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HomeMy WebLinkAbout2/24/2020 - City Council - Minutes - RegularUNAPPROVED MINUTES CITY COUNCIL WORK SESSION February 24, 2020 A work session of the Council of the City of Salem, Virginia, was held in the Council Chambers Conference Room, 114 North Broad Street, Salem, Virginia, on February 24, 2020, at 6:30 p.m., there being present the following members of said Council, to wit: Byron Randolph Foley, Jane W. Johnson, William D. Jones, James A. Martin (absent), and John E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with James E. Taliaferro, II, City Manager; Rosemarie B. Jordan, Director of Finance; Melinda J. Payne, Economic Development Director; Crystal L. Williams, Assistant to the City Manager; and Judy Hough, Deputy City Clerk; and the following business was transacted: Mayor Foley reported that this date, place, and time had been set in order for the Council to hold a work session; and WHEREAS, Ms. Payne and Mr. Taliaferro discussed the performance agreements for Blue Ridge Best Foods, Inc. (Angelle’s Diner), Dev OM, LLC (Avid Hotel), and Rocky Mount Realty, LLC (Little Caesars); and WHEREAS, Ms. Payne gave Council an Economic Development update; and WHEREAS, there were no other topics for discussion. There being no further business to come before the Council, the work session was adjourned at 7:23 p.m. ____________________________________ Mayor _____________________________________ Clerk of Council Ci ty Counci l Meeti ng M INUTES Monday, February 24, 2020, 7:30 P M Council Chambers, City Hall, 114 North Broad Street, Salem, Virginia 24153 1.C all to Order A regular meeting of the Council of the City of Salem, Virginia, was called to order at 7:30 p.m., there being present the following members to wit: Byron Randolph Foley, Mayor, J ane W. J ohnson, Vice-Mayor, Council members: William D. J ones, J ames A. Martin (absent), and J ohn E. Saunders; with Byron Randolph Foley, Mayor, presiding; together with J ames E. Taliaferro, II, C ity Manager; Rosemarie B. J ordan, Director of Finance; Mike Stevens, C ommunications Director; Melinda J . Payne, Economic Development Director; C harles E. VanAllman, J r., C ommunity Development Director; J udy L. Hough, Deputy City C lerk; and Stephen M. Yost, City Attorney. 2.Pledge of Allegiance 3.C onsent Agenda A.Minutes Consider acceptance of the minutes from the February 10, 2020, work session and regular meeting. Accepted as presented B.F inancial Report Consider the acceptance of the Statement of Revenues and Expenditures for the seven months ending J anuary 2020. Received 4.New Business A.Amendment to the Zoning Ordinance Hold public hearing and consider ordinance on first reading for rezoning the property of Henmark, Inc., property owner, located at 1107 Kesler Mill Road, (Tax Map # 12-1-2) from LM Light Manufacturing District to RMF - Residential Multi-family District to allow the conversion to a four unit multi-family dwelling. (Advertised in the February 6 and 13, 2020, issues of the Salem Times Register. Recommend approval; see Page 1 Planning Commission minutes.) STA FF REPO RT Mayor Foley stated notice of such hearing had been published in the February 6 and 13, 2020, issues of the Salem Times-Register, and the Planning Commission had recommended approval of the rezoning request. Staff noted the following regarding the rezoning request: the subject property consists of a single parcel of 0.573 acres, located on the west side of Kesler Mill Road, to the north of the intersection with Polar Lane. T he property, constructed in 1950, contains a one-story metal building with an attached two-story cinderblock building. On December 14, 1970, City C ouncil rezoned the property from Residential District R-1 to Industrial District M- 1. T he property was last utilized as a contractor's office and shop. T he building will be converted into four - 2 to 3 bedroom residential units within the existing footprint of the building. T he contractor's yard will be replaced with the required parking area and open space for the residents. T he structure currently does not meet the current setbacks for Residential Multi-Family District, but is considered grandfathered due to the construction occurring prior to the annexation of this area in 1963. T he conversion of this building to a multi-family dwelling will be considered a change of use per the zoning ordinance and the building code. A site-plan review will be required in addition to building plan approval. Mr. VanAllman noted the property was originally zoned for residential and then it was changed to light manufacturing because the use was at the time was industrial. T he property owner would like to rezone it to residential and proposes to remodel the building and convert it to multi-family residential. He noted that the building is located at the corner of Polar Lane and Kesler Mill Road, and he would be glad to answer any questions. In addition, Mr. Henrickson is in the audience if C ouncil would like to have him speak in this matter. Mayor Foley asked if Polar Lane were to need to be widened in the future, would this property cause any problems. Mr. VanAllman noted that he did not think it would be a problem if that did happen. Mayor Foley opened the public hearing and asked if anyone would like to speak regarding this request. T here was no response, and the public hearing was closed. J ane J ohnson motioned to approve an ordinance on first reading rezoning the property of Henmark Inc., property owner, located at 1107 Kesler Mill Road (Tax Map #12-1-2) from LM Light Manufacturing District ot RMF Residential Multi- family District to allow the conversion to a four unit multi-family dwelling. