February 10, 2020, 7:30 P M Community Room, Salem Civic Center, 1001 Boulevard, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present all the members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, C ouncil members: William D. J ones, J ames A. Martin , and J ohn E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with J ames E. Taliaferro, II, City Manager; Rosemarie B. J ordan, Director of Finance; Mike Stevens, Communications Director; C harles E. VanAllman, J r., C ommunity Development Director; J udy L. Hough, Deputy City C lerk; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the J anuary 27, 2020, regular meeting. Accepted as presented 4.Old Business A.Vacation of P ublic Utility Easement Consider ordinance on second reading to permanently vacate a public utility easement on the property located at 505 C hamberlain Lane (Tax Map #57-2-5) at the request of Salem Building Supply LLC , contract purchaser. (Approved on first reading at the J anuary 27, 2020, meeting.) William J ones motioned to adopt an ordinance on second reading to permanently vacate a public utility easement on the property located at 505 Chamberlain Lane (Tax Map #57-2-5) at the request of Salem Building Supply LLC , contract purchaser. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders B.Amendment to the Zoning Ordinance Consider ordinance on second reading for rezoning the properties of R. Fralin Companies, Inc., contract purchaser, located at 211 Diamond Road (Tax Map # 272-2-1) and 135 Diamond Road (Tax Map # 273-2-1) from A G - Agriculture District / RSF - Residential Single Family District to RSF Residential Single Family District with amended proffered conditions. (Approved on first reading at the J anuary 27, 2020, meeting.) Mr. Martin noted he was not at the last Council meeting. He stated there infrastructure projects that were discussed at that time. He asked if those projects have been committed to by the City. Mr. Taliaferro noted there were various projects related to stormwater, traffic and sewer improvements that were recommended by staff over the last few months of investigation. Staff has put together a plan to address those issues. Mr. Martin noted in addition there were some questions about the proffers and legal contractual documents from the developers and property owners. He asked if all the documentation was in order for the request, and Mr. Taliaferro noted that it was. Mr. Martin asked if there was any other discussion with the developers or neighbors about additional proffers or any other conditions. Mr. Taliaferro noted that there was not any other discussions. Mr. Martin asked if there was any additional discussion regarding the density of the project or was that covered in the plan that was submitted. Mr. Taliaferro noted that this was covered in the plan submitted with the request. Further, the plan really cannot vary once it is advertised or the developer would have to start over. In particular the special exception for the cluster development cannot change. Mr. Martin asked if anyone spoke about these things at the last meeting or was there not a public hearing. Mayor Foley noted that there was not a public hearing at the last meeting. J ane J ohnson motioned to adopt an ordinance on second reading rezoning the properties of R. Fralin Companies, Inc., contract purchaser, located at 211 Diamond Road (Tax Map #272-2-1) and 135 Diamond Road (Tax Map #273-2-1) from A G Agriculture District / RSF Residential Single Family District to RSF Residential Single Family District with the following amended voluntarily proffered conditions: 1) T he property shall be developed in substantial conformance with “Simms Family Farm Masterplan”, Dated September 17, 2019, and last revised September 26, 2019 Prepared by Balzer and Associates, Inc. 2) All new homes constructed within the development shall have the following architectural treatments: a. Roof Materials shall be Architectural Grade Shingles, Designer Shingles and/or Metal. b. All front elevations shall have a combination of masonry finish and siding. c. All above grade foundations shall be faced with brick, stone, synthetic stone or equivalent materials. 3) Hours of construction associated with the development of the property, and the construction of homes on the property, shall be limited to: Between 7:00 A.M. and 5:00 P.M. Monday through Friday, and between 8 A.M. and 3 P.M. on Saturdays. No construction associated with the development of the property, or the construction of homes on the property, shall take place on Sundays. 4) All homes constructed on the C luster Lots shall be a Maximum of 1.5 (one and a half) stories high. 5) A Type “B” Landscape Buffer will be provided along the Western Property line of Tax Parcel #273-2-2, 67 Upland Drive. 6) T he Minimum Front Set Back of Lots 1, 2, 3, 4, 5, 136, 137, 138 and 139 shall be a minimum of 40 feet. 7) T he houses will be constructed in substantial conformance with exterior Architectural Styles Depicted on the “Simms Farm- Architectural Styles” exhibits filed with the Simms Family Farm Rezoning Request Dated September 26, 2019. 