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, Saunders Absent: Martin Abstain: J ones B.Appropriation of F unds Consider request to appropriate fund balance for Longwood Picnic Shelter Roof Painting. Audit - Finance C ommittee Mr. J ones noted the Audit Finance Committee met this morning to discuss this request. In fiscal year 2018, $20,000 was appropriated for painting the picnic shelter roofs at Longwood Park. However, painting was not completed due to issues with the vendor. Staff requests that funds be appropriated from fund balance so that painting can be completed in fiscal year 2020. T he C ommittee reviewed the request and recommends appropriating $20,000 from the fund balance for the painting of the picnic shelter roofs. William J ones motioned to appropriate $20,000 from the Fund Balance for the painting of the picnic shelter roofs at Longwood Park. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin C .Reimbursement Resolution Consider adoption of Resolution 1372 authorizing reimbursement from proposed 2020 bond issue for ongoing project costs. Audit - Finance Committee Mr. J ones noted the Audit Finance Committee also discussed this request. T he C ity intends to borrow funds during fiscal year 2020 to finance a variety of capital projects, including renovations and additions at Salem High School facilities, various City equipment purchases, and other C ity facility improvements. Due to the timing of this project, the funds will be expended prior to the debt issuance. In order to ensure that the C ity can be reimbursed from the bond proceeds, a reimbursement resolution needs to be adopted giving the C ity the ability to reimburse any funds expended for this project prior to closing on the borrowing. T he Committee reviewed the request and recommends adopting Resolution 1372 for the Fiscal Year 2020 borrowing. William J ones motioned to adopt Resolution 1372 for the Fiscal Year 2020 borrowing. J ohn Saunders seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin D.Adoption of P olicy - F und B alance Consider request to adopt the Fund Balance Policy. Audit - Finance C ommittee (Supplemental I tem) Mr. J ones noted the Audit Finance Committee also discussed this request. Formal written financial policies promote good financial management, define boundaries, support good bond ratings and promote long-term and strategic thinking. Adopting financial policies is a recommended best practice by the Government Finance Officers Association (G FO A). T he Finance Department has drafted the following policies: Fund Balance, Debt Management and Investments. T hese policies have been reviewed by the City's financial advisor, Davenport & Company LLP. Staff requests that these policies become effective as of the date of their adoption. T he C ommittee reviewed the request and recommends adopting the Fund Balance, Debt Management and Investments policies as submitted. Ms. J ordan discussed the Fund Balance, Debt Management and Investments Policies and the reasons for adopting the policies. William J ones motioned to adopt the Fund Balance Policy as submitted. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin E.Adoption of P olicy - Debt Management Consider request to adopt the Debt Management Policy. Audit - Finance Committee (Supplemental I tem) William J ones motioned to adopt the Debt Management Policy as submitted. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin F.Adoption of P olicy - I nv estments Consider request to adopt the Investments Policy. Audit - Finance C ommittee (Supplemental I tem) William J ones motioned to adopt the Investments Policy as submitted. J ane J ohnson seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin 5.C losed Session A.Closed Session Hold a closed session in accordance with Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended, for a discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Supplemental I tem) J ane J ohnson motioned to move to closed session at 7:41 p.m. in accordance with the provisions of Section 2.2-3711A(3) of the 1950 Code of Virginia, as amended, to discuss the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. William J ones seconded the motion. Ayes: Saunders, J ones, J ohnson, Foley Absent: Martin J ane J ohnson motioned to reconvene at 8:16 p.m. and that in accordance with Section 2.2-3712D of the C ode of Virginia, 1950 as amended to date, C ouncil hereby certifies that in C losed Session only items lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such items identified in the motion by which the Closed Session was convened were heard, discussed, or considered by the Council. William J ones seconded the motion. Ayes: Foley, J ohnson, J ones, Saunders Absent: Martin 6.Adjournment Mayor Foley noted that there is a supplemental item to add to the agenda due to discussion in the work session. Vice Mayor J ohnson motioned to approve and to authorize the City Manager to execute the Performance Agreements between Blue Ridge Best Foods, Inc. (Angelle's Diner), Dev O M, LLC (Avid Hotel) and Rocky Mount Realty LLC (Little C aesars), the Economic Development Authority of the City of Salem, Virginia, and the City of Salem. William J ones seconded the motion. Ayes: Saunders, J ones, J ohnson, Foley Absent: Martin T he meeting was adjourned at 8:17 p.m.