8) C ommercial vehicle construction traffic will be prohibited from using Franklin Street for access to and from the project site. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones Nays: Martin, Saunders 5.New Business A.Taxicabs Consider setting the date for a public hearing in accordance with Section 98-94 of T HE C O D E O F T HE C IT Y O F SA LEM, VIRG IN IA, for the issuance of Certificates of Public Convenience and Necessity for the next twelve (12) months. (Suggest March 9, 2020). Mayor Foley noted that staff has recommended setting the public hearing for March 9, 2020. J ane J ohnson motioned to set a public hearing in accordance with Section 98-94 of T HE C O D E O F T HE C IT Y O F SA LEM, VIRG IN IA, for the issuance of C ertificates of Public C onvenience and Necessity for March 9, 2020. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders B.Appropriation of F unds Consider request to appropriate local funding for downtown improvements. Audit - Finance C ommittee Mr. J ones noted the Audit Finance C ommittee met this morning to discuss this r e q u e s t . T he C ity of Salem is working on downtown improvements at the intersection of College Avenue and Main Street. T he improvements will replace and widen sidewalks, as well as improve crosswalks. In addition to revenue sharing funds received from the Virginia Department of Transportation (VD O T ) and the associated local match, the City appropriated an additional $29,789 in local funding as part of the F Y2018-2019 G eneral Fund operating budget to help cover costs of this project. T hese funds will allow the City to complete downtown improvements at this intersection. T he $29,789 was already included in the FY2018-2019 General Fund operating budget as a Transfer to C apital Projects. T he C ommittee reviewed the request and recommends appropriating $29,789 as a Transfer to C apital Projects. William J ones motioned to appropriate $29,789 from C apital Project Fund to the Downtown Improvement Account. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders C .Appropriation of F unds Consider request to appropriate local funding for Hanging Rock Battlefield Trail Phase 2. Audit - Finance Committee Mr. J ones noted the Audit Finance also discussed this request. T he C ity of Salem is working on the second phase of the Hanging Rock Battlefield Trail. T he second phase will complete a walkway connecting the existing Hanging Rock Battlefield Trail to East Main Street along Kesler Mill Road. In addition to demonstration funds received from the Virginia Department of Transportation (VD O T ) and the associated local match, the C ity has transferred an additional $6,927 to help cover costs of this project. T hese funds will allow the C ity to complete the second phase of the trail. T he $6,927 was transferred in prior fiscal years from the General Fund. T he Committee reviewed the request and recommends appropriating the $6,927 to the project. William J ones motioned to approve the funding appropriation for the Hanging Rock Battlefield Trail Phase 2 in the amount of $6,927 from C apital Projects to Hanging Rock Battlefield Account. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders D.Appropriation of F unds Consider request to accept and appropriate the Rescue Squad Assistance Fund grant. Audit - Finance Committee (Supplemental I tem) Mr. J ones noted the Audit Finance Committee also discussed this request. T he City has been awarded $110,867 in Rescue Squad Assistance Fund grant funding from the Office of Emergency Medical Services. Funds will be used to pay for half the cost of two power-loading stretchers and four cardiac monitors. A 50% local match is required, which is available in the Fire Department Machinery and Equipment account. T he $110,867 grant and will be used to help cover the cost of the equipment. T he C ommittee reviewed the request and recommends appropriating the $110,867 for the local match for this grant. William J ones motioned to accept a rescue squad assistance fund grant and to appropriate $110,867 in grant funding and $110,867 from Machinery and Equipment (local Match) to State Grant Revenue Account. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 6.C losed Session A.Closed Session Hold a closed session pursuant to Section 2.2-3711A(1) of the 1950 C ode of Virginia, as amended, to discuss a personnel matter. (Supplemental I tem) J ane J ohnson motioned to move to closed session at 7:41 p.m. in accordance with the provisions of Section 2.2-3711A(1) of the 1950 Code of Virginia, as amended, to discuss a personnel matter pertaining to a specific applicant or applicants for the vacant Assistant C ity Manager position. J ames Martin seconded the motion. Ayes: Saunders, Martin, J ones, J ohnson, Foley J ane J ohnson motioned to reconvene at 7:53 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. J ames Martin seconded the motion. Ayes: Foley, J ohnson, J ones, Martin, Saunders 7.Adjournment T he meeting was adjourned at 7:54 p.m.